Executive assistant jobs in Newport, RI

Job DescriptionDescription: The Executive Assistant provides high-level administrative, analytical, and project support to multiple members of the executive leadership team. This role goes beyond traditional administrative duties - serving as a key partner in data reporting, project coordination, and presentation development. The ideal candidate is proactive, detail-oriented, and thrives in a dynamic environment where priorities shift frequently. Key Responsibilities Provide high-level administrative support to multiple senior leaders, managing calendars, priorities, and confidential information with professionalism and accuracy. Prepare and refine reports, correspondence, and presentations for leadership and board meetings. Develop and maintain operational dashboards, KPI reports, and performance summaries using Excel, PowerPoint, and ERP/CRM data (Epicor Prophet 21, Paylocity, etc.). Track strategic initiatives, ensuring accurate data reporting and timely communication across departments. Coordinate and support cross-functional projects, M&A integration tasks, and company-wide initiatives. Create polished PowerPoint presentations and visual materials that translate complex data into clear executive insights. Serve as a liaison between executives and internal teams, ensuring follow-through and alignment on key priorities. Own the process for coordinating company events. Requirements: Experience: 1-3 years in an Executive Assistant, Operations Analyst, or Project Coordinator role or equivalent experience. Experience in a multi-leader or cross-functional support environment. Strong proficiency in Microsoft Office Suite, especially Excel (pivot tables, VLOOKUP/XLOOKUP, data visualization) and PowerPoint. Familiarity with ERP and CRM systems (Epicor Prophet 21, Salesforce, HubSpot, etc.) and comfort handling data exports. Skills: Exceptional organization, time management, and attention to detail. Strong written and verbal communication skills. Analytical mindset with the ability to synthesize data into actionable insights. Proven ability to manage multiple priorities and maintain composure under pressure. Discretion, integrity, and sound judgment in handling confidential information. Preferred Attributes Background in industrial distribution, manufacturing, or B2B environments. Experience with project management tools (Smartsheet, Asana, or MS Project). Comfort working in a private-equity or growth-oriented organization where reporting and metrics are key. Capable of anticipating needs and providing proactive solutions before being asked. Compensation & Benefits Competitive salary and performance-based bonus eligibility. Comprehensive health, dental, and vision insurance. 401(k) with company match. Paid time off and holidays. Opportunities for professional development and growth within a rapidly expanding organization.

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $47.16/hour to $67.50/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Job Title: Executive Assistant to the Assistant Superintendent Class Title: Regular- Non-Union- Exempt Salary Range: $26.00-$29.00 Hours per week: Full Time - 40 hours Job Summary: The incumbent serves as the executive assistant to the Assistant Superintendent of Schools; managing correspondence, communication and other routine matters, maintaining records and data and generating reports. This individual must maintain confidentiality and exercise discretion regarding work related issues and activities; to do related work as required. Responsibilities: Schedules events, appointments, meetings, and training sessions for the Assistant Superintendent of Schools and other administrators and makes all necessary arrangements including documents, binders, room reservations, and all other requirements. Screens telephone calls for the Assistant Superintendent of Schools and other Administrators and assists telephone callers for the Assistant Superintendent of Schools and other Administrators whenever possible. Greets and screens visitors providing responses to inquiries whenever possible. Opens, organizes, and reviews the mail daily for the Assistant Superintendent of Schools and other Administrators; handling various inquiries/requests when appropriate. Assists the Assistant Superintendent of Schools and of School Committee members in preparing for the Health and Wellness subcommittee meetings and serves as secretary for the subcommittee at their meetings. Maintains School Committee policy book on the WPS share drive and on the WPS website. Using Microsoft Office and Google Workspace, creates and maintains spreadsheets and performs data entry in a variety of circumstances. Maintains all files for Assistant Superintendent of Schools and other Administrators. Assists with the implementation and monitoring of federal and state grants. Tracks and maintains teacher certification records and professional development hours in accordance with state mandates. Serves as the primary liaison between the district and families requesting to homeschool. Coordinates student teacher placement requests with colleges and universities. Assists in preparing and maintaining the annual budget for the Office of the Assistant Superintendent. Performs other work as required. Qualifications: Experience Familiarity with the principles and practices of public administration Demonstrated ability to problem solve and innovate Ability to exercise a high degree of initiative and good judgment Ability to understand, follow and communicate complex written and verbal instructions Ability to maintain strictest confidence in personnel and other sensitive issues Thorough knowledge of Microsoft Office especially Word, Excel and PowerPoint Google Suite; Adobe Photoshop, preferred. Manage financial documents, purchasing and budgetary processes including those associated with federal grants Excellent communication skills including writing and editing correspondence, creating announcements, articles, newsletters, district-to-community publications, letterhead, and media communications; as well as verbal skills to communicate procedure, oversee processes, and share information. Coordinate logistics of district-level professional development activities Strong Customer Service skills including pleasant telephone manner and follow up on issues that cannot be immediately resolved. Ability to gather information, maintain records and produce reports Ability to establish and maintain effective working relationships with other departments, public and private organizations, department personnel and the public at large Working knowledge of a variety of automated office equipment (including Fax, Phone, Copier, Printer, Scanner, and USPS postage meter) and the ability to use that equipment to communicate effectively and professionally Post social media and website content Devise systems and procedures to improve efficiency The incumbent should have experience based on one (1) to three (3) years of employment in municipal, state, or federal government or any combination of education and experience that shall be substantially equivalent to the above education and experience requirements. Education: High School Diploma or equivalent is required. An associate's degree is preferred. Physical Requirements: Walk, climb stairs, bend and lift up to 45lbs. Must be legally authorized to work in the United States Must provide a current national background check without disqualifying results at time of hire.

