Executive assistant jobs in Miramar, FL - 554 jobs

We're currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Objectives of this role Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld Responsibilities Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site

Executive and Personal Assistant for MaxTheMeatGuy This is not a traditional assistant role. We're hiring a highly trusted right-hand person to support both the MaxTheMeatGuy team and the logistics that make the work possible. This role blends content operations, coordination, errands, and personal support. No two days will be the same and there will be a large variety of responsibilities we will lean on you for which are listed out below (but not limited to the below). We need someone who is tech savvy, responsible, loves to work hard, stays calm in stressful situations and is ready for anything. Brand & Work Support • Posting and scheduling content • Sorting, organizing, and sending footage to editors • Planning videos and tracking shoot needs • Sourcing ingredients and props (sometimes last-minute) • Communicating with editors, designers, contractors, and collaborators • Assisting with travel logistics • Acting as a point of contact for the team • Setting up sets, cameras and prepping the studio for filming days • Drafting scripts for videos • Staying on top of deadlines for branded content Personal Support • Checking on cats • Meeting cleaners or service providers • Running errands (sometimes far away) • Helping with gifting • Handling small but critical tasks that free up filming time Qualifications • Extremely reliable and detail-oriented • Proactive and adaptable • Organized but flexible • Comfortable driving and running errands • Tech-capable with files, messages, and posting • Calm, discreet, and professional This Role is Not for Someone Who • Needs a fixed daily schedule or 9-5 • Is uncomfortable with last-minute tasks or changes • Only wants creative work and not logistics or errands • Is looking for a purely remote role Pay & Structure • Competitive pay based on experience • Hybrid role (remote + in-person support required) • Full-time commitment with support needed on the weekends • Must live in Miami and have a car How to Apply Please apply here or send your resume to ********************** along with a short introduction explaining why this role excites you and your relevant experience.

JRN #2362 We are looking for an Executive & Personal Assistant to act as a highly trusted extension of the CEO, providing comprehensive support across a fast-moving, high-growth organization while also overseeing the day-to-day coordination of her professional and personal affairs. This role calls for exceptional organizational skill, discretion, forward-thinking, and the ability to work autonomously with strong judgment. The ideal candidate is a polished communicator with a flexible, responsive, and proactive approach, well-suited to supporting a dynamic executive. OPEN TO CANDIDATES INTERESTED IN RELOCATING TO MIAMI. Key Responsibilities Oversee and maintain the CEO's calendar, managing both business and personal commitments. Proactively structure and manage daily and weekly schedules for the CEO and family. Coordinate all executive travel in close partnership with the travel team, including domestic and international flights, accommodations, ground transportation, and end-to-end logistics. Ensure the CEO is fully prepared for meetings by compiling, organizing, and summarizing relevant materials, presentations, and key information. Support daily office operations by organizing the CEO's workspace, preparing meeting spaces. Prepare, submit, and track expense reports. Act as a central point of communication between business and personal contacts. Run ad hoc errands as needed and manage office and supply inventory for both the CEO's home office and company offices. Serve as a strategic gatekeeper and trusted thought partner to the CEO by anticipating needs, identifying conflicts or pressure points, and proactively recommending solutions to protect time, focus, and energy. Oversee personal and professional gifting, important dates, and key touchpoints (birthdays, holidays, thank-yous, and special occasions). Qualifications 8-10+ years of relevant experience supporting senior-level executives in high-paced, complex environments Bachelor's degree required Strong “no task too big or too small” mentality with a positive, solutions-oriented attitude Advanced proficiency in Microsoft and Google Suites, iCloud/iCal (Slack and Asana a plus) Exceptional ability to anticipate needs and plan several steps ahead Polished communication skills, sound decision-making, and consistent professionalism Proven discretion and ability to manage confidential and sensitive information Highly adaptable, with the ability to think creatively and propose solutions as priorities evolve Extremely organized and detail-driven Location: on-site daily in Miami, Fl. Salary: up to $160k DOE, BENEFITS, PTO, ETC. RELOCATION ASSISTANCE PROVIDED FOR CANDIDATES RELOCATING TO MIAMI.

