Executive assistant jobs in Murfreesboro, TN

NexGen is looking to add an Executive Assistant to their team in Franklin, TN! Responsibilities Why NexGen? NexGen Contracting, the self-perform arm of Gray, is based in Franklin, TN, and specializes in executing turnkey project scopes, including concrete, steel, millwright, and finishes. NexGen is fully integrated with Gray Construction and serves as a preferred subcontractor. The NexGen team is made of career, trade-specific professionals and core craftsmen with decades of experience who are dedicated to meeting our customers' unique needs. NexGen offers a wide range of self-perform services, which include supervision, administration, craft labor, materials, tools, documentation, consumables, and safety devices to successfully carry projects from start to finish. Why Gray? Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Automotive, Distribution, Mission Critical, and Commercial. Founded in 1960, Gray's robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world's most sophisticated organizations. Still, these areas don't define Gray-our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray. Position Summary The Executive Administrative Assistant provides high-level administrative support to the Executive Leadership Team, exercising independent judgment and discretion in managing priorities and sensitive information. This role oversees scheduling, travel, communications, expense management, and meeting preparation while coordinating special projects that impact executive decision-making and business operations. The position also supports the development and maintenance of standard operating procedures and administrative processes to enhance organizational efficiency and effectiveness. Qualifications * Bachelor's degree from a four-year college or university plus a minimum of five (5) years of experience providing high-level executive support, or an equivalent combination of education and experience demonstrating the ability to exercise discretion and independent judgment. * Advanced proficiency in Microsoft Office Suite, Outlook, and Bluebeam, with the ability to leverage technology to streamline executive operations and reporting. * Exceptional written, verbal, and visual communication skills, with the ability to synthesize complex information and prepare executive-ready summaries, reports, and presentations. The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Provide complete administrative support to executives, ensuring strict confidentiality in all matters. * Anticipate executive needs and independently resolve scheduling conflicts, prioritize meetings, and determine appropriate responses for incoming matters. * Manage email for designated leadership, including drafting replies for approval, providing scheduled email updates, and redistributing messages as needed. * Coordinate and facilitate communication between executives, shareholders, internal departments, and external partners, using appropriate channels and levels of engagement. * Reply to and guide phone calls, screening and directing inquiries professionally. * Oversee calendar management for executives, scheduling and coordinating meetings and events. * Plan and coordinate complex travel arrangements, including flights, transportation, hotels and maintaining airplane charter service statements. * Schedule and coordinate meetings, including preparation for in-office and off-site sessions. * Arrange meals (breakfast, lunch, dinner) for meetings and events. * Take accurate meeting minutes and track follow-up items to ensure alignment with executive direction. * Support office visitors with logistics such as accommodations and dining. * Manage and oversee executive office operations, developing, and maintaining administrative procedures to improve workflow and efficiency. * Order office supplies upon approval and maintain records and files. * Compile and submit Concur expense reports for executives by the 8th of each month. * Draft, review, and prepare correspondence, reports, and presentations for executive or board review, ensuring accuracy, and alignment with organizational priorities. * Produce reports and presentations as needed and maintain documentation standards. * Conduct research and analyze information to support executive decision-making on strategic and operational initiatives. * Represent the executive office in meetings or project discussions as delegated. * Manage Monday.com Executive Management board for tasks and due-outs, providing daily updates to confirm nothing is missed. * Participate in or lead special projects and administrative initiatives that impact company operations or executive effectiveness. * Perform other duties as assigned. Visa Sponsorship: This role is not eligible for visa sponsorship. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision. Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required. Supervisory Responsibilities This position has no supervisory responsibilities. EEO Disclaimer Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Job Details Experienced FRANKLIN, TN Full Time High School $45000.00 - $80000.00 Salary/year Negligible Any Admin - ClericalRight Hand to a High-Velocity Leader Are you energized by fast-paced environments, shifting priorities, and the chance to truly own your role? Do you thrive supporting a high-performing executive who expects agility, precision, and proactive communication? If so, this may be the perfect next step in your career. We're seeking a mid-level experienced Administrative Assistant with large auto group or dealership experience, to support a dynamic senior leader within a large auto group. This is an in-office role where you'll be the essential backbone to an executive who travels frequently and relies on seamless coordination, clear communication, and exceptional organization. What You'll Do Serve as the executive's right hand-anticipating needs before they arise Manage complex calendars, travel schedules, and shifting priorities with ease Prepare and refine documents, presentations, and reports using Outlook, Word, Excel, and PowerPoint at an advanced level Act as a diplomatic point of contact between the executive and internal/external stakeholders Maintain strict confidentiality and handle sensitive information with discretion Keep projects, deadlines, and communications moving-even when the environment is busy and fast changing Support executive by helping create structure, clarity, and follow-through Provide occasional support during evenings and on select Saturdays Why You'll Love This Role You'll be stepping into a crucial, empowered position where your impact is immediately felt. You'll partner closely with an executive who values clarity, initiative, and someone who can help keep the big picture in motion. If you're energized by supporting high performers and you enjoy work that is varied, challenging, and meaningful, this is the place for you. Who You Are High energy, positive, and comfortable in an environment of organized chaos Intellectually agile with strong problem-solving instincts A proactive communicator who speaks up early and often Exceptionally organized with the ability to prioritize and pivot-without losing momentum Diplomatic, professional, and confident when interacting with a variety of personalities Experienced supporting busy executive leaders; dealership or large auto group experience strongly preferred Skilled at building processes that bring order and predictability to a fast-moving workflow Someone who takes ownership, sees around corners, and stays two steps ahead Trustworthy, discreet, and comfortable handling confidential information Advanced skills in MS Office 365 (Word, Outlook, Powerpoint, Excel) required.