VRC is a full-service, independent, global valuation firm that focuses exclusively on valuation and advisory services. Since 1975, we have delivered valuation and financial opinions for M&A transactions and the financial and tax reporting requirements of Fortune 500 companies, private equity firms and their portfolio companies, and more. We welcome you to learn more about us. About this role: This position provides a broad scope of executive assistant, office management, and administrative services for valuation professionals and business development professional staff. General responsibilities include administrative support, overseeing general office operations, and functioning as on-site contact for certain personnel functions. This position is primarily on-site, initially in our Norwood office, but will be in our new Boston office beginning at some point in March. What you will do: Perform or correlate varied administrative, business development, and professional staff support duties requiring professionalism, awareness of the impact of developing situations, and exercise of judgment and timely action. Specific functions include, but are not limited to: Office Administration Assist in the office move from Norwood to Boston (Prudential Building) in March 2026 Coordinate daily use of offices and desks as needed once in Boston office Process and review incoming and outgoing correspondence, reports, and communications Maintain and communicate activity calendars and travel itineraries, as required In the absence of the Managing Director or staff members, act as a central reporting and coordinating point within the organization for matters requiring immediate attention Ensure conformance to VRC requirements for timely and accurate client engagement records and status, and sub-contractor assignments, agreements, and invoices Assist members of the Boston office with monthly expense reporting Assist in the hiring process Coordinate orientation of new employees regarding general office procedures Assist Corporate with processing of new employee entry documents and the employee exit process Control inventory of office supplies and coordinate equipment maintenance Organize periodic office outings Perform general administrative duties as needed, which may include filing, photocopying, and mailing Business Development Assist in scheduling calls and meetings Prepare schedules, materials, and arrangements for sales meetings and internal meetings Work with Business Development to conceptualize and organize client outings and engagements Manage guest list and relevant post-event follow-up Help update and maintain CRM databases with customer and prospect information Assist in preparation of client engagement letters, correspondence, reports, and presentations Other tasks as needed to support office and business development needs What you will need: Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position Excellent knowledge of Microsoft Office Proficiency in English Exemplary planning, attention to detail, and time management skills Up-to-date experience with advancements in office gadgets and applications Ability to multitask and prioritize daily workload High level verbal and written communications skills Discretion and confidentiality High School degree; additional qualification as personal assistant would be considered an advantage What we offer you: Competitive bonus program Medical/Dental/Vision insurance, Life Insurance, Disability, Health Savings Account, Dependent Care Reimbursement, Commuter Benefits, 401k match program, and voluntary insurance options Generous time off/ Flexible work arrangements Reimbursement for admission fees and study material for professional designations Growth - VRC is growing, and so can your career For more information on our various benefit offerings visit our Careers page Our Commitment to Diversity & Inclusion VRC is an equal opportunity employer committed to creating a diverse team. We are committed to diversity, inclusion, and the equitable treatment of our colleagues, the communities in which we live and work, and our clients. We value creating and working within a team-based environment where each person's talent, ideas, opinions, and expertise are respected. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability, or veteran status, among other factors. Applicants with a disability who need assistance applying for a position with VRC are asked to email *****************************. $65,000 - $85,000 The base salary offered at the time of hire is only a portion of total compensation and may differ from the stated range. It could be higher or lower depending on various factors, including the candidate's relevant qualifications, skills, and experience, as well as the specific service line and location for the position. In addition to base pay, you will receive a 12.50% quarterly profit-sharing compensation bonus. You will also be eligible for a discretionary year-end bonus. For more information, ask your recruiter or hiring manager for details

ACS is looking for an Administrative Assistant to perform a variety of administrative and clerical services remotely and onsite. Duties of the Administrative Assistant include: Greets guests and maintains professional conduct throughout the office Maintains data and documents, including development support, handling and storage, and required technical data and document delivery. Answer and direct phone calls Plan meetings and take detailed messages Write and distribute official email (unclassified), correspondence memos, letters, and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and supplier Book travel arrangements Submit and reconcile purchase requests Provide general support to visitors Act as the point of contact for internal and external contacts Liaise with senior officers to handle requests and queries Skills Proven experience as an administrative assistant or office admin assistant Knowledge of Navy administrative systems and procedures Must have high level of interpersonal and problem solving skills to handle sensitive and confidential situations. Position continually requires demonstrated poise and tact. Working knowledge of Microsoft Office Suite, with a focus on outlook and Excel Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Learn more about this position at www.ac-staffing.com

