Executive assistant jobs in Newark, CA

Exciting Executive Assistant opportunity with an established firm. Contract Duration: 6+ Months This is fully onsite in either San Francisco or Oakland offices Job Title: Executive Assistant I Job Description: The Executive Assistant will be responsible for providing high-level administrative support for a Vice President. The role will perform advanced, diversified and confidential duties that may be administrative or project-based in nature. Work requires broad and comprehensive experience and skills, and a thorough knowledge of organization policies and practices. Required Skills & Experience Skills/Experience: Minimum Qualifications • Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions. • Strong organizational, problem-solving, and analytical skills. • Ability to maintain confidentiality in a variety of matters. • Time management with an ability to prioritize tasks; able to multi-task and to manage priorities and workflow. • Ability to accurately prepare and maintain records, files, and reports. • 1+ years of experience w/High School Knowledge, Skills, Abilities • Excellent written and verbal communication skills. • Proficient in Microsoft Office applications. What you will be doing: • Provides day-to-day administrative support for items such as calendar maintenance, meeting scheduling, travel, etc.. • Prepares or coordinates the preparation of correspondence, forms, reports, presentation materials and other written communications. • Maintains agendas and tracks completion of agenda items. • Opens, reads, sorts, and analyzes incoming emails, memos, and submissions and distributes them to the appropriate party. • Provides a bridge for smooth communication between internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. • Tracks and coordinates with staff to ensure completion of all action items for the Executive. • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. • Works closely and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately. • Prioritizes and manages multiple projects simultaneously, and addresses issues in a timely manner. • Provides support to team and leaders • Assists with daily activities and special projects • Shares status updates to leaders by implementing, gathering, and reporting on team and project based metrics • This list is not all-inclusive and you are expected to perform other duties as requested or assigned.

Executive Assistant to CEO 📍 Berkeley, CA About the Opportunity A high-growth real estate investment and development platform is seeking a senior-level Executive Assistant to support the CEO across business, investor, and personal workflows. This is a strategic, high-impact EA role-acting as the CEO's right hand to drive communication, protect time, and ensure execution across a fast-moving environment. What You'll Do Executive Support • Manage and optimize a complex, fast-changing CEO calendar • Prioritize the week across acquisitions, capital markets, portfolio, and operations • Draft emails, summaries, and communication on behalf of the CEO • Coordinate with internal teams, investors, lenders, brokers, and advisors Investor + Internal Coordination • Prepare materials for investor and internal meetings • Organize calls, agendas, notes, and follow-ups • Support capital markets tasks, including decks, docs, and coordination Travel, Events & Logistics • Plan travel, conferences, dinners, property tours, and events • Ensure logistics are proactive, accurate, and seamless Execution & Workflow Management • Track tasks, deadlines, and follow-ups-owning the “close the loop” function • Protect the CEO's time and filter inbound requests • Manage documents, files, and systems across GSuite • Handle personal logistics that influence business scheduling and output Tech & Tools • Use AI tools to draft, summarize, and streamline workflows • Leverage GSuite and project management tools to keep operations running smoothly Who Thrives in This Role Experience • 5-12+ years supporting a CEO, founder, or investment executive • Experience in real estate, private equity, VC, family office, or high-growth environments • Strength supporting executives with heavily external-facing responsibilities Skills & Traits • Elite calendar + communication management • Polished writer with strong professional presence • Discrete, reliable, and strong judgment • Anticipatory, proactive, and calm under pressure • Tech-forward and highly organized • Low-ego, high-output operator Bonus Experience (Nice to Have) • Capital calls • Deal calendars • Investor reporting • Deck preparation

The Senior Administrative Assistant provides high-level administrative support to the President, two Senior Vice Presidents, the Director of HR, Safety & Training, and assists with general office administration across multiple branch locations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced commercial landscape environment. Structure Full-time, non-exempt. Reports to President. Key Responsibilities: Provide direct administrative support to company executives, including calendar management, meeting coordination, travel arrangements, and correspondence. Prepare and format documents, reports, spreadsheets, and presentations as needed. Coordinate internal and external meetings, including scheduling, agendas, and follow-up communications. Assist with document management and filing systems, both physical and electronic. Support the HR department with administrative tasks such as onboarding, training coordination, and maintaining employee records. Manage incoming calls, emails, and mail; route inquiries and requests to appropriate personnel. Order and maintain office supplies and equipment for multiple branch locations. Assist with special projects and company events as directed by executive leadership. Maintain confidentiality and handle sensitive information with discretion. Qualifications: Proven experience in an administrative or executive assistant role, preferably in construction, landscape, or a related industry. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office technology. Strong organizational and time management skills with the ability to prioritize tasks. High level of professionalism, discretion, and customer service. Ability to work independently and collaboratively with multiple departments. Minimum of 3 years' experience of administrative or office experience, and data entry. Typing and 10-key skills at productive speed or above. Strong attention to detail and accuracy in data entry and record-keeping. Must have a good understanding of modern business practices and procedures, elements of correct English usage, grammar, spelling, vocabulary, punctuation, and basic mathematics. Effective oral and written communication skills in English required. Proficiency in QuickBooks software application and Microsoft Excel, Word, and Outlook is preferred. Excellent time management and organizational skills. Ability to be prompt, accurate, confidential, and cordial in assisting with questions. Ability to work independently and manage multiple tasks within deadlines. Ability to be flexible and adapt to changes in an organized manner. Ability to maintain professional demeanor in a setting with interruptions (phone and people). Comfortable working in a fast-paced environment and managing multiple tasks.

Job Title: Administrative Associate 3 Work Schedule: On-site Rate: $42/hour, Based on experience. Responsibilities: Description:Provide administrative support. Will support the needs of the Department of Neurology including calendaring, meeting scheduling, booking travel, and processing reimbursements. How many years of experience are required? 3 years of office experience minimum preferably long term Top 3 requirements to hire? Demonstrated ability to provide support for calendaring and scheduling meetings, taking care of financial transactions, and booking travel. Oracle Financials experience desired. About Maxonic: Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients. Interested in Applying? Please apply with your most current resume. Feel free to contact Jaspreet Singh (********************** / ************* for more details.

