Executive assistant jobs in New Orleans, LA

Executive Assistant to CFO - Administration Program Join our mission to provide a comprehensive continuum of care for people in Louisiana, encompassing primary care, behavioral health, and substance use disorder treatment. Help save lives at OHL! As a Medicaid provider, OHL is in compliance with the Centers for Medicare and Medicaid Services (CMS) mandate and has a mandatory COVID-19 vaccination policy in place for all employees. As a result, you will be asked to provide proof of COVID-19 vaccination. Job Summary Odyssey House Louisiana, Inc. is seeking a full-time Executive Assistant to assist the CFO of the agency. The position requires 2 years of accounting experience, an Accounting or Business degree, proficiency in Word, Excel and Outlook; excellent communication and organizational skills. Applicant must be able to also create reports in Excel and multi-task in a fast-paced environment. Odyssey House Louisiana, Inc. is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

The John W. Deming Department of Medicine Department Administrator oversees the day-to-day operations of the Department of Medicine, including the supervision of support staff and student workers, faculty affairs administration, human resources management, faculty and staff recruitment initiatives, faculty and staff onboarding and offboarding, visa and international scholar support, compensation reviews, budget management, reporting, and general departmental administration. This role assists the Executive Director, and the Chair of Medicine develop and implement departmental plans and policies and manages special projects across all Medicine business units.• Supervisory experience * Excellent customer service skills * Talent acquisition and recruitment experience * Excellent organizational skills * Ability to maintain confidentiality in all work performed * Good interpersonal skills and professional demeanor with diverse audiences * High proficiency with excel and computer software packages * Excellent verbal and written communication skills * Ability to navigate a variety of software programs * Ability to manage data and produce quantitative and narrative reports * Experience developing new or improved workflow processes * Financial analysis and budgeting experience * Ability to multitask and prioritize work assignments without direct supervision * Solid analytical skills and attention to detail * Bachelor's Degree with 3 years of directly related work experience. OR * High School Diploma (or Equivalent) with 9 years of directly related experience. * Academic medicine experience * Master's Degree

Functions as the primary support for the department head. Performs various secretarial and administrative duties that require knowledge of office routine, an understanding of and sensitivity to UNCF procedures related to the department and maintaining confidentiality. ABOUT UNCF The United Negro College Fund (UNCF) has been an engine of educational achievement for more than 80 years. UNCF's mission is to build a robust and nationally recognized pipeline of HBCU students who, because of UNCF support, become highly qualified college graduates. In addition, UNCF ensures that its member institutions remain respected models of best practices in moving students to and through college. Since its inception in 1944, UNCF has raised over $6 billion in private support, distributed scholarships to help students attend school, and enabled more than 500,000 scholars and low-income students to graduate from UNCF's member historically black colleges and universities (HBCUs) and launch professional careers. UNCF is committed to closing the educational attainment gap by increasing postsecondary access and success for student groups, particularly low-income and first-generation students. PRIMARY RESPONSIBILITIES AND DUTIES: Function as the office manager in charge of ordering supplies, maintaining inventory, requesting equipment maintenance and repair. Process invoices and forms for the department. Update and manage an accurate, neat, orderly filing system from which files can easily be retrieved; update and maintain records on an ongoing basis. Check records, forms and reports for completeness, accuracy of content, proper endorsement and conformance to policies/procedures; correct minor discrepancies and errors independently and bring to the attention of the appropriate supervisor. Process incoming gifts, submit to accounting for deposit, maintain records of donor gifts and notify appropriate department or area office of gifts received. Screen telephone calls; using judgment in response and direct calls appropriately. Receive visitors and provide relief for the main receptionist. Prepare and handle routine correspondence, including confidential matters, treating appropriately. Coordinate meeting arrangements, including the mailing of notices and materials, schedule conference rooms, set up refreshments; assemble necessary background material for scheduled meetings. Attend meetings and take clear and concise minutes. Arrange and confirm staff travel. Prepare expense reports for VP review and reconcile division Concur transactions for approval. Support and serve as a liaison to other departments/functions as necessary. Receive, open, date, process and distribute incoming correspondence; coordinate outgoing mailings, receive and process responses as needed. Compile periodic reports on the basis of general instructions. Performs other duties as requested. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. QUALIFICATIONS: EDUCATION AND EXPERIENCE High school diploma required; college experience strongly desired and 5-7 years administrative assistance/secretarial experience is required. OTHER SKILLS AND ABILITIES Excellent phone etiquette. Strong organizational, interpersonal and listening skills. Ability to work under pressure, in a fast paced, deadline-oriented environment, with a high level of professionalism and confidentiality. Experience with complex scheduling and calendar management. Ability to prioritize and manage multiple projects simultaneously and complete them in a timely manner. Display initiative and the ability to work well independently and demonstrate exceptional customer service skills. Must be a self-starter, cooperative, and work well in a group. ADDITIONAL INFORMATION: Benefits include: Medical, Dental & Vision Vacation, Sick & Personal Leave Life Insurance (Basic & Optional) Flex Spending Accounts 403(b) Retirement Account Holiday Savings Plan Annual Success Sharing Salary Range: $60,000.00 To $70,000.00 per year (Salary is commensurate with experience.) This is a hybrid role: 4 days on-site and 1-day remote per week, located in UNCF's Washington DC Headquarters building.

