Executive assistant jobs in North Las Vegas, NV - 119 jobs

Inno Supps is one of the fastest-growing supplement companies in the industry. Our mission is to change millions of lives every year by creating the most effective products on the market, without artificial sweeteners, fillers, or harmful additives. We move fast, we hold high standards, and we're building something massive. About the role This isn't your average Executive Assistant role... We're hiring a high-output Executive Assistant who can keep leadership organized, protected, and moving… while also execute marketing campaigns and launches with speed and precision. This role is perfect for someone who thrives in a fast-paced environment, loves making chaos look clean, and can switch between calendar boss and marketing helper without missing a beat. Key Responsibilities Assist in the planning and execution of marketing campaigns across digital, social, and traditional channels Call manufacturers for quoting and formulation Manage communication with vendors, partners, and internal teams to ensure timely delivery of assets and campaign components Monitor and organize marketing assets, databases, and performance reports Help organize and execute events, product launches, and other promotional initiatives Conduct market research and compile insights to support campaign development Track key project timelines and help ensure all deliverables are met Maintain brand consistency across internal and external communications Provide general administrative support to the marketing team and leadership as needed Ensure marketing assets are organized and easy to find (Google Drive/Dropbox hygiene) You're a great fit if you… Have 2+ years supporting an executive and/or assisting a marketing team (EA, Admin, Ops, Marketing Coordinator, etc.) Are insanely organized and known for follow up and follow through Communicate clearly and professionally (fast responses, zero confusion) Can handle multiple priorities without dropping details Are proactive: if you see a problem, you solve it or flag it early Love working in-person with a team that moves fast and cares about results Are confident in tools like Google Suite, Slack, and project trackers (i.e. Monday) Have strong Excel/Google Sheets skills and enjoy building clean trackers Bonus points (not required) Experience in eCommerce / DTC brands Familiarity with Shopify, Klaviyo, Meta/Google reporting, GA4 (even basic) Canva / light content assistance (copy proofing, organizing creative, social support) Comfort working with high standards, quick pivots, and launch timelines Why Inno Supps? Competitive pay + growth opportunities in a high-impact role Medical, Dental, Vision, PTO, paid holidays Product perks + employee discounts High-performance culture with fast decision-making and real ownership Team events, in-person collaboration, and a mission-driven environment This is a position you don't want to miss! 👇 Check us out and see for yourself! Inno Supps - High Quality Sports Supplements Inno Supps (@innosupps) • Instagram photos and videos Inno Supps ⚡️ (@innosupps) | TikTok

We are seeking a highly motivated Executive Assistant / Office Manager to support senior leadership and oversee day-to-day office operations. This individual will serve as the right hand to our C-suite executives and team members, ensuring smooth daily operations and providing critical administrative, organizational, and front-office support. Responsibilities: Manage calendars, scheduling, and meeting coordination for senior leadership Ensure executives are prepared with the necessary materials, information, and follow-ups Oversee front desk and administrative functions, maintaining a professional and efficient office environment Manage supplies, vendors, and facilities needs Assist with tracking deadlines, applications, and reporting requirements Maintain organized records for multiple programs and initiatives Act as a central point of contact between internal staff, external partners, and stakeholders Draft, edit, and manage correspondence with professionalism and discretion Anticipate needs, streamline workflows, and ensure follow-through on executive priorities Implement and improve systems to enhance overall efficiency Requirements: Prior experience as an Executive Assistant, Office Manager, or Administrative Coordinator preferred Proficiency with scheduling tools, Microsoft Office/Google Workspace, and basic administrative processes Based in Las Vegas, NV, with availability for in-office work A proactive, solutions-focused approach with strong problem-solving skills Adaptable, resourceful, and able to manage a wide variety of tasks with discretion Professional communication style, capable of representing leadership both internally and externally Team-oriented, thrives in a fast-paced, mission-driven environment Schedule: Full-time availability: Monday - Friday, 9:00 AM - 5:00 PM Compensation: Up to $85K BOE, full healthcare coverage, PTO, 401K, various fringe benefits Location: In person in Las Vegas, NV 2226

