Executive assistant jobs in Newport News, VA - 131 jobs

Brooks Real Estate, Inc., established in 1885, has a long-standing history of serving Williamsburg as a family-run business rooted in strong community values. Dedicated to playing a significant role in local services, Brooks Real Estate continues to uphold its commitment to excellence. The company's leadership and owners have been actively involved in local and state REALTORS associations, including serving as Presidents of the Williamsburg Area Association of REALTORS . Role Description This is a full-time on-site role for an Administrative Assistant, located in Williamsburg, VA. Responsibilities include providing administrative assistance, managing phone communication with excellent etiquette, clerical support, and assisting executive staff with day-to-day tasks. The Administrative Assistant will play a key role in maintaining efficient office operations and ensuring effective communication across the organization. Qualifications Proficiency in Administrative Assistance and Executive Administrative Assistance Strong Communication and Phone Etiquette skills Ability to execute Clerical tasks with attention to detail Excellent organizational and time-management abilities Proficiency in office applications and technology Ability to work collaboratively in a team environment Requires at least five years of administrative experience. Provides support and administrative coordination to multi-departments and recurring activities. Some interface with accounting. Must have a full complement of technology skills, i.e.: Word, excel, etc.. Front desk skills are required. Requires minimal supervision. Knowledge of real estate services preferred.

Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions. Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050. Through the CMA CGM Foundation, the Group acts in humanitarian crises that require an emergency response by mobilizing the Group's shipping and logistics expertise to bring humanitarian supplies around the world. Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 155,000 people worldwide, including 4,000 in Marseilles where its head office is located. Position Summary The Executive Assistant I - Assistant to the President provides high-level administrative support to the President of an organization. This role involves managing the President's schedule, coordinating meetings and events, drafting correspondence, preparing reports and presentations, and handling confidential information. The Executive Assistant I may also liaise with internal and external stakeholders, oversee special projects, and perform other administrative duties as required. Strong organizational skills, attention to detail, discretion, and effective communication are essential for success in this role. Functions & Duties Description * All administrative support for up to three senior executives, with emphasis on administrative support for the President of CMA CGM (America) LLC. * Act as liaison with all outside agencies and industry contacts on behalf of the President and Senior Executives. * Handle scheduling, travel arrangements (domestic and international) and travel expense reporting for President and Senior Executives. * Ad Hoc reporting and analysis as requested by the President and/or Senior Executives. * Direct involvement with meeting minutes, ad hoc presentations, and preparation of corporate communication materials for the Executive Management team, as requested by the President. * Prepare correspondence on behalf of the President and Senior Executives. * Organize meetings and special events including direct involvement with meeting materials and presentations as requested by the President. Knowledge, Skills, Abilities * Superior skills in using Microsoft Office software, particularly skilled with Microsoft Excel, Word, and Power Point. * Ability to multi-task while maintaining focus and attention to detail. * Discretion and confidentiality are essential. This individual must be able to keep confidences and act with the highest level of diplomacy and tact. * A self-starter who does not need to wait for direction on daily support functions, but who understands when to ask for clarification or permission to move forward with a decision or delivery of a project. * Well spoken and articulate; excellent written communication skills. * Ability to work more than a 40 hour work week, when necessary. Qualifications Education Required/Preferred Education Level Description Required High School Diploma or GED Preferred Bachelor's Degree Work Experience Experience Years of Experience Description General Experience 5-10 years A proven track record working for senior executives, with at least five years of experience supporting the Vice President level or above. Preference will be given to candidates who have supported the President / CEO level. Come along on CMA CGM's adventure! The Company is an equal opportunity employer. All qualified applicants will receive consideration for employment. Discrimination or harassment based upon any protected characteristics as defined by state or federal law is wholly inconsistent with our company values and will not be tolerated. Alternative application methods are available for individuals who are unable to use or access our online application system. For assistance, please contact us at orf.pse_********************** Nearest Major Market: Hampton Roads

Responsible for providing comprehensive administrative and logistical support to executive leadership at the winery, ensuring efficient operations and a smooth, positive experience for guests and staff. This position encompasses a wide range of tasks, from managing schedules and coordinating meetings, handling sensitive information with utmost confidentiality and discretion, providing timely, accurate, and professional communication, record meeting minutes and follow up on action items to ensure implementation, and assisting with various operational needs across all departments of the winery. Organizational Relationship Direct report to the CEO Duties and Responsibilities Administrative Coordinate meetings and maintain executives' calendars. Draft correspondence per senior management. Proofread, print, and distribute materials as directed. Assist in the collection and analysis of information as requested by senior management. Greet guests and customers in administrative offices. Maintain business list, contacts, emails, and telephone numbers. Arrange meetings as directed in the Board Room, White Horse, or conference room (arrange dates, issue agenda, prepare materials and prepare the room). Maintain and organize all significant corporate documents of record (business licenses, liability insurance, ABC licenses, and Certificate of Good Standing) General Office Responsibilities Maintain corporate electronic and physical files. Respond and/or distribute ***************** email daily. Check and distribute all incoming mail, send outgoing mail, receiving packages, and manage orders and shipments. Maintain office supplies inventory by checking stock to determine inventory level; order supplies as requested by management. Assist other departments as needed and per the request of senior management. Qualifications Must be detail oriented with excellent administrative and clerical skills. Ability to manage multiple tasks with quality and accuracy. Positive and friendly attitude is necessary. Ability to maintain confidentiality. Must have a strong knowledge of Microsoft Office applications. Prefer 2+ years of executive administrative assistance. Experience in human resources, hospitality, accounting, and/or IT preferred. Benefits Medical, Dental, Vision, Life Insurance and Health Savings Accounts 401(k) matching Wine and food discounts Vacation, Sick and Emergency Days This is a full-time, salaried position which will be based on experience.