At the Woods Hole Oceanographic Institution (WHOI), our mission is to understand the ocean for our planet and our future. Some of the world's most talented ocean scientists and engineers work here, pushing the boundaries of knowledge to uncover the ocean's profound influence on our planet and our lives. If you want to support the people who go to impossible places to do impossible things, you can help make a difference. Please submit your resume along with a cover letter that highlights your interest in this position and explains how your experience aligns with the role and the mission of WHOI. Job Description The Development Office is seeking an organized, proactive, team-oriented, and resourceful administrative professional to join our fundraising team as a Senior Administrative Assistant II. Reporting to the Senior Director of Advancement Operations and Stewardship, this position provides critical support to the major and principal gift fundraisers by anticipating needs, prioritizing tasks, and initiating projects that advance fundraising goals. The successful candidate will gain an understanding of fundraising processes and best practices, maintain and update donor records in the Raiser's Edge database, and generate analytical reports and mailing lists. As a key cross-functional collaborator within the Development team, the ability to communicate effectively with Trustees, Members of the Corporation, major donors, and external partners is essential. This role also assists fundraisers in developing solicitation strategies and collaborates closely with Advancement Services colleagues to implement efficient processes that strengthen the Development team's work overall. ESSENTIAL FUNCTIONS AND DUTIES Develops working knowledge of fundraising objectives and donor strategies; reflects this in donor relationships and interactions. Creates and updates donor records in the Raiser's Edge database on a timely basis and manages data import/export tasks along with the creation of queries, exports and reports on an ad hoc and regularly scheduled basis. Assists in proposal preparation and prepares budgets and standardized documentation. Drafts correspondence, reports and memos for the fundraisers. Helps plan and organize staff appointments, meetings and travel, which includes preparation of background materials on donor prospects. Participates in regular staff meetings. Tracks Moves Management data in Raiser's Edge database and run regularly scheduled moves reports. Shares responsibility for general Development Office phone line and email address. Develops system for tracking planned giving donations and intentions and provides regular status reports. Performs basic research tasks related to donors and potential donors. Creates bios based on this research and updates the database as needed. Reviews Development Office correspondence to extract relevant donor information and enters into the database. Assists fundraisers with the monitoring of budgets, submission of expense reports, creation of purchase orders and general vendor interactions. Handles and maintains confidential materials, some of a complex nature. Maintains, organizes and prioritizes multiple office tasks. Performs other duties as deemed necessary to serve the Development Office and/or the Institution's needs REQUIRED SKILLS AND EXPERIENCE HS Diploma or GED 2+ years of administrative or office operations experience Proficiency in MS Office Suite Strong customer service acumen; exceptional communication skills Experience in data analysis and reporting PREFERRED SKILLS AND EXPERIENCE Bachelor's degree in Business Management or related field 5+ years of administrative/operations experience that includes budget oversight Experience managing CRM databases; Raiser's Edge strongly preferred Additional Job Requirements Travel: less than 15%------------------------------------- This is a full-time, regular, benefits-eligible position that will operate in a hybrid schedule (3 days/week onsite). Salary Range: $30-35/hr The salary range provided for this position reflects the expected minimum and maximum base pay for new hires. Actual compensation will be determined based on factors such as relevant skills, experience, and qualifications, as well as internal equity and market conditions. In addition to base salary, eligible employees also receive a comprehensive benefits package. WHOI accepts applications on a rolling basis - applications will be reviewed as they are received, and we encourage you to submit your application as soon as possible to ensure full consideration. While we will continue to review applications until the position is filled, and early applicants may have an advantage in the selection process. EEO Statement Woods Hole Oceanographic Institution (WHOI) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

About VRC: VRC is a full-service, independent, global valuation firm that focuses exclusively on valuation and advisory services. Since 1975, we have delivered valuation and financial opinions for M&A transactions and the financial and tax reporting requirements of Fortune 500 companies, private equity firms and their portfolio companies, and more. We welcome you to learn more about us. About this role: This position provides a broad scope of executive assistant, office management, and administrative services for valuation professionals and business development professional staff. General responsibilities include administrative support, overseeing general office operations, and functioning as on-site contact for certain personnel functions. This position is primarily on-site, initially in our Norwood office, but will be in our new Boston office beginning at some point in March. What you will do: Perform or correlate varied administrative, business development, and professional staff support duties requiring professionalism, awareness of the impact of developing situations, and exercise of judgment and timely action. Specific functions include, but are not limited to: Office Administration Assist in the office move from Norwood to Boston (Prudential Building) in March 2026 Coordinate daily use of offices and desks as needed once in Boston office Process and review incoming and outgoing correspondence, reports, and communications Maintain and communicate activity calendars and travel itineraries, as required In the absence of the Managing Director or staff members, act as a central reporting and coordinating point within the organization for matters requiring immediate attention Ensure conformance to VRC requirements for timely and accurate client engagement records and status, and sub-contractor assignments, agreements, and invoices Assist members of the Boston office with monthly expense reporting Assist in the hiring process Coordinate orientation of new employees regarding general office procedures Assist Corporate with processing of new employee entry documents and the employee exit process Control inventory of office supplies and coordinate equipment maintenance Organize periodic office outings Perform general administrative duties as needed, which may include filing, photocopying, and mailing Business Development Assist in scheduling calls and meetings Prepare schedules, materials, and arrangements for sales meetings and internal meetings Work with Business Development to conceptualize and organize client outings and engagements Manage guest list and relevant post-event follow-up Help update and maintain CRM databases with customer and prospect information Assist in preparation of client engagement letters, correspondence, reports, and presentations Other tasks as needed to support office and business development needs What you will need: Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position Excellent knowledge of Microsoft Office Proficiency in English Exemplary planning, attention to detail, and time management skills Up-to-date experience with advancements in office gadgets and applications Ability to multitask and prioritize daily workload High level verbal and written communications skills Discretion and confidentiality High School degree; additional qualification as personal assistant would be considered an advantage What we offer you: Competitive bonus program Medical/Dental/Vision insurance, Life Insurance, Disability, Health Savings Account, Dependent Care Reimbursement, Commuter Benefits, 401k match program, and voluntary insurance options Generous time off/ Flexible work arrangements Reimbursement for admission fees and study material for professional designations Growth - VRC is growing, and so can your career For more information on our various benefit offerings visit our Careers page Our Commitment to Diversity & Inclusion VRC is an equal opportunity employer committed to creating a diverse team. We are committed to diversity, inclusion, and the equitable treatment of our colleagues, the communities in which we live and work, and our clients. We value creating and working within a team-based environment where each person's talent, ideas, opinions, and expertise are respected. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability, or veteran status, among other factors. Applicants with a disability who need assistance applying for a position with VRC are asked to email *****************************. $65,000 - $85,000 The base salary offered at the time of hire is only a portion of total compensation and may differ from the stated range. It could be higher or lower depending on various factors, including the candidate's relevant qualifications, skills, and experience, as well as the specific service line and location for the position. In addition to base pay, you will receive a 12.50% quarterly profit-sharing compensation bonus. You will also be eligible for a discretionary year-end bonus. For more information, ask your recruiter or hiring manager for details

