Executive assistant jobs in Murrieta, CA

Strategic Executive Assistant to the CEO Part-Time (25-30 hrs/week) → Full-Time | $38-$48/hr DOE Fullerton, California (On-site to start) About Endemic Endemic is a science-first, conservation-driven ecological consulting and restoration company. Founded in 2009 at Fairview Park in Costa Mesa, we have grown from a single ecologist to a team of 60+ working across California. Our purpose is to heal California's landscapes through Conservation at Scale, the Founder's Second Curve, and Ecological Culture Building. The Strategic Executive Assistant will support the CEO across Endemic and its affiliated entities by bringing structure, organization, and disciplined execution to a fast-moving environment. The Opportunity This is not a traditional administrative role. As the Strategic Executive Assistant, you will serve as the CEO's operational right hand - organizing priorities, preparing decision-ready information, coordinating timelines, and ensuring strategic initiatives move forward smoothly and efficiently. You will handle both strategic coordination and hands-on organizational tasks that keep the executive office functioning at a high level. Why This Role Matters Endemic is growing rapidly, with expanding operations, new business ventures, and increasing cross-department collaboration. The CEO's effectiveness depends on structured support, disciplined follow-through, and clear information flow. Your work will strengthen executive decision-making, enhance organizational alignment, and support the continued evolution of Endemic's mission and leadership. What You'll Do Executive Operations & Strategic Support Manage and protect the CEO's calendar, commitments, and priorities. Ensure the CEO's priorities, timelines, and strategic initiatives move forward smoothly and efficiently. Prepare concise, decision-ready summaries and high-quality executive communication. Bring structure and clarity to initiatives and emerging concepts. Maintain confidentiality with the highest level of professionalism. Research & Decision-Support Research topics, vendors, options, and operational questions as assigned. Gather details, compare alternatives, and prepare clear decision-ready summaries. Provide executive briefs that equip the CEO to make informed, strategic decisions. Review materials, analyze supporting documents, and synthesize findings into concise recommendations. Project & Systems Organization Build and maintain workflows in Notion, Monday.com, and internal systems. Translate ideas into structured project plans with timelines and action items. Track follow-through across departments and affiliated entities. Maintain organized documentation and executive-ready materials. Meeting Support Create agendas, prepare materials, and coordinate logistics. Support quarterly All-Hands meetings and key leadership sessions. Capture notes and action items; ensure timely follow-through. Leadership Coordination Facilitate communication between the CEO, COO, HR, Directors, and project teams. Serve as a stabilizing presence and maintain operational momentum. What We're Looking For Experience 5+ years supporting senior executives, founders, or high-level leadership. Strong operational, organizational, and communication skills. Proven ability to manage complex workflows and deadlines. Demonstrated sound judgment and confidentiality. Skills Exceptional written communication and executive-level professionalism. Strong analytical and organizational abilities. Proficiency with Google Workspace and Microsoft Office Experience with Notion, Monday.com, or similar tools preferred. Traits Composed, organized, and systems-oriented. High follow-through and disciplined work habits. Service-driven, low-ego, and grounded. Detail-oriented with the ability to synthesize information clearly. Schedule & Pay Part-time role (25-30 hours/week) with planned transition to full-time. $38-$48 per hour DOE. Primarily on-site in Fullerton during onboarding, with hybrid flexibility thereafter. Part-Time Benefits 401(k) Plan Participation with Matching 4% 40 Hours Paid Sick Leave 10 Observed Holidays EAP (Employee Assistance Program) Participation Why Join Endemic? Support executive leadership during a pivotal phase of organizational growth. Play a key role in strengthening alignment, structure, and decision-making. Work within a mission-driven team that values conservation, integrity, and innovation. Contribute to the operational infrastructure that supports Endemic's long-term impact. Equal Opportunity Employer Endemic Environmental Services is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to building an inclusive workplace.

Executive Assistant to the CEO The Role Partner directly with our CEO in high-stakes client, partner, and internal meetings. Keep calendars clean, briefs decision-ready, and commitments closed. Think air-traffic control for decisions. What You'll Do Attend strategic partner and client meetings, representing the CEO with professionalism and polish Manage CEO's calendar with 14-day visibility & 0 surprises Deliver 24-48h decision briefs (goal / 3 facts / options / owner) Capture & track meeting actions to 95% on-time closure What We're Looking For 3+ years supporting C-level leaders with strong project coordination experience Crisp writer, meticulous note-taker, calm under shifting priorities Confident in client/partner settings Fluent in Google/Microsoft, Slack, and project tools Growth Path EA → Senior EA → Strategic Client Success Lead (reviewed at 365 days) Apply Email ************* with subject: Executive Assistant - Makes Speed Safe Include your resume/LinkedIn and earliest start date.

Join Yorke Engineering, LLC, an Environmental Consulting leader in California that implements Environmental Engineering and Compliance solutions for our clients throughout the western US. We're a family-owned and operated company with over 90 employees. We are looking for a sharp and reliable Executive Personal Assistant. This is a part-time or full-time position based on the candidate's preferences at 30-40 hours per week from our corporate office in San Juan Capistrano, CA during our normal business hours. We offer a full benefits package including Paid Time Off, Holidays, Full Medical/Dental/Vision, along with a 401k with a generous company match for full-time staff. Position Summary: The Executive Personal Assistant assists the Executive Management team by learning the needs of the Executive team and taking on a variety of personal and company responsibilities to create more availability for the Executive Management team to focus on top priorities. The position requires a professional individual with a high standard of quality, efficiency, and organization. This position will require the candidate to prioritize multiple responsibilities. The candidate will be required to think critically and solve problems in a self-sufficient manner with support provided as needed. The candidate responsibilities and qualifications will include: Support Executive Management with special assignments including: Ensure the Executive Management team is fully prepared for leading staff training presentations by creating, organizing, and distributing presentation materials; Record and accurately file key takeaways, decisions, and action items following client presentations, internal-staff meetings, and training events; Create content for a variety of tasks using Excel, PowerPoint, and Word formats; Create content, messaging, and activities for Staff Meeting, holiday party, and special events support; Prepare, print, and organize training materials for clients and staff; Coordinate projects between Executive Management and employees; Collect client feedback and help company leaders create training opportunities based on key improvement areas; Special projects and filing in SharePoint. Manage Outlook calendars and filter emails based on priorities; Submit expense reports and schedule travel; Team-driven individual that's motivated to support other team members when needed; Schedule and complete personal tasks for example: Grocery shopping, mail processing, copying keys, schedule appointments, and returning items to vendors or stores; Supervise vendors for home maintenance, renovations, and landscaping; Car services drop-off pickups for routine maintenance. Candidate Qualifications include: Associates degree or Bachelor's degree from an accredited university with minimum GPA of 3.2; GPA will be verified; 8-12+ years of professional experience, most recently as an Executive and/or Personal Assistant for 3+ years; Solid organizational skills including the ability to multi-task, prioritize, and work independently; Excellent verbal and written communication skills; Available to work in-office at our San Juan Capistrano office during business days; Strong software skills including Microsoft Office 365: Outlook, SharePoint, Word, Excel, and PowerPoint.

