Executive assistant jobs in North Bergen, NJ - 1,433 jobs

AlTi Tiedemann Global ("AlTi") is a NASDAQ listed global wealth and investment advisory firm partnering with the world's most discerning and dynamic families, business owners, trusts, foundations, and endowments. The firm manages or advises on approximately $89 billion in combined assets and has an extensive network of c.450 professionals across three continents. At AlTi, performance excellence is the baseline. While some firms only manage portfolios, we steward families, fiduciaries and institutions through creation, transition, and evolution. Because when wealth is managed with clarity of purpose, it doesn't just grow, it resonates. Guiding generations. Driving outcomes. Changing lives. We help our clients align ambition with assets, bring structure to complexity, and plan with purpose across generations. We combine the breadth of a global firm with the service offering of a family office to deliver solutions designed to meet the full complexity of wealth and capital. Our close partnership with clients means that culture is not an accessory to our business. It's the foundation of our success. We believe this builds tighter teams, integrated and comprehensive advice, longer tenures, and better outcomes. We collaborate with and challenge each other, and our entrepreneurial culture supports the unique qualities of each team member. As a growing global firm with offices in 19 major financial centers, we are looking for talented individuals to expand our team. If you're committed to making wealth worth more through enduring partnership, we want you to join us. To learn more visit alti-global.com Job Description We are seeking a highly capable, emotionally intelligent, and forward-thinking Executive Assistant to support two executives within our Wealth Management group. This position requires exceptional judgment, organization, and discretion, as well as the ability to think several steps ahead and operate with minimal direction once priorities are understood. The ideal candidate will serve as a strategic partner - not just an executor - ensuring operations run smoothly while protecting and maximizing executive bandwidth. Job Responsibilities Manage a complex and dynamic calendar, prioritizing meetings, travel, and client engagements with foresight and attention to detail. Anticipate needs, proactively address conflicts, and smooth logistical or administrative friction before it reaches the executive. Maintain and organize key contact lists, communications, and follow-ups across multiple systems (Salesforce, Outlook, Excel). Prepare presentation materials, track priorities and tasks, and help ensure consistent progress against strategic goals. Support relationship management - including clients, COIs, and firm leadership - with professionalism and a high EQ. Coordinate travel logistics, meeting briefs, and itineraries, ensuring thorough preparation for each engagement. Maintain confidentiality, exercise good judgment, and navigate sensitive information with discretion. Assist with event planning and client hospitality (dinners, conferences, speaking engagements) and collaborate with Marketing and other internal teams. Serve as a gatekeeper and liaison - managing inbound requests, ensuring executive focus, and keeping communication channels efficient. Keep the executive organized through consistent updates, to do tracking, and process oversight. Qualifications Bachelor's degree preferred. Minimum of 10 years' experience supporting a senior executive, ideally in financial services, wealth management, or a client centric professional environment. Proven success managing priorities in a fast paced, high stakes setting. Strong written and verbal communication skills, with the ability to draft professional correspondence and summarize information clearly. Technical fluency. Proficiency with Microsoft Office (Excel, PowerPoint, Outlook) and strong ability to quickly learn tools such as Salesforce. Who Will Thrive in This Role Someone who takes initiative, protects priorities, and enjoys being the steady force behind an executive who moves quickly and leads at a high level. You're confident managing up, detail oriented without losing sight of the bigger picture and committed to keeping things running smoothly - even when the pace is demanding. Applications are strongly encouraged from candidates reflecting diverse educational, cultural, and experiential backgrounds. Salary offers are based on a wide range of factors including relevant skills, training, experience, and education. Market and organizational factors are also considered. In addition to salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus. The range for this role is $100,000 - 120,000

Executive Assistant to the CEO Midtown Manhattan, NYC Full Time, Permanent Position Our client is a premier NYC based brand management firm focused on acquiring, building, and growing globally recognized consumer brands across fashion, home, sports, lifestyle, and entertainment. The company partners with leading retailers, operators, and e-commerce platforms to elevate brand performance through strategic collaboration, creative marketing, and digital innovation. This is a full-time, permanent Executive Assistant role offering competitive base salary, annual bonus, equity participation, and excellent benefits. The firm is known for its fast-paced, collaborative culture and its commitment to innovation, entrepreneurial thinking, and long-term career growth. This is an outstanding opportunity to join one of the most exciting and forward-thinking brand management firms in the industry during a major period of expansion. Core Responsibilities: Act as the right hand to the CEO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow-up documentation Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships Handle travel arrangements, both domestic and international, providing on-call support as needed Proactively monitor deadlines, commitments, and deliverables to ensure the executive is prepared and supported at all times Draft high-level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity Support ad hoc projects involving strategic initiatives, special events, and brand-related campaigns, often liaising with top-tier partners and executives Qualifications: Strong, hands-on experience supporting a CEO, COO, Chairman, Founder, or other C-suite executive in a demanding, fast-paced corporate environment Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required Strong discretion and professionalism in handling sensitive and high-stakes information Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure Proficiency with Microsoft Office, Google Suite, and executive-level travel platforms; experience with CRM tools and document management systems is a plus What's Offered: Annual bonus Equity participation 401K with employer match Comprehensive medical, dental, and vision insurance (starting Day 1 of employment) Generous PTO and paid holidays Exceptional team culture with long-term growth opportunity