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account. Exemption Status: Non-Exempt Hiring Range: $16.60 - $31.37 Please note that the final offer may vary within this range based on a candidate's experience, skills, qualifications, and internal equity considerations. Schedule Details: Monday through Friday Scheduled Hours: 815a-445p Shift: 1 - Day Shift, 9 Hours (United States of America) Hours: 40 Cost Center: 34000 - 1620 Southbridge Orthopedics This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. The Secretary, Medical Admin Sr provides advanced administrative and clerical support to physicians, advanced practice providers, and clinical staff. In addition to performing the full scope of Secretary, Medical Admin responsibilities, this position may coordinate office operations and staff activities, train and mentor administrative personnel, manage complex scheduling and program support, and serves as the primary liaison for clinical, academic, and administrative functions. The Secretary, Medical Admin Sr ensures the highest standards of professionalism, confidentiality, and customer service while supporting the operational efficiency of the medical office. II. Major Responsibilities 1. Patient Scheduling, Registration, and Coordination * Schedules and coordinates inpatient and outpatient visits, procedures, and diagnostic testing, collaborating with patients, caregivers, and ancillary services to ensure accuracy and timeliness. * Registers patients, verifies insurance coverage and eligibility, and secures required referrals or authorizations. * Assists with new patient intake, including collecting demographic and insurance information. * Identifies urgent patient-care needs and escalates to providers or clinical staff as appropriate. 2. Communication and Customer Service * Answers and screens phone calls, responds to routine inquiries, and routes messages to appropriate caregivers. * Greets visitors and patients, determines their needs, provides information on procedures and policies, and ensures a professional, courteous experience. * Serves as liaison between patients, families, and caregivers to promote timely and effective communication. * Escorts patients to examination rooms and chaperones examinations as required. 3. Documentation, Transcription, and Correspondence * Transcribes medical reports from dictation and produces correspondence, reports, memos, and other documents. * Proofreads and edits materials for grammar, spelling, format, and style. * Composes or prepares standard letters and forms for review. * Prepares, updates, and maintains patient charts, records, and other documentation in accordance with organization standards and HIPAA regulations. 4. Meeting, Program, and Faculty Support * Arranges and coordinates internal and external meetings; prepares and distributes agendas; records and distributes minutes. * Makes travel arrangements for conferences, meetings, and other events. * May coordinate residency, fellowship, clerkship, or other educational programs, including schedules, requirements, and related documentation, as assigned. 5. Billing and Financial Processing * Collects patient copayments, processes payments, and maintains records for daily deposits. * Performs on-site charge entry for submission to billing. III. Position Qualifications License/Certification/Education: Required: 1. High School diploma or equivalent. Preferred: 1. Completion of a medical secretary, medical assistant, or related vocational training program. Experience/Skills: Required: 1. 2 years of experience in a medical office or healthcare setting. 2. Proficiency in Microsoft Office Suite and electronic health record (EHR) systems. 3. Strong organizational, communication, and customer service skills. 4. Ability to maintain confidentiality of patient and organizational information. 5. Demonstrated ability to manage multiple priorities in a fast-paced environment. Preferred: 1. Previous experience providing administrative support in an academic medical office. 2. Familiarity with medical terminology, insurance authorization processes, and clinical workflows. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. IV. Physical Demands and Environmental Conditions Work is considered sedentary. Position requires work indoors in a normal office environment. Major Responsibilities: Transcribes medical reports for physicians from dictation. Produces correspondence, reports memos, etc. from dictation drafts, models, etc. Proof reads and corrects material. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc. Accurately registers and updates patient information on computer based systems. Notifies physicians or supervisor of priority items. Schedules meetings for physicians. Serves as receptionist. Greets visitors and/or patients. Ascertains their needs, and provides information as required. Provides quality customer service. Receives patient care related visits and phone calls, provides routine information, identifies problem related priorities. Responds to emergency need to interrupt or contact physician and/or clinicians, based on physician's guidelines. Refers matters to appropriate person within department. Position Qualifications: Requires a High School diploma, additional specialized medical secretarial/medical office training and 1-2 years of medical secretarial/administrative support experience. Software used: Word processing, spreadsheet, Medi-Tech, IDX, Lynx, etc. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. Physical Demands and Environmental Conditions: Work is considered sedentary. Position requires work indoors in a normal office environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at ***********************************. We will make every effort to respond to your request for disability assistance as soon as possible.

