Executive assistant jobs in Nashville, TN

Administrative & Marketing Assistant: Brentwood, TN Compensation: $30.00 - $35.00/hour (Part-Time) | $50,000 - $60,000 (Full-Time Salary) Schedule: Preferred Part-Time: Tues-Thurs, 9 AM - 3 PM (Flexible for Full-Time) Are you a mature, tech-savvy professional looking for a high-impact role in a fast-paced environment? TelForce is seeking a proactive Administrative Assistant who balances traditional administrative excellence with modern marketing flair. This is a role for someone who is organized, detail-oriented, and lives within a 30-minute commute of our Brentwood office. The Role: Admin Meets Marketing You will serve as a vital support hub for our Marketing and Sales teams, managing everything from contract workflows to social media presence. Document & Workflow Management: Manage Contracts and NDAs using PandaDoc. You will also handle document conversions in Adobe and maintain over 40 essential company documents. Creative Marketing: You will be the point person for Canva and Social Media graphics. This is a core requirement-you must be comfortable creating quick, engaging LinkedIn posts and graphics. Recruitment Support: Facilitate the onboarding process, including drafting offer letters and managing new hire forms. Experience with ATS (Applicant Tracking Systems) is a significant advantage. Data & Outreach: Build and maintain Excel contact lists, manage mass email follow-ups for trade shows, and use Text-Em-All for broad outreach. Lead Engagement: Utilize LinkedIn (and LinkedIn Recruiter) to manage outreach, follow up with leads via phone, and support light business development efforts. Top Qualifications Microsoft Power User: Strong proficiency in Excel, Outlook, and Word. You should be comfortable creating vCards and managing data-heavy lists. Creative Savvy: Canva and Social Media graphics experience is a MUST. * Tech-Forward: Adobe savvy and a willingness to learn/utilize ChatGPT/AI and AirTable (training provided). Operational Experience: Prior experience with PandaDoc (or similar e-signature tools) and Indeed is highly preferred. Communication: Excellent verbal and written skills; comfortable picking up the phone to follow up with leads. What We're Looking For Professional Maturity: A reliable, seasoned professional who can work independently. Organizational Mastery: The ability to multitask across different platforms while maintaining meticulous attention to detail. Ready to bring your tech-savvy administrative skills to our Brentwood team? Apply today!

Executive Assistant / Office Manager Job Description The Capstone Group (********************************* is a private real estate investment firm founded in 2001 and headquartered in Franklin, Tennessee. The company is actively involved in the acquisition, financing and management of commercial properties throughout the Southeast United States, especially Middle Tennessee. We're currently looking for an Executive Assistant / Office Manager to directly support the company's President, manage the office, and support the company's operations. Objectives of this role • Provide primary support for the President and provide additional support to Capstone team members to ensure that company goals and objectives are met. • Maintain and refine internal processes that support the Capstone team and coordinate internal and external resources to expedite workflows • Plan and orchestrate work to ensure that the President's priorities are met, organizational goals are achieved, and best practices are upheld • Ensure all properties are operating efficiently, well-maintained, tenants are lease compliant • Maintain a smooth and organized office environment to support daily business operations Responsibilities • Manage professional and personal tasks and scheduling for the President, including agendas, reviewing and answering (when appropriate) mail, email, phone calls, investor, lender, and client management, and other company logistics • Coordinate company transactions, deal flow, scheduling and calendar management, as well as content and flow of information to team members • Help coordinate other senior executives' travel logistics and activities, including accommodation, transportation, and meals • Provide administrative and office support, such as maintenance of filing system and company databases • Organize team communications and plan events, both internal and off-site • Monitor office supplies and equipment as required • Manage local property managers to inspect properties and arrange for repairs as required and arrange contracts for maintenance, trash removal, landscaping, security and other ongoing services as necessary. • Maintain professionalism and strict confidentiality with all materials • Light bookkeeping • Office tasks as needed Required skills and qualifications • Two or more years of experience in an administrative role reporting directly to upper management • Extremely Organized • Self-starter • Strong desire to learn and grow, especially regarding real estate and/or business • Excellent written and verbal communication skills • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects • Proficiency with standard Microsoft office suite programs • Flexible team player, willing to adapt to changes and unafraid of challenges

