Executive assistant jobs in Louisiana - 188 jobs

Sid Potts, Inc. is a private jeweler and diamond & estate broker based in Shreveport, Louisiana. The company was established in 1997 to offer a unique concept in the local fine jewelry business. Sid Potts, Inc. is known for its client-focused approach, casual atmosphere, creative process, and cost savings. The company values professional relationships that have been built throughout the years. Many opportunities to grow into higher level roles in the organization! Role Description This is a full-time ON-SITE ONLY role for an Administrative Assistant to the leadership team, with additional role supporting other departments and team members as assigned. Duties and Responsibilities: • Maintain calendars & schedules both in Outlook and manual calendars, setting and rescheduling meetings as required and making the President aware of any changes to his schedule • Maintain all tasks lists - updated and prioritized daily • Prepare repairs, purchase orders, special orders, and manage and maintain status of all • Maintain client data, files & portfolios • Prepare appraisals • Assist in showroom and around office as needed • Develop and maintain relationships with clients and vendors • Assist with any other general office duties, as required Qualifications Experience administrative assistance is preferred Proficient in Microsoft Office Suite Excellent phone etiquette and communication skills Dedicated and career oriented for this amazing opportunity Strong Work Ethic, dependable, on time and excellent attendance Professional, well-dressed, clean, polite and approachable Flexible with work schedules as required Strong organizational and multitasking abilities Highly reliable, efficient, and detail-oriented Ability to maintain confidentiality and exercise discretion Education/Certification/Screening • High school diploma or equivalent required; associate or bachelor's degree preferred • Background screening required Pay and Benefits • $18-$30/hour starting plus commission/bonus with potential to earn six figures • Healthcare (50% of employee cost paid by employer) • 401k eligible after 90 days with up to 3% of salary match • Accrued sick days - up to 5 per year • Accrued vacation days - up to 10 per year • Continuing Education Reimbursement based upon policy

Executive Assistant to CFO - Administration Program Join our mission to provide a comprehensive continuum of care for people in Louisiana, encompassing primary care, behavioral health, and substance use disorder treatment. Help save lives at OHL! As a Medicaid provider, OHL is in compliance with the Centers for Medicare and Medicaid Services (CMS) mandate and has a mandatory COVID-19 vaccination policy in place for all employees. As a result, you will be asked to provide proof of COVID-19 vaccination. Job Summary Odyssey House Louisiana, Inc. is seeking a full-time Executive Assistant to assist the CFO of the agency. The position requires 2 years of accounting experience, an Accounting or Business degree, proficiency in Word, Excel and Outlook; excellent communication and organizational skills. Applicant must be able to also create reports in Excel and multi-task in a fast-paced environment. Odyssey House Louisiana, Inc. is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

Benefits: Competitive salary Flexible schedule Training & development Job Type: Full-time, In-House We are seeking an Executive Assistant to the CEO to provide critical support that maximizes the CEO's efficiency and effectiveness. In this role, the Executive Assistant will be a key partner in managing operations, accelerating sales processes, supporting technology initiatives, and driving ASC's mission forward with precision and energy. Key Responsibilities: • Manage and maintain the CEO's calendar, sales appointments, demos, meetings, and travel logistics, ensuring all activities align with top business priorities. • Set and coordinate meetings with prospective clients across staffing firms, government agencies, healthcare organizations, and international distributors. • Support sales efforts by handling appointment setting, initial objections, and ensuring lead follow-ups and CRM tracking are executed consistently. • Prepare agendas, reports, CRM updates, and presentations to ensure every meeting is actionable and productive. • Act as the first point of communication on behalf of the CEO to internal teams, external prospects, customers, and technology partners. • Monitor and manage email communications, CRM records, and customer interactions to ensure smooth daily operations. • Collaborate with technology teams on API integration projects, HRIS systems, CRM platforms, and SaaS solutions related to RevealBackground.com. • Assist with special assignments, executive projects, contracts, and strategic initiatives with a strong sense of urgency. • Handle sensitive information with absolute discretion, loyalty, and professionalism. • Maintain organized records, reports, digital files, and communications to support operational excellence. Qualifications: • Proven experience supporting executives or teams in a fast-paced environment (sales, operations, technology preferred). • Strong understanding of sales processes, appointment setting, and CRM management. • Comfortable working with technology platforms, including SaaS, CRM, HR software, and API-based services. • Excellent written and verbal communication skills with a professional, polished approach. • Highly organized with the ability to execute tasks efficiently and independently. • Strong discretion, loyalty, and professional ethics handling confidential information. • Quick adaptability to new tools, systems, and rapidly changing environments. Preferred Traits: • Clear, professional communication skills across all channels. • Highly execution-focused, ensuring urgent tasks are completed with speed and quality. • Dependable, loyal, and deeply committed to integrity and accountability. • Energetic, friendly, and maintains a positive, solution-oriented mindset. • Proactive problem-solver who anticipates needs without needing micromanagement. • Passionate about supporting a mission-driven, fast-growth company in healthcare and technology sectors. • Collaborative with tech, sales, customer success, and executive leadership teams. Why Join ASC? At American Screening Corporation, you'll join a 21-year legacy of innovation, impact, and leadership. You will work alongside a visionary CEO and a high-performance team that is passionate about transforming healthcare, compliance, and workforce safety around the world. This role offers the opportunity to grow your skills, directly impact company success, and be part of an organization that values excellence, communication, and execution at every level. Deliverables Manage executive schedules Coordinate travel arrangements Prepare meeting materials Handle correspondence Support strategic planning Compensation: $45,000.00 per year We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. The National Drug & Alcohol Screening Association (NDASA) is a member-owned, member-driven, member-operated organization whose mission is to advocate for safe and drug-free workplaces and communities through legislative advocacy, education, training and excellence in drug and alcohol screening services. We offer a multitude of member benefits and discounts, keeping our members informed with weekly communications, a quarterly newsletter, a weekly podcast and Town Hall Meeting, monthly educational webinars and an annual conference. Our training, certification and accreditation programs are second to none. Member participation opportunities include committees, State Affiliates program, course re-seller training, promotions & sponsorships, and regional training events.

