Executive assistant jobs in Milwaukee, WI - 161 jobs

LSS Bethany is a new substance use recovery program providing affordable comprehensive addictions treatment for women in a community based residential program in Oconomowoc, WI. We are seeking an Administrative Assistant. The right candidate will have a professional appearance and demeanor, have solid technical skills using the Microsoft Office Suite and proofreading, and experience with a multi-line phone system. This role may also fill in as needed as an Adult Residential Support Professional and may require occasional weekend hours. Schedule is primarily 8 AM - 4 PM, Monday through Friday and will flex to provide unit coverage. This position provides clerical and administrative support to the agency in a variety of areas which could include clerical, receptionist, project based, and other support tasks. AGENCY REQUIREMENTS (Required of all employees): Must comply with applicable service regulations as well as agency and departmental policies and procedures. Must relate to people of varied ethnic and cultural backgrounds, ages, and economic circumstances with respect and dignity. Must support the Mission, Vision and Values of the Agency. Represent LSS internally and externally as a servant leader in thought, words and actions. Essential Duties and responsibilities: This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time. Deliver excellent customer service while maintaining an understanding and supportive demeanor. Maintain an accurate information stream that meets the needs of clients and programs. Continue to expand and improve technical knowledge and be an administrative resource for others in the agency. Provide guidance, work direction, and support to other administrative employees and volunteers as necessary. Create and edit documents (Word, Excel, PowerPoint, etc.). Type various documents and correspondence including meeting minutes. Proofread all documents for correct grammar, spelling, punctuation, and content. Communicate effectively with program partners regarding tasks, responsibilities, and deadlines. Problem-solve and provide suggestions for efficiency and improvement as warranted. Make recommendations regarding system changes that foster efficiency and quality. General office duties as assigned (e.g. mail, copying, preparation of documents, etc.). Troubleshoot and ensure office and facility needs are met and work with vendors as needed (office equipment, safety checks, fire extinguisher inspections, etc.). Provide receptionist duties as needed. This will include answering telephones, taking messages, scheduling appointments, and greeting visitors. Provide program specific support, which may include billing support functions, data entry, and other needed support. Prepare and if applicable, develop/create department forms and maintain supply of paper forms. Prepare and mail letters and packages. Create, organize, and maintain files. This may be hard copy files, electronic files, and databases. Assist in planning, scheduling, and preparing for meetings and events. Collaborate with other team members and assist with projects. Collaboration may include entities that are working at various locations. Supports, interacts with, and monitors residents within established policies and procedures, providing positive role modeling Records observations relating to actions and behavior of residents and maintains records and reports as required This position is responsible for maintaining timely and accurate reimbursement billing information Process timely and accurate claims for a variety of funders, including Medicare, Medicaid, commercial insurance, county and self-payers, utilizing different methods of submission. Will interact with clients to include signing them in and out, conducting intakes, monitoring meds per procedures and conducting UAs. Participate in other projects and other duties, as assigned and needed. PERKS: Public Service Loan Forgiveness (PSLF) By being employed with LSS, which is a non-profit agency, you can be eligible for loan forgiveness under the Public Service Loan Forgiveness program. Loans are eligible to be forgiven after 10 years of on-time and consistent payments through the income-based re-payment plan. Assistance navigating the PSLF through Summer Medical/Dental/Vision Insurance Flex Spending for Dependent & Health Care Mileage reimbursement Paid Time Off 10 Paid Holidays Ability to Contribute to 403B LSS makes annual raises a priority for employees Calm Wellness App - Premium Access Early Earned Wage Access with UKG Wallet Employee Assistance Program Service Awards and Recognition Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Upon offer, candidates must successfully complete the necessary background, caregiver, medical and any other checks required, according to program requirements . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE: High School Diploma or equivalent. Associates Degree in administrative support area is preferred. Minimum 1 year prior administrative experience preferred. Associates Degree may be substituted in lieu of prior experience. Proficiency in a variety of software programs (Microsoft Word, Excel, PowerPoint, Outlook, or equivalent) is required. LANGUAGE SKILLS: Ability to read, write, analyze and interpret to complete required documentation by established timeframes. Ability to document in a neat, legible, accurate, objective and consistent manner to reflect the services provided. Ability to effectively present information and respond to questions from all levels of LSS management and employees, as well as the individual, family, and circle of support. COMPUTER SKILLS/TECHNOLOGY: Working knowledge of computers to allow employee to access computer systems and applications to complete timecards, read and respond to email, and complete required on-line training. Ability to utilize efficiently an electronic health record(s) for documentation of direct services. Must be able to work on computer and utilize computer applications and programs to effectively complete the job. Ability to work within a variety of ever-changing software packages and computer systems. Working knowledge of computers to allow employee to access computer systems and applications to complete timecards, read and respond to email, and complete required on-line training. Maintain records and accurate filing systems. Regular use of technology for meetings and communication to include email, conference calls, web-based meetings and webinars. PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger motions; and handle or touch objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. This position will require frequent computer usage. The incumbent of this position works in an air-conditioned, office environment. The incumbent will also be exposed to outdoor weather conditions when traveling on company business. The noise level in the work environment is usually moderate. TRAVEL: Ability to travel on day trips as required, but will be infrequent. Rarely, would overnight travel be required. LSS is an Equal Opportunity/Affirmative Action Employer.

Vaco is currently hiring an Admin/Receptionist for a client in Wauwatosa, WI. This is a temp-to-hire, onsite position. Top things they will be handling: Manages and organizes office records to include maintaining physical and electronic filing systems, maintaining office supply stock, sorting and distributing mail, and ensuring visitor satisfaction. Supports the Customer Service and Sales Engineering teams by sending communications, mailings, and/or letters and assisting with special projects and initiatives; Assists in the preparation, distribution, and processing of customer files, shop orders, and shipping packets. Answers all incoming phone calls in a warm and welcoming manner, handling general inquiries and routing advanced or escalated matters to management. Performs general data entry tasks to include updating backlogs and orders and recording miscellaneous plant floor data. Operates and maintains general office equipment; Ensures reception area and conference rooms are clean, orderly, and stocked appropriately. Other responsibilities and duties, as assigned, to ensure the effective utilization of company resources and to ensure customer satisfaction. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Zenar Corporation Administrative Assistant Oak Creek, WI Under the direction of the Office Manager, the Administrative Assistant performs a wide variety of administrative and clerical tasks related to office operations. The ideal candidate should have excellent organizational skills, be detail-oriented and possess strong written and verbal communication abilities. This role is essential for ensuring the smooth operation of our office and supporting our team effectively. Essential Duties and Responsibilities This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as deemed necessary from time to time. Manage the administration of new job folders in electronic format including all programs and applications. Assist with new customer set-up (W-9, COI, tax exemption if applicable). Assist with generating customer invoices, accounts receivable and accounts payable. Assist with new vendor set-up. Prepare, monitor and manage purchase orders. Set up and manage paper and electronic filing systems, including recording information, updating paperwork, or maintaining documents, such as correspondence or other material. Compile, summarize and record information, to include numeric calculations, ensuring accurate, up‑to‑date information using EXCEL or other appropriate software. Required Skills/Abilities: Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Proficient with Microsoft Office (Word, Excel, Outlook) Excellent verbal and written communication skills. Critical thinking and complex problem-solving required. Excellent interpersonal and customer service skills. Ability to work independently and collaboratively within a team. Ability to develop cooperative working relationships with others, maintaining them over time. Ability to communicate effectively. Ability to effectively communicate with service team, customers, vendors, and other employees within the organization. Ability to prepare correspondence, reports, memos, etc. Qualifications: To successfully perform this job, an individual must be able to perform each essential duty satisfactorily. Education and/or Experience - High school diploma or equivalent required; Associates degree in office administration or related field preferred. At least three years of administrative experience required. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk, and hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Work Hours This position is full-time and is in-office.

