Executive assistant jobs in Newark, NJ - 1,374 jobs

Compensation: $110,000-$125,000 base + OT + Bonus Overtime: Eligible (estimated compensation at ~$142,500-$165,000 depending on hours worked) + bonus (~20%) Hours: 45-50 hours/week Benefits: 100% paid Medical/Dental/ Vision, daily lunch provided Overview A leading Global Asset Manager is seeking a high-caliber Executive Assistant to support a Senior Executive in the firm's New York office. This role is ideal for someone who “just gets it”-a proactive, thoughtful, and highly reliable EA who brings strong judgment, a friendly and humble demeanor, and a desire to contribute meaningfully to the executive's success. You'll be part of a tight-knit, high-performing team environment where flexibility, polish, and a can-do attitude are essential. The right person is upbeat, collaborative, low-ego, and scrappy, with the ability to pivot quickly and stay two steps ahead. This is a long-term-growth opportunity for someone who wants to grow with the executive and deepen their career within asset management. Key Responsibilities Provide high-touch executive-level administrative support, including complex calendar and inbox management, scheduling, and coordination across global time zones. Anticipate needs and “look around corners” to ensure the executive is always prepared. Coordinate domestic and international travel, itineraries, logistics, and occasional personal support as needed. Prepare meeting materials, presentations, briefing documents, and follow-up communication. Serve as a warm, professional representative of the executive with internal and external stakeholders. Partner closely with other assistants and teams to ensure seamless operations and information flow. Manage expense reports, invoices, purchase orders, and other administrative systems. Handle last-minute changes with grace, perseverance, and a calm, solutions-oriented mindset. Participate in team initiatives, culture-building activities, and process improvements. Qualifications 3+ years of Executive Assistant experience within asset management or financial services (required). Strong business judgment, intuition, and the ability to anticipate needs before they arise. Friendly, positive personality with a willingness to pitch in and “do whatever it takes.” Team-oriented, collaborative, and genuinely enjoys supporting others. Polished communication skills (verbal and written), with a professional presence. Flexible, adaptable, and able to pivot quickly in a fast-paced environment. Strong perseverance, follow-through, and attention to detail. Ability to maintain confidentiality and exercise discretion at all times. Compensation & Benefits Base salary: $110,000-$125,000 Overtime: Eligible (estimated compensation at ~$142,500-$165,000 depending on hours worked) + bonus (~20%) Bonus: Annual performance-based Benefits: 100% employer-paid Medical, Dental, and Vision Free lunch daily Additional perks and firm-wide benefits

Executive Assistant Industry: Law Firm Salary: $100 - 120K Plus: Paid OT & Bonus & Fully Paid for Benefits Boutique Law Firm is seeking an Executive Assistant to support the Founding Partner of the firm in New York City. Great work/life balance - hybrid schedule, 2-3 days in office, hours are 8:30-5. Responsibilities Manage ever-changing professional/personal calendars Coordinate conference room calendar for internal/external meetings Enter visitors in building security system Professional/personal travel Ad-hoc personal work including booking appointments Lunch/dinner reservations and ordering items as needed EA will answer incoming calls for potential new clients Conduct new client intake and conflict checks Draft retainer agreements Send out payment instructions and update client files Sit in on meetings, take and summarize notes Create and edit correspondence, presentations and other documents Serve as back up support for operations team and front desk Hybrid schedule, 2-3 days in office, hours are 8:30-5 Qualifications Bachelor's Degree required 5+ years of EA support experience supporting C-level executives Legal, professional services or finance industry experience Possess excellent verbal and written communications skills Strong organizational skills Ability to multitask in a fast-paced environment Ability to handle confidential information with discretion Be able to problem solve and have strong decision making skills Strong software skills including Microsoft Office Suite

Our client is located in Morris County, NJ. They are looking for an EA to support a C-Suite member of their firm. Responsibilities: coordinate meetings, and plan travel for C-Suite Executive Manage appointment calendars, coordinate meetings, review mail, as directed monitors budget and responds as appropriate Process and manage confidential material and information with a high level of discretion Oversee and assist in email and written communications Participate in creative brainstorming meetings for new projects Requirements: Bachelors degree is highly preferred 5+ years of experience as an executive or administrative assistant Strong familiarity with Microsoft Office Suite, including Outlook Based on experience, the salary range is $90-120k.