Executive Assistant to Managing Partner U.S. Realty Advisors is seeking a polished, proactive, and highly personable Executive Assistant & Office Manager to support our Managing Partner and keep our NYC office running seamlessly. This role is perfect for someone who thrives in a fast‑paced, high‑standards environment and enjoys being the go‑to person who makes the whole operation work. What you'll do Serve as a trusted extension of the Managing Partner-calendar management, travel coordination, expenses, and confidential support Manage day‑to‑day office operations: payables, vendors, supplies, building coordination Organize team events, assist with onboarding, and help cultivate a warm, professional office atmosphere Ensure the office remains polished, efficient, and welcoming Who you are 5+ years supporting senior executives (finance/real estate a plus) Exceptionally strong interpersonal skills with a polished, confident demeanor A “no job is too small” mindset paired with strong organizational instincts Positive attitude-genuinely enjoys being part of a collaborative, high‑performing team Discreet, proactive, detail‑obsessed, and calm under pressure Bachelors degree Why U.S. Realty Advisors Join a high‑performing team where professionalism, trust, and collaboration drive results. You'll directly support firm leadership and play a central role in the culture and daily operations of our NYC office.

About Atrium: What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team. Client Overview: Our client is a prominent organization recognized for its commitment to excellence and innovation. The company fosters a collaborative and supportive work environment. They are looking to add a Temp Executive Assistant to their team. Employees benefit from a culture that values growth, adaptability, and teamwork. Salary/Hourly Rate: $37/hr - $42/hr DOE Position Overview: The Temp Executive Assistant will provide high-level, reliable administrative support to three executives for a 3 - 4 month leave coverage. They will ensure seamless calendar management, accurate expense reporting, and adapt to dynamic executive schedules in a fast-paced setting. Responsibilities of the Temp Executive Assistant: Manage and maintain complex executive calendars. Coordinate meetings, conference calls, and travel arrangements. Prepare expense reports and track reimbursements. Handle correspondence, prepare documents, and manage information requests. Greet visitors and facilitate access to executives. Support executives with ad hoc tasks and projects. Demonstrate flexibility and a proactive approach to shifting priorities. Maintain confidentiality and professionalism at all times. Required Experience/Skills for the Temp Executive Assistant: 3 - 5 years of senior administrative or executive assistant experience. Proficiency in Microsoft Office Suite, Concur, and Excel. Strong organizational and multitasking abilities. Experience with scheduling, travel arrangements, and expense management. Excellent written and verbal communication skills. "No job is too small" attitude and willingness to support wherever needed. Ability to work independently and as part of a team. Preferred Experience/Skills for the Temp Executive Assistant: Prior experience supporting multiple executives simultaneously. Familiarity with fast-paced, deadline-driven environments. Experience in training or supervising junior staff. Education Requirements: * High school diploma or equivalent is required. * Associate's or Bachelor's degree is preferred. Benefits: * Atrium Care Package available upon eligibility (including healthcare plans, discount programs, and paid time off).

Aidoc is recruiting an Executive Assistant in the United States. Join our team! Aidoc helps health systems deliver smarter and faster care when it matters most. Its mission is to transform patient outcomes through 'always on' clinical AI, eliminating preventable care gaps that lead to loss of lives and disabilities. Through our proprietary ai OSTM platform, Aidoc seamlessly integrates real-time intelligence into provider workflows, helping physicians make faster clinical decisions for over 45 million patients a year. With the most FDA-cleared AI solutions in its category and deployments across 150+ health systems globally, Aidoc elevates the physician and patient experience. Backed by General Catalyst, Square Peg, NVentures (NVIDIA's venture arm), and four major U.S. health systems, Aidoc has raised $370 million to date, including a recent $150 million round to accelerate development of CARETM, its clinical-grade foundation model. About this role Aidoc is looking to hire an Executive Assistant to support our CEO. The Executive Assistant will be a central point of contact for scheduling meetings and coordinating travel for our CEO across a variety of stakeholders (internal Aidocees, external customers and colleagues, and Board members). Given that Aidoc is a multinational company, this person will support our CEO's interactions across time zones - in the US, Europe and Israel. This person is self-motivated, and comfortable working remotely and independently. Responsibilities Manage the CEO's professional and personal calendar Coordinate CEO domestic and global travel and accommodation Proactively assess potential calendar challenges/conflicts and notify relevant stakeholders in a timely and professional manner Coordinate multiple attendee meetings that involve the CEO and other C-suite personal - or schedule such meetings at the CEO/CoS's request Requirements Experience: Minimum of 5+ years in a similar role, with direct experience supporting a CEO and in a fast paced, start-up environment, having worked with a board in the past Skills: Proficiency in office software, project management tools, and communication platforms (e.g., Slack, Zoom) Attributes: High emotional intelligence, discretion, organization, proactivity, attention to detail, sound business judgement, timeliness in execution, flexible availability, ability to work autonomously, and problem-solving skills Education: Bachelor's degree (preferred but not mandatory based on experience) As we are a remote-first company, this role requires the flexibility to be available during work hours across east to west coast time zones Working at Aidoc We're a dynamic, collaborative and fast growing team of more than 400 global employees, committed to improving the world of healthcare. We're looking for mission-driven people excited to do transformative work. We have offices in Tel Aviv and New York City, but Aidoc is a remote-first workplace. We're able to hire US-based employees across the continental United States, although certain roles may be region-specific. What we offer: A range of medical, dental and vision benefits Stock options for all full-time employees 20 days of paid vacation, plus sick days and holidays A 401(k) plan, life insurance, plus long and short term disability The opportunity to directly improve medical care and impact patient outcomes Aidoc is deeply committed to creating an inclusive and diverse workplace, and to the principle of equal opportunity for all individuals. We prohibit harassment of any type as well as discrimination based on race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, or any other status protected by law.

