Executive assistant jobs in North Hempstead, NY

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Personal/Executive Assistant
Glocap Business Professionals, Administrative, Operations 4.3
Executive assistant job in Greenwich, CT
Our client, a Connecticut based hedge fund is seeking a highly organized, discreet, and proactive Personal/Executive Assistant to provide seamless support to the Chief Executive Officer. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and is comfortable operating with the utmost professionalism and confidentiality. The position will be located in Greenwich, CT AND New York City (3 days/week from the CEO's home office in Greenwich CT and 1-2 days/week from the NYC office). MUST HAVE A CAR. Job Details COMPANY: Hedge Fund ROLE: Personal/Executive Assistant LOCATION: 3 days in the CEO's home office in Greenwich, CT and 2 days in NYC Midtown office with some flexibility to WFH at times Hours: 9:00am-5:00pm with flexibility to work early mornings, evenings and weekends as needed Salary: $140k-$175k base DOE + Bonus Eligible + Great Benefits! Degree: Highly Preferred MUST HAVE A CAR Responsibilities will include but are not limited to: Personal Assistance Household & Lifestyle Management: Coordinate with household staff, property managers, and service vendors for multiple residences. Schedule maintenance, oversee vendors, and ensure properties are operating smoothly. Event & Party Planning: Plan and execute personal and firm-related events, including the CEO's annual summer party and holiday (Christmas) party, attended by large guest lists of employees, family, and professional contacts. Manage all aspects of event logistics, from venue selection, catering, décor, entertainment, and transportation to invitation management and day-of coordination. Coordinate with multiple vendors including event planners, florists, caterers, photographers, and rental companies to ensure every detail is executed flawlessly. Oversee invitation design and distribution, track RSVPs, and manage guest communications with professionalism and discretion. Maintain event budgets, timelines, and vendor contracts, ensuring cost-effectiveness while delivering a refined, high-quality experience. Serve as the primary liaison between the CEO, guests, and vendors, ensuring that all logistics and presentations reflect the firm's culture and the CEO's preferences. Personal Scheduling & Logistics: Manage personal calendars, appointments, and commitments, ensuring alignment with professional obligations. Handle errands, reservations, and travel arrangements for the CEO and family as needed. Anticipate personal needs: birthdays, holidays, and travel; ensuring thoughtful preparation and organization. Regularly provide driving support for the CEO, family members, and guests, ensuring punctual, safe, and discreet transportation. Discretion & Trust: Handle all personal and professional information with the highest level of confidentiality. Serve as a trusted confidant and representative of the CEO, maintaining composure and discretion at all times. Navigate sensitive and time-critical issues with tact and minimal supervision. Executive Support Calendar & Meeting Management: Proactively manage a complex and rapidly changing calendar, ensuring the CEO's time is optimized and priorities are aligned with strategic objectives. Coordinate and confirm meetings with investors, senior leadership, and external partners, balancing competing demands with efficiency and tact. Prepare daily and weekly agendas and briefing materials to ensure the CEO is fully informed and prepared for all engagements. Communication & Correspondence: Act as the primary point of contact for all communication to and from the CEO, demonstrating exceptional judgment and professionalism. Draft, proofread, and manage confidential correspondence, reports, and presentations with attention to detail and tone. Screen, prioritize, and respond to emails and calls, ensuring timely follow-up and alignment with the CEO's preferences. Meeting Preparation & Follow-Up: Organize and support investor, board, and leadership meetings by coordinating logistics, preparing presentations, and managing materials. Record and track action items, ensuring timely completion by responsible parties. Maintain a high level of awareness of ongoing projects, priorities, and business developments. Travel Coordination (Occasional): Plan and execute detailed domestic and international travel arrangements, including commercial and private flights, accommodations, ground transportation, and meeting logistics. Prepare comprehensive travel itineraries with contact lists, schedules, and materials to ensure seamless travel experiences. Remain on-call for travel adjustments and urgent needs, providing real-time problem-solving support. Qualifications Bachelor's degree required. 5+ years of experience supporting a senior executive, ideally within financial services, or a similar fast-paced environment. Must have a car Exceptional written and verbal communication skills. Strong organizational, time management, and prioritization abilities. Advanced proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Word) and comfort with modern productivity tools. Proven ability to handle confidential information with integrity and professionalism. Highly responsive, composed under pressure, and capable of anticipating needs before they arise. Understanding/experience within the field of health and fitness a plus.
$140k-175k yearly 3d ago
Executive/Personal Assistant to Principal
Career Group 4.4
Executive assistant job in Greenwich, CT