Functions as the primary support for the department head. Performs various secretarial and administrative duties that require knowledge of office routine, an understanding of and sensitivity to UNCF procedures related to the department and maintaining confidentiality. ABOUT UNCF The United Negro College Fund (UNCF) has been an engine of educational achievement for more than 80 years. UNCF's mission is to build a robust and nationally recognized pipeline of HBCU students who, because of UNCF support, become highly qualified college graduates. In addition, UNCF ensures that its member institutions remain respected models of best practices in moving students to and through college. Since its inception in 1944, UNCF has raised over $6 billion in private support, distributed scholarships to help students attend school, and enabled more than 500,000 scholars and low-income students to graduate from UNCF's member historically black colleges and universities (HBCUs) and launch professional careers. UNCF is committed to closing the educational attainment gap by increasing postsecondary access and success for student groups, particularly low-income and first-generation students. PRIMARY RESPONSIBILITIES AND DUTIES: Function as the office manager in charge of ordering supplies, maintaining inventory, requesting equipment maintenance and repair. Process invoices and forms for the department. Update and manage an accurate, neat, orderly filing system from which files can easily be retrieved; update and maintain records on an ongoing basis. Check records, forms and reports for completeness, accuracy of content, proper endorsement and conformance to policies/procedures; correct minor discrepancies and errors independently and bring to the attention of the appropriate supervisor. Process incoming gifts, submit to accounting for deposit, maintain records of donor gifts and notify appropriate department or area office of gifts received. Screen telephone calls; using judgment in response and direct calls appropriately. Receive visitors and provide relief for the main receptionist. Prepare and handle routine correspondence, including confidential matters, treating appropriately. Coordinate meeting arrangements, including the mailing of notices and materials, schedule conference rooms, set up refreshments; assemble necessary background material for scheduled meetings. Attend meetings and take clear and concise minutes. Arrange and confirm staff travel. Prepare expense reports for VP review and reconcile division Concur transactions for approval. Support and serve as a liaison to other departments/functions as necessary. Receive, open, date, process and distribute incoming correspondence; coordinate outgoing mailings, receive and process responses as needed. Compile periodic reports on the basis of general instructions. Performs other duties as requested. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. QUALIFICATIONS: EDUCATION AND EXPERIENCE High school diploma required; college experience strongly desired and 5-7 years administrative assistance/secretarial experience is required. OTHER SKILLS AND ABILITIES Excellent phone etiquette. Strong organizational, interpersonal and listening skills. Ability to work under pressure, in a fast paced, deadline-oriented environment, with a high level of professionalism and confidentiality. Experience with complex scheduling and calendar management. Ability to prioritize and manage multiple projects simultaneously and complete them in a timely manner. Display initiative and the ability to work well independently and demonstrate exceptional customer service skills. Must be a self-starter, cooperative, and work well in a group. ADDITIONAL INFORMATION: Benefits include: Medical, Dental & Vision Vacation, Sick & Personal Leave Life Insurance (Basic & Optional) Flex Spending Accounts 403(b) Retirement Account Holiday Savings Plan Annual Success Sharing Salary Range: $60,000.00 To $70,000.00 per year (Salary is commensurate with experience.) This is a hybrid role: 4 days on-site and 1-day remote per week, located in UNCF's Washington DC Headquarters building.

Functions as the primary support for the department head. Performs various secretarial and administrative duties that require knowledge of office routine, an understanding of and sensitivity to UNCF procedures related to the department and maintaining confidentiality. ABOUT UNCF The United Negro College Fund (UNCF) has been an engine of educational achievement for more than 80 years. UNCF's mission is to build a robust and nationally recognized pipeline of HBCU students who, because of UNCF support, become highly qualified college graduates. In addition, UNCF ensures that its member institutions remain respected models of best practices in moving students to and through college. Since its inception in 1944, UNCF has raised over $6 billion in private support, distributed scholarships to help students attend school, and enabled more than 500,000 scholars and low-income students to graduate from UNCF's member historically black colleges and universities (HBCUs) and launch professional careers. UNCF is committed to closing the educational attainment gap by increasing postsecondary access and success for student groups, particularly low-income and first-generation students. PRIMARY RESPONSIBILITIES AND DUTIES: * Function as the office manager in charge of ordering supplies, maintaining inventory, requesting equipment maintenance and repair. * Process invoices and forms for the department. * Update and manage an accurate, neat, orderly filing system from which files can easily be retrieved; update and maintain records on an ongoing basis. * Check records, forms and reports for completeness, accuracy of content, proper endorsement and conformance to policies/procedures; correct minor discrepancies and errors independently and bring to the attention of the appropriate supervisor. * Process incoming gifts, submit to accounting for deposit, maintain records of donor gifts and notify appropriate department or area office of gifts received. * Screen telephone calls; using judgment in response and direct calls appropriately. * Receive visitors and provide relief for the main receptionist. * Prepare and handle routine correspondence, including confidential matters, treating appropriately. * Coordinate meeting arrangements, including the mailing of notices and materials, schedule conference rooms, set up refreshments; assemble necessary background material for scheduled meetings. * Attend meetings and take clear and concise minutes. * Arrange and confirm staff travel. Prepare expense reports for VP review and reconcile division Concur transactions for approval. * Support and serve as a liaison to other departments/functions as necessary. * Receive, open, date, process and distribute incoming correspondence; coordinate outgoing mailings, receive and process responses as needed. * Compile periodic reports on the basis of general instructions. * Performs other duties as requested. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. QUALIFICATIONS: EDUCATION AND EXPERIENCE High school diploma required; college experience strongly desired and 5-7 years administrative assistance/secretarial experience is required. OTHER SKILLS AND ABILITIES * Excellent phone etiquette. * Strong organizational, interpersonal and listening skills. * Ability to work under pressure, in a fast paced, deadline-oriented environment, with a high level of professionalism and confidentiality. * Experience with complex scheduling and calendar management. * Ability to prioritize and manage multiple projects simultaneously and complete them in a timely manner. * Display initiative and the ability to work well independently and demonstrate exceptional customer service skills. * Must be a self-starter, cooperative, and work well in a group. ADDITIONAL INFORMATION: Benefits include: Medical, Dental & Vision Vacation, Sick & Personal Leave Life Insurance (Basic & Optional) Flex Spending Accounts 403(b) Retirement Account Holiday Savings Plan Annual Success Sharing Salary Range: $60,000.00 To $70,000.00 per year (Salary is commensurate with experience.) This is a hybrid role: 4 days on-site and 1-day remote per week, located in UNCF's Washington DC Headquarters building.