About Brellium Brellium's mission is a big one - to improve the standard of care across the US healthcare system. We've built AI-powered technology that helps healthcare providers deliver safer, higher-quality care - starting with the first real-time medical review platform built to fix clinical and compliance risks before they impact patients. Each year, 1 in 20 people in the U.S. experiences a medical diagnostic or compliance-related mistake. Most providers lack the time, staffing, and tools to mitigate these issues - so they go unnoticed, impacting care quality and increasing clinical and financial risk. Brellium is building the AI-powered platform that helps providers deliver safer, more consistent care by mitigating risk early and aligning patient visits with clinical best practices. Our goal is to give every provider in the U.S. the tools to deliver clinically excellent, data-driven care - at scale. Brellium was founded in 2021. Since then, we've grown to serve over 250,000 providers across all 50 states who use Brellium to take better care of their patients and ensure data-driven, compliant care. We're a Series A company with over $16MM in funding from First Round Capital, Left Lane Capital, and Menlo Ventures. The Role You'll be the Executive Assistant to our CEO (Zach), while also owning office operations and customer events. Your job is to protect the CEO's time and energy, ensure nothing drops, and create exceptional experiences-whether that's a board meeting, a candidate walking into our NYC office for the first time, or a customer event we'll be remembered for. You'll operate with extreme trust, high judgment, and a strong sense of taste. What You'll Do at Brellium: Protect the CEO's time and energy by owning scheduling with an eye toward focus, pacing, and impact Prepare the CEO for every meeting with clear context, priorities, and relevant materials Track, manage, and close follow-ups across meetings, email, and Slack-ensuring nothing drops Act as a force multiplier by determining when the CEO is needed vs. when to pull in other teammates Own all aspects of the NYC office experience, including vendors, packages, décor, supplies, and overall vibe Be obsessive about first and last impressions for anyone visiting or working from the office Create a high-functioning, welcoming environment where great people can do their best work Partner with Marketing to plan and execute customer events from strategy through execution Select which events Brellium attends, manage budget allocation, and oversee on-the-ground presence Control tone, flow, pacing, and energy at events to ensure a polished, memorable experience You'll Be Great for This Role if You Have: Proven experience supporting a senior executive in a high-growth, fast-paced environment Exceptional judgment and the ability to act independently with low ego Extreme ownership-you treat outcomes as personal responsibility, not tasks Relentless organizational skills and a track record of closing loops completely Strong attention to detail and a high bar for taste, polish, and presentation Calm, steady execution when plans change or stakes are high Discretion and trustworthiness when handling sensitive information A bias to action and comfort making decisions with incomplete information Experience with office management, events, or hospitality is a strong plus We are committed to offering a comprehensive and competitive total rewards package, including robust health benefits, commuter benefits, and meaningful ownership opportunities through equity. Compensation decisions are made holistically, ensuring fairness and alignment with market benchmarks while recognizing individual contributions and potential. Benefits offered include: 401(k) Retirement Savings Plan Equity Compensation Dinner Provided via DoorDash & stocked kitchen for NY employees Medical, Dental, and Vision coverage HSA / FSA 11 paid holidays each year Unlimited PTO Training and professional development Hybrid Work Schedule (4 days onsite, 3 if located > 1 hour away) What it means to be "One of Us" Bias to Action: Brellium teammates do not wait to make reversible decisions or seek unnecessary approval. We quickly decide and move forward. If the decision was incorrect, we quickly reverse it and move forward. Thinks for themselves: Brellium teammates do not take things at face value. We ask "why" until base truth is reached. If a better solution is present, Brellium teammates use it, regardless of status quo. Negative Maintenance: The opposite of high maintenance isn't low maintenance - it's negative maintenance. Brellium teammates are poised under pressure, self-motivated, self-improving, self-disciplined, self-aware, and non-defensive. Expect Excellence: We hold ourselves to exceptionally high and continuously rising standards. We strive for thoughtfulness in our decision making, and for speed and quality in our execution. We acknowledge trade-offs and communicate proactively. Communicate with Clarity: Brellium teammates communicate concisely, directly, and purposefully. We optimize for ensuring our points are easily understood the first time. We are aware of fraudulent job offers claiming to be from Brellium. All legitimate communication comes from brellium.com, or no-reply@ashbyhq.com, and we will never ask for money or sensitive personal information as part of our hiring process. If there are any questions please direct them to ******************