The Executive Assistant (EA) serves as a strategic partner to senior leadership, providing comprehensive administrative and organizational support to ensure optimal efficiency and productivity. This role demands exceptional judgment, discretion, and professionalism in managing both business and personal matters. The ideal candidate will anticipate needs, streamline processes, and proactively address challenges before they arise. The Executive Assistant is expected to maintain a high level of attention to detail, prioritize competing demands, and always represent the executive office with integrity and professionalism. Responsibilities: Handle sensitive information with the utmost confidentiality and integrity, protecting all information regarding executives and company. Represent the executive office with a polished, professional demeanor in all interactions, including but not limited to, interaction with clients, associates and staff members. Serve as a trusted liaison between executives, internal teams, and external stakeholders. Conserve the Executives' time by triaging calls, meetings, and correspondence. Anticipate Executives' needs by preparing materials, agendas, and resources in advance. Prepare project summaries by researching, reading, and compiling project specific data for Executive review. Identify potential challenges and propose solutions before issues arise. Manage complex calendars, travel arrangements, and expense reports with precision. Review documents for accuracy and completeness, ensuring high-quality deliverables. Recording meeting minutes, conference notes, and other relevant information during Executive interactions and maintaining a secure retrieval system for Executive's confidential materials. Track deadlines, upcoming events and important dates with reminders and follow-up on action items to ensure timely completion. Support personal tasks such as travel planning, household coordination, and special projects. Maintain flexibility to handle ad-hoc requests with discretion and efficiency. Other Responsibilities As assigned To be considered you'll need: a minimum of 4 years of relevant work experience supporting senior leadership. exceptional organizational and time-management skills. strong written and verbal communication abilities. a high level of discretion and professionalism. ability to work independently and anticipate needs in a fast-paced environment. solid company-centric ideology. creative problem-solving skills. the ability to balance multiple priorities. core values of honesty and respect. a thirst for learning. Company Benefits & Perks 401K Health Benefits: Medical, Dental, Vision Wellness Program Life Insurance Corporate Sponsored Events Skill growth opportunities Short Term Disability Ability to Advance Working with energetic & creative problem solvers A mission worthy of your energy and expertise Applicants for this position must successfully pass a background and drug screening. It is impossible to list every requirement for, or responsibility of, any position. Similarly, we cannot identify all the skills a position may require since job responsibilities and the Company's needs may change over time. Therefore, the above job description is not comprehensive or exhaustive. The Company reserves the right to adjust, add to or eliminate any aspect of the above description. The Company also retains the right to require all employees to undertake additional or different job responsibilities when necessary to meet business needs.

Job DescriptionSalary: Think Devil Wears Prada but in the mortgage world. This is not your typical EA roleits for a high-performance operator who thrives in high stakes, high pressure, and high rewards. I dont need a task-doer. I need a gatekeeper, fixer, and force multipliersomeone who is already two steps ahead of me before I even realize I need something. If you want a 9-5, predictable job, keep scrolling. If you want to be at the center of the action, side-by-side with a CEO who is scaling a national mortgage empire, keep reading. What Youll Own & Deliver: Calendar Command: You dont just manage my scheduleyou control the chaos, eliminate distractions, and ensure every minute counts. High-Stakes Project Execution: You dont need hand-holding. If I pass something to you, I expect it doneflawlessly. Master of Communication: Filter my inbox, messages, and calls so only the most important ones reach me. Draft and manage emails, reports, and key correspondence with precision. Sit in on high-level meetings, take notes, and ensure action items actually get done. Seamless Travel & Event Planning: If I have to think about flights, hotels, or event details, something went wrong. Confidentiality & Discretion: Youll handle sensitive business and personal matters like a vaultno leaks, no mistakes. Problem-Solving Machine: Dont bring me problems. Bring solutions. Who You Are: You thrive under pressure. Fast-paced, high-stakes environments dont rattle youthey fuel you. You anticipate needs before they arise. If I have to ask, its already too late. You are exceptionally organized and detail-obsessed. No oops, I forgot. You handle direct, fast feedback without taking it personally. You are tech-savvy & resourceful. You can learn new platforms (GoHighLevel, Notion, Slack, Google Suite) on the fly. You see challenges as opportunities. Obstacles dont slow you downthey drive you to find creative solutions. Perks & Compensation: Competitive salary + performance bonuses Travel perks + VIP access to industry events Work directly with a high-level CEO and gain unmatched career growth Be at the center of a fast-growing, nationally recognized mortgage brand How to Apply: Email your resume + a 2-minute video on why youre the one to *************************** Subject line: Executive Assistant [Your Name] Bonus points if you showcase how you handle high-pressure situations. Im not looking for someone who thinks they can do this job Im looking for someone who knows they can own it. Tag someone who can handle the pressure. Lets see.

This position will work at ECPI University's Virginia Beach, VA campus located at 5555 Greenwich Road. Transform your Career at ECPI University Since 1966, the dedicated employees at ECPI University have helped students achieve their goals via practical training and career-focused education with over 50 Associates, Bachelor's and Master's Programs. Our culture is to prioritize our students' success through the support of our dynamic team and industry focused curriculum. We are seeking an exceptional Executive Assistant to support the University President and executive team. The ideal candidate will be highly organized, detail-oriented, and discreet. The successful candidate should be energetic, positive, and innovative in order to support multiple leaders and projects. This will require balancing shifting priorities, demonstrating flexibility, and wearing multiple hats. We are looking for an individual who can assume responsibility and grow with us. Responsibilities Provide all-inclusive administrative support, such as managing schedules, coordinating meetings, drafting correspondence, and liaising with internal and external stakeholders. Coordinate, organize, and monitor projects to ensure timely completion. Oversee the day-to-day operations of the executive office, ensuring efficiency and organization. Qualifications At least 3 years of experience providing administrative support to a CEO or executive team in a comparable organization. Proven ability to handle sensitive information with discretion, prioritize tasks effectively, and adapt to changing circumstances in a fast-paced environment. Benefits of Employment ECPI University provides comprehensive benefits to full-time employees, some of which are highlighted below: Tuition scholarship program available to full-time employees and their immediate family members after 90 days of employment Competitive compensation and medical/dental benefit plans PTO and holiday pay 401(k) participation with possible employer contributions ECPI University is dedicated to maintaining an inclusive and diverse work environment, proud to be an Equal Opportunity Employer.

