Executive assistant jobs in Nashville, TN

Executive Assistant / Office Manager Job Description The Capstone Group (********************************* is a private real estate investment firm founded in 2001 and headquartered in Franklin, Tennessee. The company is actively involved in the acquisition, financing and management of commercial properties throughout the Southeast United States, especially Middle Tennessee. We're currently looking for an Executive Assistant / Office Manager to directly support the company's President, manage the office, and support the company's operations. Objectives of this role • Provide primary support for the President and provide additional support to Capstone team members to ensure that company goals and objectives are met. • Maintain and refine internal processes that support the Capstone team and coordinate internal and external resources to expedite workflows • Plan and orchestrate work to ensure that the President's priorities are met, organizational goals are achieved, and best practices are upheld • Ensure all properties are operating efficiently, well-maintained, tenants are lease compliant • Maintain a smooth and organized office environment to support daily business operations Responsibilities • Manage professional and personal tasks and scheduling for the President, including agendas, reviewing and answering (when appropriate) mail, email, phone calls, investor, lender, and client management, and other company logistics • Coordinate company transactions, deal flow, scheduling and calendar management, as well as content and flow of information to team members • Help coordinate other senior executives' travel logistics and activities, including accommodation, transportation, and meals • Provide administrative and office support, such as maintenance of filing system and company databases • Organize team communications and plan events, both internal and off-site • Monitor office supplies and equipment as required • Manage local property managers to inspect properties and arrange for repairs as required and arrange contracts for maintenance, trash removal, landscaping, security and other ongoing services as necessary. • Maintain professionalism and strict confidentiality with all materials • Light bookkeeping • Office tasks as needed Required skills and qualifications • Two or more years of experience in an administrative role reporting directly to upper management • Extremely Organized • Self-starter • Strong desire to learn and grow, especially regarding real estate and/or business • Excellent written and verbal communication skills • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects • Proficiency with standard Microsoft office suite programs • Flexible team player, willing to adapt to changes and unafraid of challenges

Beacon Hill Legal is partnering with a respected Nashville law firm to hire a Legal Executive Assistant for their Private Wealth Practice Group. This full-time role offers the opportunity to support a collaborative team of attorneys while growing your career in a professional, people-focused environment. The position is onsite 4 days per week in the firm's Nashville office, working from home 1 day per week. The ideal candidate is proactive, organized, team-oriented, and committed to delivering exceptional client service. This is a great long-term opportunity for someone who enjoys managing a high-volume workload, supporting busy attorneys, and being a key part of a well-respected legal team. Legal Executive Assistant - Key Responsibilities Administrative & Workflow Support Serve as the primary administrative point of contact for assigned attorneys within the Private Wealth Practice Group. Coordinate workflow by delegating tasks to internal teams, ensuring follow-up and quality control. Prepare, revise, and proofread legal documents with strong attention to detail. Manage calendars, coordinate meetings, and arrange complex travel and itineraries. Assist with e-filing, document edits, and coordinating deadlines and pleadings related to Private Wealth matters. Billing & Matter Management Assist with billing processes, including preparing billing letters, tracking budgets, and monitoring alternative fee arrangements. Handle new client and matter intake by preparing forms, submitting conflict checks, and opening new files. Communication & Office Support Review and route incoming mail; prepare and manage outgoing mail, including arranging special deliveries. Maintain attorney contacts, CLE compliance, and membership records. Communicate professionally and courteously with clients, visitors, attorneys, and staff. Operate office equipment and manage administrative tasks with confidentiality and professionalism. Team Collaboration Work within a team of specialists, sharing overflow work and supporting attorneys across the team. Participate in team meetings, foster positive communication, and contribute to a collaborative environment. Utilize team software to log and manage workflow efficiently. Minimum Requirements High school diploma or GED. 3+ years of legal administrative experience, preferably supporting attorneys. Excellent customer service and communication skills. Strong organizational skills and the ability to prioritize multiple tasks. Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) and Adobe Acrobat. Minimum typing speed of 60 WPM. Ability to work independently and collaboratively. Preferred Qualifications Associate degree. 3+ years of experience with a focus in Private Wealth. Transcription experience. 1+ years of high-level executive assistant experience. Experience managing complex and busy calendars. Strong skills in process and information management. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Job Type: Contract-to-Hire About the Role: We're looking for a highly organized and personable Administrative Assistant to join our client's team in Nashville! This role is perfect for someone who thrives in a fast-paced environment, enjoys supporting others, and takes pride in keeping operations running smoothly. Key Responsibilities: Provide administrative support to executives and team members Manage calendars, schedule meetings, and coordinate travel arrangements Prepare reports, presentations, and correspondence Maintain organized filing systems (digital and physical) Assist with event planning and office coordination Handle incoming calls and emails with professionalism and discretion Support special projects and other duties as assigned Qualifications: Proven experience as an administrative assistant or in a similar role Excellent written and verbal communication skills Strong attention to detail and organizational skills Proficiency in Microsoft Office Suite and other productivity tools Ability to multitask and prioritize effectively Friendly, proactive, and team-oriented attitude Benefit offerings include PTO, medical, dental, vision, life insurance, short-term disability, and 401K plan. Provides employees the flexibility to choose the type of coverage that meets their individual needs. If you meet the qualifications above and this sounds like the opportunity for you, apply today! Not quite what you're looking for? Check out the LHH website for more opportunities in your area!