Information Posting Number SF02110 Job Title Executive Assistant I (College of Education) Position Number 106964 FTE 1.00 FLSA Exempt Position Type Professional Staff Union Non-Union Non-Classified Staff Pay Grade Level Grade Level: 7 Pay Grade Range Anticipated Hiring Salary Range: $59,000 - $65,000 Status Calendar Year, Full-time, Permanent Department Information Department COEDU Dean's Office Contact(s) Please note: Job applications must be submitted directly online only at: (********************* Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded No Extension Contingency Notes Job Description Summary The search will remain open until the position has been filled. First consideration will be given to applications received by January 2, 2026. Applications received after January 2, 2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration. _______________________________________________________________________________________________________ About URI: The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City. _________________________________________________________________________________________________ POSITION SUMMARY: Serve as executive assistant to the Dean, providing critical administrative support. Perform private administrative duties of a complex and responsible nature. Duties and Responsibilities KEY DUTIES AND RESPONSIBILITIES: Assist the Dean in carrying out administrative responsibilities; research and troubleshoot issues needing resolution at the college. Provide confidential administrative services, including the following: arrange and schedule meetings; type reports, correspondence, speeches and related materials; make travel arrangements; draft and respond to routine correspondence; take and transcribe dictation or transcribe from tapes; and prepare and maintain spreadsheets. Arrange, schedule and conduct and coordinate special events, such as meetings, conferences and social events. Support marketing and outreach efforts as necessary. Attend and be the lead-coordinator for all major College events, such as College meetings, Advisory Board meetings, Student Advisory Board events, and commencement. Some events may be outside of traditional working hours. Answer phones, greet visitors, and disseminate information to a diverse constituency. Exhibiting a high degree of tact and sensitivity, deal directly with the public, students, faculty, staff, and officials (both within and outside the university) on behalf of the Vice President or Dean. Prioritize responses to correspondence, phone calls and various issues, thereby minimizing demands on the Vice President's or Dean's time, allowing him/her to focus on broader and more critical issues. Develop and maintain office files and ensure their confidentiality. Provide Alumni support as needed. Interview and recommend for appointment administrative and student help within the office. Train, schedule, and assign workloads to support staff and student help. OTHER DUTIES AND RESPONSIBILITIES: Perform other duties as required. This position requires availability to work a flexible schedule. LICENSES, TOOLS, AND EQUIPMENT: Personal computers, printers; word processing, spreadsheet, database management and scheduling software; dictaphone/tape recorder; fax and copying machines; calculator. Required Qualifications REQUIRED: 1. High school diploma or GED. 2. Minimum of three years of progressively responsible experience in the capacity of administrative assistant in a complex professional environment. 3. Excellent time management and organizational skills in a multiple priority environment. 4. Proficiency with word processing, spreadsheet, database and scheduling software. 5. Strong interpersonal and verbal communication skills. 6. Proficiency in written communication skills. 7. Supervisory experience. 8. Ability to maintain confidentiality. 9. Ability to work with diverse groups/populations. Preferred Qualifications PREFERRED: * Associate's degree. * Minimum of five years of progressively responsible experience in the capacity of administrative assistant in a complex professional environment. * Proficiency with Stenography. * Experience at the University of Rhode Island. ___________________________________________________________________________________________________ EEO STATEMENT: URI is unwavering in its commitment to equal opportunity, community, equity, and diversity. In furtherance of its mission to serve and support all learners as the state's public flagship university, URI continues to expand efforts to recruit and retain a broadly representative workforce as well as to regularly evaluate the effectiveness of those efforts. All employment decisions, including hiring, are made without regard to protected status. Qualified individuals with disabilities may request a reasonable accommodation by contacting the URI benefits office at ************. For TTY assistance, contact R.I. Relay Services at 711. Environmental Conditions The incumbent is not substantially exposed to adverse environmental conditions. Posting Date 12/18/2025 Closing Date Special Instructions to Applicants Please attach the following 2 (PDF) documents to your online Employment Application: (#1) Cover letter. (#2) Resume. Note: References will be upon request by the search committee. Quicklink for Posting ***********************************

OCES aims to support elders and individuals with disabilities by providing vital information and coordination of services that promote healthy, save lives for our consumers. We want to help them stay as active and engaged in their lives and in their own communities for as long as possible. We are looking for a dedicated Program Assistant to support the work in our Senior Care Options (SCO) department. What you'll do: Maintain resources/databases as required Organize and maintain program materials Complete mailings to consumers as required Handle Transportation requests for consumers Assist SCO staff with initial services requests Assist SCO staff in tracking authorized services What you'll bring: Your passion for helping others and desire to make a difference Adaptability to be able to change as the needs of consumers and/or programs change At least one year of experience in the human services or related field Strong computer skills including Office 365 What you'll get: Ability to work with an enthusiastic team of like-minded individuals Opportunity to develop professionally in your chosen career Great work/life balance: 35-hour work week with some flexibility; standard M-F workweek; hybrid work environment. Exceptional benefits: health benefits available on day 1; generous paid time off policies; company paid LTD and life insurances, 401K plan APPLY TODAY! OCES is an open, welcoming organization that respects our diversity. We encourage all qualified persons to apply!