About ASCAP The American Society of Composers, Authors and Publishers (ASCAP) is a membership association of more than one million songwriters, composers and music publishers, and represents some of the world's most talented music creators. Founded and governed by songwriters, composers and publishers, it is the only performing rights organization in the U.S. that operates on a not-for-profit basis. ASCAP licenses a repertory of over 20 million musical works to hundreds of thousands of businesses that use music, including streaming services, cable television, radio and satellite radio and brick and mortar businesses such as retail stores, hotels, clubs, restaurants and bars. ASCAP collects the licensing fees; identifies, matches and processes trillions of performances every year; and returns nearly 90 cents of every dollar back to its members as royalties. The ASCAP blanket license offers an efficient solution for businesses to legally perform ASCAP music while respecting the right of songwriters and composers to be paid fairly. ASCAP puts music creators first, advocating for their rights and the value of music on Capitol Hill, driving innovation that moves the industry forward, building community and providing the resources and support that creators need to succeed in their careers. Learn more and stay in touch at ************** on X and Instagram @ASCAP and on Facebook. Job Description: ASCAP is seeking an Executive Assistant to support both the EVP, Chief Strategy & Digital Officer and the SVP, Chief Technology Officer, with the flexibility to support other executives in the future. This position is a shared resource between the Strategy/Development & Digital and Global Technology Solutions Departments, based in our New York office. This role is responsible for providing day-to-day administrative support to both executives as well as assisting in coordinating various functions for their respective departments. Areas of Responsibility & Accountability: Provide administrative support to the EVP, Chief Strategy & Digital Officer and SVP, Chief Technology Officer Interact and correspond with personnel at all levels within both ASCAP and external organizations, including senior management Prepare, organize, distribute, and revise written documents, packets, and correspondence as needed Provide calendar support and prioritize meetings, both internally and externally Attend key meetings, document action items, track deadlines, and follow up with attendees Coordinate travel arrangements, car rentals, and create itineraries and travel packets; occasional after-hours support needed when executives are traveling internationally Create expense reimbursement forms and track various business expenses Coordinate onsite and offsite meetings at both the team and department level Liaise with outside vendors to route and process invoices as necessary Create and maintain accurate files Operate at the highest level of confidentiality and ensure the integrity of sensitive information is maintained Provide administrative support for strategic initiatives, events, special projects, and specific department processes Help administer departmental collaboration tools, e.g. Slack Work collectively with administrative support staff to ensure coverage of cross-functional support infrastructure; answering phones, maintaining calendars, and booking travel Qualifications & Requirements: Bachelor's degree A minimum of 3 years of professional experience; media/music/technology industry experience preferred At least 2 years of experience coordinating travel arrangements, both domestic and international Experience managing multiple calendars Exceptional written and verbal communication skills A creative problem-solver with strong/proactive organizational skills and impeccable attention to detail Ability to prioritize work responsibilities Ability to exercise good judgment and maintain the highest level of confidentiality Ability to multitask and handle shifting priorities and deadlines with grace and a positive attitude Ability to work well in a team environment Reliable and punctual Open to dynamic and flexible work hours High level of proficiency with MS Office (Excel, PowerPoint, Word) and Google Workspace Experience or interest in the media, entertainment, and technology industries preferred This position requires the incumbent to be in the New York City office for at least three days per week Compensation/Benefits: Besides providing a unique and dynamic work environment, there are a few other reasons you should consider ASCAP in your career planning. We also offer generous benefit options that are comprehensive and provide the flexibility that most employees want and need. These health care and financial plan options include the following: A choice of either network-only provider medical and dental plans or more flexible medical and dental plans where you can see providers in or out-of-network Vision plan that offers both in and out-of-network provider options 401(k) Plan that offers pre-tax, Roth, and an after-tax employee contribution option which includes a company match. An additional employer paid discretionary profit share contribution, regardless of your participation in the 401(k) Plan Generous time-off policy 12 company holidays Health care and dependent care flexible spending accounts Short-term disability insurance/salary continuation and long-term disability insurance Company provided basic life and accidental death and dismemberment insurance Employee gym discounts at select gyms Commuter benefits Voluntary pet health insurance Voluntary auto and homeowners insurance Voluntary employee, spouse, and dependent life insurance options Voluntary ID protection Coverage Occasional travel for in-person meetings may be required. ASCAP is an equal opportunity employer. All ASCAP employment decisions are made on the basis of individual qualifications and performance and not on the basis of race, national origin, ethnicity, sex, age, marital status, sexual orientation or preference, gender identity, genetic information, disability, handicap, color, creed, religion, veteran status, or any characteristic protected by applicable federal, state or local laws. Please be aware that ASCAP is not a nut-free or other allergen-free workplace. The anticipated base salary range for this position is $65,000 to $80,000 and will be determined on an individualized basis depending on several factors that are unique to each candidate including geographic location (due to differences in the cost of labor), skills, education and prior relevant experience.

Bedford-Stuyvesant Restoration Corporation, founded in 1967, is the nation's first community development corporation nestled in the heart of Central Brooklyn in historic Bedford Stuyvesant, one of Brooklyn's most culturally diverse neighborhoods, home to over 700 small businesses along the Fulton Street commercial corridor. Located at Restoration Plaza, a 300,000 square foot commercial complex that offers a mix of retail, dining, recreation and entertainment, this historic organization is steeped in its mission to close the racial wealth gap. We provide direct services across an economic mobility platform centered on workforce development, affordable housing/homeownership, community revitalization, small business development and arts and culture to 60,000 people annually. About the Role The Executive Development Assistant plays an essential role in supporting all areas of Restoration's fundraising program, including institutional, corporate, individual, and Board giving. This position provides vital administrative, research, and database support; assists with sponsorship logistics, membership program execution; and contributes to the success of philanthropic engagement. This role is ideal for someone with 5 years of administrative or customer service experience who is excited about a future in development, is exceptionally organized, has confidence and skill working with senior leaders and brings a donor-centered approach. Reporting to the Chief Advancement Officer (CAO), this role will interface with all departments, volunteers, donors and team of consultants. Key Responsibilities Provide critical administrative support to the chief advancement officer. Manage CAO schedule including calls and meetings with cross functional team leads. Organize department-wide systems and ensure efficient processes and timely completion of tasks. Organize departmental meetings with internal and external stakeholders with a propensity to reflect accurate notes and action items. Prepare and gather support materials for donor meetings, including analytics reports, for Board Committee meetings, and other projects as needed. Track and monitor donor stewardship activities in partnership with the CAO and office of the president monthly. Review donor stewardship activities with the CAO and assist in the execution of next steps, follow-up calls, and donor requests for information across the lifecycle of donor engagement. Manage communications between CAO and board committees. Generate quarterly reports in support of board meetings and committee briefings. Provide astute proofing and editing for grant submissions and maintain an updated schedule of grant reporting deadlines. Ensure donor and prospect research is reflected in the donor database as requested. Events & Donor Engagement Help with data management, planning, promotion, and execution of cultivation events, corporate and individual volunteering and signature fundraising events. Support event logistics, including managing RSVPs, check-in, donor communications, and onsite hospitality. Assist with dissemination of donor communications and annual renewal appeal. Research Liaise with grantwriter and CAO to reflect current grantmaking opportunities from corporations, public and private foundations on departmental tracker. Maintain the schedule for grants submission in real time and establish a process for reminders/alerts for deadlines, submission requirements, software needs and required attachments/organizational documents. Performs other duties as assigned. What you bring to the role A Bachelor's degree is required. 5 years' experience providing high level administrative support preferably in a nonprofit, governmental or other highly matrixed organization. Confidence speaking to a wide range of stakeholders at various levels within an organization. Ability to troubleshoot with minimal supervision. Prior experience working with consultants is desirable. Impeccable attention to detail. Skilled in Microsoft Office, Google suite, and savvy use of CRM systems. What We Offer: Health/medical, dental and vision coverage, 12 paid holidays, a generous PTO bank of 4 weeks, paid sick leave, employee discount program, 403-B retirement plan, employee assistance program, commuter benefits programs, and other forms of leave and benefits. Salary Range: $37-$41/hr Application Process: Please include a resume, cover letter outlining your interests/qualifications and 2 writing samples and three references upon request. Applications will be reviewed on a rolling basis with preference given to those received by February 5, 2026.