A prestigious, growing investment firm is seeking an Executive Assistant/ Personal Assistant to provide comprehensive support to a busy executive and his family. This hybrid role involves managing both personal and professional responsibilities, ensuring the seamless coordination of business and personal priorities. The ideal candidate will possess an ability to seamlessly manage multiple different tasks, be proactive, have a solutions-oriented mindset with strong interpersonal skills and discretion. Salary commensurate with experience: $150-175k base range + strong discretionary bonus structure + paid benefits, 20 days of PTO, 401k match Location: Greenwich, CT onsite Monday - Friday Hours: typically 8:30am-5:30p but need to be flexible and have a 24/7 mentality as needed, especially when principal is traveling Qualifications 10+ years of C suite EA/PA experience to an executive or high-profile individual Extreme sense of discretion - must be trustworthy Must be very professional and polished to represent executive across all facets of his life Warm personality and client service oriented Executive Assistant (50%) Proactively manage Outlook calendar for both business and personal Coordinate global travel including flights, accommodations, transportation, and itineraries and prepare expense reports using Concur Schedule and prepare materials for business meetings, ensuring all logistics and follow-ups are handled Act as the primary point of contact for internal and external communications, ensuring timely and accurate correspondence Personal Assistant (50%) Oversee daily household needs including vendor coordination and maintenance scheduling Manage grocery orders, household supply replenishment, and other personal shopping and returns Research, plan, and book family vacations including flights, accommodations, and activities Schedule and coordinate rides for children Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
$150k-175k yearly 5d ago
Executive Assistant
Niagara Partners, Inc. 4.5
Executive assistant job in New York, NY
About the Company Our client, a healthcare organization with approx. 100 people on staff, is currently looking for a new EA to support the firms CEO. They are based downtown in the Financial District. About the Role The ideal candidate will provide top-level assistance and should be well-organized, comfortable scheduling meetings and responding to emails on the executive's behalf and have the ability to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management Aid executive in preparing for board meetings Responding to emails and document requests on behalf of executives Scheduling appointments, meetings (domestic & international) and welcoming clients. Qualifications Bachelor's degree or equivalent experience Required Skills Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills Pay range and compensation package 110k-125k, based on experience
$55k-81k yearly est. 3d ago
Executive/Personal Assistant to Partner of Global Law Firm in NYC
BCL Search 4.1
Executive assistant job in New York, NY
Our client, a global law firm, is looking to hire an Executive/Personal Assistant to support one of the firm's Partners located in NYC. This is an exciting opportunity to manage the professional and personal responsibilities of a partner who is actively involved in corporate cases. The ideal candidate will be a motivated, intelligent person who would like to play a key role in a dynamic and prestigious law firm. RESPONSIBILITIES • Manage busy professional and personal calendar for very busy Partner • Coordinate all travel planning for business and personal trips • Have a very responsive personality and ability to perform accurately when handling multiple time sensitive matters. • Monitor closely partner's email for meetings to schedule and events to calendar. • Be an energetic and proactive problem solver. • Be promptly responsive to calls, emails, and texts from partner • Prepare and finalize engagement letters for clients. • Run conflict checks of potential new clients. • Review and edit presentations to prospective clients. • Ensure timely submission of expenses for reimbursement of business trips. • Ensure Partner is always prepped for meetings • Keep Partner aware of key case and administrative issues in a timely manner; liaise with attorneys, consultants and clients as needed • Draft correspondence, coordinate with members of Partner's division, manage internal and external communications for the partner • Ensure timely tracking of attorney time and timely recording in law firm time system. • Build credibility, establish rapport and maintain communication with all clients and internal employees • Help with light event planning - firmwide and personal • Ensure continued legal education is reported and logged with various bars and professional organizations. • Assist with coordinating Partner's speaking engagements, business development, and various civic and philanthropic activities. • Assist with ad hoc projects as needed • Run errands, including personal errands, as needed REQUIREMENTS • 10+ years of Executive/ Personal Assistant experience supporting a senior level executive • Ability to work independently, efficiently, make good decisions, anticipate what actions need to be taken and determine what solutions should be implemented • Excellent judgment, maintain a flexible and positive attitude in a highly-demanding environment • Outstanding written and oral communication skills • Proficient in Microsoft Office • Extremely discreet • Maintain strict confidentiality of sensitive information, ensuring compliance with organizational policies and regulatory standards. SALARY $140-170K + paid OT + bonus HOURS 9:30am-6:30pm with flexibility to be reachable after hours & weekends as needed *This person will be 3x a week in office (can be based out of the firm's DC, NYC or Boston offices)
$140k-170k yearly 2d ago
Executive Assistant to Chief Executive Officer
Summit Staffing Partners 3.8
Executive assistant job in New York, NY