Executive Assistant and Office Manager Alternate Designations: Executive Assistant, EA, PA Reports to: Chief Executive Officer / Chief of Staff The Opportunity: We're looking for a tech-savvy, high-energy executive assistant based in Virginia Beach or New York City. We are seeking a highly skilled and discreet Senior Executive Assistant to deliver comprehensive support to the senior leadership team. This role goes beyond traditional executive administration, requiring a trusted partner who can seamlessly manage both professional and personal matters. The ideal candidate will be exceptionally organized, proactive, and resourceful, with experience supporting senior executives in fast-paced, high-demand environments. This individual must anticipate needs, maintain the highest level of confidentiality, and demonstrate impeccable judgment. Executive Support: Manage complex calendars, including scheduling high-level meetings across multiple time zones. Serve as the primary gatekeeper for the executive, ensuring priorities are protected and commitments are met. Prepare briefing materials, agendas, and follow-ups for meetings, presentations, and calls. Draft, edit, and manage correspondence on behalf of the executive. Act as liaison with internal teams, board members, investors, and external stakeholders. Provide event support: research venues, maintain attendee list, assist with event logistics, and support client relationship management efforts. Travel & Logistics: Proven experience managing private aviation logistics and coordinating complex, multi-leg travel itineraries including ground transportation, accommodations, and dining are required. Ensure all logistics are executed with precision, including contingency planning for last-minute changes. Obtain necessary travel documents (e.g., visas, passport renewals). Personal Support: Oversee select personal matters for the executive, including but not limited to household coordination, family scheduling, and personal appointments. Manage special projects and private events discreetly and efficiently. Research and plan vacations (flights, hotels and restaurant reservations), procure entertainment tickets, plan events, purchase gifts, and liaise with family members and staff. Handle sensitive financial and personal information with absolute confidentiality. Operations and Project Management: Support with research, reporting, and ad hoc projects as requested. Manage expense reports, vendor relationships, and contract coordination. Anticipate executive needs and proactively identify solutions. Qualifications: Experience: 7-10+ years of providing high-level support to senior executives, ideally within financial services, hospitality or in roles supporting UHNW individuals. Proactive Problem-Solving: Ability to independently manage tasks from start to finish, anticipate needs, and maintain confidentiality in all interactions. Technical Proficiency: Advanced expertise in Microsoft Outlook, Excel, Concur, Salesforce and other productivity tools to manage scheduling and reporting efficiently. Communication Skills: Exceptional written and verbal communication skills, with the ability to compose professional correspondence and interact effectively with diverse stakeholders. Adaptability: Strong organizational skills with the flexibility to handle competing priorities in a fast-paced environment. Requirements: US Citizenship (authorized to work in the USA) College degree (or two years of college minimum) Proficiency with computers and software (using the Internet / web apps) Ability to type at least 40 words per minute Experience using Apple productivity apps (a Mac-friendly person) Experience budgeting and estimating various things (spreadsheet jockey) Experience shipping (UPS, FedEx, DHL, etc.) Several positive personal or professional references Bonus Points (not prerequisites): Multi-lingual Public Notary Bookkeeping experience with QuickBooks or equivalent software Compensation and Experience: Competitive salary commensurate with prior experience Extensive benefits package including health insurance and retirement benefits Discretionary annual bonus About Us: We conduct advanced technical research and develop innovative software and systems that help meet network security and reliability challenges for organizations world-wide. You can read more at our web site. We value a strong work ethic, professionalism, dedication to quality customer service and a friendly attitude. Career Opportunities: We have many other openings available. For a complete listing, visit jobs.vostrom.com

Title: NSU00072 - Executive Assistant to the Executive Director (Housing & Residence Life) State Role Title: Education Administrator I Hiring Range: $46,000 - $50,000 Pay Band: 3 Location: Norfolk State University Agency Website: *********** Recruitment Type: General Public - G Job Duties This position provides high-level, professional administrative support to the Executive Director of Housing & Residence Life (HRL). The Executive Assistant manages executive-level scheduling and communication, ensures efficient office operations, coordinates confidential personnel processes, supports departmental budget and reporting functions, and serves as the HR point person for HRL. The position is responsible for departmental hiring coordination and onboarding, creating and facilitating in-house orientation sessions, producing reports and retreat materials, entering requisitions, planning banquets and special events, assisting with PRC programs, and serving as a consistent liaison between HRL leadership, staff, students, and campus partners. The Executive Assistant must maintain the highest degree of confidentiality, professionalism, judgment, and responsiveness while supporting the operational and strategic needs of the department. Minimum Qualifications KSA's and or Competencies required to successfully perform the work: • Strong attention to detail, accuracy, and professional communication. • Advanced organizational skills with the ability to manage multiple priorities. • Ability to handle highly confidential information with discretion. • Excellent written and oral communication skills. • Strong interpersonal skills; able to work effectively across all levels of the University. • Proficiency in Microsoft Office Suite, SharePoint, Ellucian/Colleague, and the ability to learn new platforms. • Ability to work under pressure, meet deadlines, and adapt to evolving departmental needs. • Excellent judgment, customer service, and decision-making skills. • Ability to independently plan, coordinate, and facilitate meetings, orientations, and events. Additional Considerations Education, Experience, Licensure, Certification required for entry into position • Bachelor's degree preferred; equivalent experience considered. • Minimum of 3 years of administrative or executive-level support experience, preferably in higher education. • Experience handling HR processes, onboarding, or personnel file management strongly preferred. • Experience planning events, retreats, trainings, or large-scale departmental functions. • Experience preparing detailed reports and managing sensitive information. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position. Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-Verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship. EEO Statement NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply. Contact Information Name: Jamillah Currence Phone: ************ Email: ******************** In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