SALARY RANGE $26.19 - $36.37 WORK ASSIGNMENT DETAILS Join the Department of Public Work's Administrative Team as its Departmental Executive Assistant. This integral position provides administrative support and assistance in daily office management services for the Public Works Director, the Business Manager (direct supervisor), and the Department's upper-level management team. This position assists the Director and division managers in project coordination and preparing various forms of internal and external communication pieces to be delivered in a variety of ways. The ideal candidate will: 1. Promote a positive, inclusive, growth-mindset work culture. 2. Enjoy fostering great working relationships with our management team, every level of our department staff and as a liaison between Public Works and many other departments. 3. Thrive on the variety of work that we do to serve our internal and external customers in all Public Works Divisions. 4. Assist the Director in department-wide projects and initiatives. 5. Assist the Director and manager in coordinating agendas and content and set up preparations for group presentations and meetings such as All-Department Staff meeting, Municipal Public Works Forum, etc. 6. Initiate problem solving and solution implementations. 7. Create, review, and edit various styles of internal and external communication and content as needed by the Director, department, and/or individual divisions. For example: * Public-facing web content and road project updates. * Informational summaries with visuals. * Presentations for internal and external use including county board supervisors. * Social Media. * Agendas. * Strategic plan and supporting documentation. Work Hours/Schedule: Monday through Friday; 8 am to 4:30 pm This position is primarily located in the Waukesha County Administration Building, 515 W Moreland Blvd, Waukesha. Occasional meetings and work projects take place in off-site DPW locations such as Highway Operations and Waukesha County Airport. Candidate must be able to drive across town for meetings as needed. Mileage reimbursement is available. CLASSIFICATION SPECIFICATION To view the full classification specification for Departmental Executive Assistant click here. To view an Employee Benefit Summary for this non-exempt position, click here. Minimum Training & Experience Requirements 1. High School Diploma or GED. 2. Four years work experience providing administrative support, one year of which was at an Administrative Specialist level. 3. Two years of recognized post high school training in business, administrative professional or closely related field may substitute for two years of the work experience requirement. Waukesha County provides a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan. Amongst many other benefits, employees are recognized and valued through a pay for performance system. Successful candidates will be eligible for performance-based merit increases and non-base performance awards. Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic. About Us: Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?" Location: Located in the City of Waukesha, our campus offers an on-site café and fitness center, free parking, and easy access to interstate highway systems. Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs. EEO: Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities. It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County. For further information visit: ****************************** The County does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States on a full-time basis.

What is the role: Provides administrative support typically to a Vice President or department head and up to one additional Vice President or Division head. Exercises a high level of confidentiality, tact and diplomacy to support the department/area with limited supervision. Familiar with a variety of organization concepts, practices and procedures. Ensures duties are completed accurately and delivered in a high quality and timely manner. What you'll get to do: Performs a variety of office maintenance and administrative functions; manages schedules and business travel, maintains supplies, prepares invoices and monitors expenses/budgets, takes minutes, etc. Identifies efficiencies in processes and procedures. Coordinates department meetings/town halls/committee meetings and events; prepares agenda, materials, etc. Prepares and provides information needed; prepares reports, collects and analyzes information, prepares presentations, etc. Assists in the employee experience by coordinating employee events, team communication, and onboarding/orientation to the department. Works on or may lead projects as requested. May provide work direction to other administrative or temporary staff. Other department specific duties as assigned. Maintains strict confidentiality in handling materials and sensitive information. Bring your best! What this role needs: Five or more years of administrative assistant experience. Associates degree or specialized training or equivalent experience; college degree preferred. Proficient in MS Office at advanced levels. Extensive calendaring experience. High degree of organization and planning skills. Excellent written and verbal communication skills. Ability to apply good judgment in making independent decisions and coordinating information. Ability to handle and manage multiple priorities and adapt to rapidly changing needs and priorities. Compensation Range: Pay Range - Start: $25.11 Pay Range - End: $46.63 Geographic Specific Pay Structure: Structure 110: $27.63 USD - $51.31 USD Structure 115: $28.88 USD - $53.63 USD We believe in fairness and transparency. It's why we share the salary range for most of our roles. However, final salaries are based on a number of factors, including the skills and experience of the candidate; the current market; location of the candidate; and other factors uncovered in the hiring process. The standard pay structure is listed but if you're living in California, New York City or other eligible location, geographic specific pay structures, compensation and benefits could be applicable, click here to learn more. Grow your career with a best-in-class company that puts our clients' interests at the center of all we do. Get started now! Northwestern Mutual is an equal opportunity employer who welcomes and encourages diversity in the workforce. We are committed to creating and maintaining an environment in which each employee can contribute creative ideas, seek challenges, assume leadership and continue to focus on meeting and exceeding business and personal objectives.

Job Description About Foxconn Established in Taiwan in 1974, Hon Hai Technology Group (Foxconn) is the world's largest electronics manufacturer. Foxconn is also the leading technology solution provider and it continuously leverages its expertise in software and hardware to integrate its unique manufacturing systems with emerging technologies. By capitalizing on its expertise in Cloud Computing, Mobile Devices, IoT, Big Data, AI, Smart Networks, and Robotics / Automation, the Group has expanded not only its capabilities into the development of electric vehicles, digital health and robotics, but also three key technologies -AI, semiconductors and new-generation communications technology - which are key to driving its long-term growth strategy and the four core product pillars: Consumer Products, Enterprise Products, Computing Products and Components and Others. Foxconn provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Foxconn complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training. The Executive Assistant plays a pivotal role in providing results-driven support to executives by focusing on clerical work, budget management, and administrative tasks related to communications and government relations. This executive assistant has experience working with a board of directors, and will be integral in supporting the corporate secretary by proposing policies, procedures, and SOPs for board management. Education and Experience: 1. Successful completion of high school or equivalent, with potential additional specialized training or a college degree. 2. Experience requirements ranging from up to 3 months to over 7 years in a similar role. Key Responsibilities: 1. Meeting Coordination: Organize and schedule meetings, appointments, and events for executives. 2. Document Management: Maintain and organize important documents, files, and records. 3. Board Support: Assist in preparing materials for board meetings and ensuring compliance with regulations. 4. Regulatory Compliance: Stay informed about relevant regulations and assist in ensuring organizational compliance. 5. Communications Support: Aid in drafting, proofreading, and distributing internal and external communications. 6. Event Coordination: Assist in planning and executing events, including logistics and coordination. 7. Policy Creation: Support in the creation and maintenance of organizational policies and procedures. 8. Other Delegated Responsibilities: Undertake additional tasks as assigned by the executive. Required Skills and Competencies: 1. Proficiency in using various technologies such as computers, printers, Microsoft Office Suite, Document Management Systems, Collaboration Tools, etc. 2. Strong email management skills and ability to conduct research effectively. 3. Familiarity with virtual meeting platforms and ability to coordinate virtual meetings. 4. Excellent organizational and time-management skills. 5. Strong communication and interpersonal abilities.