The Executive Assistant provides comprehensive administrative support to the President/CEO as he oversees and supervises personnel and activities associated with the execution of the overall company vision. The ideal candidate will be a strategic partner who can manage complex schedules, handle confidential information with discretion, and serve as a professional liaison between the President/CEO and internal/external stakeholders. Responsibilities: Manage Rusty's complex calendar, scheduling appointments, meetings, and travel arrangements Prioritize and respond to emails, phone calls, and other communications on Rusty's behalf Prepare meeting agendas, take minutes, and follow up on action items Serve as primary point of contact between Rusty and clients, partners, vendors, and team members Screen and direct communications based on priority and urgency Draft correspondence, presentations, and reports as needed Maintain professional relationships with key stakeholders Support special projects and initiatives by coordinating timelines, resources, and deliverables Conduct research and compile information for strategic decision-making Maintain organized filing systems, both digital and physical Handle confidential documents and sensitive information with absolute discretion Provide backup support for other administrative functions as needed Work with the management team to stay updated on product knowledge, scope changes, strategic plans, etc. and present a united front to crew(s) and other co-workers. Respond to internal and external requests and provide high quality support to customers and colleagues. Maintain a high level of professionalism with clients and work to establish a positive rapport with every contact. Perform other duties as assigned. Skills: Bachelor's degree or equivalent experience Minimum 3-5 years of executive assistant experience Exceptional organizational and time management skills Strong written and verbal communication abilities Proficiency in Microsoft Office Suite, Google Workspace, and scheduling software Ability to work independently and make decisions with minimal supervision High level of professionalism and emotional intelligence Demonstrated ability to handle confidential information appropriately Experience supporting C-level executives Detail-oriented with strong problem-solving skills Flexible and adaptable to changing priorities Proactive mindset with ability to anticipate needs Strong interpersonal skills and cultural sensitivity Ability to work under pressure while maintaining quality standards Tech-savvy with willingness to learn new systems

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Scheduling Own and manage President's scheduling process Manage daily schedule folder assembly Assist President with staying on time daily Attend and report out at weekly President's Team check-ins Administrative Manage the scheduling and sign-up process for GROW Lipscomb Proactively oversee all catering needs, both onsite and offsite Welcome and assist all Presidential guests Assist with planning and execution of Presidential events Assist Chief of Staff with preparation and logistics for board meetings and retreat Manage President's Office Chrome River Receipts Proactively manage system for ordering and sending Presidential notes and gifts Support the President with development visit notes, entering in to NXT records Pick-up President's Office postal mail, organize, and deliver (every day) Answer and monitor President's Office main phone line Serve as point of contact with Service Ops to ensure plants are watered, communicate regarding areas that need extra cleaning, and other maintenance and housekeeping requests Serve as point of contact with Business Office for check requests for dues, invoices, and other payments Consistently inventory and order needed President's office letterhead, cards, and supplies Center for Vocational Discovery Support Center for Vocational Discovery staff with administrative and scheduling needs

NexGen is looking to add an Executive Assistant to their team in Franklin, TN! Responsibilities Why NexGen? NexGen Contracting, the self-perform arm of Gray, is based in Franklin, TN, and specializes in executing turnkey project scopes, including concrete, steel, millwright, and finishes. NexGen is fully integrated with Gray Construction and serves as a preferred subcontractor. The NexGen team is made of career, trade-specific professionals and core craftsmen with decades of experience who are dedicated to meeting our customers' unique needs. NexGen offers a wide range of self-perform services, which include supervision, administration, craft labor, materials, tools, documentation, consumables, and safety devices to successfully carry projects from start to finish. Why Gray? Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Automotive, Distribution, Mission Critical, and Commercial. Founded in 1960, Gray's robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world's most sophisticated organizations. Still, these areas don't define Gray-our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray. Position Summary The Executive Administrative Assistant provides high-level administrative support to the Executive Leadership Team, exercising independent judgment and discretion in managing priorities and sensitive information. This role oversees scheduling, travel, communications, expense management, and meeting preparation while coordinating special projects that impact executive decision-making and business operations. The position also supports the development and maintenance of standard operating procedures and administrative processes to enhance organizational efficiency and effectiveness. Qualifications * Bachelor's degree from a four-year college or university plus a minimum of five (5) years of experience providing high-level executive support, or an equivalent combination of education and experience demonstrating the ability to exercise discretion and independent judgment. * Advanced proficiency in Microsoft Office Suite, Outlook, and Bluebeam, with the ability to leverage technology to streamline executive operations and reporting. * Exceptional written, verbal, and visual communication skills, with the ability to synthesize complex information and prepare executive-ready summaries, reports, and presentations. The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Provide complete administrative support to executives, ensuring strict confidentiality in all matters. * Anticipate executive needs and independently resolve scheduling conflicts, prioritize meetings, and determine appropriate responses for incoming matters. * Manage email for designated leadership, including drafting replies for approval, providing scheduled email updates, and redistributing messages as needed. * Coordinate and facilitate communication between executives, shareholders, internal departments, and external partners, using appropriate channels and levels of engagement. * Reply to and guide phone calls, screening and directing inquiries professionally. * Oversee calendar management for executives, scheduling and coordinating meetings and events. * Plan and coordinate complex travel arrangements, including flights, transportation, hotels and maintaining airplane charter service statements. * Schedule and coordinate meetings, including preparation for in-office and off-site sessions. * Arrange meals (breakfast, lunch, dinner) for meetings and events. * Take accurate meeting minutes and track follow-up items to ensure alignment with executive direction. * Support office visitors with logistics such as accommodations and dining. * Manage and oversee executive office operations, developing, and maintaining administrative procedures to improve workflow and efficiency. * Order office supplies upon approval and maintain records and files. * Compile and submit Concur expense reports for executives by the 8th of each month. * Draft, review, and prepare correspondence, reports, and presentations for executive or board review, ensuring accuracy, and alignment with organizational priorities. * Produce reports and presentations as needed and maintain documentation standards. * Conduct research and analyze information to support executive decision-making on strategic and operational initiatives. * Represent the executive office in meetings or project discussions as delegated. * Manage Monday.com Executive Management board for tasks and due-outs, providing daily updates to confirm nothing is missed. * Participate in or lead special projects and administrative initiatives that impact company operations or executive effectiveness. * Perform other duties as assigned. Visa Sponsorship: This role is not eligible for visa sponsorship. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision. Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required. Supervisory Responsibilities This position has no supervisory responsibilities. EEO Disclaimer Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