Executive Assistant - Financial Services (2 days in office, 3 days remote) Midtown Manhattan $115K base salary + bonus + full benefits (Please note candidates will be tested on MS Office and typing) About the Role: Support a senior Partner at a top financial services consulting firm Fast-paced, project-driven role with high visibility Key Responsibilities: Manage complex calendars across multiple time zones Coordinate detailed domestic and international travel Draft, proofread, and format executive-level communications and presentations Serve as liaison between the Partner, internal teams, and external clients Prepare expense reports and maintain budget tracking Lead and manage time-sensitive special projects Proactively anticipate needs and troubleshoot issues What We're Looking For: 5+ years of EA experience in private equity, investment banking, consulting, or similar Strong résumé stability and demonstrated long-term roles Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook) Typing speed of 65+ WPM (testing required) Excellent business writing, communication, and organizational skills Ability to handle confidential information with professionalism and discretion Preferred Backgrounds: Experience supporting executives in the financial services field Proven track record with project management and use of MS Office software on a daily basis

Confidential | Executive Assistant (Personal Executive) A highly accomplished personal executive is seeking an exceptional Executive Assistant to provide comprehensive, discreet, and high-touch support in New York City. This role requires impeccable judgment, speed, and attention to detail while managing both professional and personal priorities in a fast-paced environment. Key Responsibilities • Proactively manage complex calendars, including personal and private meetings • Coordinate and schedule personal errands and day-to-day logistics • Arrange domestic and international travel, including flights, accommodations, visas, ground transportation, and detailed itineraries • Secure reservations at high-end restaurants, private clubs, venues, and events across New York City and globally • Act as a trusted gatekeeper, handling sensitive information with the highest level of confidentiality • Anticipate needs, solve problems quickly, and ensure seamless execution of all requests Qualifications • Proven experience supporting a senior executive, high-profile individual, or family office • Deep familiarity with New York City's dining, hospitality, and cultural landscape • Exceptional organizational skills and meticulous attention to detail • Quick-witted, resourceful, and able to operate at a fast pace with minimal direction • Strong communication skills and professional discretion • Ability to handle changing priorities calmly and efficiently

Our client, a leading global investment firm, is seeking an Executive Assistant to provide high-level support to several senior investment professionals in their New York office. This is an exceptional opportunity to join a fast-paced, collaborative environment and contribute meaningfully to a dynamic team. Key Responsibilities: Manage complex calendars and coordinate all logistics for internal and external meetings Arrange detailed domestic and international travel and prepare comprehensive itineraries Track high volumes of business expenses; prepare and process expense reports Assist with planning and hosting meetings, events, and team activities Serve as a key liaison across teams and with external stakeholders; demonstrate strong interpersonal skills and the ability to work effectively with a variety of personalities Provide back-up coverage for other Executive Assistants as needed Offer personal support (travel, reservations, mailings, etc.) when required Qualifications: Bachelor's degree preferred Minimum of 5+ years of administrative experience in a corporate environment, ideally within asset management or investment banking Technologically adept with strong proficiency in Microsoft Outlook, Excel, Word, and PowerPoint Comfortable operating in a fast-paced, real-time environment with shifting priorities Exceptionally organized with strong attention to detail; able to prioritize and manage multiple tasks seamlessly Excellent written and verbal communication skills; able to build strong working relationships across all levels High degree of discretion in handling confidential information Location: New York, NY (Hybrid - 3 days in office) Compensation: Expected annual base salary: up to $115K + paid overtime + discretionary bonus