Adecco is seeking a bilingual Korean Executive Assistant/ Business Support Assistant to provide exceptional logistical and administrative support for executive operations. This role is pivotal in ensuring the smooth planning and execution of executive itineraries, while contributing to broader business support activities within the office. The ideal candidate is flexible, proactive, and detail-oriented, with strong organizational skills and a collaborative mindset. Pay Rate $32/hr 12 months assignment Must be comfortable with up to 40% domestic travel , including trips to New York and Washington, D.C. , and additional travel during major U.S. events such as the World Cup. Key Responsibilities Executive Visit Planning: Coordinate logistics for executive visits, including scheduling, agenda management, and on-site support. Travel Arrangements: Manage travel bookings (flights, hotels, restaurants) to ensure seamless experiences for visiting executives. Office Environment Oversight: Support the maintenance and improvement of the office environment, including canteen and cafeteria operations. Administrative Support: Prepare reports, presentations, and documentation; assist with general administrative and operational tasks. Cross-Cultural Communication: Utilize Korean language skills to assist with communication and documentation for Korean-speaking executives. Qualifications Fluency in Korean (spoken and written) required. 3+ years of Executive Assistant experience 40% travel requirements Proven experience in business support, travel coordination, or hospitality services. Strong organizational and multitasking abilities. Proficiency in Concur and Microsoft Office Suite (especially Excel and PowerPoint). Benefit offerings available for our associates include: Medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and a 401K plan Flexibility to choose the type of coverage that meets individual needs Eligibility for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance

The annual base salary range for this position in California is $90,000 to $110,000 per year. The starting pay for the successful candidate depends on various job-related factors, including but not limited to the candidate's geographic location, job-related knowledge, skills, experience, education/training, internal value, peer equity, external market demands, and organizational considerations. We seek an experienced Executive Assistant to support the President, Anaheim Ducks Hockey Club. This role oversees and manages the flow and exchange of information, streamlines interactions, and facilitates initiatives for the President, ADHC. The Executive Assistant performs administrative duties requiring confidentiality, discretion, tact, diplomacy, sound judgment, and excellent decision-making skills. Success in this role requires a positive attitude, a strong work ethic, outstanding communication and customer skills, high-level project management skills, and close attention to detail. Responsibilities Work as a team with the President, ADHC to provide administrative, operations, and project/initiative management assistance to support various departments within the organization Communicate with members of the NHL League offices and Club teams. Perform clerical and administrative tasks, including drafting letters, spreadsheets, memos, invoices, reports, presentations, and other documents for senior staff Answer and transfer phone calls, screening when necessary Maintain filing systems and records as assigned, including digitally Retrieve information as requested from records, email, minutes, and other related documents Maintain business calendar for ADHC president collaborating with other supported executives and leadership staff Coordinate and schedule meetings, appointments, travel, and accommodations Proofread legal documents and generate redlines and final formatted documents Receive and transmit invoices from third parties and assist in tracking department expenditures Gather and analyze data housed in internal and external databases as requested Draft internal and external communication and correspondence on behalf of the President, ADHC Collaborate with other Executive Assistants to successfully coordinate projects and schedules Provide administrative support to the ADHC General Counsel including subpoena requests and other administrative matters Prepare agendas and schedules for meetings Prepare and submit expense reports Participate in special projects Maintain the highest quality service standards working with internal/external partners Maintain professionalism and strict confidentiality with all materials Perform other related duties as assigned Skills Bachelor's degree in a related field preferred Minimum 10 years of experience in an administrative role, preferably supporting a high-level executive Excellent verbal and written communication skills Excellent interpersonal and customer service skills Excellent organizational skills and attention to detail Extremely proficient in Microsoft Office Suite or related software with the ability to learn new or updated software Basic understanding of clerical procedures and systems such as recordkeeping and filing Able to work independently Able to work nights, weekends and holidays in accordance with game schedule and other team events Knowledge, Skills, and Experience Education - Bachelor's Degree Experience Required - 10+ Year This position is on-site.