Our client, a boutique venture capital firm, is seeking a detailed, conscientious, and high-energy Executive/Personal Assistant to join their tight-knit team. In this role, the successful candidate will provide primary support to two Partners and handle approximately 50% personal and philanthropic support for the Managing Partner. This person will also serve as backup to the Head of Investor Relations/Executive Assistant who supports the Managing Partner, and provide occasional backup to the Investment Associates as needed. This role requires excellent communication and interpersonal skills, along with the ability to provide service to a wide range of internal and external stakeholders. A flexible, team-oriented attitude and a “go with the flow” approach are crucial. This is a great opportunity for a smart and capable candidate to join a vibrant firm with significant room for growth. Looking for candidates out of the Nashville, TN area, who have a background supporting Executives in the financial services sector. This role is in office 2-3x a week. RESPONSIBILITIES Coordinate meetings, activities, and communications on behalf of the Partners Schedule and manage multiple calendars, including resource allocation (Zoom, conference rooms, etc.) Coordinate special projects, personal meetings, activities, communications, and vendor relations/payments on behalf of the Managing Partner (working closely with his Executive Assistant and serving as full backup when needed) Arrange and coordinate complex domestic and international travel, including flights, hotels, and ground transportation Provide general senior-level executive administrative support and take on ad hoc projects as requested Assist with event planning and recruiting coordination as needed Step in with additional administrative responsibilities as they arise Personal Assistant tasks may include: Managing household and philanthropic calendars Coordinating family travel and personal reservations (dining, events, vacations) Handling personal correspondence, gift sourcing, and holiday planning Overseeing household/vendor management and payments Assisting with charitable initiatives and board commitments REQUIREMENTS Bachelor's degree or equivalent experience preferred Strong communication skills across multiple platforms and mediums (email, text, video calls, etc.) 3-5 years of experience supporting high-level executives (must be within venture capital, private equity, or financial services) Tech-savvy; comfortable working in both Google Suite and MS Office, as well as additional SaaS tools Flexible and eager to learn new technologies and applications Ability to think quickly, multi-task, and stay one step ahead of executives' needs Proven discretion in handling confidential information with diplomacy and professionalism Positive attitude, calm under pressure, and strong independent problem-solving skills Live in the Nashville, TN area SALARY $90-115K base (commensurate with experience) + discretionary bonus + 100% employer-covered health insurance, 401(k), and other excellent benefits. HOURS 8:30am-5:00pm ET with flexibility for overtime as needed. #IND2

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

NexGen is looking to add an Executive Assistant to their team in Franklin, TN! Responsibilities Why NexGen? NexGen Contracting, the self-perform arm of Gray, is based in Franklin, TN, and specializes in executing turnkey project scopes, including concrete, steel, millwright, and finishes. NexGen is fully integrated with Gray Construction and serves as a preferred subcontractor. The NexGen team is made of career, trade-specific professionals and core craftsmen with decades of experience who are dedicated to meeting our customers' unique needs. NexGen offers a wide range of self-perform services, which include supervision, administration, craft labor, materials, tools, documentation, consumables, and safety devices to successfully carry projects from start to finish. Why Gray? Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Automotive, Distribution, Mission Critical, and Commercial. Founded in 1960, Gray's robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world's most sophisticated organizations. Still, these areas don't define Gray-our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray. Position Summary The Executive Administrative Assistant provides high-level administrative support to the Executive Leadership Team, exercising independent judgment and discretion in managing priorities and sensitive information. This role oversees scheduling, travel, communications, expense management, and meeting preparation while coordinating special projects that impact executive decision-making and business operations. The position also supports the development and maintenance of standard operating procedures and administrative processes to enhance organizational efficiency and effectiveness. Qualifications * Bachelor's degree from a four-year college or university plus a minimum of five (5) years of experience providing high-level executive support, or an equivalent combination of education and experience demonstrating the ability to exercise discretion and independent judgment. * Advanced proficiency in Microsoft Office Suite, Outlook, and Bluebeam, with the ability to leverage technology to streamline executive operations and reporting. * Exceptional written, verbal, and visual communication skills, with the ability to synthesize complex information and prepare executive-ready summaries, reports, and presentations. The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Provide complete administrative support to executives, ensuring strict confidentiality in all matters. * Anticipate executive needs and independently resolve scheduling conflicts, prioritize meetings, and determine appropriate responses for incoming matters. * Manage email for designated leadership, including drafting replies for approval, providing scheduled email updates, and redistributing messages as needed. * Coordinate and facilitate communication between executives, shareholders, internal departments, and external partners, using appropriate channels and levels of engagement. * Reply to and guide phone calls, screening and directing inquiries professionally. * Oversee calendar management for executives, scheduling and coordinating meetings and events. * Plan and coordinate complex travel arrangements, including flights, transportation, hotels and maintaining airplane charter service statements. * Schedule and coordinate meetings, including preparation for in-office and off-site sessions. * Arrange meals (breakfast, lunch, dinner) for meetings and events. * Take accurate meeting minutes and track follow-up items to ensure alignment with executive direction. * Support office visitors with logistics such as accommodations and dining. * Manage and oversee executive office operations, developing, and maintaining administrative procedures to improve workflow and efficiency. * Order office supplies upon approval and maintain records and files. * Compile and submit Concur expense reports for executives by the 8th of each month. * Draft, review, and prepare correspondence, reports, and presentations for executive or board review, ensuring accuracy, and alignment with organizational priorities. * Produce reports and presentations as needed and maintain documentation standards. * Conduct research and analyze information to support executive decision-making on strategic and operational initiatives. * Represent the executive office in meetings or project discussions as delegated. * Manage Monday.com Executive Management board for tasks and due-outs, providing daily updates to confirm nothing is missed. * Participate in or lead special projects and administrative initiatives that impact company operations or executive effectiveness. * Perform other duties as assigned. Visa Sponsorship: This role is not eligible for visa sponsorship. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision. Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required. Supervisory Responsibilities This position has no supervisory responsibilities. EEO Disclaimer Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $40.38/hour to $55.48/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