Join Our Pack: Executive Assistant Wanted in Franklin, TN! Who We Are: Veterinary Innovative Partners (VIP) is a thriving network of vet-owned hospitals across twelve states. We're all about giving our teams the resources, mentorship, and autonomy they need to shine, while making sure pets get the top-notch care they deserve. At VIP, our team is family! The Role: We're on the hunt for a superstar Executive Assistant to join our Franklin, TN crew! As the Executive Assistant to the CEO, you will play a pivotal role in ensuring the smooth and efficient operation of the executive office. You will be responsible for providing high-level administrative support to the CEO, managing their schedule, and handling a wide range of tasks to enable them to focus on strategic leadership and decision-making. What You'll Do: Calendar Management: Maintain the CEO's schedule, coordinate appointments, meetings, and travel arrangements, ensuring optimal time management and prioritization. Communication: Act as a primary point of contact between the CEO and internal/external stakeholders, screen and respond to emails, phone calls, and requests on their behalf. Document Management: Prepare, review, and edit reports, presentations, and other documents for the CEO, ensuring accuracy and confidentiality. Meeting Coordination: Organize and manage executive-level meetings, including board meetings, leadership team meetings, and special events, handling logistics, agenda preparation, and follow-up actions. Travel Arrangements: Arrange domestic and international travel for the CEO, including flights, accommodations, visas, and itineraries, with attention to cost efficiency and safety. Financial: Assist with expense tracking, reimbursement requests, and financial documentation, collaborating with the finance department. Strategic Support: Conduct research, compile data, and prepare reports to support the CEO's decision-making process and strategic initiatives. Team Collaboration: Collaborate with other department heads to ensure smooth communication and operational efficiency. Special Projects: Assist with special projects, presentations, and other tasks as directed by the CEO. What You Bring: Stellar organizational and time management skills. Excellent communication skills, both written and verbal. Discretion with sensitive information and a knack for confidentiality. Proficiency in Microsoft Office and calendar management tools. Ability to thrive under pressure and adapt in a fast-paced setting. A problem-solving mindset and proactive attitude. High professionalism and attention to detail. Requirements: Bachelor's degree or equivalent work experience. Proven experience as an executive assistant or in a similar role supporting senior execs. Additional Details Anticipated salary range: $70K - $80K, Must be located in the Franklin, TN area and work 5 days per week in office 8:00am CT - 5:00pm CT Benefits: Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Short Term & Long Term Disability Training & Development Discounted healthcare for personal pets Ready to join the VIP family? Apply now and let's make a difference together! Veterinary Innovative Partners (VIP) is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Veterinary Innovative Partners (VIP) is a network of veterinarian-owned-and-operated hospitals across twelve states. VIP is guided by a mission to provide veterinarians and their teams with all the resources, mentorship, and autonomy they need to thrive personally and professionally while giving pets the best possible care. Join the VIP family, where our team members are our top priority to ensure best-in-class personalized care, ownership and accountability, trust, and an exceptional work environment Stay connected with VIP! Follow Veterinary Innovative Partners on LinkedIn for the latest career opportunities, team stories, and behind-the-scenes looks at life in our hospitals.

CrossCountry Mortgage (CCM) is the nation's number one distributed retail mortgage lender with more than 7,000 employees operating over 700 branches and servicing loans across all 50 states, D.C. and Puerto Rico. Our company has been recognized ten times on the Inc. 5000 list of America's fastest-growing private businesses and has received many awards for our standout culture. A culture where you can grow! CCM has created an exceptional culture driving employee engagement, exceeding employee expectations, and directly impacting company success. At our core, our entrepreneurial spirit empowers every employee to be who they are to help us move forward together. You'll get unwavering support from all departments and total transparency from the top down. CCM offers eligible employees a competitive compensation plan and a robust benefits package, including medical, dental, vision, as well as a 401K. We also offer company-provided short-term disability, an employee assistance program, and a wellness program. Position Overview: The Executive Assistant provides high-level support including calendar management, successful coordination of business meetings, and maintaining contact with all new clients. This position exercises independent judgment in the resolution of administrative needs and prioritizes and manages multiple projects simultaneously. Job Responsibilities: * Manage calendar and schedule a variety of business meetings. * Handle incoming and outgoing phone and electronic communications. * Arrange travel and reservations, as needed. * Create well-organized, grammatically correct memos and emails. * Assist with special events planning. * Use various software applications such as spreadsheets and relational databases to keep the rest of the team informed on clients and deals. * Maintain constant contact with clients to ensure that the appropriate documentation is being submitted. * Handle any gifting programs. * Manage and maintain all marketing plans. Qualifications and Skills: * Associates degree or bachelor's degree, preferred. * 3+ years' experience as an executive administrative assistant in a management level setting. * Proficient in Microsoft Excel, Word, PowerPoint, and Outlook. * Excellent communication skills. This is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. #LI-CCMREC CrossCountry Mortgage, LLC offers MORE than a job, we offer a career. Apply now to begin your path to success! careersatccm.com CrossCountry Mortgage, LLC strives to provide employees with a robust benefit package: ********************************** California residents: Please see CrossCountry's privacy statement for information about how CrossCountry collects and uses personal information about California applicants. CrossCountry Mortgage supports equal employment opportunity in hiring, development and advancement for all qualified persons without regard to race, color, religion, religious creed, national origin, age, physical or mental disability, ancestry, marital status, uniformed service, covered veteran status, citizenship status, sex (including pregnancy, childbirth, and related medical conditions, and lactation), sexual orientation, gender identity, gender expression, transgender status, domestic violence victim status (where applicable), protected hair style or texture, genetic information (testing or characteristics), or any other protected status of an individual or because of the individual's association with a member of a protected group or any other characteristic protected by federal, state, or local law ("Protected Characteristics"). The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation. The Company is committed to fostering, cultivating and preserving a culture that welcomes diversity and inclusion. CrossCountry Mortgage, LLC (NMLS3029) is an FHA Approved Lending Institution and is not acting on behalf of or at the direction of HUD/FHA or the Federal government. To verify licensing, please visit ***************************

Department: Athletics Supervisor: Vice President for Athletics General Job Function * The Graduate Assistant in the athletics department handles many responsibilities which include office work, answering telephones, word processing, copying, game-day set-up, and greeting the public. He or she must have a commitment to the mission of the University, the community, and the student athletes. Standard Expectations * Responsibilities include, but are not limited to: * Support Game Day Management * Create work schedules for student workers as well as supervise and train them for game day staff * Handle various duties for games and events * Be in attendance at home games * Manage the Gate and Concessions * To be responsible for communication with the Athletics Department to the Coaching Staff * To be responsible for Coaches Meeting Minutes * To be responsible for the organization of resumes and applications as well as maintaining all files Decision Making * This position reports to the Director of Athletics. The Graduate Assistant will manage the work study, student workers, and other support staff for the department. Compensation * The successful candidate will receive full tuition and board, as well as meals in the cafeteria. Qualifications * The applicant must have taken the GRE or GMAT and applied to Cumberland University's graduate program. Cumberland University offers graduate programs in Arts & Education, Business Administration, Science in Public Service Management, and Science in Sport & Exercise Science.