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

Administrative Assistant to Property Manager Smith Commercial Management, Inc. is a boutique Commercial Property Management company located in the South Bay, managing a portfolio of properties throughout the State of California. Established in 2007, we owe our success to our service-minded attitude and long-standing client relationships. The Administrative Assistant provides vital support to the Team. The ideal candidate will be an independent problem-solver who has excellent communication skills, impeccable attention to detail, a positive attitude and willingness to learn and collaborate with Team members. This role provides direct support to three (3) of our in-house Property Managers and one (1) remote Property Manager. This person should have experience working in a busy professional office environment where the Team is deeply engaged in their work. The ability to multitask, take initiative to start a project on their own, prioritize tasks, take direction from multiple Team members, and exhibit accurate work product is essential for the position. Responsibilities include, but are not limited to: Perform general administrative tasks, coordinating meetings and light domestic travel. Accurately input new tenant leases, amendments, and other lease documents into Voyager (Yardi) Review AR reports and post charges as assigned Assist Property Managers with maintenance and repair proposals Prepare effective emails and letters to vendors and tenants Provide additional daily support to Property Managers as needed Other administrative and light accounting duties as assigned Required skills and qualifications Proficiency with Microsoft Office Suite, and aptitude for learning new software and systems Experience with Yardi Systems, Slack, Zoom, and Asana Familiarity with data entry Ability to maintain confidentiality of company information Excellent written and verbal communication skills Strong time-management and multitasking abilities Attention to detail and a self-starter Ability to move, carry, or lift objects of varying sizes, weighing up to 25 lbs Workplace & Compensation Office hours 8:30am - 5pm Works in a large cubicle workstation On-site position (office is located in Morgan Hill) Full benefit package (including 401K and matching) Regularly scheduled Employee Appreciation events Based on experience -$28-$33/hour plus benefits

About DL Investment Holdings US, LLC Headquartered in Palo Alto, DL Investment Holdings US, LLC is a diversified investment platform and a wholly-owned subsidiary of DL Holdings Group. We leverage our parent company's robust APAC financial network to bridge capital and opportunities in the US market. Our operations are defined by three core strategic pillars: Real Estate Investment & Management: A full-lifecycle approach to developing and managing ultra-luxury residential communities and investment-grade assets. Family Office Services: Providing bespoke global asset allocation, comprehensive wealth management, and legacy planning for high-net-worth clients. Global Investment: Facilitating cross-border capital deployment and strategic financial advisory. We are dedicated to connecting global vision with local expertise to drive long-term value. Position Overview DL Investments is looking for a motivated and adaptable Assistant to join our team. This entry-level, on-site position is designed for a driven, and energetic individual who is ready to take on diverse challenges in a fast-paced environment. The ideal candidate will be a quick learner, a team player, and willing to contribute across various functions-from administrative support to project coordination and basic financial tasks. We welcome applicants from all academic backgrounds-we value curiosity, hustle, and a can-do attitude. Key Responsibilities Provide administrative and operational support across departments as needed Assist with data entry, document preparation, and file management Support finance and accounting teams with basic tasks such as invoice processing, expense reporting, and record keeping Help coordinate meetings, events, and project-related activities Assist with customer and vendor communications as required Qualifications Bachelor's degree or above (any discipline) 0-2 years of professional experience; internships or campus leadership roles are a plus Strong work ethic, resilience, and willingness to learn Excellent verbal and written communication skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Ability to manage multiple priorities and adapt to changing needs Personal Attributes Highly motivated and proactive Team-oriented with a collaborative spirit Comfortable with ambiguity and eager to tackle new challenges Positive attitude and strong interpersonal skills Reliable and committed to high-quality work Language Skills English (required) Chinese (preferred) DL Investments is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. DL Investments is committed to providing equal employment opportunities to all applicants, including individuals with disabilities. In accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act (FEHA), we provide reasonable accommodations to qualified applicants and employees with disabilities to ensure equal access to the application, interview, and hiring process. If you require a reasonable accommodation to complete your application or to participate in the interview process, please contact us and let us know the nature of your request. Requests for accommodation will be considered on a case-by-case basis in accordance with applicable laws. In accordance with the California Privacy Rights Act (CPRA), DL Investments provides this notice to inform you that, at or before the point of collection, we may collect the following categories of personal information from job applicants: identifiers (such as your name and contact information), professional or employment-related information (such as your resume, work history, and education), and any other information you choose to provide as part of your application. This information is collected solely for recruitment, evaluating your qualifications, and managing the hiring process. We do not sell or share your personal information with third parties for commercial purposes.

We're Hiring! - Administrative Assistant We are a busy steel subcontracting company looking for a reliable and organized Administrative Assistant to join our team. This is a full-time, Monday-Friday position working with a supportive, friendly group of professionals. Responsibilities include: General administrative support Organizing documents and schedules Assisting team members as needed If you're interested, please contact Eric Stockwell: 📞 ************** 📧 ***************** We look forward to hearing from you!

RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE TYPE: SecretTRAVEL: NoDescriptionAt Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman Mission Systems (NGMS) is seeking an Administrative Assistant 5 to support the Vice President of Program Management and their staff for Marine Systems Business Unit (BU). This position will also provide additional support to the broader BU and work cross-functionally with other site and corporate admins as needed. This is an exciting, dynamic environment at the cutting edge of business in the high technology defense industry. The individual in this role will get to work in a challenging, internal and customer-facing role that also has a lot of delegated authority/responsibility while working directly for a business Vice President and their team. This is an onsite position. What You'll Get to Do: The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a high daily workload supporting multiple managers, employees, and priorities as required. This person will also be seen as a lead to all other admins for the site to organize site related events and other activities as needed. Keys to success include: Working well under pressure. Ability to solve problems independently. Completing requirements in a fast-paced, multifaceted team environment. Roles and responsibilities of Administrative Assistant 5 will include (but not be limited to) the following: Provide comprehensive administrative support to the VP and the Program Management Office, including support for associated programs. Manage the VP's calendar by prioritizing and scheduling meetings, handling quick-turn requests, monitoring upcoming needs, and resolving conflicts. Coordinate domestic and international business travel arrangements, manage documentation requirements, and process expense reports in a timely manner. Follow up on actions on behalf of the VP and execute additional tasks as directed. Handle confidential business matters while maintaining an effective and organized administrative system. Coordinate meetings and events-including internal staff meetings and engagements with customers and VIPs-by arranging venue logistics, conference room reservations, setup, catering, and tracking action items. Manage visitor protocols by arranging badging and greeting visitors, including customers and contractors. Address information requests and communications by answering telephones, screening calls, and forwarding messages. Utilize Microsoft Office to prepare correspondence, generate high-quality reports, presentations, and other documents. Lead and develop the administrative team, fostering a culture of collaboration and high performance. Basic Qualifications: High School Diploma or equivalent and 8+ years as an Executive Assistant or in a similar administrative support role. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and advanced proficiency in Outlook calendar and Microsoft teams. Strong organizational and multitasking skills. Strong attention to detail and a proactive approach to problem-solving. Excellent written and verbal communication skills. Manage confidential information with discretion. Prior experience organizing logistics for meetings, conferences, and company events. US Citizenship required. Preferred Qualifications: Associate's/Bachelor's degree (a background in business administration is a plus) Demonstrated expertise with enterprise intranet solutions (e.g., SharePoint or equivalent) and familiarity with additional systems such as SAP, Concur, ITRIP, Facilities Requests, and IBUY. Advanced proficiency in compiling, analyzing, and generating reports and presentations beyond standard Microsoft Office capabilities. Proven ability to work autonomously in ambiguous, fast-paced environments, prioritizing multiple tasks and adapting to changing needs. Exceptional written and verbal communication skills, including meticulous proofreading and document review. Prior experience in a leadership capacity within an administrative or support function, contributing to operational improvements or team development. Primary Level Salary Range: $79,100.00 - $131,900.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit *********************************** U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

WHAT YOU DO AT AMD CHANGES EVERYTHING At AMD, our mission is to build great products that accelerate next-generation computing experiences-from AI and data centers, to PCs, gaming and embedded systems. Grounded in a culture of innovation and collaboration, we believe real progress comes from bold ideas, human ingenuity and a shared passion to create something extraordinary. When you join AMD, you'll discover the real differentiator is our culture. We push the limits of innovation to solve the world's most important challenges-striving for execution excellence, while being direct, humble, collaborative, and inclusive of diverse perspectives. Join us as we shape the future of AI and beyond. Together, we advance your career. THE ROLE: We are searching for an experienced Executive Assistant who is high energy and thrives in a constantly evolving business environment. In this role supporting our leadership team, you will partner with other executive assistants and interact with various levels of management, customers, and employees, while handling day to day priorities. The environment is fast paced, dynamic, and collaborative. THE PERSON: The ideal candidate will have significant experience navigating a complex diverse environment and be comfortable interacting with employees of all levels. To be successful, you will need strong organizational and multi-tasking skills, high level of confidentiality and the ability to gather information and make decisions independently. Being proactive and anticipating the needs of the executive is essential as you prioritize time, schedules, inquiries, and information. KEY RESPONSIBILITIES: * Own the executive calendar; Prioritize appointments as necessary; Coordinate major offsite meetings and executive travel * Arrange domestic and international travel schedule and reservations; Prepare expense reports and ensure submission in a timely fashion * Interface with members of the management team, customers, and other executive visitors; Redirect inquiries and problems to staff members for response and resolution as necessary * Review and answer mail and inquiries and determine if executive action is required * Exercise judgment and initiative with high degree of flexibility * Set up and maintain propriety files and record retention schedules * Obtain, assemble and analyze information and data from a wide variety of sources in order to prepare reports, agendas and correspondence * Order and maintain inventory of departmental supplies; Coordinate necessary equipment or facilities repairs or changes * Support the department's financial processes, including budgets, contracts, purchase orders, payments, vendor relations, etc. PREFERRED EXPERIENCE: * Direct work experience supporting executive-level leaders and executives of our customers. * Experience of administrative support at a senior level * Strong organizational and communication skills; ability to work independently as well as part of a team * Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP * Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action * Strong multi-tasking skills * Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness ACADEMIC CREDENTIALS: * Bachelor's Degree or equivalent level of experience This role is not eligible for visa sponsorship. Benefits offered are described: AMD benefits at a glance. AMD does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. AMD and its subsidiaries are equal opportunity, inclusive employers and will consider all applicants without regard to age, ancestry, color, marital status, medical condition, mental or physical disability, national origin, race, religion, political and/or third-party affiliation, sex, pregnancy, sexual orientation, gender identity, military or veteran status, or any other characteristic protected by law. We encourage applications from all qualified candidates and will accommodate applicants' needs under the respective laws throughout all stages of the recruitment and selection process.