Executive Assistant, GIP Credit Team. Location: New York. Overview:Global Infrastructure Partners (GIP), a standalone division of BlackRock, is a leading global infrastructure investor focused on acquiring, owning, and operating large-scale assets ac Executive Assistant, Executive, Credit, Assistant, Infrastructure, Travel, Business Services

The Opportunity Home/Life Services Inc. is seeking a high-caliber, mission-driven professional to serve as the inaugural Special Assistant to the CEO. Following a period of significant growth, Home/Life has recently expanded its executive leadership team comprising an Interim Chief Executive Officer (CEO), long-tenured Chief Financial Officer (CFO), and new Chief Operative (COO), and General Counsel (GC). This role is not a traditional administrative position; it is a strategic "right-hand" role designed for a candidate who thrives at the intersection of operations, policy, and executive governance. This position is ideal for a candidate looking for a 2-5 year high-impact "tour of duty" before potentially transitioning into a Chief of Staff role at this organization or elsewhere, or pursuing a terminal degree (JD, MPA, MPP) at a top-tier institution. You will have a front-row seat to the complexities of the NYC social services ecosystem and the internal mechanics of a large-scale non-profit. About Home/Life Services Inc. Established in 1995, Home/Life Services Inc. is a cornerstone of the NYC human services landscape. We provide safe, therapeutic environments and comprehensive support services for families impacted by homelessness. Our mission is to break the cycle of housing instability through innovative programming, case management, and economic empowerment. ________________________________________ Key Responsibilities 1. Strategic Executive Support & Coordination CEO Leverage: Serve as a force-multiplier for the CEO, ensuring their time is focused on the highest-priority strategic initiatives. Executive Team Integration: Act as a central nervous system for the newly expanded executive suite. You will support the CFO, COO, and GC on cross-functional projects, ensuring that the CEO's vision is translated into actionable results across departments. Meeting Preparation: Prepare the CEO for all high-stakes meetings (City officials, Board of Directors, community partners) by drafting briefings, talking points, and strategic agendas. 2. Research, Policy & Special Projects Policy Analysis: Conduct deep-dive research on NYC housing regulations, legislative changes, and social service trends to inform executive decision-making. Inaugural Function Design: As the first person in this role, you will help design the systems and workflows for how the Executive Office interacts with the broader organization. Project Management: Lead "special projects" that fall between departmental silos-ranging from the implementation of new organizational technologies to the development of new programmatic pilots. 3. Communications & Stakeholder Engagement High-Level Writing: Draft sophisticated correspondence, Board reports, and policy memos on behalf of the CEO. Internal Liaison: Serve as a diplomatic bridge between the Executive Team and site-level staff, ensuring organizational culture and goals are communicated effectively across all facilities. Crisis Management: Assist the General Counsel and CEO in responding to urgent operational or legal matters with speed and discretion. 4. Executive and Administrative Operations Strategic Scheduling: Oversee the CEO's calendar not just for logistics, but for strategic alignment with organizational priorities. Support other executive team members with scheduling needs. Office Administration: Handle administrative tasks including filing, generating reports, managing mail, and ensuring all tracking sheets are up to date. Information Management: Design and maintain tracking systems (project management tools) to ensure no executive-level deliverable falls through the cracks. General Clerical Support: Perform necessary clerical duties such as scanning, photocopying, and responding to inquiries. Event Planning: Help organize and execute team activities, including staff meetings, social events, and off-site retreats ________________________________________ The Ideal Candidate We are looking for a versatile professional who possesses: Exceptional Intellectual Curiosity: You are a fast learner who can pivot from a budget discussion with the CFO to a legal compliance review with the GC. Advanced Writing Skills: You can synthesize complex information into crisp, persuasive memos and presentations. High Emotional Intelligence: You can navigate NYC's complex political and social service landscape with diplomacy, maintaining confidentiality and professional poise under pressure. Career Ambition: You are likely seeking a 2-5-year window to gain "under-the-hood" experience in non-profit management before moving toward a Chief of Staff role or a terminal degree in Policy, Law, or Administration. Qualifications Education: Bachelor's Degree required; Master's (MPA, MPH, MPP) or JD candidates (including those taking a gap before/after law school) are highly encouraged to apply. Experience: 2+ years of professional experience in a relevant environments (e.g., government, legal, management consulting, or large-scale non-profit operations). Technical Savvy: Expert-level proficiency in project management tools preferred Resilience: Ability to serve as an "essential employee," responding to the dynamic needs of a 24/7 shelter provider in NYC. Salary Range: $95,000 to $120,000