The Founder & CEO of a recognized Top Workplace in downtown Milwaukee is seeking an experienced and high-level Executive Assistant to manage a wide range of administrative needs and logistics. This position will report the Director of Administration & Communication and will function as the Founder/CEO's right hand. This role will be a strong fit for a professional who seeks an environment that is fast-paced and creative and embraces the role of a classic and experienced Executive Assistant. Responsibilities: 360-degree administrative management for the office of the Founder/CEO including executing proactive steps to support the daily priorities and strategic goals. Manage and respond to emails with a high level of organization, urgency, and attention to detail. Draft, review and respond to emails on behalf of the Founder/CEO, ensuring timely and accurate communication. Manage business and personal calendars, including scheduling and follow-ups to create a detailed “end of day” recap report. Participate in daily internal meetings, record key notes, action items and prepare briefing notes ahead of meetings. Project manages ongoing initiatives and maintains organized systems for confidential information. Plan and coordinate domestic and international travel, including flights, hotel accommodations, and ground transportation. Prepare itineraries and reconcile expenses. Plan and coordinate social professional and civic events.

Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team! Zantech is looking for a talented Executive Assistant to contribute to the success of our upcoming Program Management Support project for an Onsite role based out of Milwaukee, Wisconsin . The Executive Administrative Assistant will play a crucial role in providing Program and Administrative assistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Great Lakes Region in the states of Illinois, Michigan, Ohio, Indiana, Minnesota, and Wisconsin. The Executive Assistant will plan and provide analytical support for facilitation, training, methodology development and evaluation, business management techniques, and organizational development. Supports DHS business process improvements and modernization projects. Responsibilities include, but will not be limited to: Provide executive and administrative support to regional director and leadership. Composing, typing, and entering information into the computer. Enters data from paper or electronic form into computer database and/or electronic spreadsheets. Prepares correspondence, documentation or mailing labels copying data from one record to another and files records accordingly. Receives, sorts, distributes mail, separates documents, number forms and photocopies documents using photocopier. Prepare outgoing mail for delivery to include overnight-express services and use of on- line express mail services. Sets up meetings and conference calls. Attends meetings as requested. Prepares and distributes agenda, as needed, takes minutes/notes on meetings' activities, distributes minutes to appropriate personnel. Coordinates and distributes interoffice communications. Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting facilities. Responsible for completing critical incident travel arrangements for personnel. Supports regional emergencies, taskings or projects as directed. Collects and disseminates Government Owned Vehicle mileage and maintenance information on a monthly basis or as required. Assist FPS and other contract personnel in the maintenance, purchase and dissemination of routine supplies. Act as liaison between FPS field personnel and DHS helpdesk services in support of IT, telephone and other services. This will include the initiation, follow-up, resolution and close-out of trouble tickets or helpdesk requests. Maintain, issue, and control facility keys through issuance, hand receipt and inventory. Timekeeping duties for their areas as it pertains to assisting, inputting, reviewing, maintaining all areas in payroll. Assist RD/DRD with: Preparing, reviewing and editing executive correspondence from Regional HQ to HQ FPS, Management Directorate, Office of General Counsel, and Management Directorate Employee Labor Relations office. Monitor HQ assigned tasking suspense items. Receives and collates suspense responses from District Commanders and Branch Chiefs. Prepare suspense correspondence, reports, graphs and charts. Performs research. Assist Regional Federal Freedom of Information Act representative in receiving, tracking and proper distribution of FOIA requests. Assist with HR actions pertaining to employee assignments and hiring actions. Assist with preparation, review and editing of space allocation request documents. Monitor status of space allocation requests and approved projects through telephonic or email coordination with FPS HQ, regional GSA staff and Management Directorate staff. Assist in the management of the RD/DRD daily calendars. Assist in the development of PowerPoint presentations. Manage the executive conference room calendar. Demonstrate accurate spelling, typing and attention to detail. Must have ability to compile and organize reports and use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.). Required Experience or Knowledge of the following technologies/functions: Bachelor's degree + 5 years admin experience OR HS diploma + 8 years' experience. Proficient with Microsoft Office Suite, experience with Teams, Visio, WebTA, IT Helpdesk Expertise, Google Chrome, ICE Helpdesk, WebTA or LEIMS. Strong written and verbal communication skills with attention to detail and proofreading abilities. English Language - Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Ability to meet planned and unplanned deadlines in a timely manner. Individuals shall meet a minimum of Business Casual in accordance with dress standards. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Preferred Experience or Knowledge of the following technologies/functions: Resourcefulness and ability to function in a fast-paced environment. Professionalism and the ability to interact effectively with others. Required Education/Certifications: High School Diploma (or equivalent) REQUIRED Associates in related field preferred. Required Security Clearance: US Citizenship and the ability to obtain and maintain an active Public Trust or higher clearance, per contract requirements. “Outstanding Performance…Always!” Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment. Come join our team!