OUR MISSION We exist to create a more connected, compassionate, and confident experience for people with cancer and those who care for them. We make it easier to get answers, access high-quality care quickly, and feel supported throughout treatment and beyond. Today, Thyme Care is a market-leading value-based oncology care enabler, partnering with national and regional health plans, providers, and employers to deliver better outcomes and lower costs for thousands of people across the country. Our model combines high-touch human support with powerful technology and AI to bring together everyone involved in a person's cancer journey: caregivers, oncologists, health plans, and employers. As a tech-native organization, we believe technology should strengthen the human connection at the center of care. Through data science, automation, and AI, we simplify complexity, improve collaboration, and help care teams focus on what matters most: supporting people through cancer. Looking ahead, our vision is bold: to become a household name in cancer care, where every person diagnosed asks for Thyme Care by name. If you're inspired to make cancer care more human and to help reimagine what's possible, we'd love to meet you. Together, we can build a future where every person with cancer feels truly cared for, in every moment that matters. WHAT YOU'LL DO As Thyme Care grows rapidly, our CEO's commitments are expanding in both scale and complexity. We're looking for a highly capable Executive Assistant who thrives in dynamic environments, anticipates needs before they arise, and brings calm, structure, and clarity to a fast-moving day. You'll be a trusted partner-someone who helps the CEO focus on the highest-impact priorities while ensuring everything behind the scenes runs seamlessly. Reporting to the Chief of Staff, you'll collaborate closely to align time, communication, and decisions with the company's most important goals. This role is full-time, in-office, and based in Nashville, TN. You'll serve as the CEO's right hand, managing calendars, communications, and logistics across every channel-Slack, email, phone, and text. You'll triage information with discretion, respond independently when appropriate, and ensure that critical matters move forward quickly and thoughtfully. With this level of access comes the expectation of absolute confidentiality, sound judgment, and quiet excellence. Prioritize with purpose: Proactively manage and adjust the CEO's calendar to reflect company goals and personal priorities. Create seamless structure: Own the schedule end-to-end, resolving complex, competing demands with professionalism and grace. Travel alongside the CEO: Accompany the CEO to key meetings, conferences, and events, ensuring logistics, preparation, and follow-through are flawless. Partner across the org: Collaborate with the Chief of Staff and other EAs to align schedules, manage dependencies, and ensure operational flow. Streamline communication: Triage Slack, email, and phone messages, responding on behalf of the CEO when appropriate. Coordinate travel and events: Plan and manage frequent, multi-leg travel, ensuring every detail-from logistics to presence-runs smoothly. Track action and accountability: Keep tabs on follow-ups and deliverables, ensuring nothing slips through the cracks. WHAT YOU'VE DONE Experience: A strong background supporting C-level executives, ideally in high-growth or dynamic environments; experience balancing both professional and contextual support. Strategic judgment: You don't just take direction-you anticipate, prioritize, and make smart tradeoffs on behalf of your executive. Calendar mastery: You see the calendar as a reflection of priorities and take ownership of it accordingly. Polished communicator: Exceptional written and verbal skills; you represent leadership with professionalism, empathy, and clarity. Channel manager: Skilled at triaging across Slack, email, and text, responding independently when appropriate. Trusted confidant: You handle sensitive matters with integrity, discretion, and care. Flexible and resourceful: You stay calm under pressure, adapt quickly, and find solutions in the gray. Adaptability and solutions-oriented: You bring calm, creative problem-solving to fast-changing priorities. WHAT LEADS TO SUCCESS Act with our members in mind. You're inspired by Thyme Care's mission and understand how supporting the CEO advances our impact on members and their families. Move with purpose. You're proactive, decisive, and action-oriented-you make things happen. Operate with discretion and trust. You bring integrity and professionalism to every interaction. Stay calm in the gray. You thrive amid change and ambiguity, maintaining focus and clarity. Think two steps ahead. You anticipate challenges, plan for contingencies, and ensure details never get lost. Communicate with clarity. You represent leadership thoughtfully, authentically, and with empathy. Collaborate effectively. You partner seamlessly with the Chief of Staff, the leadership team, and other EAs to keep the organization aligned and moving forward. OUR VALUES At Thyme Care, our core values guide us in everything we do: Act with our members in mind, Move with purpose, and Seek diverse perspectives. They anchor our business decisions, including how we grow, the products we make, and the paths we choose-or don't choose. Our salary ranges are based on paying competitively for our size and industry, and are one part of the total compensation package that also includes equity, benefits, and other opportunities at Thyme Care. Individual pay decisions are based on several factors, including qualifications, experience level, skillset, and balancing internal equity relative to other Thyme Care employees. The expected base salary is around ~$90,000, depending on experience and scope. The salary range could be lower or higher than this if the role is hired at another level. We recognize a history of inequality in healthcare. We're here to challenge the status quo and create a culture of inclusion through the care we give and the company we build. We embrace and celebrate a diversity of perspectives in reflection of our members and the members we serve. We are an equal-opportunity employer. Be cautious of recruitment fraud , and always confirm that communications are coming from an official Thyme Care email.

