Executive assistant jobs in Missouri - 350 jobs

Job Title: Tax Supervisor or Sr. Manager, Manager (CPA or EA needed) Salary: $115k-$140k + bonus and benefits Benefits: Comprehensive medical, PTO, 401k, other great perks! We are a respected public accounting firm with roots going on 100 years deep in the Saint Louis area. Due to sustained growth, we are now seeking leaders for our Tax division. Ranging from Tax Supervisors, Managers, and Senior Managers to lead our tax teams and provide expert tax consulting services to our clients. The ideal candidate will have a strong background in tax compliance, planning, and strategy development, with an emphasis on individual, business, and trust tax matters. This position offers an opportunity to mentor junior staff members and play a key role in business development efforts. Key Responsibilities Oversee the preparation and review of complex tax returns for individuals, businesses, and trusts. Provide tax planning and advisory services to clients, identifying opportunities for tax savings and compliance. Manage and mentor a team of tax professionals, fostering a collaborative and growth-oriented work environment. Develop and maintain strong client relationships, ensuring high levels of client satisfaction and retention. Lead business development initiatives to attract new clients and expand service offerings. Stay updated on tax law changes and developments, ensuring compliance and advising clients accordingly. Assist in the onboarding and training of new team members, promoting a culture of continuous learning. Qualifications Certified Public Accountant (CPA) designation or EA is required, CPA candidate's with exams underway may be considered. Minimum of 4 years of experience in tax, tax compliance. Experience in public accounting is preferred. Knowledge of Thomson Reuters software is a plus. Strong understanding of individual, business, and trust tax regulations, including Subchapter C, K, and S. Proven experience in mentorship and team leadership roles needed for the Manager level positions. Excellent communication and interpersonal skills, with a focus on client relations. Experience in business development and client relations is a plus. Benefits performance based bonus 100% firm paid employee health insurance 401k vacation time and paid holidays major career advancement opportunities

Mainline Services is seeking a highly organized and experienced Executive Assistant to provide administrative support to our executive team. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. This role will play a crucial part in ensuring the smooth operation of our executive office and facilitating effective communication within the company. Responsibilities Provide administrative support to the executive team, including but not limited to scheduling meetings, managing calendars, and making travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents as needed. Coordinate and facilitate internal and external communications, including answering phone calls, responding to emails, and interacting with clients, vendors, and stakeholders. Assist in the preparation of agendas and materials for meetings, take meeting minutes, and follow up on action items. Conduct research and compile data to support decision-making processes. Manage and maintain executive files, records, and databases. Coordinate special projects and events as assigned by the executive team. Act as a liaison between executives and other departments within the company. Perform general office duties such as ordering supplies, organizing office space, and assisting with other administrative tasks as needed. Qualifications: Proven experience as an executive assistant or similar role, preferably in the construction or railroad industry. Proficient in Microsoft Office Suite and other relevant software applications. Excellent communication skills, both written and verbal. Strong organizational and time-management skills with the ability to prioritize tasks. Ability to maintain confidentiality and exercise discretion in dealing with sensitive information. Detail-oriented with a high level of accuracy in work. Ability to work independently with minimal supervision and as part of a team. Flexibility to adapt to changing priorities and deadlines. Professional demeanor and interpersonal skills. This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Management may assign or reassign duties and responsibilities to this job as needed.

Why This Is a Great Opportunity This is a great entry-to-mid level administrative role with a stable commercial real estate company known for a laid-back, professional environment. The team values organization, attention to detail, and reliability-and they actually support work-life balance. You'll get exposure to a well-run office, consistent processes, and long-term stability. Perks include half days on Fridays and solid benefits, making this a role people tend to stay in. Key Responsibilities • Provide general administrative support to the office • Manage physical and digital files • Maintain and update data and records • Assist with day-to-day office coordination • Support team members with organization and documentation as needed Qualifications • Strong written communication skills • Proficient with Microsoft Office • Highly organized and detail oriented • Ability to multitask and prioritize effectively • Comfortable working independently and as part of a team Preferred (Not Required) • Prior administrative experience • Experience in a legal or commercial real estate office Benefits & Culture Highlights • Stable, long-standing commercial real estate firm • Laid-back, professional office environment • Half days on Fridays • Competitive benefits package • Consistent hours and strong work-life balance #30591

Machine Technology, Inc. is a precision manufacturing company specializing in high-tolerance machined components for industries such as aerospace, automotive, medical, and defense. Leveraging advanced multi-axis CNC Swiss lathes, CNC turning centers, and CNC milling machines our team of skilled machinists and engineers supports the critical manufacturing operations of our valued partners. We are committed to innovation, precision, and customer satisfaction. Role Description This is a full-time on-site role for an Administrative Assistant located in St. Louis County, MO. The Administrative Assistant will manage daily administrative tasks to ensure smooth office operations, complete data entry & manage documentation for customer orders, vendor orders, A/R & A/P, and assist in the coordination of customer order fulfilment. Other responsibilities include filing, supply management/ordering and providing exceptional customer service via phone & email. Qualifications Experience in a small company office Familiarity with maintaining documentation for order/contract compliance Strong phone & email etiquette with professional communication skills Experience in a discrete manufacturing environment Exceptional organizational and multitasking abilities Proficiency in standard office software (e.g., MS Office Suite) plus ERP/MRP systems Strong time management and attention-to-detail skills Ability to work collaboratively in a team environment High school diploma or equivalent; additional relevant certifications are a plus

Worldnet Solutions Inc. is a trusted business technology partner based in St. Louis, MO. We specialize in providing cost-effective, customized technology solutions with a strong focus on long-term relationships and exceptional customer care. Our team is committed to helping businesses thrive through reliable IT support and personalized service. About the Role We're seeking a highly organized, proactive Administrative Assistant to support an executive with account management coordination and pre-sales support for customers. This role is ideal for someone who thrives on managing details, communicating clearly with customers, and ensuring priorities move forward in a fast-paced environment. You'll help ensure customer requests are handled promptly, information is tracked accurately, and the executive's workflow stays focused and efficient. Key Responsibilities Executive & Administrative Support Manage calendar scheduling, meetings, and reminders Prepare agendas, capture notes, and coordinate follow-ups for internal and customer meetings Draft professional emails and customer communications as needed Maintain organized digital files, contacts, and documentation Account Management Support (Coordination) Assist with tracking customer accounts, requests, renewals, and key dates Maintain and update CRM/account records (e.g., contacts, activity notes, next steps) Coordinate handoffs and follow-ups between the executive and internal teams Track action items to ensure commitments are documented and completed on time Pre-Sales & Customer Support Respond to inbound customer inquiries (or route appropriately) and ensure timely follow-up Help gather requirements and compile materials for proposals, quotes, and presentations Coordinate demos, discovery calls, and pre-sales documentation Track open opportunities, next steps, and status updates to keep the pipeline moving Qualifications Strong written and verbal communication skills with a professional customer-facing tone High attention to detail and ability to manage multiple priorities Comfort working with confidential information and supporting senior leadership Tech-savvy and able to learn new systems quickly Benefits: Dental insurance Health insurance Paid time off Retirement plan Schedule: Monday to Friday Employment Type Full-time