Our client in mid-town Manhattan is looking for a detail-oriented contract-to-hire Executive Assistant to provide high-level administrative support to their leadership team. Our client offers a hybrid work schedule and hourly rate of $37-$45 depending on experience. This position is for immediate hire. Key Responsibilities Complex Calendar Management: Proactively manage and prioritize busy calendars, including scheduling sensitive internal meetings, department-wide syncs, and performance reviews. Interview Coordination: Act as a primary point of contact for candidates to coordinate multi-stage interview loops, manage logistics, and ensure a high-quality "candidate experience." Advanced Presentation Support: Utilize Microsoft PowerPoint to design, format, and polish high-stakes HR presentations, including board decks, training materials, and company-wide announcements. HR Administrative Operations: Execute essential administrative tasks such as maintaining digital personnel files, managing expense reports, and utilizing the full Microsoft Office Suite to organize HR data and documentation. The ideal candidate will have a Bachelor's Degree (or equivalent experience) and experience supporting a Human Resources team. Due to the high volume of applications, we regret that we are unable to respond to all candidates individually. Thank you for understanding.

Seeking a High-Impact Executive Assistant in South Orange, NJ! Are you a proactive administrative professional who wants your work to make a real difference in the community? GA Rogers + Associates is proud to partner with a local family services organization dedicated to supporting individuals with disabilities. We are looking for an Executive Assistant to serve as the "right hand" to the Executive Director. This isn't just about managing calendars-it's about being a strategic partner in a mission that matters. The Details: Location: South Orange, NJ (On-site) Salary: $70,000+ (Direct Hire) Schedule: Monday - Friday, 8am - 5pm The Benefits: As a Direct Hire placement, this position offers a comprehensive professional package, including: Competitive Salary: Starting at $70,000+ based on experience. Full Benefits Suite: Access to health, dental, and vision insurance. Security: Retirement savings plan options. Work-Life Balance: Paid Time Off (PTO) and holiday pay. Impact: The opportunity to work in a rewarding, community-focused environment. What you'll do: Act as a key liaison for the Board of Directors. Manage complex projects and high-level event planning. Ensure the Executive Office runs with seamless precision. Handle sensitive information with the highest level of discretion. What you bring: 5+ years of Executive Support experience (Non-profit experience is a plus!). Expertise in Microsoft Office Suite & Google Workspace. A Bachelor's degree (preferred) and a proactive, problem-solving mindset. Valid NJ Driver's License and CPR/First Aid certification. Ready to bring your organizational magic to a rewarding new environment? Apply now!

Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law. The ideal candidate will be responsible for planning, coordinating, and implementing projects within the decided-upon budget, timeline, and scope. They will also effectively monitor and present project updates to relevant stakeholders, clients, or project team members. Rate Range: 30-36.50HR Location: Roseland, NJ 4x a week 12 month contract+ extensions This role requires exceptional organizational skills, the ability to manage multiple priorities in a fast-paced environment, and a strong commitment to accuracy and confidentiality. The ideal candidate will thrive under pressure, demonstrate initiative, and ensure seamless coordination across executive offices. Key Responsibilities Executive Support Manage complex calendars, scheduling, and coordination of meetings across multiple time zones. Prepare agendas, take detailed notes, and distribute documentation for executive meetings. Draft, proofread, and edit correspondence, presentations, and reports with precision. Operational Coordination Prioritize and manage competing tasks and deadlines for three executives simultaneously. Serve as a central point of contact between VPs, internal teams, and external stakeholders. Organize travel arrangements, itineraries, and expense reports. Documentation & Communication Maintain accurate records, files, and documentation systems. Capture and summarize key decisions, action items, and follow-ups from meetings. Ensure timely communication and information flow across leadership teams. Administrative Excellence Handle confidential information with discretion and professionalism. Support special projects, executive initiatives, and cross-functional collaboration. Anticipate needs and proactively resolve issues before they escalate. Qualifications Proven experience as an Executive Assistant or in a similar administrative role supporting senior leaders. Exceptional organizational skills with the ability to manage multiple priorities simultaneously. Strong written and verbal communication skills; adept at documentation and note-taking. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools. Ability to work independently, exercise sound judgment, and adapt to shifting priorities. Former military background or experience in highly structured environments is a plus. High level of integrity, professionalism, and attention to detail.