What Makes This Role Exceptional This is far more than standard executive support-it's strategic partnership at the highest level. As the Executive Assistant to the CEO of an ultra-exclusive family office in Irvine, CA, you are entrusted to understand the CEO's vision, anticipate operational needs, and be the force multiplier ensuring seamless execution-both strategically and tactically. Key Responsibilities Strategic & Tactical Execution: Lead high-impact initiatives while managing detail-rich tasks, ensuring every action aligns with the CEO's overarching goals. Proactive Anticipation: Identify and resolve potential issues before they arise, ensuring smooth operations and allowing the CEO to focus on only what they can do. Dynamic Coordination & Filtering: Manage a complex calendar and communications flow with discretion, clarity, and precision. Executive Travel Orchestration: Oversee every tier of travel logistics-from ultra-premium arrangements (private jets, real-time itinerary updates, private staff coordination) to streamlined business-class travel and monthly recurrence trips. Event & Off-Site Leadership: Plan and coordinate high-level events, retreats, or personal gatherings-either solo or in partnership with event teams. Project Overflow Management: Take ownership of the CEO's overflow tasks-delivering both routine and strategic outcomes. Personal & Household Logistics: Seamlessly shift between executive-level responsibilities and personal support-whether that's preparing a briefing, arranging a meal, or booking a flight. Operational Agility: Adapt effortlessly-executing both polished presentations and granular operational details as needs shift. Core Skills & Proficiencies Hard Skills Advanced user of PowerPoint, Word, Outlook-comfortable supporting high-stakes presentations and communications Highly proficient in Excel for reports and data management, without needing complex macros Skilled with Zoom, Microsoft Teams, WebEx-confidently managing executive communications, town halls, and board sessions Tech fluent on both Mac and PC, with practical troubleshooting abilities Experienced with expense systems like Concur (or equivalents) Familiar with collaboration platforms: SharePoint, OneDrive, etc. Comfortable navigating CRM tools (e.g., Salesforce) or systems as needed Quick to master new technologies and internal systems Prior exposure to supporting Board of Directors is highly valuable Soft Skills Exceptional emotional intelligence-empathy, self-awareness, and interpersonal finesse-critical for executive dynamics Meticulous attention to detail-anticipating errors before they surface Masterful communication-you adapt your tone and format across mediums (text, email, phone, in-person) to influence without authority Strategic problem-solving-steady, creative, and proactive in navigating complex challenges Agile and resilient under pressure-fluidly pivoting as priorities shift Effective research and networking-you know who to ask or where to look to get things done Deep professional discretion-trusted with sensitive and confidential matters "Always on" mindset-resourceful, solution-obsessed, driven to deliver with creativity and grace Relationship builder with a strong internal and external network-knowing how to connect and grow influence from day one Ideal Candidate Profile Bachelor's degree or higher Minimum of 5 years supporting a C-Suite executive-CEO or President preferred-in high-trust, dynamic environments A Career Executive Assistant-this is your calling, not a launchpad for something else Why Elite Candidates Will Be Drawn to This Role A rare, high-trust, and high-impact position supporting a CEO in a private, exclusive setting Exceptional compensation that aligns with the breadth and depth of strategic and operational expectations A uniquely varied role spanning vision alignment, executive coherency, and personal support-offering deep professional reward and influence

Executive Administrative Assistant - Hybrid | Irvine, CA | Kelly at Johnson & Johnson Join a world-class team and take the next step in your career! Kelly , in partnership with Johnson & Johnson, is seeking a talented Executive Administrative Assistant for a dynamic hybrid role in Irvine, CA. You'll play a key part in supporting leadership and streamlining office operations for one of the most respected companies in the healthcare industry. Job Specifications Job Type: Flexible between 20-40 hours per week. Company: Kelly (Johnson & Johnson Assignment) Location: Irvine, CA (Hybrid) Pay Rate: $30.00/hr Shift: Flexible, within business hours 7a-4p preferred due to various teams in differing time zones Assignment Length: 1 year (potential for extension) Roles and Responsibilities Coordinate event logistics and provide administrative support for meetings and workshops. Manage complex calendars for senior leaders (Two Senior Directors and their teams; coordination with global admins), schedule appointments, update calendars, and troubleshoot booking issues (including digital booking systems). Planning events and onsite scheduling coordinating of services, meetings, gatherings, and events. Prepare expense reports, process invoices, and support travel bookings for leaders using Concur; support domestic and international travel including visa support. Maintain office supply inventory, organize files, and manage office storage systems. Support around POs, payment requisitions, PO issuing, and project number creation. Occasionally greet vendors and visitors-ensure pre-registration, prepare guest passes, escort guests, and liaise with onsite facilities and cafeteria staff for meetings/events. Collaborate proactively with leadership, global admin teams, maintaining key spreadsheets and digital records of leaders and their locations. Advise on healthcare compliance for expenses and events, including program/expense limits for healthcare providers. Utilize Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel) daily, as well as company-specific tools (Concur, Workday, Ariba, digital solutions). Qualifications & Skills High School diploma or GED required. 5+ years of office-based experience, including 2+ years as an Executive Assistant. Advanced proficiency with Microsoft Office Suite; experience with Concur and Workday is a plus. Strong multitasking and organizational skills within a dynamic team setting. Exceptional verbal & written communication and interpersonal abilities. Professional, resourceful, self-starter with strong initiative, able to “own” issues until resolved. Open and collaborative team player, able to partner closely with leaders and coordinate with onsite teams (facilities, cafeteria, other admins). Familiarity with healthcare provider compliance and basic PO/program management Experience working in a fast-paced, cross-functional business environment Ideal Candidate Hyper-focused and self-motivated, able to partner closely with leaders, anticipate needs, manage priorities and people effectively, and leverage digital tools to keep operations smooth. Comfortable engaging with guests and office staff, and able to manage quick event turnaround. Company Culture At Kelly and Johnson & Johnson, you'll find a collaborative, inclusive, and innovative work environment. The team values professionalism, initiative, and mutual respect. You'll be encouraged to grow your skills, support meaningful projects, and make a real difference in the lives of others. If you thrive in a fast-paced, cross-functional setting-and are ready to anticipate needs and drive results-you'll fit right in! Ready to discover what's next? Apply today and let Kelly connect you to your future!

Administrative Assistant (Field Secretary) Schedule: Monday-Friday, 8:00 AM - 5:00 PM PST Pay: $25-$28 per hour Employment Type: Full-Time About the Role We are seeking an experienced Administrative Assistant to provide full-time, on-site support to two State Managers and a team of 24 field representatives. This role is ideal for someone who thrives in a fast-paced environment, is highly organized, and enjoys creating efficient processes. Responsibilities • Manage calendars and schedule appointments • Pull, edit, and prepare reports for leadership review • Create marketing materials and assist with promotional initiatives • Coordinate onboarding for new hires • Maintain accurate records and ensure timely completion of administrative tasks • Serve as a point of contact for internal and external communications Qualifications • Minimum 2 years of experience supporting field teams or similar administrative roles • Proficiency in Microsoft Excel (VLOOKUPs, reporting, creating tables) • Fluent in English; bilingual in Spanish is a plus • Strong organizational skills and attention to detail • Ability to work with urgency and adapt to a fast-paced environment • Creative problem-solving skills and professional communication Soft Skills for Success • Detail-oriented and highly organized • Ability to prioritize and manage multiple tasks • Professional demeanor and strong interpersonal skills Compensation & Benefits • $25-$28 per hour • Benefits eligibility after one full month cycle Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Samuel Lawrence Foundation is seeking an articulate and motivated individual who will partner with a small team to make a meaningful impact. Bring your skills to bear on real world problems - this role demands creative thinking, flexibility, and a passion for making a tangible difference. Part-time (afternoons), in person, in a residential office. Our atmosphere is casual, friendly, and interesting. Job Responsibilities: Assist with the day to day office operations Work on environmental issues, explore scientific research, attend meetings, educate elected officials Schedule appointments and conference calls Identify, contact, develop and maintain relationships with community groups, and community members Write letters, research topics, reply to emails Organize and manage donations Maintain an organized Google Drive Assist in the implementation of a CRM Take meeting notes Feed the chickens Required Qualifications: Strong written and verbal communication skills Task-oriented with the ability to manage multiple projects independently Organized Good Technological skills Ability to adapt to changes and challenges Reliable Happy to wear many different hats Experience with AI - Chat, Claude etc.. Desired Qualifications: Science background is helpful Bachelor's degree or advanced degree Pay: $28/hour Along with your resume please share with us your typing WPM, GPA, plus anything else you would like to share.