Job Description Deliverable to residents: The Executive Assistant to the Mayor serves as a key member of the Mayor's Office, ensuring that the Mayor's time, communications, and priorities are managed efficiently and strategically in service to the people of New Orleans. The Executive Assistant provides high-level administrative, scheduling, and logistical support to the Mayor, ensuring that the Mayor's schedule, briefings, correspondence, and public engagements align with her strategic priorities and that daily operations within the Office of the Mayor run smoothly, efficiently, and transparently. Key Responsibilities: Manage the Mayor's calendar to reflect her highest priorities, ensuring time is allocated efficiently across executive responsibilities, public engagements, and constituent relations. Proactively identify conflicts, opportunities, and alignment with city initiatives. Work closely with the leaders in the Mayor's office to ensure the Mayor receives clear, accurate, and comprehensive briefings for meetings, events, and decision points. Coordinate across departments and agencies to gather information, talking points, and materials. Represent the Mayor's Office with professionalism, discretion, and responsiveness. Oversee scheduling requests and serve as the point of contact with external and internal stakeholders. Coordinate logistics for Mayoral events, travel, and meetings, including arrangements for visiting dignitaries and delegations. Anticipate needs, manage onsite execution, and ensure smooth experiences for all participants. Requirements 3-5 years of progressively responsible administrative or executive support experience. Bachelor's degree in related field preferred. Strong organizational and time-management skills; ability to manage multiple priorities and deadlines in a fast-paced environment. Excellent written and verbal communication skills; ability to represent the Mayor's Office with professionalism and discretion. High emotional intelligence, judgment, and integrity in handling confidential information. Proficiency in office software, scheduling systems, and digital communication platforms. Availability to work flexible hours, including evenings and weekends, as required by the Mayor's schedule. Benefits Benefits information will be available in the future.

TempToFT A respected New Orleans law firm is seeking a highly organized Executive Assistant to support a senior attorney. This role combines executive-level administrative support with hands-on assistance in pre-litigation matters, requiring excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. Key Responsibilities Manage the attorney's calendar, schedule meetings, and coordinate deadlines Screen incoming calls and serve as a professional point of contact for clients and colleagues Keep the attorney's office organized and running efficiently Arrange travel, including booking flights and accommodations Assist in managing select pre-litigation cases, including client communication and document preparation Draft, revise, and finalize correspondence, pleadings, and legal documents Perform filing, scanning, and occasional court runs Rotate with staff on front desk/reception coverage as needed Handle Medicare/Medicaid claim filings for clients Provide additional support as requested to ensure smooth daily operations Qualifications Prior experience in a law firm or legal assistant capacity preferred Strong organizational skills and the ability to multitask effectively Excellent written, verbal, and telephone communication skills Proficiency in Microsoft Office Suite and general office technology High degree of professionalism, discretion, and client service focus