Executive Assistant to the CEO (Business Operations & Hospitality Focus) Schedule: Full-time, U.S. business hours Reports To: CEO About the Role We're seeking a proactive and highly organized Executive Assistant to the CEO who thrives in a fast-paced, entrepreneurial environment. This role combines business operations, hospitality coordination, and executive support - serving as the CEO's right hand across a diverse portfolio of hotels, apartment complexes, and real estate investments. You'll help streamline operations, manage day-to-day execution, and implement systems that bring structure and efficiency to a growing organization. This is an opportunity to make a tangible impact by enabling the CEO to focus on high-leverage strategic work. Key Responsibilities Executive & Administrative Support Act as the CEO's trusted partner - managing inbox, calendar, travel, and priorities with discretion and accuracy. Handle scheduling, meeting preparation, and follow-ups with attention to detail and clear communication. Take initiative to anticipate needs, manage reminders, and ensure critical tasks are completed on time. Business Operations & Project Management Oversee daily workflows related to multiple business entities - including hotels, apartment complexes, and new real estate projects. Support financial tracking, bookkeeping, and reporting using spreadsheets and accounting tools. Monitor performance metrics and assist in preparing reports, rate sheets, and operational summaries. Manage task and project systems to ensure smooth execution across all active business areas. Property Management Support Assist with property management software (e.g., CloudBeds, ResNexus) - including system transitions, data entry, and optimization. Liaise with hotel managers, vendors, and service providers to ensure smooth day-to-day operations. Research and implement operational improvements to increase guest satisfaction and efficiency. Legal, Financial & Operational Coordination Maintain organized documentation and filing systems for legal cases, financial statements, and contracts. Support communications related to ongoing litigation and vendor relationships. Coordinate with accountants, attorneys, and management companies as needed. Technology & Automation Research and implement new tools or AI solutions to enhance productivity and streamline operations. Support the integration of software platforms across business units. Ideal Candidate Profile You are a solutions-oriented operator who thrives in ambiguity and takes ownership from day one. You're equally comfortable creating a financial tracking sheet as you are managing a property management tool or following up on a vendor invoice. Qualifications & Skills 3+ years of experience as an Executive Assistant, Business Operations Specialist, or similar role. Experience supporting a CEO, Founder, or executive in a multi-entity environment preferred. Strong understanding of business administration, property management, or hotel operations. Highly proficient with spreadsheets (Google Sheets, Excel) and project management tools (Asana, ClickUp, Notion, etc.). Comfortable learning and using hospitality management software (CloudBeds, ResNexus, or similar). Strong organizational, written, and verbal communication skills in English. Tech-savvy and adaptable - able to research, evaluate, and adopt new tools independently. Familiarity with AI productivity tools (ChatGPT, Notion AI, Zapier, etc.) is a plus. Personality & Work Style Proactive and resourceful - anticipates needs before being asked. Highly detail-oriented with strong follow-through and reliability. Calm under pressure and able to prioritize effectively across competing demands. A strong sense of ownership - treats the CEO's success as their own. Integrity, discretion, and professionalism when handling sensitive information. Why Join You'll work directly with a visionary entrepreneur managing a fast-growing hospitality and real estate portfolio. This role is ideal for someone who loves variety, thrives in organized chaos, and wants to help build efficient systems from the ground up. Over time, this position will naturally evolve - offering growth opportunities into Operations Management, Business Strategy, or Portfolio Oversight based on your strengths.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Job DescriptionBenefits: Competitive salary Flexible schedule Training & development Job Type: Full-time, In-House We are seeking an Executive Assistant to the CEO to provide critical support that maximizes the CEOs efficiency and effectiveness. In this role, the Executive Assistant will be a key partner in managing operations, accelerating sales processes, supporting technology initiatives, and driving ASCs mission forward with precision and energy. Key Responsibilities: Manage and maintain the CEOs calendar, sales appointments, demos, meetings, and travel logistics, ensuring all activities align with top business priorities. Set and coordinate meetings with prospective clients across staffing firms, government agencies, healthcare organizations, and international distributors. Support sales efforts by handling appointment setting, initial objections, and ensuring lead follow-ups and CRM tracking are executed consistently. Prepare agendas, reports, CRM updates, and presentations to ensure every meeting is actionable and productive. Act as the first point of communication on behalf of the CEO to internal teams, external prospects, customers, and technology partners. Monitor and manage email communications, CRM records, and customer interactions to ensure smooth daily operations. Collaborate with technology teams on API integration projects, HRIS systems, CRM platforms, and SaaS solutions related to RevealBackground.com. Assist with special assignments, executive projects, contracts, and strategic initiatives with a strong sense of urgency. Handle sensitive information with absolute discretion, loyalty, and professionalism. Maintain organized records, reports, digital files, and communications to support operational excellence. Qualifications: Proven experience supporting executives or teams in a fast-paced environment (sales, operations, technology preferred). Strong understanding of sales processes, appointment setting, and CRM management. Comfortable working with technology platforms, including SaaS, CRM, HR software, and API-based services. Excellent written and verbal communication skills with a professional, polished approach. Highly organized with the ability to execute tasks efficiently and independently. Strong discretion, loyalty, and professional ethics handling confidential information. Quick adaptability to new tools, systems, and rapidly changing environments. Preferred Traits: Clear, professional communication skills across all channels. Highly execution-focused, ensuring urgent tasks are completed with speed and quality. Dependable, loyal, and deeply committed to integrity and accountability. Energetic, friendly, and maintains a positive, solution-oriented mindset. Proactive problem-solver who anticipates needs without needing micromanagement. Passionate about supporting a mission-driven, fast-growth company in healthcare and technology sectors. Collaborative with tech, sales, customer success, and executive leadership teams. Why Join ASC? At American Screening Corporation, youll join a 21-year legacy of innovation, impact, and leadership. You will work alongside a visionary CEO and a high-performance team that is passionate about transforming healthcare, compliance, and workforce safety around the world. This role offers the opportunity to grow your skills, directly impact company success, and be part of an organization that values excellence, communication, and execution at every level. Deliverables Manage executive schedules Coordinate travel arrangements Prepare meeting materials Handle correspondence Support strategic planning