WHO WE ARE Manychat is a leading Chat Marketing platform. We help businesses engage with their customers on Instagram, Facebook Messenger, WhatsApp, and Telegram. Trusted by over 1 million brands in 170+ countries, we're an official Meta Business Partner, backed by top investors including Bessemer Venture Partners. With 350+ teammates across international offices in Barcelona, Austin, Amsterdam, São Paulo, and Yerevan - Manychat helps businesses across the globe improve their ROI and grow faster. WHO WE'RE LOOKING FOR We're looking for a high-potential Personal Assistant to support the CEO of Manychat in Palo Alto, CA. This is a unique opportunity for a smart, resourceful, and proactive graduate or early-career professional who's excited to learn directly from a founder while taking real ownership of execution across personal and professional priorities. You'll work side-by-side with the CEO, helping him stay focused on high-impact decisions by managing all operational, personal, and logistical details with precision and care. From scheduling and research to coordinating household projects and handling day-to-day tasks, you'll be the person who makes things happen. You're naturally organized, adaptable, and quick to learn. You take pride in handling details others overlook, and you thrive in an environment where initiative and reliability are key. Fluency in Russian is essential, as you'll coordinate both business and family-related matters. The role is based locally in Palo Alto (within 15-20 minutes) and combines remote coordination with regular in-person interactions. WHAT YOU'LL DO Protect the CEO's focus - taking ownership of logistics, errands, and coordination so his attention stays on strategic priorities. Manage scheduling and communications, ensuring seamless organization across professional and personal calendars. Coordinate projects and vendors - from contractors and household services to travel logistics and event planning. Handle daily operations such as booking appointments, arranging meetings, managing deliveries, or researching services. Oversee household and family logistics, including scheduling childcare support, home maintenance, and errands. Plan and support events, from dinners and gatherings to small networking or social occasions. Keep everything documented - maintaining clarity across tasks, contacts, and ongoing workflows for smooth continuity. Continuously look for leverage: propose improvements, automations, or new ways to save time and streamline operations. WHAT YOU'LL BRING Strong organizational and prioritization skills, with a natural ability to bring order to complexity. Fluent communication in Russian and English, both written and verbal. A proactive, self-starting mindset: you don't wait for instructions - you anticipate needs and act quickly. Resourcefulness: you can figure things out, whether it's troubleshooting a system, booking the right vendor, or managing an unexpected issue. High attention to detail and pride in delivering quality work. Tech-savvy: comfortable with Google Workspace, Apple products, and digital productivity tools (Notion, task managers, etc.). Discretion and reliability: able to handle sensitive information with confidentiality and professionalism. Adaptability and humility: equally comfortable managing errands, coordinating with executives, or solving hands-on problems. Curiosity and growth mindset: eager to learn how a fast-scaling tech company operates and how to create more leverage every day. Local presence: based within 15-20 minutes of Palo Alto, available for in-person coordination several times a week. Nice to have: Experience managing projects, logistics, or events - whether through internships, part-time roles, student organizations, or side projects. WHAT WE OFFER We care deeply about your growth, well-being, and comfort: Competitive compensation based on experience and impact. Direct mentorship and exposure to executive operations at a global tech company. A high-trust, high-autonomy environment where initiative is valued. A rare opportunity to learn directly from the CEO while contributing to meaningful outcomes daily. A dynamic, fast-moving role with real responsibility and room to grow. Manychat is an Equal Opportunity Employer. We're committed to building a diverse and inclusive team. We do not discriminate against qualified employees or applicants because of race, color, religion, gender identity, sex, sexual preference, sexual identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, military status, or any other characteristic protected by local law or ordinance. This commitment is also reflected through our candidate experience. If you have individual needs that may require an accommodation during the interview process, please indicate this in your application. We will do our best to provide assistance throughout your interview process to ensure you're set up for success. With my application, I accept the Manychat Privacy Policy.

Job Details Fairfield, CA Full Time 4 Year Degree $100000.00 - $110000.00 Salary/year Road Warrior Admin - ClericalDescription The Senior Executive Assistant provides comprehensive administrative and operational support to the CEO. This critical role ensures the smooth functioning of the executive office, prioritizes complex tasks, drives initiatives, and advocates for executive interests both within the organization and with external partners. This high-level position requires significant leadership skills, the ability to make independent decisions, and the capacity to guide administrative personnel. The Senior Executive Assistant engages with board members, legal and financial representatives, and other key stakeholders as directed, serving as a principal representative of the Chief Executive's Office. Key responsibilities include overseeing budgets, making important decisions, managing executive communications, events, and governance duties. Duties/Responsibilities: Provides high-level calendar management, prioritizing executive time and proactively resolving scheduling conflicts with minimal oversight. Manages complex travel coordination (domestic and international), including detailed itineraries and logistical arrangements. Represents executive leadership in interactions with board members, legal counsel, funding partners, and senior external stakeholders. Prepares, reviews, and edits confidential correspondence, presentations, board materials, and high-level reports. Plans and executes board meetings, executive retreats, and other governance-related functions, including agenda preparation, logistics, minutes, and follow-up actions. Leads or co-leads the planning of large-scale events such as conferences, donor functions, and executive-hosted community engagements. Exercises discretion in managing budgets for executive office operations and authorizes routine expenditures within delegated authority. Independently manages key projects and initiatives aligned with executive priorities, ensuring deadlines and quality expectations are met. Screens and prioritizes incoming communication; responds or escalates as appropriate, ensuring clarity and alignment with leadership expectations. May supervise or guide administrative team members; participates in hiring, onboarding, workflow management, and internal process training to support effective team operations. Maintains operational systems for document control, supplies, vendor relationships, and expense reconciliation for the CEO's office. Demonstrates organizational awareness to anticipate needs, ensure alignment with strategic goals, and improve operational effectiveness. Performs other duties as assigned in support of the CEO and executive leadership team. Qualifications Required Skills/Abilities: Exceptional interpersonal skills, with the ability to communicate effectively with senior leadership, board members, and high-level external partners. Proven leadership experience in managing administrative functions and mentoring support staff. High level of professionalism, discretion, and integrity in managing confidential and sensitive information. Advanced proficiency in Microsoft Office Suite, Zoom, and collaborative document platforms. Strong writing, editing, and analytical skills. Ability to independently manage multiple priorities under tight deadlines with sound judgment and accountability. Event planning experience, particularly involving executive-level or public-facing events. Familiarity with nonprofit governance, real estate, or mission-driven, multi-entity organizations is a plus. Education and Experience: A bachelor's degree in business administration, communications, public administration, or a related field is required. Minimum of 4-7 years of experience directly supporting a CEO / President. Prior experience in a leadership or supervisory administrative role is required. Experience with nonprofit boards or stakeholder governance is strongly preferred.