Eastdil Secured is the global real estate investment bank that uniquely combines commercial real estate and capital markets expertise. We provide truly independent advice with the mission to drive value for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people who are seamlessly connected across all levels and geographies, merging experience, expertise, and resources to deliver the best strategies from around the globe. With a focus on serving our clients, we thrive on collaboration to execute the world's most dynamic transactions. At Eastdil Secured, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company. This position is a full-time, in-person, role in our Miami, FL office. An Executive Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple transaction professionals as well as back-up support to the broader team and office. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required. Essential Functions Provide administrative support to transaction professionals with complex needs, including travel, itineraries and agendas and meeting calendars Works closely with transaction professionals to keep them well informed of upcoming commitments and responsibilities, following up appropriately Acts as a “barometer”: having a sense for the issues taking place in the environment and keeping the team updated as needed Plan, coordinate, and ensure meetings are scheduled, rescheduled, or prioritized based on business needs Own “Gateway” role: communicating with broader team constantly to increase efficiency. Establish and implement team scheduling best practices by leveraging ES software and applications Completes a broad variety of administrative tasks in addition to managing time and travel, including tracking expenses, completing & submitting expense reports within required deadlines, composing, and preparing correspondence, processing charitable contribution requests, and managing client gifts and entertainment, in accordance with gift and entertainment policies and procedures Assist in editing, formatting, and printing presentations and documents using Power Point, Word, Excel and PDF Completes personal requests as needed (personal travel, errands, etc.) Successfully completes all aspects of deliverables with a proactive, hands-on, solutions-oriented approach Provide occasional back-up support to other Executive Assistants, including supporting the transaction process, and collaborate with support teams across multiple offices Office Management Support Facilities Manager (off-site) and work with Admin Services to ensure that Miami, FL office is operating smoothly Conduct inventory assessment and complete weekly office supply and snack orders Maintain basic office equipment, resolving office-related malfunctions and responding to requests or issues Assist with food orders, luncheon planning, and planning of other business-related meetings and events as requested Manage logistics for in-office new hire onboarding (set up desks, phones, computers, etc.) Deal Administration Provide executive deal administrative support as needed to transaction professionals and deal team Support transaction and deal team by managing and organizing internal database, assisting with deal marketing process, ensuring timely distribution of marketing materials, performing data reporting using Eastdil Secured proprietary applications, and coordinating with internal and external counsel as needed Proactively manage end-to-end deal administration process, including coordinating closing dinners, arranging event related items such promotional materials, wine distribution, etc. Event Management Help with planning and execution process for small local events on behalf of the team and supporting other events as needed (closing dinners, small happy hours, golf outings, etc.) Track key milestones, including budget, attendee management, risk management, as well as venue, transportation, and accommodation confirmation Proactively submit Gift & Entertainment approvals according to policy Act as onsite coordinator day-of to ensure seamless event delivery Some travel may be required Education and Qualifications Bachelor's Degree, preferred 5+ years of experience in a corporate environment working with senior-level executives Bilingual (Spanish) strongly preferred Experience, Skills and Competencies Required Very strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Strong interpersonal skills and the ability to build relationships across the broader team and the firm Expert level written and verbal communication skills Demonstrated proactive approaches to problem-solving with strong decision-making capability Emotional maturity Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to exercise discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment Forward looking thinker, who actively seeks opportunities and proposes solutions Experience coordinating complex calendars & managing expenses for multiple team members Tech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom. Apple device required for remote connectivity Concur expense management and travel booking experience a plus Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Eastdil Secured will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on, for example, F-1 or other student visa status. In addition, not only must candidates be able to work in the United States without sponsorship when hired, they must maintain the ability to work in the U.S. without sponsorship throughout their employment.

Executive Operations Manager (CEO Support) Art of Tea is a leading wellness tea brand rooted in craftsmanship, ritual, and intentional living. We are seeking a highly capable, proactive Executive Operations Manager to serve as a trusted partner to our CEO as the company continues to scale nationally and expand operations in Florida. This is a high-trust, high-impact role for someone who thrives in a fast-paced environment, thinks several steps ahead, and takes pride in creating clarity, momentum, and leverage for leadership. About the Role This role goes beyond traditional executive assistance. You will act as an extension of the CEO-anticipating needs, protecting time and focus, and ensuring key initiatives move forward without friction or bottlenecks. The ideal candidate is deeply organized, calm under pressure, discreet, and energized by bringing structure to complexity. You are comfortable operating across business and personal priorities and are excited to use modern tools (including AI) to work smarter and more efficiently. This role is hybrid, with in-person presence in Boca Raton expected several days per week and as needed for meetings, events, and projects. Key Responsibilities Executive & Strategic Support Serve as a trusted thought partner to the CEO, anticipating needs, flagging risks, and proactively solving problems Prepare weekly agendas, track priorities, and ensure consistent follow-through on action items Support business scaling initiatives through research, analysis, and coordination Calendar & Time Management Own and manage the CEO's calendar with a high level of discretion and judgment Anticipate overload, travel logistics, and time-zone complexity before issues arise Protect focus time and ensure meetings are purposeful, prepared, and confirmed Inbox & Information Flow Triage the CEO's inbox multiple times per day Escalate critical items and filter non-essential communications Provide concise summaries of key open items 2-3x per week Cross-Functional & Relationship Support Act as a liaison between the CEO, executive team, and external partners Support client-facing needs, internal coordination, and relationship management Assist with employee appreciation initiatives and internal communications Project & Operations Support Provide project management support for launches, marketing initiatives, leadership meetings, and office expansion Coordinate with local vendors, municipalities, and service providers as needed Support light accounting and operational tasks (payments, reporting, compliance follow-ups) AI & Systems Enablement Use tools like ChatGPT and other AI platforms to streamline workflows, summarize information, draft communications, and improve efficiency Continuously look for ways to reduce friction and improve systems across the CEO's workflow What Success Looks Like (First 6-12 Months) The CEO's calendar runs smoothly with minimal intervention The inbox is triaged daily with clear prioritization and concise summaries Action items are consistently tracked, delegated, and closed Key initiatives (office expansion, launches, events) move forward without bottlenecks The CEO gains 10-15 hours per week of reclaimed time to focus on strategic priorities Qualifications Proven experience as an Executive Assistant, Executive Operations Manager, or similar senior support role Strong organizational and project management skills (Asana, Excel, or similar tools) Excellent written and verbal communication skills High level of discretion, dependability, and trustworthiness Comfortable managing multiple priorities in a dynamic environment Proficiency with digital tools, social platforms, and modern productivity systems Based in or near Boca Raton, FL, with reliable transportation Ability to travel occasionally as needed Passion for wellness and mission-driven work strongly preferred Why Join Art of Tea Work directly with the CEO of a respected, growing wellness brand Play a meaningful role in shaping how the company scales Flexible, hybrid work environment with room for growth Competitive compensation package If you are energized by ownership, clarity, and creating leverage and want to make a meaningful impact inside a purpose-driven company we'd love to hear from you.