Who We Are Milwaukee School of Engineering (MSOE) is an academic institution intrinsically tied to the real world - a confluence of industry knowledge, work ethic and an enduring desire to know more. The university offers Bachelor's and Master's degrees in engineering, computer science, machine learning, user experience, construction management, actuarial science, business and nursing. With about 3,000 students, faculty and staff, MSOE is large enough for big opportunities and small enough for personal attention. A Small University Dedicated to Achieving Big Things MSOE is a supportive environment where everyone is valued. Our method of learning by doing is our distinction: it is how we teach, how we learn and how we serve. MSOE's top priority is serving our students. By joining our community, you are building the leaders of tomorrow. Our Mission MSOE is the university of choice for those seeking an inclusive community of experiential learners driven to solve the complex challenges of today and tomorrow. We are united by our six values - collaboration, excellence, inclusion, innovation, integrity and stewardship - which represent the core of our campus culture. UMSOE has embarked on an ambitious strategic plan, Extraordinary Together, that propels the institution forward. At MSOE, we are dedicated to promoting an academic environment marked by an unwavering respect for every individual. Our Leadership MSOE is under the leadership of Dr. Eric Baumgartner. He began his Presidency in January 2026 after having served as the Executive Vice President of Academics at MSOE since 2017. Summary MSOE invites applications for a full-time Executive Assistant to join our University Advancement team. The Executive Assistant will provide administrative and project management support to the VP of University Advancement as well as the VP of Marketing and Community Engagement. Essential Job Functions * Provide administrative support to the Vice President of University Advancement (90%): The responsibilities include Board of Regents and Board Committees and Corporate Board management, project management, administrative and calendar management, meeting, event and travel arrangements, and administrative tasks. * Provide administrative support to the Vice President of Marketing and Community Engagement (10%): This consists of calendar management, meeting coordination, meeting & event management, processing invoices and monthly expense reconciliation. The list below details functions for the Vice President of University Advancement (90%) Board/Board Committee/Corporate Board Interaction & Management (50%) * Project management of President's Breakfast and Dinners: Coordination of planned invitees, collaterals, bios of invited guests, strategies for donor cultivation, solicitations and stewardship. * Facilitate all Univ. Advancement staff requests of the President's time at events, work with the Executive Assistant to the President. * Interact with President's Executive Assistant to coordinate scheduling of donor visits and related events, which could include new build open house, dedications, and anniversary celebrations. * Coordinate meeting and travel itineraries for the President and the Vice President for University Advancement with Regents, donors, and alumni while traveling on behalf of the University. * Provides support for the President and Vice President for University Advancement in his role as liaison to the Board of Regents Nominating Committee and Development Committee. This includes working with the VP and Committee Chairs to schedule meetings, develop meeting agendas, Board nomination rosters and biographical profiles, fund-raising and other collateral materials. * Maintain Regent term documentation records for term rotation management and notifications. * Facilitate meeting planning & coordination of the Board of Regents Development Committee tri-annual meetings and provide collaterals. * Assist in development of presentations, documents and reports for the Board of Regents and appropriate Board committees. * Facilitate all events to support the Corporate Board. Manage tri-annual meeting coordination & minutes and networking/social events. * Key event management and contact for two ½ day meetings of the Corporate Board, Spring and Fall each year. * Provide exceptional customer service when contacting university leadership, Board of Regents, Corporate Board, Development and Nominating Committees, and donors on behalf of the Vice President for University Advancement. * Requires high degree of confidentiality of all aspects of the Board of Regents and the Regent Development Committee and Regent Nominating Committee, also in processing of donor personal information and gift agreements. * Process, edit, proof and facilitate circulation of donor agreements maintaining confidentiality of donor and funding information. Project Management (20%) * Maintain, assist and submit what are now five department budgets: Vice President budget, Development, Alumni Affairs & Annual Giving, Advancement Services and Marketing & Donor Relations. Assist each director with budget submitting and tracking annual expenses, submitting invoices. * Manage processing of all University Advancement annual staff reviews. This involves review scoring development for 18 University Advancement personnel, maintaining electronic and hardcopies for signatures and final submission to VP of University Advancement and eventually to HR. * The processing of budgets and reviews requires a high level of confidentiality as this involves personnel salary and review levels. * Manage any personnel requisitions (new position approvals, position and salary changes) as presented to the Leadership Team. * Coordinate with HR scheduling interview candidates for department and across campus as needed; facilitate new hire on-boarding. * In consultation with the Vice President of University Advancement, manage decorating and final design upgrades of all areas to the Alumni Center working with external contracted vendors, sales personnel and facilities, maintaining building style & continuity, quotes and final budget impacts. * Event management for University Advancement recognition/social events hosted in the Alumni Center. Administrative & Calendar Management (20%) * Process invoices and monthly expense, mileage and credit card reconciliation report for Vice President of Univ. Advancement; and Review all direct report submissions for correct account codes. * Coordinate and assist with tracking of new and ongoing donor agreements, signature tracking and filing requiring continued confidentiality in processing of donor personal information and gift agreements. * Process all five department invoices to Jenzabar and Finance. * Perform administrative functions including strong technical writing and proof editing skills, develop reports, photocopying and typing various forms of correspondence (i.e. letters, reports, proposals, forms, envelopes). * Serve as receptionist for the University Advancement welcoming guests (alumni, donors, Board of Regents members, students, faculty, staff, etc.) to the Alumni Center. * Manage all Alumni Center building needs: design and upgrade interiors, facilities, custodial, electrical, designer, IT, Safety, etc. * Available for evening and weekend work typically in conjunction with campus/department/alumni events. * Coordination and management of all department activities and events. * Manage space approvals for 25Live and maintain schedules of the Alumni Center CR to post publicly. The list below details functions for the Vice President of Marketing and Community Engagement (10%) * Process invoices and monthly expense, mileage and credit card reconciliation report for VP of Marketing and Community Engagement. * Coordinate meeting and travel itineraries for the Vice President of Marketing and Community Engagement * Provide exceptional customer service when contacting (internal) university and (external) community partners on behalf of the Vice President of Marketing and Community Engagement. * Planning and management of events for colleagues and external partners & clients as requested by this VP. * Additional duties as needed including calendar management and meeting coordination, coordinating new hire interviews with HR and facilitating onboarding. Other Duties and Responsibilities * Additional requests from either the VP University Advancement or VP Marketing and Community Engagement. * Provide support assistance to any events coordinated & managed by University Advancement teams. * Provide support when in unusual times, such as a pandemic, where key functions of a department need to be maintained. This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time. Qualifications * Bachelor's degree or a minimum of three (3) years of professional experience is required. * Experience providing executive support preferred. * Excellent written communications skills using good grammatical style and form with attention to detail and accuracy are required. * Professional demeanor with the ability to interface with internal and external constituents with diplomacy and tact is essential. * Ability to work well within a collaborative team environment. * Experience in project management with superior organizational skills. * Excellent oral communication skills are required when providing information and responding to questions from various constituents. * To perform this job successfully, an individual must have the ability to perform advanced skills using Microsoft Office Suite (Word, Excel, and PowerPoint). Skills and Abilities * Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals. * Ability to write routine memos, reports and correspondence. Ability to speak effectively before others. Ability to effectively communicate in both written and oral form. * Ability to use numbers to solve problems involving concrete variables in standardized situations. * Ability to apply common-sense understanding to carry out written or oral instructions. Physical Demands While performing the duties of this job the employee is largely sedentary, the ability to move is required. The employee is occasionally required to traverse within their work area as well as other areas on campus. Work Environment This job operates in a professional office environment. This role uses standard office equipment, including but not limited to computers, phones, photocopiers, filing cabinets, and fax machines. Why Join MSOE? At MSOE, we invest in our employees' professional and personal growth. MSOE offers competitive, fully comprehensive benefit plans to all full-time employees including medical, dental, life, disability and vision insurance, 13 paid holidays, Paid Time Off, and paid parental leave, as well as a 403(b) retirement plan with company matching of up to 6% of employee earnings and immediate vesting. Educational benefits are available for employees and family members. Plus, employees have access to our state-of-the-art fitness center at no charge. Located in the heart of downtown Milwaukee, MSOE is just blocks away from the beautiful lakefront, the theater district, museums, sports and music venues, parks and shopping. To view more detailed information about MSOE, please visit **************** The above statements reflect the general details necessary to describe the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. It is the policy of MSOE to provide equal employment opportunity to all individuals regardless of their race, ethnicity, color, creed, religion, sex, age, national origin, physical or mental disability, military and veteran status, sexual orientation, gender identity, genetic characteristics, marital status or any other characteristic protected by local, state or federal law. This policy applies to all jobs at the University and to all the terms, benefits, and conditions of employment/enrollment. Job Code: 222 Read More