Executive Assistant to the CEO Midtown Manhattan, NYC Full Time, Permanent Position Our client is a premier NYC based brand management firm focused on acquiring, building, and growing globally recognized consumer brands across fashion, home, sports, lifestyle, and entertainment. The company partners with leading retailers, operators, and e-commerce platforms to elevate brand performance through strategic collaboration, creative marketing, and digital innovation. This is a full-time, permanent Executive Assistant role offering competitive base salary, annual bonus, equity participation, and excellent benefits. The firm is known for its fast-paced, collaborative culture and its commitment to innovation, entrepreneurial thinking, and long-term career growth. This is an outstanding opportunity to join one of the most exciting and forward-thinking brand management firms in the industry during a major period of expansion. Core Responsibilities: Act as the right hand to the CEO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow-up documentation Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships Handle travel arrangements, both domestic and international, providing on-call support as needed Proactively monitor deadlines, commitments, and deliverables to ensure the executive is prepared and supported at all times Draft high-level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity Support ad hoc projects involving strategic initiatives, special events, and brand-related campaigns, often liaising with top-tier partners and executives Qualifications: Strong, hands-on experience supporting a CEO, COO, Chairman, Founder, or other C-suite executive in a demanding, fast-paced corporate environment Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required Strong discretion and professionalism in handling sensitive and high-stakes information Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure Proficiency with Microsoft Office, Google Suite, and executive-level travel platforms; experience with CRM tools and document management systems is a plus
$71k-103k yearly est. 1d ago
Executive Assistant
Joss Search
Executive assistant job in New York, NY
THE CLIENT Our client is a globally recognized alternative investment firm with over 40 years of industry leadership. Headquartered in New York and with offices worldwide, the firm is known for its outstanding reputation and high-performance culture. You'll be surrounded by driven and high performing colleagues in an environment that values its people and invests in their growth. With comprehensive benefits and a strong focus on professional development, this is a place where careers thrive. THE ROLE The Human Capital Coordinator provides critical administrative and operational support to the Human Capital Business Partner team. This role is ideal for a proactive, emotionally intelligent professional who thrives in a fast-paced, high-touch environment. You'll be a key player in supporting recruiting efforts, programming logistics, and internal initiatives, while also contributing to broader HC projects. This is a hands-on role requiring a “roll-up-your-sleeves” mindset and a genuine interest in learning the business of Human Capital within financial services. Key Responsibilities: Provide administrative support to the Human Capital Business Partner Manage day-to-day operations and logistics for the HC team Assist with recruiting coordination, programming, and internal initiatives Engage with internal and external stakeholders with discretion and professionalism Support event planning and cross-functional projects Contribute to process improvements and team efficiency THE CANDIDATE The ideal candidate is a high-integrity, detail-oriented professional who brings a collaborative spirit and a strong sense of ownership. You'll succeed in this role if you're a natural problem solver, a strong communicator, and someone who thrives in a structured, high-performance environment. Qualifications: 8+ years of administrative/assistant experience; Human Capital or Financial Services preferred Strong multitasking and prioritization skills High level of discretion and emotional intelligence Proficiency in Microsoft Office Suite; Experience in PowerPoint is Ideal Excellent verbal and written communication skills Entrepreneurial mindset and proactive approach Effective team player with flexibility and follow-through Event planning or operational experience is a plus A “doer” who thrives in high-pressure environments and requires minimal oversight THE COMP/BENEFITS Salary $140k Base plus OT and Bonus Hybrid - 4 days in office (core hours: 9:00 AM - 6:00 PM) Paid OT built into core hours and a generous discretionary bonus Great benefits including 100% healthcare coverage (medical, dental, vision), 401(k) plan, free breakfast, lunch, snacks daily, an on-site fitness center, and 15 vacation days + 7 sick days + public holidays (including Columbus Day and day after Thanksgiving) Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together
$140k yearly 4d ago
Executive Assistant to Senior Executive - Global Asset Manager
Mission Staffing
Executive assistant job in New York, NY
Compensation: $110,000-$125,000 base + OT + Bonus Overtime: Eligible (estimated compensation at ~$142,500-$165,000 depending on hours worked) + bonus (~20%) Hours: 45-50 hours/week Benefits: 100% paid Medical/Dental/ Vision, daily lunch provided Overview A leading Global Asset Manager is seeking a high-caliber Executive Assistant to support a Senior Executive in the firm's New York office. This role is ideal for someone who “just gets it”-a proactive, thoughtful, and highly reliable EA who brings strong judgment, a friendly and humble demeanor, and a desire to contribute meaningfully to the executive's success. You'll be part of a tight-knit, high-performing team environment where flexibility, polish, and a can-do attitude are essential. The right person is upbeat, collaborative, low-ego, and scrappy, with the ability to pivot quickly and stay two steps ahead. This is a long-term-growth opportunity for someone who wants to grow with the executive and deepen their career within asset management. Key Responsibilities Provide high-touch executive-level