Job Description Are you a sharp, organized professional who thrives on keeping things running smoothly behind the scenes? Do you enjoy working in a fast-paced environment where no two days are the same? Our respected and growing law firm is looking for an Executive & Personal Assistant to support our Managing Partner. You'll be responsible for a wide range of tasks-managing schedules, coordinating meetings, overseeing travel and logistics, and handling both professional and personal to-dos. The ideal candidate is proactive, adaptable, and detail-driven. You'll need to be comfortable working independently, managing priorities, and staying one step ahead. Strong communication skills and sound judgment are key. We're proud of the positive, team-oriented culture we've built-and we're looking for someone who values that too. You'll be joining a group of professionals who take their work seriously, support each other, and genuinely enjoy what they do. The position comes with excellent health insurance and a benefits package, as well as generous paid time off and holidays. We offer a very warm, friendly, and close-knit office culture. Compensation: $50,000 - DOE Responsibilities: Executive & Personal Support: Manage a dynamic and evolving calendar with precision and foresight. Monitor and draft email communications, prepare correspondence, and assist with follow-up tasks. Coordinate client meetings, internal briefings, and external events. Research and manage personal and business-related tasks, errands, and service needs. Book and manage complex travel arrangements (business and personal). Anticipate needs and proactively remove obstacles from the Managing Partner's day. Interact with clients, including handling delicate or escalated matters with professionalism. Oversee personal appointments, home services, and occasional family logistics. Support a culture of warmth, trust, and mutual respect in all interactions with staff, clients, and colleagues-helping to foster a work environment that is joyful, kind, and welcoming. Administrative Support: Help manage records, digital filing systems, and internal communications. Support the preparation of reports, presentations, and internal meetings. Oversee vendor relationships, office supply coordination, and occasional accounting approvals. Track renewal deadlines for subscriptions, professional licenses, and firm-wide compliance tasks. Play an active role in maintaining and building a harmonious workplace culture-being a connector, morale-booster, and tone-setter for positive energy and teamwork. Qualifications: Key Attributes: Exceptionally organized and thrive in an executive support role. Ability to communicate with clarity, warmth, and professionalism. Discreet, trustworthy, and know how to handle sensitive information. Comfortable navigating digital tools and learning new systems quickly. Calm under pressure, polished in presentation, and a natural problem-solver. Know how to “manage up” and keep a busy executive focused and effective. Deeply value a workplace that is joyful, respectful, and emotionally intelligent-and you're eager to help build and protect that every day. Qualifications: 3+ years as an Executive Assistant, Personal Assistant, or Chief of Staff (legal or professional services experience is a strong plus). Outstanding verbal and written communication skills. Strong command of Microsoft Office (especially Outlook, Word, and Excel); comfort with digital scheduling tools. Experience handling a mix of business and personal responsibilities. Fluent or conversational Spanish is a plus. Must be local or within commuting distance to Gretna, LA. About Company The Law Office of John W. Redmann, L.L.C., has been serving clients across Louisiana for over 30 years. We make it our mission to empower clients and help them get a fair result through the legal process. Our main office is in Gretna and Metairie, and we plan to expand into the New Orleans Metro area.

