Executive assistant jobs in Mobile, AL - 23 jobs

Information Position Number 005221 Position Title Grants Administration Specialist I - 005221 Division Academic Affairs Department 470100 - Dean-Nursing Minimum Qualifications Bachelors degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and one year of related experience. Directly related experience may be substituted on a year-for-year basis for the required college education. Preferred Qualifications Job Description Summary The University of South Alabama's College of Nursing - Administration department is seeking to hire a Grants Administration Specialist I. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position. Essential Functions * Maintains complex accounting and financial records for several grant funds. * Monitors grant expenditures and notifies Principal Investigators of policy conflicts and assists in resolving budget problems. * Ensures expenditures conform to rules and regulations of the funding agency. * Analyzes funding needs and assists Principal Investigators with preparing budget proposals for grant applications. * Assists Principal Investigators in resolving personnel problems by explaining policies and procedures and recommending actions. * Counsels staff employees regarding personnel policies and procedures. * Negotiates supply contracts with vendors as needed. * Determines needs of the departments. * Prepares and signs requisitions for supplies and materials. * Analyzes departmental policies and procedures and recommends changes to the Chair/Director. * Regular and prompt attendance. * Ability to work schedule as defined and overtime as required. * Related duties as required. Posting Information Number of Vacancies 1 Position End Date (if temporary) Job Open Date 11/18/2025 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular

What we offer Explore a world of opportunities with us. Look ahead with us and help shape innovative solutions to make our world more sustainable and life healthier, more vibrant and more comfortable. At Evonik, you have the chance to explore, thrive, and grow alongside 33,000 colleagues. Among attractive career paths and high-quality development programs, we not only offer performance-based remuneration and occupational health benefits but also hybrid and flexible working environments with #SmartWork. Bring your fresh perspective, develop your strengths, break out your mold, and find a career that fits your dreams with us. Click on the link below to learn what our employees have to say about Evonik: ************************************************** Senior Administrative Assistant for the Sr. Vice President / Vice President (SVP / VP) of NGT-AMR, and the extended NGT-AMR Management Team. Performs multiple administrative duties with limited supervision. Works independently and is responsible for task achievement and results. RESPONSIBILITIES * Department Administration. Oversees and manages multiple department-wide topics and systems essential for efficient and effective functioning of key activities of NGT-AMR managers and staff, including: * Creation and management of department-wide Microsoft Teams and SharePoint sites, including overall control of access rights to documents and content within. * Management and protection of sensitive and confidential organizational documentation and databases. * Engineering Service Request (ESR) work intake workflow for NGT-AMR to cover activity and project prioritization and resource planning * Collaborates with NGT Controlling department to ensure costs are allocated and charged correctly in the SAP, TEPS, and Concur systems. * Oversight of department-wide policies, procedures and processes. * Management of organization charts and headcount updates. * Coordination of department-wide external services (e.g., training, consulting, couriers). * Coordination and guidance to the group of administrative support staff within AMR-EN, ensuring sufficient cross-training for business-critical functions. * Administration of calendars, department meetings, paid time off (PTO) within Outlook, Workday and other internal Evonik databases. * Department-wide training and qualification processes (e.g. Workday Learning assignments) * Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability. * Reporting, Communications, and Correspondence. Manages and coordinates all official department-wide reporting and other communications in a professional manner handling sensitive and confidential information appropriately. Accountable topics include: * Department internal communications, updates. * KPI reporting. * Intra-company communications (e.g. regional and global level announcements, reports and updates). * Acting as key liaison between NGT-AMR and Corporate Communications * Preparation and distribution of department internal documentation (e.g., reports, presentations, spreadsheets). Reviews all outgoing correspondence for accuracy. Composes some correspondence from verbal instructions or brief notes. Composes on own initiative short, non-technical correspondence. * Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability. * Management Support. Supports two Directors and ten Managers with many delegated tasks and responsibilities on topics including: * TEPS setup / removal of directs, onboarding / offboarding including maintaining organization charts and management of changes. * Delegated review and approval processes (e.g., IT tickets, invoices, expense reports) * Liaison / single-point-of-contact (SPOC) with corporate and site support departments (e.g., IT Services, Site EHSSQ). * Coordinates recruiting processes with hiring managers, HR partners, and candidates. * Makes travel arrangements, when requested, for NGT-AMR management team members. * Assembles information and prepares Concur expense reports, when requested, for NGT-AMR management team members. * Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability. * Planning and Facilitation of Major Meetings, Events and Visits. Accountable topics include: * Responsible for Management Team meetings by preparing agendas, reports and other reference documents. Responsible for taking notes during meetings and documenting actions identified. * Coordinates and arranges accommodations with personnel at the Mobile site and other region NGT offices for NGT-AMR sponsored visitors to the region and temporary assignees to investment projects. * Planning and scheduling larger meetings and events. * Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability. REQUIREMENTS * A business degree (bachelors), or at least an associates degree and equivalent combination of education, with a minimum of 5 - 8 years of experience supporting leadership at or above Director level. Experience with technical and / or engineering topics is preferred. * This position requires the incumbent to be flexible and ready to work with management on short notice, with minimal impact on day-to-day tasks and priorities. This requires application of strategic thinking, planning, and organization skills. * Excellent written and verbal communication skills are required to interface with executive and senior internal and external contacts, outside groups/agencies, and Evonik international offices in a courteous, highly professional, and effective manner. Composes and edits letters, memoranda, reports, and presentations; generates and revises correspondence and handles processing of a variety of documentation. Advanced Microsoft Office application skills, including PowerPoint, Word, and Excel are required tools. SAP and Workday experience is required. * A basic knowledge of German language is preferred for this position to process correspondence transmitted in the German language. Basic knowledge is helpful for determining topics of correspondence, and especially in managing and archiving. The Evonik Group adopts an Equal Employment Opportunity (EEO) approach. Candidates are assessed based on their educational qualifications, experience, job competencies and potential and shall not be discriminated against on the basis of race, ethnicity, age, gender, religion, nationality, disability or sexual orientation or other classifications protected by local, state, or provincial regulations. Your Application To ensure that your application is proceeded as quickly as possible and to protect the environment, please apply online via our careers portal. Further information about Evonik as Employer can be found at *************************** Please address your application to the Talent Acquisition Manager, stating your earliest possible starting date and your salary expectations. Your Talent Acquisition Manager: Taran Singh [C] Company is Evonik Corporation