Pensions, Benefits and Executive Compensation Associate - Kansas City or St. Louis{5249E10E-14A2-4179-BBDC-4EB0649133D5} **Regional Capabilities** **Posted on October 10, 2025** **Culture and Engagement at Dentons** Fostering an inclusive and welcoming culture is a core priority at Dentons. We are committed to creating an environment that values and respects the contributions of all colleagues. By attracting, supporting, promoting and retaining highly qualified individuals of various backgrounds and experiences, we strengthen our ability to provide innovative solutions, deliver exceptional client service, and advance the success of our Firm. Dentons takes an active approach to promoting a collaborative and inclusive workplace by investing in professional development and culture initiatives. **Responsibilities and practice** Dentons US LLP seeks a mid-level associate with a minimum of three years of legal experience to join our nationally recognized Pensions, Benefits and Executive Compensation practice in Kansas City or St. Louis. Our team was recently ranked Tier 1 in ERISA law by US News & World Report, reflecting the caliber of our work and the impact we deliver for clients across industries. This is an ideal role for a lawyer who is excited to advise sophisticated clients on cutting-edge employee benefits and executive compensation matters while developing as a trusted counselor within a market-leading practice. Your core responsibilities will include: + Advising on the full spectrum of employee benefits and executive compensation matters, including plan design, compliance, fiduciary governance, IRS/DOL/PBGC issues, corrections and risk mitigation, and pay and benefits strategy + Drafting, reviewing and negotiating plan documents, equity plans, award agreements, employment and severance arrangements, and related disclosures + Providing strategic counseling on benefits and compensation issues in corporate transactions, including due diligence, integration and post-closing harmonization + Conducting targeted legal research and translate complex regulatory requirements into clear, workable guidance for clients + Contributing to thought leadership and internal know how to advance the practice and deepen client engagement Dentons offers a collegial, entrepreneurial environment where associates access resources and training while cultivating deep local and national client relationships. We operate at the forefront of pension, benefits and executive compensation strategy, bringing creativity, precision and practicality to help clients navigate evolving regulations, complex transactions and dynamic workforce trends. You will receive meaningful responsibility, direct client contact, mentorship from leading practitioners and a clear pathway for professional growth. Based on years of experience, Dentons US LLP associates may have a title of Associate, Managing Associate, or Senior Managing Associate. Dentons US LLP offers a competitive salary and benefits package including medical, dental, vision, 401k, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses. **Position requirements** **Personal skills/attributes** + Excellent written and verbal communication skills with the ability to distill complex concepts into actionable advice + Meticulous attention to detail, strong presentation skills and a client-service mindset + Strong organizational and time management skills with the ability to manage multiple priorities + A collaborative approach and enthusiasm for teamwork across practices and offices **Technical skills** + At least three years of experience advising on employee benefits and executive compensation matters, including qualified plans, health and welfare plans, equity compensation and nonqualified arrangements + Prior law firm experience is required **Other requirements** + Admission to, and good standing with, the Missouri Bar + Submission of a cover letter, résumé and law school transcript If you are motivated by sophisticated work, a supportive team and the ability to make an immediate impact, we invite you to apply and build your career at Dentons. **Equal opportunities** Dentons US LLP is an Equal Opportunity Employer - Disability/Vet. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records. **How to apply** **Search firms** Search firms mayclick here (**************************************************************************** to submit an application on behalf of a candidate. **Direct applicants** **Direct applicants may apply using the button below.** If you need any assistance seeking a job opportunity at Dentons US LLP, or if you need reasonable accommodation with the application process, please call ************ or email ************************. Apply Now (****************************************************************************

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

We are seeking an Executive Assistant (EA) to provide high-level administrative and analytical support to the Chief Financial Officer (CFO). This role goes beyond traditional administrative duties and requires a proactive, detail-oriented professional who can manage complex tasks, analyze data, and ensure seamless operations for the CFO. The ideal candidate is attentive, highly organized, dependable, discreet, and capable of working in a fast-paced environment with changing priorities. Additionally, the candidate must work with minimal supervision and demonstrate exceptional written and verbal communication skills. Executive Support Serve as the primary point of contact for the CFO, managing communications and ensuring timely responses. Manage the CFO s calendar, including scheduling meetings, coordinating travel, and handling logistics. Prepare and organize materials for meetings, presentations, and reports. Anticipate the CFO s needs and proactively address issues before they arise. Analytical & Data Support Assist with financial data analysis, reporting, and spreadsheet management. Compile, review, and summarize data for decision-making purposes. Support the CFO in preparing budgets, forecasts, and performance metrics. Operational Excellence Coordinate communication between the CFO and internal/external stakeholders. Ensure confidentiality of sensitive information and maintain discretion at all times. Handle expense reporting, invoice processing, and other financial administrative tasks. Flexibility & Availability Be available outside standard business hours for urgent matters or time-sensitive projects. Adapt to changing priorities and deadlines with professionalism and efficiency. Core Competencies Adaptability: Thrives in a fast-paced environment and adjusts quickly to changing priorities. Initiative: Proactively identifies opportunities for process improvement and takes action. Continuous Learning: Demonstrates curiosity and a commitment to professional growth; willingness to learn and initiate new and improved processes. Problem-Solving: Approaches unfamiliar situations and challenges with creativity and resourcefulness. Business Acumen: Understands organizational priorities and applies sound judgment in decision-making. Self-Motivation & Organization: Action-oriented with the ability to create a task list and execute it with little supervision. Efficiency: Works quickly without compromising quality. Collaboration: Builds strong relationships across teams and communicates effectively. Professionalism: Maintains discretion, integrity, and a positive attitude at all times. Required Skills & Qualifications Minimum 5+ years supporting C-Suite Executives in an EA role, preferably in finance or corporate leadership. Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), data analysis tools, and financial reporting systems. Strong analytical skills for working with numbers, spreadsheets, and interpreting data. Excellent written and verbal communication skills. Exceptional time management, prioritization, and attention to detail. Ability to anticipate needs, identify issues, and implement solutions independently. Willingness to learn and initiate new and improved processes. Ability to pass a drug test and background check. Excellent verifiable references. Preferred Qualifications Bachelor s degree in Business Administration, Finance, or related field. Experience in a corporate finance environment or supporting a CFO. Familiarity with financial statements and terminology. #americo