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Diamond D Industries is the nation's leading women-owned heavy construction specialist. Based in South Louisiana, DDI offers clearing, access, site preparation, logistics, and storm response services throughout North America. Executive Assistant: Seeking a highly organized and proactive Executive Secretary to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional organization skills, keen attention to detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring the smooth operation of our office and supporting our leadership in achieving their goals. This is a full-time position that resides in our Sulphur, LA corporate office. This position offers competitive benefit package, including health insurance, retirement plan and paid time off. Key Responsibilities: Handle confidential and sensitive documents with discretion. Manage a complex calendar of appointments, meetings and conferences. Coordinate travel arrangements and prepare detailed itineraries. Plan and arrange corporate events, functions and meetings. Point of contact for internal staff, external clients and other stakeholders. Screen and direct phone calls and correspondence, prioritizing based on importance. Draft, proofread, and distribute corporate documents, including memos, reports, presentations and correspondence. Maintain an organized and accessible filing system for both electronic and paper records. Attend meetings to take minutes and track follow up action items. Process invoices, expense reports and other financial records. Utilize Googe Suite for document creation, spreadsheet management and presentation preparation. Responsible for the company credit card program ensuring for accuracy and compliance, following company established guidelines. Quality checks the company's telematics system. Requirements Required Skills and Qualifications: Successful candidate should be a service-oriented mindset that anticipates needs before being asked. Takes initiative and a self-starter. Successful candidate should be a team player who enjoys helping others succeed. Successful candidate absolutely needs to be discreet and trustworthy with confidential information. Associate or bachelor's degree in business administration or a related field. 3 plus years of Executive Assistant, Administrative Assistant or Office Manager experience. Professional certifications such as Certified Administrative Professional (CAP) can be beneficial. Exceptional and professional communication skills, both written and verbal. Exceptional interpersonal and time management skills. Proficiency in Microsoft Office, Outlook, Zoom, Salesforce and willingness to learn industry specific systems. Professional, friendly and proactive problem solver. Works independently and with confidence. Candidate must successfully complete a drug screening and background check prior to employment.