Investment Banking/Financial Services/Professional Services New York, NY Base $90,000-115,000 base + Bonus/Benefits Hybrid (M-Thursday in office and Friday remote) The Senior Administrative role represents a unique opportunity for a highly capable professional to assume a wide set of responsibilities and make a significant impact in a fast-paced, entrepreneurial environment. The right individual should be prepared to work within a small, collaborative team environment to manage discrete work streams. The Administrative Assistant will support up to five Managing Directors. Responsibilities Support office management including ordering supplies, liaising with building management, greeting visitors, technology maintenance and troubleshooting and mail management Support Practice Line Leaders and Managing Directors with calendar management, travel planning, event coordination, CRM (Intapp) data entry, invoicing and expense reporting Support new hire onboarding, such as pre-start communication and relevant system set-ups, as well as employee offboarding Support business development, talent acquisition and firm development efforts as needed Contribute to creating a high-performing and inclusive culture Serve as the culture keeper for the office Share and manage best practices Additional duties as assigned Qualifications Bachelor's degree from a top undergraduate program 2 to 4 years of experience as an Administrative Assistant at an investment bank, private equity / law firm or professional services firm. Excellent written and verbal communication skills including strong e-mail etiquette High degree of maturity with a proven ability to interact with senior executives, team members and external partners Experience with Concur and / or Intapp preferred Ability to successfully work in a small, collaborative team environment Effectively communicates analysis through Microsoft Word, Excel, Outlook and PowerPoint including high-quality messaging, structure and formatting Proven track-record of success in high pressure, time-constrained environments Top-tier organizational skills and attention to detail Self-starter and entrepreneurial spirit

**W2 Contract**Englewood Cliffs, NJ**ONSITE**$30-35/hr** Top Must-Have Skills Exec Admin Experience Bilingual in Korean and English Required Have can-do spirit The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication manager for an office. Responsibilities Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Prepare invoices, reports, memos, letters, financial statements, and other documents. File and retrieve corporate documents, records, and reports. Open, sort and distribute incoming correspondence, including faxes and emails. Prepare responses to correspondence containing routing inquiries. Qualifications: Bachelor's Degree required 3+ years' Executive Administrative experience required Verbal and written communication, multi-tasking, customer service and interpersonal skills. Ability to work independently and manage one's time. Ability to keep information organized and confidential. Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint

Out client, a community-based nonprofit, is seeking a Senior Administrative Assistant - Project & Operations Support to provide high-level administrative, operational, and project coordination support to the Vice President of Programs. This role is critical to ensuring smooth day-to-day operations, effective cross-functional communication, and timely execution of program initiatives in a fast-paced, mission-driven environment. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable supporting senior leadership while juggling multiple priorities. Location: Bronx, NY 10451 (Fully on-site) Compensation: $70,000-$84,000 Key Responsibilities Administrative Support Provide executive-level administrative support to the Vice President of Programs, including calendar management, scheduling, communications, travel coordination, and meeting preparation Draft, proofread, and prepare correspondence, reports, memos, and presentations Maintain organized digital and physical filing systems Project Coordination Assist with project planning by tracking milestones, timelines, and deliverables Coordinate cross-departmental communication related to program initiatives, audits, and grant deliverables Prepare meeting agendas, take minutes, and track follow-up on action items Operational Support Support office operations, including supply management, vendor coordination, facilities requests, and logistics for staff and community events Assist with program-related onboarding by coordinating training schedules, materials, equipment, and system access Support expense tracking, invoice processing, and monitoring of program expenditures Programmatic Support Serve as a liaison between the Vice President of Programs and program teams to ensure timely communication and workflow Collect, verify, and organize program data and reports for internal review and funder submissions Support program compliance, documentation standards, and internal audit readiness Required Qualifications Bachelor's degree (BA preferred or related field) 5+ years of administrative and/or operations experience, ideally supporting senior leadership Strong organizational, time-management, and multitasking skills Excellent written and verbal communication abilities Proficiency in Microsoft Office, Google Workspace, and project management tools (e.g., Asana, Monday.com, Trello) Ability to handle confidential information with discretion Experience in nonprofit, community-based, or justice-involved program settings strongly preferred Preferred Qualifications Experience supporting programmatic or operations teams in a mission-driven organization Familiarity with budgeting, invoicing, or grants-related administrative processes Demonstrated ability to identify inefficiencies and propose workflow improvements