Job Description SeekOne Roofing is searching for a full-time Personal Executive Assistant to the Owners! Here you're not just part of a company; you're part of a people-first mission. Rooted in purpose, growth, and service, we're proud to make a positive impact in our Brentwood, TN community and throughout Nashville, TN and Huntsville, AL. We know our people are the heart of our success, so we show it through competitive pay, strong benefits, and an uplifting culture where you can thrive. Apply today and unlock your potential! WHY YOU SHOULD JOIN US $50,000-$60,000 per year, based on experience Paid training to set you up for success PTO and flexible schedules for balance Weekly mentorship and personal development opportunities A supportive, faith-driven team culture Access to industry-leading CRM and tools Advancement opportunities with a fast-growing company Consistent Monday-Friday schedule, with occasional weekends as needed ALL ABOUT SEEKONE ROOFING We're guided by the values of BLESSED, FOCUSED, and COMMITTED. We provide top-tier residential and commercial roofing solutions while constantly improving our tools and techniques. Our dedication to excellence has earned us the GAF badge and the CertainTeed Five Star badge-symbols of the trust we've built with our customers. Here, you're not just joining a team; you're joining a family that invests in your growth and celebrates your success. ARE YOU THE PERSONAL EXECUTIVE ASSISTANT OUR OWNERS NEED? 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role Bachelor's degree preferred; administrative experience required Proficiency with Microsoft Office Suite and Google Workspace; QuickBooks experience a plus Exceptional organizational, time-management, and multitasking abilities in a fast-paced environment Ability to handle confidential information with discretion Strong written and verbal communication skills Professional, dependable, and collaborative team player Ability to uphold SeekOne's values of integrity, excellence, faith, and people-first leadership Commitment to continuous personal growth and development Strong listening skills with the ability to understand intent and goals WHAT VITAL ASSISTANCE DO YOU PROVIDE AS OUR PERSONAL EXECUTIVE ASSISTANT? As a Personal Executive Assistant to the Owners, you play a direct and vital role in supporting company leadership while keeping operations running smoothly. You manage the owners' calendars, schedule and coordinate meetings, and track follow-up actions to keep projects moving forward. You act as a trusted liaison-communicating on behalf of the owners with staff, clients, and external partners-ensuring communication flows seamlessly. You'll also arrange travel, handle correspondence, and support events, while contributing to special projects that reflect the owners' vision for efficiency and growth. Every day, you bring focus, organization, and a people-first approach as you work side by side with our owners to help lead the company forward. ADVANCE YOUR ADMINISTRATIVE CAREER TODAY! If you're ready to put your executive-level administrative skills to work directly alongside the owners in a place that values people first, we'd love to meet you. Applying is quick and easy-our process takes less than 3 minutes. Take the next step and join a team where you can grow, make an impact, and thrive! Job Posted by ApplicantPro

Job Details Experienced Brentwood, TN Full Time 4 Year Degree Negligible Admin - ClericalJob Summary Why You Will Love Working With Us! Odyssey Behavioral Healthcare believes that each person deserves the opportunity to embark on a new journey to reach their optimal level of health. Odyssey's network of behavioral healthcare services provides support to individuals throughout their journey by combining compassionate, evidence-based treatment with concierge-quality amenities. What we offer: Collaborative environment dedicated to clinical excellence Multiple Career Development Pathways Company Supported Continuing Education & Certification Multiple Health Plan Design Options Available Flexible Dental & Vision Plan Options 100% Company Paid EAP Emotional Well-Being Support 100% Company Paid Critical Illness (with health enrollment plan) 100% Company Paid Life & ADD 401K with Company Match Company-Sponsored HSA, FSA, & DSA Tax Savings Accounts Generous Team Member Referral Program Parental Leave How You Will Contribute/Position Summary The Executive Assistant/Office Manager supports the overall administrative needs of Odyssey's corporate office. This position works closely with the CEO and executive team on a variety of projects including project coordination, calendar management, travel coordination, meeting logistics and coordination, presentation development and event planning. Oversees the overall functioning of the corporate office. Responds professionally during all communications representing Odyssey Behavioral Healthcare. Essential Responsibilities Manages a diverse range of administrative tasks for the CEO and executive team including managing calendars; travel arrangements; tracking and submitting expenses; drafting confidential correspondence; creating presentation decks; collecting and compiling meeting materials. Serves as a liaison between executive leadership and external stakeholders. Researches, prioritizes, and follow-ups on incoming action items addressed to the executive team, including those of a sensitive or confidential nature. Handles office facility management, coordinates with external service providers, maintains office supplies, and ensures smooth office operations. Welcomes visitors in polite and professional manner; takes and delivers accurate messages to team members; maintains general voicemail box in a timely manner; mail distribution. Manages executive/CEO calendars, including scheduling, organizing meetings, sending reminders, and securing catering and managing reservations. Coordinates and manages travel for designated executive team members. Assists in preparing and distributing executive and project meeting materials and reports; follows up on action items ensuring project timelines are met. Prepares meeting rooms and materials including meals, IT set up and testing, print materials, and logistics. Conducts general administrative tasks such as drafting internal and external communications, forms creation and revision, ordering supplies, and vendor coordination. Additional Responsibilities Assists accounting, marketing and human resources departments, as needed. Consistently models Company core values. Performs other duties as assigned. Qualifications What We Are Seeking/Education and Experience: Position requires a bachelor's degree or equivalent and a minimum of 3 years' experience in a similar role, preferably within healthcare. Skill Competencies Highly proficient in Microsoft Suite to include Teams, Word, Excel, and Outlook Project Management skills Strong verbal and written communication skills Excellent organizational skills Excellent interpersonal skills/customer service oriented Capacity for compassion and good listening skills Excellent ability to relay information accurately Must display cultural sensitivity as well as cultural competency Exercises a high level of discretion and confidentiality Demonstrated commitment to Odyssey's mission, vision, values and treatment philosophy. Odyssey Behavioral Healthcare provides equal employment opportunities without regard to race, color, creed, ancestry, national origin, ethnicity, sex, gender, sexual orientation, marital status, religion, age, disability, gender identity, genetic information, service in the military, or any other characteristic protected under applicable federal, state, or local law. Equal employment opportunity applies to all terms and conditions of employment. Odyssey Behavioral Healthcare reserves the rights to modify, interpret, or apply this in any way the organization desires. This in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. Reasonable accommodations may be made to reasonably accommodate qualified individuals with disabilities. This job description is not an employment contract, implied or otherwise. The employment relationship remains “At-Will.”