We are seeking a proactive and detail-oriented Administrative Assistant to support our fast-growing SaaS organization. This is not a traditional admin role - you'll be an integral part of the operations backbone that helps our product, onboarding, and customer success teams deliver a world-class client experience. This position offers a clear growth path into Onboarding, Customer Success, or Sales for individuals eager to build a long-term career in the SaaS industry. Key Responsibilities Operational Support Coordinate daily communications, schedule meetings, and manage calendars for cross-department teams. Assist in preparing client documentation, onboarding materials, and customer reports. Maintain organized digital records within CRM and project management tools (e.g., Salesforce, HubSpot, Asana, or ClickUp). Customer & Onboarding Assistance Support new client setup processes, ensuring data accuracy and timely activation of software licenses. Assist onboarding managers in preparing client training sessions, tracking milestones, and gathering feedback. Respond to basic customer inquiries and route requests to the appropriate departments. Sales & Marketing Coordination Update CRM entries, prepare proposals, and track follow-ups. Support marketing campaigns with administrative tasks such as contact list organization or event coordination. Collaborate with sales reps to ensure smooth handoffs from prospect to client onboarding. Team & Culture Support Help coordinate internal communications, company events, and performance dashboards. Maintain internal documents such as policies, SOPs, and department trackers. Identify opportunities to improve operational workflows using automation tools (e.g., Slack, Zapier, AI assistants). Qualifications Bachelor's degree or equivalent experience preferred. 4+ years of experience in administrative, customer service, or operational support roles (preferably in a SaaS or tech-driven environment). Strong organizational and multitasking skills with exceptional attention to detail. Excellent written and verbal communication abilities. Comfortable using SaaS tools such as CRM, ticketing systems, collaboration apps, and cloud file management. Typing speed of 60+ words per minute (WPM) with minimal errors. Career Growth Opportunities This role is designed as a launchpad into the SaaS ecosystem. High-performing Administrative Assistants can progress into: Onboarding Specialist - leading new client implementations and training. Customer Success Associate - managing post-launch relationships and renewals. Sales Development Representative (SDR) - qualifying inbound leads and supporting account executives. You'll receive mentorship, structured training, and shadowing opportunities across these departments as part of your professional development plan. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Blau & Associates is seeking a highly capable, organized, and discreet Executive Assistant to provide direct support to senior leadership and the broader consulting team. The Executive Assistant will play a critical role in ensuring the smooth day-to-day functioning of the firm - supporting executive scheduling, communications, document preparation, and internal coordination - while contributing to operational efficiency across multiple concurrent initiatives. This role is based onsite in Las Vegas, with occasional national and international travel. ABOUT YOU You are exceptionally organized, resourceful, and detail-oriented, with the ability to anticipate needs and manage multiple priorities with calm efficiency. You are comfortable operating in a fast-paced, high-expectation environment and take pride in producing polished, accurate work. You are discreet, dependable, and proactive - able to work independently while remaining closely aligned with leadership priorities. You communicate clearly and bring a genuine interest in hospitality and food & beverage to your work. RESPONSIBILITIES Provide direct executive-level administrative support to senior leadership Manage complex calendars, scheduling, travel arrangements, and meeting logistics Coordinate internal and external meetings, including preparation of agendas, materials, and follow-up items Draft, edit, format, and organize internal documents, correspondence, and materials in support of executive and team workflows Support internal communications, project coordination, and organized record-keeping across active initiatives Coordinate invoicing and expense documentation in collaboration with accounting, including tracking, organization, and follow-up as needed Handle confidential and time-sensitive information with discretion Provide operational and logistical support across multiple concurrent initiatives Serve as a reliable point of coordination between leadership, internal teams, and external partners Additional duties as assigned SPECIFIC JOB KNOWLEDGE, SKILLS, AND ABILITIES The individual must possess the following knowledge, skills, and abilities and be able to demonstrate performance of essential job functions, with or without reasonable accommodation: Exceptional organizational, communication, and time-management skills Strong attention to detail and follow-through Polished professional writing and editing skills Comfort working in a fast-paced, deadline-driven environment Ability to manage multiple priorities and shifting demands with composure High proficiency in spoken and written English Ability to work collaboratively while maintaining autonomy and accountability Passion for and familiarity with hospitality, food & beverage, or related industries preferred Willingness to travel occasionally, nationally and/or internationally Must demonstrate intermediate to advanced proficiency with standard business software and digital productivity tools, including: Intermediate proficiency with the Microsoft Office suite, including Outlook, Teams, Drive, Word, Excel, and PowerPoint Beginner to intermediate proficiency with Adobe products, including Acrobat, InDesign, and Illustrator Intermediate proficiency with workflow efficiency and document-sharing platforms, including Dropbox and Monday Familiarity with QuickBooks / Intuit software a plus QUALIFICATION STANDARDS Education: Associate or bachelor's degree required; business, communications, or hospitality-related background a plus Experience: Two to four years of relevant executive administrative or operational support experience required. Experience supporting senior leadership in a professional services, consulting, or hospitality environment strongly preferred. Licenses or Certificates: Not applicable PHYSICAL DEMANDS Most work tasks are performed indoors; temperature is moderate and controlled by environmental systems Must be able to sit at a desk for long periods of time; walking and standing are required the rest of the working day, including travel to and from meetings Must be able to lift up to 20 lbs. occasionally Requires manual dexterity to use and operate technological and possibly additional equipment COMPENSATION Salary commensurate with experience Discretionary annual bonus BENEFITS Competitive health benefits upon 1st day of 2nd month Opportunity for advancement ABOUT BLAU & ASSOCIATES Blau & Associates is a boutique food and beverage consulting firm based in Las Vegas, Nevada. Founded by Elizabeth Blau in 2002, the group is focused on providing strategic food and beverage solutions for the hospitality industry. Utilizing a three-tiered approach of strategic assessment, concept development, and project management, Blau & Associates takes a dynamic, operations-oriented approach to developing workable programming solutions for its clients. With a small team and an elite skill set combining significant past and present operations experience with analytics and market research, Blau & Associates is one of the most respected consulting groups in the industry.