Executive Personal Assistant to Sole Principal, Securities Brokerage and Insurance Firm/Family Office, Mamaroneck, NY, In-Person, 5 Days A sole owner of a securities brokerage and insurance firm with well-established clients and a family office is looking for an experienced and highly organized “right hand” Executive Personal Assistant. The ideal candidate has at least 5 years of experience supporting a HNW Principal, preferably in the brokerage/ finance space and will like to work at his home office on a daily basis, preferring a small office environment where you will get involved in many projects, personal and professional. About The Job: Serve as the primary administrative support, “right hand” to the principal, managing his calendar, scheduling meetings and prioritizing his in-box, personal and professional. Manage personal and professional projects including a home construction project and house maintenance. Manage commercial real estate holdings Arrange domestic and international travel arrangements Craft and edit emails and other correspondence on his behalf; speak to broker dealers/clients on a regular basis; maintain client and broker dealer files; financial reporting Handle work with charitable organizations Plan dinners, events Track and manage deadlines, priorities, and follow-ups for the principal Expense reporting Personal work; errands and special projects Professional ad hoc projects About You: At least 5 years of experience as an Executive Personal Assistant supporting a HNW C-Suite executive, preferably at a small finance firm or family office. Experience at a brokerage firm also highly desired Bachelor's Degree; finance degree a PLUS Detail-oriented and organized with exceptional problem-solving skills. A great communicator to speak with broker dealer clients with a “high touch” service mentality. Proficiency in Microsoft Office Suite; Advanced Excel Professional, proactive with a warm, calm personality. A desire to work in a small home office Compensation: Competitive salary, annual discretionary bonus, healthcare stipend.

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express. **How will you make an impact in this role?** Global Financial Crimes Compliance (GFCC) is an organization within Global Risk & Compliance (GRC) and is responsible for leading the enterprise-wide Anti-Money Laundering, Sanctions, and Anti-Corruption compliance functions. This team has global responsibility for identifying, investigating, and reporting suspicious activity, including money laundering and terrorist financing, and provides broad analytical and operational support for the company's enterprise-wide GFCC control framework. The Executive Assistant will provide administrative support to up to three Vice Presidents in GFCC. This position plays a critical role in supporting leaders managing various administrative tasks and ensuring the efficient operation of the department. GFCC is a dynamic, high-paced environment and therefore the day-to-day responsibilities require seamless collaboration across a wide range of business partners both inside and outside of American Express. The ideal candidate must be seasoned and experienced in handling a wide range of administrative-related tasks and be able to work independently and confidently under pressure. Building strong relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position. This position requires exceptional organizational skills, a high degree of professionalism, and the ability to handle sensitive information with discretion. This role will be posted as a hybrid work arrangement, with an expectation of being in the office at least three days a week. **Key Responsibilities:** + Scheduling meetings with senior executives internally and externally, reserving conference rooms, coordinating meeting logistics + Managing domestic and foreign travel arrangements including air, hotel, car transfers and meeting agendas. + Preparing, reviewing, and processing expense reports, in line with company T&E policy + Supporting team administration including on-boarding for new hires, updating distribution lists, setting up group-wide team meetings + Managing e-mails and correspondence in a timely manner + Assisting with timekeeping and payroll duties + Ordering workstations, devices and accessories as needed by the team + Processing invoices and requisitions + Assisting in the management and coordination of compliance-related projects and initiatives + Proactively identify and resolve administrative issues and challenges **Minimum Qualifications:** + Proven experience in supporting senior executives with exceptional organizational, administrative, and interpersonal skills + A keen attention to detail and a sense of urgency in execution and follow-up + Ability to work independently and collaboratively in a dynamic and fast-paced organization and manage multiple tasks and conflicting and changing priorities with little direction + A strong sense of integrity with ability to handle sensitive issues and maintain complete confidentiality. + Positive attitude, solutions-oriented, proactive, able to prioritize, and reliable + Intermediate to advanced computer skills required, including proficiency with Microsoft Office including PowerPoint, Excel, Word and Outlook + Knowledge of My Info, Concur Expense & Travel, Ariba Buyer, SharePoint, WebEx, Slack. + Excellent written and verbal communication skills + Flexibility, ability to work effectively in a team, anticipate needs and seeks ways for leader's organization to run efficiently + Exudes professional maturity **Preferred Qualifications:** + Bachelor's degree preferred **Qualifications** Salary Range: $31.49 to $49.28 hourly bonus benefits The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors. We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally: + Competitive base salaries + Bonus incentives + 6% Company Match on retirement savings plan + Free financial coaching and financial well-being support + Comprehensive medical, dental, vision, life insurance, and disability benefits + Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need + 20 weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy + Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) + Free and confidential counseling support through our Healthy Minds program + Career development and training opportunities For a full list of Team Amex benefits, visit our Colleague Benefits Site . American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions. We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually. US Job Seekers - Click to view the " Know Your Rights " poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: *************************** Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions. **Job:** Compliance **Primary Location:** US-New York-New York **Schedule** Full-time **Req ID:** 25018460