Requirements YOUR DAY-TO-DAY: Administrative Support Manage the CEO's calendar, including scheduling meetings, appointments, and monitoring for potential conflicts. Prepare for meetings by organizing agendas, taking minutes, and gathering necessary materials, and following up on any action items. Assist in the planning and execution of special projects and initiatives, ensuring deadlines are met. Organize and maintain files, records, and important documents. Perform various administrative tasks, projects, and duties as assigned. Email Management Manage, organize, and prioritize inbound email to ensure timely and appropriate response. Reply to emails on behalf of the CEO as directed. Establish and maintain and efficient filing system for email records and reference materials. Travel & Meeting Coordination Coordinate travel arrangements for business and personal needs, including flights, hotels, rental cars, and itineraries. Identify efficient, cost-effective travel options. Arrange meeting logistics such as conference rooms, schedules, and necessary materials for company events, conferences, and off-site meetings. Project Management Assist with the planning, coordination, and execution of company projects and strategic initiatives. Support cross-departmental efforts by managing assigned projects for Marketing, Recruiting, Sales, and other teams as needed. Personal Assistant Duties Track and provide reminders for personal items such as holidays, birthdays, anniversaries, and family events. Assist in arranging personal travel plans. Ensure schedules are followed and that the CEO remains aware of priorities and upcoming commitments. WHAT YOU BRING TO THE TEAM: Passion about the mission of Sunbelt Fire, our core values, and serving those who save and protect lives. High School diploma or GED required Bachelor's degree in business administration, communications, or a related field preferred. Minimum of 3-5 years of experience as an Executive Assistant or in a similar support role preferred. Ability to maintain the highest level of confidentiality and handle sensitive information with discretion. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite. Strong problem-solving skills and exceptional attention to detail. Ability to prioritize tasks effectively and manage competing deadlines. Proactive, self-motivated, and capable of anticipating needs. Adaptable to changing priorities and able to work well under pressure. POSITION TYPE: Full-time, Monday-Friday with ability to respond to texts or emails after hours and on weekends. BENEFITS: Medical, Prescription Drug, Dental and Vision benefits offered through BCBS of Alabama and Mutual of Omaha. Company paid Life Insurance. Company paid Long-Term Disability (Short-Term Offered). 401k with Company Match. Vacation and Sick Leave. Paid Holidays. Industry training and continuing education in field. All positions are subject to background check and drug test. If you're excited about this opportunity to succeed with a fast growing, entrepreneurial company...then we can't wait to meet you. Apply today! 1). Step 1 - Complete Application 2). Step 2 - Complete Assessment via link below: **************************************** Since its founding in 1983, Sunbelt Fire is a family-owned and operated company providing apparatus, equipment, repair, and maintenance for the fire service. Today, Sunbelt Fire has a workforce of over 70 team members spread across five states. We not only deliver superior performance to our customers but also leave a lasting impact on the communities we serve. Rooted in dedication and teamwork, we have built enduring relationships, solidifying our position as a trusted partner in the fire service.

Applied Technical Services, LLC ("ATS" or the "Company") is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States. Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services. Summary: ATS is seeking Level II Radiographers and RT Assistants to support our Mobile, AL office. Responsibilities/Duties: RT Assistants * Perform tasks as directed in order to prepare components or equipment for inspections. * Work alongside certified technicians to help complete projects and learn activities. * Interface with personnel to determine scope of work and work priorities in order to meet customer expectations. * Help clean and organize equipment before, during, and at the completion of projects. * Document on job training experience as assigned by management. * Perform other job related tasks as assigned by supervisors. Responsibilities/Duties: Level II Radiographers * Perform RT examinations of materials in accordance with procedures, codes, standards, and specifications. * Set up and utilize NDT Testing Equipment for Radiographic Inspections. * Be thoroughly familiar with the scope and limitations of the methods for which qualified and exercise assigned responsibility for OJT and guidance of trainees * Interface with department managers and clients to determine scope of work and work priorities in order to meet customer expectations. * Be able to prepare written instructions and to organize and report the results of examinations. * Work independently and support team members. * Perform other job related tasks as needed and assigned by supervisors. * Actively participate in ATS and Client Safety Programs.

Schedule: Monday - Friday, 8:00 AM - 5:00 PMRate: $25-30/hr BOE Duration: 3-6-month contract (potential extension or temp-to-hire opportunity) Sirius Staffing is seeking an Executive Administrative Assistant for a contract position that will support a senior leadership team at a large manufacturing site in Theodore, AL. Key Responsibilities Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements. Act as the primary point of contact between executives and internal/external stakeholders. Coordinate meetings, prepare agendas, record minutes, and manage follow-ups. Handle confidential information with discretion and professionalism. Assist with expense management, event planning, and executive communications using SAP Concur. Support special projects and day-to-day operational needs as required. Qualifications High school diploma or equivalent required. Proven experience as an Executive Administrative Assistant, Senior Administrative Assistant, or similar role. Strong organizational and time-management skills; able to manage multiple priorities effectively. Excellent verbal and written communication skills. High level of discretion, professionalism, and sound judgment. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with SAP Concur or a similar travel/expense management system preferred. Sirius Staffing is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to characteristics such as race, color, national origin, religion, gender, age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity, or any other status protected by law.