Job Description WHO WE ARE… ASTOUND is a global experiential powerhouse with three core verticals: Brand Experiences, Sports Experiences, and Immersive Entertainment. From trade shows and large-scale events to experience centers and IP-driven attractions, we create programs that combine creative excellence, operational discipline, and ROI-focused outcomes. With over 200 employees, a 350,000 sq. ft. production facility, and execution in more than 40 countries, ASTOUND is defining what the modern experiential partner looks like. Now, in our 25th year, we are expanding into a growth engine for our clients-powered by AI, integrated creative, and next-gen content strategy-and for the business itself, driving both revenue and enterprise value. JOB SUMMARY: ASTOUND seeks an experienced Executive Assistant in Las Vegas to support the CEO. This role will coordinate and execute critical administrative duties on behalf of the CEO and the C-Suite and coordinate the daily operations of the CEO's office. KEY RESPONSIBILITES: Provide a full range of exceptional, executive-level administrative support for the CEO, but not limited to: Serving as a proactive thought partner who is highly responsive to a full range of internal and external requests on behalf of the CEO. Gathering and reviewing all materials to ensure the preparation of the CEO for major meetings and events in coordination with leadership. Owning and driving the complex, ever-changing calendars of the CEO; prioritizing appropriately and anticipating needs. Acting as strategic manager of and gatekeeper for the CEO's time. Representing the CEO in all interactions and ensuring a high level of responsiveness, support, and sensitivity to all requests of importance. Building effective relationships with internal and external stakeholders, especially with department leaders and community members. Supporting the drafting, editing, proofing, and preparation of materials, including emails, letters, presentation decks, meeting agendas, etc. on behalf of the CEO and in close coordination with other departments, as needed. Supporting all levels of preparation for CEO-driven meetings in close coordination with the Chief of Staff, including agenda and materials development, correspondence, and meeting planning and execution. Managing general correspondence for the CEO (including managing team files; receiving, screening, prioritizing, and drafting responses to incoming mail; phone calls; etc.) Coordinating end-to-end travel needs for the CEO, including car,, flight, hotel, etc. and anticipating key details for trips such as commuting times and directions. Managing and maintaining the master calendar for the organization, which includes key internal and external meetings across all departments. Processing timesheets and expenses for CEO, and direct reports in a timely way; Accurately maintaining records of expense receipts for reimbursement. Performing general office duties/assistance, as needed. Managing all matters with a high level of confidentiality and discretion. QUALIFICATIONS: 3+ years of C-Suite level, administrative experience required. Outstanding verbal and written communication skills. Good judgment, professionalism, and discretion in handling confidential information. Excellent organizational skills and keen attention to detail. Flexibility to adapt to quickly shifting and/or competing priorities. Ability to effectively prioritize all tasks and successfully complete tasks in a timely fashion. Strong interpersonal skills to interact effectively with internal and external stakeholders. Maturity and integrity that fosters respect and trust from others. Demonstrates diplomacy and calmness under pressure. Highly collaborative with the flexibility to work as part of a team and individually to meet goals and deadlines. Strong knowledge of all MS Office software. Occasional scheduled travel, as needed. BENEFITS AND COMPENSATION: The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match. Excellent Medical Insurance Excellent Dental Insurance Excellent Vision Insurance Paid Time Off, Holiday Pay 401K matching program after 90 days of employment 100% Company Life and Long-Term Disability Coverage Employee Referral Program DIVERSITY COMMITMENT: We are proud to be an equal opportunity employer, and we welcome talented individuals from all backgrounds to apply. Our goal is to ensure that every candidate is evaluated solely on their qualifications, merits, and potential to contribute meaningfully to our team and mission.