House of SpeakEasy | New York, NY House of SpeakEasy is seeking a resourceful, discreet, and mission-aligned Executive Assistant to support the integration of all staff and programs. This is a vital operational role that ensures the seamless execution of our creative, literary, and educational work-on stage, in schools, and on the road. The Executive Assistant will anticipate, plan, execute, and follow through on needs, manage communications and calendars, and keep our fast-moving organization coordinated and on track. Ideal candidates will thrive in a dynamic, purpose-led environment and bring a calm, proactive, and creative mindset to each task, big or small. We are looking for someone with demonstrated experience as a team player. Key Responsibilities Administrative support Schedule people, programs, and calendars. Coordinate meetings, travel, and logistics. Organize and prioritize emails, phone calls, and other correspondence. Anticipate needs and resolve scheduling conflicts. Plan for success, own failures. Communication Liaise between the Executive Director, staff, and external partners. Draft, edit, and proofread communications, presentations, and reports. Represent House of SpeakEasy with professionalism, warmth, clarity, and a deep understanding of our mission. Document management Maintain organized records and systems across platforms. Support grant and donor communications with timely document prep and coordination. Event and project coordination Provide scheduling and logistics support for Seriously Entertaining, the SpeakEasy Gala, and Bookmobile and educational events. Coordinate retreats, leadership meetings, and partner engagements. Track progress and ensure accountability with internal and external projects. Strategic assistance Conduct research, synthesize, findings, and prepare teams for meetings. Provide ad hoc support across programming, development, and storytelling initiatives. The Ideal Candidate Will Have Skills Excellent written and verbal communication. High emotional intelligence and impeccable discretion. Proficiency with Google Workspace, Microsoft Office, Zoom, and other productivity tools. Superb organizational and time-management skills. Culture A can-do attitude and a collaborative spirit. Attention to detail with a love of systems. Ability to remain calm and responsive amid shifting priorities. Genuine interest in literature, storytelling, and educational equity. Experience 2+ years supporting senior leadership or executive teams. Comfort managing multiple stakeholders and sensitive communications. Experience in nonprofit, arts, publishing, or education sectors preferred. Contract Details Location: NYC, Gramercy Schedule: Full time, on-site, (40 hours/week, plus occasional evening and weekend events) Type: Contract Compensation: $52,500 Apply: Send resume, cover letter, and relevant links to *************************** We offer health insurance, paid time off, and participation in a 401K savings plan. Applications reviewed on a rolling basis.