Global company in Luxury Beauty with multinational operations is looking for an Executive Assistant for its Regional Office based in Miami. Successful candidate will serve as the right hand to the Regional General Manager, providing high-level administrative and organizational support. Ideal profile is proactive, detail-oriented, and discreet, with strong communication skills and the ability to manage multiple priorities in a fast-paced, international environment. We value passionate and collaborative spirit to join our growing team and offer excellent benefits along with a professional and dynamic working atmosphere. If you believe that this position is for you, please send us your resume for immediate consideration. Each application will be carefully reviewed and be treated with the upmost confidentiality. This is a very nice opportunity to join a successful dynamic organization that believes in developing people and offers personal and professional growth paths, locally and at the regional level. Responsibilities: · Manage & prioritize Director's calendar, appointments, travel arrangements, & correspondence. · Act as the primary point of contact between Managing Director and internal/external stakeholders. · Coordinate meetings, prepare agendas, and ensure all materials and logistics are in place. · Draft, review, and manage confidential communications and presentations. · Handle travel planning and itineraries, including coordination across time zones. · Track deadlines, key initiatives, and follow-ups to ensure timely execution. · Support with expense reports, purchase orders, and administrative processes. · Liaise with cross-functional teams (Finance, HR, Marketing, Operations, and Global HQ) to ensure seamless communication and alignment. · Manage sensitive information with professionalism and confidentiality. Qualifications & Skills · Bachelor's degree in Business Administration, Communications, or a related field preferred. · Minimum 5 years of experience as an Executive Assistant or similar role supporting senior leadership. · Proven organizational and multitasking skills in fast-paced environments. · Exceptional written and verbal communication skills. · Positive attitude, strong attention to detail, discretion, and professionalism. · Comfortable working independently while maintaining alignment with senior leadership. · Able to anticipate needs and think one step ahead. · Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word). · Experience with SAP, Concur, or similar systems is a plus. · Fluent in English; Spanish or Italian is an advantage. · Prior experience in beauty, luxury, or consumer goods strongly preferred.

Founded in 1950, Club Med pioneered the all-inclusive vacation concept and has become the global leader in its market. The company embodies an upscale, friendly, and multicultural spirit, operating 70 resorts in some of the most beautiful locations worldwide, as well as a cruise ship and luxury villas and chalets. Club Med is synonymous with dreams and happiness, offering a unique, family-friendly, and upscale all-inclusive experience. Office Manager and CEO & VP Administrative Assistant Reporting Structure The Office Manager and CEO & VP Administrative Assistant reports directly to the CEO and is based in Miami. Key Missions and Responsibilities CEO & VP Administrative Assistant Coordinate all travel arrangements for the CEO and executive team. Maintain and update the CEO's calendar, including travel, vacations, and team schedules. Enter expenses into the system promptly for payroll purposes for the Executive Committee Team. Schedule meetings as required. Prepare internal and external communications, such as memos, emails, presentations, and reports. Act as the primary point of contact among executives, employees, clients, and external partners. Process expenses through MSH. Office Manager Oversee and support all administrative functions in the office to ensure smooth operations. Manage office supplies inventory and place orders when necessary. Coordinate the assignment of captains for Fire/Evacuation plans in the building. Greet visitors and handle incoming and outgoing mail, including FedEx packages. Ensure the postage machine is operational and coordinates with accounting Assist with office layout planning, office moves and managing IT infrastructure. Manage the office budget. Identify and implement opportunities for process and office management improvements. Offer additional administrative support as needed, including scheduling group meetings, maintaining calendars, conducting research, and preparing reports. Requirements Proven experience as an Executive Administrative Assistant supporting C-level executives. Excellent proficiency in MS Office applications. Superior organizational and time management skills. Familiarity with office gadgets and applications, such as e-calendars and copy machines. Exceptional verbal and written communication skills. Discretion and confidentiality in handling sensitive information. High School diploma required; PA diploma or certification is a plus.

The Flacks Group of companies is seeking and executive assistant to support its executive team in it newly planned head office in Coral Gables, Florida Founded in 1983, The Flacks Group of companies operates a portfolio with $4 billion in assets. The company specializes in acquiring and revitalizing distressed businesses in the manufacturing, industrial, processing, and engineering sectors, with revenues between $50 million and $2 billion and distressed real estate. The objective is to build and hold long-term, and create value through strategic acquisitions and management initiatives. The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members, reporting directly to the CEO. The Executive Assistant will provide support to the management team, including the Chairmen, CEO, CFO and CIO. The Executive Assistant also serves as a liaison to the CEOs and management teams of the portfolio companies; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Key Responsibilities: Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Arrange travel and accommodations for executives. Prepare expense reports. Ability to function well in a high-paced environment; performs additional duties as assigned by executives. Manage the Executive's contacts. Assist in preparing and managing presentations and decks. Prepare and manage financial reports. Skills Required: Bachelor's degree required 5+ years of related experience required in working in an executive assistant role supporting C-Level executives. Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Ability to communicate effectively and professionally Salary: $60k-$70k based on experience plus benefits