About KDC: At KDC we are on a mission to empower and support all people to meet their full potential in a world where every individual and family thrives, no matter the circumstances. About this role: The Administrative Coordinator II provides administrative and receptionist support to the Quality and Compliance department and New Bedford-based programs. This role supports daily office operations, maintains accurate documentation, and serves as a key point of contact for staff, visitors, and partners. The position contributes to efficient, compliant, and collaborative operations that support the organization's mission and the communities we serve. Schedule: Monday through Friday, 8 am - 4 pm in office. Compensation: $23-$25/hour We are looking for people who have: Associate's degree in Business Administration, Human Services, Health Administration, or a related field. Minimum of one (1) year of experience working in an office setting. Proficiency with Microsoft Office Suite (Word, Excel, Outlook). Strong organizational, communication, and multitasking skills. Ability to handle confidential and sensitive information with discretion. Ability to work independently and manage multiple priorities effectively. Valid driver's license and reliable transportation. Physical Requirements for this role: Mobility: Ability to sit for extended periods at a desk or computer workstation. Manual Dexterity: Regular use of hands and fingers for typing, filing, and operating standard office equipment such as computers, phones, copiers, and fax machines. Visual and Auditory Requirements: Ability to read and produce documents, operate a computer screen for prolonged periods, and communicate clearly in person and over the phone. Lifting/Carrying: Occasionally lift and carry materials or office supplies up to 20 pounds. Other: Ability to move within the office to access files, supplies, and meeting areas. Working Environment for this role: Setting: Professional office environment with standard office equipment and furnishings. Work Hours: In-office, there is no remote or hybrid option. Monday through Friday during regular business hours; occasional flexibility may be required for special projects or events. Conditions: Moderate noise level typical of an office (e.g., conversations, printers, phones). Interactions: Frequent interaction with team members, visitors, and external partners in person, by phone, and via email. Pace: Periods of steady workflow with occasional time-sensitive tasks requiring attention to detail and prioritization. In this role, you'll get to:Program & Department Support Provide administrative support to New Bedford-based programs and departments in collaboration with program leadership. Assist with data entry, recordkeeping, scanning, filing, and management of program records. Coordinate offsite storage (ARMS) and scheduled destruction of discharged records. Support program-level billing compliance, including vendor management, check requests, SmartData reports, and credit card receipt tracking. Assist with outreach and fundraising activities as needed. Reception & Office Operations Serve as the primary on-site point of contact for staff, visitors, and external partners. Answer phones, greet and direct visitors, and respond to general inquiries. Process and document all incoming and outgoing mail for agency management. Manage office supply inventory and fulfill supply requests for programs. Coordinate meeting spaces and food arrangements for campus meetings and events. Foster a welcoming, collaborative, and inclusive office culture. Perform other related duties as assigned. Quality Assurance (QA) Support Maintain and update quality assurance documentation to ensure accuracy and accessibility. Support organization-wide electronic document conversion and special projects as assigned. Support Risk Management and Leadership meetings by recording and distributing meeting minutes and action items. Assist with audit preparation and follow-up related to audit findings. Provide administrative support to QA Specialists for the annual satisfaction survey project. KDC values a diverse workforce. We are committed to a culture of equality and inclusivity that fosters dialog, innovation, compassion, respect, and collaboration. All qualified applicants will receive consideration for employment regardless of race, ethnicity, age, religion, national origin, sex, sexual orientation, gender identity, veteran status, disability status, neurodiversity, or any other protected characteristic outlined by federal, state, or local laws. Your uniqueness drives our excellence!

The Education Administration Specialist Apprenticeship Internship provides training for entry-level professionals in education and administrative leadership within adult, youth development, and preschool community-based programs. This position serves as a training pathway for future leaders in educational and administrative management. Apprentices are trained in the duties and responsibilities of an Educational Administrative Director and will assist in overseeing administrative operations. Responsibilities include maintaining the day-to-day administrative functions related to quality assurance and coordination of community-based educational programs. The role also supports compliance with funding requirements, data collection, monitoring adherence to company policies, procedures, and protocols, and assisting in the implementation of strategic initiatives and analysis of benchmark Key Performance Indicators (KPIs). The position involves supporting curriculum accreditation and assisting in the implementation of administrative systems, procedures, policies, and protocols. Apprentices help monitor and coordinate programs, contributing to strategic planning and program evaluation. They also assist directors and instructors in maintaining compliance with accreditation and educational standards. Additional responsibilities include supporting educational accreditation efforts, curriculum design, and lesson planning to ensure alignment with accreditation standards and guidelines. The apprentice also collaborates with the Quality Management Team to implement strategic initiatives and analyze benchmark KPIs. Education Administration Specialist II apprentices are assigned specific programs and tasks focused on program development, ensuring full compliance with accreditation standards, educational regulations, and the company's internal policies while supporting the growth of strategic initiatives.

360 IT Professionals is a Software Development Company based in Fremont, California that offers complete technology services in Mobile development, Web development, Cloud computing and IT staffing. Merging Information Technology skills in all its services and operations, the company caters to its globally positioned clients by providing dynamic feasible IT solutions. 360 IT Professionals work along with its clients to deliver high-performance results, based exclusively on the one of a kind requirement. Job Description We are looking to fill a position as an Administrative Assistant in Groton CT. Qualifications Applicant must have at least 3 years of relevant experience as an administrative assistant. Additional Information In person Interview is acceptable