The Police Department is looking for an organized professional with demonstrated success in increasingly complex financial environments and strong qualifications in the areas of budget, accounting, supervision, procurement, contract management, payroll and human resources. This position reports directly to the Chief of Police and acts as the Accounting Division Manager for an $80M+ operating budget. Responsibilities include: Oversee accounting operations to include 2 direct reports performing Accounts Payable, Accounts Receivable, General Ledger and Procurement duties. Payroll Supervisor to include three direct reports supporting a complement of more than 600 department employees. Grant financial manager to include financial reporting and closeouts. Coordinates and submits annual department operating and capital budgets to include expense, revenue, and personnel projections. Prepares monthly and year-end financial statements and analysis for the General Fund, Fee Supported Activities and Special Revenue programs within the Police Department in accordance with Generally Accepted Accounting Principles. Develops policies and procedures in consultation with Command Staff to ensure efficient operations in compliance with City policy. Required Qualifications VOCATIONAL / EDUCATIONAL REQUIREMENT : Requires a bachelor's degree in accounting or a closely related field. EXPERIENCE REQUIREMENT : In addition to satisfying the vocational/education standard, this class requires a minimum of four years of related, full-time equivalent experience. SPECIAL CERTIFICATIONS AND LICENSES : Requires a valid driver's license and driving record in compliance the City Driving Standards. SPECIAL REQUIREMENTS : Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties. Preferred Qualifications Governmental Accounting experience Public Safety and Civilian FLSA Experience with the following software applications: Dimensions (Kronos), PeopleSoft Financials, Munis (Payroll), grant management software. Work Schedule Days: Monday-Friday Shifts: 8:00 am to 5:00 pm Employees may be expected to work hours in excess of their normally scheduled hours in response to department needs and/or City-wide emergencies.

The Administrative Assistant performs passenger travel processing requirements to facilitate the movement, of service members, DoD civilian employees, and authorized dependents by all modes of transportation within Continental United States (CONUS) and Outside Continental United States (OCONUS) IAW DTR Part I, Joint Travel Regulations (JTR), DOD 4500.9-R, local DTS business rules and any other service-specific governing directives. Additionally, the ideal candidates provides official travel assistance to include the movement of DoD passengers in conjunction with the Travel Management Company (TMC). The person in this position defines and advises customers of entitlements; provides counseling, arranges, prepares, and distributes documentation for authorized personnel movement. This position works closely with the government representatives and supported customers, both internally and externally. Must have outstanding verbal and written communication and interpersonal skills; ability to interact effectively across all levels of the organization and with outside organizations/customers. Must possess the ability to protect and maintain confidentiality and to execute tasks and projects independently. Must be an exceptional team player, proactive, self-motivated, well organized and detail oriented. Essential Functions of the Position Select and apply appropriate travel guides, methods, techniques, and work sequences to effectively accomplish work. Process and obtain port calls from the Air Mobility Command Passenger Reservation Center for OCONUS travel, utilizing the Global Air Transportation Execution System (GATES) IAW DTR Regulation 4500.9-R (Part I). Perform international travel duties and make travel arrangements for DoD military and civilian personnel travel for deployments, permanent change of station (PCS) temporary change of station (TCS) and temporary duty (TDY). Arrange commercial charter bus transportation for group travel of two or more individuals, independently or in conjunction with SDDC, and issue the required documentation IAW DTR 4500.9-R (Part I). Advise, counsel, arrange, prepare, and distribute documentation for authorized military and civilian personnel and family members on personal property shipments IAW DTR 4500.9-R, Part IV; Joint Travel Regulation (JTR), and service specific guidelines. Provide desk side counseling to members on shipping and storage entitlements, owner and carrier responsibilities, and claims liability, IAW the JTR, DTR 4500.9-R (Part IV), and all other personal property regulatory directives. Determine entitlements and prepare and process all documentation necessary to effect shipment, storage, Human Remains, and delivery of personal property (household goods, baggage, and mobile homes). Perform assignments with minimal technical assistance. Review work for compliance with regulatory guides and program policies and for soundness of decisions and conclusions. Provide reports and statistical data of all transportation activities. Submit monthly traffic activity reports to Site Lead for compilation. Process incentive payments and reimbursements. Route and award personal property shipments for pick up. Process request for extension of travel and transportation entitlements. Perform other relevant duties as assigned. Supervisory Responsibilities No direct supervisory responsibilities. Physical Demands Required to walk, stand, sit and move about the property for long periods of time. Ability to lift and/or move up to 50 pounds. Work Environment Indoor Office environment. Noise level is nominal. Minimum Qualifications High School diploma or GED, and a minimum of six months of related work experience. Two (2) years of recent and relevant experience in traffic management or aerial port organization as a Travel Clerk, preferred. Must be able to use Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.). Strong written and verbal communication skills. Must fluently speak, write, read, and understand English. Strong Organizational Skills. Ability to multi-task. Possess a Valid State Drivers' License. Security Requirements Must be a US Citizen. Must have an active Secret Clearance or be able to obtain a Secret Clearance. Red River Science & Technology, LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in their entirety. Reasonable accommodation will be made in accordance with governing law