About The Role: A highly desirable international design studio is seeking a friendly, organized, and reliable Part-Time Administrative Assistant to support their Miami office 3 days/week. This role is ideal for someone who enjoys being helpful, has a positive attitude, and is looking for a steady, part-time position within a creative environment. This role will provide light front-of-house and general studio support and will act as the first point of contact for guests and clients when needed. This position will still assist with day-to-day office needs and basic administrative support for the team. Responsibilities will include coordinating meetings, ordering supplies, helping with simple logistics, and supporting the team as needed. This is a great opportunity for a capable admin who is a quick learner and enjoys contributing to a warm, collaborative workplace. Key Responsibilities: Welcome visitors and assist with any light front-of-house needs. Help maintain studio organization, kitchen, and shared spaces Assist with setting up meetings, calls, and occasional presentations Provide general administrative support to the studio team Help with ordering supplies and basic inventory tracking Support onboarding needs and occasional studio initiatives Coordinate with vendors or IT support as needed Assist with ad-hoc tasks to help keep the office running smoothly Key Skills/Requirements: Prior experience in an administrative, office support, or coordinator role Organized, dependable, and comfortable managing light multitasking Friendly, professional, and approachable with a positive attitude Quick learner who is happy to pitch in where needed Proficient in Microsoft Office and Outlook Team-oriented and comfortable in a lower-volume, flexible office environment To apply for this position please click on the apply button to attach your resume (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.

We are currently seeking an experienced Administrative Assistant to join our Team in Ft. Lauderdale. If you're ready to work alongside an incredibly fun and passionate team, this is a great opportunity for you! We are looking for a team member who is: Is a proactive thinker Takes a proactive approach to managing day to day functional activities Enthusiastic to successfully collaborate with team members and contribute solutions to challenges with a positive attitude Do you have? A bachelor's degree in Business Administration or a related field A year office of experience in a similar role Excellent written and communications skills with a strong attention to detail Knowledge of Microsoft (preferred) Experience in travel arrangements (preferred) Experience with expense reports (preferred) Job responsibilities will include: Reception and front desk responsibilities Office operations including but not limited to: Mail coordination, collection and distribution; Common space upkeep, and supply inventory and replenishment; Maintain and schedule us of office conference rooms and onsite guesthouse Create and update expense reports while verifying relevant support documents Handle communication with employee, clients and vendors via phone, email and in-person with a positive and professional approach Assist with coordination of firm events, meetings, and celebrations Assist with coordination and tracking of internal trainings and meeting sessions Assist with scheduling candidate interviews and coordination with hiring teams At EDSA, we are creative thinkers, enthusiastic collaborators and passionate about design. We spend our days designing the most amazing places and we have a fun time doing it. Are you ready to join our talented team? We're looking for dedicated, innovative professionals who are passionate about working for a firm that is shaping the future through planning, landscape architecture and urban design. We care deeply about our team members, both in and outside of the office. That's why we provide each of our employees with the following total rewards package: Competitive salaries Employee benefits paid for at 100% Biannual bonuses A gracious wellness stipend Firmwide cultural celebrations Financial wellness initiatives with a 401(k) And much more

Executive Assistant to the CEO (In\-Office) Work Arrangement: Full\-Time | In\-Office Start: Immediate ASC Global is a fast\-moving, global electronic components distributor operating since 1996. Our CEO runs at high speed, across multiple priorities, and we're looking for a sharp, proactive Executive Assistant who can keep up \- and ideally stay one step ahead. This is not a passive support role. This is for someone who sees a problem, proposes a solution, and executes without needing to be chased. What You'll Be Doing Act as the CEO's right hand in day\-to\-day operations Anticipate needs, flag issues early, and propose practical solutions Handle scheduling, coordination, follow\-ups, and ad\-hoc tasks Support office operations and assist with logistics as needed Occasionally lift and move boxes or equipment (this is an active office) Communicate confidently with internal teams and external contacts Thrive in a busy, high\-pressure, constantly changing environment What We're Looking For Excellent attitude and strong work ethic Highly available, responsive, and reliable Strong interpersonal and communication skills Naturally proactive-you don't wait to be told Comfortable with physical tasks when required Able to stay calm, organized, and effective under pressure Located in or able to commute to Tamarac, Florida Nice to Have Bachelor's degree Prior experience supporting senior leadership Exposure to fast\-paced office or operations environments What We Offer Competitive salary (based on experience) Standard benefits package Direct exposure to executive decision\-making A role with real responsibility and trust Long\-term growth potential for the right person If you're someone who enjoys being in the center of action, solving problems in real time, and keeping a busy operation running smoothly \- this role will suit you perfectly. Apply now. We move fast. Requirements What We're Looking For Excellent attitude and strong work ethic Highly available, responsive, and reliable Strong interpersonal and communication skills Naturally proactive-you don't wait to be told Comfortable with physical tasks when required Able to stay calm, organized, and effective under pressure Located in or able to commute to Tamarac, Florida Nice to Have Bachelor's degree Prior experience supporting senior leadership Exposure to fast\-paced office or operations environments Benefits What We Offer Competitive salary (based on experience) Standard benefits package Direct exposure to executive decision\-making A role with real responsibility and trust Long\-term growth potential for the right person "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"700853235","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Administration"},{"field Label":"City","uitype":1,"value":"Fort Lauderdale"},{"field Label":"State\/Province","uitype":1,"value":"Florida"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"33301"}],"header Name":"Executive Assistant to the CEO","widget Id":"**********00072311","awli IntegId":"urn:li:organization:3758984","is JobBoard":"false","user Id":"**********00277007","attach Arr":[],"awli ApiKey":"86bseova2sjhdz","custom Template":"3","awli HashKey":"843d3ec372bd0e4ac3dadc3a90ab3ac6e9ea4a32ffbafbbe97d41d89dd7ca97514ad4fb0b228e98f08217b394dc0de4530e377b**********af63f29c07ff540","is CandidateLoginEnabled":true,"job Id":"**********07882021","FontSize":"12","google IndexUrl":"https:\/\/asctoday.zohorecruit.com\/recruit\/ViewJob.na?digest=961Gs49l.p5.5KVV2e40i7s523jOlOp694@ALGYW1gw\-&embedsource=Google","location":"Fort Lauderdale","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"nkfxpa8129a34a90a4fa5ad270c92b890422a"}