Job Details Experienced Nashville, TN Full TimeDescription The Executive Assistant plays a key role in supporting the Chief Executive Officer by providing top-level administrative assistance. This includes managing calendars, coordinating travel, handling confidential communications, assisting with presentations, and acting as a trusted gatekeeper-prioritizing and directing incoming requests while ensuring discretion and strict confidentiality at all times. Duties & Responsibilities Schedule and organize complex activities such as meetings, travel, conferences, and department activities for all members of the department. Establish, develop, maintain, and update filing system for the department. Retrieves information from files when needed. Establishes, develops, maintains, and updates library of trade journals and magazines. Organize and prioritizes large volumes of information and calls. Sort and distribute mail. Opens mail for the President. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information Act as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs. Handles confidential and non-routine information and explains policies when necessary. Work independently and within a team on special nonrecurring and ongoing projects. Act as project manager for special projects, at the request of the executive, which may include planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures. Type and design general correspondences, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Organize onsite and offsite meetings, ensuring material, equipment, food, etc. are coordinated. Perform other duties as assigned. All employees are expected to protect the confidentiality of patient health information Qualifications Advanced technical proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other productivity tools, with a strong understanding of office software and systems. Excellent verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders at all levels. Minimum 5 years of experience managing multiple complex calendars and handling correspondence, with a high level of attention to detail and the ability to prioritize effectively. Proven experience in organizing high-level events, including scheduling, venue selection, managing logistics, preparing materials, and coordinating with vendors to ensure smooth execution. A high level of professionalism and discretion, with the ability to handle sensitive information with confidentiality and integrity. Strong problem-solving skills with the ability to anticipate needs, identify potential challenges, and proactively implement effective solutions. Demonstrated ability to adapt to the dynamic needs of an executive, collaborating seamlessly with various departments to ensure smooth operations and meet executive requirements.

Job DescriptionDescription: The Executive Assistant to the Chief Administrative Officer (CAO) provides high-level administrative and project support to ensure the effective and efficient functioning of the CAO's office. The Chief Administrative Officer (CAO) oversees operations across the Diocese of Nashville, helping more than 60 pastors and parishes to prosper. At the Diocesan level the CAO has responsibilities for leadership, vision, strategy, and organizational development. The role of Executive Assistant to the CAO requires exceptional organizational, communication, and relational skills, along with a strong commitment to the mission and values of the Catholic Church. The Executive Assistant must be discreet, spiritually mature, and capable of managing multiple tasks in a fast-paced, ministry-focused environment. This is a full time benefit eligible position. Key Responsibilities: Manage the Chief Administrative Officer's calendar, including scheduling meetings, appointments, and travel arrangements. Screen and prioritize communications and requests directed to the Chief Administrative Officer. Serve as a liaison between the Chief Administrative Officer and chancery staff, pastors, parishes, leadership teams, and external contacts. Prepare and edit correspondence, reports, presentations, and other documents. Maintain a high level of confidentiality and discretion in all matters. Oversee the organization of special projects events, and initiatives led by the Chief Administrative Officer. Manage files, databases, and records related to the Chief Administrative Officer's office. Ensure prompt and professional responses to emails, phone calls, and other forms of communication. Requirements: Education and Experience: Bachelor's degree preferred, or equivalent experience. A practicing Roman Catholic with a deep understanding of and alignment with Church teaching and values. Proven experience as an executive assistant or project coordinator, preferably in a church or nonprofit environment. Skills and Qualifications: Excellent written and verbal communication skills. Ability to handle sensitive issues and maintain strict confidentiality. Flexible, proactive, and able to work both independently and collaboratively. Meticulous attention to detail and exemplary organizational skills Desire to add enormous value by anticipating needs and solving problems Capacity to manage and prioritize multiple (and often competing) deadlines Sense of humor, discretion, humility, and coachable with outstanding work-ethic Confidence in corresponding with high level professionals Fast learner with ability to easily grasp and understand new concepts Polished, poised and professional in both mindset and demeanor Flexibility in scheduling; willingness to work additional hours as needed and upon request Capable of processing direction quickly, thinking critically, and detailed note-keeping Ability to work independently with a strong desire to constantly learn and improve. Common sense and good judgment, knowing when to act independently and when to consult the CAO. Ability to establish rapport quickly with people from all walks of life while maintaining important boundaries. Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and familiarity with Raisers Edge.