Executive and Personal AssistantAbout Us At Dyneti, we believe digital payments should be seamless and secure. That's why we built DyScan, a software library that allows digital merchants to prevent fraud and improve conversion by taking a photo of a credit card. Dyneti was founded by a fraud prevention expert from Uber, and has raised funding from an exceptional lineup of investors, including Y Combinator. We've processed hundreds of millions of credit card scans around the world, and our customers include Fortune 100 companies and some of the fastest growing tech unicorns. Job Overview We are seeking a proactive and highly organized Executive and Personal Assistant to support our CEO. If you thrive in a fast-paced startup environment and are passionate about enabling leaders to execute at their best, we'd love to hear from you. Responsibilities Manage calendars, schedule meetings, and coordinate travel arrangements for the CEO Plan and coordinate events Manage personal appointments, household vendors, and light errands Support family logistics Handle confidential information with discretion Support special projects as needed Qualifications Bachelor's degree or equivalent experience Outstanding organizational and multitasking skills Excellent verbal and written communication Ability to work independently and adapt quickly to changing priorities What We Offer High-impact role with visibility into company operations and strategy Opportunity to work closely with a dynamic, innovative founding team Supportive, collaborative work culture In the News Best of Y Combinator - TechCrunch 50 San Francisco Startups to Watch - Built In SF WWL Young Guns - SF Business Times Dyneti is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

The Office of the President is seeking an experienced Executive Assistant (EA) with exceptional calendaring, communication, and project management skills. Reporting to the Chief of Staff, the EA will thrive in a dynamic environment, adapt seamlessly to evolving priorities, and independently manage projects while exercising sound judgment on complex matters. The EA will professionally interact and coordinate meetings and correspondence with individuals and entities internal and external to the university, including academic officers and faculty, senior level officers and staff, donors, and government officials. The EA will handle sensitive content with discretion, ensuring timely, accurate execution in line with university policies. The EA will collaborate closely with senior leaders and cross-functional teams across the university, building strong relationships, aligning stakeholders, and fostering a culture of teamwork to advance the Office of the President's priorities. The EA will support both the Chief of Staff and Vice President for University Affairs & Secretary to the Board of Trustees within the Office of the President. This role requires advanced executive-level administrative experience and the ability to manage complex tasks and stakeholder relationships. The EA will make decisions that influence relationships within the University and with external partners, quickly learn and grasp priorities, and execute them with informed judgement. The EA embraces continuous learning, mastering systems, policies, and institutional practices, and applying insights to improve processes and outcomes. Success in this position depends on planning several steps ahead, anticipating implications and logistics, and maintaining strong organizational skills to support multiple initiatives and competing deadlines. Responsibilities include: * Coordinate executive administrative activities of the Office of the President, including management of complex calendars, travel arrangements and associated logistics. Independently commit senior leader's time to those requesting access based on an in-depth understanding of the priorities, needs and context of the university framework. * Oversee and/or manage multiple projects; anticipate and track critical dates, events and organizational issues for the Office of the President; follow up with appropriate parties to ensure deadlines are met. * Independently prioritize, plan, coordinate and/or oversee logistics for meetings and conferences with individuals and entities internal and external to the university, including academic officers and faculty, senior level officers and staff, donors, and government officials. * Serve as executive liaison to various internal and external constituencies, including screening correspondence and telephone calls and keeping senior leaders informed of all matters requiring attention. * Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes. * Organize and maintain the workings of the Office of the President. Take responsibility for filing systems and ensuring all pertinent information and supporting materials are retained. Direct staff to perform various tasks and assignments. * May also supervise staff. MINIMUM REQUIREMENTS Education & Experience: Bachelor's degree and seven years of relevant experience or combination of education and relevant experience. Knowledge, Skills and Abilities: * Demonstrated extensive high-level administrative experience supporting executive level individuals. * Excellent verbal and written communication skills, including editing and proofreading. * Excellent planning and organizational skills. * Demonstrated ability to handle sensitive issues and maintain confidentiality. * Demonstrated ability to cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies. * Contextual understanding of senior leader's role within the university framework. * Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact. * Ability to multi-task, adapt to changing priorities and meet deadlines. * Advanced computer skills and demonstrated experience with office software and email applications. Physical requirements*: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a phone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl * Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. Working conditions: * Work flexible work schedule including weekends. WORK STANDARDS: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************* The expected pay range for this position is $112,312 to $142,168 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: * Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. * A caring culture. We provide superb retirement plans, generous time-off, and family care resources. * A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. * Discovery and fun. Stroll through historic sculptures, trails, and museums. * Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information * Schedule: Full-time * Job Code: 4161 * Employee Status: Regular * Grade: I * Requisition ID: 107480 * Work Arrangement : On Site

The Executive Assistant will provide comprehensive administrative support across multiple areas, ensuring efficient operations and seamless communication within the organization. This role will manage various day-to-day responsibilities including coordinating incoming calls, emails, and correspondence, supporting the Senior and Executive Pastors with calendar management, travel, and expense reporting, and handling the organization of meetings and events. Additionally, the position will contribute to the church's ministry and staff operations by assisting with sermon preparation, supporting the Men's Ministry activities, supporting the Elder team, and collaborating with HR on staff events. Key Responsibilities: Manage incoming calls, emails, and correspondence efficiently. Support executives with calendar management, travel arrangements, and expense reporting. Reserve and prepare Executive Conference Room and other meeting spaces and arrange for meals or refreshments as needed. Attend weekly Executive Team meetings, keeping the notes current (and archives), making them accessible to others for additions to ministry updates. Process mail and place supply orders. Contribute to the organization and execution of various church-wide activities and initiatives, fostering a positive culture. Produce, print, and post weekly sermon notes. Produce and prep sermon slides. Prepare for Better Man sessions by reserving space, lining up tech support, developing a promotional plan, communicating with attendees from previous years, set up online registration, and order supplies. Produce, print, and post weekly Better Man outlines; prep slides and upload for use by tech support. Upload links to each week's Better Man video recording and outline on the Men's Ministry or other landing page. Coordinate monthly Elders dinner meeting, produce and distribute meeting calendar with Zoom link, maintain confidential Elder notes file. Circulate annual Conflict of Interest forms and other compliance materials via e-signature for Finance department and auditors. Publish Elder candidate announcements and monitor follow-up prior to official addition to the board. Manage Staff Prayer Leader Calendar. Distribute/post staff Communication as needed (email and Workplace Chat). Partner with HR in arranging Staff Lunch / Meeting / Retreat. Coordinate celebration of Staff Workiversaries. The above summary represents the major tasks and duties. This is not intended to be an exhaustive list of all responsibilities. Therefore, the employee may perform other related tasks as needed to support the Venture ministry team as a whole. Qualifications - Education, Skills, Experience: Minimum of 5 years' experience as Executive Administrator. Ability to multitask and prioritize effectively in a fast-paced, dynamic environment. Outstanding interpersonal, written and verbal communication skills; ability to draft clear and professional correspondence. Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and/or Microsoft Office Suite. Ability to maintain confidentiality and handle sensitive information with discretion. Exceptional organizational and time-management skills with strong attention to detail. Additional Expectations: Has accepted Jesus Christ as personal Lord and Savior. Articulate and model a Christ-centered life consistent with Scripture; a growing and visible personal relationship with Jesus Christ. Actively engaged in the life of the church and ministry outside the daily time at work. Fully support the mission, vision, doctrinal statements, strategy, and leadership of Venture Christian Church. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to see, talk, and hear. The employee frequently is required to stand, walk, and reach with hands and arms. The ability to lift 25 lbs., open filing cabinets and bend, stand, or climb on step ladders as necessary. Work Schedule: Monday - Friday, generally 8:30 am - 5:30 pm. Schedule flexibility to meet position and program requirements. Schedule may change based on ministry and organizational needs.