Now Hiring: Summer Camp Administrative Assistant Ocean Community YMCA-Camp Watchaug | Charlestown, RI | Summer 2026 Be the heartbeat of our camp office this summer! Camp Watchaug, located on beautiful Watchaug Pond, is looking for an organized, friendly, and fast-paced Administrative Assistant to support our busy seasonal camp operation. Seasonal Commitment: May-August | Monday-Friday, 8:30 AM-4:00 PM (Some flexibility available) Position Overview: This role is perfect for someone who thrives in a dynamic environment. You'll be the first point of contact for families, staff, and vendors-handling everything from camper inquiries and attendance tracking to coordinating supplies and assisting with daily camp communications. Qualifications: Strong multitasking and organizational skills Excellent communication and customer service abilities Comfortable using computers, email, and basic office tools Experience in a fast-paced setting; prior office or camp experience a plus Friendly, professional, and able to handle confidential information with care What You'll Gain: A key role in a mission-driven, youth-focused organization Opportunities to develop office, communication, and problem-solving skills A supportive and fun camp environment surrounded by nature Free individual YMCA membership Apply Today and help make Camp Watchaug run smoothly and successfully for campers and families alike! EOE

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $40.38/hour to $55.48/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

The Executive Assistant provides high-level administrative, analytical, and project support to multiple members of the executive leadership team. This role goes beyond traditional administrative duties - serving as a key partner in data reporting, project coordination, and presentation development. The ideal candidate is proactive, detail-oriented, and thrives in a dynamic environment where priorities shift frequently. Key Responsibilities Provide high-level administrative support to multiple senior leaders, managing calendars, priorities, and confidential information with professionalism and accuracy. Prepare and refine reports, correspondence, and presentations for leadership and board meetings. Develop and maintain operational dashboards, KPI reports, and performance summaries using Excel, PowerPoint, and ERP/CRM data (Epicor Prophet 21, Paylocity, etc.). Track strategic initiatives, ensuring accurate data reporting and timely communication across departments. Coordinate and support cross-functional projects, M&A integration tasks, and company-wide initiatives. Create polished PowerPoint presentations and visual materials that translate complex data into clear executive insights. Serve as a liaison between executives and internal teams, ensuring follow-through and alignment on key priorities. Own the process for coordinating company events. Requirements Experience: 1-3 years in an Executive Assistant, Operations Analyst, or Project Coordinator role or equivalent experience. Experience in a multi-leader or cross-functional support environment. Strong proficiency in Microsoft Office Suite, especially Excel (pivot tables, VLOOKUP/XLOOKUP, data visualization) and PowerPoint. Familiarity with ERP and CRM systems (Epicor Prophet 21, Salesforce, HubSpot, etc.) and comfort handling data exports. Skills: Exceptional organization, time management, and attention to detail. Strong written and verbal communication skills. Analytical mindset with the ability to synthesize data into actionable insights. Proven ability to manage multiple priorities and maintain composure under pressure. Discretion, integrity, and sound judgment in handling confidential information. Preferred Attributes Background in industrial distribution, manufacturing, or B2B environments. Experience with project management tools (Smartsheet, Asana, or MS Project). Comfort working in a private-equity or growth-oriented organization where reporting and metrics are key. Capable of anticipating needs and providing proactive solutions before being asked. Compensation & Benefits Competitive salary and performance-based bonus eligibility. Comprehensive health, dental, and vision insurance. 401(k) with company match. Paid time off and holidays. Opportunities for professional development and growth within a rapidly expanding organization. Salary Description $60,000

VRC is a full-service, independent, global valuation firm that focuses exclusively on valuation and advisory services. Since 1975, we have delivered valuation and financial opinions for M&A transactions and the financial and tax reporting requirements of Fortune 500 companies, private equity firms and their portfolio companies, and more. We welcome you to learn more about us. About this role: This position provides a broad scope of executive assistant, office management, and administrative services for valuation professionals and business development professional staff. General responsibilities include administrative support, overseeing general office operations, and functioning as on-site contact for certain personnel functions. This position is primarily on-site, initially in our Norwood office, but will be in our new Boston office beginning at some point in March. What you will do: Perform or correlate varied administrative, business development, and professional staff support duties requiring professionalism, awareness of the impact of developing situations, and exercise of judgment and timely action. Specific functions include, but are not limited to: Office Administration Assist in the office move from Norwood to Boston (Prudential Building) in March 2026 Coordinate daily use of offices and desks as needed once in Boston office Process and review incoming and outgoing correspondence, reports, and communications Maintain and communicate activity calendars and travel itineraries, as required In the absence of the Managing Director or staff members, act as a central reporting and coordinating point within the organization for matters requiring immediate attention Ensure conformance to VRC requirements for timely and accurate client engagement records and status, and sub-contractor assignments, agreements, and invoices Assist members of the Boston office with monthly expense reporting Assist in the hiring process Coordinate orientation of new employees regarding general office procedures Assist Corporate with processing of new employee entry documents and the employee exit process Control inventory of office supplies and coordinate equipment maintenance Organize periodic office outings Perform general administrative duties as needed, which may include filing, photocopying, and mailing Business Development Assist in scheduling calls and meetings Prepare schedules, materials, and arrangements for sales meetings and internal meetings Work with Business Development to conceptualize and organize client outings and engagements Manage guest list and relevant post-event follow-up Help update and maintain CRM databases with customer and prospect information Assist in preparation of client engagement letters, correspondence, reports, and presentations Other tasks as needed to support office and business development needs What you will need: Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position Excellent knowledge of Microsoft Office Proficiency in English Exemplary planning, attention to detail, and time management skills Up-to-date experience with advancements in office gadgets and applications Ability to multitask and prioritize daily workload High level verbal and written communications skills Discretion and confidentiality High School degree; additional qualification as personal assistant would be considered an advantage What we offer you: Competitive bonus program Medical/Dental/Vision insurance, Life Insurance, Disability, Health Savings Account, Dependent Care Reimbursement, Commuter Benefits, 401k match program, and voluntary insurance options Generous time off/ Flexible work arrangements Reimbursement for admission fees and study material for professional designations Growth - VRC is growing, and so can your career For more information on our various benefit offerings visit our Careers page Our Commitment to Diversity & Inclusion VRC is an equal opportunity employer committed to creating a diverse team. We are committed to diversity, inclusion, and the equitable treatment of our colleagues, the communities in which we live and work, and our clients. We value creating and working within a team-based environment where each person's talent, ideas, opinions, and expertise are respected. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability, or veteran status, among other factors. Applicants with a disability who need assistance applying for a position with VRC are asked to email *****************************. $65,000 - $85,000 The base salary offered at the time of hire is only a portion of total compensation and may differ from the stated range. It could be higher or lower depending on various factors, including the candidate's relevant qualifications, skills, and experience, as well as the specific service line and location for the position. In addition to base pay, you will receive a 12.50% quarterly profit-sharing compensation bonus. You will also be eligible for a discretionary year-end bonus. For more information, ask your recruiter or hiring manager for details