Requirements Education and Experience: Bachelor's degree preferred, or equivalent experience. A practicing Roman Catholic with a deep understanding of and alignment with Church teaching and values. Proven experience as an executive assistant or project coordinator, preferably in a church or nonprofit environment. Skills and Qualifications: Excellent written and verbal communication skills. Ability to handle sensitive issues and maintain strict confidentiality. Flexible, proactive, and able to work both independently and collaboratively. Meticulous attention to detail and exemplary organizational skills Desire to add enormous value by anticipating needs and solving problems Capacity to manage and prioritize multiple (and often competing) deadlines Sense of humor, discretion, humility, and coachable with outstanding work-ethic Confidence in corresponding with high level professionals Fast learner with ability to easily grasp and understand new concepts Polished, poised and professional in both mindset and demeanor Flexibility in scheduling; willingness to work additional hours as needed and upon request Capable of processing direction quickly, thinking critically, and detailed note-keeping Ability to work independently with a strong desire to constantly learn and improve. Common sense and good judgment, knowing when to act independently and when to consult the CAO. Ability to establish rapport quickly with people from all walks of life while maintaining important boundaries. Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and familiarity with Raisers Edge.

The Executive Coordinator provides high-level administrative and operational support to the Vice President of Development and Alumni Affairs and serves as a central point of coordination for the Office of Development and Alumni Affairs. This role ensures smooth office operations, exceptional customer service, and efficient handling of all requisitions and administrative processes. The Executive Coordinator will manage office operations, provide executive support to the VP, and coordinate high-profile touchpoints for donors and stakeholders. Key Responsibilities Administrative Leadership Provides overall administrative support for the Office of Development and Alumni Affairs by managing the daily operations of the office and ensuring efficiency and professionalism. Serve as the primary point of contact for all requisitions and purchasing requests for the department. Maintain accurate records, files, and documentation for departmental activities. Executive Support Manage and prioritize the VP's calendar, scheduling meetings, travel, and events. Prepare briefing materials, agendas, and correspondence for the VP. Handle confidential information with discretion and integrity. Event & Visit Coordination Plan and execute logistics for high-profile visits to campus, including donors, alumni, and dignitaries. Coordinate with internal departments to ensure seamless experiences for guests. Oversee event planning tasks such as venue selection, catering, transportation, and on-site support. Customer Service & Communication Provide exceptional service to alumni, donors, and campus partners. Respond promptly and professionally to inquiries on behalf of the VP and the office. Team Support Assist with special projects and initiatives as directed by the VP or broader development team. Support fundraising and alumni engagement activities as needed. May assist the department in all areas when/where as necessary Must promote a positive culture to help enhance the overall well-being and morale within the department and university Qualifications Experience working in a professional office. Passionate and Hardworking: You have a drive to make a positive impact on those you interact with daily. Strong organizational skills with the ability to manage multiple priorities. Excellent written and verbal communication skills. Strong proficiency in Microsoft Office Suite (Word, Power Point, Excel, Teams, etc.) and familiarity with CRM or donor management systems (preferred: Raiser's Edge or Blackbaud products). Ability to work independently and collaboratively in a fast-paced environment. Reliable and Adaptable: You thrive in a fast-paced environment and excel at navigating evolving directions, changing hiring needs, and shifting priorities with ease. Organizational Responsibility: No direct reports Education: Bachelor's Degree from an accredited college or university or a minimal of 2-3 years of professional administrative experience or an equivalent combination of training and experience which provides the required knowledge, skills and abilities will be considered. Licenses or Certificates: None required Additional Requirements: A background and/or credit check will be required of the successful applicant. An official transcript (if applicable) and names, addresses and phone numbers of three (3) references will be required of the successful applicant. Preferred Qualifications or Familiarity * Familiarity with the structure and operations of higher education institutions. * Experience working in a development and alumni affairs environment strongly preferred.

Join Our Pack: Executive Assistant Wanted in Franklin, TN! Who We Are: Veterinary Innovative Partners (VIP) is a thriving network of vet-owned hospitals across twelve states. We're all about giving our teams the resources, mentorship, and autonomy they need to shine, while making sure pets get the top-notch care they deserve. At VIP, our team is family! The Role: We're on the hunt for a superstar Executive Assistant to join our Franklin, TN crew! As the Executive Assistant to the CEO, you will play a pivotal role in ensuring the smooth and efficient operation of the executive office. You will be responsible for providing high-level administrative support to the CEO, managing their schedule, and handling a wide range of tasks to enable them to focus on strategic leadership and decision-making. What You'll Do: Calendar Management: Maintain the CEO's schedule, coordinate appointments, meetings, and travel arrangements, ensuring optimal time management and prioritization. Communication: Act as a primary point of contact between the CEO and internal/external stakeholders, screen and respond to emails, phone calls, and requests on their behalf. Document Management: Prepare, review, and edit reports, presentations, and other documents for the CEO, ensuring accuracy and confidentiality. Meeting Coordination: Organize and manage executive-level meetings, including board meetings, leadership team meetings, and special events, handling logistics, agenda preparation, and follow-up actions. Travel Arrangements: Arrange domestic and international travel for the CEO, including flights, accommodations, visas, and itineraries, with attention to cost efficiency and safety. Financial: Assist with expense tracking, reimbursement requests, and financial documentation, collaborating with the finance department. Strategic Support: Conduct research, compile data, and prepare reports to support the CEO's decision-making process and strategic initiatives. Team Collaboration: Collaborate with other department heads to ensure smooth communication and operational efficiency. Special Projects: Assist with special projects, presentations, and other tasks as directed by the CEO. What You Bring: Stellar organizational and time management skills. Excellent communication skills, both written and verbal. Discretion with sensitive information and a knack for confidentiality. Proficiency in Microsoft Office and calendar management tools. Ability to thrive under pressure and adapt in a fast-paced setting. A problem-solving mindset and proactive attitude. High professionalism and attention to detail. Requirements: Bachelor's degree or equivalent work experience. Proven experience as an executive assistant or in a similar role supporting senior execs. Additional Details Anticipated salary range: $70K - $80K, Must be located in the Franklin, TN area and work 5 days per week in office 8:00am CT - 5:00pm CT Benefits: Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Short Term & Long Term Disability Training & Development Discounted healthcare for personal pets Ready to join the VIP family? Apply now and let's make a difference together! Veterinary Innovative Partners (VIP) is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Veterinary Innovative Partners (VIP) is a network of veterinarian-owned-and-operated hospitals across twelve states. VIP is guided by a mission to provide veterinarians and their teams with all the resources, mentorship, and autonomy they need to thrive personally and professionally while giving pets the best possible care. Join the VIP family, where our team members are our top priority to ensure best-in-class personalized care, ownership and accountability, trust, and an exceptional work environment Stay connected with VIP! Follow Veterinary Innovative Partners on LinkedIn for the latest career opportunities, team stories, and behind-the-scenes looks at life in our hospitals.