When you're the best, we're the best. We instill an environment where employees feel engaged, satisfied and able to contribute their unique skills and talents while living and working as their authentic selves. We provide extensive opportunities for personal and professional development, building both employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future. Summary: In this role, you will support sourcing and contracting activities that help reduce spend, improve operational efficiency, and deliver value for clients. You will assist with contract drafting, redlining, and negotiation preparation while learning sourcing fundamentals under the guidance of senior team members and Legal. You will contribute to various stages of the sourcing lifecycle-including data collection, RFP support, supplier coordination, and contract documentation-while developing essential skills in analysis, communication, and stakeholder collaboration. Responsibilities: * Assist with contract drafting, redlining, and document preparation under the direction of senior team members. * Support negotiation preparation by organizing materials, summarizing information, and capturing discussion points. * Gather data and basic market insights to support sourcing strategy development. * Assist in creating and distributing RFPs and collecting supplier responses. * Coordinate scheduling for supplier meetings, demos, and internal discussions. * Maintain sourcing documentation, workflows, and templates using established tools and systems. * Support contract maintenance activities by preparing updates, tracking changes, and validating information. * Prepare meeting materials, take notes, and track next steps for internal and supplier discussions. * Provide general administrative and project support across sourcing activities. * Build foundational communication and relationship-management skills by interacting professionally with suppliers and internal partners. Qualifications: * Relevant degree preferred. Business, Supply Chain, Legal Studies, Healthcare Administration, or related field preferred. * No prior experience required. * Interest in contract review, sourcing, negotiation, or supply chain functions. * Strong analytical skills with the ability to work with data and identify basic trends. * Strong communication and organizational abilities. * Proficiency in Microsoft Office. * Ability to manage multiple tasks with guidance in a fast-paced, matrixed environment. * This role follows a hybrid work model, requiring three days per week in the office. Office locations include Irving, TX; Chicago, IL; Centennial, CO; and Cape Girardeau, MO. * Willingness to travel. Estimated Hiring Range: At Vizient, we consider skills, experience, and organizational needs in our compensation approach. Geographic factors may adjust the range estimate and hires typically fall below the top range. Compensation decisions are tailored to individual circumstances. The current salary range for this role is $59,600.00 to $101,200.00. This position is also incentive eligible. Vizient has a comprehensive benefits plan! Please view our benefits here: ****************************************** Equal Opportunity Employer: Females/Minorities/Veterans/Individuals with Disabilities The Company is committed to equal employment opportunity to all employees and applicants without regard to race, religion, color, gender identity, ethnicity, age, national origin, sexual orientation, disability status, veteran status or any other category protected by applicable law.

The Lutheran Church - Missouri Synod The LCMS Mission "In grateful response to God's grace and empowered by the Holy Spirit through Word and Sacraments, the mission of The Lutheran Church-Missouri Synod is vigorously to make known the love of Christ by word and deed within our churches, communities, and world." Department Profile The President has ecclesiastical, ecumenical, and administrative responsibilities as outlined throughout the Constitution and Bylaws and are carried out in the context of the various roles and responsibilities of Synod leadership (officers, boards, agencies, etc.) as outlined in the LCMS Handbook and LCMS Board of Directors policies. The President serves as the chief ecclesiastical officer of the Synod. He is responsible for the ecclesiastical supervision of the doctrine taught and practiced in the Synod, including all Synodwide corporate entities (Bylaw 3.3.1.1) and of all officers of the Synod and its agencies, the individual districts of the Synod (through the respective district presidents), all district presidents (Bylaw 3.3.1.1.1), and all employed by the Synod (Const. Art. XI B 1 a). He also supervises, through the Chief Mission Officer (CMO), the activities of the CMO's subordinates. The President does not serve as the “general” supervisor of other officers and their areas, such as the Chief Financial Officer (CFO) and Chief Administrative Office (CAO), who are supervised by and report to the Board of Directors, but does oversee (as defined in Bylaw 1.2.1 [p]) the activities of all officers, executives, and agencies of the Synod to see to it they are acting in accordance with the Constitution, Bylaws, and resolutions of the Synod (Bylaw 3.3.1.2). The President is the chief ecumenical officer as outlined in Bylaw 3.3.1.1.2. The President leads the Administrative Team and is supported, with regard to the national office, by the Operations Team (Bylaw 3.5.1.1). These teams assist both the President and the Board of Directors in carrying out their respective oversight, supervision, management, and coordination (Bylaws 3.5.1-2). Reporting Relationships Reports to and is accountable to the President. Serves as a member of the President's Executive Staff, working collaboratively with other OTP staff including the First Vice-President, administrative staff, the Chief Mission Officer, other Synod Officers, and Unit Executives; also interfaces as needed with Synod congregations, members, districts, schools, universities, seminaries, other institutions and/or organizations of the Synod. Position Summary Essential Job Functions • Serves as convention coordinator for the Synod Convention carrying out planning, organization, and implementation of national convention and the installation service; • Responds to inquiries on behalf of the President, as needed. • Works behind the scenes to solve problems, mediate disputes, and deal with issues before they need to come to the President. • Serves as advisor to the President in areas of expertise, assisting him in carrying out the goals, functions, and strategies of the President's Office. • Plans, participates, and attends meetings of the President and other advisors, as requested by the President. • Assists the President in his responsibilities and roles with various committees, board meetings, task forces, district visitations, making board/commission appointments and/or nominations, hiring approvals, etc. • Coordinates President's review and approval of requested event speakers; • Assists in the annual Synod budget development process. • Oversees publication of quarterly Free to be Faithful newsletter. • Conducts research, gathers information, prepares presentation and reports for internal and external audiences on behalf of the President, as assigned; • Participates with other presidential staff persons in the operation of the Office of the President. • Completes special projects of the President's office, as assigned; Education and Experience • Active, in good standing, member in an LCMS congregation. • Good understanding of and faithful to the Holy Scriptures and Lutheran Confessions and completely and evangelically supportive of the doctrinal position of the LCMS. • Advanced academic or professional degree, preferred • Proven skill and working knowledge of sound administration procedures. • At lease five years experience working in a team setting, preferably in a church, school or district setting. • Superior written and oral communications skills. • Above average ability to be sensitive to the needs of people. • Significant knowledge of the structure and polity of the Synod. Competencies (Knowledge, Skills and Abilities) • Superior skills in reading, writing, and reasoning • Excellent verbal communication skills with colleagues, constituents, partners, and stakeholders • Competent diplomatic and hospitality skills • Experience in budget development and management, preferred • The ability to exercise and promote confidentiality and security connected with the Office of the President. • Ability to handle moderate to high levels of stress. • Organized and detail orientated • Adaptable, comfortable with frequent change • Self-starter, able to accomplish goals/tasks without daily supervision • Able to juggle multiple projects and deadlines at the same time • Able to stay calm under pressure • Travel as required by the President with the possibility of working extended schedules as necessary. Supervisory Responsibility NONE