Job Description The Executive Assistant to Senior Leadership is a highly skilled and trusted administrative professional responsible for supporting the executive leadership team in a fast-paced, dynamic environment. This individual will serve as the central point of coordination for senior leaders, handling executive calendars, board communications, travel logistics, confidential reporting, and cross-departmental initiatives. The role requires exceptional organizational skills, discretion, flexibility, and a 24/7 on-call mindset. The Executive Assistant must anticipate needs, solve problems proactively, and represent the executive team professionally inside and outside the organization. Key Responsibilities Manage and prioritize complex calendars, meetings, and travel for multiple senior executives Prepare executive-level reports, presentations, board documents, and meeting summaries Coordinate cross-functional project support and follow-ups on behalf of the executive team Act as a liaison between executives and internal departments, clients, and external partners Maintain absolute confidentiality and discretion on sensitive organizational matters Arrange travel logistics, lodging, and expense reconciliation Support leadership with communications, including drafting correspondence, memos, and announcements Monitor and respond to urgent messages and requests at all hours (24/7 availability required) Organize and prepare for board meetings, leadership offsites, and strategic planning sessions Perform additional administrative tasks and special projects as directed Requirements Minimum 7-10 years of experience as an Executive Assistant, supporting C-Suite or Senior Leadership Proven ability to handle highly sensitive and confidential information with professionalism Strong command of Microsoft Office Suite, Google Workspace, and executive calendaring platforms Excellent communication, writing, and interpersonal skills Ability to multitask under pressure, meet deadlines, and work autonomously Flexibility to be on call 24/7 and support after-hours communications and travel needs Strong judgment, problem-solving ability, and proactive mindset Preferred Experience Experience in hospitality, fuel, transportation, logistics, or high-growth environments Project coordination or operations support a plus

Role: Executive Assistant to CEO Are you a proactive, detail-oriented professional who loves keeping high-level leaders organized and operations running smoothly? Horizon Trust Company is looking for a confident, resourceful Executive Assistant to support our Founder and VP of Sales at our Las Vegas location. If you thrive in a fast-paced environment, enjoy variety in your day, and take pride in being the “go-to” person everyone relies on - this could be the perfect opportunity for you. About Horizon Trust Company Horizon Trust Company is a national leader in Self-Directed Retirement Accounts (SDIRAs), empowering individuals and entrepreneurs to invest in real estate, private lending, precious metals, and other alternative assets. We're a fast-growing financial services company that values innovation, education, and exceptional client service - and we're proud to help clients take control of their financial futures. What You'll Do This isn't your typical assistant role. You'll be the right hand to both the Founder and COO, acting as their eyes, ears, and trusted partner. You'll manage critical operations, help prepare sales and financial reports, plan travel and events, and keep business initiatives moving forward. Every day will look a little different - one moment you're preparing a board presentation, the next you're coordinating a company event or making sure leadership is set up for a key meeting. Key responsibilities include: Managing complex calendars, meetings, and correspondence with professionalism and efficiency. Serving as the gatekeeper to protect leadership's time and priorities. Handling travel coordination, itineraries, and logistics for executive trips and events. Creating and maintaining Excel reports, financial summaries, and sales performance trackers. Assisting with PowerPoint presentations and preparing materials for webinars or meetings. Coordinating company events, offsites, and team activities with creativity and precision. Supporting ad-hoc administrative tasks - from ordering flowers to organizing office logistics - always ensuring things run smoothly. Requirements Who You Are You're a calm, capable, and self-sufficient professional who thrives on bringing order to chaos. You anticipate needs before they're voiced, solve problems quickly, and bring positive, composed energy to the room. You're also tech-savvy, numbers-oriented, and confident handling confidential information. We're looking for someone who: Has 3+ years of experience supporting senior executives or founders. Is highly organized, proactive, and resourceful, with a “get it done” mindset. Can work independently but knows when to collaborate and communicate. Has strong Excel and Microsoft Office skills (pivot tables, VLOOKUPs, reporting). Brings professionalism, discretion, and attention to detail to every task. Bonus points if you have event planning, CRM, or financial reporting experience. Benefits Why Join Horizon Trust At Horizon Trust, you'll work side-by-side with visionary leaders who are passionate about helping people invest smarter and retire stronger. You'll be part of a collaborative, mission-driven team where your contributions are valued - and your attention to detail directly impacts company growth. Role Details Location: Las Vegas, NV (in-office, Monday-Friday, 7AM-4PM or 8AM-5PM) Salary: DOE, competitive Schedule: Full-time, salary role with benefits Benefits: Full benefits package offered Travel: Minimal, occasional support for events ✅ How to Apply Ready to make an impact? We'd love to meet you! Apply today and complete the short assessment below to be considered: *************************************************************************