administrative support, including complex calendar and inbox management, scheduling, and coordination across global time zones. Anticipate needs and “look around corners” to ensure the executive is always prepared. Coordinate domestic and international travel, itineraries, logistics, and occasional personal support as needed. Prepare meeting materials, presentations, briefing documents, and follow-up communication. Serve as a warm, professional representative of the executive with internal and external stakeholders. Partner closely with other assistants and teams to ensure seamless operations and information flow. Manage expense reports, invoices, purchase orders, and other administrative systems. Handle last-minute changes with grace, perseverance, and a calm, solutions-oriented mindset. Participate in team initiatives, culture-building activities, and process improvements. Qualifications 3+ years of Executive Assistant experience within asset management or financial services (required). Strong business judgment, intuition, and the ability to anticipate needs before they arise. Friendly, positive personality with a willingness to pitch in and “do whatever it takes.” Team-oriented, collaborative, and genuinely enjoys supporting others. Polished communication skills (verbal and written), with a professional presence. Flexible, adaptable, and able to pivot quickly in a fast-paced environment. Strong perseverance, follow-through, and attention to detail. Ability to maintain confidentiality and exercise discretion at all times. Compensation & Benefits Base salary: $110,000-$125,000 Overtime: Eligible (estimated compensation at ~$142,500-$165,000 depending on hours worked) + bonus (~20%) Bonus: Annual performance-based Benefits: 100% employer-paid Medical, Dental, and Vision Free lunch daily Additional perks and firm-wide benefits
$110k-125k yearly 2d ago
Executive Assistant
Long Ridge Partners 3.6
Executive assistant job in New York, NY
Our client, a leading global investment firm, is seeking an Executive Assistant to provide high-level support to several senior investment professionals in their New York office. This is an exceptional opportunity to join a fast-paced, collaborative environment and contribute meaningfully to a dynamic team. Key Responsibilities: Manage complex calendars and coordinate all logistics for internal and external meetings Arrange detailed domestic and international travel and prepare comprehensive itineraries Track high volumes of business expenses; prepare and process expense reports Assist with planning and hosting meetings, events, and team activities Serve as a key liaison across teams and with external stakeholders; demonstrate strong interpersonal skills and the ability to work effectively with a variety of personalities Provide back-up coverage for other Executive Assistants as needed Offer personal support (travel, reservations, mailings, etc.) when required Qualifications: Bachelor's degree preferred Minimum of 5+ years of administrative experience in a corporate environment, ideally within asset management or investment banking Technologically adept with strong proficiency in Microsoft Outlook, Excel, Word, and PowerPoint Comfortable operating in a fast-paced, real-time environment with shifting priorities Exceptionally organized with strong attention to detail; able to prioritize and manage multiple tasks seamlessly Excellent written and verbal communication skills; able to build strong working relationships across all levels High degree of discretion in handling confidential information Location: New York, NY (Hybrid - 3 days in office) Compensation: Expected annual base salary: up to $115K + paid overtime + discretionary bonus
$115k yearly 2d ago
Executive Assistant
North Bridge Staffing Group
Executive assistant job in New York, NY
Title: Executive Assistant Type: Direct Hire Compensation: $90,000-$95,000 base Schedule: Hybrid, 2-3 days onsite per week We are seeking a highly organized and detail-oriented Executive Assistant / Project Coordinator to support two senior-level consultants within a global leadership advisory firm. This individual will serve as the central point of coordination for client engagements, helping to ensure seamless execution across multiple projects in a fast-paced, professional environment. Responsibilities Manage calendars, coordinate meetings, interviews, and travel logistics. Oversee project timelines, ensuring all deliverables and milestones are met. Prepare, edit, and format client-facing materials, including reports and presentations. Serve as the liaison between clients, consultants, and internal team members. Handle billing, expense reports, and related administrative processes. Maintain accurate data and documentation within internal systems. Support consultants with business development efforts, proposals, and client correspondence. Qualifications Minimum of three years of experience in project coordination, executive support, or a client-service administrative role. Bachelor's degree Strong communication and interpersonal skills with the ability to interact effectively at all levels. Exceptional organizational skills and a proven ability to manage multiple priorities. High attention to detail and accuracy in all deliverables. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
$90k-95k yearly 4d ago
Senior Administrative Assistant
Ascendhire
Executive assistant job in New York, NY