Job Title: Executive Assistant to the CEO Reports To: Chief Executive Officer Positions Supervised: None FLSA Status: Exempt Job Summary The executive assistant to the chief executive officer (CEO) provides high-level administrative and operational support to the CEO, Executive Management Team (EMT), and Board of Directors. This role requires significant independent judgment and discretion to manage complex priorities, handle confidential matters, and coordinate executive-level activities with minimal oversight. The executive assistant to the CEO serves as a trusted liaison, representing the CEO and EMT, ensuring efficient execution of executive operations, managing sensitive communications, and overseeing the logistics of board and leadership activities. Success in this role requires excellent organizational and communication skills, a high level of professionalism, and the ability to make informed decisions in a dynamic environment. Job Responsibilities The intent of this job description is to provide a representation of the types of duties and level of responsibilities required of this position and is not intended to be an exhaustive list of all responsibilities, duties, and skills. Team members may be directed to perform job-related tasks other than those specifically stated in this description. Provides high-level administrative support to the CEO and EMT, including managing complex calendars, travel, expenses, and competing priorities with minimal oversight and in accordance with company policies; coordinates calls, mail, and visitors, and represents the executive office with professionalism and discretion Serves as the primary liaison between the CEO, EMT, and key stakeholders, ensuring clear and effective communication Manages sensitive matters and confidential information with discretion, including secure handling of executive records, board materials, and privileged communications Coordinates and prepares for meetings and events-drafting agendas, assembling materials, taking detailed notes, tracking follow-ups, and managing logistics such as scheduling, catering, AV setup, and room preparation Prepares and reviews executive communications, talking points, confidential correspondence, presentations, and reports on behalf of the CEO, EMT, board members, and senior leaders Administers the Diligent board portal and oversees the secure distribution of board documentation; coordinates board meeting logistics and ensures governance-related requirements are met Required Qualifications An equivalent combination of education, training, and experience will be considered. High school diploma or equivalent 3+ years of experience supporting multiple Senior leaders or C-Suite level executives Preferred Qualifications Bachelor's degree in business administration, communications, or related field 5+ years of executive-level administrative experience 2+ years of experience supporting a CEO or Board of Directors Previous experience in a financial institution or highly regulated industry Professional certification such as Certified Administrative Professional (CAP) or similar Knowledge, Skills, and Abilities (KSA's) A representation of the knowledge, skills, and abilities necessary to perform this job competently. Ability to exercise sound judgment and maintain strict confidentiality Strong organizational and prioritization skills Effective written and verbal communication skills Ability to adapt to shifting priorities and manage multiple demands High attention to detail and accuracy Ability to work independently and maintain momentum with minimal oversight Knowledge of executive-level administrative practices and workflows Strong relationship-building and interpersonal skills Ability to anticipate needs and identify practical solutions Knowledge of board governance processes and board-portal tools (e.g., Diligent) Knowledge of Microsoft Office Suite and common productivity platforms Work Environment Environmental or atmospheric conditions commonly associated with the performance of this job's functions. Hybrid work environment (combination of remote & onsite); requires regular use of online tools, systems, and collaboration platforms General office setting when working onsite Attendance at offsite meetings, events, or conferences as needed Presence required for scheduled board meetings, including the annual board retreat Evening and occasional weekend hours as needed to support board meetings, executive events, and time-sensitive requests Physical Abilities The physical demands described below are representative of those that must be met by an employee to successfully perform this job's essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Ability to work at a computer in a stationary position for up to 8 hours per day Ability to occasionally carry light materials (e.g., laptop, presentation materials) Ability to travel for business by car or air and stay in public accommodations as needed Together Credit Union is an Equal Opportunity employer. The Credit Union complies with appropriate federal, state, and local laws and provides equal employment opportunities without regard to race, color, religion, gender, age, sexual orientation, gender identity or expression, national origin, military or veteran status, disability (including pregnancy), genetic information, or any other protected status to all qualified applicants and employees. Together Credit Union is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free work environment.

About COCA The Center of Creative Arts (COCA) is one of the nation's premier multidisciplinary arts organizations-a hub for creativity, education, and community engagement in St. Louis. COCA's mission is to enrich lives and build community through the arts, nurturing the next generation of creative leaders. The Opportunity COCA seeks an Executive Assistant who thrives in a fast-paced, mission-driven environment. This role is ideal for a proactive professional with exceptional organizational and communication skills who enjoys being at the center of an organization's leadership and impact. You'll serve as the right hand to the President & CEO-supporting executive operations, Board relations, and strategic initiatives-while connecting across every department of COCA. Key Responsibilities Provide high-level administrative and project management support to the President & CEO. Serve as a professional representative of the President in all interactions with staff, partners, and the Board. Manage complex calendars, meetings, travel arrangements, and communications. Research, prioritize, and follow up on issues and opportunities, often of a confidential nature. Support Board of Directors activities, including scheduling, preparing materials, drafting minutes, and coordinating meetings. Prepare presentations, reports, and correspondence to advance organizational goals. Partner across departments to manage special projects and cross-functional initiatives. Foster a positive and collaborative work culture throughout COCA. Qualifications Bachelor's degree or equivalent professional experience. 7-10+ years of experience supporting senior executives or executive leadership. Mastery of Microsoft Office Suite and Adobe Acrobat; experience with CRM systems (Blackbaud a plus). Exceptional organizational skills, attention to detail, and ability to manage multiple priorities. Strong interpersonal skills and the ability to work effectively with a diverse community of staff, Board members, and external partners. High emotional intelligence, discretion, and professionalism in handling sensitive information. Commitment to COCA's values of Diversity, Equity, Inclusion, and Access. Why You'll Love Working at COCA Join a vibrant, creative community passionate about the transformative power of the arts. Hybrid work flexibility (per COCA's Remote & Hybrid Policy). Opportunity to engage directly with executive leadership and the Board. Inclusive environment that values innovation, collaboration, and growth.