Your Tasks: * Maintain and refine internal processes that support executives companywide, and coordinate internal and external resources to expedite workflows * Manage communication with employees by liaising with internal and external executives on various projects and tasks * Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld * Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. * Sustain a daily calendar of meetings and events. * Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. * Arrange travel and accommodations for executives. Prepare expense reports. * Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. * Excellent communication and time management skills; proven ability to meet deadlines. * Ability to function well in a high-paced environment; performs additional duties as assigned by executives. * Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with * Manage the Executive's contacts * Assist in preparing and managing presentations and decks. * Be responsive to emails/texts/phone calls, with contact outside normal business hours * Welcome the Executive's guests by greeting them, in person or on the phone, answering or directing inquiries. * Use discretion, confidentiality, and good judgment to handle C-Level matters. * Represent the company and the Executive in a positive light through great follow-through skills and sound judgment. * Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance. * Complete ad hoc projects as assigned - such as personal events and/or family needs. * Organize complex calendars and schedules, resolving any scheduling issues Your Qualifications: * High School Diploma required. An Associate Degree in Business Management or a related field is preferred * Three years of administrative support experience required. * Mastery of MS Office including Outlook, Teams, Word, Excel and PowerPoint. Benefits: * Medical, Dental, Vision insurance offered at 30 days of employment * Generous Educational Reimbursement program * Company sponsored Life and Disability Insurance * Paid Time Off * Ten (10) Paid Holidays per year * 401K with Company Match

Job Description OPPORTUNITY Executive Assistant (EA) to CEO and Office Manager Reports to: Chief Executive Officer (CEO) Location: Hybrid - Onsite presence is required 3-4 days per week - NMV Headquarters Waukegan, Illinois Position Summary: We are seeking a highly motivated, positive, team-oriented, detail & action-oriented contributor to provide high-level administrative and project coordination support to the CEO and Leadership Team. The Executive Assistant (EA) ensures smooth daily operations, facilitates cross-functional collaboration, and supports executive reporting, meeting preparation, and internal and external communications. The EA also ensures on-premises employee events and activities are executed in collaboration with the cross functional teams, primarily working with Sales, Marketing, Operations and HR leadership to execute best in class events. The EA also runs logistics for major company events such as Board meetings, Townhalls, and offsites. Key Responsibilities: Manage calendars, meetings, appointments, scheduling, and travel arrangements, for the CEO and other key executives. Arrange travel, accommodation and itineraries for the CEO and other key executives. Provide expense report support to the CEO. Organize for and assist the CEO in preparation for Leadership and Board meetings (agendas, meeting notes, presentations, decks, logistics, purchasing of swag, etc.) Assist CEO with creation and coordination of Board of Directors quarterly meeting decks, company newsletters, external PR releases from the CEO, and other monthly and quarterly correspondence as needed. Create Townhall presentations and other internal and external facing power points and communications for CEO Leads planning and logistics for major company events: Townhalls, Leadership Team Offsites, Board Meetings, Company events such as the annual employee Cubs Game, Annual Awards Ceremony, Holiday parties, company BBQs, & community service outings. Lead bi-weekly leadership team meetings on behalf of the CEO: preparing the agenda, taking notes & follow up action items, generating reports and other necessary documents for meetings. Coordinate recurring meetings, cross-functional syncs, and company events such as Leadership and Management Team offsite retreats. Track internal AOP deliverables and maintain project plans and meeting follow-ups to support the CEO in delivering the company vision and strategy. Maintain executive communication tools and channels (Teams, SharePoint, CRM, AI tools, etc.). Oversees daily headquarters office management including maintaining office supplies & vendor relationships, managing employee mail dissemination, assisting Human Resources (HR) with purchasing employee holiday gifts and swag items, collaborating with on-site Operations for catering of employee, customer and other visitor meals, samples, swag and conference room bookings. Qualifications: 5+ years' experience supporting executive-level staff or project teams. Excellent communication, organization, and tech skills (PowerPoint, Excel, Teams). High discretion and ability to handle sensitive information with confidentiality. Attention to detail and high standards for self and others while also able to deal with ambiguity and change. Proactive mindset and ability to anticipate leadership needs; able to “connect the dots” across the business. Experience in fast-paced, cross-functional environments; can roll up the sleeves to find solutions and operate with a collaborative and growth mindset. High EQ, with the ability to work in a multi-cultural environment, with experience European international experience a plus. Ability to deliver results while also mentoring others. Low ego approach to work; takes work seriously but keeps perspective and able to have fun with colleagues. Benefits: 401k Plan and up to 4% company matching Health insurance Dental insurance Vision insurance Life insurance Health Reimbursement Arrangement or Health Savings Account Flexible Spending Accounts (FSA) - Health, Dependent Care, and Commuter Paid Holidays Paid Time Off (PTO) Tuition Reimbursement Paid Parental Leave Bereavement Short Term Disability Weekly paychecks Rewards & Recognition Programs Employee Referral Program Employee Assistance Programs (EAP) Annual Bonus Program

SIMONSWERK North America, Inc. has established itself as a leader in manufacturing high-quality hinge systems for residential, heavy-duty, and commercial applications for over 125 years. Dedicated to innovation and excellence, the company prides itself on building long-lasting relationships with customers through superior products and service. We are seeking an energetic and detail-oriented Marketing Manager & Executive Administrative Assistant to join our dynamic team. This dual-role position offers an exciting opportunity to lead marketing initiatives while providing essential administrative support to our executive team. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, project coordination abilities, and a proactive approach to office management. A results-driven and detail-oriented professional with extensive experience in marketing management and executive support. Skilled at aligning creative marketing strategies with executive objectives and ensuring seamless coordination across departments. Demonstrated success in building and managing relationships with advertising agencies, organizing trade shows, leading digital and social media campaigns, and supporting new product introductions in close collaboration with Product Management. Combines strategic thinking, creativity, and strong organizational abilities to strengthen brand presence, increase market visibility, and support business growth. Experience in promoting design-oriented building products is particularly valuable, providing a deep understanding of aesthetics, architecture, and the needs of designers, builders, and specifiers within the premium construction and design industry. Key Areas of Expertise: Marketing Strategy & Brand Development: Plans and executes integrated marketing initiatives that support brand positioning and drive sales. Product Launch Support: Collaborates with Product Management to develop go-to-market strategies, marketing materials, and launch campaigns for new products. Agency Collaboration: Manages relationships with advertising, PR, and design agencies to deliver creative, brand-consistent campaigns. Trade Show & Event Management: Leads the planning, coordination, and execution of trade shows and industry events, ensuring a strong and cohesive brand presence. Digital Marketing & Social Media: Designs and manages content strategies for LinkedIn, Instagram, Facebook, and other platforms to engage audiences and highlight design-focused product applications. Executive Administrative Support: Provides comprehensive support to senior leadership, including calendar management, travel arrangements, meeting preparation, and handling of confidential correspondence. Cross-Functional Collaboration: Acts as a liaison between Marketing, Product Management, Sales, and external partners to ensure effective communication and alignment across all projects. Collaboration with Parent Company: Works closely with SIMONSWERK Group Marketing in Germany, particularly on corporate design, and proactively leverages available resources and support. Profile Summary: This dual-role professional combines the creativity and design awareness of a marketing manager with the precision, reliability, and strong communication skills (both verbal and written) of an executive assistant. The ideal candidate works well under pressure, meets stringent deadlines, and thrives in a fast-paced, design-oriented environment. With proven organizational expertise and experience promoting premium building products, this individual plays a key role in elevating brand image, supporting product launches, and ensuring that both marketing and executive initiatives are executed with excellence. A Bachelors degree with an emphasis in marketing and a proven track record in marketing with a minimum of five years of experience are required.