Job Description SeekOne Roofing is searching for a full-time Personal Executive Assistant to the Owners! Here you're not just part of a company; you're part of a people-first mission. Rooted in purpose, growth, and service, we're proud to make a positive impact in our Brentwood, TN community and throughout Nashville, TN and Huntsville, AL. We know our people are the heart of our success, so we show it through competitive pay, strong benefits, and an uplifting culture where you can thrive. Apply today and unlock your potential! WHY YOU SHOULD JOIN US $50,000-$60,000 per year, based on experience Paid training to set you up for success PTO and flexible schedules for balance Weekly mentorship and personal development opportunities A supportive, faith-driven team culture Access to industry-leading CRM and tools Advancement opportunities with a fast-growing company Consistent Monday-Friday schedule, with occasional weekends as needed ALL ABOUT SEEKONE ROOFING We're guided by the values of BLESSED, FOCUSED, and COMMITTED. We provide top-tier residential and commercial roofing solutions while constantly improving our tools and techniques. Our dedication to excellence has earned us the GAF badge and the CertainTeed Five Star badge-symbols of the trust we've built with our customers. Here, you're not just joining a team; you're joining a family that invests in your growth and celebrates your success. ARE YOU THE PERSONAL EXECUTIVE ASSISTANT OUR OWNERS NEED? 2+ years of experience as an Executive Assistant, Administrative Assistant, or similar role Bachelor's degree preferred; administrative experience required Proficiency with Microsoft Office Suite and Google Workspace; QuickBooks experience a plus Exceptional organizational, time-management, and multitasking abilities in a fast-paced environment Ability to handle confidential information with discretion Strong written and verbal communication skills Professional, dependable, and collaborative team player Ability to uphold SeekOne's values of integrity, excellence, faith, and people-first leadership Commitment to continuous personal growth and development Strong listening skills with the ability to understand intent and goals WHAT VITAL ASSISTANCE DO YOU PROVIDE AS OUR PERSONAL EXECUTIVE ASSISTANT? As a Personal Executive Assistant to the Owners, you play a direct and vital role in supporting company leadership while keeping operations running smoothly. You manage the owners' calendars, schedule and coordinate meetings, and track follow-up actions to keep projects moving forward. You act as a trusted liaison-communicating on behalf of the owners with staff, clients, and external partners-ensuring communication flows seamlessly. You'll also arrange travel, handle correspondence, and support events, while contributing to special projects that reflect the owners' vision for efficiency and growth. Every day, you bring focus, organization, and a people-first approach as you work side by side with our owners to help lead the company forward. ADVANCE YOUR ADMINISTRATIVE CAREER TODAY! If you're ready to put your executive-level administrative skills to work directly alongside the owners in a place that values people first, we'd love to meet you. Applying is quick and easy-our process takes less than 3 minutes. Take the next step and join a team where you can grow, make an impact, and thrive! Job Posted by ApplicantPro

Job Description Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities' most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust. Position Overview The Senior Executive Administrative Assistant will be responsible for providing various administrative services, including official correspondence, maintaining schedules and calendars, and numerous other duties for numerous divisions that support the Office of the Undersecretary of Defense (OUSD), namely Assistant Secretary of Defense (Acquisition), Assistant Secretary of Defense (Energy, Installations and Environment), Assistant Secretary of Defense (Industrial Base Policy), and the Directorate of Business Operations. Essential Job Function Provide administrative support for OUSD (A&S). Maintain assigned Outlook and portal calendars for numerous departments/divisions. Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. Support on assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support. Answers the telephone and refers the calls to the appropriate individuals within the office. Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing. Weekly: maintain portal sites, documents, links, libraries, announcements, lists and contacts Other responsibilities may include agenda management, meeting management, information management, content management, tasker management, office management, document management, facilities management, personnel management, security management, travel management, customer relationship management, operations management, and other office administration duties. Minimum Qualifications Must have active Top Secret facility clearance with SCI eligibility. Must have a bachelor's degree from an accredited college/university. Must have at least 10 years of executive administrative assistant experience with three (3) years supporting DASD, ASD, or USD level leadership (Tier 1, 2, or 3 SES) within DoD, or commensurate levels of leadership at other agencies within the federal government. Proficiency in schedule/calendar management, travel coordination (DTS), and document review and preparation, to include read ahead book preparation, is required. Must have excellent written, oral, and interpersonal communication skills. Must have excellent organizational skills, the ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role. Must have the flexibility and ability to prioritize tasks according to senior staff requirements. Must be proficient in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint. Must be a true team player who maintains a positive attitude in a dynamic environment Must have high energy, enthusiasm, tact, and the ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members. Must be able to create and foster a cooperative work environment. Must be self-directed, detailed oriented in completing assigned tasks, and able to adapt to changing work efforts and manage impact of shifting priorities. Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. STI-TEC is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training. If you need assistance or an accommodation due to a disability, you may contact us at ************** or you may call us at 1+************. *This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on STI-TEC being awarded the contract.