Investment Banking/Financial Services/Professional Services New York, NY Base $90,000-115,000 base + Bonus/Benefits Hybrid (M-Thursday in office and Friday remote) The Senior Administrative role represents a unique opportunity for a highly capable professional to assume a wide set of responsibilities and make a significant impact in a fast-paced, entrepreneurial environment. The right individual should be prepared to work within a small, collaborative team environment to manage discrete work streams. The Administrative Assistant will support up to five Managing Directors. Responsibilities Support office management including ordering supplies, liaising with building management, greeting visitors, technology maintenance and troubleshooting and mail management Support Practice Line Leaders and Managing Directors with calendar management, travel planning, event coordination, CRM (Intapp) data entry, invoicing and expense reporting Support new hire onboarding, such as pre-start communication and relevant system set-ups, as well as employee offboarding Support business development, talent acquisition and firm development efforts as needed Contribute to creating a high-performing and inclusive culture Serve as the culture keeper for the office Share and manage best practices Additional duties as assigned Qualifications Bachelor's degree from a top undergraduate program 2 to 4 years of experience as an Administrative Assistant at an investment bank, private equity / law firm or professional services firm. Excellent written and verbal communication skills including strong e-mail etiquette High degree of maturity with a proven ability to interact with senior executives, team members and external partners Experience with Concur and / or Intapp preferred Ability to successfully work in a small, collaborative team environment Effectively communicates analysis through Microsoft Word, Excel, Outlook and PowerPoint including high-quality messaging, structure and formatting Proven track-record of success in high pressure, time-constrained environments Top-tier organizational skills and attention to detail Self-starter and entrepreneurial spirit
$90k-115k yearly 5d ago
Executive Personal Assistant
C-Suite Assistants 3.9
Executive assistant job in New York, NY
Executive Personal Assistant to the Principal/Founder, Hospitality Company, Greenwich Village, NYC Our client, the Founder of a hospitality firm is looking for an Executive Personal Assistant to manage her busy life with a “high touch” service mentality. The ideal candidate has at least 5 years of experience supporting an entrepreneurial executive knowing how to switch gears quickly. Key qualities for success are having a creative mindset, the ability to run key projects and problem solve with little intervention. This is an in-person role in their offices in Greenwich Village. About the Job: Support the Founder with complex calendar management/ meeting scheduling and understanding shifting priorities; attend some meetings, as needed Arrange domestic and international travel arrangements and itineraries, personal and professional Coordinate key meetings and projects and collaborate with the team and act as a conduit Handle special projects both professional and personal; experience with creative projects a PLUS Arrange special events, dinners Expense reporting, personal and professional Handle customer mailings lists Personal work; take as much off her plate as possible so she can focus on the growing business, Special ad hoc projects, personal and professional Salary Plus Discretionary Bonus, 100% Coverage of Health Benefits About You: At least 5 years of experience as an Executive Personal Assistant to an entrepreneurial, preferably in a creative or hospitality company or HNW principal Bachelor's Degree Very detail oriented and organized with superior project management skills High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Microsoft Office Suite; tech savvy A creative mindset that is looking to solve problems; excellent communication skills with a true collaborative approach and “high-end” service mentality Warm, engaging and agile
$65k-100k yearly est. 1d ago
Korean Bilingual Executive Assistant
Ektello
Executive assistant job in Englewood Cliffs, NJ
**W2 Contract**Englewood Cliffs, NJ**ONSITE**$30-35/hr** Top Must-Have Skills Exec Admin Experience Bilingual in Korean and English Required Have can-do spirit The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication manager for an office. Responsibilities Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Prepare invoices, reports, memos, letters, financial statements, and other documents. File and retrieve corporate documents, records, and reports. Open, sort and distribute incoming correspondence, including faxes and emails. Prepare responses to correspondence containing routing inquiries. Qualifications: Bachelor's Degree required 3+ years' Executive Administrative experience required Verbal and written communication, multi-tasking, customer service and interpersonal skills. Ability to work independently and manage one's time. Ability to keep information organized and confidential. Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint
$30-35 hourly 4d ago
Executive Assistant to IT Director - Downtown Financial Services Firm - $75k-$85k
Advice Personnel 3.8
Executive assistant job in New York, NY
A boutique financial services firm in Downtown Manhattan is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a Director of IT. This is a newly created role designed to enhance efficiency, streamline operations, and serve as a key liaison across the firm's IT function. The ideal candidate thrives in a fast-paced environment, has excellent communication and follow-up skills, and enjoys building structure around complex workflows. This position offers broad exposure across IT operations, budgeting, vendor management, and project coordination. This position offers quality of life hours - 9am-6pm. Responsibilities: Executive & Departmental Support Manage and prioritize the IT Director's calendar, email inbox, meetings, and daily workflow Serve as the central point of contact for the IT department, ensuring timely follow-up on requests from partners and staff Maintain departmental logs and continuously monitor open items for resolution Budgeting, Purchasing & Vendor Administration Assist with IT budgeting, financial planning, and ongoing expense tracking Oversee IT purchasing, contracts, subscriptions, and