Job Description REQUIRED PROFILE • Minimum 10 years experience as Executive Assistant / Operations Manager / Senior Office Manager • Proven ability to multitask across multiple departments • Experience in hospitality, retail, real estate, or corporate operations preferred • Strong organizational, reporting, and follow-up skills • Excellent English (Spanish is a strong advantage) • Highly disciplined, trustworthy, proactive, and detail-oriented • Used to working directly with owners / chairmen / CEOs SALARY & PACKAGE $80,000 Plus (based on experience) • Growth potential • Long-term stability • High-trust executive role Powered by JazzHR bJmLkS9I68

Job Description We are seeking a highly organized, professional, and discreet Executive Administrative Assistant to directly support our Chief Executive Officer (CEO), who is based out of our Miami headquarters. This is a vital, high-visibility role for someone who is proactive, manages logistics flawlessly, and can serve as a polished gatekeeper and operational hub for the executive office, often interacting with clients and staff who communicate in both English and Spanish. Key Responsibilities Executive Support & Coordination: Manage the CEO's dynamic calendar, scheduling meetings, internal check-ins, site visits, and operational reviews across Florida service areas. Logistics & Travel Management: Coordinate all business logistics, including booking detailed travel arrangements (flights, hotels, ground transport) often required for rapid response to client or franchise locations. Communication & Liaison: Act as the primary point of contact for the CEO, screening and prioritizing incoming calls, emails, and correspondence from clients, executive staff, franchisees, and vendors in both English and Spanish. Draft, proofread, and prepare professional correspondence, proposals, and internal memos. Operational Meeting Preparation: Prepare agendas, compile operational reports, and organize briefing materials for weekly executive meetings, internal team huddles, and external client or investor presentations. Office Management: Handle the CEO's administrative duties, including expense reporting, invoice processing, managing office supply inventory, and coordinating occasional internal events. Discretion & Confidentiality: Handle sensitive business information, including client contracts, franchise details, personnel matters, and internal financial data, with the highest level of professionalism and confidentiality. Nation Security, LLC is an Equal Opportunity Employer Requirements Experience: 3+ years of administrative support experience, with at least 1-2 years directly supporting a C-level executive (CEO, President, or COO), ideally within the security services, logistics, or related service industries. Language Requirement: Must be professionally fluent (written and verbal) in both English and Spanish to effectively communicate with stakeholders, clients, and employees. Location/Availability: Must be able to work full-time in the Miami, FL office. Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with CRM or project management software is a plus. Organizational Skills: Exceptional organizational, time management, and problem-solving abilities, capable of thriving in a fast-paced, sometimes unpredictable, operational environment. Attributes: Resourceful, detail-oriented, self-starter who anticipates needs and handles pressure with grace.

Role- Purchase Executive Salary- 4.5 lpa to 6 lpa Disability- Locomotor disability, Vision impaired (50%), Hard of hearing (50%) Experience- Essential Excel expertise Basic commercial knowledge Desired Previous purchase experience SAP/ERP exposure Functional Competencies Basic commercial knowledge Conversant with Excel, Word, SAP Behavioral Competencies Communication skills (written and verbal) for coordination with internal and external stakeholders Time management skills Additional Requirements Document Details Written By Date 05/April/2021 Validated By Date Approved By Date Roles & Responsibilities PR to PO or any manual POs. Also, ensure timely release of manual POs from releasing authority (ZPR50).  Ensure commitments from vendors on on-time deliveries once POs are raised or any deviations to the supplies to be escalated  Ensure and maintain on-time Price Change (PIR) and Purchase related planning master data (PM Ordering System) as per stated guidelines in Asian Paints Quality Systems (APQS)  Ensure vendor's portal or boardwalk usage compliance and co-ordination with IT if any issue  Support Manager-Purchase for the quarterly Packing Material costing work by preparing/updating base files. Also, prepare MIS whenever sought by function  Servicing the consumption plans and also ensuring maintaining exact pre-determined inventory levels. Review plan coverages regularly and escalate issues pro-actively  Quality rejection handling and CAPA closures in SAP as guided by Manager  Maintain system hygiene by updating the correct master data like vendor master, , valid open POs in the system  On-time generation of monthly reports such as Vendor Performance Also, ensure the correctness of the reports.  Co-ordinate with suppliers, shared services (SSC), taxation for payment, Finance, waybill related issues, detention related issues. Ensure prompt response to the stakeholders on queries sought by stakeholders.  Ensure on-time actions on quarterly slow-moving report, dead-reg & dead-mat. Also, on-time disposal of rejected stock with help of manager, plant and vendor.  Ensure 100% compliance to the purchase related APQS processes in terms of following activities as stated in process and ensure data capture in QRs as per APQS. If any issue in understanding or scope for improvement to be discussed with Manager.  Ensure timely raising of debit /credit notes to the vendor based on the quality rejections or any other issue highlighted by the plants / vendors etc.  Actively participate and complete assigned projects. Qualifications Essential Graduate Desired Commercial graduate Additional Information All your information will be kept confidential according to EEO guidelines.