Job Description Vitality Living is seeking an Executive Assistant/Office Manager for our Support Office located in Brentwood, TN! The Executive Assistant/Office Manager is responsible for providing support for the executive team, managing operational needs for 32 senior living communities, and leading special projects. This position also leads the office management functions. In addition, the Executive Assistant/Office Manager directly supervises the front office reception staff as well as contingent labor as needed. This role acts as a trusted advisor, project leader, and operational coordinator to ensure the executive's priorities are executed smoothly and aligned with organizational goals. As the Executive Assistant/Office Manager, you will: Lead office management functions for the support office, such as maintaining office equipment and related maintenance, office supplies, coordinating workplace setup for new team members, etc. Manage relationships with the office leasing company, manage work orders and maintenance activities for the support office, and coordinate special requests as needed. Manage special projects that support community operations or other organizational needs. Plan and execute all aspects of large-scale meetings such as the quarterly regional meetings, annual Gala, etc., by researching and selecting venue, creating and managing budgets, securing vendor sponsorships where applicable, managing travel and accommodations as needed, negotiating group rates, identifying outside entertainment, etc. Manage resident and family feedback platforms, maintain tracking data related to feedback, disseminate as appropriate, and ensure timely follow-up from the communities or regional leadership. Serve as liaison with third-party IT vendor to manage infrastructure, community cell phone contracts, equipment orders, etc. in order to ensure continuity of business at all times Oversee management of executive travel, calendars, expense reporting, and credit card activity for the executive team, including submitting expenses, tracking receipts, coding expenses, etc. Other duties as needed. Qualifications: Education & Experience A minimum of an Associate's degree in Business, Healthcare Management, or a related field. Minimum of 3 years of relevant experience in a corporate office setting. Proven experience supporting senior executives and leading cross-functional initiatives. Skills & Competencies Exceptional written and verbal communication skills. Strong analytical, strategic thinking, and problem-solving abilities. Excellent organizational and project-management skills with the ability to prioritize multiple initiatives. Ability to influence and collaborate across all levels without formal authority. High emotional intelligence, professionalism, and sound judgment. Strong relationship-building and stakeholder-management capabilities. Personal Attributes Proactive, resourceful, and able to drive solutions independently. Highly reliable, detail-oriented, and adaptable in fast-moving environments. Comfortable navigating ambiguity and creating clarity for others. Demonstrated discretion and ability to handle confidential information. Benefits include: Medical Plan Dental Plan Vision Plan 401K PTO Company Profit Sharing Bonus Ready to make a difference and help drive the organization forward? Step into a role where your support truly matters. Apply today for immediate consideration! Vitality Living is an equal opportunity employer where you can Be You, Be Vibrant, and Belong.

As our Executive Assistant for C-Level, you won't just be managing calendars and answering calls - you'll be the trusted confidant, the problem-solver, and the mastermind behind seamless operations. No two days will be alike as you navigate complex assignments, harnessing your independence and initiative to take the lead in finding innovative solutions. You'll wield your organizational skills to maintain calendars, plan meetings, and handle logistics like a pro, leaving no detail to chance. Our Executive's success is in your hands, and you'll take pride in delivering outstanding customer service as the main point of contact for internal and external inquiries. So, if you're not afraid to take initiative, can balance multiple tasks with finesse, and have an uncanny ability to stay cool under pressure, we want YOU on our team! In addition, a VALUES FIT is top priority. Do our values align with yours? Mission, Beliefs & Values. If so, please read on. Here's just some of what you will be doing daily… Serve as the primary administrative resource for the Executive to include, but not limited to: development of correspondence of time sensitive and both confidential and non-confidential matters; e-mail, telephone, and voicemail communication; opening and sorting mail; ordering supplies; filing completion of expense reports and other general administrative functions as needed. Consistently and accurately plan, conduct, lead, and complete complex assignments requiring independent action and a high degree of initiative to resolve issues. Assignments may include: develop and monitor budget activities; monitor project performance and timelines; coordinate administrative activities; act in a liaison capacity with other departments, divisions, and other organizations; evaluate progress or results and recommend major changes in procedures and process. Manage and maintain calendars, coordinate schedules, and handle a variety of meeting logistics, organizing, scheduling, and preparing for meetings and appointments, including conference calls, with increased ability to anticipate executive needs; and independently updating department documents as needed. Provide outstanding customer service. Act as the main point of contact for all internal and external inquiries, appointments, and concerns. Prepare Executive for meetings, bring urgent matters to the attention of the Executive, and handle emergencies and routine matters on behalf of the Executive. Prepare materials for Board presentations. Independently research, review, retrieve, and analyze information (station files, legal files, accounting information, contract files) and create executive summaries, reports, and spreadsheets pertinent to projects. Learn and master statistical software programs, creating appropriate reports and analysis. Coordinate appropriate travel and develop itineraries, including for conferences and complex group and meeting arrangements. Know the formal and informal ministry and departmental goals, standards, policies and procedures, and maintain familiarity with other departments within the ministry, preserving sensitivity to the inter-relationship of both people and functions within the ministry. Complete other duties as requested by Executive and participate in appropriate regional and national travel as required. We are looking for a very specific skill set and business acumen. If you can say yes to each of these requirements, then we want to meet you! Minimum 4 years' executive level administrative experience. Excellent/advanced knowledge of administrative and clerical procedures; principles and processes for providing a service-oriented environment. Computer literacy, including Microsoft Office competency (Word, Outlook, Excel, Access, Publisher, PowerPoint, Visio) and specialized software as determined by the ministry. Strong research skills, including the abilities to obtain research from multiple sources, conduct valid Internet research, investigate, and convey information to enable strategic decision-making, and to research and analyze a variety of complex issues and recommend solutions. Strong project management skills with the ability to manage and deliver on multiple projects concurrently. Strong written and verbal communication and presentation skills. Verbal comprehension, communication, and interpersonal skills in various situations. Handle sensitive and confidential information on a regular basis. A proven ability to maintain confidences is essential to success in this position. Demonstrated flexibility and adaptability in relation to others needs and priorities, using discernment to prioritize and integrate those needs with ongoing responsibilities. Confidence to bring creativity, initiative, and innovation to routine and non-routine situations; and ability to exercise judgment in the resolution of administrative problems. Excellent interpersonal skills in all work-related relationships, including self-monitoring, self-assessing, and being sensitive to develop constructive and cooperative working relationships with others and maintaining them over time. Possess a professional attitude, along with a willingness to support ministry and management needs. Demonstrated commitment to the social sector with a passion for our mission and values. A commitment to continuing education and professional growth, displaying willingness to learn and accept greater responsibility; the desire to seek out a greater role in projects within administrative and other areas of competence; and the willingness to keep up-to-date technically, seek training outside of areas of competence, and apply new knowledge to the job. Why work for Educational Media Foundation, K-LOVE/Air1? Educational Media Foundation (EMF) is a nonprofit, multi-platform media company on a mission to draw people closer to Christ. Founded in 1982 in Santa Rosa, CA, with a singular radio station, EMF today owns and operates the nation's two largest Christian music radio networks (K-LOVE and Air1) with over 1,000 broadcast signals across all 50 states, streaming audio reaching around the world, and a growing family of media ministries including podcasts, books, films, concerts, and events. EMF employs nearly 500 team members between its offices in Nashville, TN, Rocklin, CA, and field locations around the country. You can view our mission and values here Mission, Beliefs & Values. What can we offer you? Industry leading Medical, Dental & Vision coverage Short/long term disability and life insurance Robust 401K with company match Parental leave with Baby Bonding pay Generous PTO, holiday and sick pay Unique company culture that includes exclusive access to concerts, movie premieres, media industry events, and more Leadership and Career Development Programs “As an Equal Opportunity Employer, EMF makes employment decisions based on merit and other legitimate reasons. The Company is committed to a diverse and inclusive work environment and the promotion of equal employment opportunities regardless of protected class, characteristic or status. However, EMF is also a religious non-profit organization where all team members contribute to the Company's mission of encouraging our audiences “to have a meaningful relationship with Christ.” Therefore, p ursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e I(a)), EMF has the right to hire only candidates who agree with the Company's Statement of Faith. Also, as a religious non-profit organization, the Company is not governed by the CA Fair Employment and Housing Act. ” We can recommend jobs specifically for you! Click here to get started.