Kind of Work Highly responsible, complex duties as a private secretary to the head of a major department of comparable agency; and related work as required. Minimum Qualifications (Entrance) * High School Diploma or GED. * * Successful completion of thirty (30) college credit hours from an accredited college or university. * * Six (6) years of experience providing high level administrative support to a division head, deputy department head, equivalent, or higher. Work must have included handling requests for information, preparing reports, drafting correspondence on behalf of the department head, scheduling meetings as well as other clerical duties. Note: Additional college credit hours beyond 30 credit hours may substitute for the required experience at the rate of 30 semester hours equals one (1) year of experience. Any combination of semester hours and additional experience equal to seven (7) years is qualifying. (Promotional) * High School Diploma*. * Permanent status with the City of New Orleans in a class of work having a pay grade equal to or higher than Senior Office Support Specialist (pay grade 56) and one (1) year of experience at that level. * Successful completion of the following courses offered by the Civil Service Employee Growth and Development Division or equivalent courses offered by the Sewerage & Water Board's Training Division: Note: The Civil Service Department reserves the right to determine what courses are considered equivalent. Note: MIS courses (Introduction to PC's course, MS/PC-DOS or OS (FM) course, and three (3) software application courses), which are normally requirements for this position, have been waived until further notice. * Basic Grammar Usage and Proofreading (COMM 110) OR * Basic Grammar Usage and Proofreading (COMM 111) AND * Basic Grammar Usage and Proofreading (COMM 112) * Public Speaking and Oral Presentation(COMM 120) * Business Writing (COMM 130) * Business Math (COMP 410) * Records Management (MGMT 840) * The Office and Office Management (MGMT 850) * Human Relations (PBSV 210) * Techniques of Good Customer Service (PBSV 220) * Telephone Techniques (PBSV 230) * Introduction to Supervision (SUPV 610) * Personnel Interviewing (SUPV 620) AND One (1) of the following courses: * Counseling & Coaching Employees(SUPV 640) * Team Building (SUPV 650) * Effective Crisis Intervention with Employees (SUPV 680) * Conflict Management (SUPV 690) * Prior to appointment, the hiring agency is required to verify education claimed by the applicant to qualify for this classification. If selected for hire, applicants must provide original documents of their qualifying credentials to the hiring agency prior to their start date in this job classification. Kind of Examination A qualifying computerized keyboarding test with a minimum of 30 words per minute after the deduction of errors and a written examination weighted 100%. This is an original entrance and promotional examination. Note: For positions within the New Orleans Police Department, the Police Department will conduct a background investigation which will include a CVSA test, a urinalysis to detect usage of illegal narcotic substances, and a check of arrest and conviction record. General Information THE CITY OF NEW ORLEANS IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, NATIONAL ORIGIN, GENDER, AGE, PHYSICAL OR MENTAL DISABILITY, SEXUAL ORIENTATION, CREED, CULTURE, OR ANCESTRY. REQUESTS FOR ALTERNATE FORMAT OR ACCOMMODATIONS SHOULD BE DIRECTED TO SHANA PARKER AT ************** OR TTY/VOICE AT ************** or **************. DOMICILE REQUIREMENTS FOR EMPLOYMENT: Domicile requirements are currently waived for the purpose of application. However, all new full-time employees hired into this classification on or after January 1, 2013 must be domiciled in Orleans Parish within 180 days of hire. Airport and public safety employees are excluded from this provision. Additional exceptions to the domicile requirement may be made on a case-by-case basis. We encourage you to apply for this position and discuss your need for a domicile exception during the interview process. DOMICILE REQUIREMENTS FOR EMPLOYMENT (SEWERAGE AND WATER BOARD): Domicile requirements are currently waived for the purpose of application. Residency requirements are waived for all Sewerage and Water Board of New Orleans positions vacant and advertised for at least 90 days. Employees hired under this waiver remain exempt from the city's residency requirement for the duration of their employment at the Sewerage and Water Board. (La R.S. 33:4076). Additional exceptions to the domicile requirement may be made on a case-by-case basis. We encourage you to apply for this position and discuss your need for a domicile exception during the interview process. BACKGROUND CHECK: The hiring department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. APPLICATIONS: Applications will not be accepted if received after the closing date or after the stated maximum number of applications has been received, as specified on this announcement. All minimum qualification requirements for examinations must be met by the final filing date unless otherwise specified on this announcement. DELAY IN THE MAIL: The Department of City Civil Service cannot be responsible for failure of the applicant to receive an admission slip to an examination or for failure of the Department to receive material mailed by the applicant. Applicants should notify the Department of City Civil Service in writing of any address changes The minimum age limit is 18 years for any class of work requiring hard physical labor, operation of or proximity to hazardous machinery, exposure to hazardous chemicals, or participation in any other processes or procedures which are prohibited or limited by the Louisiana State Child Labor Law. WORKING TEST PERIOD: Effective August 1, 2023, the working test (probationary) period for all positions in the classified service is one year. SUBSTANCE ABUSE TESTING: The City of New Orleans has a comprehensive program of substance abuse testing. Candidates for employment for certain positions where the health, welfare and/or safety of the public, co-workers and the individual employee is at risk will have to undergo pre-employment substance abuse screening. Candidates for all other original entrance positions will have to undergo an unannounced substance abuse screening during their working test period. For further information, see Civil Service Rule V, Section 9. A MEDICAL EXAMINATION is required for all original entrance probationary appointments to ACTIVE classifications, and may be required for re-employment, promotions and/or transfers. A MEDICAL SCREENING, which may result in a medical examination, is required for all original entrance probationary appointments to non-active classifications. GOOD MORAL CHARACTER is required of all applicants. Any applicant may be disqualified if his/her character or past employment record is found to be unsatisfactory as