renewals Maintain a calendar of renewal dates, expirations, deadlines, and deliverables Track orders, invoices, and coordinate closely with the firm's bookkeeping team Operations, Reporting & Asset Management Maintain accurate and up-to-date IT department records, reports, inventory lists, and asset management databases Support IT projects and initiatives, including administrative tasks, documentation, and budget coordination Assist with the preparation of presentations, meeting materials, and departmental reporting General Administrative Support Order supplies, support software/hardware coordination, and help manage incoming IT equipment Provide high-level administrative support as needed to ensure smooth day-to-day operations Assist with any additional IT or office-related tasks as required Qualifications: Bachelor's degree, preferred 5+ years of administrative experience, ideally in professional services or a fast-paced corporate setting Strong organizational skills with exceptional attention to detail Ability to manage multiple priorities and communicate effectively across teams Tech-savvy with a comfort level working alongside IT leadership Proactive, reliable, and able to follow through without heavy supervision Base Salary: $75k- $85k plus bonus and benefits The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives. If this particular role isn't the ideal fit, please feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! Advice Personnel *Celebrating 40 years as New York's trusted boutique executive recruiting & staffing firm
$75k-85k yearly 5d ago
Senior Administrative Assistant
Clarity Recruiting
Executive assistant job in New York, NY
Senior Administrative Assistant - Project & Operations Support (Full-Time, Direct-Hire) Salary: $70,000-$84,000 Schedule: Monday-Friday | Full-Time | Hybrid Schedule (TBD) A faith- and community-based nonprofit organization in the Bronx is seeking a Senior Administrative Assistant - Project & Operations Support to support executive leadership and strengthen program operations across the organization. This role is ideal for an experienced administrative professional who excels in project management workflows, executive support, and high-level communication. Candidates who thrive in fast-paced environments, bring structure and clarity to complex initiatives, and are comfortable managing up to senior leadership will be especially successful here. About the Role Reporting to senior leadership, this position provides a blend of high-level administrative support, project coordination, operational oversight, and programmatic assistance. The ideal candidate is proactive, organized, and skilled at anticipating needs, streamlining processes, and keeping leadership aligned with priorities. Key Responsibilities Executive Administrative Support Manage calendars, scheduling, communications, and meeting preparation for senior leadership. Keep leadership aligned with deadlines, deliverables, and strategic priorities (“managing up”). Prepare and edit high-level correspondence, reports, and PowerPoint presentations. Maintain organized physical and electronic filing systems. Project Coordination & Workflow Management Assist with project planning, milestone tracking, and documentation of progress. Prepare agendas, facilitate meetings, take minutes, and ensure follow-through on action items. Coordinate cross-departmental communication for initiatives, audits, deliverables, and grant-related tasks. Implement or support project management tools and systems to streamline workflows. Operational Support Oversee office operations including supplies, vendor coordination, facilities requests, and event logistics. Support staff onboarding by scheduling trainings, preparing materials, and coordinating system access. Assist with expense tracking, invoice processing, and monitoring program expenditures. Programmatic Support Serve as a liaison between senior leadership and program teams to maintain communication and workflow. Collect, verify, and organize program data and reports for internal or funder purposes. Support documentation standards, compliance requirements, and audit readiness. Qualifications Required: Bachelor's degree preferred. 5+ years of administrative and/or operations experience supporting senior leadership. Strong project management skills, including timeline management and cross-functional coordination. Experience creating professional-level reports and presentations. Exceptional communication, organization, and time-management skills. Proficiency with Microsoft Office, Google Workspace, and project management software. Ability to handle confidential information with discretion. Preferred: Experience in nonprofit, community-based, or justice-related program settings. Familiarity with grants administration, budgeting, or invoicing. Ability to recommend workflow improvements and solve operational challenges.
$70k-84k yearly 2d ago
Administrative Assistant to Senior Executive - Asset Management 110K-120K plus bonus - 2+ years' experience. College graduate required.
TBG | The Bachrach Group
Executive assistant job in New York, NY
Highly respected Midtown, NYC Asset Management firm is seeking a bright, loyal and pro-active administrative assistant with stable, impressive work exposure, a Bachelors' degree and 3+ years administrative experience, to support a very Sr. Executive of the firm. Manage intricate calendar, coordinate meetings, organize global travel, conduct research, prepare meeting materials, and process expense reports. Great opportunity for someone with exceptional administrative skills, a can-do attitude, solid attention to detail, and a true desire to succeed both personally and financially. Proficiency in all MS Office programs required. Base salary up to 120K with an extremely generous bonus and sensational benefits and perks. Bachelors' degree required.
$49k-84k yearly est. 1d ago
Executive Assistant for a Family Office