Tebra only initiates contact with candidates via email from an official Tebra email address (@tebra.com, @patientpop.com, or @kareo.com) or through our applicant tracking system, Greenhouse. We will only ask you to provide sensitive personal information through our official application portal - not via social media or text message. We do not conduct interviews via instant messaging. About the Role The Executive Assistant is the primary manager of the CEO's time and operational cadence, and a central coordination point for the Executive Team's rhythms. The purpose of the role is to improve the performance of the company by greatly contributing to the CEO's daily effectiveness and efficiency and keeping him focused on the company's highest impact priorities while maintaining a sustainable work life. This role requires exceptional judgement, organizational skills, professionalism, communication skills, and proactivity while serving as the gatekeeper, internal communications hub, and organizational backbone for the CEO and Executive Team. Your Area of Focus CEO Time Management Proactively manage and maintain the CEO's complex schedule, prioritizing internal and external commitments to align the CEO's time with the leadership team rhythm and the strategic goals of the business. Ensure the CEO is fully prepared for all meetings by anticipating needs, gathering necessary materials, and confirming logistics in advance. Act as the first point of contact for the CEO, effectively fielding, screening and prioritizing incoming correspondence, calls, and requests with professional communication skills and discretion. Operating Rhythm Management Drive the scheduling, coordination, documentation, and continuous improvement of the company's Operating Rhythm, or the system of meetings and other events used to drive execution. Coordinate with the CEO, Board of Directors, Executive Team, Extended Leadership Team, and Staff to schedule the system of meetings and other events used to operate the business, such as quarterly board meetings, quarterly business reviews, quarterly executive offsites, monthly performance reviews, monthly town hall meetings, weekly executive team execution meetings, etc. Plan and coordinate monthly Town Halls, including agenda design, content collection, slide ownership, and day-of execution. Draft and send clear, concise communications and recap emails for leadership and company-wide meetings. Own note-taking and action-item tracking for key executive and leadership meetings; follow up with owners to drive accountability. Help prepare and refine certain frameworks, slides, document templates, agendas, and more, used by the CEO and the leadership team in conjunction with such events. Maintain shared folders, decks, and templates for executive and leadership materials, ensuring version control and accessibility. Logistics & Travel Coordination Manage all logistical requirements for key board meetings, executive meetings and leadership team meetings, including venue selection, vendor coordination, catering and on-site support. Coordinate Board meetings (in-person and virtual), including schedules, catering, and meeting support. Handle comprehensive domestic and international travel arrangements including detailed itineraries, flight and accommodation booking and ground transportation. Process expense reports, manage invoices and track CEO's office budget with a high degree of accuracy and confidentiality. This role requires minimal domestic travel (approximately 4-6 times per year), primarily for Executive Offsites, Sales Kickoff events, and President's Clubs. Flexibility to attend these offsite events is highly valued. The candidate is required to be based in Orange County, CA. Office & Operations Management Serve as the primary point of contact for the CDM Office: facilities, vendors, building access, and basic maintenance coordination. Oversee office supplies, snacks, drinks, and meeting hospitality to ensure a well-run, welcoming environment. Support simple operational programs (e.g., internal boat/amenity reservations, office equipment service approvals). Handle light personal support and administrative tasks for the CEO on occasion to help him maximize his focus on the business. Your Professional Qualifications 5+ years of experience supporting a C-Level executive in a high-growth, fast-paced environment. Impeccable organizational and execution skills: demonstrated ability to proactively anticipate needs, manage complex event logistics (e.g., QBRs, Offsites, Town Halls) and handle the high volume of work with flawless execution across executive support and office operations. Absolute commitment to confidentiality and the use of extreme discretion while handling sensitive information. Exceptional and precise communication: Required for managing highly sensitive, executive-level correspondence (emails, texts, and verbal conversations) with investors, the Board of Directors, key industry contacts, and internal executives. Must possess the intellectual and emotional intelligence to adapt communication styles, ensuring every interaction reflects positively and appropriately on the CEO and the company. Expert proficiency with executive productivity tools and growing interest and experience leveraging AI tools. Aligned with the company's values and brings position energy to the position, serving as an ambassador of the company and the office of the CEO. About Tebra Kareo and PatientPop have joined forces to become Tebra, the digital backbone for practice well-being. While our teams are still supporting both products, our new hires and current employees are now united as Team Tebra. Tebra aims to unlock better healthcare by helping independent practices bring modernized care to patients everywhere. Well over 100,000 providers trust Tebra to elevate their patient experience, and help them grow their practice. At Tebra, we're building the future of well-being together. That shared vision for tomorrow begins with compassion and humanity today. Our Values Start with the Customer We get to know our customers - and their patients - and look at the world through their lens. Keep It Simple Healthcare is too complex. We aim to simplify it for everyone. Stay Entrepreneurial We reject the status quo and solve problems with creativity, perseverance, and a bias to action. Better Together We are diverse, humble, and collaborative. We put the team first and win together. Celebrate Success Life is short and joy is underrated. We take time to have fun and celebrate success. Perks & Benefits In addition to our healthcare benefits, we also offer amazing perks! Need work from home basics? We offer a discount through Dell! We also offer a number of resources to help you keep your mind and body healthy. Check out Gympass for a great workout, or TelusEmployee Assistance Program to find mental health resources, along with other resources for everyday occurrences. (For Recruiter use only) #LI-EM1 #LI-Hybrid In compliance with California's pay transparency laws, the compensation range for this position will be provided and may include an hourly rate, annual salary, or On-Target Earnings (OTE), depending on the nature of the role. The specific compensation structure and detailed range will be discussed with qualified candidates during the initial talent screen. Remote Pay Range$140,000-$150,000 USD Tebra is an equal opportunity employer. All applicants will be considered for employment without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. California residents who apply or are recruited for a job with us: please carefully review our California-specific Privacy Notice under the California Consumer Protection Act here: ******************************************************************** If you would like to report a fraudulent Tebra job posting, please contact us at *************************** and consider reporting your experience to the FBI's Internet Crime Complaint Center or the Better Business Bureau to help keep others safe online, too. As part of our commitment to a fair and efficient hiring process, Tebra utilizes BrightHire, an interview intelligence platform, for our phone and video screenings. This technology records and transcribes interviews to help us ensure consistency, reduce bias, and make more informed hiring decisions. By applying for this position, you acknowledge that your interview may be recorded.