determined by the Department of City Civil Service. Forgery, misrepresentation of facts, or cheating on examinations is punishable by disqualification, fine and other penalties. IMPORTANT: Applicants who are licensed to drive should have a current license on their person for purposes of identification during all phases of an examination. In lieu of such license, the Department of City Civil Service may require that applicants have some form of picture identification. VETERANS PREFERENCE: On original entrance examinations, veterans (as defined in Article X, Section 10(2) of the Constitution of the State of Louisiana), disabled veterans, certain spouses and parents of veterans shall receive additional credit if claimed as provided on the Veterans Preference claim form which can be obtained in this office. To obtain credit, this form must be submitted with the required proof (at the minimum, a DD214) before the final filing date. HIGH SCHOOL DIPLOMA AND GENERAL EQUIVALENCY DIPLOMA (GED) must be issued by a state Department of Education or an institution recognized by a state Department of Education. Certificates of completion, high school diplomas and GED from institutions not recognized by a state Department of Education are not acceptable. High School diplomas from foreign countries will be accepted if the applicant submits a statement of educational equivalency from one of the evaluation services accepted by the Department of Civil Service. A list of the accepted evaluation services can be found on the National Association of Credential Evacuation Services (NACES) website (*************** ACCREDITED COLLEGES AND UNIVERSITIES: An accredited college or university is an institution that is accredited as a college or university by an organization that is recognized by the USDE (United States Department of Education). College diplomas from foreign countries will be accepted if the applicant submits a statement of educational equivalency from one of the evaluation services accepted by the Department of Civil Service. A list of the accepted evaluation services can be found on the National Association of Credential Evacuation Services (NACES) website (*************** EXPERIENCE: Applicants will not receive credit for unpaid work unless specified on the job announcement. Partial credit only will be given for related part time employment. Civil Service reserves the right to determine which degrees, education, or other credentials are related or closely related. Experience credit will be granted for related provisional appointments (internal applicants). PROFESSIONAL ADMINISTRATIVE EXPERIENCE: The Civil Service Department defines this experience as experience gained in a position that required a Bachelor's Degree upon entrance. OFFERS OF EMPLOYMENT OR PROMOTION: Prior to appointment, the hiring agency is required to verify education, driver's license, and/or professional licenses/certifications claimed by the applicant to qualify for this classification. If selected for hire, applicants must provide original documents of their qualifying credentials to the hiring agency prior to their start date in this job classification. Offers of employment or promotion are required to be withdrawn for applicants who are found to have misrepresented their credentials during the application process. Revised 1/91, 4/03, 7/05, 2/07, 8/10, 2/12, 8/15, 6/16, 1/17, 1/19, 2/23, 8/23, 3/24, 6/24, 2/25. Employment with the City of New Orleans brings many great benefits. Want work-life balance? * 14 paid holidays in 2025. * 13 paid vacation days per year including during your first year of employment. Additional bonus vacation days the longer you are employed. * 13 paid sick days per year including during your first year of employment. Additional bonus sick days the longer you are employed. * Use or lose your days, off? Not here! You can roll an unlimited number of unused sick days and up to 45 unused vacation days to the next year. * We pay you for unused vacation and sick days when you leave City government. * Depending on your job, your department may also offer remote work, flexible schedules, and/or shift work. Thinking of starting a family or adding to your family? * We offer 12 weeks of paid time off for bonding with a newborn, adopted, or fostered child. This is in addition to your sick and vacation leave. Full-time employees with one year of service qualify for this program. Need insurance for you and/or your family? * We offer healthcare plans as low as $60.31 biweekly for individual employees. Our plan covers medical, prescription drugs, dental, and vision. Hate going to the doctor's office? It also includes access to telemedicine. Plan members can also opt to cover their children, spouses and same or opposite sex registered domestic partners. * We also offer a Flexible Spending Account that can reduce taxes for employees by allowing for pre-tax contributions for healthcare, childcare, and commuter costs. * A completely free $25,000 life insurance policy is also available for all full-time employees. Have student loan debt? * The City of New Orleans is a qualified employer under the federal Public Service Loan Forgiveness Program (PSLF). Are you part of the FIRE (Financially Independent/Retire Early) movement? Don't want to work forever? We have options to help. * Pension, Pension, Pension! Depending on your job you can participate in one of several pension systems and enjoy this great benefit. * You can also participate in a Deferred Compensation Plan (457b) which allows you to defer up to $23,500 of your pretax income each year to supplement your retirement savings. Let's talk pay * We offer competitive pay including pay increases based on the length of your employment. We also offer special pays for educational advancement, professional certifications and specialized work assignments. Love to learn? * Our Employee Growth and Development Division offers free courses in over 50 topics including Leadership, Personal Finance, Conflict Management, Excel, Managing Stress, and Business Writing. We take care of our employees during emergencies * Employees who work during declared emergencies receive extra pay. * Employees who can't work due to emergency related workplace closures continue to receive their normal pay. Want to make a difference? * We need you! Make an impact on our community through your work in City government! These benefits apply to employees of the City of New Orleans. Employees of Sewerage and Water Board enjoy many of these same benefits, but some benefits offered may vary. A listing of benefits available to Sewerage and Water Board employees can be found here. This description of benefits is intended to be informational and does not create a contractual entitlement to any listed benefit. The employee welfare and pension plan documents and applicable law govern the eligibility, vesting, and schedule of benefits, and the above description does not alter or interpret the plan documents or applicable law.