Your Role Do you enjoy a fast paced, creative environment surrounded by bright and driven colleagues? Do you approach every challenge with a can-do spirit? Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Studio Coordinator/EA, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio and office's activities and the soul that keeps your studio moving forward. Studio Coordinators/EA's act as an ambassador for their studio and a liaison between their directors/principals and many others. What You Will Do Support Managing Directors with heavy calendar management, detailed travel arrangements, scheduling calls and meetings, processing expense reports, and PCARD reconciliation, and maintaining professional state licenses and memberships. Support Studio Director and Operations Leader with administrative needs, including scheduling meetings, processing expense reports, preparing correspondence, etc. Assist Studio Director with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation Assist in processing, editing, and proofing contract documents for clients and consultants Assist Design Managers with administrative tasks including but not limited to logging RFIs and submittals, setting up and maintaining project directories, setting up new projects in project accounting system, transcribe and distribute meeting notes, etc. Coordinate business travel arrangements for all studio members utilizing corporate travel systems (domestic and international) Assist with coordinating internal and external onsite meetings to include reserving conference rooms, preparing meeting agendas, arranging meals and beverages, and greeting guests Coordinate physical archiving of studio projects Liaise with other administrative departments to ensure with seamless coordination and communication with studio Your Qualifications Minimum 5 years of experience in professional administrative position supporting senior leadership Experience booking domestic and international travel Excellent verbal and written communication skills Strong executive presence with the ability to interface professionally with all levels of the firm, clients, and subcontractors Ability to prioritize business responsibilities Must show ability to problem solve, both individually and as part of a team Positive attitude and willingness to “go the extra mile” High level of work ethic and ability to work independently with minimal guidance Proficiency with Microsoft Office (including SharePoint) Adobe Suite/In Design experience a plus Must be available for overtime on an as-needed basis This position is in-person. Successful candidates will be located in the Nashville, Tennessee area. If you're open to relocating to the area, please apply! Non-local candidates are welcome. U.S. News & World Report's 2025-2026 study ranks Nashville in the top 3 places to live in Tennessee! Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people's diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

CrossCountry Mortgage (CCM) is the nation's number one distributed retail mortgage lender with more than 7,000 employees operating over 700 branches and servicing loans across all 50 states, D.C. and Puerto Rico. Our company has been recognized ten times on the Inc. 5000 list of America's fastest-growing private businesses and has received many awards for our standout culture. A culture where you can grow! CCM has created an exceptional culture driving employee engagement, exceeding employee expectations, and directly impacting company success. At our core, our entrepreneurial spirit empowers every employee to be who they are to help us move forward together. You'll get unwavering support from all departments and total transparency from the top down. CCM offers eligible employees a competitive compensation plan and a robust benefits package, including medical, dental, vision, as well as a 401K. We also offer company-provided short-term disability, an employee assistance program, and a wellness program. Position Overview: The Executive Assistant provides high-level support including calendar management, successful coordination of business meetings, and maintaining contact with all new clients. This position exercises independent judgment in the resolution of administrative needs and prioritizes and manages multiple projects simultaneously. Job Responsibilities: * Manage calendar and schedule a variety of business meetings. * Handle incoming and outgoing phone and electronic communications. * Arrange travel and reservations, as needed. * Create well-organized, grammatically correct memos and emails. * Assist with special events planning. * Use various software applications such as spreadsheets and relational databases to keep the rest of the team informed on clients and deals. * Maintain constant contact with clients to ensure that the appropriate documentation is being submitted. * Handle any gifting programs. * Manage and maintain all marketing plans. Qualifications and Skills: * Associates degree or bachelor's degree, preferred. * 3+ years' experience as an executive administrative assistant in a management level setting. * Proficient in Microsoft Excel, Word, PowerPoint, and Outlook. * Excellent communication skills. This is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. #LI-CCMREC CrossCountry Mortgage, LLC offers MORE than a job, we offer a career. Apply now to begin your path to success! careersatccm.com CrossCountry Mortgage, LLC strives to provide employees with a robust benefit package: ********************************** California residents: Please see CrossCountry's privacy statement for information about how CrossCountry collects and uses personal information about California applicants. CrossCountry Mortgage supports equal employment opportunity in hiring, development and advancement for all qualified persons without regard to race, color, religion, religious creed, national origin, age, physical or mental disability, ancestry, marital status, uniformed service, covered veteran status, citizenship status, sex (including pregnancy, childbirth, and related medical conditions, and lactation), sexual orientation, gender identity, gender expression, transgender status, domestic violence victim status (where applicable), protected hair style or texture, genetic information (testing or characteristics), or any other protected status of an individual or because of the individual's association with a member of a protected group or any other characteristic protected by federal, state, or local law ("Protected Characteristics"). The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation. The Company is committed to fostering, cultivating and preserving a culture that welcomes diversity and inclusion. CrossCountry Mortgage, LLC (NMLS3029) is an FHA Approved Lending Institution and is not acting on behalf of or at the direction of HUD/FHA or the Federal government. To verify licensing, please visit ***************************