Job Description is In office* Pineda Company, founded by Ryan Pineda, is a dynamic group of businesses with a diverse portfolio that includes real estate, education, media, SaaS, financial services, and web3. Our mission is to develop leaders and enrich communities, and we proudly serve thousands of customers while generating tens of millions in revenue annually. We're hiring a dynamic Executive Assistant to work with our leadership team. Key Responsibilities: Analytical Tasks: Provide analytical support including data analysis and strategic planning assistance. HR Document Management: Efficiently manage and organize HR documents, ensuring confidentiality and compliance. Email & Calendar Management: Keep the COO's inbox and schedule meticulously organized, ensuring efficient time management. Meeting Management: Take detailed notes during meetings and follow up on action items. Project Management: Utilize ClickUp to manage and track projects, ensuring all tasks are completed on time. Automation Management: Implement and oversee automation systems to streamline operations. Documentation & Presentation: Proficiently use Google Sheets and Slides to create documents and presentations as required. Core Traits We're Looking For: Analytical: You have a keen eye for details and a passion for data-driven decision-making. Organized: Your exceptional organizational skills mean you're always one step ahead. Detail-Oriented: You're meticulous in your approach and nothing slips past you. Qualifications: Proven experience as an Executive Assistant or similar role. Strong proficiency in Google Workspace, especially Sheets and Slides. Experience with ClickUp or similar project management tools. GoHighLevel experience preferred Excellent written and verbal communication skills. Ability to handle sensitive information with discretion.

Job Title: Personal Assistant to the CEO At Vin2, we are at the forefront of Automotive Import/Export Technology. We are seeking a highly organized and dynamic Personal Assistant to support our CEO. This role is crucial in enabling our leadership to maximize their productivity and continue driving our mission forward. Job Description: The Personal Assistant to the CEO will play a key role in the smooth operation of the day-to-day activities of our executive office. This position requires a highly professional individual with impeccable organizational skills and the ability to handle confidential information with discretion. The ideal candidate will be adept at managing complex schedules, coordinating travel arrangements, and providing overall administrative support to ensure the CEO's workflow is seamless and efficient. Key Responsibilities: Manage and organize the CEO's calendar, including scheduling meetings, appointments, and travel. Coordinate logistics for internal and external meetings, including but not limited to preparing meeting materials, ensuring technology setup, and arranging catering. Act as a point of contact between the CEO and internal departments/external parties, handling correspondence and queries efficiently. Prepare and edit communications, presentations, and other documents for the CEO. Assist with personal tasks and errands as needed to support the CEO's ability to focus on strategic priorities. Manage special projects and events as assigned, ensuring attention to detail and timely execution. Qualifications: Proven experience as a Personal Assistant or similar executive support role. Excellent organizational and time management skills, with the ability to prioritize tasks effectively. Strong communication skills, both written and verbal, with a professional demeanor. Discretion and confidentiality are paramount. Proficiency in Microsoft Office and other office productivity tools, with the ability to learn new software and systems. Flexibility to adapt to changing schedules and priorities in a fast-paced environment. Bachelor's degree preferred. What We Offer: An opportunity to work closely with senior leadership and make a significant impact in the company. A dynamic, innovative work environment where your contributions are valued and celebrated. Professional development and career growth opportunities. Please submit your resume and a cover letter explaining why you are the ideal candidate for this position to Include “Personal Assistant to the CEO” in the subject line. Vin2 Software is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We look forward to hearing from you and potentially welcoming you to our team!

Job DescriptionBenefits: Company parties Dental insurance Employee discounts Free food & snacks Health insurance Paid time off Vision insurance Wellness resources Looking for a job that pays well, offers great time off, and has a fun, positive work environment? You dont need caregiving experience. What we really need is someone who is: Physically strong Caring and respectful Smart, observant, and dependable Willing to learn daily habits and routines Youll be supporting a business owner who uses a wheelchair. He can assist with standing and transfers you provide the steadiness, strength, and support. Schedule Full-Time: Week 1: Work 3 days (12-hour shifts) Off 4 days Week 2: Work 4 days (12-hour shifts) Off 3 days Part-Time: Hourly options available Pay & Benefits Full-Time: $50,000$60,000 annually Medical, vision, and dental benefits Part-Time / Hourly: $26$30 per hour Top-tier compensation for the right person Why This Job Is Different Fun, relaxed, respectful environment Clear routines and hands-on training Youre appreciated and trusted Meaningful, relationship-based work Good Fit If You Are physically capable and active Like helping others Learn quickly and use common sense Show up on time and take pride in your work Have a valid drivers license Veterans, caregivers, EMTs, and people from physical jobs often do great here but experience is not required. Learn more: scottallenfrost.com | titanbrandshg.com Strong pay. Great schedule. Great environment. Lets talk.