The John W. Deming Department of Medicine Department Administrator oversees the day-to-day operations of the Department of Medicine, including the supervision of support staff and student workers, faculty affairs administration, human resources management, faculty and staff recruitment initiatives, faculty and staff onboarding and offboarding, visa and international scholar support, compensation reviews, budget management, reporting, and general departmental administration. This role assists the Executive Director, and the Chair of Medicine develop and implement departmental plans and policies and manages special projects across all Medicine business units.• Supervisory experience * Excellent customer service skills * Talent acquisition and recruitment experience * Excellent organizational skills * Ability to maintain confidentiality in all work performed * Good interpersonal skills and professional demeanor with diverse audiences * High proficiency with excel and computer software packages * Excellent verbal and written communication skills * Ability to navigate a variety of software programs * Ability to manage data and produce quantitative and narrative reports * Experience developing new or improved workflow processes * Financial analysis and budgeting experience * Ability to multitask and prioritize work assignments without direct supervision * Solid analytical skills and attention to detail * Bachelor's Degree with 3 years of directly related work experience. OR * High School Diploma (or Equivalent) with 9 years of directly related experience. * Academic medicine experience * Master's Degree

The Executive Assistant relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. The position relies on experience and judgment to accomplish responsibilities, works under minimal supervision, while creativity is expected to perform the job, and may lead and direct the work of others. * Document and Data Management * Provides professional and confidential administrative support by typing letters, itineraries, memoranda, minutes, and reports from written copy, dictaphone equipment, and transcription equipment. Proofs materials for errors and ensures that page layout is consistent with hospital style in order to promote the hospital's professional image. * Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy or procedures. * Efficiently inputs and retrieves data using various computer software packages (e.g., WordPerfect, Lotus, Dbase, Harvard Graphics, Excel, FoxPro, Access, etc.) in order to provide accurate and high quality information for needed records and reports. * Filing and Organization * Participates in designated meetings and records meeting minutes in order to provide an accurate account of all subjects covered and decisions made. * Prepares, organizes, and duplicates material for Board and Board Committee meetings, and obtains audio/visual equipment for meetings as necessary in an effort to ensure that meetings operate smoothly and efficiently. * Assists the Board of Directors with the JCAHO survey process by participating in meetings and answering questions regarding the governing body and board resolutions, organizing documents, and maintaining meeting minutes and policy and procedure manuals in an effort to ensure timely hospital accreditation and the provision of high quality health care services. * Telephone and Scheduling Management * Performs high quality professional administrative services by answering telephones, prioritizing and directing calls, scheduling meetings, and making special arrangements (e.g., travel, special events) and ordering supplies as needed. * Arranges appointments and meetings; coordinates meeting and agenda materials. * Provides courteous assistance, guidance, and direction to departmental visitors, ascertains the nature of visitor business, and directs individuals to various locations in the department and hospital when appropriate. * Other Duties As Assigned * Performs other duties as assigned or requested. Experience - 3 yrs exp in a senior leadership level secretarial/administrative assistant position Education - High school diploma or equivalent.

The Executive Assistant relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. The position relies on experience and judgment to accomplish responsibilities, works under minimal supervision, while creativity is expected to perform the job, and may lead and direct the work of others. Responsibilities * Document and Data Management * Provides professional and confidential administrative support by typing letters, itineraries, memoranda, minutes, and reports from written copy, dictaphone equipment, and transcription equipment. Proofs materials for errors and ensures that page layout is consistent with hospital style in order to promote the hospital's professional image. * Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy or procedures. * Efficiently inputs and retrieves data using various computer software packages (e.g., WordPerfect, Lotus, Dbase, Harvard Graphics, Excel, FoxPro, Access, etc.) in order to provide accurate and high quality information for needed records and reports. * Filing and Organization * Participates in designated meetings and records meeting minutes in order to provide an accurate account of all subjects covered and decisions made. * Prepares, organizes, and duplicates material for Board and Board Committee meetings, and obtains audio/visual equipment for meetings as necessary in an effort to ensure that meetings operate smoothly and efficiently. * Assists the Board of Directors with the JCAHO survey process by participating in meetings and answering questions regarding the governing body and board resolutions, organizing documents, and maintaining meeting minutes and policy and procedure manuals in an effort to ensure timely hospital accreditation and the provision of high quality health care services. * Telephone and Scheduling Management * Performs high quality professional administrative services by answering telephones, prioritizing and directing calls, scheduling meetings, and making special arrangements (e.g., travel, special events) and ordering supplies as needed. * Arranges appointments and meetings; coordinates meeting and agenda materials. * Provides courteous assistance, guidance, and direction to departmental visitors, ascertains the nature of visitor business, and directs individuals to various locations in the department and hospital when appropriate. * Other Duties As Assigned * Performs other duties as assigned or requested. Qualifications Experience - 3 yrs exp in a senior leadership level secretarial/administrative assistant position Education - High school diploma or equivalent.