Pocketbook Agency
Executive assistant job in Englewood Cliffs, NJ
JRN- 2300 A family office based in Englewood Cliffs, NJ is seeking a polished and experienced Executive Assistant to provide high-level administrative support to their CEO. This role requires exceptional organizational skills, strong attention to detail, and the ability to anticipate needs in a dynamic environment. The ideal candidate will have experience supporting a senior executive and be comfortable managing a variety of administrative, office management, and light personal tasks. Key Responsibilities: Provide comprehensive administrative support including complex calendar management, scheduling, and travel coordination Process and track expense reports and invoices Act as a gatekeeper and liaison between the CEO and internal/external contacts Manage general office operations including ordering supplies, coordinating catering, and organizing company events and team gatherings Handle occasional personal assistant tasks such as running errands and coordinating personal appointments Maintain confidentiality and professionalism at all times Qualifications: Minimum of 5 years of experience as an Executive Assistant supporting a CEO or C-suite executive Strong organizational and multitasking skills with excellent attention to detail Professional communication skills, both written and verbal Proficient in Microsoft Office and Google Workspace Must have a valid driver's license and reliable vehicle Ability to work fully onsite, Monday through Friday Location: Fully onsite M-F in Englewood Cliffs, NJ Salary: $125,000 DOE + benefits
$31k-55k yearly est. 3d ago
Executive / Personal Assistant to Hedge Fund Founder + Travel
Career Group 4.4
Executive assistant job in New York, NY
Seeking best-in-class executive support A top-tier investment firm is actively searching for a best-in-class executive assistant and / or an operations and logistics guru to contribute significantly in a collaborative environment where outstanding abilities, skills, and performance are valued highly. The group is open to applicants from a variety of professional and academic backgrounds. Key qualifications and skills will include: anticipating the principal's needs and handling high-level interactions with confidence; prioritizing and managing multiple projects simultaneously while following through on issues in a timely manner; taking point on complex planning and logistics; and running a busy, dynamic executive calendar. Discretion and awareness of confidentiality and privacy concerns are of paramount importance. If you are the best at what you do and have high standards and goals, this can be a very lucrative position, and the firm is looking to hire for the long run. Starting salary is expected to be $150,000 - $170,000+ with significant room for growth. We would also welcome submissions from best-in-the-business individuals commanding higher compensation. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
$150k-170k yearly 4d ago
Executive Personal Assistant
Summit Staffing Partners 3.8
Executive assistant job in New York, NY
Midtown Manhattan, NYC Full Time, Permanent Position Our client, a prestigious and highly regarded family office, is seeking an Executive Personal Assistant to provide high-level concierge services. This role requires a proactive and highly organized professional to support an Ultra High-Net-Worth individual with personal and logistical tasks as well as day-to-day operations. The ideal candidate will have experience working with executives or high-net-worth individuals, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Job Description: Provide high-touch concierge and personal assistant services, ensuring seamless day-to-day support. Manage personal errands and coordinate logistics between multiple locations, including the client's home and office. Conduct research, summarize findings, and present actionable recommendations. Prepare documents, correspondence, and presentations for various personal and business needs. Assist with medical and health-related paperwork, scheduling, and coordination. Troubleshoot simple IT-related issues and provide step-by-step guidance on device management. Liaise with household staff, track work progress, and oversee home maintenance projects. Develop and maintain vendor relationships, ensuring service agreements and quality standards are met. Maintain detailed records for subscriptions, car services, expenses, and home-related services. Coordinate mail and package deliveries through certified mail, FedEx, and other methods. Manage travel logistics, including flights, hotels, ground transportation, and itinerary planning. Lead and oversee special projects, track progress, and provide status updates. Implement and manage administrative processes to enhance efficiency. Flexibility to work extended hours, weekends, and at multiple locations as needed. Additional responsibilities as assigned based on evolving client needs.
$58k-87k yearly est. 1d ago
Executive Assistant
Joss Search
Executive assistant job in New York, NY