WHO ARE YOU? Do you enjoy live events? Do you excel in fast paced, creative environments? Then you're in luck! We are looking for a highly motivated self-starter who embodies both a passion for music and a love of the live event experience. Is this you? Read on… WHO ARE WE? Vibee builds unforgettable destination experiences for fans around the world. Founded by Live Nation, the world's leading live entertainment company, and Insomniac, Vibee provides fans the opportunity to immerse themselves in the best music and entertainment events on land and sea. From curated activations to bespoke festival packages, Vibee creates transformative moments in the most sought after destinations. THE ROLE Vibee is seeking an experienced and high level Executive Assistant on a contract (6 months). This individual will serve a critical role in the company by assisting the Senior Vice President, Business Operations, with scheduling, organization, and administrative tasks. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. Given the dynamic nature of the executive team and the music industry, the Executive Assistant should be flexible and consistent while maintaining the confidentiality of high level operations. This is an in person position, based in Las Vegas, and will report to the Senior Vice President, Business Operations. RESPONSIBILITIES Calendar and Meetings Management: Proactively manage a complex and dynamic calendar, including scheduling, coordinating, and ensuring the smooth execution of internal and external meetings and events. Communication and Coordination: Serve as the primary point of contact for internal teams, clients, and external partners. Responsible for managing information flow, coordinating logistics, and executing organizational responsibilities effectively. Travel Arrangements: Prepare comprehensive domestic and international travel plans, including flights, accommodations, and transportation. Manage loyalty programs, upgrades, and handle frequent and last-minute itinerary changes. Document and Presentation Preparation: Draft and type correspondence and reports, assist in creating presentations, and manage both confidential and administrative files. Office Management: Oversee daily office operations, order supplies, manage vendor relationships, and handle payments for services such as travel, training, and subscriptions. Event and Project Support: Attend and support company meetings, shows, and events as on-site support, representing the company professionally. Assist with organizing and prioritizing critical work projects to ensure objectives are met on time. Administrative Support: Provide robust administrative support, manage projects independently, and handle a variety of administrative tasks with minimal supervision. Expense Management: Prepare and submit expense reports accurately and promptly. General Support: Receive, screen, and follow up on communications via phone, email, and mail, ensuring timely responses and action as required. Team Collaboration: Work collaboratively with agents, venue partners, and internal teams to build and maintain a calendar of events, ensuring seamless coordination. Multitask in a fast-paced environment and remain organized, with attention to detail; and, Perform other related duties as required. QUALIFICATIONS 3-5 years of experience as an executive assistant Proficient use of Microsoft Outlook (including group scheduling) and of Microsoft Office to include Word, Excel, and PowerPoint Experience with Concur and project management tools such as Asana would be an asset Ability to navigate the internet as a communication and research tool Professional level of verbal and written communication skills Possess a strong work ethic with a high sense of responsibility in an ever-changing environment Must be able to handle sensitive matters and exercise excellent judgment Ability to work independently and within a team to juggle multiple prioritized tasks Bachelor's degree or equivalent experience Experience in the music industry preferred WORK ENVIRONMENT Must be able to tolerate loud noise levels & busy environments on site at our events May sit for extended periods of time and work in drastic temperature climates onsite at our events Must be willing to work during evening and weekend hours, as required, to meet deadlines Must be willing to travel as required both domestically and abroad, if required Must have a current passport and be able to travel worldwide without restriction Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa. EQUAL EMPLOYMENT OPPORTUNITY We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. Vibee strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation. We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas. We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Insomniac also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case-by-case basis. Hourly Pay Rate Range: $25.00/hr - $30.00/hr USD HIRING PRACTICES The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Vibee recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms. Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate's education, training, and experience, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee's salary history will not be used in compensation decisions. If this position is not based in California, the compensation range will vary.

NB Civils has been established for over 15 years and provides a wide range of civil engineering services throughout Rhondda, Cardiff & Bridgend and the surrounding areas. We offer a high standard of service for both domestic and commercial clients and tailor our services to meet specific requirements. Job Description We are seeking a high-level Executive and Personal Assistant to support one of our clients. This company has a strong international presence, coupled with this Executive's passion for personal international travel, so this person must be excited and willing to support with the coordination of frequent domestic and international travel bookings. This Executive will also appreciate one's flexibility in handling urgent company and personal matters as they arise. Responsibilities: Managing multiple calendars extensively Arranging domestic and international travel Composing emails and other correspondence on behalf of the VP Coordinating company-wide and personal events Tracking all deadlines for the VP Qualifications Bachelor's degree required Previous experience, a year, working in a mid-to-large size company as an EA/PA Must be thick skinned Proficient in MS Office Suite Must be detail-oriented and have strong organizational skills Able to keep a professional demeanor in a fast-paced work space Additional Information An opportunity to make a meaningful difference in the business. You make the difference. You matter. Flexibility and work/life balance Medical / Dental / Vision/ Prescription Drug Coverage 401(k) Retirement Plan with Company match Vacation and Holiday pay