Join our team as an Executive Administrator supporting the Senior Vice President of Research & Development within our Advanced Technologies organization. This role supports an SVP with enterprise-wide and global R&D responsibilities, requiring an administrator who can navigate a complex matrix leadership structure and coordinate across multiple functions and geographies. The position goes beyond traditional administrative tasks, acting as a strategic enabler for global initiatives and team connectivity. GE HealthCare is a leading global medical technology and digital solutions innovator. Our mission is to improve lives in the moments that matter. Unlock your ambition, turn ideas into world-changing realities, and join an organization where every voice makes a difference, and every difference builds a healthier world. Job Description Key Responsibilities * Provide comprehensive administrative support to the SVP, including calendar management, travel coordination, expense reporting, and meeting logistics. * Act as a liaison between the SVP and internal/external stakeholders, ensuring timely communication and follow-up. * Prepare and edit presentations, reports, and other documents for executive meetings. * Coordinate and organize leadership team meetings, offsites, and special projects. * Maintain confidentiality and handle sensitive information with discretion. * Support departmental initiatives and assist with project tracking and documentation. * Meeting Preparation & Follow-Through: Prepare agendas, briefing materials, capture notes and action items, and ensure decisions translate into execution through follow-up sessions or other actions. * Event Management: Plan and orchestrate high-profile meetings and events (internal and external), including travel and hotel logistics, event location setup, A/V vendor coordination, catering, and meeting space management. * Act as a Connective Hub for the AT Team: Coordinate staff priorities, maintain the AT operating calendar, organize staff events, global all-employee meetings, and recognition programs. Required Qualifications * Education & Experience: Bachelor's degree from an accredited university or college (or a high school diploma/GED with 6+ years of relevant experience). * Communication Excellence: Exceptional written and verbal communication skills to engage confidently with internal and external stakeholders, translating complex ideas into clear, actionable messages. * Organizational Skills: Proven ability to manage multiple priorities simultaneously, demonstrating strong project management skills, attention to detail, and the ability to meet deadlines in a fast-paced environment. * Adaptability & Agility: Thrives in dynamic settings, adjusting seamlessly to shifting priorities and evolving business needs while maintaining focus on delivering results. * Technical Proficiency: Advanced expertise in Microsoft Word, PowerPoint, Outlook, and Excel, with the ability to create polished presentations and reports for senior leadership. Comfortable navigating web applications and leveraging technology to streamline processes. Experience with cloud-based business applications (e.g., Smartsheet, SharePoint, Teams). Active use of AI tools for productivity (e.g., summarization, scheduling, workflow automation). We expect all employees to live and breathe our behaviors: to act with humility and build trust; lead with transparency; deliver with focus, and drive ownership -always with unyielding integrity. Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world-changing realities. Our salary and benefits are everything you'd expect from an organization with global strength and scale, and you'll be surrounded by career opportunities in a culture that fosters care, collaboration and support. We will not sponsor individuals for employment visas, now or in the future, for this job opening. Additional Information GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees. Relocation Assistance Provided: No

Job Description Are you looking for a meaningful part-time role where you can contribute to an organization with a mission-driven purpose while managing your own schedule during the workweek? As a part-time Advancement Administrative Associate, you'll play a key role in supporting the school's Advancement Department by managing donor records, acknowledging contributions, generating reports, and coordinating clerical needs. You'll work 20 in-person hours per week on weekdays, and you have the flexibility to establish which days to work; no need to be in the office every Monday through Friday. This role offers the opportunity to have a direct impact on the school's mission by strengthening connections with donors and supporting programs that reflect the Jesuit values of service, excellence, and community. JOB SUMMARY: The part-time Advancement Administrative Associate's primary responsibility is to manage the donor database, maintain donor records, and acknowledge contributions to the school's Advancement Department. In addition, this position generates system reports needed to solicit, analyze, and assess progress toward goals. This person coordinates and supports the Advancement Department's clerical needs. ESSENTIAL FUNCTIONS Maintain, enhance, and update the donor databases - DonorPerfect Online Process gifts and prepare acknowledgment letters Analyze development data to provide scheduled and impromptu reports for department needs Coordinate segmentation of the database to manage appeals and reporting Create processes to identify new prospects at all giving levels consistently Facilitate grants calendar and deadlines Collect relevant information and data to support the grant application process Assist in fulfilling grant reporting requirements Work with the Finance Team to reconcile DonorPerfect Online with general ledger on a monthly basis Support departmental events with clerical support Assist with other responsibilities and duties as assigned by the Advancement Directors Qualifications: High school degree and database experience required. Bachelor's degree preferred. A strong team player, demonstrated self-starter, and motivational leader with excellent interpersonal skills, requiring minimal supervision, and a desire to work in a fast-paced environment on multiple tasks. Ability to communicate effectively both orally and in writing, with a keen attention to detail Desire and ability to support the Catholic and Ignatian character of the school Passionately articulate commitment to the mission of Cristo Rey Jesuit as both a sponsored ministry of the Society of Jesus and a member of the Cristo Rey Network of schools. Proficient with Microsoft Office; Proficiency on DonorPerfect a plus Cristo Rey Jesuit High School - Who We Are Cristo Rey Jesuit High School is part of a national network of 41 high schools that transform urban education through a unique integration of college-prep academics, professional experience, and spiritual formation, with a focus on students of limited financial means. As a private, Catholic, Jesuit high school serving 450 students, Cristo Rey Jesuit's mission is to provide an affordable Catholic secondary education with a college-prep curriculum and a Corporate Work Study Program (CWSP) to prepare graduates for success in college, work, and life. The Cristo Rey team believes that a sound intellect is only one important component of preparation for college and life. Through both their CWSP experience and intentional opportunities for character and spiritual growth within the school day, Cristo Rey students develop the work ethic, resilience, confidence, empathy, openness to growth, and commitment to justice that help ensure their long-term success and enable them to lead by example. Cristo Rey Jesuit High School Milwaukee is an equal opportunity employer that provides equal employment opportunities to applicants without regard to race, ethnicity, religion, sex, or national origin.