About the role The Executive Assistant (EA) provides high-level administrative support to senior leaders, ensuring smooth day-to-day operations, exceptional communication flow, and strong organizational efficiency. This role requires professionalism, discretion, and the ability to anticipate needs in a fast-paced environment. What you'll do Manage complex calendars, including scheduling meetings, coordinating appointments, and resolving conflicts. Organize domestic and international travel arrangements (flights, hotels, itineraries, reservations). Prepare, review, and edit correspondence, presentations, reports, and other documents. Maintain organized systems for electronic and physical files. Serve as a primary point of contact between executives, internal teams, and external partners. Screen and prioritize emails, calls, and requests for attention. Draft and send communications on behalf of executives when appropriate. Coordinate and support leadership meetings, including agendas, materials, note-taking, and follow-ups. Handle sensitive information with the highest degree of confidentiality. Maintain a high level of professionalism, discretion, and judgment in all interactions. Represent the executive office with a polished, service-oriented mindset. Qualifications Previous experience in administrative work or as a personal assistant required Ability to commute to our Nashville headquarters Clear communication skills and the ability to handle multiple projects at once

Note: This position is in a forensic autopsy facility. There is the potential to see graphic images. Answering phones, fielding calls, and checking main voicemail Assist people coming into the lobby with purchasing reports, etc. Organizing and filing paperwork into charts/plastics Organizing and filing histology slides Pulling charts when tox reports are uploaded & placing them in doctor's box Contacting the lab when there are issues/corrections with tox reports Scanning & uploading miscellaneous documents. ESSENTIAL DUTIES AND RESPONSIBILITIES Accurately file and/or upload documents into each decedent case file. Knowledge and compliance with the policies and procedures of the medical examiner's office and HIPAA; Compliance with customer service and professional telephone etiquette; Receives telephone inquiries to the office and routes call to appropriate personnel; Knowledge and compliance with safety procedures; Follow oral and written instruction; Establish and maintain effective working relationships; Knowledge of word processing, spreadsheets, and internet software.

Requirements Education and Experience: Bachelor's degree preferred, or equivalent experience. A practicing Roman Catholic with a deep understanding of and alignment with Church teaching and values. Proven experience as an executive assistant or project coordinator, preferably in a church or nonprofit environment. Skills and Qualifications: Excellent written and verbal communication skills. Ability to handle sensitive issues and maintain strict confidentiality. Flexible, proactive, and able to work both independently and collaboratively. Meticulous attention to detail and exemplary organizational skills Desire to add enormous value by anticipating needs and solving problems Capacity to manage and prioritize multiple (and often competing) deadlines Sense of humor, discretion, humility, and coachable with outstanding work-ethic Confidence in corresponding with high level professionals Fast learner with ability to easily grasp and understand new concepts Polished, poised and professional in both mindset and demeanor Flexibility in scheduling; willingness to work additional hours as needed and upon request Capable of processing direction quickly, thinking critically, and detailed note-keeping Ability to work independently with a strong desire to constantly learn and improve. Common sense and good judgment, knowing when to act independently and when to consult the CAO. Ability to establish rapport quickly with people from all walks of life while maintaining important boundaries. Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and familiarity with Raisers Edge.