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account. Exemption Status: Non-Exempt Hiring Range: $16.60 - $31.37 Please note that the final offer may vary within this range based on a candidate's experience, skills, qualifications, and internal equity considerations. Schedule Details: Monday through Friday Scheduled Hours: 815a-445p Shift: 1 - Day Shift, 9 Hours (United States of America) Hours: 40 Cost Center: 34000 - 1620 Southbridge Orthopedics This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. The Secretary, Medical Admin Sr provides advanced administrative and clerical support to physicians, advanced practice providers, and clinical staff. In addition to performing the full scope of Secretary, Medical Admin responsibilities, this position may coordinate office operations and staff activities, train and mentor administrative personnel, manage complex scheduling and program support, and serves as the primary liaison for clinical, academic, and administrative functions. The Secretary, Medical Admin Sr ensures the highest standards of professionalism, confidentiality, and customer service while supporting the operational efficiency of the medical office. II. Major Responsibilities 1. Patient Scheduling, Registration, and Coordination • Schedules and coordinates inpatient and outpatient visits, procedures, and diagnostic testing, collaborating with patients, caregivers, and ancillary services to ensure accuracy and timeliness. • Registers patients, verifies insurance coverage and eligibility, and secures required referrals or authorizations. • Assists with new patient intake, including collecting demographic and insurance information. • Identifies urgent patient-care needs and escalates to providers or clinical staff as appropriate. 2. Communication and Customer Service • Answers and screens phone calls, responds to routine inquiries, and routes messages to appropriate caregivers. • Greets visitors and patients, determines their needs, provides information on procedures and policies, and ensures a professional, courteous experience. • Serves as liaison between patients, families, and caregivers to promote timely and effective communication. • Escorts patients to examination rooms and chaperones examinations as required. 3. Documentation, Transcription, and Correspondence • Transcribes medical reports from dictation and produces correspondence, reports, memos, and other documents. • Proofreads and edits materials for grammar, spelling, format, and style. • Composes or prepares standard letters and forms for review. • Prepares, updates, and maintains patient charts, records, and other documentation in accordance with organization standards and HIPAA regulations. 4. Meeting, Program, and Faculty Support • Arranges and coordinates internal and external meetings; prepares and distributes agendas; records and distributes minutes. • Makes travel arrangements for conferences, meetings, and other events. • May coordinate residency, fellowship, clerkship, or other educational programs, including schedules, requirements, and related documentation, as assigned. 5. Billing and Financial Processing • Collects patient copayments, processes payments, and maintains records for daily deposits. • Performs on-site charge entry for submission to billing. III. Position Qualifications License/Certification/Education: Required: 1. High School diploma or equivalent. Preferred: 1. Completion of a medical secretary, medical assistant, or related vocational training program. Experience/Skills: Required: 1. 2 years of experience in a medical office or healthcare setting. 2. Proficiency in Microsoft Office Suite and electronic health record (EHR) systems. 3. Strong organizational, communication, and customer service skills. 4. Ability to maintain confidentiality of patient and organizational information. 5. Demonstrated ability to manage multiple priorities in a fast-paced environment. Preferred: 1. Previous experience providing administrative support in an academic medical office. 2. Familiarity with medical terminology, insurance authorization processes, and clinical workflows. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. IV. Physical Demands and Environmental Conditions Work is considered sedentary. Position requires work indoors in a normal office environment. Major Responsibilities: Transcribes medical reports for physicians from dictation. Produces correspondence, reports memos, etc. from dictation drafts, models, etc. Proof reads and corrects material. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc. Accurately registers and updates patient information on computer based systems. Notifies physicians or supervisor of priority items. Schedules meetings for physicians. Serves as receptionist. Greets visitors and/or patients. Ascertains their needs, and provides information as required. Provides quality customer service. Receives patient care related visits and phone calls, provides routine information, identifies problem related priorities. Responds to emergency need to interrupt or contact physician and/or clinicians, based on physician's guidelines. Refers matters to appropriate person within department. Position Qualifications: Requires a High School diploma, additional specialized medical secretarial/medical office training and 1-2 years of medical secretarial/administrative support experience. Software used: Word processing, spreadsheet, Medi-Tech, IDX, Lynx, etc. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. Physical Demands and Environmental Conditions: Work is considered sedentary. Position requires work indoors in a normal office environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at ***********************************. We will make every effort to respond to your request for disability assistance as soon as possible.