This role will help organize, file and communicate with others to make work more efficient. We are looking to improve our efficiency and our organization. Responsibilities Organizing Filing Screening calls Communicating with other employees Qualifications Office experience Good people skills Good phone skills Benefits: 401k, health, dental, vision, and life insurance plans.

Job Description This role will help organize, file and communicate with others to make work more efficient. We are looking to improve our efficiency and our organization. Responsibilities Organizing Filing Screening calls Communicating with other employees Qualifications Office experience Good people skills Good phone skills Benefits: 401k, health, dental, vision, and life insurance plans.

Job Description Help organize, file and communicate with others to make work more efficient. We are looking to improve our efficiency and our organization. Responsibilities Organizing Filing Screening calls Communicating with other employees Qualifications Office experience Good people skills Good phone skills Benefits: 401k, health, dental, vision, and life insurance plans.

The administrative specialist is responsible for providing administrative and clerical support. The administrative specialist role requires a high level of confidentiality and professional conduct. The position also requires tact, prompt responses to constituent calls and email, and protocol. Under the general supervision of the Vice President for Academic Affairs and with an understanding of the university, including its priorities and expectations, the administrative specialist is responsible for the synthesis of information for the Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential duties and responsibilities of this position include the following and other duties may be assigned: Act as the Office of Academic Affairs ombudsman by greeting visitors and answering phone calls. Direct visitors and callers to appropriate area or person. Screen incoming calls, and respond independently when appropriate for the Vice President for Academic Affairs, Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. Provide administrative support to the Assistant Vice President for Institutional Research and Effectiveness and the Dean of Faculty and Student Academic Support Services. Read, date stamp, and route incoming mail and locate, and attach appropriate file to correspondence to be answered. Prepare outgoing mail and correspondence, including e-mail and faxes. Maintain and file documents and records for the Office of Academic Affairs. Organize and maintain a filing system of documents and records for the Office of Academic Affairs and file correspondence and other records. Compose, handle, and make copies of correspondence or other printed materials and type routine correspondence. Schedule meetings and arrange conference calls. Order and maintain supplies and arrange for equipment maintenance. Manage the Academic Affairs email account. Manage the Academic Affairs Twitter account. Perform other duties as assigned by the Vice President for Academic Affairs, Assistant Vice President for Institutional Research and Effectiveness, and the Dean of Faculty and Student Academic Support Services. SUPERVISORY RESPONSIBILITIES Work study students as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and other MS functions. Proficiency with Google Drive and Google files. Proficiency with Adobe Sign and PDFs. Proficiency with social media, Twitter, in particular. Demonstrated ability to exercise good judgment and discretion in handling sensitive and confidential information. Excellence communication and interpersonal skills to effectively deal with diverse groups and individuals at various levels within the organization and the public. EDUCATION and/or EXPERIENCE A bachelor's degree (B.A. or B.S.) from four-year college or university required. At least 1-2 years of previous experience as an administrative assistant or similar position is required. Previous experience working in a higher education or secondary education office environment preferred. Familiarity with higher education structures, governance practices, and budgeting processes acceptable. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals. Ability to write routine reports and correspondence. Ability to speak effectively. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. SPECIAL REQUIREMENTS Employee must maintain confidentiality in all work performed. Must be flexible in work schedule. Must be willing on infrequent occasions to work evenings or weekends for special events, report preparation or proposal deadlines. Note: This position will require lifting and moving boxes, files, and other office materials; must be able to lift/move boxes and files weighing a maximum of 25 pounds. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT The work environment characteristics here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Become an integral part of the Wealth Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Wealth Management, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

ABC Title : Administrative Assistant FLSA Status: Non-Exempt Under the direction of Executive Management, the Administrative Assistant will be responsible for providing general office and administrative support to the CEO, CFO & COO. Essential Functions Including but not limited to the following: Laser focus on providing executive administrations and operational support to the CEO, CFO & COO. Learn and assist with various in-office functions and processes as needed (ex. cash-out, balancing, etc.) Maintain confidentiality Handle inquiries to the Executive team, on their behalf, without referral whenever possible Confidence and comfort working with very little direct supervision while still executing tasks in the most efficient and effective manner Coordinate meetings (including rescheduling, cancellations, etc) Draft letters, emails, and other documents as needed on behalf of the Executive team Research, collect, review and analyze information as needed Prepare spreadsheets, databases, and other documents as directed Organize and prioritize daily administrative duties Organize and manage multiple projects with and for the executive team Proactively manage the commitments of the Executive team Manage timelines and project due dates to ensure no deadlines are missed Enter and retrieve information from a computer, answer multi-line phone systems, and follow up with phone calls when necessary. Participate in charity events sponsored by ABC Title Organize, schedule, and participate in mandatory meetings and appointments Participate actively in the planning and execution of company events Ensure filing systems are maintained and current Establish and monitor procedures for record-keeping Ensure the security, integrity, and confidentiality of data Competencies Technical Capacity - computer, database, and spreadsheet proficient. Must be highly capable to learn and use a computer program quickly, efficiently, and consistently (to be trained). Initiative - Should assess own strengths and weaknesses, pursue training and development opportunities and strive to continuously build knowledge and skills Ethical Standards - treat others with respect, work with integrity and uphold organizational values. Thoroughness - great attention to detail is critical, as this is a State monitored business. Collaboration Skills - must work well with others as part of a team. Communication Proficiency, both orally and written. Professional appearance, attitude, and telephone manners are essential. Flexibility - must be able to multitask, prioritize and reprioritize when necessary. Punctuality & Attendance - must arrive promptly before the start of shift, have reliable transportation, and be in communication early if there is any problem. Prioritize - must execute responsibilities with a sense of urgency and importance and follow through Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Physical Demands This is largely a sedentary role; however, the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employees must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by their job include close vision, distance vision, and the ability to adjust focus. Position Type and Expected Hours of Work This is a full-time position. Days and hours of work are varying schedules. The office hours are Monday - Friday 9 am - 6 pm and Saturday 9 am - 2 pm. Travel No outside travel is required for this position, however, travel between ABC Title locations may be requested; mileage reimbursed. Required Education and Experience One year of prior administrative experience. Work Authorization/Security Clearance (if applicable) Fingerprints and Background check by Louisiana State Police Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