Reports To: Chief Executive Officer About the Organization First Responders Children's Foundation is a national nonprofit dedicated to supporting the children and families of first responders through scholarships, mental health programs, emergency assistance, and community engagement. With nearly 25 years of impact, the Foundation partners with law enforcement, fire departments, emergency medical personnel, and community leaders-as well as corporate, philanthropic, and government partners-to strengthen those who serve on the front lines. Position Summary The Executive Assistant (EA) to the CEO plays a pivotal role in ensuring the effectiveness of the Foundation's top executive. This high-trust position provides administrative, operational, and communications support to maximize the CEO's time and focus on strategic priorities. The ideal candidate is proactive, detail-oriented, and composed under pressure. They bring excellent judgement, exceptional writing skills, and emotional intelligence-capable of representing the CEO with board members, senior leaders, elected officials, and first responder leadership. This is an opportunity to shape a new role during a time of rapid growth as the organization approaches its 25th anniversary. Key Responsibilities: Executive Operations & Calendar Management • Manage a dynamic calendar, coordinating meetings, events, and travel with accuracy and foresight. • Prepare all materials in advance-agendas, talking points, and briefing memos-ensuring the CEO is well-prepared for every engagement. • Anticipate needs by tracking priorities, action items, and follow-ups, maintaining momentum across initiatives. • Provide concise daily or weekly briefings summarizing upcoming commitments and critical issues. Email, Correspondence & Communications • Manage and prioritize the CEO's inbox, drafting and responding to communicationswith clarity, professionalism, and sound judgement. • Prepare polished letters, acknowledgments, and board correspondence that reflect the organization's tone and values. • Manage the CEO's social media accounts including posting for all relevant events and activities. • Serve as the first point of contact for the organization by answering phone calls and responding to email, handling inquiries with discretion and a calm, professional demeanor. Technology & Administrative Support • Support the CEO during meetings and events, including tech setup (Zoom, Teams) and document management. • Coordinate with IT and vendors to maintain smooth operation of the CEO's digital tools and access. • Keep systems organized for tracking tasks, documents, and key deadlines. • Admin support for the development and marketing teams as needed. Stakeholder & Board Relations • Act as liaison between the CEO and board members, donors, first responder partners, and other high-level stakeholders. • Coordinate logistics for board meetings and executive events, including material preparation, note-taking, and follow-up tracking. • Maintain organized records of executive communications and board documentation for institutional continuity. Work Schedule & Expectations • Flexibility and responsiveness are essential to align with the CEO's schedule and travel. • Availability during occasional evenings, weekends, or holidays may be required for events or travel coordination. • Maintain the highest standards of professionalism, confidentiality, and reliability at all times. Qualifications • 3-5 years of experience supporting a C-level executive, ideally in a nonprofit or mission-driven organization. • Proven ability to manage multiple priorities with discretion, accuracy, and grace under pressure. • Exceptional written and verbal communication skills, with impeccable grammar andattention to tone. • Highly organized and self-directed, with strong technological proficiency (Outlook or Gmail, Office or Google Suite, Zoom/Teams, Powerpoint or Google Slides, and Canva). • Professional, discreet, and committed to representing the CEO and organization with integrity. Preferred Attributes • Experience supporting leaders who rely on strong administrative and digital support. • Familiarity with nonprofit governance, board communications, and fundraising events. • Deep respect for first responders and public service. To Apply Please submit: • Your resume • A brief cover letter • A sample of formal written communication (e.g., a letter or board memo prepared on behalf of an executive; anonymized if needed)

Legal Executive Assistant Compensation: $80,000 - $125,000 (DOE) Responsibilities Calendar management Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Arranging internal events and managing travel Draft slides, meeting notes and documents for executives project managing workflow Qualifications Bachelor's degree or equivalent experience Experience supporting attorneys and/or c-suite executives (Big law preferred) Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

JRN- 2300 A family office based in Englewood Cliffs, NJ is seeking a polished and experienced Executive Assistant to provide high-level administrative support to their CEO. This role requires exceptional organizational skills, strong attention to detail, and the ability to anticipate needs in a dynamic environment. The ideal candidate will have experience supporting a senior executive and be comfortable managing a variety of administrative, office management, and light personal tasks. Key Responsibilities: Provide comprehensive administrative support including complex calendar management, scheduling, and travel coordination Process and track expense reports and invoices Act as a gatekeeper and liaison between the CEO and internal/external contacts Manage general office operations including ordering supplies, coordinating catering, and organizing company events and team gatherings Handle occasional personal assistant tasks such as running errands and coordinating personal appointments Maintain confidentiality and professionalism at all times Qualifications: Minimum of 5 years of experience as an Executive Assistant supporting a CEO or C-suite executive Strong organizational and multitasking skills with excellent attention to detail Professional communication skills, both written and verbal Proficient in Microsoft Office and Google Workspace Must have a valid driver's license and reliable vehicle Ability to work fully onsite, Monday through Friday Location: Fully onsite M-F in Englewood Cliffs, NJ Salary: $125,000 DOE + benefits

Global Asset Management firm is seeking a bright, college educated Executive Assistant with 4+ years' experience, to provide support their Legal & Compliance team. In addition to managing calendars, schedules, expense reports and travel coordination, the appropriate candidate will maintain company profiles and vendor information, onboard firms, respond to daily questions regarding legal billing, check accuracy of files, partner with stakeholders and assist finance with accruals and requests. Must have exceptional organizational skills, superior record keeping, solid communication and problem-solving capabilities, and a positive attitude. Proficiency in MS Office required and experience with Thomson Reuters a strong plus. Bachelors' degree a must with a resume that reflects stability and commitment.