THE CLIENT Our client is a highly respected private equity firm with decades of industry experience and a stellar reputation in the market. While headquartered in the Midwest, their Midtown Manhattan office houses a close-knit team of about 40 professionals. The firm is deeply committed to investing in its people, which is reflected in their long-tenured, collaborative, and highly valued administrative team. THE ROLE This Executive Assistant position directly supports the CEO, acting as a strategic partner and trusted right hand. The role demands a proactive, detail-oriented professional with exceptional organizational skills and the ability to thrive in a fast-paced, high-impact environment. You'll be instrumental in driving efficiency, managing priorities, and ensuring seamless communication across the executive office. Key Responsibilities: Calendar management across multiple time zones Coordination of domestic and international travel Expense tracking and reconciliation Handling of ad hoc administrative and project-based tasks THE CANDIDATE The ideal candidate is energetic, organized, and team-oriented, with a “no task too small” mindset. They thrive in a fast-paced, high-stakes environment and bring both warmth and professionalism to every interaction. This position requires exceptional judgment, discretion, and the ability to anticipate needs while maintaining a high level of confidentiality and poise. Qualifications: 10+ years of experience as an Executive Assistant Proven experience as an Executive Assistant to a CEO. Background in private equity, venture capital, hedge funds, or other alternative investment environments is required Ability to manage shifting priorities in a dynamic environment Strong communication skills written and verbal Proficiency in Microsoft Office (Outlook, Word, Excel) Willingness to pitch in and help wherever needed a true team player THE COMP/BENEFITS Paying up to $200k Hybrid, 4 days a week in the office Outstanding benefits: fantastic healthcare, family planning benefits, 401k, 20+ days PTO, discretionary bonus Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.
$53k-78k yearly est. 5d ago
Personal Executive Assistant to Partner - Private Equity
Mission Staffing
Executive assistant job in New York, NY
Job Title: Personal Executive Assistant to the Partner Industry: Private Equity Employment Type: Full-Time Compensation: 120k-155k base + bonus About the Firm: We are a boutique Private Equity firm headquartered in New York City, focused on long-term value creation through strategic investments across various industries. The firm operates in a fast-paced, entrepreneurial environment led by a dynamic and visionary Founder with a deep background in finance and business leadership. Position Summary: We are seeking a highly dedicated and exceptionally organized Personal Executive Assistant (PEA) to provide comprehensive, support to a Partner. This role spans both professional and personal responsibilities and requires someone who is proactive, trustworthy, and able to operate with discretion and sound judgment at all times. The ideal candidate is sharp, anticipatory, resourceful, and thrives under pressure. You will act as an extension of the Founder-protecting their time, streamlining their operations, and managing logistics with precision. Key Responsibilities: Executive Support : Provide comprehensive to a Partner, ensuring availability to address urgent matters and travel changes, even outside standard business hours. Manage complex and ever-changing calendars; schedule meetings across multiple time zones with speed and accuracy. Coordinate high-level domestic and international travel, including private aviation, hotels, transportation, and detailed itineraries. Prepare briefing documents, agendas, memos, and follow-ups for meetings and presentations. Serve as a liaison between the Founder and key stakeholders, both internal and external. Handle sensitive information and confidential documentation with complete discretion. Personal Support: Oversee day-to-day personal logistics, including appointments, reservations, gifting, and event planning. Coordinate with household staff, vendors, and service professionals to ensure smooth personal operations. Handle personal travel arrangements, including vacation planning and family coordination. Assist with errands, purchases, and other personal tasks as needed. Operational & Strategic Support: Monitor and track follow-ups and deliverables across multiple business ventures and personal projects. MUST HAVE EVENT EXPERIENCE - will be the point person for large scale events both domestically and internationally Assist with basic financial oversight, including invoice approvals, reimbursements, and expense tracking. Support special projects, offsite events, and strategic initiatives led by the Founder. Conduct research and provide recommendations on vendors, products, and services across business and personal domains. Qualifications: Bachelor's degree preferred. Minimum of 3 years supporting a high-net-worth individual, Founder, or C-suite executive in a fast-paced environment-ideally within finance, private equity, or family office. Demonstrated ability to provide 24/7 availability, limited but as needed and handle after-hours needs with discretion and professionalism. NYC-based & willing to occasionally travel to run events Impeccable organizational and time-management skills; thrives in high-demand settings. High emotional intelligence, problem-solving ability, and calm under pressure. Tech-savvy and experienced with tools such as Microsoft Office, Google Workspace, Slack, Notion, and expense platforms. Work Environment: This is a full-time, in-person position based in New York City. Required to be in office when Partner is in - typically 2-3 days per week Some travel and on-site presence at events or meetings may be required.
$62k-99k yearly est. 2d ago

Learn more about executive assistant jobs

How much does an executive assistant earn in North Hempstead, NY?

The average executive assistant in North Hempstead, NY earns between $44,000 and $93,000 annually. This compares to the national average executive assistant range of $35,000 to $71,000.

Average executive assistant salary in North Hempstead, NY

$64,000

$44,00010%

$64,000Median

$93,00090%

What are the biggest employers of Executive Assistants in North Hempstead, NY?

The biggest employers of Executive Assistants in North Hempstead, NY are:

Northwell Health
Wangs Alliance Corp
all pro
Syncreon Holdings Inc
Innovative Software Technologies Inc.
Wealthy Group of Companies

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Executive Assistant North Hempstead, NY Jobs

Executive assistant jobs in North Hempstead, NY

Personal/Executive Assistant

Executive/Personal Assistant to Principal