NexGen is looking to add an Executive Assistant to their team in Franklin, TN! Responsibilities Why NexGen? NexGen Contracting, the self-perform arm of Gray, is based in Franklin, TN, and specializes in executing turnkey project scopes, including concrete, steel, millwright, and finishes. NexGen is fully integrated with Gray Construction and serves as a preferred subcontractor. The NexGen team is made of career, trade-specific professionals and core craftsmen with decades of experience who are dedicated to meeting our customers' unique needs. NexGen offers a wide range of self-perform services, which include supervision, administration, craft labor, materials, tools, documentation, consumables, and safety devices to successfully carry projects from start to finish. Why Gray? Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Automotive, Distribution, Mission Critical, and Commercial. Founded in 1960, Gray's robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world's most sophisticated organizations. Still, these areas don't define Gray-our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray. Position Summary The Executive Administrative Assistant provides high-level administrative support to the Executive Leadership Team, exercising independent judgment and discretion in managing priorities and sensitive information. This role oversees scheduling, travel, communications, expense management, and meeting preparation while coordinating special projects that impact executive decision-making and business operations. The position also supports the development and maintenance of standard operating procedures and administrative processes to enhance organizational efficiency and effectiveness. Qualifications Bachelor's degree from a four-year college or university plus a minimum of five (5) years of experience providing high-level executive support, or an equivalent combination of education and experience demonstrating the ability to exercise discretion and independent judgment. Advanced proficiency in Microsoft Office Suite, Outlook, and Bluebeam, with the ability to leverage technology to streamline executive operations and reporting. Exceptional written, verbal, and visual communication skills, with the ability to synthesize complex information and prepare executive-ready summaries, reports, and presentations. The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Provide complete administrative support to executives, ensuring strict confidentiality in all matters. Anticipate executive needs and independently resolve scheduling conflicts, prioritize meetings, and determine appropriate responses for incoming matters. Manage email for designated leadership, including drafting replies for approval, providing scheduled email updates, and redistributing messages as needed. Coordinate and facilitate communication between executives, shareholders, internal departments, and external partners, using appropriate channels and levels of engagement. Reply to and guide phone calls, screening and directing inquiries professionally. Oversee calendar management for executives, scheduling and coordinating meetings and events. Plan and coordinate complex travel arrangements, including flights, transportation, hotels and maintaining airplane charter service statements. Schedule and coordinate meetings, including preparation for in-office and off-site sessions. Arrange meals (breakfast, lunch, dinner) for meetings and events. Take accurate meeting minutes and track follow-up items to ensure alignment with executive direction. Support office visitors with logistics such as accommodations and dining. Manage and oversee executive office operations, developing, and maintaining administrative procedures to improve workflow and efficiency. Order office supplies upon approval and maintain records and files. Compile and submit Concur expense reports for executives by the 8th of each month. Draft, review, and prepare correspondence, reports, and presentations for executive or board review, ensuring accuracy, and alignment with organizational priorities. Produce reports and presentations as needed and maintain documentation standards. Conduct research and analyze information to support executive decision-making on strategic and operational initiatives. Represent the executive office in meetings or project discussions as delegated. Manage Monday.com Executive Management board for tasks and due-outs, providing daily updates to confirm nothing is missed. Participate in or lead special projects and administrative initiatives that impact company operations or executive effectiveness. Perform other duties as assigned. Visa Sponsorship: This role is not eligible for visa sponsorship. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision. Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required. Supervisory Responsibilities This position has no supervisory responsibilities. EEO Disclaimer Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