Requirements Bachelor's degree from an accredited institution and 3 years of experience in a Navy administrative environment or in lieu of degree 12 years of experience in a Navy or Marine Corps administrative environment. At least five (5) years' experience at an Executive Level within a Navy or Marine Corps administrative environment. Ability to obtain a Favorable Tier 3 Background Investigation. Recent administrative, presentation, protocol and operations support experience within the last 3 years. Ability to perform duties expected of an Office Manager; exercises discretion and independent judgement with respect to matters of significance within the HQ Front Office. Experience establishing work priorities and communicating effectively with staff inside and outside of the HQ Command. Experience handling a wide range of administrative and executive support related tasks; able to work independently with little to no supervision. Executive administration experience with high level event planning and coordination; itinerary development; and detailed knowledge of Navy protocol and military courtesies policy and regulations. Excellent communication skills, both orally and in writing. A thorough knowledge of the Navy and Marine Corps organizational and command structure. Working knowledge of uses various functions of other software types such as desktop publishing, calendar, electronic mail, spreadsheets, or graphics. Working knowledge of Microsoft Office suite. Active Secret Clearance - Required This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. Salary Description 65k-75k

The City of Virginia Beach is seeking a highly organized, detail-oriented professional to coordinate the day-to-day operations of the Virginia Beach History Museums (VBHM). This role is responsible for ensuring that historic sites are well-maintained, safe, and fully functional, serving as the primary point of contact for Public Works Department, contractors, and consultants on restoration, maintenance, and facility needs. In addition to facilities oversight, this position provides essential administrative support to the Virginia Beach Historic Houses Foundation, including financial tracking, meeting coordination, and grant support. The Operations Specialist serves as the Foundation's lead staff liaison and helps maintain relationships with stakeholder groups such as the Friends of Virginia Beach Historic Houses and other nonprofit partners operating at City-owned historic sites. While primarily housed in the History Museums Division of the Cultural Affairs Department, this position may support additional department initiatives as needed. Key Responsibilities Operations & Facilities Management * Serve as the primary liaison with Public Works, contractors, and consultants to coordinate maintenance, restoration, and capital improvement efforts at historic museum sites. * Identify and track facility, landscaping, and repair needs; submit and follow up on work requests and project timelines. * Ensure all sites remain safe, operational, and compliant with city standards. * Act as the after-hours contact for the department's security vendor(s). * Develop and regularly update standard operating procedures for building operations and site safety. Staffing & Internal Coordination * Oversee the scheduling of part-time and contract staff across multiple museum sites. * Maintain the VBHM master calendar and staffing schedules in coordination with programming and leadership staff. * Serve as the central point of contact for daily site operations and logistical support. Foundation & Stakeholder Support * Provide administrative support to the Virginia Beach Historic Houses Foundation, including scheduling board meetings, preparing agendas and minutes, reconciling bank statements, tracking financial data in QuickBooks, and assisting with annual audits and licensing compliance. * Coordinate Foundation communications and board materials in collaboration with museum leadership. * Assist with drafting or supporting grant applications, sponsorship outreach, and grant reporting. * Maintain strong, collaborative relationships with stakeholder groups including the Friends of Virginia Beach Historic Houses and other community partners. General Department Support * Represent VBHM and the Cultural Affairs Department professionally in community and partner communications. * Support customer service and internal coordination to ensure smooth day-to-day operations. * Participate in department-wide meetings, initiatives, or cross-divisional collaborations as assigned. Qualifications * Experience coordinating facilities, site maintenance, or vendor relationships in a historic, cultural, or public setting. * Strong administrative and organizational skills, including experience with scheduling, calendar management, and documentation. * Familiarity with nonprofit operations, board support, and financial tools such as QuickBooks. * Experience working with contractors, consultants, or municipal departments (e.g., Public Works, Parks & Rec). * Excellent written and verbal communication skills. * Demonstrated ability to balance multiple responsibilities and deadlines across multiple sites. * Grant-writing or sponsorship experience a plus. * Knowledge of museum operations, historic site preservation, or cultural heritage management preferred. * Valid driver's license and reliable transportation required. The City offers a generous benefits package such as health, dental and life insurance, retirement, and savings plans. Other key benefits include: * Maternity/paternity and parental leave (after 1 year of service) * Leave donation program * Tuition Reimbursement * Employee Assistance Program * Professional Development

Tidewater Physicians Multispecialty Group is actively seeking a Practice Support Specialist to practice out of our Administrative office in Newport News. Tidewater Physicians Multispecialty Group (TPMG) includes more than 220 primary care, specialty physicians and advanced practice clinicians in more than 75 locations throughout southeastern Virginia. The schedule is full time work hours, Monday through Friday. This position will work on the Southside (Chesapeake, Norfolk, Virginia Beach, etc.) Position Summary The Practice Support Specialist is responsible for assisting with the development and implementation of projects that are introduced administratively and throughout the physician group. Provides frequent and positive interaction at the physician office level to promote an on-going open exchange for a strong and effective relationship between the office locations and administration. Major Duties and Responsibilities Collaborates with Office Managers, Regional Operations Managers and senior leaders to develop objectives, strategies and plan; conducts comprehensive needs assessments; makes recommendations for optimizing operations at the locations. Assists with the development of priorities based on assessed needs, business impact and available resources. Assists with processing medical-legal documents, insurance and correspondence requests in accordance with professional ethics, and in conformity with federal, state and local statutes. Assists in the start-up of new medical offices as new physicians and specialties join TPMG. Assists Regional Operations Managers with Office Manager turn over or new program training. Participates in new hire training and orientation programs when necessary. Assists with float pool programs. Assures patients are given proper attention during patient advocacy situations Assists with providing appropriate coverage for Office Managers when needed Assists Office Managers (i.e., charge entry, payroll, accounts payable, etc.) Contributes to an atmosphere of team building whether working on a site assignment or at Administration. Continuously looks for ways to develop best practices at the TPMG locations; Conducts fact-finding meetings with physician/manager/staff. Gathers, analyzes and evaluates data. Identifies problems and recommends solutions. Assists Office Managers/Physicians with the implementation of agreed upon changes. Communicates effectively and professionally Values being part of a team with a high expectation for collaboration Works with minimal supervision. Pays strong attention to detail. Maintains strictest confidentiality in all matters to include patient privacy and sensate site assignments. Other duties as assigned. Knowledge, Skills and Abilities Knowledge of organization policies and procedures. Knowledge of fiscal management and HR management techniques, medical office management techniques and practices. Knowledge of basic computer systems and applications. Experience with EHR systems. Skilled in written and verbal communication. Ability to work scheduled hours as defined in the job offer. EDUCATION/TRAINING/REQUIREMENTS Bachelor's degree preferred. Minimum of five years office management experience in a health care setting (preferable with TPMG). Certified Coder, CPC or equivalent. Experience with both family practice and subspecialty groups preferred. PHYSICAL DEMANDS Ability to lift or move equipment. Ability to stand and walk for long periods of time. Ability to sit for extended periods of time. Ability to enter data into a computer via a keyboard. Ability to occasionally reach, bend, stoop and lift up to 30 lbs. * Ability to grasp and hold up to 30 lbs.* Ability to occasionally squat and lean over. Ability to hear normal voice level communications in person or through the telephone. Ability to speak clearly and understandably. Basic vision, corrected. Ability to see and understand data on a computer screen. SUCCESS FACTORS Excellent Time Management/Organized Open Communication/Positive Goal Driven Excellent Customer Service Juggles Multiple Priorities Accuracy and Attention to Detail Interested candidates are encouraged to submit their current cover letter, resume and any credentials. Come join the TPMG team! This is a two step application process. Once you have submitted your completed application please complete our short assessment. The assessment can be found here: ****************************************************************** Id=Y2q8I0b1xddPLkS%2fjCqJHQ%3d%3d TPMG is an equal opportunity employer committed to a diverse and inclusive workforce.