Alameda Health System offers outstanding benefits that include: * 100% employer health plan for employees and their eligible dependents * Unique benefit offerings that are partially or 100% employer paid * Rich and varied retirement plans and the ability to participate in multiple plans. * Generous paid time off plans Role Overview: Alameda Health System is hiring! Under general direction of the assigned C-Suite Executive, the Executive Assistant-Project Coordinator provides administrative, operational and organizational services as well prepares and implements a variety of studies and inquiries, maintains calendars, coordination of facility projects and coordinates and scheduling of meetings throughout Alameda Health System. May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations. May screen and coordinate interviews for job applicants and orient new leadership employees; perform varied, complex and often confidential administrative support duties for the C-suite level executives of AHS. The incumbent serves as the Project Coordinator of critical programs and projects, as assigned by senior leadership. Performs other duties as assigned. DUTIES & ESSENTIAL JOB FUNCTIONS: NOTE: Following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification. Engages in the coordination and planning of operational projects, space utilization and administrative duties. Prepares and maintains detailed spreadsheets, presentations, and personnel requests. Coordinates timekeeping issues or submissions. Initiates correspondence for signature of the appropriate executive, receives incoming correspondence and attaches appropriate supporting documentation and distributes to as appropriate. Maintains accurate records and files related to work performed. Coordinates develop and administer correspondence, attendance minutes, agendas, and action items for assigned departments and committees. Performs office administrative activities such as organizing and maintaining administrative files and ordering office supplies and related equipment; maintains records of purchases. Plans, oversees, reviews, and implements administrative services supporting the executive's activities and functions. Schedules appointments and arranges conferences for the executive and other relevant staff; coordinates travel arrangements and preparing reimbursement requests. Create and update the website of assigned departments in collaboration with the public affairs department Instrumental in Coordinating the onboarding of leadership working in collaboration with recruitment and human resources. Maintains all communications vital to Nursing Leadership throughout the health system. Plans and conducts administrative or operational studies; determines information gathering processes; obtains required information for analysis; evaluates alternatives and makes recommendations; prepares reports and makes presentations. Plans, oversees, reviews, and personally performs a variety of administrative services in support of activities and functions. Prepares and compiles reports from various information systems and databases regarding complex, sensitive and confidential information to implement change for administrative concerns, policies, procedures, functions and operations. Represents and acts as liaison with other departments, representatives of other public and private organizations, program participants and the public; serves on a variety of committees and task forces as needed. Coordinates and administers personal service or consultant contracts; ensures that contract provisions are met and that appropriate approvals are received. Performs revenue and expenditure projections for department's budget; compiles figures, prepares justifications, and coordinates the budget development process; reviews expenditure reports, prepares internal reports and maintains inventory records. Assists the C-suite level executive staff member in managing departmental and associated budgets, including preparing and maintaining detailed spreadsheets, monitoring encumbrances, payments, and journal entries; analyzes budget requests and provides recommendations to the executive staff member. MINIMUM QUALIFICATIONS: Required Education: High School diploma or equivalent. Preferred Education: Master's Degree. Required Licenses/Certifications: Certification as a Project Management Professional PMP. Required Licenses/Certifications: Lean Six Sigma Certification: Green Belt. Required License/Certification: Education: Microsoft Office certification required within 12 months of hire, Expert Level. Required Experience: Six Five years office administrative experience; three years as an Executive Assistant II.

Distyl AI develops production-grade AI systems to power core operational workflows for Fortune 500 companies. Powered by a strategic partnership with OpenAI, in-house software accelerators, and deep enterprise AI expertise, we deliver working AI systems with rapid time to value - within a quarter. Our products have helped Fortune 500 customers across diverse industries, from insurance and CPG to non-profits. As part of our team, you will help companies identify, build, and realize value from their GenAI investments, often for the first time. We are customer-centric, working backward from the customer's problem and holding ourselves accountable for creating both financial impact and improving the lives of end-users. Distyl is led by proven leaders from top companies like Palantir and Apple and is backed by Lightspeed, Khosla, Coatue, Dell Technologies Capital, Nat Friedman (Former CEO of GitHub), Brad Gerstner (Founder and CEO of Altimeter), and board members of over a dozen Fortune 500 companies. What We Are Looking For: Distyl is looking for a highly skilled Executive & Personal Assistant to support our CEO. This role blends business and personal support, requiring exceptional discretion, organizational excellence, and the ability to anticipate needs in a fast-paced, high-growth environment. You'll be managing time, priorities, and logistics to maximize impact. Key Responsibilities Executive Support Manage the CEO's complex calendar, including scheduling internal and external meetings, appointments, and travel; anticipate needs, resolve conflicts, and prioritize with precision Coordinate domestic and international travel, including flights, accommodations, itineraries, visas, reservations, and related expense reporting Serve as the primary point of contact for internal and external stakeholders, overseeing correspondence, drafting professional communications, and triaging requests to maximize the CEO's time Operational & Administrative Support Streamline administrative workflows, systems, and documentation for the CEO's office Act as a central point of coordination between the CEO and internal/external stakeholders Proactively identify ways to remove friction from the CEO's day-to-day operations and enable focus on top priorities Personal Support Manage personal tasks, such as scheduling, reservations, travel, and errands Plan and coordinate personal events, dinners, and gatherings Arrange personal travel for the CEO and family as needed Liaise with household vendors to ensure smooth day-to-day operations Qualifications: 5+ years of experience as an Executive or Personal Assistant supporting a CEO or other C-level executive Proven ability to handle highly sensitive and confidential information with discretion Proactive and resourceful mindset with the ability to anticipate needs and work independently Exceptional organizational and time-management skills, with strong attention to detail Excellent written and verbal communication skills, with sound judgment and professional presence Tech-savvy (G Suite, calendar and scheduling tools, expense systems, project management tools) Calm under pressure and solutions-oriented, with the ability to adapt to shifting priorities and schedules What We Offer: Competitive salary and benefits package, including equity options and healthcare. The opportunity to work at a mission-driven AI startup that is transforming how Fortune 500 companies operate. A fast-paced, dynamic work environment where your contributions will directly impact the company's success. A collaborative culture that values professional growth and encourages taking on new responsibilities. Exposure to cutting-edge AI technologies and the opportunity to support a world-class team. If you are a proactive, detail-oriented professional who excels in supporting high-powered teams, we encourage you to apply and join our mission of enabling the future of AI-powered enterprises. Note: This role will be based in our San Francisco office. You will be required to be in office 5 days per week.