Job Description Eggs Unlimited is one of the world's largest suppliers of eggs, servicing the biggest retail and food manufacturing companies around the globe. Every day, we find homes for millions of eggs by tapping into our vast supply chain and customer networks. Bringing sellers and buyers together in fair market negotiations, we open up a world of possibilities for expanding their knowledge, reach, and access. With dedicated service teams and a mission to uphold transparency and trustworthiness, we create quick and creative solutions to help manage the ever-evolving demands of the global egg industry. Job Summary: We're seeking a meticulous and highly responsive Executive Assistant to CEO of large trading company, with a hyper focus on executive Travel & Calendar management. This role is dedicated to ensuring seamless, efficient, and proactive management of all travel booking, coordination and calendar management, with an unwavering focus on accuracy, responsiveness and precision. We require the candidate to have extensive experience booking complex travel independently (often without travel agent support), experienced in both commercial and private coordination and can anticipate logistical challenges before they arise, and thrives in a fast-paced executive environment. Calendar Management Manage and update the CEO's calendar daily, ensuring zero conflicts and appropriate lead/travel time. Schedule internal and external meetings, conference calls, and events with high attention to time zones and logistical flow. Register the CEO for conferences and manage end-to-end logistics including accommodations, transportation, and access credentials. Anticipate calendar needs and proactively suggest adjustments for efficiency and wellness (e.g. rest periods, travel recovery time). Travel Management Book complex multi-city commercial and private travel with precision, balancing cost, convenience, and efficiency. Monitor flights in real-time and proactively communicate gate changes, delays, weather issues, or cancellations, providing immediate alternatives when needed. Prepare and send detailed travel briefings, including boarding passes, confirmations, and key trip notes. Ensure all ground transportation, hotel stays, rental cars, and dining reservations are confirmed and seamlessly coordinated. Track and manage all travel credits and loyalty programs to ensure maximum value and usage before expiration. Execution & Foresight Think several steps ahead to identify and resolve scheduling or travel conflicts before they occur. Keep all records, confirmations, and changes well-organized and accessible at all times. Be available during off-hours during travel or in times of urgent need. Ad hoc projects and administrative tasks not limited to the responsibilities above. Qualifications: Minimum 5 years of experience as an executive or personal assistant in a high-demand environment. Proven experience supporting the C-suite. Superior organizational skills with meticulous attention to detail. Strong written and verbal communication abilities. Proficiency in managing complex calendars and travel arrangements. Adept at using technology, including solid proficiency with Microsoft Excel. Ability to anticipate needs, think critically, and offer solutions with minimal supervision. Demonstrates flexibility, resourcefulness, and a proactive attitude. Compensation & Benefits: Fully paid medical, dental, and vision coverage for employees. Company-paid life and disability insurance to ensure peace of mind. A 401(k) plan with company match to support your financial goals. Daily catered lunches and a fully stocked breakroom for your convenience and enjoyment. Opportunities for growth within a company experiencing hyper-growth. Base Salary: $100,000 - $150,000+ (Dependent on Experience). Powered by JazzHR ZedLJZomel

Under minimal supervision of UEC's Executive Director, the Executive Assistant will work independently to: Executive Support * Manage the Executive Director's calendar, coordinate high-level internal and external meetings, and assist with campus-wide initiatives * Draft and edit executive communications, reports, policy drafts, and presentation materials * Support the planning and execution of special events and board engagements led by the Executive Office * Maintain discretion in handling sensitive and confidential matters with campus and community stakeholders Governance & Board Administration * Coordinate UEC Board of Directors and subcommittee meetings (e.g., Audit, Finance, Commercial Enterprises, Campus Dining Advisory, Campus Bookstore Advisory). * Prepare agendas, meeting packets, and official minutes; manage logistics, notifications, and public documentation in alignment with compliance guidelines. * Maintain governance records and follow up on board action items. Business Operations Coordination * Schedule and support meetings for internal business units and advisory committees. * Assist with monthly invoices and respond to vendor inquiries in coordination with Finance. * Support vendor engagement and communications across departments, including procurement tracking, file routing, and service coordination in collaboration with the Business Operations Manager. * Assist with file management and organization efforts to increase accessibility of shared drives and physical records across UEC departments. * Update website content, manage Pepsi product inventory, and assist with social media coordination in collaboration with the Business Operations team. HR/Payroll Administrative Support Provide logistical and clerical support for HR and Payroll-related tasks, including: * Scheduling meetings and training. * Collecting and organizing employment-related documentation. * Supporting timekeeping and document routing workflows. * Preparing communications related to HR updates and programs. * Serve in a supporting role to the Human Resources Manager to help coordinate HR activities and maintain efficient recordkeeping practices. * Serve as a support liaison to reduce the administrative burden on HR and Payroll staff. Sponsored Programs Operating Agreement Support * Provide limited administrative support to ensure UEC fulfills documentation and process requirements under the Sponsored Programs Administration (SPA) operating agreement. * Assist with internal routing of forms requiring signatures and tracking of travel, reconciliation, or compliance-related documentation in collaboration with the UEC Executive Office. * This support is not a direct assistant role to SPA but contributes to maintaining operational alignment between UEC and SPA processes. General Administrative Support & Supervision * Serve as the point of contact for Executive Office inquiries and communication. * Supervise part-time staff and student assistants as assigned. * Assist in organizing, digitizing, and maintaining shared files and documentation across multiple departments. * Coordinate office supplies, vendor contracts, service orders, and related administrative needs. * Perform other duties assigned in support of enterprise success.

Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world's top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people's lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint. We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology. Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle. About the role: We are seeking a highly capable Executive Assistant to the CEO who will provide high-level administrative, communication, and presentation support, while also serving as the CEO's dedicated Mandarin-English interpreter and translator. This is a critical role that combines traditional executive assistant responsibilities with specialized bilingual support to facilitate seamless cross-cultural communication and global business alignment. You will act as a trusted partner in managing executive messaging, preparing presentation materials, and enabling effective engagements across time zones and business functions. Requirements Key Responsibilities Executive Support & Communication Provide direct administrative support to the CEO, including calendar coordination, meeting preparation, task follow-up, and communication management. Prepare high-impact PowerPoint presentations and executive messaging aligned with company strategy and the CEO's voice for board meetings and internal communications. Draft, review, and edit business communications including emails, memos, reports, and executive summaries in English and Mandarin. Help streamline CEO workflow by anticipating needs, managing priorities, and ensuring timely follow-up on key deliverables. Mandarin-English Interpretation & Translation Deliver consecutive interpretation for the CEO during high-stakes meetings, site visits, media engagements, customer calls, and other public or internal events. Translate documents specifically requested by the CEO with high accuracy and cultural sensitivity to support executive-level communication Create bilingual talking points, remarks, and Q&A for global engagements, ensuring clarity, tone, and alignment with the CEO's intent. Cultural & Strategic Advisory Brief the CEO on US business etiquette, negotiation styles, and cultural nuances to avoid miscommunication and maximize impact. Develop and maintain glossaries of commonly used terminology across business, legal, technical, and financial domains to ensure consistency in language and messaging. Meeting & Information Management Support meeting logistics, gather pre-read materials, prepare briefing notes, and capture action items. Manage sensitive information with the utmost confidentiality, controlling access and secure storage in accordance with company policy. Qualifications: Proven experience supporting a senior executive or CEO in a fast-paced, high-growth organization. Advanced proficiency in Mandarin Chinese and native or near-native fluency in English (spoken and written). Strong PowerPoint skills with the ability to create clean, visually impactful, and strategically aligned executive presentations. Deep understanding of Chinese business culture and US executive communication standards. Demonstrated success providing high-quality consecutive interpretation in business settings. Superior writing skills with a focus on business clarity, tone, and storytelling. Bachelor's degree in Business, Communications, Translation/Interpretation, or related field (or equivalent experience). Excellent organizational skills, sound judgment, and the ability to manage multiple priorities discreetly. Proficiency with Microsoft 365 High level of integrity and confidentiality with a demonstrated track record of handling sensitive information. Benefits Salary range: $80K - $100K annually + Bonus (depending on experience) Free snacks and drinks, and provided lunch on Fridays Fully paid medical, dental, and vision insurance (partial coverage for dependents) Contributions to 401k funds Over four weeks of PTO per year Bi-annual pay increases Health and wellness benefits, including free gym membership. Quarterly team-building events At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone. If you share our passion and connection to this mission, we welcome you to apply and join us in building a vibrant and inclusive team at TP-Link Systems Inc. Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.

The Law Office of Susan A. Katzen, a boutique Trusts, Estates, and Special Needs Planning firm in Newport Beach, is seeking a Senior Executive Assistant & Operations Systems Lead to support our Managing Attorney and leadership team. This role is ideal for a seasoned Executive Assistant who loves owning a busy calendar, building systems and workflows, and being the calm, organized center of a professional team. You'll provide high-level executive support and help implement and maintain firm-wide systems (especially Asana) that keep our practice running smoothly. If you want your work to directly support families and caregivers and you enjoy both executive support and operations, we'd love to hear from you. Manage and protect the Managing Attorney's calendar, schedule, and priorities Coordinate internal and external meetings, calls, and events Anticipate needs and ensure the Managing Attorney is prepared for meetings and deadlines Assist with email triage, follow-ups, and reminders to keep projects moving Help implement and maintain Asana as the firm's task and project management tool Build and refine workflows, checklists, and processes for the firm Track deadlines, follow-ups, and recurring tasks so nothing falls through the cracks Serve as a central point of contact between the Managing Attorney and team members Coordinate staff meetings, agendas, and follow-up action items Support client-facing logistics such as scheduling, confirmations, and follow-ups Assist with the preparation of client meeting materials and basic document organization Help with occasional firm events, workshops, or webinars (planning and logistics) Support light HR/operations tasks, such as onboarding checklists and vendor coordination Required: 5+ years of experience as an Executive Assistant supporting a C-level executive, Managing Partner, or senior professional (law, finance, consulting, or similar) Proven experience managing a busy, dynamic calendar and protecting an executive's time Strong organizational skills and attention to detail Excellent written and verbal communication skills High level of professionalism, discretion, and judgment Tech-savvy and comfortable learning new software and tools Ability to work on-site in Newport Beach with some hybrid flexibility after onboarding Proactive, resourceful, and able to work independently with minimal supervision Preferred/Nice to Have (Not Required): Experience in a law firm or professional services environment Experience with Asana or similar project management tools Familiarity with tools such as Lawmatics, Actionstep, Egnyte, or similar systems Experience helping implement or improve workflows and processes We don't expect you to check every single box. If you have strong EA experience, are tech-savvy, and enjoy building systems that help teams work better, we encourage you to apply