Are you an experienced, highly organized executive assistant who thrives in a fast-paced environment and enjoys supporting mission-driven leadership? The Community Foundation of Middle Tennessee (CFMT) seeks a seasoned Executive Assistant to provide high-level support to our CEO and serve as the central coordinator for our Board of Directors. This is a full-time, salaried, on-site position. Standard hours are typically 8:30am-4:30pm, Monday-Friday with some flexibility and occasional variation based on meetings and events. What You'll Do Support the CEO Manage a complex calendar, prepare meeting materials, track priorities, and draft polished communications. Anticipate needs, safeguard confidentiality, and help the CEO stay informed and prepared for internal and external commitments. Host virtual meetings and manage sensitive information with discretion. Board & Governance Coordination Serve as the primary contact for Board members. Schedule and support Board and committee meetings, maintain records, prepare agendas and minutes, coordinate orientations, and manage recognition and stewardship activities. Ensure every engagement reflects CFMT's standard of hospitality and excellence. Additional Executive Support Provide occasional administrative support to the CFO, VP of Communications, and VP of Philanthropic Services, including preparing donor materials, assisting with meeting logistics, and supporting donor and partner events. What You Bring 8+ years of executive assistant experience supporting senior leaders Strong proficiency with MS Office / MS365 and virtual meeting platforms Exceptional written and verbal communication skills Ability to prioritize, multitask, and handle confidential information with maturity Warm, professional relationship-building skills aligned with CFMT values Adobe Acrobat and DocuSign experience a plus Tennessee Notary designation or willingness to obtain one Why CFMT? We offer meaningful work in service of community, a collaborative culture, and a strong benefits package that includes: 100% employer-paid medical, dental, vision, disability, and life insurance for individual employees 403(b) retirement plan 11 paid federal holidays and 15 days of accrued PTO A welcoming, mission-driven environment that hosts frequent community meetings and fosters connection and impact. CFMT is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job DescriptionDescription: The Executive Assistant to the Chief Administrative Officer (CAO) provides high-level administrative and project support to ensure the effective and efficient functioning of the CAO's office. The Chief Administrative Officer (CAO) oversees operations across the Diocese of Nashville, helping more than 60 pastors and parishes to prosper. At the Diocesan level the CAO has responsibilities for leadership, vision, strategy, and organizational development. The role of Executive Assistant to the CAO requires exceptional organizational, communication, and relational skills, along with a strong commitment to the mission and values of the Catholic Church. The Executive Assistant must be discreet, spiritually mature, and capable of managing multiple tasks in a fast-paced, ministry-focused environment. This is a full time benefit eligible position. Key Responsibilities: Manage the Chief Administrative Officer's calendar, including scheduling meetings, appointments, and travel arrangements. Screen and prioritize communications and requests directed to the Chief Administrative Officer. Serve as a liaison between the Chief Administrative Officer and chancery staff, pastors, parishes, leadership teams, and external contacts. Prepare and edit correspondence, reports, presentations, and other documents. Maintain a high level of confidentiality and discretion in all matters. Oversee the organization of special projects events, and initiatives led by the Chief Administrative Officer. Manage files, databases, and records related to the Chief Administrative Officer's office. Ensure prompt and professional responses to emails, phone calls, and other forms of communication. Requirements: Education and Experience: Bachelor's degree preferred, or equivalent experience. A practicing Roman Catholic with a deep understanding of and alignment with Church teaching and values. Proven experience as an executive assistant or project coordinator, preferably in a church or nonprofit environment. Skills and Qualifications: Excellent written and verbal communication skills. Ability to handle sensitive issues and maintain strict confidentiality. Flexible, proactive, and able to work both independently and collaboratively. Meticulous attention to detail and exemplary organizational skills Desire to add enormous value by anticipating needs and solving problems Capacity to manage and prioritize multiple (and often competing) deadlines Sense of humor, discretion, humility, and coachable with outstanding work-ethic Confidence in corresponding with high level professionals Fast learner with ability to easily grasp and understand new concepts Polished, poised and professional in both mindset and demeanor Flexibility in scheduling; willingness to work additional hours as needed and upon request Capable of processing direction quickly, thinking critically, and detailed note-keeping Ability to work independently with a strong desire to constantly learn and improve. Common sense and good judgment, knowing when to act independently and when to consult the CAO. Ability to establish rapport quickly with people from all walks of life while maintaining important boundaries. Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and familiarity with Raisers Edge.