Job Description About the Organization: Founded and operated by former election officials, KNOWiNK provides a proven solution rooted in knowledge gained from our extensive experience as former election officials and from working with and listening to elections authorities across the country. We are committed to growing to meet evolving needs and helping achieve the vision of individual jurisdictions to modernize elections with best-in-class technology. Therefore, KNOWiNK is in a perpetual state of development to enhance the overall election experience for voters, and everyone involved with running elections. Our top priority is to continue advancing the election process to make voting easier for workers and voters alike. Executive Assistant to CEO Location: St. Louis, MO (On-site) Reports to: CEO About the Role We're looking for a strategic, experienced Executive Assistant who will be the CEO's trusted right hand. This isn't just calendar management-you'll be a critical partner in driving operational excellence, managing high-stakes projects, and keeping our leadership team running smoothly during our busiest seasons. You'll work at the intersection of strategy and execution, handling everything from presentations to complex travel logistics with equal expertise. What You'll Do Manage the CEO's complex schedule, priorities, and communications with sharp judgment and discretion Coordinate strategic meetings, board presentations, and shareholder materials that inform critical decisions Own travel logistics and itinerary planning for multi-city, time-sensitive trips Lead special projects across the organization, from system implementations to process improvements Prepare executive communications and presentations for internal leadership and external stakeholders Serve as a liaison between the CEO and leadership team, clients, and board members Anticipate needs, solve problems proactively, and keep operations running seamlessly during high-pressure periods What You Bring 7+ years supporting C-level executives, preferably in tech, manufacturing, or fast-paced startup environments Demonstrated experience in high-stakes companies where precision and discretion matter Strong track record with process improvement, workflow optimization, and driving efficiency Proficiency with modern tools: Google Workspace, CRM systems (Salesforce, HubSpot), project management platforms Experience preparing board materials, shareholder presentations, and executive communications Exceptional problem-solving skills and ability to manage competing priorities under pressure Deep understanding of confidentiality and executive-level judgment Bonus Points Background in manufacturing, election technology, or regulated industries Experience with financial/expense management and vendor relationships Project management or change management certifications Previous work in tech startups or family business environments Why Join Us KNOWiNK is a nonpartisan election technology company making democracy work better. You'll support leadership during our most critical operational seasons, work with a mission-driven team, and have real impact on how we grow and scale. KNOWiNK provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, KNOWiNK complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. KNOWiNK expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of KNOWiNK employees to perform their job duties may result in discipline up to and including discharge.

Key Responsibilities: Executive Support: Efficiently manage the President's calendar, schedule meetings, coordinate appointments, review presentations + reports, and arrange complex travel logistics. Anticipate needs and take proactive measures to address them. Receive and respond to phone calls and emails for the President; acting as the primary liaison. Provide administrative support to various committees. Promote the corporate image by representing the President internally and externally; providing liaison between the President, key executives and employees. Communication Liaison: Serve as the primary point of contact between the President, Board Members, Executive Management team, and internal/external stakeholders; ensuring all written and verbal communications are handled with professionalism and accuracy. Meeting Preparation: Organize agendas, presentations, and essential documentation for meetings; proofreading to ensure that all materials are complete and accurate in advance. Attend meetings, take detailed notes, and distribute minutes to relevant stakeholders. Board Governance: Assist in the preparation of materials for board meetings, including the collection and compilation of data, creation of reports, and managing meeting logistics. Take role call at Board meetings and document notes for minutes. Project Management: Execute project management strategies. Lead special projects and initiatives from inception to completion, ensuring deadlines are met and results align with company objectives. Support special projects, create presentation materials, and reports + spreadsheets. Review contracts, assist with preparing and editing presentations, reports, and other documents as needed. Document Management: Draft, edit, and manage confidential documents, reports, and correspondence with precision. Maintain the confidentiality of sensitive information and materials. Develop and maintain the physical and electronic filing system for department records. Compliance: Ensure compliance with state regulations and legal standards. Maintain an in-depth understanding of the organization's structure and operations. Travel & Expense Coordination: Arrange detailed travel itineraries and manage expense reports for the President, ensuring accuracy and timeliness. Event Planning: Plan and execute corporate functions to include logistics for Board Meetings, leadership retreats, conferences, and other business meetings; ensuring all details are meticulously organized. Skills: Strong written and verbal communication skills. Exceptional time management skills. Advanced administrative + organizational abilities and attention to detail. Administrative business acumen with proven ability to prioritize multiple projects and meet deadlines in a fast-paced, high-pressure environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with CRM software (i.e. SimpleView) is preferred. Experience with board governance and preparation of board materials for meetings. Demonstrated ability to maintain and handle confidential information with discretion and professionalism. Effective problem-solving and customer service skills with a commitment to excellence. Ability to work independently while also functioning as a collaborative team member. A professional attitude and comfort level in maintaining effective business relationships and engaging with senior executives, Board Members and stakeholders across all levels of the St. Louis hospitality community. Knowledge of the St. Louis hospitality industry is critical. Active Notary Public license or willingness to obtain certification upon hire is beneficial. Willingness and ability to work flexible hours as required, including evenings + weekends and holidays. Our ideal candidate will be a proactive and detail-oriented professional with outstanding communication skills, along with the ability to simultaneously manage a variety of tasks in a fast-paced corporate environment. This role requires a high level of discretion, professionalism, and the capacity to anticipate the needs of senior leadership while ensuring the seamless execution of day-to-day responsibilities. The scope of this position requires external contact with Board Commissioners, hotel partners, and hospitality industry stakeholders. If you are a highly organized professional with excellent communication skills and the ability to thrive in a fast-paced environment, we invite you to apply for this challenging and rewarding role.