POSITION OVERVIEWTitle: Senior Executive AssistantLocation: Lake Forest, IL (in-office) We are seeking a seasoned and exceptionally organized Senior Executive Assistant to serve as the central hub for a dynamic and fast-paced household led by two high-net-worth individuals. Both principals maintain demanding professional schedules and have full-time Executive Assistants supporting them in their corporate roles. However, their personal and family lives require an additional layer of proactive, strategic support to ensure smooth coordination across all moving pieces. This role is ideal for someone who thrives on bringing structure to complexity, has a service mindset, and can operate with discretion, professionalism, and emotional intelligence. The Senior Executive Assistant will liaise across household staff, corporate teams, philanthropic stakeholders, and vendors, ensuring that information flows seamlessly and priorities are always clear. ESSENTIAL DUTIES AND RESPONSIBILITIESExecutive & Household Scheduling Manage and coordinate complex personal schedules and travel for principals. Ensure seamless integration between personal and professional calendars by working closely with their business EAs. Oversee philanthropic board calendars and related logistics, ensuring the principals are prepared for all meetings and commitments. Lead regular check-ins with key support staff (Director of Properties, Accountant, etc.) to align on upcoming needs and priorities. Central Operations & Communication Hub Serve as the primary liaison across household and external stakeholders; streamlining communication, reducing noise, and surfacing what matters most. Provide timely, synthesized updates so both principals stay proactively informed without needing to track details themselves. Draft, manage, and organize personal correspondence, documentation, and day-to-day logistics. Systems Building & Staff Coordination Design and maintain systems for tracking information, priorities, and household operations. Coordinate across internal teams-Director of Properties, household staff, finance-to drive clarity, accountability, and follow-through. Help shape a proactive and well-aligned support culture that stays ahead of evolving needs. Events, Travel & Light Family Support Oversee logistics for personal events and complex domestic/international travel. Provide occasional support for adult children (e.g., travel planning, appointments). Work with vendors and staff to ensure smooth execution of all personal and household commitments. WHAT POSITIONS YOU FOR SUCCESS This is not a reactive, task-based assistant role-it's a high-trust, high-touch position that calls for leadership, foresight, and polish. You're not just keeping things afloat; you're helping build the operating model for a household that runs as thoughtfully and strategically as any well-run company. You'll thrive in this role if you: Have 7+ years of experience supporting C-level executives, ultra-high-net-worth individuals, or operating in a senior EA or Chief of Staff capacity; ideally within a fast-paced household, family office, or similarly complex environment. Connect the Dots: You instinctively synthesize information across people, places, and priorities-aligning moving pieces into a clear, cohesive picture. Think Two Steps Ahead: You're always looking around corners, anticipating what's needed before it's asked, and solving problems early. Bring Structure to Chaos: You love building systems that make life easier, not just for you, but for everyone around you. From calendar protocols to communication flows, you design smart solutions and follow through. Know When to Lead and When to Listen: You're confident managing up and across, but you know how to stay in sync with evolving preferences and dynamics especially within a family environment. Operate with Discretion and Care: You understand the nuanced boundaries of working in someone's home and life. You're respectful of privacy, grounded in professionalism, and unshakably discreet. Build Trust Quickly: Your follow-through, calm demeanor, and thoughtful communication style make you someone others can count on, whether it's a housekeeper, property manager, or principal. Care About the Bigger Picture: You bring a genuine interest in philanthropy and purpose-driven work. Whether through past roles, volunteer efforts, or personal passion, you understand the values behind giving and are motivated by impact. Experience supporting philanthropic initiatives or nonprofit organizations is a strong plus. SALARY$175,000 - $250,000 DIVERSITY, EQUITY, AND INCLUSIONWe know that innovation thrives on teams where diverse points of view come together to solve hard problems. As such, we explicitly seek people that bring diverse life experiences, diverse educational backgrounds, diverse cultures, and diverse work experiences. Please be prepared to share with us how your perspective will bring something unique and valuable to our team.

Executive Assistant to Creative Director/CEO Global Art/Design Studio About Us We are an experimental art, design, and fashion studio expanding into social technology. Our practice spans fashion releases, art projects, film production, and underground music events, all pursuing an avant-garde, indie aesthetic. With operations between Orange County and East Asia (Korea, Shanghai, Tokyo), we maintain exceptionally high standards in creative execution and professional presentation. Position Overview We seek a sophisticated Executive Assistant to provide comprehensive support to our Creative Director/CEO. This role requires someone who appreciates artistic excellence and can uphold the refined standards of presentation and communication that define our international practice. The ideal candidate will seamlessly manage both professional coordination and personal logistics while maintaining absolute discretion and attention to aesthetic detail. Key Responsibilities Professional Support: Serve as primary communication interface for CEO across all channels Coordinate complex scheduling across multiple time zones and international travel Prepare detailed meeting materials and maintain meticulous project documentation Manage relationships with artists, cultural partners, collaborators, and industry contacts Provide remote administrative support during CEO's regular trips to East Asia Represent the company with appropriate sophistication at cultural events and industry functions Project Coordination: Track progress across multiple creative projects (fashion, art, film, music) Interface between CEO and internal team members Coordinate with external partners, venues, and cultural institutions Assist with event planning and execution logistics Personal Management: Manage personal calendar, appointments, and household coordination Arrange comprehensive travel itineraries for domestic and international trips Handle personal errands and home management as needed Requirements Professional Background: 5+ years executive support experience, preferably in arts, design, or cultural institutions Experience with galleries, museums, design firms, or cultural foundations strongly preferred Demonstrated ability to work in high-standards environments with attention to presentation and protocol Native English proficiency; Korean, Mandarin, or Japanese language skills advantageous Technical & Communication Skills: Exceptional written communication for drafting correspondence on CEO's behalf Experience with project management tools and creative industry workflows Strong copywriting and editing abilities Comfortable with both formal business protocols and creative industry practices Personal Qualities: Refined aesthetic sensibility appropriate to experimental fashion/art environment Highly diligent with detailed note-taking, task tracking, and follow-through Strategic thinker who anticipates challenges and develops solutions before problems arise Exceptional interpersonal skills with keen awareness of social nuances and relationship dynamics Comfortable working behind-the-scenes to support creative vision Exceptional discretion with confidential artistic and business matters Punctual and reliable with unwavering attention to deadlines Adaptable to non-traditional schedules including evenings and cultural events Calm under pressure with excellent stress management capabilities Work Environment Full-time, in-office position based in Orange County Occasional evening/weekend availability for events and international coordination Opportunity to engage with cutting-edge creative projects and international art scene Professional growth within a rapidly expanding creative and technology venture What We Offer We provide exceptional compensation commensurate with experience, comprehensive benefits, and the unique opportunity to support visionary creative work at the intersection of art, fashion, and technology. This role offers direct exposure to international markets and the contemporary art world within a fast-growing, experimental practice.