As our Executive Assistant for C-Level, you won't just be managing calendars and answering calls - you'll be the trusted confidant, the problem-solver, and the mastermind behind seamless operations. No two days will be alike as you navigate complex assignments, harnessing your independence and initiative to take the lead in finding innovative solutions. You'll wield your organizational skills to maintain calendars, plan meetings, and handle logistics like a pro, leaving no detail to chance. Our Executive's success is in your hands, and you'll take pride in delivering outstanding customer service as the main point of contact for internal and external inquiries. So, if you're not afraid to take initiative, can balance multiple tasks with finesse, and have an uncanny ability to stay cool under pressure, we want YOU on our team! In addition, a VALUES FIT is top priority. Do our values align with yours? Mission, Beliefs & Values. If so, please read on. Here's just some of what you will be doing daily… Serve as the primary administrative resource for the Executive to include, but not limited to: development of correspondence of time sensitive and both confidential and non-confidential matters; e-mail, telephone, and voicemail communication; opening and sorting mail; ordering supplies; filing completion of expense reports and other general administrative functions as needed. Consistently and accurately plan, conduct, lead, and complete complex assignments requiring independent action and a high degree of initiative to resolve issues. Assignments may include: develop and monitor budget activities; monitor project performance and timelines; coordinate administrative activities; act in a liaison capacity with other departments, divisions, and other organizations; evaluate progress or results and recommend major changes in procedures and process. Manage and maintain calendars, coordinate schedules, and handle a variety of meeting logistics, organizing, scheduling, and preparing for meetings and appointments, including conference calls, with increased ability to anticipate executive needs; and independently updating department documents as needed. Provide outstanding customer service. Act as the main point of contact for all internal and external inquiries, appointments, and concerns. Prepare Executive for meetings, bring urgent matters to the attention of the Executive, and handle emergencies and routine matters on behalf of the Executive. Prepare materials for Board presentations. Independently research, review, retrieve, and analyze information (station files, legal files, accounting information, contract files) and create executive summaries, reports, and spreadsheets pertinent to projects. Learn and master statistical software programs, creating appropriate reports and analysis. Coordinate appropriate travel and develop itineraries, including for conferences and complex group and meeting arrangements. Know the formal and informal ministry and departmental goals, standards, policies and procedures, and maintain familiarity with other departments within the ministry, preserving sensitivity to the inter-relationship of both people and functions within the ministry. Complete other duties as requested by Executive and participate in appropriate regional and national travel as required. We are looking for a very specific skill set and business acumen. If you can say yes to each of these requirements, then we want to meet you! Minimum 4 years' executive level administrative experience. Excellent/advanced knowledge of administrative and clerical procedures; principles and processes for providing a service-oriented environment. Computer literacy, including Microsoft Office competency (Word, Outlook, Excel, Access, Publisher, PowerPoint, Visio) and specialized software as determined by the ministry. Strong research skills, including the abilities to obtain research from multiple sources, conduct valid Internet research, investigate, and convey information to enable strategic decision-making, and to research and analyze a variety of complex issues and recommend solutions. Strong project management skills with the ability to manage and deliver on multiple projects concurrently. Strong written and verbal communication and presentation skills. Verbal comprehension, communication, and interpersonal skills in various situations. Handle sensitive and confidential information on a regular basis. A proven ability to maintain confidences is essential to success in this position. Demonstrated flexibility and adaptability in relation to others needs and priorities, using discernment to prioritize and integrate those needs with ongoing responsibilities. Confidence to bring creativity, initiative, and innovation to routine and non-routine situations; and ability to exercise judgment in the resolution of administrative problems. Excellent interpersonal skills in all work-related relationships, including self-monitoring, self-assessing, and being sensitive to develop constructive and cooperative working relationships with others and maintaining them over time. Possess a professional attitude, along with a willingness to support ministry and management needs. Demonstrated commitment to the social sector with a passion for our mission and values. A commitment to continuing education and professional growth, displaying willingness to learn and accept greater responsibility; the desire to seek out a greater role in projects within administrative and other areas of competence; and the willingness to keep up-to-date technically, seek training outside of areas of competence, and apply new knowledge to the job. Why work for Educational Media Foundation, K-LOVE/Air1? Educational Media Foundation (EMF) is a nonprofit, multi-platform media company on a mission to draw people closer to Christ. Founded in 1982 in Santa Rosa, CA, with a singular radio station, EMF today owns and operates the nation's two largest Christian music radio networks (K-LOVE and Air1) with over 1,000 broadcast signals across all 50 states, streaming audio reaching around the world, and a growing family of media ministries including podcasts, books, films, concerts, and events. EMF employs nearly 500 team members between its offices in Nashville, TN, Rocklin, CA, and field locations around the country. You can view our mission and values here Mission, Beliefs & Values. What can we offer you? Industry leading Medical, Dental & Vision coverage Short/long term disability and life insurance Robust 401K with company match Parental leave with Baby Bonding pay Generous PTO, holiday and sick pay Unique company culture that includes exclusive access to concerts, movie premieres, media industry events, and more Leadership and Career Development Programs “As an Equal Opportunity Employer, EMF makes employment decisions based on merit and other legitimate reasons. The Company is committed to a diverse and inclusive work environment and the promotion of equal employment opportunities regardless of protected class, characteristic or status. However, EMF is also a religious non-profit organization where all team members contribute to the Company's mission of encouraging our audiences “to have a meaningful relationship with Christ.” Therefore, p ursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e I(a)), EMF has the right to hire only candidates who agree with the Company's Statement of Faith. Also, as a religious non-profit organization, the Company is not governed by the CA Fair Employment and Housing Act. ”

The Executive Assistant is directly responsible for providing administrative support to assigned senior management team member(s). · Maintains executive management team members' calendars and schedules · Prepares and issues communication pieces on behalf of executive management team members · Assists with preparation of PowerPoint presentations · Schedules travel arrangements · Manages contract process including coordination of Company signatures, electronic and original record-keeping, dispersal to appropriate parties, and follow-up on external signatures · Edits, compiles, and distributes quarterly packages to Board of Directors in advance of board meetings · Prepares and records expense reports for executive management team members on a timely basis · Ensures that an optimal level of office supplies, letterhead and envelopes for assigned management team is maintained · Coordinates meetings as needed to include communicating with attendees, setting up the room, ensuring equipment and supply needs are met, and having refreshments and/or meals available as needed · Ensures an adequate level of drinks and supplies are maintained in the break room and meeting rooms as assigned · Provides additional administrative support to others or with other tasks as assigned · Files as needed · Provides back up relief to the Receptionist as needed · Other duties as required and assigned Requirements: · High school diploma or GED (General Education Diploma) equivalency · At least three years experience supporting executive leadership in an administrative capacity · PC proficiency to include strong Microsoft Office skills with Word, Outlook, Excel and PowerPoint · Excellent written and verbal communication skills and organizational skills · Ability to type 65 WPM · Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals Environment: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel. The employee frequently is required to sit, reach with hands and arms, and talk or hear. The employee is required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. The employee is regularly exposed to ambient lighting and temperate climate conditions. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Job Duties as documented in this job description are considered “Essential Functions” and have been created by the standards of the Equal Employment Opportunity Commission (EEOC). The standards of the Americans with Disabilities Act (1990) require that employees be able to perform “Essential Functions” of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the “Essential Functions”.