Job Title: Administrative Coordinator Job Type: Full-time ( 100% On-site) Compensation: $65,000 - $80,000 per year This is a great opportunity for someone looking to step into an office administrative role and grow within the construction or real estate development field. The Admin Coordinator will assist with administrative tasks, scheduling, coordination with vendors and subcontractors, and maintaining smooth office operations. Key Responsibilities Administrative & Office Coordination Answer and route incoming calls with professionalism Perform accurate data entry, document organization, and filing Maintain office supplies and organization of common areas Support leadership with scheduling and calendar management Greet and assist office visitors as needed Property Management Communicating with tenants Resolving tenant issues Permitting and maintenance management Accounting & Vendor Support Input invoices and payment records Assist with purchase order logging and expense tracking Follow up with vendors regarding billing or documentation Qualifications Required: Bilingual in Spanish and English 1-2 years of administrative, data entry, or office assistant experience Strong organizational skills and attention to detail Comfortable with Quick books, Microsoft Office and Google Workspace Preferred but Not Required: Exposure to construction, property management, or real estate environments Experience with invoicing, permit tracking, or document management Familiarity with Buildertrend, or similar software Benefits Competitive salary ($65,000-$80,000 annually) Growth opportunities and mentorship from experienced professionals Collaborative team environment Schedule: Monday to Friday 8-hour shifts On-site only

We're seeking a highly organized, proactive, and resourceful Executive & Team Administrator to support our executive team and the company. In this role, you'll be a critical partner, ensuring day-to-day operations run smoothly while helping leadership and the company stay focused and effective. You'll thrive here if you're sharp, solutions-oriented, and excited about building from the ground up in a high-growth environment. What You Will Be Doing: Provide high-level administrative support to the CEO and executive team, including calendar management, travel coordination, and meeting logistics Work closely with Chief of Staff and Business Operations team to ensure lock step support for the executive team and company Manage and prioritize incoming requests, ensuring timely follow-ups and efficient workflows Support office operations, team culture initiatives, and cross-functional coordination as needed Lead new hire onboarding with hiring managersincluding purchasing assets, day one coordination, etc Help build and refine executive-level processes, systems, and documentation Maintain strict confidentiality and handle sensitive information with integrity Qualifications 4+ years of experience supporting C-level executives; startup or tech experience strongly preferred Excellent organizational, time management, and multitasking skills Strong written and verbal communication skills High emotional intelligence, with the ability to anticipate needs and read between the lines Proficiency with modern tools (e.g., Microsoft Office, Slack, Teams, etc.) Comfortable in a fast-paced, constantly evolving environment NYC-based or willing to commute regularly to our NYC office (hybrid work environment) Nice to Have: Experience supporting fundraising, investor relations, or board communications Passion for tech, startups, and entrepreneurial environments Event coordination or operations experience About Bluefish: Unique opportunity to join on the ground floor of a fast-moving startup building at the center of AI Tackle challenging and abstract problems while disrupting the $300BN legacy mar-tech industry Join an experienced high-performing team where you will have immediate ownership and impact Experience a true meritocracy with significant career growth upside as the business scales Bluefish believes that AI represents the next major chapter of the internet - and that consumers will increasingly use AI to consume information and media online. On this new AI internet, brands will need new tools and technologies to tell their stories to consumers online - and a new marketing ecosystem will be created around AI. Bluefish is building the platform that helps brands engage consumers on this new AI channel, with powerful enterprise tools to manage AI brand safety and engage consumers with thoughtful and personalized AI marketing experiences. The Bluefish team is a tight-knit group of mar-tech industry veterans who previously helped build foundational ad-tech platforms now owned by Meta and Microsoft. The company is backed by leading AI and data focused investors, including Crane Ventures, BloombergBeta, Firebolt Ventures and Laconia Capital. We are a globally distributed team, with business operations based in New York City and engineering based in Berlin.

A leading financial institution is seeking a Private Equity Fund Admin Associate to manage daily client deliverables for Private Equity fund administration. The role encompasses maintaining books and records, calculating management fees, and overseeing capital events. Candidates should have a CA/CPA qualification, 4+ years of experience in fund administration, and proficiency in accounting for complex transactions. Strong communication and team collaboration skills are essential for managing client expectations and resolving issues effectively. #J-18808-Ljbffr

A leading, highly respected real estate investment and fund management firm is seeking a high-caliber Administrative Assistant to support senior leadership in a fast-paced, dynamic environment. About the Role This position will provide primary support 2 Managing Directors. The ideal candidate thrives in a hands-on support role, values discretion, and takes pride in being a true administrative partner. Details: Hours: 9:00am-5:30/6:00pm (flexibility required, especially with travel) Compensation: $90,000-$110,000 base (paid hourly) + overtime eligibility + discretionary bonus Location: Hudson Yards, NYC (Onsite 5 days) Responsibilities Include: Heavy calendar management across time zones; anticipating conflicts and handling last-minute changes Extensive domestic and international travel coordination (business + occasional personal) Expense report preparation and processing Acting as a trusted gatekeeper handling sensitive and confidential matters Supporting onboarding, technology setup, and office operations Assisting with presentations, reports, and executive materials Coordinating security-related events and trainings Office organization, supply management, and special projects as needed Providing occasional personal assistance, including private travel arrangements Requirements: 3-5+ years of executive-level administrative experience Experience supporting multiple senior executives Exceptional professionalism, discretion, and maturity Strong organizational skills with the ability to multitask and prioritize Excellent written and verbal communication skills Advanced Outlook skills; proficiency in Word, Excel, and PowerPoint (Visio/Adobe a plus) Comfortable in a fast-paced, high-expectation environment Bachelor's degree required What We're Looking For: Someone who genuinely loves administrative work, is a team player with no ego, and believes no task is too big or too small. This is an opportunity for a career Administrative Assistant who understands the value they bring to leadership and team success.