Help organize, file and communicate with others to make work more efficient. We are looking to improve our efficiency and our organization. Responsibilities Organizing Filing Screening calls Communicating with other employees Qualifications Office experience Good people skills Good phone skills Benefits: 401k, health, dental, vision, and life insurance plans.

Under the general direction of the Vice President of Administration, the Executive Assistant to the VP of Administration provides high-level, proactive administrative and operational support to ensure the efficient and effective functioning of the Administration Division. This role is focused on maximizing the VP's productivity by managing schedules, coordinating meetings, optimizing workflows, and maintaining an organized office environment. The position requires independent judgment, initiative, and the ability to anticipate the VP's needs, allowing leadership to focus on strategic priorities. In addition to supporting the VP of Administration, this role provides administrative and strategic assistance to the Chief Human Resources and Development Officer and the Chief Facilities Management Officer, ensuring seamless coordination and communication across these functions. College: LCTCS Department: Administration Type of Appointment: Full time - Regular Salary: Will be commensurate with education and experience. Duties and Responsibilities: • Proactively manage the VP of Administration's schedule, prioritizing meetings, appointments, and travel to optimize the workday. • Organize and maintain the VP's office, including tracking, storing, and ensuring accessibility of all files, documents, and correspondence. • Maintain an inventory of incoming documents to the Administration office, ensuring proper routing, follow-up, and record-keeping. • Organize and manage events, meetings, and appointments for the Administration division, including functions related to facilities, human resources, and other administrative areas. • Serve as a liaison and advisor to Board Office staff on administrative policies, state regulations, and LCTCS system guidelines. • Coordinate and compile materials for reports, presentations to the Board of Supervisors, and updates related to the VP of Administration's scope of authority. • Prepare, format, and analyze reports, spreadsheets, and presentations (Excel, PowerPoint, Word); perform basic financial and programmatic analyses as required. • Draft agendas and record accurate minutes for administrative and cross-functional meetings; monitor and follow up on assigned action items. • Manage timesheets, travel arrangements, and expense reimbursements for the VP of Administration; ensure compliance with institutional policies and timelines. • Screen and prioritize calls, emails, and correspondence for the VP of Administration, ensuring timely and appropriate responses. • Provide administrative and project support to the Chief Human Resources and Development Officer, including coordination of systemwide initiatives and strategic HR planning. • Support the Chief Facilities Management Officer and liaise with Facility Planning and Control (FP&C) on project budgets, concurrence memos, and coordination with Chancellors and Facilities Directors. • Participate in ongoing meetings with FP&C, project managers, and LCTCS staff to track progress, gather updates, and disseminate information. • Ensure proper formatting and preparation of facility, HR, and administrative documents. • Maintain organized tracking systems for cabinet meeting updates, facilities initiatives, and HR projects. Required Education: Bachelor's degree in Business Administration, Management, or a related field, or 10 years of equivalent professional experience. Required Experience: 5+ years of experience providing high-level executive support, preferably to senior leadership. Required Knowledge, Skills and Abilities: • Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and collaboration platforms (Teams, SharePoint, Zoom). • Demonstrated ability to manage complex schedules, prioritize tasks, and work independently with minimal supervision. • Strong written and verbal communication skills, including preparing professional correspondence, reports, and presentations. • Proven organizational skills and attention to detail, including experience maintaining document inventories and office systems. • Ability to handle confidential information with discretion and professionalism. • Experience coordinating cross-departmental projects or initiatives is highly desirable. Required Competencies and Skills: • Executive-level administrative expertise: Ability to anticipate needs, prioritize tasks, and manage multiple projects simultaneously under tight deadlines. • Proactive support: Focused on maximizing the VP's productivity through advanced scheduling, workflow optimization, and office management. • Professional communication: Strong written and verbal communication skills; ability to prepare executive-level correspondence, reports, and presentations. • Analytical and problem-solving skills: Ability to analyze information, identify issues, and recommend effective solutions. • Technical proficiency: Advanced knowledge of Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); experience with collaboration platforms (Teams, SharePoint, Zoom). • Organizational excellence: Skilled in managing calendars, workflows, document inventories, and confidential files with exceptional attention to detail. • Project coordination: Experience supporting cross-departmental initiatives and ensuring timely completion of deliverables. • Confidentiality and discretion: Proven ability to handle sensitive information with integrity and professionalism. • Interpersonal effectiveness: Ability to build strong working relationships across executive teams, staff, and external partners. • Continuous improvement mindset: Demonstrated initiative in streamlining administrative processes and enhancing organizational efficiency. Benefits: As a member of the Louisiana Community and Technical College System, LCTCS has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort and length of employment. Application Deadline: Applications will be accepted and position will remain open until filled. Application Instructions: Applicants for this position should submit a cover letter that addresses the outlined responsibilities, a resume, and the names and contact information for three professional/work-related references. *If selected, applicant will be asked to provide a certified copy of transcript prior to employment start date if it is needed to qualify for the position. In accordance with LCTCS Policy #6.036, a criminal history check will be conducted on all new hires. LCTCS participates in the federal E-Verify system for identification and employment eligibility purposes. LCTCS is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information about the Louisiana Community and Technical College System, visit **************