HI, Hope you're doing well This is Pankaj from 4P Consulting please see below . Operation Assistant 1: Start Date : 07/01/2024 Duration; TBD (so post it for 1 year) Job Description skills and Responsibilities · Ability to multi-task. Dispatch experience would be beneficial. · Team Player. Quick Leamer. · Able to work rotating shifts, in a 24/7 environment, including nights/weekends/holiday, as well as available for callouts during storm situations. · The possibility exists to work in a lone worker situation. · Ability to work in a sometimes fast paced, highly stressful, environment. · Highly probable that the successful candidate will be working our weekend shift, · Saturday/Sunday 6 am 6 pm followed by 7 am - 3 pm Monday/Tuesday shift; another possibility would be our evening shift, 2 pm - 1O pm, Monday- Friday. Thanks and Regards Sr. Talent Acquisition Specialist Pankaj Mishra ********************************* ***************

Job Description Safety Plus Inc. leads the market as the premier provider of SaaS technology and technology-enabled worksite safety services. Our mission is to become the household name in safety within our target markets. We are on the cusp of revolutionizing the safety landscape with groundbreaking solutions that make safe work efficient and easy. Our commitment to excellence, creativity, and providing customers with new ways to embed safe work practices sets us apart. At Safety Plus Inc., we are driven by a noble cause. Join us as we empower our clients to prevent tragedies and create safer workplaces for all. Why Choose Safety Plus Inc? If you are looking for a rewarding career where you can make a real impact, Safety Plus Inc. is the place for you. Join us in our mission to create safer workplaces and protect lives. Innovative Technology: Our proprietary software revolutionizes safety management, providing our clients with real-time insights and solutions. Expert Consulting Services: Our team of experienced safety consultants are industry leaders, providing customized solutions to meet each client's unique needs. Impactful Work: Join a team that is making a difference every day, creating safer environments for workers across industries. Professional Growth: We are committed to the growth and development of our employees, offering continuous learning opportunities and career advancement. Dynamic Work Environment: Be part of a collaborative, supportive, and forward-thinking team that values innovation and dedication. Position Overview Safety Plus Inc. is seeking a reliable and detail-oriented Administrative Support Specialist. This position supports several internal departments including Software Implementation, Client Success, Support Services, and Operations. The specialist assists with data accuracy, system cleanup, ticket monitoring, and cross functional administrative projects. Key Responsibilities Data Integrity and Processing Maintain accurate data in SafetyPlus Edge and related systems Complete routine data checks, cleanup tasks, and quality reviews Ticket Board Monitoring Monitor the ConnectWise ticket board each day and ensure tickets are properly updated Complete routine cleanup and elevate issues that require attention Department Support Support Software Implementation, Client Success, and Support Services with administrative tasks Assist with account setup, data preparation, documentation, and project coordination Administrative Coordination Complete internal administrative duties including organizing files, preparing documents, and recording notes Protect confidential information and communicate effectively with internal teams and clients Continuous Improvement Identify opportunities to improve workflows and documentation Assist in updating SOPs and support leadership on special projects Qualifications Required: High school diploma or equivalent Demonstrated experience in administrative work, data entry, or operations support Strong attention to detail with consistent accuracy in data handling Proficiency in Microsoft Office Suite or related software Strong written and verbal communication skills Ability to manage multiple tasks and work independently Preferred: College degree or comparable work experience Experience with SaaS applications, CRM systems, or ticketing platforms such as ConnectWise or Salesforce Experience supporting multiple departments within an operations or software environment General understanding of safety, compliance, OSHA, or DOT related concepts If you are passionate about customer service and looking for a role where you can make a tangible difference, apply now to join the Safety Plus Inc. team and be part of our mission to create safer workplaces for all!