Prince George County Department of Social Services is currently accepting applications for the position of Administrative Support Specialist II. This front desk position will be involved in a wide spectrum of duties providing clerical support to Benefits Programs, Family Services and Administrative staff. The outlined duties include greeting walk-in customers, answering, and forwarding calls to appropriate staff, processing and scanning daily mail, ensuring accuracy and completeness of applications; scheduling appointments for clients applying for benefits, entering data through Application Registration into VaCMS, preparing reports; typing, word processing and data processing duties; assisting clients. The ability to maintain confidentiality is required. For the complete job description, please click here. Thorough knowledge of standard office practices, procedures, equipment and secretarial techniques; thorough knowledge of business English, spelling and type accurately at a reasonable rate of speed; ability to make arithmetical calculations; ability to operate standard office equipment; ability to interact positively with difficult members of the public; ability to follow oral and written instructions; ability to establish and maintain effective working relationships with associates, clients and the general public; excellent customer service skill is required. Knowledge of department programs and policies preferred. Any combination of education and experience equivalent to graduation from high school including or supplemented by courses in typing and considerable clerical experience.Work may be required at times, outside of normal business hours to accommodate the needs of the client. To apply online visit our website at ***************************** To be considered for this position, applicants must fill out a County application which can be completed online. For additional information, please call *************. EOE.

Responsible for providing comprehensive administrative and logistical support to executive leadership at the winery, ensuring efficient operations and a smooth, positive experience for guests and staff. This position encompasses a wide range of tasks, from managing schedules and coordinating meetings, handling sensitive information with utmost confidentiality and discretion, providing timely, accurate, and professional communication, record meeting minutes and follow up on action items to ensure implementation, and assisting with various operational needs across all departments of the winery. Organizational Relationship Direct report to the CEO Duties and Responsibilities Administrative Coordinate meetings and maintain executives' calendars. Draft correspondence per senior management. Proofread, print, and distribute materials as directed. Assist in the collection and analysis of information as requested by senior management. Greet guests and customers in administrative offices. Maintain business list, contacts, emails, and telephone numbers. Arrange meetings as directed in the Board Room, White Horse, or conference room (arrange dates, issue agenda, prepare materials and prepare the room). Maintain and organize all significant corporate documents of record (business licenses, liability insurance, ABC licenses, and Certificate of Good Standing) General Office Responsibilities Maintain corporate electronic and physical files. Respond and/or distribute ***************** email daily. Check and distribute all incoming mail, send outgoing mail, receiving packages, and manage orders and shipments. Maintain office supplies inventory by checking stock to determine inventory level; order supplies as requested by management. Assist other departments as needed and per the request of senior management. Qualifications Must be detail oriented with excellent administrative and clerical skills. Ability to manage multiple tasks with quality and accuracy. Positive and friendly attitude is necessary. Ability to maintain confidentiality. Must have a strong knowledge of Microsoft Office applications. Prefer 2+ years of executive administrative assistance. Experience in human resources, hospitality, accounting, and/or IT preferred. Benefits Medical, Dental, Vision, Life Insurance and Health Savings Accounts 401(k) matching Wine and food discounts Vacation, Sick and Emergency Days This is a full-time, salaried position which will be based on experience.