The Ideal Candidate Genesco is seeking a proactive and highly organized Executive Assistant. This is a key role that offers high visibility across the organization and involves direct interaction with Corporate and Operating Division teams. The ideal candidate will be a resourceful multitasker with excellent judgment, capable of managing complex calendars, coordinating travel and meetings, handling expenses, and supporting strategic initiatives. This role demands a high level of professionalism, discretion, and adaptability in a fast-paced environment. As an Executive Assistant, you will anticipate needs, manage competing priorities, and contribute to the executive's effectiveness. You will collaborate with other executive assistants and team members to achieve business goals and foster a positive, productive workplace culture. How You Will Make an Impact * Provide high-level administrative support to senior leadership, ensuring smooth daily operations and alignment with strategic priorities. * Manage complex calendars and coordinate recurring meetings, including earnings calls, business reviews, disclosure sessions, and strategic planning. * Prepare meeting materials, binders, and presentations; oversee logistics such as audio and virtual meetings setup, catering, and attendee coordination. * Assist in coordinating quarterly earnings calls, investor meetings, and high-level conferences, including preparing presentations in PowerPoint, assembling materials, maintaining databases, and managing related technology and logistics. * Assist with Board-related activities and maintain confidential records and communications. * Schedule, plan, and execute monthly business reviews, company-wide initiatives, annual budget, and strategic planning meetings, including compiling/assembling materials and organizing resources and technology. * Identify opportunities to streamline processes and improve executive workflow, while prioritizing tasks and ensuring timely completion. * Manage a wide range of daily administrative tasks, including scheduling meetings and events, preparing and editing correspondence and presentations, coordinating travel and lodging, maintaining records and databases, and processing expenses and invoices. * Collaborate with other executive assistants to ensure seamless support across departments. * Handle ad hoc projects and respond to internal and external inquiries with professionalism and discretion, along with other executive assistants to ensure seamless support across departments. * Other duties may include assisting with maintaining internal platforms and databases (e.g., GNet, GTV, SmugMug), managing distribution of company assets (e.g., tickets, newspapers), assisting with planning and execution of company-wide events, Town Halls, and volunteer initiatives, including logistics, communications, and coordination with internal teams and external vendors. Experience and Skills You'll Need to Have * Education: Associate's degree required; bachelor's degree preferred. * Experience: Minimum of 8 years as an Executive Assistant, ideally within a corporate, public company environment. * Professionalism: Demonstrates the highest level of confidentiality, integrity, judgement and discretion when handling sensitive information. * Communication: Communicates effectively and professionally with senior leadership, internal teams, Board members, and external partners such as legal counsel, consultants, and auditors. * Dependability: Reliable and consistently represents the executive and company with professionalism. * Organization & Initiative: Exceptionally organized, detail-oriented, and proactive in identifying and solving problems. * Adaptability: Demonstrates flexibility in a fast-paced environment, with the ability to anticipate needs, respond to shifting priorities, and offer proactive solutions to challenges. * Technical Proficiency: Advanced skills in PowerPoint, Word, and Excel; experience with SAP Concur, travel booking systems, and web-based tools such as UltiPro and Diligent. * Team Collaboration: Works well with others and contributes positively to team culture. * Flexibility: Available to work 40 hours per week with occasional after-hours support based on executive needs. #LI-JS2

Exciting opportunity to be part of a International Tour Operator specializing in Catholic Pilgrimages. 206 Tours, a leading Tour Operator with over 39 years of experience, is seeking an Operations Assistant to join our team. This is an in-office position. The ideal candidate must possess strong computer skills, excellent organizational abilities, and have a passion for providing exceptional customer service! Responsibilities: Handle daily data entry tasks, including processing reservations and communicating with clients, organizations, travel agents, priests, churches, and more. Respond promptly to customer inquiries through various channels such as phone calls, online chat system, emails, social media, while always ensuring excellent customer service. Reconfirm tour and travel arrangements with operators worldwide and airlines to ensure seamless operations. Support the sales team with administrative tasks to enhance the overall efficiency of day-to-day operations. Requirements: Strong computer skills and proficiency in data entry. Exceptional organizational abilities to manage and prioritize multiple tasks effectively. Excellent communication skills to engage with clients and stakeholders professionally. Attention to detail and accuracy to ensure error-free data entry and customer communication. Previous experience in the travel or hospitality industries or related fields is a plus but not mandatory. Benefits: Competitive compensation package, reflecting your skills and dedication. Growth opportunities in a company that has been successfully operating for 39 years. A supportive and appreciative work environment where your contributions are recognized. Health Insurance, Dental Insurance, and SIMPLE IRA match opportunities Potential for occasional travel opportunities. Please note: This position is an in-office role, and applicants must live within a reasonable commuting distance of our office location. Remote positions are not available. This role requires flexibility to ensure team goals are met, including occasional work outside standard hours. Initiative and ownership are core to success and directly impact performance evaluation. Ready to embark on a fulfilling journey with 206 Tours? Take the first step and submit your application today! For more information about our company, please visit ***************** We look forward to welcoming you to the 206 Tours family!