Who We Are: Eye Thrive is a locally recognized 501(c)(3) nonprofit that empowers children to pursue their full potential by delivering essential eyecare across the St. Louis region. In June 2025, Eye Thrive launched a second Mobile Vision Clinic, doubling our capacity and our impact on the lives of St. Louis kids. This school year, Eye Thrive will provide 25,000+ vision screenings, 8,000+ comprehensive eye exams, 8,000+ prescription glasses, 3,000+ replacement glasses, and 300+ follow-up care referrals, all completely free of charge. Job Overview: The Executive Administrator is a key partner to Eye Thrive's CEO, ensuring the executive office runs efficiently while supporting organizational priorities. Reporting directly to the CEO, this role provides high-level administrative, operational, and strategic support, serving as a liaison to the Board of Directors, staff, donors, and community partners. The Executive Administrator manages complex calendars, coordinates meetings and events, drafts communications, and safeguards sensitive information. They oversee board operations, office and vendor management, basic finance and HR tasks, and special projects - streamlining processes and ensuring the CEO's focus remains on advancing the mission. Highly organized, adaptable, and discreet, the Executive Administrator excels at managing multiple priorities in a fast-paced environment. They bring strong judgment, exceptional communication skills, and a collaborative spirit to every task, helping Eye Thrive achieve operational excellence with professionalism and warmth. Job Type: Permanent; Full Time; Exempt. Expected 40 hours/week; Monday-Friday; Occasional weekends. Participation in morning/evening meetings and special events will be required as needed. Reports to Chief Executive Officer. Essential Duties and Responsibilities: Executive Support - 40% Works directly with the CEO to support all aspects of their daily work routine. Proactively manages the CEO's calendar and contacts, including scheduling meetings, responding to inquiries, and tracking deadlines. Provides coordination, monitoring, and communication of projects and programs managed by the CEO. Determines the priority of matters of attention for the CEO, redirects matters to staff to handle, or handles matters personally, as appropriate, ensuring appropriate follow-up. Coordinates logistics for donor meetings, staff meetings, and other strategy meetings and prepares minutes or other meeting materials as needed. Manages all communications for the CEO, including drafting and editing correspondence as needed to external and internal partners. Drafts and edits reports, collateral, and meeting materials. Tracks CEO's activities, notes, and tasks for the development team to add into the CRM database. Provides event logistics management for in-person meetings and events organized by Eye Thrive. Maintain the highest level of confidentiality and professionalism while handling sensitive and proprietary information, ensuring discretion in all communications and interactions. Represent Eye Thrive with professionalism and warmth in all interactions. Board of Directors Support-10% Drafts and edits materials and communications for Eye Thrive's Board of Directors, including board communications and meeting materials. Serves as liaison to the Board of Directors, including overseeing logistics for Board meetings, including meals, meeting materials, and presentations, and correspondence. Supports all board committees, including scheduling, drafting agendas, and finalizing minutes. Manages the Board of Directors portal, including updating potential, new, and current board member information. Office Management - 10% Develops, implements, and maintains office management policies and procedures to support efficient, organized, and professional daily operations. Partners with staff to identify areas for improvement, communicates changes clearly, and ensures consistent application across the team. Acts as a vendor liaison for day-to-day operational needs at both the Eye Thrive office and warehouse, including but not limited to building/facilities maintenance, furniture replacement/repair, office supplies, phone and internet providers, IT consultants, and copier maintenance/repair. Directs incoming inquiries and calls to ensure excellent customer service. Welcomes and greets visitors at the Eye Thrive office. Receives and distributes incoming mail and packages. Maintains overall professional appearance of the office and coordinates with building maintenance and outside vendors as needed. Manages the purchasing and maintenance of administrative office supplies and monitors inventory levels. Collaborates with IT support as needed to support team members. Finance Support - 10% Reviews and processes invoices and payments, including mileage and other reimbursements, ensuring accuracy and timeliness. Verifies billing information and resolves discrepancies or disputes on incorrect invoices. Uploads administrative invoices, payments, and all supporting documentation to the electronic filing system. Monitors departmental expenses to ensure accurate categorization and proper classification in the electronic filing system. Reconciles monthly expense reports to support accurate financial tracking. Oversees inventory management across the organization, including tracking, organizing, and maintaining up-to-date records of equipment and supplies. Manages the intake of new inventory and coordinates the disposal of unusable items in accordance with organizational policy. Ensures capital assets are properly documented and reported to the accountant for accurate financial reporting. HR Support - 5% Coordinates with Director of Human Resources to ensure a smooth transition for new employees. Ensures all necessary technology is prepared and functional for new employees prior to their start date. This includes configuring and distributing laptops, allocating and distributing keyboards, monitors, etc., creating and activating email accounts, setting up calendar access, phone and ensuring access to all relevant systems, platforms, and internal communication tools. Leadership - 10% Demonstrates strategic leadership by anticipating needs, aligning team efforts with organizational priorities, and fostering a culture of empathy, accountability, and high performance. Participates and contributes in regular leadership team meetings to ensure we lead with transparency, respond in real time, and stay connected as one team moving towards our mission. Monitors departmental budget and expenses, reviews monthly budget vs. actuals, and adjusts plans as needed to meet financial goals. Prepares bi-monthly board reports summarizing key activities, progress, and updates; participates in board meetings and committees as needed. Builds enthusiasm and consensus around team strategies, key initiatives, and long-term organizational goals. Strategic Planning - 10% Advances the strategic plan by holding self accountable and collaborating with the team to ensure organizational priorities, goals, and targets are met as outlined in the work plan. General Organizational Support - 5% Demonstrates a deep commitment to Eye Thrive's mission by centering kids and families in all decisions and actions. Leads with empathy, compassion, and trust while advancing equity and transformational change in both day-to-day work and long-term impact. Consistently reflects organizational values in relationships, communication, and decision-making. Participates in the annual employee evaluation process by receiving and providing constructive feedback, reflecting on performance, and identifying growth opportunities for the year ahead. Supports organization-wide initiatives, including special events, fundraisers, stewardship activities, and community outreach or operations, as needed. Completes other tasks as assigned and required by direct supervisor or CEO. Skills, Knowledge, and Abilities: Skills Commitment to the mission and values of the organization. High degree of integrity, discretion, and professionalism. Ability to work independently and collaboratively in a dynamic environment. Knowledge Proficient skill level with Microsoft Office applications. Proficient skill level with Google Documents, Sheets, and Calendar. Abilities Ability to manage multiple projects with attention to detail, handle interruptions, maintain focus on tasks and produce accurate work. Ability to adjust to changing conditions or priorities. Ability to make decisions and exercise good judgment. Ability to communicate effectively both verbally and in writing. Ability to quickly understand complex information, adapt to new challenges, and take initiative as a proactive self-starter. Physical Requirements and Working Conditions: Physical Demands Must be able to lift and carry 25 pounds on occasion when supporting Eye Thrive visits and/or events during set-up and tear-down. Ability to move up and down stairwells. Work Environment Works at a shared workspace office at Eye Thrive headquarters at the Delmar DivINe. Occasionally travels to the Eye Thrive warehouse located in Overland. Occasionally travels to the Mobile Vision Clinic at various schools and community centers throughout Greater St. Louis. Compensation and Benefits Salary of $65,000.00. Competitive benefits package, including medical, dental, vision, life insurance and Employee Assistance Program services. 403b employer matching program. Competitive personal time off policy. Mileage reimbursement. Professional development opportunities. Submit a cover letter and resume at eyethrive.bamboohr.com/jobs Priority is given to early applicants; applications are reviewed on a rolling basis and position is open until filled. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position. This job description is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Job Description The City of Kirkwood is seeking an organized and dependable Administrative Associate to support our Water Division within the Public Services Department. This position plays a vital role in ensuring smooth daily operations - serving as the main point of contact for residents, contractors, and staff while managing a variety of administrative and technical tasks. If you're someone who thrives in a fast-paced environment, enjoys helping others, and takes pride in keeping things running efficiently, we'd love to have you on our team. Key Responsibilities Serve as the primary point of contact for the Water Division by answering calls, greeting visitors, and assisting with inquiries about water services and repairs. Coordinate customer service requests, document complaints, and work with field staff to ensure timely resolutions. Prepare and process hydrant use permits, billing adjustments, invoices, and related documentation. Maintain and update electronic and paper records using Microsoft Office, Laserfiche, and NaviLine systems. Generate reports and correspondence related to water consumption, quality, and compliance. Support internal operations by scheduling training, organizing travel arrangements, and processing procurement card reconciliations. Create service maps, notifications, and outage communications using AutoCAD and other mapping tools. Provide administrative support to supervisors and assist with department projects as needed. Qualifications ✅ Education & Experience High school diploma or equivalent required. Additional administrative or office management training preferred. Minimum of three (3) years of experience in administrative support or office coordination. ✅ Knowledge & Skills Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with AutoCAD and/or ArcGIS is a plus. Excellent organizational skills with strong attention to detail and accuracy. Professional communication skills with the ability to handle challenging customer interactions tactfully. Self-motivated, adaptable, and able to work independently in a fast-paced environment. Ability to maintain confidentiality and manage multiple priorities effectively. Why Join the City of Kirkwood Play a key role in supporting essential city services that directly impact the community. Work alongside a dedicated and collaborative team of public service professionals. Enjoy competitive pay, comprehensive benefits, and opportunities for growth. Contribute to a city known for its strong sense of community and public service excellence. How to Apply Apply online at ************************************** Applications will be accepted until November 7th, 2025 or until the position is filled. The City of Kirkwood, Missouri is an Equal Opportunity Employer. We value diversity and inclusion and encourage all qualified individuals to apply.