About Us SharkNinja is a global product design and technology company, with a diversified portfolio of 5-star rated lifestyle solutions that positively impact people's lives in homes around the world. Powered by two trusted, global brands, Shark and Ninja, the company has a proven track record of bringing disruptive innovation to market, and developing one consumer product after another has allowed SharkNinja to enter multiple product categories, driving significant growth and market share gains. Headquartered in Needham, Massachusetts with more than 3,600+ associates, the company's products are sold at key retailers, online and offline, and through distributors around the world. At SharkNinja, our success is fueled by extraordinary talent and unstoppable drive. As the Senior Executive Assistant to the CEO, you'll operate at the heart of a fast-moving, global organization - enabling focus, driving execution, and helping our CEO and leadership team deliver transformational impact. This role is far more than managing calendars and logistics. It's about anticipating needs, connecting people, solving problems before they surface, and creating the conditions for the CEO to lead with clarity and speed. You'll serve as an extension of the CEO's office - a trusted business partner, culture ambassador, and critical link between leadership and the broader organization.What You'll Do Be a strategic partner. Anticipate the CEO's needs, manage competing priorities, and ensure time and attention are focused on the most critical business initiatives. Own the rhythm of the office. Lead the planning, coordination, and execution of daily, weekly, and quarterly routines - from leadership team meetings to board prep, global town halls, and business reviews. Drive clarity and execution. Track priorities, decisions, and follow-ups to ensure commitments move seamlessly from discussion to action. Master complex scheduling. Manage a fast-changing, global calendar with precision - balancing multiple time zones, business demands, and high-level internal and external engagements. Plan and manage travel. Coordinate complex domestic and international itineraries with attention to detail, discretion, and efficiency, including last-minute changes. Communicate with influence. Draft, edit, and refine communications, presentations, and correspondence that reflect the CEO's voice and SharkNinja's culture. Collaborate across the business. Partner closely with the Executive Leadership Team, Senior Executive Assistant, and cross-functional leaders to align priorities and maintain organizational flow. Represent the CEO's office. Serve as the first point of contact for key stakeholders, handling all interactions with professionalism, confidentiality, and sound judgment. Support high-stakes events. Lead logistics and coordination for executive offsites, investor sessions, and external partnerships that elevate SharkNinja's brand and leadership presence. What You'll Bring Experience: Minimum of 5 years of experience supporting a CEO in a dynamic, fast-paced, global organization. Judgment & discretion: Proven ability to handle highly confidential information with professionalism, poise, and trust. Organization & precision: Exceptional ability to manage multiple priorities while maintaining attention to detail and quality. Communication: Excellent written and verbal communication skills with the ability to craft clear, compelling, and concise messages. Agility: Adaptable and comfortable operating in a fast-changing, entrepreneurial environment where priorities shift quickly. Tech fluency: Advanced knowledge of Microsoft Office (Outlook, Word, PowerPoint, Excel, Teams) and collaboration tools. Global perspective: Experience working across time zones and cultures, supporting international teams and travel. Mindset: Proactive, resourceful, and energized by challenge - a true “no job too big, no detail too small” mentality. Culture fit: Passion for SharkNinja's pace, boldness, and Outrageously Extraordinary mindset. Language: Bi-lingual in English and Spanish. Salary:$175,000 Our CultureAt SharkNinja, we don't just raise the bar-we push past it every single day. Our Outrageously Extraordinary mindset drives us to tackle the impossible, push boundaries, and deliver results that others only dream of. If you thrive on breaking out of your swim lane, you'll be right at home. What We OfferWe offer competitive health insurance, retirement plans, paid time off, employee stock purchase options, wellness programs, SharkNinja product discounts, and more. We empower your personal and professional growth with high impact Learning Programs featuring bold voices redefining what's possible. When you join, you're not just part of a company-you're part of an outrageously extraordinary community. Together, we won't just launch products-we'll disrupt entire markets. At SharkNinja, Diversity, Equity, and Inclusion are vital to our global success. Valuing each unique voice and blending all of our diverse skills strengthens SharkNinja's innovation every day. We support ALL associates in bringing their authentic selves to work, making an impact, and having the opportunity for career acceleration. With help from our leadership, associates, and our community, we aim to have equity be a key component of the SharkNinja DNA. Learn more about us: Life At SharkNinja