Title: 00800 - Administrative and Program Specialist III State Role Title: Admin and Office Spec III Hiring Range: $29,772 - $41,500 Pay Band: 3 Agency Website: *********** Recruitment Type: General Public - G Job Duties Norfolk State University Parking Office seeks applicants for an Administrative and Office Specialist III. This position provides customer service in the Department of Parking Services. Parking Services provide adequate, safe, and accessible parking services for the entire campus community. Our office is proactive in meeting the needs of the university through assessments of parking needs and through the development of effective measures to continuously enhance customer services. Our office must be polite, courteous, speak with precise authority, and be clear, distinct, and cautious when dealing with the customer. These administrative functions include record-keeping and maintenance, maintaining the departments tracking log for all incoming and outgoing documents, orders equipment and supplies when needed via the university's procurement interface. Conduct an inventory of all equipment and supplies within the department. Oversees the process for payroll deduction. The successful candidate will be responsible for the following duties: 1. Inserting customers' information into Flex and overseeing the payment process. 2. Developing and maintaining a manual program to effectively and efficiently communicate outstanding citations to the Office of the Bursar, resulting in a financial hold being placed on the student account. 3. Accurately and effectively maintain the Parking services webpage and ensure all vital information is available to the customers. 4. Creating memos and campus-wide communications and ensure the dissemination of important information that would affect the customers' parking experience on campus. 5. T2 Administrator 6. Maintain the line of Communication with the Vendors. 7. Maintain the New online parking portal and service flow. 8. Assistant to the Manager of Parking Services. Oversees the daily operation in the Manager absence and attend meetings. Minimum Qualifications 1. Considerable experience with oral and written communication skills, as well as be customer service oriented. 2. Considerable experience with phone etiquette and verbal communication skills. 3. Demonstrated ability to work independently and take appropriate initiative with minimum supervision. 4. Demonstrated ability to evaluate complaints from the customers and to determine the appropriate action required. 5. Demonstrated ability to interpret, explain, and apply a variety of rules, regulations, and standard policies and procedures. 6. Demonstrated ability to set up filing systems, draft memos, letters, and emails. 7. Demonstrated ability to work well in interrupt mode in an environment with changing priorities; submit reports in a timely matter with no more than two errors a month. 8. Demonstrated ability to be trained and learn the T2 Flex System. 9. Considerable experience with payroll. 10. Working all special events. 11. Assist with special events to include planning and coordinating placement of cones and reserve spaces for large or small events, daily and on weekends. 12. Assist the Ticket Writers when staff shortage accrue. 13. Work the Gates when needed. 14. The ability to work evening and nights to include working rotating shifts and some holidays. Additional Considerations 1. Considerable experience working in an administrative assistant role in higher education. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply. Contact Information Name: Norfolk State University Phone: ************ Email: Email material not accepted. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

The Administrative Assistant performs passenger travel processing requirements to facilitate the movement, of service members, DoD civilian employees, and authorized dependents by all modes of transportation within Continental United States (CONUS) and Outside Continental United States (OCONUS) IAW DTR Part I, Joint Travel Regulations (JTR), DOD 4500.9-R, local DTS business rules and any other service-specific governing directives. Additionally, the ideal candidates provides official travel assistance to include the movement of DoD passengers in conjunction with the Travel Management Company (TMC). The person in this position defines and advises customers of entitlements; provides counseling, arranges, prepares, and distributes documentation for authorized personnel movement. This position works closely with the government representatives and supported customers, both internally and externally. Must have outstanding verbal and written communication and interpersonal skills; ability to interact effectively across all levels of the organization and with outside organizations/customers. Must possess the ability to protect and maintain confidentiality and to execute tasks and projects independently. Must be an exceptional team player, proactive, self-motivated, well organized and detail oriented. Essential Functions of the Position Select and apply appropriate travel guides, methods, techniques, and work sequences to effectively accomplish work. Process and obtain port calls from the Air Mobility Command Passenger Reservation Center for OCONUS travel, utilizing the Global Air Transportation Execution System (GATES) IAW DTR Regulation 4500.9-R (Part I). Perform international travel duties and make travel arrangements for DoD military and civilian personnel travel for deployments, permanent change of station (PCS) temporary change of station (TCS) and temporary duty (TDY). Arrange commercial charter bus transportation for group travel of two or more individuals, independently or in conjunction with SDDC, and issue the required documentation IAW DTR 4500.9-R (Part I). Advise, counsel, arrange, prepare, and distribute documentation for authorized military and civilian personnel and family members on personal property shipments IAW DTR 4500.9-R, Part IV; Joint Travel Regulation (JTR), and service specific guidelines. Provide desk side counseling to members on shipping and storage entitlements, owner and carrier responsibilities, and claims liability, IAW the JTR, DTR 4500.9-R (Part IV), and all other personal property regulatory directives. Determine entitlements and prepare and process all documentation necessary to effect shipment, storage, Human Remains, and delivery of personal property (household goods, baggage, and mobile homes). Perform assignments with minimal technical assistance. Review work for compliance with regulatory guides and program policies and for soundness of decisions and conclusions. Provide reports and statistical data of all transportation activities. Submit monthly traffic activity reports to Site Lead for compilation. Process incentive payments and reimbursements. Route and award personal property shipments for pick up. Process request for extension of travel and transportation entitlements. Perform other relevant duties as assigned. Supervisory Responsibilities No direct supervisory responsibilities. Physical Demands Required to walk, stand, sit and move about the property for long periods of time. Ability to lift and/or move up to 50 pounds. Work Environment Indoor Office environment. Noise level is nominal. Minimum Qualifications High School diploma or GED, and a minimum of six months of related work experience. Two (2) years of recent and relevant experience in traffic management or aerial port organization as a Travel Clerk, preferred. Must be able to use Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.). Strong written and verbal communication skills. Must fluently speak, write, read, and understand English. Strong Organizational Skills. Ability to multi-task. Possess a Valid State Drivers' License. Security Requirements Must be a US Citizen. Must have an active Secret Clearance or be able to obtain a Secret Clearance. Red River Science & Technology, LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in their entirety. Reasonable accommodation will be made in accordance with governing law