A.T. Still University (ATSU) seeks applications for a non-exempt Executive Assistant to the Chief Financial Officer (CFO) on the Kirksville, MO campus. The Executive Assistant to the Chief Financial Officer (CFO) will provide high-level support to the CFO, including routine administrative support activities, project tracking, screening and routing requests, serving as a primary point of contact/liaison between the CFO and internal/external partners, supporting daily operations, and ensuring efficient coordination between various departments. Requirements **Major Job Duties** + Manage the CFO's calendar, schedule appointments, and coordinate meetings. + Prioritize and coordinate internal and external commitments to ensure the CFO's time is utilized effectively. + Prepare and edit correspondence, communications, presentations, and other documents. + Handle confidential information with discretion and maintain records and files. + Screen and direct phone calls, emails, and inquiries to appropriate parties. + Serve as a primary point of contact between the CFO and internal/external partners; collaborate effectively with other executive/administrative assistants and team members to facilitate smooth communication and coordination. + Perform other administrative duties as assigned by the CFO. + Assist in preparing and managing expense reports, invoices, and financial documents. + Assist CFO in managing significant projects and initiatives by tracking key projects and assignments, ensuring deadlines are met and objectives are achieved. + Develop project/assignment timelines, monitor progress, and report updates to the CFO. + Coordinate with internal/external partners to gather necessary information and resources for project/assignment completion. + Facilitate communication and collaboration between departments to resolve issues and streamline processes. + Monitor the lifecycle of contract processing ensuring timely completion of contract review and execution and compliance with University policies and procedures. + Arrange travel, itineraries, and necessary travel documents for the CFO, including flights, accommodations, and ground transportation as well as travel agendas. + Contribute to the continuous improvement of office processes and procedures. + Prepare reports and presentations. + Assist CFO and other departments in special projects, research, and data analysis as needed. **Education/Experience** + Bachelor's degree in Business Administration, Finance, or related field preferred. + 3-4 years experience preferred. + 3-4 years of experience with at least 2 years supporting C-level executives in a complex organizational environment. + Proven track record in serving as a liaison between executive leadership and various departments, particularly within higher education, healthcare, or large non-profit organizations. **Skills** + Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). + Exceptional organizational and time management skills, with a proven ability to prioritize and manage multiple tasks in a fast-paced environment. + Strong analytical skills with the ability to generate reports, synthesize data, and provide actionable insights to executive leadership. + High level of professionalism, discretion, and integrity in handling confidential and sensitive information. + Excellent communication and interpersonal skills, with the ability to build and maintain relationships at all levels of the organization. + Demonstrated ability to work independently and drive assignments to successful completion with minimal supervision. **Personal Characteristics/Traits** + Attention to Detail: The ability to notice and correct errors, ensuring accuracy and thoroughness in all tasks. + Discretion and Confidentiality: A strong sense of integrity, capable of handling sensitive information with the utmost care and maintaining confidentiality. + Proactive Problem-Solving: A forward-thinking approach, anticipating the needs of the CFO and proactively addressing potential issues. + Adaptability: Flexibility to adjust to changing priorities and unexpected challenges, with the ability to stay calm and effective under pressure. + Strong Communication Skills: Excellent verbal and written communication skills, able to convey information clearly and effectively to diverse audiences. + Professionalism: A polished demeanor, consistently representing the executive and organization in a professional manner, both internally and externally. + Resourcefulness: The ability to think creatively and find solutions to complex problems, often with limited guidance or resources. **Other Information** + Some overtime and occasional travel may be required. + This position will be considered residential for the first 90 days with a telecommute schedule considered after the probationary period. ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits. A.T. Still University (ATSU) does not discriminate on the basis of race, color, religion, ethnicity, national origin, sex (including pregnancy), sexual orientation, age, disability, or veteran status in admission or access to, or treatment or employment in its programs and activities. In demonstrating mutual respect for all members of the ATSU community, ATSU is an Equal Employment Opportunity (EEO). Meeting this mission requires serving together in mutual respect of one another's functions and each person's importance as an individual.