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. Responsibilities Include: Provide comprehensive administrative support Coordinate complex, senior-level internal/ external meetings and conference calls Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner Prepare presentations and other materials for meetings Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics Coordinate domestic travel arrangements Process and track expense reports Personal assistant tasks as needed Qualifications Include: Bachelor's Degree preferred Minimum of 3 years of administrative experience Requires excellent interpersonal and communication skills Ability to maintain high standards despite pressing deadlines Demonstrates high degree of integrity and confidentiality Strong organizational skills Team player with a positive attitude Strong proficiency in MS Word, Excel, PowerPoint and Outlook

About KRE Kushner Real Estate Group (KRE) is a family-owned real estate company committed to creating well-managed, thoughtfully operated residential communities across New Jersey and Pennsylvania. Our Property Management team plays a central role in shaping the living experience for thousands of residents. With a growing garden-style portfolio supported from our Jersey City headquarters, we combine operational excellence with a commitment to reliable, resident-focused service. About the Role We're looking for a highly organized, systems-minded Administrative Assistant who will be the champion of operational excellence for our Property Management portfolio located in New Jersey and Pennsylvania. This role sits at the center of operations-supporting vendor relationships, tracking critical documentation, resolving issues before they escalate, and ensuring our teams have the information they need to operate effectively. If you enjoy bringing structure to complexity, thrive in a multifaceted environment, and find satisfaction in being the steady force behind a team's success, this role offers an opportunity to make a meaningful impact. You'll work closely with the Director of Property Management and collaborate with onsite teams, vendors, and internal departments across the company. What You'll Work On Contract & Compliance Coordination Own the accuracy and organization of the vendor contract database Monitor renewal dates and ensure action items stay on track Support the preparation of finalized and approved contracts Lead COI compliance efforts and partner with Accounts Payable to keep all systems current Operational Support Across the Portfolio Investigate tenant insurance cancellations or non-payment notices Help build a more efficient process for tracking renter's insurance Review vendor statements, resolve discrepancies, and support timely payments Assist in addressing utility shut-off notices or billing concerns Administrative Excellence Manage incoming mail and route time-sensitive documents for the portfolio Initiate RFPs and perform quality checks on proposals before review Maintain organized and accessible records of reports, municipal notices, and vendor documentation You'll thrive in this role if you: Bring 2+ years of experience in administrative support, office management, or AP/AR, and take pride in getting things done right the first time Are comfortable with Microsoft Office Suite and enjoy creating systems, trackers, and processes that keep teams running smoothly Have experience with Yardi or other property management software (or a willingness to learn quickly) Communicate clearly, collaborate seamlessly across teams, and keep information flowing effortlessly Excel at juggling multiple priorities in a multifaceted environment, while staying detail-oriented and organized Take ownership of your work, work independently, and adapt to the needs of different properties Are motivated by being the operational champion who ensures our teams and portfolio run efficiently Can commit to working onsite in Jersey City, Monday through Friday, providing consistent support to both corporate and onsite teams What We Offer Generous PTO and a genuine commitment to work-life balance A collaborative, supportive Property Management team Stability and long-term growth within a respected real estate organization Opportunities to learn contract management, compliance, operations, and vendor coordination A welcoming Jersey City office with convenient transportation access KRE conducts background checks and MVR checks (if applicable). EOE/AA Employer/Vets/Disability

Executive Assistant to the Chief Operating Officer Full-Time / Permanent Role - Midtown Manhattan, NYC HQ Our client, a fast-growing private equity and brand management firm based in Midtown Manhattan, is seeking a sharp, poised, and highly capable Executive Assistant to support their Chief Operating Officer. This full-time, on-site role offers the opportunity to work directly with a key member of the C-suite in a dynamic, fast-paced, and high-performance environment. This role is ideal for a detail-oriented, resourceful professional with a proven track record of supporting senior executives. You'll serve as a strategic partner to the COO, managing critical priorities, ensuring operational efficiency, and maintaining strong communication across the organization. Core Responsibilities Provide high-level administrative and operational support to the COO, including complex calendar management, scheduling, and prioritization Act as a liaison between the COO and internal/external stakeholders, handling all communications with professionalism and discretion Draft, edit, and manage executive-level correspondence, reports, and internal communications Track cross-functional projects, key deliverables, and action items to ensure seamless execution Coordinate domestic and international travel arrangements and detailed itineraries Process expense reports and handle time-sensitive administrative requests Qualifications Hands on experience supporting a C-suite executive in a fast-paced environment Exceptional communication skills (written and verbal) with executive presence and professionalism Strong organizational abilities with the capacity to manage multiple priorities High degree of discretion and sound judgment when handling confidential matters Tech-savvy and proficient in Microsoft Office and other business platforms Calm under pressure, proactive, and solutions-focused What's Offered: Annual bonus Equity participation 401K with employer match Comprehensive medical, dental, and vision insurance (starting Day 1) Generous PTO and paid holidays Exceptional team culture with long-term growth opportunit