Safety Plus Inc. leads the market as the premier provider of SaaS technology and technology-enabled worksite safety services. Our mission is to become the household name in safety within our target markets. We are on the cusp of revolutionizing the safety landscape with groundbreaking solutions that make safe work efficient and easy. Our commitment to excellence, creativity, and providing customers with new ways to embed safe work practices sets us apart. At Safety Plus Inc., we are driven by a noble cause. Join us as we empower our clients to prevent tragedies and create safer workplaces for all. Why Choose Safety Plus Inc? If you are looking for a rewarding career where you can make a real impact, Safety Plus Inc. is the place for you. Join us in our mission to create safer workplaces and protect lives. * Innovative Technology: Our proprietary software revolutionizes safety management, providing our clients with real-time insights and solutions. * Expert Consulting Services: Our team of experienced safety consultants are industry leaders, providing customized solutions to meet each client's unique needs. * Impactful Work: Join a team that is making a difference every day, creating safer environments for workers across industries. * Professional Growth: We are committed to the growth and development of our employees, offering continuous learning opportunities and career advancement. * Dynamic Work Environment: Be part of a collaborative, supportive, and forward-thinking team that values innovation and dedication. Position Overview Safety Plus Inc. is seeking a reliable and detail-oriented Administrative Support Specialist. This position supports several internal departments including Software Implementation, Client Success, Support Services, and Operations. The specialist assists with data accuracy, system cleanup, ticket monitoring, and cross functional administrative projects. Key Responsibilities Data Integrity and Processing * Maintain accurate data in SafetyPlus Edge and related systems * Complete routine data checks, cleanup tasks, and quality reviews Ticket Board Monitoring * Monitor the ConnectWise ticket board each day and ensure tickets are properly updated * Complete routine cleanup and elevate issues that require attention Department Support * Support Software Implementation, Client Success, and Support Services with administrative tasks * Assist with account setup, data preparation, documentation, and project coordination Administrative Coordination * Complete internal administrative duties including organizing files, preparing documents, and recording notes * Protect confidential information and communicate effectively with internal teams and clients Continuous Improvement * Identify opportunities to improve workflows and documentation * Assist in updating SOPs and support leadership on special projects Qualifications Required: * High school diploma or equivalent * Demonstrated experience in administrative work, data entry, or operations support * Strong attention to detail with consistent accuracy in data handling * Proficiency in Microsoft Office Suite or related software * Strong written and verbal communication skills * Ability to manage multiple tasks and work independently Preferred: * College degree or comparable work experience * Experience with SaaS applications, CRM systems, or ticketing platforms such as ConnectWise or * Salesforce * Experience supporting multiple departments within an operations or software environment * General understanding of safety, compliance, OSHA, or DOT related concepts If you are passionate about customer service and looking for a role where you can make a tangible difference, apply now to join the Safety Plus Inc. team and be part of our mission to create safer workplaces for all!

Chemical facility located in Theodore, AL is currently looking for an Administrative Assistance with PlantDoc experience. Qualifications/Competencies/Experience: Has developed knowledge and skills in own area; may still be acquiring higher level skills. Works with moderate supervision/ guidance; accountable for individual results and impact on team. Expands knowledge and skills. Works on straightforward tasks using established procedures; work is subject to review by others. Depends on others for instruction, guidance and direction. Develops knowledge and skills in basic practices and procedures within own area. Applies basic technical skills and knowledge to complete assigned work. Responds to standard requests from internal or external customers. Solves routine problems by following defined procedures. Manages own time to meet deadlines set by others. Works with others as part of a team 0-5 years of administrative experience. Previous experience in an engineering environment is preferable. Proficiency in Microsoft Office Suite. Attention to detail. Proofreading and editing. Written, verbal, and interpersonal skills. Tasks: * Plantdoc: * Upload reports into Plantdoc and update tracking chart of what reports have been uploaded * Request access for new employees to Plantdoc to view and approve inspection reports * Change set approvers for plants as new engineers are hired on * Train new employees how to search for previous inspection reports in Plantdoc * Do file research as needed for past reports in Plantdoc * Assists testing for new Millwright and I&E hires * Assist with Contractor Safety Orientation Must have PlantDoc experience Must be able to pass background check Must have valid Driver's License Pay: $21.57/hr Schedule: Monday - Friday Qualifications/Competencies/Experience: In addition to level 1 competencies, has developed knowledge and skills in own area; may still be acquiring higher level skills Works with moderate supervision/ guidance; accountable for individual results and impact on team Expands knowledge and skills Applies knowledge/skills to complete a variety of day-to-day activities within own area Responds to customer needs; seeks guidance on issues outside own area Solves problems using standard procedures Prioritizes and organizes own work to meet agreed upon deadlines Works with others to achieve team goals. Typically has 2 - 10 years relevant experience. Brown & Root Industrial Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law. BENEFITS: Brown and Root offers a selection of competitive lifestyle benefits which include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, and flexible work schedule. We support career advancement through professional training and development.

Job Description Company: Schneider Insurance Agency, Inc. Hours: 1525 hours per week | Flexible Scheduling | In-Office Role About Us At Schneider Insurance Agency, we pride ourselves on being a trusted local team that helps protect what matters most to families and businesses across the Gulf Coast. We combine professionalism with a friendly, down-to-earth culture that values growth, collaboration, and customer care. Position Overview: We're seeking organized, personable Administrative Assistants to support our service team with day-to-day client operations. This role is ideal for someone looking to gain professional office experience in a growing business environment. You'll work closely with licensed insurance professionals, learning the fundamentals of agency operations and customer service. Benefits Hourly Base Salary Based on Experience Flexible Schedule Responsibilities Key Responsibilities: Answer and route incoming phone calls with a friendly, professional attitude Assist clients with billing questions and payment processing Prepare and process Certificates of Insurance (COIs) Set up renewal shells and organize policy audits within our management system Support team members with data entry, document scanning, and filing Maintain organized records and assist with special administrative projects as assigned Requirements What Were Looking For Strong communication and interpersonal skills Attention to detail and accuracy in data entry and documentation Proficiency with Microsoft Office (Word, Excel, Outlook) Willingness to learn industry systems and procedures Dependable, professional, and comfortable working in a team environment Growth Opportunities: This position offers a pathway to long-term roles within the agency for those interested in pursuing a career in insurance, customer service, or office administration. As you learn our systems and processes, there are opportunities for advancement into full-time positions and potential licensing and training support. Why Join Schneider Insurance Agency? Supportive and collaborative work environment Hands-on exposure to real-world business operations Opportunities for professional growth and development Competitive hourly pay with flexible scheduling