Who we are: At Vireo Health, we're not just another cannabis company-we're a movement. Founded by physicians and driven by innovation, we blend science, technology, and passion to create top-tier cannabis products and experiences. Our team of 500+ bold creators and trailblazers are shaping the future of the industry, and we want you to be part of it. We take pride in being one of the most diverse and inclusive workplaces in cannabis, fostering a culture where everyone belongs. Through employee engagement, community events, and non-profit partnerships, we're building more than a business-we're building a community. As we rapidly expand nationwide, we're looking for talented, driven, and passionate people to join us. If you're ready to turn your passion into a career, let's grow the future together. What we're looking for: We are seeking a high-performing Executive Assistant to the CEO with experience supporting senior leaders in banking, private equity, investment management, or similarly fast-paced, high-stakes environments. This individual will serve as a trusted partner to the CEO, ensuring the CEO's time, priorities, communications, travel, and daily operations are executed with precision, discretion, and professionalism. The ideal candidate is proactive, polished, organized to the extreme, and operates with a “no task too big or too small” mindset. You are calm under pressure, anticipate needs before they arise, and thrive in an environment where speed, judgment, and confidentiality matter. This role is based in Miami, Florida, with flexibility for an exceptional candidate located elsewhere who can support frequent travel and maintain high responsiveness. What you'll do: Executive Support & Priority Management Serve as the CEO's primary administrative and operational partner, ensuring priorities are executed effectively and efficiently. Manage complex calendar scheduling across time zones, including investor meetings, board meetings, internal leadership sessions, and external engagements. Proactively balance short-term urgency with long-term goals; create structure and clarity in a dynamic environment. Draft and manage agendas, briefing documents, meeting prep packets, and follow-ups. Travel & Logistics (High Complexity) Plan and execute domestic and international travel with a high attention to detail (air, hotel, ground, itineraries, security considerations as needed). Build meticulous, CEO-ready itineraries and maintain real-time travel support (including last-minute changes). Coordinate event logistics including offsites, board meetings, investor events, dinners, and conferences. Communications & Executive Presence Draft, edit, and manage high-quality communication on behalf of the CEO: emails, meeting notes, follow-ups, and internal/external messaging. Represent the CEO with professionalism and discretion when interacting with investors, executives, business partners, and internal teams. Act as a gatekeeper for inbound requests and protect executive bandwidth. Confidentiality, Judgment & Operational Excellence Handle highly sensitive information including investor updates, strategic plans, compensation matters, personnel actions, and legal documentation. Maintain strict confidentiality and execute with exceptional judgment. Build strong internal relationships to ensure seamless coordination across teams. Project Management & Special Assignments Drive special projects for the CEO, including coordinating cross-functional efforts, tracking deadlines, and ensuring follow-through. Maintain organized systems for documents, contacts, and recurring business rhythms. Partner closely with senior leaders, finance, legal, and operations teams to keep strategic initiatives moving forward. What you've accomplished: Required 5+ years of Executive Assistant experience supporting a CEO, Managing Partner, or senior executive in a fast-paced, high-performance environment. Background in banking, private equity, investment management, consulting, or professional services strongly preferred. Proven ability to manage complex scheduling, shifting priorities, and high volumes of time-sensitive work. Exceptional attention to detail-accurate, thorough, and highly structured. Strong written communication skills with a professional, executive tone. High level of discretion, maturity, integrity, and judgment. Comfort with ambiguity and ability to execute independently. Preferred Experience supporting investor relations and/or board-level meeting rhythms. Experience coordinating executive offsites and high-profile events. Advanced proficiency with Microsoft Office / Google Workspace (Outlook/Google Calendar mastery required). Strong project management habits and systems thinking. Why Choose Vireo Life's too short to work somewhere that doesn't ignite your passion. The cannabis industry is fast-paced, innovative, and full of opportunity-where science meets creativity, and wellness meets culture. At Vireo Health, we're pioneering the future of cannabis with a team that's as dynamic as the industry itself. Here, you'll find a workplace that's collaborative, inclusive, and driven by HEART and purpose, where your work has a real impact on people's lives. Whether you're cultivating the highest-quality plants, crafting cutting-edge products, or shaping unforgettable customer experiences, you'll be part of something bigger. If you're looking for a career that's exciting, meaningful, and full of growth, let's build the future of cannabis together. ✅ A Growing Industry: Work at the leading tech company in the cannabis industry and help shape the future ✅ Passionate Culture: Join a team that truly cares about the plant, the people, and the purpose behind what we do ✅ Employee Perks: Enjoy competitive pay and benefits, paid time off and employee discounts ✅ Making an Impact: We're committed to education, sustainability, and giving back to the communities we serve. Salary to be discussed based on experience EEO Statement Vireo Health, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. *******************

About Us We are a dynamic organization with a diverse portfolio of ventures, ranging from high-growth business enterprises to impactful charitable foundations. Our CEO is a visionary leader engaged in multiple projects requiring strategic support, efficient execution, and creative collaboration. We are seeking an experienced Executive Assistant with a strong background in marketing to join our fast-paced, purpose-driven environment. Position Overview The Executive Assistant will serve as a trusted partner to the CEO, providing high-level administrative support and playing an active role in marketing and communications efforts across various projects. This is a unique opportunity for someone who is equally comfortable in a boardroom, managing logistics, or crafting compelling messages for both business and philanthropic audiences. Key Responsibilities Executive Support Manage calendar, meetings, travel, and correspondence Prepare reports, presentations, and agendas for internal and external meetings Serve as a liaison between the CEO and stakeholders across business and charitable networks Marketing & Communications Assist in developing and executing marketing strategies for business and nonprofit initiatives Coordinate social media, email campaigns, press releases, and promotional materials Manage vendor relationships with designers, agencies, and media contacts Project Management Track progress on initiatives and ensure deadlines and deliverables are met Support the CEO in launching and scaling campaigns, events, and partnerships Conduct market research and competitor analysis for new ventures Brand Representation Maintain a high level of professionalism and discretion when representing the CEO Attend events, networking functions, and public appearances as needed Qualifications 3+ years of experience as an Executive Assistant or similar role supporting C-level executives Strong background in marketing, communications, or brand strategy Excellent organizational and multitasking abilities High level of emotional intelligence, discretion, and professionalism Proficient in Microsoft Office & and marketing tools Exceptional verbal and written communication skills Passion for both business innovation and social impact Preferred Qualifications Experience in health care administration, nonprofit, startup, or entrepreneurial environments Experience in physician services is highly desirable. Ability to travel occasionally and work flexible hours Why Join Us Work alongside a visionary leader on exciting, high-impact projects Opportunity to shape both business ventures and philanthropic campaigns Collaborative, mission-driven culture Competitive salary and benefits package Opportunities for professional growth and development