Job DescriptionSalary: Southall Church is a healthy, multiplying church in Franklin, TN with a vision to bring the life of Jesus to our families, neighbors and nations. We are seeking a highly organized and relational Executive Assistant to serve as a trusted partner to the Senior Pastor. Role Summary The Executive Assistant to the Senior Pastor provides trusted high-level administrative and operational support, helping align priorities, manage communication, and create margin for the Lead Pastor to lead, shepherd, and advance the churchs vision effectively. Key Responsibilities Provide high-level administrative and strategic support to the Senior Pastor, helping align priorities and workflows with church vision. Manage the Senior Pastors calendar, meetings, and email with discretion, clarity, and efficiency. Support the CoreTeam (membership) through clear communication, event coordination, follow-up, and systems management. Support guest speakers, ministry partners, and key relationships by coordinating logistics, facilitating communication, and ensuring a welcoming and organized experience for all involved. Lead and manage the Senior Pastors social media presence and digital communication, ensuring consistent, mission-aligned messaging. Coordinate leadership and elder meetings, gatherings, and special events, overseeing logistics, communication, and execution. Provide Sunday support, assisting with preparation and day-of pastoral and leadership needs. Anticipate future needs by proactively preparing resources and maintaining organized archives for sermons and leadership materials. Perform additional duties as assigned by the Senior Pastor. Qualifications Demonstrated mature Christian character and personal commitment to Jesus Christ. Proven ability to exercise high discretion and confidentiality. High emotional intelligence and excellent interpersonal skills. Exceptional written, verbal and digital communication skills. Strong organizational, planning and project-management abilities. Proficient in digital communication and social media platforms. Experience providing executive level support to senior leadership. A collaborative, humble team player. SCHEDULE: Sunday - Thursday HOURS: 40 (must be available for special events, church meetings, etc) COMPENSATION: TBD STAFF LEVEL: Executive Assistant: reports to the Senior Pastor

Job Description Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities' most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust. Position Overview The Senior Executive Administrative Assistant will be responsible for providing various administrative services, including official correspondence, maintaining schedules and calendars, and numerous other duties for numerous divisions that support the Office of the Undersecretary of Defense (OUSD), namely Assistant Secretary of Defense (Acquisition), Assistant Secretary of Defense (Energy, Installations and Environment), Assistant Secretary of Defense (Industrial Base Policy), and the Directorate of Business Operations. Essential Job Function Provide administrative support for OUSD (A&S). Maintain assigned Outlook and portal calendars for numerous departments/divisions. Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. Support on assigned fitness report and performance evaluations, awards, training, personnel, security, facilities support. Answers the telephone and refers the calls to the appropriate individuals within the office. Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing. Weekly: maintain portal sites, documents, links, libraries, announcements, lists and contacts Other responsibilities may include agenda management, meeting management, information management, content management, tasker management, office management, document management, facilities management, personnel management, security management, travel management, customer relationship management, operations management, and other office administration duties. Minimum Qualifications Must have active Top Secret facility clearance with SCI eligibility. Must have a bachelor's degree from an accredited college/university. Must have at least 10 years of executive administrative assistant experience with three (3) years supporting DASD, ASD, or USD level leadership (Tier 1, 2, or 3 SES) within DoD, or commensurate levels of leadership at other agencies within the federal government. Proficiency in schedule/calendar management, travel coordination (DTS), and document review and preparation, to include read ahead book preparation, is required. Must have excellent written, oral, and interpersonal communication skills. Must have excellent organizational skills, the ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role. Must have the flexibility and ability to prioritize tasks according to senior staff requirements. Must be proficient in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint. Must be a true team player who maintains a positive attitude in a dynamic environment Must have high energy, enthusiasm, tact, and the ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members. Must be able to create and foster a cooperative work environment. Must be self-directed, detailed oriented in completing assigned tasks, and able to adapt to changing work efforts and manage impact of shifting priorities. Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. STI-TEC is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training. If you need assistance or an accommodation due to a disability, you may contact us at ************** or you may call us at 1+************. *This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on STI-TEC being awarded the contract.