Provide administrative support to the Executive Director, Assistant Executive Director and community leadership team. Assist with supporting the property administratively as they relate to operations, resident relations, staffing, scheduling, compliance, resident satisfaction, quality, safety, and physical condition. ESSENTIAL RESPONSIBILITIES include the following. Other duties may be assigned. * Assist with coordinating the resident move-in process such as but not limited to: * Creating EMR (electronic medical record system) profile, key fobs, pendants, name plates, and parking passes. * Coordinate and schedule care conference appointments. * Monitors, greets, interacts with and staff, direct residents, family members, guests, and vendors in a professional, friendly, and courteous manner. * Help provide and promote high-quality resident relations. Help residents with laundry cards, safety pendants, phone charges, encourage activity participation and other miscellaneous items. * Participate in marketing, touring and providing information on apartments units. * Answer internal, external telephone calls, faxes, supplies, family contact-requests and run reports * Assist with coordination of recruitment efforts with phone screens, in person interviews, and reference checking as needed. * Coordinate onboarding process for all new hires such as but not limited to: * New hire paperwork, background checks, drug tests and tb testing, name tags, learning management software compliance, Blu Grotto course scheduling, * Manage carestaff schedule under the direction of Assistant Executive Director, including meeting with each new employee to review their schedule and enter them into the time clock. * Coordinate New Hire Orientation as needed. Ensure all new hires attend the Orientation * Assist in the coordination and recording of maintenance and housekeeping requests to ensure the internal and external property areas meet company safety and physical condition standards. * Regularly update employee rosters-phone list/time clock number. * Participates in and attends all required in-service training sessions * Maintain building supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies * May provide administrative support for different departments including certain tasks or projects. * Maintains building security, monitors security systems including the emergency call system and respond accordingly. * Manages mail and newspaper delivery. SUPERVISORY RESPONSIBILITIES This position does/does not have any supervisory responsibilities. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE * High school diploma or equivalent; certification from technical school or Associate Degree preferred. * 3-5 years of administrative experience, preferably in a property management or real estate environment.

LSS Bethany is a new substance use recovery program providing affordable comprehensive addictions treatment for women in a community based residential program in Oconomowoc, WI. We are seeking an Administrative Assistant. The right candidate will have a professional appearance and demeanor, have solid technical skills using the Microsoft Office Suite and proofreading, and experience with a multi-line phone system. This role may also fill in as needed as an Adult Residential Support Professional and may require occasional weekend hours. Schedule is primarily 8 AM - 4 PM, Monday through Friday and will flex to provide unit coverage. This position provides clerical and administrative support to the agency in a variety of areas which could include clerical, receptionist, project based, and other support tasks. AGENCY REQUIREMENTS (Required of all employees): Must comply with applicable service regulations as well as agency and departmental policies and procedures. Must relate to people of varied ethnic and cultural backgrounds, ages, and economic circumstances with respect and dignity. Must support the Mission, Vision and Values of the Agency. Represent LSS internally and externally as a servant leader in thought, words and actions. Essential Duties and responsibilities: This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time. Deliver excellent customer service while maintaining an understanding and supportive demeanor. Maintain an accurate information stream that meets the needs of clients and programs. Continue to expand and improve technical knowledge and be an administrative resource for others in the agency. Provide guidance, work direction, and support to other administrative employees and volunteers as necessary. Create and edit documents (Word, Excel, PowerPoint, etc.). Type various documents and correspondence including meeting minutes. Proofread all documents for correct grammar, spelling, punctuation, and content. Communicate effectively with program partners regarding tasks, responsibilities, and deadlines. Problem-solve and provide suggestions for efficiency and improvement as warranted. Make recommendations regarding system changes that foster efficiency and quality. General office duties as assigned (e.g. mail, copying, preparation of documents, etc.). Troubleshoot and ensure office and facility needs are met and work with vendors as needed (office equipment, safety checks, fire extinguisher inspections, etc.). Provide receptionist duties as needed. This will include answering telephones, taking messages, scheduling appointments, and greeting visitors. Provide program specific support, which may include billing support functions, data entry, and other needed support. Prepare and if applicable, develop/create department forms and maintain supply of paper forms. Prepare and mail letters and packages. Create, organize, and maintain files. This may be hard copy files, electronic files, and databases. Assist in planning, scheduling, and preparing for meetings and events. Collaborate with other team members and assist with projects. Collaboration may include entities that are working at various locations. Supports, interacts with, and monitors residents within established policies and procedures, providing positive role modeling Records observations relating to actions and behavior of residents and maintains records and reports as required This position is responsible for maintaining timely and accurate reimbursement billing information Process timely and accurate claims for a variety of funders, including Medicare, Medicaid, commercial insurance, county and self-payers, utilizing different methods of submission. Will interact with clients to include signing them in and out, conducting intakes, monitoring meds per procedures and conducting UAs. Participate in other projects and other duties, as assigned and needed. PERKS: Public Service Loan Forgiveness (PSLF) By being employed with LSS, which is a non-profit agency, you can be eligible for loan forgiveness under the Public Service Loan Forgiveness program. Loans are eligible to be forgiven after 10 years of on-time and consistent payments through the income-based re-payment plan. Assistance navigating the PSLF through Summer Medical/Dental/Vision Insurance Flex Spending for Dependent & Health Care Mileage reimbursement Paid Time Off 10 Paid Holidays Ability to Contribute to 403B LSS makes annual raises a priority for employees Calm Wellness App - Premium Access Early Earned Wage Access with UKG Wallet Employee Assistance Program Service Awards and Recognition Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Upon offer, candidates must successfully complete the necessary background, caregiver, medical and any other checks required, according to program requirements . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE: High School Diploma or equivalent. Associates Degree in administrative support area is preferred. Minimum 1 year prior administrative experience preferred. Associates Degree may be substituted in lieu of prior experience. Proficiency in a variety of software programs (Microsoft Word, Excel, PowerPoint, Outlook, or equivalent) is required. LANGUAGE SKILLS: Ability to read, write, analyze and interpret to complete required documentation by established timeframes. Ability to document in a neat, legible, accurate, objective and consistent manner to reflect the services provided. Ability to effectively present information and respond to questions from all levels of LSS management and employees, as well as the individual, family, and circle of support. COMPUTER SKILLS/TECHNOLOGY: Working knowledge of computers to allow employee to access computer systems and applications to complete timecards, read and respond to email, and complete required on-line training. Ability to utilize efficiently an electronic health record(s) for documentation of direct services. Must be able to work on computer and utilize computer applications and programs to effectively complete the job. Ability to work within a variety of ever-changing software packages and computer systems. Working knowledge of computers to allow employee to access computer systems and applications to complete timecards, read and respond to email, and complete required on-line training. Maintain records and accurate filing systems. Regular use of technology for meetings and communication to include email, conference calls, web-based meetings and webinars. PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger motions; and handle or touch objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. This position will require frequent computer usage. The incumbent of this position works in an air-conditioned, office environment. The incumbent will also be exposed to outdoor weather conditions when traveling on company business. The noise level in the work environment is usually moderate. TRAVEL: Ability to travel on day trips as required, but will be infrequent. Rarely, would overnight travel be required. LSS is an Equal Opportunity/Affirmative Action Employer.