East Bay Job Type Temporary Close Date Until filled Salary $18.52-$30.68 Hourly Additional Questionnaires None About Danville The Danville Community The Town of Danville is a quaint community that prides itself on its small-town character, recreational activities, foodie culture, family-friendly environment, and vibrant arts scene. Founded in 1858, Danville lies in the heart of the San Ramon Valley within Contra Costa County. It is located approximately 30 miles east of San Francisco and three miles south of Walnut Creek. Since its incorporation in 1982, the Town has focused on preserving its small-town character. Historic Old Town Danville lies at the center of the community and offers boutique shopping, services and abundant dining. It features a combination of well-preserved historic buildings, commercial offices, mixed-uses such as the Danville Hotel Town Center, as well as community buildings maintained by the Town such as the Veterans Memorial Building and Senior Center, Danville Library, Town Meeting Hall, and the Village Theatre and Art Gallery. It is a source of pride for the community and is host to many holiday and special events, attracting visitors from throughout the Bay Area. Danville's 44,000 residents enjoy its wonderful location, climate and environment. The preservation of open space, major ridgelines and scenic hillsides are a high priority for the 18.8 square mile community. Natural creeks, hiking and biking trails and open space encircle the Town. Mt. Diablo, at 3,849 ft. elevation, rises to the east and the Las Trampas Regional Wilderness, elevation 2,049, creates the Town's western boundary. Danville is home to the National Park Service-operated Tao House, the former home of America's only Nobel Prize-winning playwright, Eugene O'Neill. Danville's location in close proximity to technology, employment centers and higher education, coupled with a high level of public safety and excellent schools continue to make it a sought after community within the dynamic Tri-Valley. Danville is served by the San Ramon Valley Unified School District, one of the top-ranked public school districts in California. The Town operates five community parks, two neighborhood parks, four mini parks, five school parks and numerous trails totaling 200 acres. Almost 3,800 acres (33%) of the Town's land is in open space or agricultural areas. Danville Town Government Danville is a general-law city operating under the Council-Manager form of government. A five-member Town Council is elected at large to four-year terms. The Council annually selects a Mayor and Vice Mayor from its members. Town employees value the stability and tenure of its appointed leadership and executive team. Town Manager Joe Calabrigo is the longest serving city manager in the East Bay, serving as Danville's Town Manager since 1993. The Town's areas of service delivery include: * General Government (Town Manager, City Attorney, City Clerk, Community Outreach, Emergency Preparedness, Economic Development) * Police Services * Administrative Services (Finance, Information Technology, Human Resources, Risk Management), * Development Services (Planning, Building, Code Enforcement, Engineering, Transportation, Clean Water) * Maintenance Services (Buildings, Parks, Roadsides, Streets, Street Lights, Traffic Signals), and * Recreation, Arts and Community Services (Sports & Facilities, Cultural Arts, Facilities Management, Youth, Teens, Seniors, Adults, Library, Community Events). The Town contracts sworn police staffing through the Contra Costa County Sheriff's Office, which operates the Danville Police Department. Library staffing and services are provided by the Contra Costa County Library. Fire protection is provided by the San Ramon Valley Fire Protection District, water services by the East Bay Municipal Utility District, and wastewater services by the Central Contra Costa Sanitary District. The Town is a member of JPAs including RecycleSmart for recycling/solid waste services, MCE Clean Energy for community choice energy services, County Connection for transit services, Municipal Pooling Authority for risk management, and TRAFFIX for student transportation services. Organizational Culture Town of Danville employees enjoy being part of a dedicated, supportive, and engaged team. Hallmarks of the Town's working environment include proactive employee engagement, robust wellness programs, a culture of appreciation, support of employee development, and a positive working relationship with the Town's elected body, the Danville Town Council. Employees are actively involved in various staff committees, including the Employee Engagement Committee, WOW! (Working on Wellness) Committee, Safety Committee, Technology Advisory Group, and other teams. Staff members maintain a strong team atmosphere through monthly department meetings with the Town Manager and quarterly all-hands team-building meetings with Town staff across all departments. The Town is especially attractive to individuals seeking some of the benefits of private sector employment, including a great work-life balance, generous vacation accrual rates, a defined contribution retirement plan (401(a) / 457(b) plans), and an annual pay-for-performance compensation model. View all openings Share Apply for Job Interested Location 500 La Gonda Way Danville, 94526 Description Program Assistant: Adults and Seniors Salary Range: $18.52 - $30.68/hour, depending on experience. DEFINITION Assists in the planning, coordination, implementation, and evaluation of programs, events, and services in a designated area of Recreation Arts and Community Services. Provides highly organized and responsible administrative and programmatic support to the Program Coordinator, including assistance with internal programs, volunteer coordination, and preparation of the quarterly activity guide, etc. Recommends and coordinates the purchase of program supplies and equipment. Helps foster and maintain positive relationships within the community to enhance program offerings and engagement. * This is a part-time, temporary, at-will, non-benefited position. * Flexible schedule of 15-20 hours per week, including some evenings and weekends; not-to-exceed 950 hours per calendar year. * This position is Primarily located at the Danville Senior Center with some responsibilities at various location around Town depending on program needs. SUPERVISION RECEIVED AND EXERCISED General supervision is received from the Program Coordinator and the Program Supervisor. May exercise supervision of part-time personnel and volunteers as assigned. ESSENTIAL JOB DUTIES Essential duties are inclusive of, but not limited to, the following: * Assist in the planning, coordination, implementation, and evaluation of innovative programs, events, and services for older adults. * Provide administrative and programmatic support to the Program Coordinator and Supervisor, including internal events, volunteer programs, and special initiatives such as Buzz Sessions. * Deliver excellent customer service by responding to inquiries, processing registrations, and assisting with facility reservations and general front desk operations at the Danville Senior Center. * Supervise and motivate part-time staff, volunteers, and program participants to ensure a safe, inclusive, and engaging environment. * Support the coordination and execution of community events, including the Recreation Expo, Senior Variety Show, and other department-wide initiatives. * Assist with the preparation, proofreading, and editing of the quarterly Activity Guide, ensuring consistency with online registration systems. * Maintain accurate records and ensure all documents, spreadsheets, and files are organized and accessible using designated systems such as SharePoint. * Monitor facility conditions and promptly report maintenance issues using the Town's CRM system. * Assist with public communications and manage the Seniors' Inbox. * Perform duties in compliance with OSHA standards, Town policies, and departmental procedures. * Perform other related duties as assigned. QUALIFICATIONS Applicant must be at least 18 years old. Receive satisfactory results from a background investigation and fingerprinting. Provide written proof of a negative TB test before the appointment. Knowledge of: * Recreational programs, developmentally appropriate group activities, and applicable health and safety regulations. * Record keeping practices and procedures; office practices, procedures, and equipment. Ability to: * Pay attention to detail and accuracy within events and programming. * Understand and follow oral and written directions; communicate effectively, both orally and in writing, to establish and maintain effective working relationships with coworkers and members of the public. * Build relationships and compose correspondence with outside vendors for internal programming and volunteering. * Provide information to the public in person, by telephone, or through written correspondence where judgment, knowledge, and interpretive skills may be required. * Effectively utilize Microsoft Office Suite. * Must be able to provide a TB test result within the last four years, or obtain a new record. EXPERIENCE AND EDUCATION Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education: Graduation from high school or equivalent is required, with college-level coursework completed in Recreation, Human Development, Education, or a related field preferred. Experience: Background in municipal parks and recreation and/or Adult and Senior Services is desirable. Supervision of part-time and/or volunteer personnel is highly desirable. Customer service experience required. LICENSE(S) AND CERTIFICATION(S) Possession of a valid California State Driver's License, or a license in another state with the ability to obtain a California license within 30 days of hire. First Aid and CPR/AED certification is required but may be obtained during the first 90 days of employment.