Requirements COMPETENCIES: Ability to handle multiple projects simultaneously while maintaining consistency, accuracy and providing superior service. Ability to communicate well with others on staff, both orally and in writing. Ability to manage work load and deadlines. Ability to adapt to changing technologies. Must be dependable, well organized, punctual, detail oriented, and have the ability to prioritize tasks. Ability to work both independently and as part of a team with professionals at all levels. Works autonomously under the pressure of tight deadlines and multiple priorities. Must exhibit a high degree of professionalism including the ability to maintain the highest levels of confidentiality. SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: High school diploma or GED required, bachelor's degree in Accounting, Business, or Finance preferred. One to three years of administrative experience; experience in a public accounting or professional services environment is a plus. Other Skills and/or Requirements: Must be at least 18 years of age and possess a valid Louisiana driver's license. Reliable transportation in an insured personal vehicle required. Computer Skills: To perform this job successfully, an individual should have working knowledge of the Internet, Microsoft Outlook, office equipment, computer hardware and peripheral devices. Ability to learn Firm-specific software such as document scanning software as well as Adobe Acrobat Pro. Ability to learn and run postage machine. Firm Culture/Client Service: Promotes the firm's culture, including supporting Heard, McElroy & Vestal's philosophy of developing a relationship with each client on a personal level, catering to their specific needs. Ability and judgment to interact and communicate appropriately with other employees, clients and management. Ability to serve clients, both internal and external (community/public) in a manner that will support superior client relations. Physical Demands/Work Environment: While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk or use hands to finger, handle, or feel. The employee is occasionally required to stand, reach with hands and arms, and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. The noise level in the work environment is usually moderate. This reflects management's assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned. Heard, McElroy & Vestal shall, in its discretion, modify or adjust the position to meet the Firm's changing needs. This job description is not a contract and may be adjusted as deemed appropriate in the Firm's sole discretion. Heard, McElroy & Vestal is an Equal Opportunity Employer. We actively seek and employ qualified persons in all job classifications and administers all personnel actions without regard to race, color, religion, age, gender or sex (including pregnancy), national origin, ancestry, marital status, non-job related disability, veteran/military status, genetic information, gender identity, sexual orientation or any other characteristic protected by applicable federal, state or local law.