SALARY RANGE $26.19 - $36.37 WORK ASSIGNMENT DETAILS Join the Department of Public Work's Administrative Team as its Departmental Executive Assistant. This integral position provides administrative support and assistance in daily office management services for the Public Works Director, the Business Manager (direct supervisor), and the Department's upper-level management team. This position assists the Director and division managers in project coordination and preparing various forms of internal and external communication pieces to be delivered in a variety of ways. The ideal candidate will: 1. Promote a positive, inclusive, growth-mindset work culture. 2. Enjoy fostering great working relationships with our management team, every level of our department staff and as a liaison between Public Works and many other departments. 3. Thrive on the variety of work that we do to serve our internal and external customers in all Public Works Divisions. 4. Assist the Director in department-wide projects and initiatives. 5. Assist the Director and manager in coordinating agendas and content and set up preparations for group presentations and meetings such as All-Department Staff meeting, Municipal Public Works Forum, etc. 6. Initiate problem solving and solution implementations. 7. Create, review, and edit various styles of internal and external communication and content as needed by the Director, department, and/or individual divisions. For example: Public-facing web content and road project updates. Informational summaries with visuals. Presentations for internal and external use including county board supervisors. Social Media. Agendas. Strategic plan and supporting documentation. Work Hours/Schedule: Monday through Friday; 8 am to 4:30 pm This position is primarily located in the Waukesha County Administration Building, 515 W Moreland Blvd, Waukesha. Occasional meetings and work projects take place in off-site DPW locations such as Highway Operations and Waukesha County Airport. Candidate must be able to drive across town for meetings as needed. Mileage reimbursement is available. CLASSIFICATION SPECIFICATION To view the full classification specification for Departmental Executive Assistant click here. To view an Employee Benefit Summary for this non-exempt position, click here. Minimum Training & Experience Requirements 1. High School Diploma or GED. 2. Four years work experience providing administrative support, one year of which was at an Administrative Specialist level. 3. Two years of recognized post high school training in business, administrative professional or closely related field may substitute for two years of the work experience requirement. Waukesha County provides a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan. Amongst many other benefits, employees are recognized and valued through a pay for performance system. Successful candidates will be eligible for performance-based merit increases and non-base performance awards. Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic. About Us: Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?" Location: Located in the City of Waukesha, our campus offers an on-site café and fitness center, free parking, and easy access to interstate highway systems. Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs. EEO: Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities. It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County. For further information visit: ****************************** The County does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States on a full-time basis.

Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team! Zantech is looking for a talented Executive Assistant to contribute to the success of our upcoming Program Management Support project for an Onsite role based out of Milwaukee, Wisconsin. The Executive Assistant will play a crucial role in providing Program and Administrative assistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Great Lakes Region in the states of Illinois, Michigan, Ohio, Indiana, Minnesota, and Wisconsin. The Executive Assistant will provide high-level administrative, logistical, and organizational support while helping to streamline processes. Responsibilities include, but will not be limited to: Provide executive and administrative support to regional director and leadership. Manage calendars, schedule meetings and conference calls, prepare agendas, and take meeting minutes. Compose, proofread, and enter data into databases, spreadsheets, and correspondence templates. Prepare and edit executive correspondence, reports, charts, and presentations. Coordinate travel, including critical-incident and emergency-related travel. Track deadlines and consolidate responses for tasking and suspense items. Serve as IT/Helpdesk liaison for ticket submission and follow-up. Collect and disseminate Government-Owned Vehicle mileage and maintenance reports. Assist with HR actions, FOIA tracking, timekeeping, and office supply management. Maintain digital and physical filing systems, distribute mail, and support daily office operations. Required Experience or Knowledge of the following technologies/functions: Bachelor's degree + 5 years admin experience OR HS diploma + 8 years' experience. Proficient with Microsoft Office Suite, experience with Teams, Visio, WebTA, IT Helpdesk or LEIMS is a plus. Strong written and verbal communication skills with attention to detail and proofreading abilities. English Language - Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Ability to meet planned and unplanned deadlines in a timely manner. Individuals shall meet a minimum of Business Casual in accordance with dress standards. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Preferred Experience or Knowledge of the following technologies/functions: Resourcefulness and ability to function in a fast-paced environment. Professionalism and the ability to interact effectively with others. Required Education/Certifications: High School Diploma (or equivalent) REQUIRED Associates in related field preferred. Required Security Clearance: US Citizenship and the ability to obtain and maintain an active Public Trust or higher clearance, per contract requirements. “Outstanding Performance…Always!” Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment. Come join our team!

About Foxconn Established in Taiwan in 1974, Hon Hai Technology Group (Foxconn) is the world's largest electronics manufacturer. Foxconn is also the leading technology solution provider and it continuously leverages its expertise in software and hardware to integrate its unique manufacturing systems with emerging technologies. By capitalizing on its expertise in Cloud Computing, Mobile Devices, IoT, Big Data, AI, Smart Networks, and Robotics / Automation, the Group has expanded not only its capabilities into the development of electric vehicles, digital health and robotics, but also three key technologies -AI, semiconductors and new-generation communications technology - which are key to driving its long-term growth strategy and the four core product pillars: Consumer Products, Enterprise Products, Computing Products and Components and Others. Foxconn provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Foxconn complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training. The Executive Assistant plays a pivotal role in providing results-driven support to executives by focusing on clerical work, budget management, and administrative tasks related to communications and government relations. This executive assistant has experience working with a board of directors, and will be integral in supporting the corporate secretary by proposing policies, procedures, and SOPs for board management. Education and Experience: 1. Successful completion of high school or equivalent, with potential additional specialized training or a college degree. 2. Experience requirements ranging from up to 3 months to over 7 years in a similar role. Key Responsibilities: 1. Meeting Coordination: Organize and schedule meetings, appointments, and events for executives. 2. Document Management: Maintain and organize important documents, files, and records. 3. Board Support: Assist in preparing materials for board meetings and ensuring compliance with regulations. 4. Regulatory Compliance: Stay informed about relevant regulations and assist in ensuring organizational compliance. 5. Communications Support: Aid in drafting, proofreading, and distributing internal and external communications. 6. Event Coordination: Assist in planning and executing events, including logistics and coordination. 7. Policy Creation: Support in the creation and maintenance of organizational policies and procedures. 8. Other Delegated Responsibilities: Undertake additional tasks as assigned by the executive. Required Skills and Competencies: 1. Proficiency in using various technologies such as computers, printers, Microsoft Office Suite, Document Management Systems, Collaboration Tools, etc. 2. Strong email management skills and ability to conduct research effectively. 3. Familiarity with virtual meeting platforms and ability to coordinate virtual meetings. 4. Excellent organizational and time-management skills. 5. Strong communication and interpersonal abilities.