Providing for loved ones, planning rewarding retirements, saving enough for whatever lies ahead - our policyholders count on us to be there when it matters most. It's a big ask, but it's one that we have the power to deliver when we work together. We collaborate and innovate - pushing one another to transform not just Pacific Life, but the entire industry for the better. Why? Because it's the right thing to do. Pacific Life is more than a job, it's a career with purpose. It's a career where you have the support, balance, and resources to make a positive impact on the future - including your own. Pacific Life is investing in bright, agile and diverse talent to contribute to our mission of innovating our business and creating a superior customer experience. We're actively seeking a talented Executive Administrative Specialist to join our Sales and Distribution Team. This role is based in Omaha, Nebraska or Newport Beach, California. As an Executive Administrative Specialist, you'll play a key role in Pacific Life's growth and long-term success by providing administrative support directly to sales leadership, executives, managers, and/or a group of individuals, exercising confidentiality, tact and diplomacy. You will fill a new role that sits on a team of national sales managers in the Life Insurance Division (LID). How you will make an impact: Works independently to provide advanced, diverse, and/or confidential administrative services and support duties. Exercises initiative and judgment on a consistent basis without the need for substantial supervision. Prepares correspondence, memorandum, reports, etc. Initiates and/or routes non-routine correspondence and memoranda. Schedules and maintains calendar of appointments and meetings. Coordinates travel itineraries and related arrangements. Coordinates meetings and events from beginning to end including but not limited to scheduling, meal ordering, agendas, presentations, and meeting minutes. Collaborates with other LID departments and administrative staff as needed. Creates expense reports, processes invoices, and maintains departmental contracts. Is called upon to take on special projects when needed. Completes miscellaneous tasks and projects, as assigned. The experience you will bring: At least 2 years experience providing administrative support to Leadership Level. What will make you stand out: Approachable, professional, and self-motivated individual with a positive and can-do team player attitude Excellent organizational skills, ability to prioritize and handle multiple tasks, independent thinking, maintaining confidentiality, use of discretion, ability to handle time sensitive projects and adapt to changes quickly Excellent problem solving and administrative skills to handle a wide variety of complex situations Extremely detailed-oriented and use of sound judgment Excellent interpersonal, oral, and written communication skills, ability to work well with all levels of people within the organization, inter-department coordination and organization skills Ability to maintain a calm and diplomatic manner Strong experience with Microsoft Office 365 applications (Excel, PowerPoint, Teams and Outlook) and Adobe Acrobat Confident, decisive, and experienced in diplomacy when interfacing with different personalities within and outside of the company You can be who you are. People come first here. We're committed to an inclusive workforce. Learn more about how we create a welcoming work environment at ******************** What's life like at Pacific Life? Visit Instagram.com/lifeatpacificlife. Base Pay Range: The base pay range noted represents the company's good faith minimum and maximum range for this role at the time of posting. The actual compensation offered to a candidate will be dependent upon several factors, including but not limited to experience, qualifications and geographic location. Also, most employees are eligible for additional incentive pay. $32.75 - $40.03 Your Benefits Start Day 1 Your wellbeing is important to Pacific Life, and we're committed to providing you with flexible benefits that you can tailor to meet your needs. Whether you are focusing on your physical, financial, emotional, or social wellbeing, we've got you covered. Prioritization of your health and well-being including Medical, Dental, Vision, and Wellbeing Reimbursement Account that can be used on yourself or your eligible dependents Generous paid time off options including: Paid Time Off, Holiday Schedules, and Financial Planning Time Off Paid Parental Leave as well as an Adoption Assistance Program Competitive 401k savings plan with company match and an additional contribution regardless of participation EEO Statement: Pacific Life Insurance Company is an Equal Opportunity /Affirmative Action Employer, M/F/D/V. If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at Pacific Life Insurance Company.

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Now Hiring: Administrative Assistant Assignment: Temp to Hire Pay Rate: $21.50 - $23.00/hr Are you an organized, proactive, and detail-driven professional who thrives in a fast-paced, mission-focused environment? Do you enjoy being the go-to person who keeps everything running smoothly behind the scenes? If you're ready to support a dynamic team and make a real impact, we want to meet you! Why You'll Love This Role You'll work directly with the Program Director and leadership team, serving as the central hub of information, organization, and communication. This is the perfect role for someone who enjoys meaningful work, variety in their day, and opportunities to take initiative. What You'll Do Serve as the professional face of the program supporting employees, partners, stakeholders, and leadership with a positive attitude Draft, respond to, and manage correspondence on behalf of the Program Director Organize division contracts, financial documents, communications, and staff structure Schedule meetings, prepare materials, distribute minutes, and compile reports Gather information from team members and field questions from customers and stakeholders Conduct research, investigate concerns, and provide timely follow-up Maintain confidential documents and controlled files Create, update, and develop program and financial reports Keep program plans up-to-date to provide leadership with a clear and accurate project outlook Screen calls and assist with inquiries using knowledge of division programs and policies Process workers' compensation incident reports and coordinate claims with HR Train or provide guidance to support staff when needed Assist with additional projects, overtime, and coverage as assigned What You Should Know Knowledge of: Proper grammar, spelling, punctuation, and professional communication Office procedures, filing systems, and business correspondence Research, data collection, and analysis techniques Ability to: Represent and support the Program Director with professionalism and confidentiality Communicate clearly on behalf of leadership Operate standard office equipment and software (MS Word, Excel, Access, PowerPoint, Outlook, Adobe) Safely operate an agency or personal vehicle for official business Minimum Qualifications Associate degree OR at least 1 year of administrative experience, including: Collecting & analyzing information Supporting management Composing and routing correspondence Maintaining files and records Preparing agendas and reports If you're looking for a role where your organizational talent, communication skills, and initiative truly shine, this is the opportunity for you! Email your résumé to: Daisy - ************************* or Call: ************