The Administrative Specialist supports the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness. The Administrative Specialist plays a critical role and linkage between the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness and vice president for academic affairs, deans, chairs, coordinators, faculty and administrative offices regarding a multitude of activities and programs that support the university college's mission in particular and the university's mission in general. The role is responsible for synthesis of information for the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness and multiple audiences. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and other duties may be assigned: Manage the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness calendar and independently schedules appointments; Screen incoming calls and correspondence and responds independently when possible; Prepare memoranda outlining and explaining administrative responsibilities to supervisory workers in the college and monitors compliance. This includes projects, deadlines and other follow-up matters as assigned; Manage the College of Arts and Sciences and School of Health and Wellness budget by ensuring funds are available for use and preparing necessary budget transfers when necessary; Arrange programs, events, or conferences by arranging for facilities and catering needs, issuing information and invitations, coordinating speakers, and controlling event budget; Arrange complex and detailed travel plans and itineraries, compiles documents for travel-related meetings; Prepare meeting agenda, minutes, correspondence, reports, and other documents; Manage executive correspondence and email to College of Arts and Sciences and School of Health and Wellness stakeholders and other constituencies; Create power point and other presentation materials; Manage agendas and meeting minutes related to staff meetings, advisory committee meetings, etc.; Partner with the Office of Human Resources on hiring procedures for vacant positions in within university college; Handle miscellaneous, confidential high-level projects on behalf of the dean from inception to completion; Use Microsoft Office, Google Drive and other technology; Work some nights and weekends. Perform other duties as assigned by the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness. SUPERVISORY RESPONSIBILITIES Work-study students, if assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree (B.A. or B.S.) from four-year college or university required; Previous experience as an administrative assistant or similar position preferred. Familiarity with higher education structures, governance practices, and budgeting processes preferred. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. SPECIAL REQUIREMENTS Employee must maintain confidentiality in all work performed. Must be flexible in work schedule. Must be willing to work evenings or weekends for special events, report preparation or proposal deadlines. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. DECISION-MAKING Must be able to make decisions based on an understanding of and commitment to institutional mission and priorities. RESEARCH SKILLS Strong research skills and ability to apply collect information to the development and revision of policies and practices. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Under the general direction of the Vice President of Administration, the Executive Assistant to the VP of Administration provides high-level, proactive administrative and operational support to ensure the efficient and effective functioning of the Administration Division. This role is focused on maximizing the VP's productivity by managing schedules, coordinating meetings, optimizing workflows, and maintaining an organized office environment. The position requires independent judgment, initiative, and the ability to anticipate the VP's needs, allowing leadership to focus on strategic priorities. In addition to supporting the VP of Administration, this role provides administrative and strategic assistance to the Chief Human Resources and Development Officer and the Chief Facilities Management Officer, ensuring seamless coordination and communication across these functions. College: LCTCS Department: Administration Type of Appointment: Full time - Regular Salary: Will be commensurate with education and experience. Duties and Responsibilities: * Proactively manage the VP of Administration's schedule, prioritizing meetings, appointments, and travel to optimize the workday. * Organize and maintain the VP's office, including tracking, storing, and ensuring accessibility of all files, documents, and correspondence. * Maintain an inventory of incoming documents to the Administration office, ensuring proper routing, follow-up, and record-keeping. * Organize and manage events, meetings, and appointments for the Administration division, including functions related to facilities, human resources, and other administrative areas. * Serve as a liaison and advisor to Board Office staff on administrative policies, state regulations, and LCTCS system guidelines. * Coordinate and compile materials for reports, presentations to the Board of Supervisors, and updates related to the VP of Administration's scope of authority. * Prepare, format, and analyze reports, spreadsheets, and presentations (Excel, PowerPoint, Word); perform basic financial and programmatic analyses as required. * Draft agendas and record accurate minutes for administrative and cross-functional meetings; monitor and follow up on assigned action items. * Manage timesheets, travel arrangements, and expense reimbursements for the VP of Administration; ensure compliance with institutional policies and timelines. * Screen and prioritize calls, emails, and correspondence for the VP of Administration, ensuring timely and appropriate responses. * Provide administrative and project support to the Chief Human Resources and Development Officer, including coordination of systemwide initiatives and strategic HR planning. * Support the Chief Facilities Management Officer and liaise with Facility Planning and Control (FP&C) on project budgets, concurrence memos, and coordination with Chancellors and Facilities Directors. * Participate in ongoing meetings with FP&C, project managers, and LCTCS staff to track progress, gather updates, and disseminate information. * Ensure proper formatting and preparation of facility, HR, and administrative documents. * Maintain organized tracking systems for cabinet meeting updates, facilities initiatives, and HR projects. Required Education: Bachelor's degree in Business Administration, Management, or a related field, or 10 years of equivalent professional experience. Required Experience: 5+ years of experience providing high-level executive support, preferably to senior leadership. Required Knowledge, Skills and Abilities: * Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and collaboration platforms (Teams, SharePoint, Zoom). * Demonstrated ability to manage complex schedules, prioritize tasks, and work independently with minimal supervision. * Strong written and verbal communication skills, including preparing professional correspondence, reports, and presentations. * Proven organizational skills and attention to detail, including experience maintaining document inventories and office systems. * Ability to handle confidential information with discretion and professionalism. * Experience coordinating cross-departmental projects or initiatives is highly desirable. Required Competencies and Skills: * Executive-level administrative expertise: Ability to anticipate needs, prioritize tasks, and manage multiple projects simultaneously under tight deadlines. * Proactive support: Focused on maximizing the VP's productivity through advanced scheduling, workflow optimization, and office management. * Professional communication: Strong written and verbal communication skills; ability to prepare executive-level correspondence, reports, and presentations. * Analytical and problem-solving skills: Ability to analyze information, identify issues, and recommend effective solutions. * Technical proficiency: Advanced knowledge of Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); experience with collaboration platforms (Teams, SharePoint, Zoom). * Organizational excellence: Skilled in managing calendars, workflows, document inventories, and confidential files with exceptional attention to detail. * Project coordination: Experience supporting cross-departmental initiatives and ensuring timely completion of deliverables. * Confidentiality and discretion: Proven ability to handle sensitive information with integrity and professionalism. * Interpersonal effectiveness: Ability to build strong working relationships across executive teams, staff, and external partners. * Continuous improvement mindset: Demonstrated initiative in streamlining administrative processes and enhancing organizational efficiency. Benefits: As a member of the Louisiana Community and Technical College System, LCTCS has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort and length of employment. Application Deadline: Applications will be accepted and position will remain open until filled. Application Instructions: Applicants for this position should submit a cover letter that addresses the outlined responsibilities, a resume, and the names and contact information for three professional/work-related references. *If selected, applicant will be asked to provide a certified copy of transcript prior to employment start date if it is needed to qualify for the position. In accordance with LCTCS Policy #6.036, a criminal history check will be conducted on all new hires. LCTCS participates in the federal E-Verify system for identification and employment eligibility purposes. LCTCS is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information about the Louisiana Community and Technical College System, visit **************