TempToFT Administrative Assistant Role: Scheduling and Calendar Management: Managing calendars, scheduling meetings, appointments, and travel arrangements. Communication: Answering phones, taking messages, handling emails, and distributing correspondence. Document Management: Preparing reports, memos, letters, and other documents; maintaining organized filing systems (both physical and digital). Office Support: Ordering supplies, maintaining office equipment, and assisting with general office tasks. Additional Responsibilities: Customer Service: Greeting visitors and providing information. Data Entry and Management: Maintaining databases and spreadsheets. Meeting Coordination: Preparing agendas, taking minutes, and distributing meeting materials. Project Support: Assisting with various projects and initiatives. Skills Required: Strong organizational skills . Excellent communication skills: (written and verbal). Proficiency in relevant computer software: (e.g., Microsoft Office Suite). Time management skills . Attention to detail . Ability to multitask and prioritize tasks . Pay Rate: $14 hr Hours: Monday- Friday 7:30 am- 4:30

CUMULUS MEDIA| Mobile, Alabama is the Gulf Coast's leading radio and digital media company-hands down! Our five powerhouse stations have set the standard for excellence for decades. 93BLX has been the #1 station on the Gulf Coast for over 50 years; 104.1 WDLT consistently ranks in the Top 3; 97.5 WABD is a Top 5 hit music leader; and WGOK Gospel 900/104.1 HD2 remains a Top 10 staple in the market. Plus, JOX 660/104.1 HD3 is the new sports authority for Alabama football. Together, these iconic brands deliver unmatched reach and results for our partners. Position Overview CUMULUS MEDIA | Mobile, Alabama has an immediate opening for an Administrative Assistant. This is an outstanding opportunity to work with some of the top radio talents in the country and become an ambassador for Cumulus. We are looking for an individual with an outgoing personality that also has the ability to be flexible, proactively supportive, productive, friendly, and most importantly, loves radio. The Administrative Assistant is an integral part of a radio advertising sales team and provides administrative support to the sales reps and managers. Key Responsibilities & Qualifications Key Responsibilities: * Primary role is acting as a liaison between our sales team, our clients and our other inter-company departments * Organize and input both new and revised orders; assist in creating sales proposals, digital campaigns; and provide customer care to help eliminate problems, and grow our business * Assists Account Executives with orders and traffic as needed * Prepares and assembles reports and presentations * Provide research materials using Tapscan, Media Monitors, Scarborough, etc. * Keep sales materials/ media kits up to date * Backup for Account Executives as needed to input traffic instructions into Vcreative * Backup for Receptionist * Attend National promotions as needed * Answers telephones, type correspondence and schedules appointments * Maintains account lists and mailing lists and employee lists * Provide support to clients by providing documents, forms and other paperwork to ensure seamless execution of client media buys * Assist Traffic Managers by gathering copy and traffic and working to solve clearance issues * Works on highly time sensitive projects, adhering to deadlines * Manages multiple project requests simultaneously with quick turnaround time * Responsible for entering National orders and commercial copy * Additional duties as designated by the Sales Manager or Market Manager related to sales or administrative functions Qualifications: * 1-3 Years of experience in sales, marketing, advertising and/or promotions preferred * Extensive computer skills including but not limited to extensive knowledge of Microsoft Office, Word, PowerPoint, Excel, image manipulation, social media and the ability to adapt to proprietary computer systems * Background in radio station continuity or sales helpful * Self-starter that is detail oriented, organized, and must be excellent at written and oral communication and possess strong multitasking skills * Dependable with a strong work ethic and possess a team player attitude * Aptitude to make decisions and work independently without immediate direction or supervision * Ability to interact with management and staff at all levels What We Offer * Competitive Pay * Focused, responsible and collaborative work environment with the ability, to ask "what if" and try innovative solutions * Medical, Dental & Vision Insurance coverage * 401K with company match * Paid Vacation, Sick & Holiday time off * Parental leave time off benefits, life insurance, disability insurance, wellness, and an employee referral bonus program For immediate consideration, please visit ********************************** For more information about Cumulus Media, visit our website at: ***************************** EEO Statement CUMULUS MEDIA is proud to be an Equal Opportunity Employer (EOE).

Benefits: Company parties Competitive salary Employee discounts Health insurance Opportunity for advancement Paid time off Training & development Tuition assistance Secretary/Administrative Assistant is charged with three different but complementary roles: Direct support of the corporate Owner-Team and General Manager Direct support of the Department Managers General support of the sales staff Benefits Paid Training Careers Advancement Opportunities Flexible Scheduling Competitive Compensation Year-Round Work Spiffs, Rewards, & Employee Contests All assignments to the secretary/administrative assistant from Department Managers and sales staff need to be approved by the General Manager to ensure equitable and effective distribution and use of his/her time. Job-related contact can occur with all demographic groups, with the majority of contacts being with company customers and employees. Representative duties include: Performing secretarial functions in support of the Owner-Team, General Manager and Department Managers, including preparation of tailored and confidential correspondence; answering and directing calls; appointments, schedules and calendars; mail distribution; filing; and preparation of promotional material. Performing general clerical and administrative assistance functions in support of the sales staff, to include preparing letters, bids, contracts, general typing and word-processing, etc. Assisting in the preparation for corporate or corporate-sponsored business meetings. Performing related administrative duties as directed by the General Manager. Monitoring the fax, copying and video machines to ensure smooth functioning, and acting as liaison for repair of the above-mentioned machines. Monitoring and keeping inventory on office supplies including, pens, papers, computer auxiliaries, and all related parts and auxiliaries for fax, copying and video machines. Providing the General Manager with weekly inventory reports on office supplies so they can be reordered promptly. Acting as backup for the Receptionist. Job Qualifications: High school diploma. Experience and the physical ability to perform all modern business office clerical roles, including mail distribution. Proven ability to type 40 or more WPM on a word-processor. Demonstrated ability to quickly learn new software and technology, with proficiency in Microsoft Office, Adobe Photoshop, SAP, and social media platforms.. Ability to operate all current administrative office machines including, a word-processor, computer, typewriter, copying machine, fax machine, calculator, phone operator instrument, printer, base radio, etc. Excellent interpersonal and verbal communication skills, including advanced customer service skills on the phone and in person in order to project a professional and efficient image for (company name). Excellent proofreading, spelling, grammar, arithmetic and business writing skills. Ability to work under time and backlog pressure for extended periods of time. Ability to handle multiple tasks efficiently. ****QUALIFIED? >>>>>>>WE'VE MADE IT SO EASY! >>>>>>>>>>>TEXT - FUN to ************ to start the hiring process! (Only use the letters FUN. No other digits.) Compensation: $13.00 - $17.00 per hour There are many exciting options for a career in HVACR waiting to be explored. If you're looking for a career that offers flexibility, job stability, strong pay, benefits and more, then you've come to the right place!