T3W Business Solutions, Inc. is a Woman-Owned Small Business with Headquarters located in San Diego, CA. It is our mission to help our clients develop strategies to optimize their use of space and resources resulting in maximum benefits; we also deliver quality data and analysis to support our client's daily facility operations, planning, and compliance programs. We are looking for an Administrative Management Specialist in Chesapeake, Virginia. Summary Provide technical and professional requirements in support of the Center for Security Forces (CENSECFOR) training mission. Instructional, professional, management services, and associated support services to enable CENSECFOR to provide mission essential management support and training. Responsibilities Assist with presentation, protocol, operational, or administrative tasks to support the CENSECFOR senior leadership. Drafts and prepares, in proper format, correspondence, directives and various forms for signature and reviews for errors. Utilizes the full range of functions, including advanced processes, of one or more word processing software applications to produce medical, scientific or technical documents. Makes travel arrangements based on general travel intentions, known preferences of traveler and in accordance with appropriate travel regulations. Schedules transportation, hotel/Government quarters reservations in a timely manner. Effectively deals with security issues. Accurately prepares travel orders and travel vouchers. Maintains contact with travelers. May maintain reports on travel fund issues. Assist with coordination and planning of CENSECFOR hosted conferences to include staff briefing preparation, assistance with conference logistics (billeting, protocol liaison, facilities liaison, etc.). Schedules in-house conferences and meetings in the local area and schedules large meetings and conferences, possibly at distant locations. Attends conferences/meetings to assist in administrative set-up, details, and taking of minutes to track action items. Analyzes proposed and existing regulations and directives for conformance to style guides, for clarity, to avoid duplication or conflict with other issuance, and to recommend appropriate corrective actions. Prepares command instructions/notices in their proper format. Maintains the Commanding Officer's and Executive Director's calendar. Maintains the Center's calendar and the scheduling of the Audio Bridge Calendar. Maintains the schedules for all of the Center HQ's Conference Rooms. Provides expert advice to office staff regarding the preparation and publication of various documents with complex formats, such as newsletters, brochures, flyers, special reports, briefings, and manuals. Applies publishing capabilities to enhance the impact and effectiveness of such items as reports, presentation and briefing material, training material, and scientific or technical study papers. Manages the Command's Incentive Award Program for military and civilian personnel processing awards through the approval process. Prepares award packages and processes award certificates/medals. May also perform duties of Administrative Support Specialist, including: Review correspondence generated by Learning Activity staff to ensure that the contents are consistent with Navy policies and procedures, and that it contains all pertinent information to avoid delays in processing. Administer the Site Mail Management Program, including picking up and dropping mail. Administer the Site Files and Records program. Create and prepare message traffic for review and release upon leadership approval. Receive and re-distribute incoming message traffic locally as appropriate. Prepare award packages for military/civilian personnel for submission to CENSECFOR. Prepare military retirement-related correspondence and official ceremonial paperwork. Manage the Check-In/Check-Out process for the activity. When appropriate, provide coordination with the respective headquarters staff (i.e., Government Travel Charge Card (GTCC)). Conduct Site Indoctrination for new personnel. Track and coordinate travel of personnel in coordination with CENSECFOR. Prepare Navy and Marine Corps enlisted and officer fitness report. Fulfill Privacy Act Office Administrator responsibilities, including semi-annual audits. Function as the Activity's alternate point of contact for the local Personnel Support Activity Detachment and/or Training Support Center Detachment. Set up classrooms and ensure that all classroom material is available for convening classes. Prepare graduation certificates/PIM's as appropriate, and coordinate with TSC Student Control office as necessary. Assist with maintaining the Shared Drive reviewing for PII, excess duplicate files, etc. Function as the activity's administrative assistant and track status of training. Coordinate training schedules. Maintain training schedule, and associated documentation, on the Total Workforce Management Site (TWMS), MyNavyPortal (MNP), Navy eLearning (NeL), and FLTMPS websites. Update and maintain the training site web page. Track funding balances and inventory receipt/distribution/management of Learning Activity purchase orders. Requirements Bachelor's degree from an accredited institution and 3 years of experience in a Navy administrative environment or in lieu of degree 12 years of experience in a Navy or Marine Corps administrative environment. At least five (5) years' experience at an Executive Level within a Navy or Marine Corps administrative environment. Ability to obtain a Favorable Tier 3 Background Investigation. Recent administrative, presentation, protocol and operations support experience within the last 3 years. Ability to perform duties expected of an Office Manager; exercises discretion and independent judgement with respect to matters of significance within the HQ Front Office. Experience establishing work priorities and communicating effectively with staff inside and outside of the HQ Command. Experience handling a wide range of administrative and executive support related tasks; able to work independently with little to no supervision. Executive administration experience with high level event planning and coordination; itinerary development; and detailed knowledge of Navy protocol and military courtesies policy and regulations. Excellent communication skills, both orally and in writing. A thorough knowledge of the Navy and Marine Corps organizational and command structure. Working knowledge of uses various functions of other software types such as desktop publishing, calendar, electronic mail, spreadsheets, or graphics. Working knowledge of Microsoft Office suite. Active Secret Clearance - Required This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. Salary Description 65k-75k

Title: 00807- Administrative Office Specialist State Role Title: Administrative and Office Specialist III Hiring Range: 31,886.00-49,662.00 Pay Band: 3 Agency Website: *********** Recruitment Type: General Public - G Job Duties Organizational Objective: To provide administrative support and oversight to the university's English and Foreign Languages department and to the College of Liberal Arts, as well as an array of educational support programs. Purpose of Position: To provide administrative assistance to the Department Chair of English and Foreign Languages in furtherance of the mission of the university. Minimum Qualifications Significant work experience interacting with stakeholders on the phone, by email, or in person. Demonstrated ability to retrieve and interpret organizational policies across the university, to provide guidance, referrals, and/or solutions to faculty, staff, students, and parents who need assistance. Excellent written and oral communication skills; Strong interpersonal communication skills that will facilitate and ease daily interactions with a diverse group of university stakeholders who have a range of needs. Strong computer skills and fluid ability to use current application knowledge to adapt to new tasks or sets of instructions Demonstrated experience and skills in office or business administration required. Preferred Qualifications Experience in an office setting within higher education Training or licensure in Microsoft Office Suite Willingness to attend on-campus training seminars, program training sessions, etc. Willingness to assist with acquiring and distributing information to faculty regarding special campus programs such as fund-raising or lectures and other special events Additional Considerations You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position. Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship. EEO Statement NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Contact Information Name: Human Resources Phone: ********** Email: Emailed material is not accepted. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.