Your Role Do you enjoy a fast paced, creative environment surrounded by bright and driven colleagues? Do you approach every challenge with a can-do spirit? Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Studio Coordinator/EA, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio and office's activities and the soul that keeps your studio moving forward. Studio Coordinators/EA's act as an ambassador for their studio and a liaison between their directors/principals and many others. What You Will Do * Support Managing Directors with heavy calendar management, detailed travel arrangements, scheduling calls and meetings, processing expense reports, and PCARD reconciliation, and maintaining professional state licenses and memberships. * Support Studio Director and Operations Leader with administrative needs, including scheduling meetings, processing expense reports, preparing correspondence, etc. * Assist Studio Director with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation * Assist in processing, editing, and proofing contract documents for clients and consultants * Assist Design Managers with administrative tasks including but not limited to logging RFIs and submittals, setting up and maintaining project directories, setting up new projects in project accounting system, transcribe and distribute meeting notes, etc. * Coordinate business travel arrangements for all studio members utilizing corporate travel systems (domestic and international) * Assist with coordinating internal and external onsite meetings to include reserving conference rooms, preparing meeting agendas, arranging meals and beverages, and greeting guests * Coordinate physical archiving of studio projects * Liaise with other administrative departments to ensure with seamless coordination and communication with studio Your Qualifications * Minimum 5 years of experience in professional administrative position supporting senior leadership * Experience booking domestic and international travel * Excellent verbal and written communication skills * Strong executive presence with the ability to interface professionally with all levels of the firm, clients, and subcontractors * Ability to prioritize business responsibilities * Must show ability to problem solve, both individually and as part of a team * Positive attitude and willingness to "go the extra mile" * High level of work ethic and ability to work independently with minimal guidance * Proficiency with Microsoft Office (including SharePoint) * Adobe Suite/In Design experience a plus * Must be available for overtime on an as-needed basis This position is in-person. Successful candidates will be located in the Nashville, Tennessee area. If you're open to relocating to the area, please apply! Non-local candidates are welcome. U.S. News & World Report's 2025-2026 study ranks Nashville in the top 3 places to live in Tennessee! Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

About Us TransGlobal is a leading national financial services firm providing tax planning, accounting, audit support, and wealth management to individuals, businesses, and high-net-worth clients. Our network of professionals includes CPAs, EAs, tax accountants, and financial advisors across the U.S. Position Overview We are seeking Certified Public Accountants (CPA) or Enrolled Agents (EA) for flexible, project-based consulting work. This contract role offers a unique opportunity to apply your public accounting, tax preparation, and audit expertise to real-world client cases, while collaborating with top professionals nationwide. Key Responsibilities Review and analyze complex tax planning and accounting scenarios Provide actionable recommendations based on current IRS regulations Participate in case review sessions with other CPAs, EAs, and tax advisors Assist in optimizing tax preparation and compliance processes Maintain professional, ethical, and client-focused standards Qualifications Active CPA license or Enrolled Agent (EA) designation 3+ year in tax accounting, public accounting, or audit Strong understanding of federal and state tax law Excellent communication and analytical skills Compensation & Benefits Competitive project stipend Flexible, part-time contract assignments (in-person or remote) Opportunities for professional development and continuing education Nationwide network and future collaboration potential Location Multiple cities nationwide - Chicago, Irvine, Rockville, Atlanta, Las Vegas, and more. How to Apply Submit your resume and include your license type (CPA or EA). Qualified candidates will be contacted with project details and professional development opportunities.