About the Role We are seeking an experienced Administrative Professional who thrives in a high-volume, fast-paced environment and is eager to contribute to a growing company. The ideal candidate will be proactive, organized, and customer-focused, with strong administrative and accounting support skills. Ideal Candidate Qualifications Minimum 5 years of experience in administration, customer service, or order processing Strong understanding of accounting principles (A/P, A/R, invoicing, etc.) Highly organized, detail-oriented, and capable of managing multiple responsibilities without oversight Takes initiative and ownership of tasks beyond assigned duties to support overall company success Possesses excellent problem-solving skills, able to resolve issues independently Demonstrates a positive, customer-first attitude-every phone call answered with a smile in their voice and a commitment to excellent service Thrives under pressure and handles multiple priorities efficiently and effectively Proficient in Microsoft Word, Excel, internet navigation, and able to quickly learn custom Windows-based enterprise software Bilingual in English and Spanish preferred (not required) Inventory management experience is a plus Key Responsibilities Duties may include, but are not limited to: Primary responsibility in Accounts Payable, Accounts Receivable, or Invoicing Performing general administrative duties Responding to customer inquiries, ensuring prompt resolution of issues Tracking workflows and holding team members accountable for task completion Answering phones, taking and processing customer orders, directing calls, and taking messages Communicating clearly with customers, coworkers, and vendors to relay information and resolve issues Organizing and maintaining customer files; matching picking tickets, delivery documents, and filing completed orders Entering and monitoring claims for returns, cancellations, and damaged items Issuing purchase orders for approved company expenses Responding to customer requests for certificates of liability insurance or proof of workers' compensation coverage Collaborating closely with the warehouse team to manage and spot-check inventory Work Hours Monday - Friday | 8:00 AM - 5:00 PM Additional hours may be required to meet deadlines and business needs. Benefits Work with a dynamic team, Holiday pay, 2 weeks VTO, 1 week STO, Retirement Match Plan after 1 year, Health, Dental, and Vision Insurance available

The Executive Administrative Assistant will provide high-level administrative support for the Office of the Dean of the School of Medicine. They will be primary backup to the Senior Aide to the Sr. VP/Dean. The Executive Administrative Assistant will administer and manage budget for supplies, events, and general office expenses. They will oversee process flow, organize and manage documents for SOM faculty recruitment searches, and maintain the database, including preparing reports for SOM faculty recruitment activity. They will oversee the day-to-day operations of the Dean's office, including but not limited to supply management, office equipment maintenance, break rooms, main conference room, etc. They will assist with organizing space resources for the Dean's office. They will provide backup to the Executive Assistant to the Executive Dean and will support to the Assistant Deans for Finance and Administration.• Ability to respond diplomatically, professionally, and courteously with individuals at all levels within the organization. * Ability to maintain confidentiality in all work performed. * Excellent skill and knowledge of the use of Outlook, in particular, Calendar functions. * Ability to use various standardized word processing and spreadsheet software such as Microsoft Word, Excel, etc. * Ability to work independently in the accomplishment of assigned tasks. * Ability to organize and prioritize work effectively; and the ability to meet established deadlines. * Excellent oral and written communication skills * High School Diploma or equivalent * Three years of executive-level administrative experience * Bachelor's Degree * Experience working with senior-level leaders or executives * 10 or more years of experience in a university or higher education environment * Project management experience

Help organize, file and communicate with others to make work more efficient. We are looking to improve our efficiency and our organization. Responsibilities Organizing Filing Screening calls Communicating with other employees Qualifications Office experience Good people skills Good phone skills Benefits: 401k, health, dental, vision, and life insurance plans.

The Administrative Specialist supports the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness. The Administrative Specialist plays a critical role and linkage between the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness and vice president for academic affairs, deans, chairs, coordinators, faculty and administrative offices regarding a multitude of activities and programs that support the university college's mission in particular and the university's mission in general. The role is responsible for synthesis of information for the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness and multiple audiences. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and other duties may be assigned: Manage the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness calendar and independently schedules appointments; Screen incoming calls and correspondence and responds independently when possible; Prepare memoranda outlining and explaining administrative responsibilities to supervisory workers in the college and monitors compliance. This includes projects, deadlines and other follow-up matters as assigned; Manage the College of Arts and Sciences and School of Health and Wellness budget by ensuring funds are available for use and preparing necessary budget transfers when necessary; Arrange programs, events, or conferences by arranging for facilities and catering needs, issuing information and invitations, coordinating speakers, and controlling event budget; Arrange complex and detailed travel plans and itineraries, compiles documents for travel-related meetings; Prepare meeting agenda, minutes, correspondence, reports, and other documents; Manage executive correspondence and email to College of Arts and Sciences and School of Health and Wellness stakeholders and other constituencies; Create power point and other presentation materials; Manage agendas and meeting minutes related to staff meetings, advisory committee meetings, etc.; Partner with the Office of Human Resources on hiring procedures for vacant positions in within university college; Handle miscellaneous, confidential high-level projects on behalf of the dean from inception to completion; Use Microsoft Office, Google Drive and other technology; Work some nights and weekends. Perform other duties as assigned by the Dean of the College of Arts and Sciences and the Chair of the School of Health and Wellness. SUPERVISORY RESPONSIBILITIES Work-study students, if assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree (B.A. or B.S.) from four-year college or university required; Previous experience as an administrative assistant or similar position preferred. Familiarity with higher education structures, governance practices, and budgeting processes preferred. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. SPECIAL REQUIREMENTS Employee must maintain confidentiality in all work performed. Must be flexible in work schedule. Must be willing to work evenings or weekends for special events, report preparation or proposal deadlines. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. DECISION-MAKING Must be able to make decisions based on an understanding of and commitment to institutional mission and priorities. RESEARCH SKILLS Strong research skills and ability to apply collect information to the development and revision of policies and practices. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.