Job DescriptionBenefits: Company parties Competitive salary Employee discounts Health insurance Opportunity for advancement Paid time off Training & development Tuition assistance Secretary/Administrative Assistant is charged with three different but complementary roles: Direct support of the corporate Owner-Team and General Manager Direct support of the Department Managers General support of the sales staff Benefits Paid Training Careers Advancement Opportunities Flexible Scheduling Competitive Compensation Year-Round Work Spiffs, Rewards, & Employee Contests All assignments to the secretary/administrative assistant from Department Managers and sales staff need to be approved by the General Manager to ensure equitable and effective distribution and use of his/her time. Job-related contact can occur with all demographic groups, with the majority of contacts being with company customers and employees. Representative duties include: Performing secretarial functions in support of the Owner-Team, General Manager and Department Managers, including preparation of tailored and confidential correspondence; answering and directing calls; appointments, schedules and calendars; mail distribution; filing; and preparation of promotional material. Performing general clerical and administrative assistance functions in support of the sales staff, to include preparing letters, bids, contracts, general typing and word-processing, etc. Assisting in the preparation for corporate or corporate-sponsored business meetings. Performing related administrative duties as directed by the General Manager. Monitoring the fax, copying and video machines to ensure smooth functioning, and acting as liaison for repair of the above-mentioned machines. Monitoring and keeping inventory on office supplies including, pens, papers, computer auxiliaries, and all related parts and auxiliaries for fax, copying and video machines. Providing the General Manager with weekly inventory reports on office supplies so they can be reordered promptly. Acting as backup for the Receptionist. Job Qualifications: High school diploma. Experience and the physical ability to perform all modern business office clerical roles, including mail distribution. Proven ability to type 40 or more WPM on a word-processor. Demonstrated ability to quickly learn new software and technology, with proficiency in Microsoft Office, Adobe Photoshop, SAP, and social media platforms.. Ability to operate all current administrative office machines including, a word-processor, computer, typewriter, copying machine, fax machine, calculator, phone operator instrument, printer, base radio, etc. Excellent interpersonal and verbal communication skills, including advanced customer service skills on the phone and in person in order to project a professional and efficient image for (company name). Excellent proofreading, spelling, grammar, arithmetic and business writing skills. Ability to work under time and backlog pressure for extended periods of time. Ability to handle multiple tasks efficiently. ****QUALIFIED? >>>>>>>WE'VE MADE IT SO EASY! >>>>>>>>>>>TEXT - FUN to ************ to start the hiring process! (Only use the letters FUN. No other digits.)

The Administrative Assistant I provides clerical and administrative support to Division Directors and other leaders within the facility. This role performs a variety of tasks, including preparing correspondence, scheduling meetings, maintaining records, and taking minutes, while ensuring the smooth operation of the office. **Essential Functions** + Prepares and proofs correspondence, reports, forms, schedules, and other documents, ensuring accuracy and confidentiality. + Assists Division Directors in planning, organizing, and implementing administrative activities, including developing complex reports. + Maintains business calendars, schedules meetings and conferences, and prepares agendas for meetings conducted by Division Directors. + Establishes and maintains organized record-keeping systems for hard copy and electronic files, including policies, procedures, and reports. + Serves as the first point of contact for visitors and phone inquiries, addressing needs or referring to appropriate associates with professionalism. + Attends meetings, takes minutes, and distributes them to relevant participants, ensuring timely follow-up on action items. + Coordinates meeting arrangements, travel schedules, and reimbursement documentation for Division Directors and other leaders as assigned. + Assists in drafting and distributing nursing department and safety manual policies and procedures as directed. + Monitors and operates office equipment, such as computers, printers, and transcription devices, ensuring functionality and proper maintenance. + Provides oversight of clerical activities, including reviewing correspondence and documents prepared by others for accuracy and adherence to procedures. + Performs other duties as assigned. + Maintains regular and reliable attendance. + Complies with all policies and standards. **Qualifications** + Associate Degree or coursework in Business Administration or a related field preferred + 0-2 years of clerical or administrative experience required **Knowledge, Skills and Abilities** + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment. + Strong organizational and time management skills with attention to detail. + Excellent verbal and written communication skills, including grammar and proofreading. + Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. + Professional demeanor with strong interpersonal skills to interact with staff, executives, and external stakeholders. + Ability to handle sensitive and confidential information with discretion. Equal Employment Opportunity This organization does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, the facility complies with all applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to ************************************************* to obtain the main telephone number of the facility and ask for Human Resources.