Employment Type: Full-Time, In-Office Schedule: Monday-Friday About Us We are a fast-paced, growing fashion jewelry company based in Midtown Manhattan, working with a diverse range of clients & buyers. Our team values creativity, organization, and professionalism, and we're looking for a motivated Administrative Assistant to join us and support our daily operations. Position Summary The Administrative Assistant will play a key role in keeping our office running smoothly. This entry-level role is ideal for a college graduate or with experience in admin assistant roles eager to gain hands-on experience in the fashion industry. You'll handle client communications, manage orders, and provide administrative support to our internal team. Key Responsibilities Answer and direct incoming phone calls and emails professionally. Process client orders and maintain accurate records. Communicate with clients, and internal teams regarding order status and inquiries. Shipping Assist with scheduling meetings and maintaining calendars. Prepare and organise documents, reports, and presentations as needed. Support day-to-day office operations and administrative tasks. Provide excellent customer service and follow up promptly with clients. Qualifications Bachelor's degree Strong written and verbal communication skills. Highly organised, detail-oriented, and proactive. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace. Comfortable multitasking in a fast-paced environment. Friendly and professional demeanour with strong interpersonal skills. Preferred Skills Previous internship or experience in fashion, retail, or office administration. Bilingual: Hindi fluency is a strong plus. Familiarity with order management systems or CRM software is a bonus. Collaborative, creative, and supportive team environment. Convenient Midtown Manhattan location close to public transportation. Apply now or send your resume to [*******************]

Job Title: Personal Executive Assistant to the Partner Industry: Private Equity Employment Type: Full-Time Compensation: 120k-155k base + bonus About the Firm: We are a boutique Private Equity firm headquartered in New York City, focused on long-term value creation through strategic investments across various industries. The firm operates in a fast-paced, entrepreneurial environment led by a dynamic and visionary Founder with a deep background in finance and business leadership. Position Summary: We are seeking a highly dedicated and exceptionally organized Personal Executive Assistant (PEA) to provide comprehensive, support to a Partner. This role spans both professional and personal responsibilities and requires someone who is proactive, trustworthy, and able to operate with discretion and sound judgment at all times. The ideal candidate is sharp, anticipatory, resourceful, and thrives under pressure. You will act as an extension of the Founder-protecting their time, streamlining their operations, and managing logistics with precision. Key Responsibilities: Executive Support : Provide comprehensive to a Partner, ensuring availability to address urgent matters and travel changes, even outside standard business hours. Manage complex and ever-changing calendars; schedule meetings across multiple time zones with speed and accuracy. Coordinate high-level domestic and international travel, including private aviation, hotels, transportation, and detailed itineraries. Prepare briefing documents, agendas, memos, and follow-ups for meetings and presentations. Serve as a liaison between the Founder and key stakeholders, both internal and external. Handle sensitive information and confidential documentation with complete discretion. Personal Support: Oversee day-to-day personal logistics, including appointments, reservations, gifting, and event planning. Coordinate with household staff, vendors, and service professionals to ensure smooth personal operations. Handle personal travel arrangements, including vacation planning and family coordination. Assist with errands, purchases, and other personal tasks as needed. Operational & Strategic Support: Monitor and track follow-ups and deliverables across multiple business ventures and personal projects. MUST HAVE EVENT EXPERIENCE - will be the point person for large scale events both domestically and internationally Assist with basic financial oversight, including invoice approvals, reimbursements, and expense tracking. Support special projects, offsite events, and strategic initiatives led by the Founder. Conduct research and provide recommendations on vendors, products, and services across business and personal domains. Qualifications: Bachelor's degree preferred. Minimum of 3 years supporting a high-net-worth individual, Founder, or C-suite executive in a fast-paced environment-ideally within finance, private equity, or family office. Demonstrated ability to provide 24/7 availability, limited but as needed and handle after-hours needs with discretion and professionalism. NYC-based & willing to occasionally travel to run events Impeccable organizational and time-management skills; thrives in high-demand settings. High emotional intelligence, problem-solving ability, and calm under pressure. Tech-savvy and experienced with tools such as Microsoft Office, Google Workspace, Slack, Notion, and expense platforms. Work Environment: This is a full-time, in-person position based in New York City. Required to be in office when Partner is in - typically 2-3 days per week Some travel and on-site presence at events or meetings may be required.