The position will start off remote then transition to in office once our corporate office is open in Hendersonville, TN. Firefighters First Federal Credit Union has proudly been serving the firefighter community since 1935. We have built trusting relationships within the fire family as the nation's largest exclusive firefighter credit union. Our commitment to providing our members with exceptional financial products and services, along with our legendary service, has allowed us to grow our membership nationally. Join a team that values its employees, invests in professional growth, and makes an impact in the firefighter community. Currently, we have an immediate opening for a Executive Administrative Assistant to join our team! The Executive Administrative Assistant is responsible for the overall operations and effectiveness of the Senior Management team. As the main point of contact, the assistant will work and communicate effectively with all internal and external contacts. The assistant handles a large volume of administrative duties including scheduling meetings, answering calls, preparing correspondence, completing their expense reports, and completing other administrative tasks. Primary Responsibilities: Ensuring the overall operations and effectiveness of the Senior Management team by acting as the first point of contact and functions as a “gatekeeper.” Overseeing the Senior Management team's task list by working with departments to ensure projects and assignments are on track, prioritizing conflicting needs, handling matters expeditiously, proactively, and following through on projects to successful completion, often with deadline pressures. Planning, coordinating, and managing the Senior Management team's schedule and travel plans. Providing administrative support as needed which includes corresponding with stakeholders, preparing correspondence, memoranda & reports, and performing other duties to support the organization. Managing special projects and assignments, including those of a sensitive or confidential nature. Performing other administrative duties including but not limited to answering incoming calls, opening incoming mail and completing their expense reports. Basic Qualifications: Requirements: High School Diploma Minimum of 2 years of experience as an assistant to C-Level Executives. Experience scheduling meetings and travel, planning events, and preparing associated expense reports. Firefighters First Federal Credit Union is an Equal Employment Opportunity employer. We do not discriminate based upon race, color, religion, age, gender, marital status, physical or mental disability, medical condition, pregnancy, sexual orientation, gender identity or expression, national origin, veteran status, genetic information, or any other status protected under federal, state, or local law. Firefighters First Federal Credit Union is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Human Resources at ***********************.

Job DescriptionDescriptionEngaged professionals lies at the heart of our vision statement. That's why we strive to create a work environment that challenges and inspires our employees, igniting their passion and drive to achieve greatness each and every day. We're looking for a Construction Engineering Administrative Assistant to join the HMB team! The Construction Engineering Administrative Assistant plays a vital role in supporting the daily operations of the CEI Division in our Murfreesboro office. This position is responsible for performing a variety of clerical and administrative tasks to ensure efficient workflow and smooth coordination within the division. Key Responsibilities· Provide general administrative and clerical support to the CEI Division· Assist with preparing, formatting, and distributing reports, letters, and other documents· Maintain and organize project files, records, and correspondence (both digital and paper-based)· Support timekeeping, expense reporting, and other internal processes· Assist in tracking project timelines, deliverables, and documentation requirements· Coordinate meetings, conference calls, and travel arrangements as needed· Serve as a point of contact for internal teams, field staff, and clients regarding administrative matters· Process mail, order supplies, and handle general office upkeep· Perform data entry and maintain accuracy of project databases· Other duties as assigned to support day-to-day operations Skills, Knowledge and Expertise· High school diploma or equivalent required; Associate's degree or relevant certification preferred· 2+ years of experience in an administrative or office support role; experience in a construction or engineering environment is a plus· Strong organizational and multitasking skills· Excellent written and verbal communication skills· Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams)· Ability to work independently and as part of a team· Detail-oriented with a high degree of accuracy BenefitsExcellent compensation package Flexible work schedule Ability to work hybrid work schedule Competitive holiday and paid-time-off programs 401(k) Plan and Match Competitive health, vision and dental insurance premiums Company-furnished life insurance Short and Long-term Disability Parental Leave Variety of voluntary benefit options Employee Assistant Program (EAP) Flexible Spending Account and More #LI-MK1

Job Description DUTIES AND RESPONSIBILITIES: Answering phones and directing calls in a professional manner Greeting visitors and directing them to the correct contact Processing monthly reports, invoices, receivers, and driver payroll as needed Assist plant manager and HR with company events Assist employees with necessary questions Other duties as assigned KNOWLEDGE, SKILLS, AND ABILITIES: Oral and written communication skills Ability to multi-task in a fact paced environment Strong attention to detail and accuracy Organizational skills Proficiency in computer skills, ability to accurately track and input data in the system and excel sheets Reasonable accommodations may be made to those who are able to perform the essential duties of the job. EDUCATION AND EXPERIENCE: Minimum of a High School degree and six months to one year of receptionist experience. Formal education may be substituted with experience and training when competency in the position is demonstrated. WORKING CONDITIONS: This work is performed in an office setting with minimal to moderate noise due to computers, printers, and people. Steel Technologies is a safety-sensitive workplace. All employment offers are contingent upon results of a 10-panel drug screening, including marijuana. What We Can Offer: Medical, Dental, and Vision Competitive Wellness Program, providing up to 100% discount on medical premiums Short-Term and Long-Term Disability Supplemental Insurance through Allstate for additional coverage on accidents + cancer Employer-Paid Life Insurance 401(k) after 60 days of employment + competitive match after one year Health Savings Account and Flexible Spending Account Great discount programs in automotive, technology, and more Education Assistance is available for job-related courses to further your education, with up to 100% paid tuition for maintenance-related coursework and certifications Career Advancement Opportunities Teammate Assistance Program (TAP) which offers professional assistance for Counseling, Financial, Legal, and Family services Steel Technologies is an equal opportunity employer and considers all qualified applicants without regard to any classification protected by federal, state and/or local law.