Qualifications Minimum Qualifications: * High School graduate or GED equivalent * Well developed oral and written communication skills * Working knowledge of word processing and PC based spreadsheet programs * Demonstrated ability to work independently and make decisions based on data, policies and procedures Licensure/Registration/Certification: * In MIMC Pharmacy, registered with Alabama Board of Pharmacy Desired Qualifications: * Working knowledge of presentation and publication software * In MIMC Pharmacy, Notary Public Responsibilities Provides a variety of technical or general administrative support services to assigned department according to established standards. Performs independently with little supervision. This is not a traditional secretarial position.

Celebrate each day at The Hangout! From high-profile events to daily family games, our staff serves up a dose of fun with every meal. Located right along the beautiful white sandy beaches of Gulf Shores, the Hangout always feels like a beach party whether it is hosting after parties for sports games, festivals, pop-up workouts, fun runs, playing in the sand pit, pick-up games of ping-pong, foosball, four square, or playing in the family foam parties. As we like to say, come for the food, and stay for the fun! STATEMENT OF PURPOSE The Administrative Assistant supports day-to-day operations of the restaurant. The Administrative Assistant provides support for daily operations of the restaurant, the recruiting process, basic accounting processes, answering general employee questions, and has all necessary information for guest and employee questions. ESSENTIAL FUNCTIONS They will work under direct supervision of the Administrator and General Manager, and uphold The Hangout's Mission, Vision, and policies, procedures, and guidelines while performing all duties. AVERAGE % OF TIME 50% General employee support. Distributing paychecks and tip outs. As directed by managers, print employee applications, and daily roster. Enter new employee information into Aloha and ADP. Ensure that all new hire paperwork is completed fully and provided to Human Resources in a timely manner. Familiar with E-verify and I9 process. Ensure new hire packets are prepared. Answer general questions, including employee registration and use of ADP. Create name tags, keep track of all termination/discipline reports, job code change forms and pay raise forms. 25% General restaurant support. Maintain office supply inventory and order as appropriate. Maintain lost and found, including credit cards, with logs and destruction as necessary. At the direction of managers, adjust employee hours for the previous day and database maintenance of the point-of-sale. Control Shaka Bucks, radios logs, bank bags etc. Disburse announcements to staff using HotSchedules when needed. 15% Counting the safe, order of supplies, managing invoices and accounting, distributing banks, inventory parking passes, and ensuring sign-out sheets are completed. Calling in change runs for banks. Daily server and bartender check outs. 10% General administrative support. Answer the restaurant phone. Ensure the office is clean and organized. Other duties as assigned. POSITION CHARACTERISTICS Talented and motivated to enjoy the fun in work while working hard to achieve great things. Confident and professional to communicate both internally and externally, while being composed and driven to ensure that plans stay on track. Maintain a high level of confidentiality at all times. QUALIFICATIONS AND KNOWLEDGE High school or equivalent education and/or experience required 2 years related experience Working knowledge of Microsoft Excel Familiar with E-Verify and ADP preferred Familiar with Aloha POS preferred Strong verbal and written communication skills Basic knowledge of employment laws Excellent organizational skills Strong interpersonal skills - outgoing, patient, professional and able to get along with a variety of people. Time management Must pass background check Other: Work is performed in a restaurant office setting, primarily sitting using a computer and telephone. Role requires night and weekend availability