Benefits: Company parties Dental insurance Employee discounts Free food & snacks Health insurance Paid time off Vision insurance Wellness resources Looking for a job that pays well, offers great time off, and has a fun, positive work environment? You don't need caregiving experience. What we really need is someone who is:• Physically strong • Caring and respectful• Smart, observant, and dependable• Willing to learn daily habits and routines You'll be supporting a business owner who uses a wheelchair. He can assist with standing and transfers - you provide the steadiness, strength, and support. ⸻ Schedule• Full-Time: • Week 1: Work 3 days (12-hour shifts) → Off 4 days • Week 2: Work 4 days (12-hour shifts) → Off 3 days • Part-Time: Hourly options available ⸻ Pay & Benefits• Full-Time: $50,000-$60,000 annually• Medical, vision, and dental benefits• Part-Time / Hourly: $26-$30 per hour• Top-tier compensation for the right person ⸻ Why This Job Is Different• Fun, relaxed, respectful environment• Clear routines and hands-on training• You're appreciated and trusted• Meaningful, relationship-based work ⸻ Good Fit If You• Are physically capable and active• Like helping others• Learn quickly and use common sense• Show up on time and take pride in your work• Have a valid driver's license Veterans, caregivers, EMTs, and people from physical jobs often do great here - but experience is not required. Learn more: scottallenfrost.com | titanbrandshg.com Strong pay. Great schedule. Great environment. Let's talk. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Senior Coordinator, Executive Administration Department: Strategy & Business Development Reporting Manager: Senior Vice President, Strategy & Business Development / President Status: Full-Time Job Classification: Non-Exempt Location: Las Vegas, NV About the A's: The A's are a baseball team founded in 1901. They have a rich history, having won nine World Series championships and 15 American League pennants. The A's are known for pioneering the "Moneyball" approach to team-building, which focuses on using statistical analysis to identify undervalued players. In addition to their success on the field, the A's also have a positive and dynamic work culture. They have been recognized twice as the Front Office Sports, Best Employers in Sports. The A's are defined by their core pillars of being Dynamic, Innovative, and Inclusive. Working for the A's offers the opportunity to be part of an innovative organization that values its employees and strives to create a positive work environment. Description: The Senior Coordinator, Executive Administration, will play a vital role in supporting the President and SVP of Strategy & Business Development while overseeing the coordination and operations of the Las Vegas office. This position requires exceptional organization, professionalism, and discretion in handling confidential matters. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment that values initiative, collaboration, and operational excellence. Responsibilities: Executive Administration Provide comprehensive administrative support to the President and Senior Vice President, Strategy & Business Development, including complex calendar management, scheduling, and correspondence handling. Coordinate and prepare materials for executive meetings, board sessions, and company-wide communications. Plan and execute organization-wide events, including all-staff meetings, client events, and social gatherings. Coordinate travel arrangements, including itineraries, accommodations, and transportation. Prepare and submit accurate and timely expense reports. Assist with internal communications, announcements, and document management. Manage and organize contact lists, guest data, and communication tracking through CRM or project management platforms (e.g., Monday.com, Salesforce, or similar). Lead planning and execution of ownership and VIP events such as Ownership Weekend, Big League Weekend, and other special gatherings. Centralize and maintain CRM data for ownership, partners, and VIP stakeholders, ensuring seamless communication and event coordination. Coordinate with the Communications team on public appearances and speaking engagements for the executive team. Office Management Oversee daily office operations to ensure a productive, safe, and welcoming environment. Manage relationships with vendors, service providers, and landlords; oversee procurement of office supplies and equipment. Serve as the primary contact for all facilities-related matters. Maintain a professional and organized office environment that supports productivity and collaboration. Manage expense reporting, invoice submission, and procurement activities in coordination with Finance. Ensure compliance with safety, security, and facility policies. Other duties as assigned. Qualifications/Requirements: Bachelor's degree required. 3 years of experience in executive support or office management role; corporate or financial environments preferred. Exceptional organizational and time-management skills, with the ability to manage multiple competing priorities in a fast-paced setting. Strong written and verbal communication skills; experience interacting with senior stakeholders and external partners. Strong proficiency in developing professional presentation decks. High level of proficiency in Microsoft Office Suite (PowerPoint, Excel, Word) and Google Workspace (Docs, Sheets, Slides, Calendar, Gmail, Drive). Proven ability to handle confidential and sensitive information with discretion and professionalism. Self-motivated, proactive, and resourceful, with a collaborative mind-set. Valid Driver's License with verifiable safe driving record. Flexibility to support occasional needs outside standard business hours. Occasional travel may be required. Experience with expense management systems (e.g. Concur) is a plus. The A's Social Impact & Belonging Statement: Social Impact & Belonging are in our organizational DNA. Our commitment to these values is unwavering - on and off the field. Together, we continue to build an inclusive, innovative, and dynamic culture that encourages, supports, and celebrates belonging and amplifies all voices. Combining a collaborative and innovative work environment with talented team members, we've created a workforce in which every team member has the tools to reach their full potential. Equal Opportunity Consideration: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