🔥 NOW HIRING MANAGEMENT - PIZZA ARTISTA Baton Rouge 🔥 Where creativity meets career growth! Do you love building great teams, creating unforgettable guest experiences, and working in a fast-paced environment with flavor and flair ? Pizza Artista in Lafayette is looking for dynamic, motivated leaders to join our management team! Why Pizza Artista? 🍕 Locally Owned with a Passion for People 💼 Competitive Pay + Growth Potential 📆 Flexible Scheduling 🎯 Hands-On Leadership Role 🎉 Positive, Team-Driven Culture What We're Looking For: • Restaurant or food service leadership experience • Strong communication & organizational skills • A passion for hospitality, teamwork, and excellence • A calm, solutions-oriented approach in a busy environment Bring your leadership, creativity, and love for great food to a company that values you. 📍 Apply online today! ****************************

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

The administrative specialist is responsible for providing administrative and clerical support. The administrative specialist role requires a high level of confidentiality and professional conduct. The position also requires tact, prompt responses to constituent calls and email, and protocol. Under the general supervision of the Vice President for Academic Affairs and with an understanding of the university, including its priorities and expectations, the administrative specialist is responsible for the synthesis of information for the Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential duties and responsibilities of this position include the following and other duties may be assigned: Act as the Office of Academic Affairs ombudsman by greeting visitors and answering phone calls. Direct visitors and callers to appropriate area or person. Screen incoming calls, and respond independently when appropriate for the Vice President for Academic Affairs, Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. Provide administrative support to the Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. Read, date stamp, and route incoming mail and locate, and attach appropriate file to correspondence to be answered. Prepare outgoing mail and correspondence, including e-mail and faxes. Maintain and file documents and records for the Office of Academic Affairs. Organize and maintain a filing system of documents and records for the Office of Academic Affairs and file correspondence and other records. Compose, handle, and make copies of correspondence or other printed materials and type routine correspondence. Schedule meetings and arrange conference calls. Order and maintain supplies and arrange for equipment maintenance. Manage the Academic Affairs email account. Manage the Academic Affairs Twitter account. Perform other duties as assigned by the Vice President for Academic Affairs, Assistant Vice President for Institutional Research and Effectiveness, and the Dean of Faculty and Student Academic Support Services. SUPERVISORY RESPONSIBILITIES Work study students as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and other MS functions. Proficiency with Google Drive and Google files. Proficiency with Adobe Sign and PDFs. Proficiency with social media, Twitter, in particular. Demonstrated ability to exercise good judgment and discretion in handling sensitive and confidential information. Excellence communication and interpersonal skills to effectively deal with diverse groups and individuals at various levels within the organization and the public. EDUCATION and/or EXPERIENCE A bachelor's degree (B.A. or B.S.) from four-year college or university required. At least 1-2 years of previous experience as an administrative assistant or similar position is required. Previous experience working in a higher education or secondary education office environment preferred. Familiarity with higher education structures, governance practices, and budgeting processes acceptable. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Ability to write routine reports and correspondence. Ability to speak effectively. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. SPECIAL REQUIREMENTS Employee must maintain confidentiality in all work performed. Must be flexible in work schedule. Must be willing on infrequent occasions to work evenings or weekends for special events, report preparation or proposal deadlines. Note: This position will require lifting and moving boxes, files, and other office materials; must be able to lift/move boxes and files weighing a maximum of 25 pounds. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT The work environment characteristics here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.