Executive Assistant / Office Coordinator Compensation: $60,000-$70,000 Join a dynamic, high-growth real estate investment and development team that is reshaping city skylines and building some of the most exciting urban projects in South Florida. This is a fast-paced, entrepreneurial environment where every day brings new challenges, high-profile deals, and the opportunity to make a visible impact on the organization's success. If you thrive in a polished, professional, and forward-thinking setting, this is where your skills will shine. This is more than just an administrative position-it's your chance to become the right-hand to senior leadership, the hub of office operations, and the person who keeps the team running like a well-oiled machine. You'll be entrusted with critical tasks, from coordinating high-level meetings to managing complex schedules and overseeing office operations. If you love variety, enjoy being at the center of action, and want a role where your contributions are highly visible and valued, this is the opportunity you've been waiting for. Key Responsibilities Be the ultimate partner to senior executives, managing calendars, travel, and meetings with precision and flair Serve as the main point of contact for internal teams, clients, and partners, handling communications with professionalism and energy Own the daily operations of the office, keeping everything organized, efficient, and running seamlessly Coordinate and track projects across multiple teams, ensuring deadlines are met and priorities are clear Manage and maintain key documents, contracts, and confidential materials with discretion Support special initiatives, presentations, and high-impact projects that contribute directly to business growth Anticipate needs, solve problems proactively, and be the go-to person who keeps the office and leadership one step ahead Qualifications 3+ years of experience as an Executive Assistant, Office Manager, or similar role Proven track record of supporting senior leadership in fast-paced, high-stakes environments Exceptional organizational, multitasking, and prioritization skills High level of discretion, professionalism, and reliability Excellent written and verbal communication skills Proficiency with Microsoft Office and general office systems Fully in-office in Miami and comfortable operating in a fast-moving, entrepreneurial environment Compensation Base salary range: $60,000-$70,000, commensurate with experience Full-time, in-office role based in Miami

Broward College has entered a pivotal chapter with a bold vision to become the number one destination for academic excellence. The Office of the Chief Strategy Officer and Senior Vice President plays a central role in advancing this vision, and we are seeking a highly capable, professional, and poised Senior Executive Assistant to provide high-level support, drive organizational efficiency, and serve as a trusted partner in the execution of strategic initiatives. Under limited supervision, the Senior Executive Assistant provides advanced, high-level administrative and analytical support to the office of the Chief Strategy Officer/Senior Vice President. This role requires strong judgment, attention to detail, and the ability to manage a wide range of operational and planning functions. The position serves as a strategic partner, supporting decision-making through data tracking, budget monitoring, and process improvement. The incumbent is expected to work independently and collaboratively to ensure organizational efficiency, maintain a high level of professionalism, and represent the office with a strong executive presence. Minimum Education: * Associate degree required. Bachelor's degree strongly preferred. * An equivalent combination of experience and education may be considered. Minimum Experience/Training: * Seven years of general administrative support, office, or related experience required. Three years must be at the executive/office management level. Experience in a higher education setting preferred. Essential Functions: * Provides high-level executive and operational support to the Chief Strategy Officer/Senior Vice President, ensuring priorities are managed efficiently. * Coordinates the drafting, editing, and production of reports, presentations, and communications with professional polish. * Manage scheduling, meetings, and travel logistics for the executive office, often across multiple stakeholders. * Analyzes data and prepares metrics reports related to departmental operations, strategic initiatives, or key performance indicators. Knowledge, Skills, and Abilities: * Proficiency in advanced PowerPoint functions to support high-level presentations. * Demonstrates strong organizational awareness, with the ability to manage competing priorities in a fast-paced, dynamic environment. * Works effectively across departments to support college-wide strategic initiatives. * Exercises sound judgment and discretion when handling confidential and sensitive matters. * Understands the interdependence between departments and proactively aligns support to broader institutional goals. * Skilled in navigating and adapting to various software systems, including advanced features in Microsoft Office, including Excel, and other platforms. * Maintains a high level of professional presence and communication skills, both written and verbal, when representing the executive office. * Quickly adapts to new technologies and can independently learn new tools to support operational efficiency. Our Culture: * At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty. Broward College offers an exceptional benefits package, including, but not limited to: * Affordable High Quality Healthcare Insurance (Medical, Dental & Vision) * Retirement Options - Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan * Wellness Program * Vacation/Paid Time Off * Winter and Spring Break Off * Paid Parental Leave * Tuition Assistance and Tuition Reimbursement are available to employees and family members Job Title Senior Executive Assistant Position Number P0078833 Job Status Full time Regular Department Marketing Location Willis Holcombe Center Pay Grade 415 Salary $60,000 - $70,000 (Salary commensurate with education and experience) Work Shift First Shift Work Schedule Monday-Friday/Weekends/Varies Hours Per Week 40 Posting End Date Open Until Filled Comments To be considered for this position, a completed online employment application form along with a resume and unofficial transcripts are required. Designated Essential Personnel No FLSA Status Exempt Position Classification Professional Technical Staff (PTS) Special Instructions to Applicant: For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to **************** or fax to ************, stating clearly the position name(s) and position number(s) the transcript is to be attached to. Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date. Please note that multiple documents can be uploaded in the "Resume/CV/Transcript/License/Certification" section of the application Please refer to link with the instructions on how to submit an application with multiple documents. *********************************************************************************** Employment is contingent upon successful completion of the required background screening process. Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes. Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college's non-discrimination policies, contact the Vice President for Talent and Culture at ************, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309. Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at ********************. Disclaimer The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.