Are you an individual who loves people, takes initiative, sees what needs to be done before being asked, and understands how to support leaders with grace and discretion? And would you like to put these skills into supporting a highly professional leadership team at a well-established firm? GHP, an architectural, environmental, and construction services consulting firm based in Nashville, TN, is looking for an individual who naturally creates a welcoming, positive atmosphere; makes decisions confidently based on experience and available information; is detail oriented, proactive, and unafraid to take ownership; enjoys supporting executives and running a smooth, happy office; is a natural culture builder who elevates the work environment; and is organized, responsive, and professionally warm. We are seeking an Executive Assistant to the C-Suite + Office Manager in our Nashville, TN office who has the skills listed above and thrives in a fast-paced, deadline-driven environment. A summary of the core understanding and skills required for the position is below. This position is in-office and very multi-faceted. The information in this position description is not a full disclosure of all the required skills or the tasks. Requirements In this Executive Assistant to the C-Suite + Office Manager position, you will support the C-Suite (CEO, COO, CFO, National Account Executive) by providing high-level administrative, operational, and cultural support. This individual also oversees office management functions, supervises the Office Coordinator, and ensures the environment reflects GHP's professional yet warm culture. This is a critical leadership support role that blends executive administration, office operations, event coordination, and culture-building. We are looking for an individual with certain professional skills and personality traits and preferably has been in the Executive Assistant / Office Management role in the past. This position requires strong written and verbal communication skills; high emotional intelligence, warm presence, and outstanding people skills; strong problem solving and decision-making skills; solid organizational skills; the ability to anticipate needs while managing competing priorities; event coordination skills; and tech savvy skills. The skill set listed above combined with a personality who likes people and enjoys interacting throughout the day; is approachable, friendly, polished and calm under pressure; takes ownership and doesn't wait to be told what to do; is a proud steward of culture and hospitality; remains discreet, trustworthy, and professional when handling confidential matters; and brings joy, warmth, and positive energy to the workplace is what is needed for this position. This position requires 5+ years as an Executive Assistant, Office Manager, or in a similar hybrid role; experience supporting executive or senior leadership; experience managing or mentoring administrative staff; event planning or culture building experience is a strong plus; and proficiency in Microsoft Office 365 Suite, including but not limited to Teams, Word, Excel, and PowerPoint. This position is in office, is highly people oriented, requires the ability to lift to 20-25 pounds (event setup, supplies, etc.) and to walk, stand, bend, decorate, and move around the office. GHP measures success by executives having what they need when they need it or before they ask; an office that feels warm, organized, professional, and welcoming; an Office Coordinator who is productive, reliable, and well-directed; company events that are fun, thoughtful, and well-executed; the creation of cultural touchpoints that inspires the team; problems solved before they reached leadership; and the person filling this role viewed as a trusted, steady, and positive presence across the firm.

The Ideal Candidate Genesco is seeking a proactive and highly organized Executive Assistant. This is a key role that offers high visibility across the organization and involves direct interaction with Corporate and Operating Division teams. The ideal candidate will be a resourceful multitasker with excellent judgment, capable of managing complex calendars, coordinating travel and meetings, handling expenses, and supporting strategic initiatives. This role demands a high level of professionalism, discretion, and adaptability in a fast-paced environment. As an Executive Assistant, you will anticipate needs, manage competing priorities, and contribute to the executive's effectiveness. You will collaborate with other executive assistants and team members to achieve business goals and foster a positive, productive workplace culture. How You Will Make an Impact * Provide high-level administrative support to senior leadership, ensuring smooth daily operations and alignment with strategic priorities. * Manage complex calendars and coordinate recurring meetings, including earnings calls, business reviews, disclosure sessions, and strategic planning. * Prepare meeting materials, binders, and presentations; oversee logistics such as audio and virtual meetings setup, catering, and attendee coordination. * Assist in coordinating quarterly earnings calls, investor meetings, and high-level conferences, including preparing presentations in PowerPoint, assembling materials, maintaining databases, and managing related technology and logistics. * Assist with Board-related activities and maintain confidential records and communications. * Schedule, plan, and execute monthly business reviews, company-wide initiatives, annual budget, and strategic planning meetings, including compiling/assembling materials and organizing resources and technology. * Identify opportunities to streamline processes and improve executive workflow, while prioritizing tasks and ensuring timely completion. * Manage a wide range of daily administrative tasks, including scheduling meetings and events, preparing and editing correspondence and presentations, coordinating travel and lodging, maintaining records and databases, and processing expenses and invoices. * Collaborate with other executive assistants to ensure seamless support across departments. * Handle ad hoc projects and respond to internal and external inquiries with professionalism and discretion, along with other executive assistants to ensure seamless support across departments. * Other duties may include assisting with maintaining internal platforms and databases (e.g., GNet, GTV, SmugMug), managing distribution of company assets (e.g., tickets, newspapers), assisting with planning and execution of company-wide events, Town Halls, and volunteer initiatives, including logistics, communications, and coordination with internal teams and external vendors. Experience and Skills You'll Need to Have * Education: Associate's degree required; bachelor's degree preferred. * Experience: Minimum of 8 years as an Executive Assistant, ideally within a corporate, public company environment. * Professionalism: Demonstrates the highest level of confidentiality, integrity, judgement and discretion when handling sensitive information. * Communication: Communicates effectively and professionally with senior leadership, internal teams, Board members, and external partners such as legal counsel, consultants, and auditors. * Dependability: Reliable and consistently represents the executive and company with professionalism. * Organization & Initiative: Exceptionally organized, detail-oriented, and proactive in identifying and solving problems. * Adaptability: Demonstrates flexibility in a fast-paced environment, with the ability to anticipate needs, respond to shifting priorities, and offer proactive solutions to challenges. * Technical Proficiency: Advanced skills in PowerPoint, Word, and Excel; experience with SAP Concur, travel booking systems, and web-based tools such as UltiPro and Diligent. * Team Collaboration: Works well with others and contributes positively to team culture. * Flexibility: Available to work 40 hours per week with occasional after-hours support based on executive needs. #LI-JS2