Gruve is an innovative software services startup dedicated to transforming enterprises to AI powerhouses. We specialize in cybersecurity, customer experience, cloud infrastructure, and advanced technologies such as Large Language Models (LLMs). Our mission is to assist our customers in their business strategies utilizing their data to make more intelligent decisions. As a well-funded early-stage startup, Gruve offers a dynamic environment with strong customer and partner networks. About the Role We're seeking a proactive, detail-oriented Personal Assistant to support a dynamic couple, both acting as high-level executives in tech. In this role, you'll manage calendars and time, coordinate meetings and events, and provide hands-on support with day-to-day accounting and financial operations. This is an excellent opportunity for someone with a background in finance or law who wants meaningful exposure to executive operations and direct insight into how high-level decisions get made. ***Please note this is an in-person role based in Palo Alto, with occasional travel to Redwood City. Key Responsibilities Executive Support Own calendar and time management; schedule, confirm, and optimize meetings and work blocks Coordinate travel, agendas, logistics, materials, and follow-ups Take notes in meetings, track action items, and ensure accountability Draft, edit, and proofread executive communications and presentations Finance & Accounting Support Track expenses, reimbursements, vendor invoices, and purchase orders Maintain organized digital filing systems for contracts, reports, and statements Support monthly/quarterly close activities: reconciliations, summaries, and reporting Assist in preparing and reviewing financial statements, management reports, and filings Update trackers and light dashboards (e.g., cash flow, payables/receivables, budgets) Meetings, People & Events Plan and execute internal/external meetings and small events (invitations, agendas, RSVPs, catering, setup, A/V, day-of coordination) Coordinate across participants and teams to ensure smooth follow-through Maintain office readiness: supplies, guest reception, and conference room scheduling Basic Qualifications Background in Finance, Accounting, Economics, Business, or Law (B.A./B.S. in progress or completed) Strong understanding of financial statements (P&L, Balance Sheet, Cash Flow) and organizational filings Proficiency with Excel/Google Sheets (lookups, pivot tables) and Google Workspace or Microsoft 365 Exceptional organizational skills, attention to detail, and discretion with sensitive information Reliable, proactive, and able to juggle multiple priorities with deadlines Availability for 20 hours per week, scheduled during 10 a.m.-6 p.m. on mutually agreed days; must be onsite Preferred Qualifications Familiarity with QuickBooks, Xero, or other accounting tools Event planning and coordination experience Basic data analysis skills Exposure to contracts, compliance, or legal processes Compensation & Employment Type: Part-time Compensation: $2,500 / month Growth: Strong performers will be considered for full-time conversion and long-term employment with expanded responsibility. ***If you're a student, include your class schedule/availability and your earliest start date. Optional: attach a brief example of an event plan, a spreadsheet you've built (redacted), or a short note on how you've improved a process. Why Gruve At Gruve, we foster a culture of innovation, collaboration, and continuous learning. We are committed to building a diverse and inclusive workplace where everyone can thrive and contribute their best work. If you're passionate about technology and eager to make an impact, we'd love to hear from you. Gruve is an equal opportunity employer. We welcome applicants from all backgrounds and thank all who apply; however, only those selected for an interview will be contacted.