The Executive Assistant to Senior Leadership is a highly skilled and trusted administrative professional responsible for supporting the executive leadership team in a fast-paced, dynamic environment. This individual will serve as the central point of coordination for senior leaders, handling executive calendars, board communications, travel logistics, confidential reporting, and cross-departmental initiatives. The role requires exceptional organizational skills, discretion, flexibility, and a 24/7 on-call mindset. The Executive Assistant must anticipate needs, solve problems proactively, and represent the executive team professionally inside and outside the organization. Key Responsibilities Manage and prioritize complex calendars, meetings, and travel for multiple senior executives Prepare executive-level reports, presentations, board documents, and meeting summaries Coordinate cross-functional project support and follow-ups on behalf of the executive team Act as a liaison between executives and internal departments, clients, and external partners Maintain absolute confidentiality and discretion on sensitive organizational matters Arrange travel logistics, lodging, and expense reconciliation Support leadership with communications, including drafting correspondence, memos, and announcements Monitor and respond to urgent messages and requests at all hours (24/7 availability required) Organize and prepare for board meetings, leadership offsites, and strategic planning sessions Perform additional administrative tasks and special projects as directed Requirements Minimum 7-10 years of experience as an Executive Assistant, supporting C-Suite or Senior Leadership Proven ability to handle highly sensitive and confidential information with professionalism Strong command of Microsoft Office Suite, Google Workspace, and executive calendaring platforms Excellent communication, writing, and interpersonal skills Ability to multitask under pressure, meet deadlines, and work autonomously Flexibility to be on call 24/7 and support after-hours communications and travel needs Strong judgment, problem-solving ability, and proactive mindset Preferred Experience Experience in hospitality, fuel, transportation, logistics, or high-growth environments Project coordination or operations support a plus

is In office* Pineda Company, founded by Ryan Pineda, is a dynamic group of businesses with a diverse portfolio that includes real estate, education, media, SaaS, financial services, and web3. Our mission is to develop leaders and enrich communities, and we proudly serve thousands of customers while generating tens of millions in revenue annually. We're hiring a dynamic Executive Assistant to work with our leadership team. Key Responsibilities: Analytical Tasks: Provide analytical support including data analysis and strategic planning assistance. HR Document Management: Efficiently manage and organize HR documents, ensuring confidentiality and compliance. Email & Calendar Management: Keep the COO's inbox and schedule meticulously organized, ensuring efficient time management. Meeting Management: Take detailed notes during meetings and follow up on action items. Project Management: Utilize ClickUp to manage and track projects, ensuring all tasks are completed on time. Automation Management: Implement and oversee automation systems to streamline operations. Documentation & Presentation: Proficiently use Google Sheets and Slides to create documents and presentations as required. Core Traits We're Looking For: Analytical: You have a keen eye for details and a passion for data-driven decision-making. Organized: Your exceptional organizational skills mean you're always one step ahead. Detail-Oriented: You're meticulous in your approach and nothing slips past you. Qualifications: Proven experience as an Executive Assistant or similar role. Strong proficiency in Google Workspace, especially Sheets and Slides. Experience with ClickUp or similar project management tools. GoHighLevel experience preferred Excellent written and verbal communication skills. Ability to handle sensitive information with discretion.

NB Civils has been established for over 15 years and provides a wide range of civil engineering services throughout Rhondda, Cardiff & Bridgend and the surrounding areas. We offer a high standard of service for both domestic and commercial clients and tailor our services to meet specific requirements. Job Description We are seeking a high-level Executive and Personal Assistant to support one of our clients. This company has a strong international presence, coupled with this Executive's passion for personal international travel, so this person must be excited and willing to support with the coordination of frequent domestic and international travel bookings. This Executive will also appreciate one's flexibility in handling urgent company and personal matters as they arise. Responsibilities: Managing multiple calendars extensively Arranging domestic and international travel Composing emails and other correspondence on behalf of the VP Coordinating company-wide and personal events Tracking all deadlines for the VP Qualifications Bachelor's degree required Previous experience, a year, working in a mid-to-large size company as an EA/PA Must be thick skinned Proficient in MS Office Suite Must be detail-oriented and have strong organizational skills Able to keep a professional demeanor in a fast-paced work space Additional Information An opportunity to make a meaningful difference in the business. You make the difference. You matter. Flexibility and work/life balance Medical / Dental / Vision/ Prescription Drug Coverage 401(k) Retirement Plan with Company match Vacation and Holiday pay

CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. $34 - $34 an hour The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact [email protected]. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.