St. Louis Wholesale Tire is a 2nd Generation family owned and operated nationwide wholesale tire distributor in a growth mode looking for motivated individuals with a solid understanding of basic business principles and a willingness to learn, grow, and help take the company to the next level. We provide a friendly and flexible work environment, offer an excellent benefit package including health, dental & vision, life, competitive retirement plan, and supplemental insurance, a great schedule; M-F 8:30 - 5:00, accrued PTO after 60 days. Our competitive environment encourages and rewards individual and team success. We offer excellent training and advancement opportunities. Come find out why we were voted the best place to work by Tire Business magazine. Role OverviewWork with management in key areas to maximize their use for implementation of the company's Strategic goals. Work with all levels of the organization to assist in a diverse array of administrative functions that contribute to efficient business flow and organizational growth. Tasks include but are not limited to. Data Entry / Analysis Assistance- Work in Excel to assist in compiling data for monthly reporting and pricing analysis.- Work in Excel to compile data for Marketing literature and pricelists.- Periodic data entry into SAGE100, our operating software. Marketing - Tradeshow communications and coordination.- Aid in travel preparation and Hotel bookings.- Promotional material design and inventory management.- Assistance with flyers and promotional material creation.- Social media presence assistance.- Website data review and management assistance. Human Resources / Administrative- Assist GM with hiring: job postings, resume review, and interview scheduling.- Manage the onboarding process and paperwork.- Manage calendar for meetings, reviews, special dates, PTO availability- Payroll hour verification and reporting bi-weekly.- Help management implement and execute projects by deadlines and stay on top of recurring tasks. Sales support / Customer Service- Help the sales team with customer service functions: order entry, shipment tracking, invoice copies.- Help with receptionist phone assistance when call volume is heavy. Qualifications- College degree or at least 5 years of administrative experience required.- Ability to multitask and prioritize workload across a diverse array of tasks.- Strong organizational, problem-solving, and communication skills.- Willingness to work and communicate with coworkers at all levels of the organization.- Proficiency in Microsoft Excel is a must. Advance knowledge is a big plus.- Design program experience; adobe illustrator a plus.- Sage100 and Crystal reports knowledge preferred but not required. Compensation: $45,000.00 - $60,000.00 per year Why Work at St. Louis Wholesale Tire? At St. Louis Wholesale Tire, we believe a great company starts with great people. As a family-owned business with over 40 years of industry leadership, we've built a reputation not just for exceptional products and service-but for the way we treat our team. What Makes STLWT a Great Place to Work? 🏆 Award-Winning Workplace - We were voted the Best Place to Work in the Entire Tire Industry in 2019! Our team is the heart of our success, and we take pride in creating a workplace where people thrive. ✅ Culture of Integrity & Respect - We stand behind everything we do, and that includes our people. We foster a supportive, team-oriented environment where your contributions are valued. ✅ Stability & Growth - As a second-generation company, we're in it for the long haul. We offer long-term career opportunities in a growing industry, with room to develop your skills and advance. ✅ Work That Matters - We help businesses across the country keep moving with specialty tires and inner tubes. What we do has a real impact, and we take pride in being the best at it. ✅ People-First Approach - Our customers appreciate us because we listen. We bring that same personal touch to our employees, ensuring a workplace where your voice is heard. ✅ Fast-Paced & Dynamic - No two days are the same! If you love problem-solving, efficiency, and keeping things moving, you'll fit right in. At STLWT, you're not just another employee-you're part of the family. Join us and be a part of a company that values integrity, relationships, and doing right by people. Ready to grow with us? Check out our open positions!

PURPOSE: The Associate Extension Administrator (AEA) is responsible for providing day to day leadership and management for the Lincoln University Cooperative Extension (LUCE) program. The AEA will help lead the development of long-term strategies to enhance LU's Land-grant mission. The AEA will oversee the four signature areas of Extension Agricultural and Natural Resources, 4-H and Youth Development, Family and Consumer Sciences, and Community and Economic Development. The AEA will also manage LU's Expanded Food and Nutrition Education Program, Innovative Small Farm Outreach Program, Innovative Small Farm Outreach Program, and other ancillary Extension programs. The AEA will collaborate with the Land-Grant Program Leadership Team in collaboration with the state-wide research and extension efforts. This position is dual appointment with time dedicated to administrative responsibilities and execution of programming in the candidate's area of expertise. ESSENTIAL JOB FUNCTIONS: * Provide leadership to Extension and Educational Outreach staff in overall program design, development, delivery, and assessment. * Develop and Extension Advisory Council to identify stakeholder needs for programming and resource needs. Collect relevant data from programming assessment and evaluations. * Maintain knowledge of stakeholder needs based on data analysis. Maintain awareness of current trends affecting Extension and keeps the Dean advised as appropriate. * Prepare reports and documentation to the US Department of Agriculture-National Institute of Food and Agriculture and the university as required. * Serve on local, state, and national Extension committees, task forces and university committees as requested. * Build alliances with businesses and state government agencies, commodity groups, agriculture stakeholders, community-based organizations, and others at the local and state level. * Assist in the development of LU's Strategic Plan at the college and university levels in collaboration with Associate Research Director and in accordance with the focus areas of state and national concerns. * Assists in budget preparation and appropriate fiscal management. * Interact successfully with the campus administrators, faculty, students, staff, and the public. * Other job-related duties and responsibilities as required. QUALIFICATIONS: Minimum Qualifications * A master's degree in agriculture or related Agricultural fields including Family and Consumer Sciences, Extension Education, Community and Economic Development, Youth Development, and Economics. * 5 years' experience in Extension administration. * Must have successfully supervised a unit of staff and faculty. * Knowledge of Cooperative Extension and outreach programs with a commitment to the broad mission of a Land-Grant university. Preferred Qualifications * A PhD degree in Agriculture or related Agricultural fields including Family and Consumer Sciences, Extension Education, Community and Economic Development, Youth Development, and Economics. * Experience at an 1890 Land Grant Institution. Knowledge, Skills, Abilities, and Personal Characteristics: * Knowledge and experience in developing, conducting, administrating, and evaluating Extension programs. * Knowledge of university and U.S. Department of Agriculture policies and procedures. * Advanced knowledge and experience in developing strong organizational relationships. * Demonstrated skill in budget preparation and fiscal management. * Advanced verbal and written communication skills with a demonstrated ability to develop and deliver presentation. * Strong Leadership, Problem-solving and Crisis Management abilities. * Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community including limited resource and minority groups. * Ability to operate a personal computer and related software applications including a demonstrated ability to embrace rapid technological changes including use of distance education. * Ability to foster a cooperative work environment with a priority on employee development and performance management skills. PHYSICAL DEMANDS: * Ability to travel statewide to oversee satellite offices. * Ability to travel to local, state, regional, and national meetings, conferences, and trainings. This is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Lincoln University. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.