Administrative Assistant Do you have a passion for delivering superior customer service while being a key player in the essential daily functions of a successful office? Our financial firm, Retirement Renegade in Franklin, TN, is looking for a strong Administrative Assistant. This individual will be responsible for a variety of pertinent tasks, allowing the financial advisor to focus on the continued growth of the business. The ideal candidate for this role will be someone who has the desire to work in the financial industry long-term and contribute to the growth of our business. A sharp phone presence and a love for building rapport with our prospects and clients is a must! Minimum Requirements: 2+ years of administrative office experience in a fast-paced environment Bachelor's Degree preferred Financial industry experience preferred Advanced skills with MS Office Suite CRM experience This position requires you to possess the following skills: Ability to prioritize projects and manage time Savvy customer service, to include excellent communication, both verbal and written Strong follow-through Good-natured, positive attitude Ability to demonstrate persistence to achieve quality Responsibilities: Assisting the Financial Advisor in managing the branch office to exceed client and regulatory expectations include but are not limited to: Answer phones and greet clients in a friendly, positive, and warm manner Be the first point of contact for prospects and clients Maintain office supplies and outgoing correspondence Assist clients with issues and concerns Build and improve upon client relationships Database management Set appointments with clients and assist the Advisor with calendar management Pre-appointment preparation including compiling account summaries Maintain office filing system, both paper and electronic Record notes from client conversations Assist with various marketing objectives Other industry-specific tasks as needed Assists Back - Office support initiatives and/or core projects that support Advisory teams - including client review reviews and prospects plan prep Provide marketing support as needed including newsletters, blogs, social, website, communications, events, etc. Salary: TBD Benefits: Health Insurance PTO Hours: Monday- Friday: 9:00 am - 5:00 pm Presented by Advisor Employee Services Thank you for your interest in the Administrative Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website at **************************** the services provided. We are not a staffing firm but together we have built a reputable and continuously expanding business model that allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

Job Description PYA is seeking an Administrative Coordinator to join its high-performing and privately-owned firm with a dynamic culture and a strong national reputation. Responsibilities Administratively coordinate the setup of projects and assist with electronic delivery of the final product (and processes associated) to clients Assist project team members to keep workflow on track, with a focus on administratively managing project-related documentation by ensuring all necessary materials are current and properly filed Collaborate on assignment completion in a solution-oriented manner with high attention to detail Support the team's record retention and destruction process Assist with ad hoc projects and related assignments Requirements Administrative experience in professional services firm/office setting is preferred Proficiency in producing and editing Microsoft Office documents; with an emphasis in Word and Excel Detail-oriented work ethic with a demonstrated ability to establish priorities and meet deadlines when faced with multiple/competing tasks Polished professionalism Excellent verbal and written communication skills at all levels of the firm - both internally and externally Excels at working independently and within a professional team environment Position Type Full-time: Monday - Friday, 8:00 a.m. to 5:00 p.m Overtime will be required during peak times, and as needed About PYA PYA , a leading professional services firm, serves clients across the United States with expertise in consulting, accounting, compliance, and business strategy. With offices in Knoxville, Atlanta, Tampa, Charlotte, Nashville, and Kansas City, PYA is committed to helping clients achieve their goals through innovative solutions and unparalleled service. Learn more about The PYA Way . Why Join PYA Be part of a dynamic and collaborative team that values innovation and excellence Work with industry leaders who are committed to professional growth and client success Competitive compensation, comprehensive benefits, and opportunities for career advancement

Engaged professionals lies at the heart of our vision statement. That's why we strive to create a work environment that challenges and inspires our employees, igniting their passion and drive to achieve greatness each and every day. We're looking for a Construction Engineering Administrative Assistant to join the HMB team! The Construction Engineering Administrative Assistant plays a vital role in supporting the daily operations of the CEI Division in our Murfreesboro office. This position is responsible for performing a variety of clerical and administrative tasks to ensure efficient workflow and smooth coordination within the division. Key Responsibilities * Provide general administrative and clerical support to the CEI Division * Assist with preparing, formatting, and distributing reports, letters, and other documents * Maintain and organize project files, records, and correspondence (both digital and paper-based) * Support timekeeping, expense reporting, and other internal processes * Assist in tracking project timelines, deliverables, and documentation requirements * Coordinate meetings, conference calls, and travel arrangements as needed * Serve as a point of contact for internal teams, field staff, and clients regarding administrative matters * Process mail, order supplies, and handle general office upkeep * Perform data entry and maintain accuracy of project databases * Other duties as assigned to support day-to-day operations Skills, Knowledge and Expertise * High school diploma or equivalent required; Associate's degree or relevant certification preferred * 2+ years of experience in an administrative or office support role; experience in a construction or engineering environment is a plus * Strong organizational and multitasking skills * Excellent written and verbal communication skills * Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams) * Ability to work independently and as part of a team * Detail-oriented with a high degree of accuracy Benefits Excellent compensation package * Flexible work schedule * Ability to work hybrid work schedule * Competitive holiday and paid-time-off programs * 401(k) Plan and Match * Competitive health, vision and dental insurance premiums * Company-furnished life insurance * Short and Long-term Disability * Parental Leave * Variety of voluntary benefit options * Employee Assistant Program (EAP) * Flexible Spending Account * and More #LI-MK1

Job DescriptionDescription: Are you a detail-loving, people-supporting, multitasking pro who thrives in a fast-paced environment? Do you enjoy being the go-to person who keeps everything running smoothly behind the scenes? If so, you might be the perfect fit for our growing team! We're looking for a Part-Time Administrative Assistant to play a key role in supporting our HR and Finance teams-plus help us keep our office operations on point. You'll be juggling a variety of responsibilities that touch every corner of the organization, making a meaningful impact on both day-to-day functions and long-term goals. What You'll Do: You'll be our behind-the-scenes superhero, helping to: Support HR efforts like job postings, interview scheduling, and new hire onboarding Help with basic accounting and purchasing-related tasks Prepare polished reports, presentations, and communications Coordinate office supplies, organize files, and keep our space (and systems) running smoothly Assist with company events and culture-building activities Handle confidential information with professionalism and discretion Pitch in on special projects and team initiatives Be a “culture keeper” and help foster a fun, and supportive workplace What We're Looking For: Super organized and detail-oriented Excellent communication and people skills Comfortable juggling multiple tasks and shifting priorities Tech-savvy with Microsoft Office and other tools A team player with a positive attitude Experience in an office environment and/or supporting HR/Accounting teams is a big plus Professional, reliable, and ready to make things happen Why You'll Love It Here: You'll work alongside a passionate team Opportunities to grow and learn in a dynamic environment Your ideas and contributions will be valued You'll be part of an organization that cares deeply about culture, service, and making an impact Apply today and help us keep our team supported, our office running smoothly, and our company moving forward! Requirements: One (1) year of experience in a clerical or administrative role preferred. Prior experience in telecom or technology industry is highly desirable; Proficient in MS Office Suite; Strong organizational and time-management skills; Ability to prioritize tasks in a fast-paced environment; Excellent written and verbal communication skills; High attention to detail and ability to handle confidential information with discretion; Ability to adapt quickly to changing priorities and needs, with a problem-solving mindset.