Exciting opportunity to be part of a International Tour Operator specializing in Catholic Pilgrimages. 206 Tours, a leading Tour Operator with over 39 years of experience, is seeking an Operations Assistant to join our team. This is an in-office position. The ideal candidate must possess strong computer skills, excellent organizational abilities, and have a passion for providing exceptional customer service! Responsibilities: Handle daily data entry tasks, including processing reservations and communicating with clients, organizations, travel agents, priests, churches, and more. Respond promptly to customer inquiries through various channels such as phone calls, online chat system, emails, social media, while always ensuring excellent customer service. Reconfirm tour and travel arrangements with operators worldwide and airlines to ensure seamless operations. Support the sales team with administrative tasks to enhance the overall efficiency of day-to-day operations. Requirements: Minimum of 5 years professional experience Strong computer skills and proficiency in data entry. Exceptional organizational abilities to manage and prioritize multiple tasks effectively. Excellent communication skills to engage with clients and stakeholders professionally. Attention to detail and accuracy to ensure error-free data entry and customer communication. Previous experience in the travel or hospitality industries or related fields is a plus but not mandatory. Previous experience with GDS systems preferred, but not mandatory. Benefits: Competitive compensation package, reflecting your skills and dedication. Growth opportunities in a company that has been successfully operating for 39 years. A supportive and appreciative work environment where your contributions are recognized. Health Insurance, Dental Insurance, and SIMPLE IRA match opportunities Potential for occasional travel opportunities. Please note: This position is an in-office role, and applicants must live within a reasonable commuting distance of our office location. Remote positions are not available. This role requires flexibility to ensure team goals are met, including occasional work outside standard hours. Initiative and ownership are core to success and directly impact performance evaluation. Ready to embark on a fulfilling journey with 206 Tours? Take the first step and submit your application today! For more information about our company, please visit ***************** We look forward to welcoming you to the 206 Tours family!

Your Role Do you enjoy a fast paced, creative environment surrounded by bright and driven colleagues? Do you approach every challenge with a can-do spirit? Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Studio Coordinator/EA, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio and office's activities and the soul that keeps your studio moving forward. Studio Coordinators/EA's act as an ambassador for their studio and a liaison between their directors/principals and many others. What You Will Do Support Managing Directors with heavy calendar management, detailed travel arrangements, scheduling calls and meetings, processing expense reports, and PCARD reconciliation, and maintaining professional state licenses and memberships. Support Studio Director and Operations Leader with administrative needs, including scheduling meetings, processing expense reports, preparing correspondence, etc. Assist Studio Director with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation Assist in processing, editing, and proofing contract documents for clients and consultants Assist Design Managers with administrative tasks including but not limited to logging RFIs and submittals, setting up and maintaining project directories, setting up new projects in project accounting system, transcribe and distribute meeting notes, etc. Coordinate business travel arrangements for all studio members utilizing corporate travel systems (domestic and international) Assist with coordinating internal and external onsite meetings to include reserving conference rooms, preparing meeting agendas, arranging meals and beverages, and greeting guests Coordinate physical archiving of studio projects Liaise with other administrative departments to ensure with seamless coordination and communication with studio Your Qualifications Minimum 5 years of experience in professional administrative position supporting senior leadership Experience booking domestic and international travel Excellent verbal and written communication skills Strong executive presence with the ability to interface professionally with all levels of the firm, clients, and subcontractors Ability to prioritize business responsibilities Must show ability to problem solve, both individually and as part of a team Positive attitude and willingness to “go the extra mile” High level of work ethic and ability to work independently with minimal guidance Proficiency with Microsoft Office (including SharePoint) Adobe Suite/In Design experience a plus Must be available for overtime on an as-needed basis This position is in-person. Successful candidates will be located in the Nashville, Tennessee area. If you're open to relocating to the area, please apply! Non-local candidates are welcome. U.S. News & World Report's 2025-2026 study ranks Nashville in the top 3 places to live in Tennessee! Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people's diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.