What we offer Explore a world of opportunities with us. Look ahead with us and help shape innovative solutions to make our world more sustainable and life healthier, more vibrant and more comfortable. At Evonik, you have the chance to explore, thrive, and grow alongside 33,000 colleagues. Among attractive career paths and high-quality development programs, we not only offer performance-based remuneration and occupational health benefits but also hybrid and flexible working environments with #SmartWork. Bring your fresh perspective, develop your strengths, break out your mold, and find a career that fits your dreams with us. Click on the link below to learn what our employees have to say about Evonik: ************************************************** Senior Administrative Assistant for the Sr. Vice President / Vice President (SVP / VP) of NGT-AMR, and the extended NGT-AMR Management Team. Performs multiple administrative duties with limited supervision. Works independently and is responsible for task achievement and results. RESPONSIBILITIES Department Administration. Oversees and manages multiple department-wide topics and systems essential for efficient and effective functioning of key activities of NGT-AMR managers and staff, including: Creation and management of department-wide Microsoft Teams and SharePoint sites, including overall control of access rights to documents and content within. Management and protection of sensitive and confidential organizational documentation and databases. Engineering Service Request (ESR) work intake workflow for NGT-AMR to cover activity and project prioritization and resource planning Collaborates with NGT Controlling department to ensure costs are allocated and charged correctly in the SAP, TEPS, and Concur systems. Oversight of department-wide policies, procedures and processes. Management of organization charts and headcount updates. Coordination of department-wide external services (e.g., training, consulting, couriers). Coordination and guidance to the group of administrative support staff within AMR-EN, ensuring sufficient cross-training for business-critical functions. Administration of calendars, department meetings, paid time off (PTO) within Outlook, Workday and other internal Evonik databases. Department-wide training and qualification processes (e.g. Workday Learning assignments) Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability. Reporting, Communications, and Correspondence. Manages and coordinates all official department-wide reporting and other communications in a professional manner handling sensitive and confidential information appropriately. Accountable topics include: Department internal communications, updates. KPI reporting. Intra-company communications (e.g. regional and global level announcements, reports and updates). Acting as key liaison between NGT-AMR and Corporate Communications Preparation and distribution of department internal documentation (e.g., reports, presentations, spreadsheets). Reviews all outgoing correspondence for accuracy. Composes some correspondence from verbal instructions or brief notes. Composes on own initiative short, non-technical correspondence. Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability. Management Support. Supports two Directors and ten Managers with many delegated tasks and responsibilities on topics including: TEPS setup / removal of directs, onboarding / offboarding including maintaining organization charts and management of changes. Delegated review and approval processes (e.g., IT tickets, invoices, expense reports) Liaison / single-point-of-contact (SPOC) with corporate and site support departments (e.g., IT Services, Site EHSSQ). Coordinates recruiting processes with hiring managers, HR partners, and candidates. Makes travel arrangements, when requested, for NGT-AMR management team members. Assembles information and prepares Concur expense reports, when requested, for NGT-AMR management team members. Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability. Planning and Facilitation of Major Meetings, Events and Visits. Accountable topics include: Responsible for Management Team meetings by preparing agendas, reports and other reference documents. Responsible for taking notes during meetings and documenting actions identified. Coordinates and arranges accommodations with personnel at the Mobile site and other region NGT offices for NGT-AMR sponsored visitors to the region and temporary assignees to investment projects. Planning and scheduling larger meetings and events. Acts as backup to the corresponding function in the adjacent organization AMR-EN in case of PTO or other periods of unavailability. REQUIREMENTS A business degree (bachelors), or at least an associates degree and equivalent combination of education, with a minimum of 5 - 8 years of experience supporting leadership at or above Director level. Experience with technical and / or engineering topics is preferred. This position requires the incumbent to be flexible and ready to work with management on short notice, with minimal impact on day-to-day tasks and priorities. This requires application of strategic thinking, planning, and organization skills. Excellent written and verbal communication skills are required to interface with executive and senior internal and external contacts, outside groups/agencies, and Evonik international offices in a courteous, highly professional, and effective manner. Composes and edits letters, memoranda, reports, and presentations; generates and revises correspondence and handles processing of a variety of documentation. Advanced Microsoft Office application skills, including PowerPoint, Word, and Excel are required tools. SAP and Workday experience is required. A basic knowledge of German language is preferred for this position to process correspondence transmitted in the German language. Basic knowledge is helpful for determining topics of correspondence, and especially in managing and archiving. The Evonik Group adopts an Equal Employment Opportunity (EEO) approach. Candidates are assessed based on their educational qualifications, experience, job competencies and potential and shall not be discriminated against on the basis of race, ethnicity, age, gender, religion, nationality, disability or sexual orientation or other classifications protected by local, state, or provincial regulations. Your Application To ensure that your application is proceeded as quickly as possible and to protect the environment, please apply online via our careers portal. Further information about Evonik as Employer can be found at *************************** Please address your application to the Talent Acquisition Manager, stating your earliest possible starting date and your salary expectations. Your Talent Acquisition Manager: Taran Singh [C] Company is Evonik Corporation

Safety Plus Inc. leads the market as the premier provider of SaaS technology and technology-enabled worksite safety services. Our mission is to become the household name in safety within our target markets. We are on the cusp of revolutionizing the safety landscape with groundbreaking solutions that make safe work efficient and easy. Our commitment to excellence, creativity, and providing customers with new ways to embed safe work practices sets us apart. At Safety Plus Inc., we are driven by a noble cause. Join us as we empower our clients to prevent tragedies and create safer workplaces for all. Why Choose Safety Plus Inc? If you are looking for a rewarding career where you can make a real impact, Safety Plus Inc. is the place for you. Join us in our mission to create safer workplaces and protect lives. Innovative Technology : Our proprietary software revolutionizes safety management, providing our clients with real-time insights and solutions. Expert Consulting Services: Our team of experienced safety consultants are industry leaders, providing customized solutions to meet each client's unique needs. Impactful Work: Join a team that is making a difference every day, creating safer environments for workers across industries. Professional Growth: We are committed to the growth and development of our employees, offering continuous learning opportunities and career advancement. Dynamic Work Environment: Be part of a collaborative, supportive, and forward-thinking team that values innovation and dedication. Position Overview Safety Plus Inc. is seeking a reliable and detail-oriented Administrative Support Specialist. This position supports several internal departments including Software Implementation, Client Success, Support Services, and Operations. The specialist assists with data accuracy, system cleanup, ticket monitoring, and cross functional administrative projects. Key Responsibilities Data Integrity and Processing Maintain accurate data in SafetyPlus Edge and related systems Complete routine data checks, cleanup tasks, and quality reviews Ticket Board Monitoring Monitor the ConnectWise ticket board each day and ensure tickets are properly updated Complete routine cleanup and elevate issues that require attention Department Support Support Software Implementation, Client Success, and Support Services with administrative tasks Assist with account setup, data preparation, documentation, and project coordination Administrative Coordination Complete internal administrative duties including organizing files, preparing documents, and recording notes Protect confidential information and communicate effectively with internal teams and clients Continuous Improvement Identify opportunities to improve workflows and documentation Assist in updating SOPs and support leadership on special projects Qualifications Required: High school diploma or equivalent Demonstrated experience in administrative work, data entry, or operations support Strong attention to detail with consistent accuracy in data handling Proficiency in Microsoft Office Suite or related software Strong written and verbal communication skills Ability to manage multiple tasks and work independently Preferred: College degree or comparable work experience Experience with SaaS applications, CRM systems, or ticketing platforms such as ConnectWise or Salesforce Experience supporting multiple departments within an operations or software environment General understanding of safety, compliance, OSHA, or DOT related concepts If you are passionate about customer service and looking for a role where you can make a tangible difference, apply now to join the Safety Plus Inc. team and be part of our mission to create safer workplaces for all!