Executive assistant jobs in Novato, CA

A growing, mission-driven organization is seeking a high-performing Executive Assistant to support its Chief Executive Officer and Executive Leadership Team. This role serves as the operational foundation-anticipating needs, ensuring seamless coordination, and driving effective execution across schedules, communication, and key initiatives. The ideal candidate is calm under pressure, resourceful, and thrives in a fast-paced, purpose-oriented setting. Key Responsibilities Manage complex scheduling, calendar coordination, and domestic/international travel. Prepare correspondence, documents, and presentation materials. Support meeting logistics, agendas, and follow-up tracking. Handle confidential information with discretion and professionalism. Coordinate board meeting logistics and materials for executives and board members. Oversee facilities and general office management functions. Serve as liaison among internal teams and external stakeholders. Execute special projects independently, ensuring timely completion. Requirements Minimum 5 years of experience providing administrative support to senior executives. Demonstrated ability to manage multiple priorities in a dynamic, growth-oriented environment. Excellent written and verbal communication skills with strong attention to detail. Proficiency in modern productivity tools (e.g., Google Workspace, Slack, Zoom). Bachelor's degree preferred. Culture & Fit Purpose-driven, collaborative, and curious mindset. Professional and approachable communication style. Values discretion, trust, and proactive problem-solving. Thrives on results and operational excellence rather than task-checking. Compensation & Benefits Competitive salary range: $100,000-$130,000, based on experience. Comprehensive benefits package (medical, dental, vision, 401(k), PTO). Additional perks such as parking, gym access, and daily lunch provided. Company-wide winter break from December 25 through January 1. Desired Skills and Experience A growing, mission-driven organization is seeking a high-performing Executive Assistant to support its Chief Executive Officer and Executive Leadership Team. This role serves as the operational foundation-anticipating needs, ensuring seamless coordination, and driving effective execution across schedules, communication, and key initiatives. The ideal candidate is calm under pressure, resourceful, and thrives in a fast-paced, purpose-oriented setting. Key Responsibilities Manage complex scheduling, calendar coordination, and domestic/international travel. Prepare correspondence, documents, and presentation materials. Support meeting logistics, agendas, and follow-up tracking. Handle confidential information with discretion and professionalism. Coordinate board meeting logistics and materials for executives and board members. Oversee facilities and general office management functions. Serve as liaison among internal teams and external stakeholders. Execute special projects independently, ensuring timely completion. Requirements Minimum 5 years of experience providing administrative support to senior executives. Demonstrated ability to manage multiple priorities in a dynamic, growth-oriented environment. Excellent written and verbal communication skills with strong attention to detail. Proficiency in modern productivity tools (e.g., Google Workspace, Slack, Zoom). Bachelor's degree preferred. Culture & Fit Purpose-driven, collaborative, and curious mindset. Professional and approachable communication style. Values discretion, trust, and proactive problem-solving. Thrives on results and operational excellence rather than task-checking. Compensation & Benefits Competitive salary range: $100,000-$130,000, based on experience. Comprehensive benefits package (medical, dental, vision, 401(k), PTO). Additional perks such as parking, gym access, and daily lunch provided. Company-wide winter break from December 25 through January 1. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Looking for a professional Executive Assistant for a long term consulting project ASAP! 📍 Redwood City, CA | Onsite 4 days a week, one day from home The Opportunity We're seeking an Executive Assistant to provide high-level executive support to senior leadership in the gaming industry. This role will manage calendars, travel, expenses, meetings, and event logistics, while maintaining accuracy, confidentiality, and strong organizational systems. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, dynamic environment. Must have experience supporting c-level executives. What You'll Do Provide executive-level administrative support (calendar, travel, expenses, invoices). Draft, proof, and manage reports, presentations, and correspondence. Coordinate meetings, events, and conference calls with seamless logistics. Act as a liaison with internal teams and external partners. 7-10 years of executive support experience Strong organizational, multitasking, and problem-solving skills with excellent attention to detail. Proficiency in Microsoft Office (Word, Excel, PowerPoint), G-suite and expense report systems. Outstanding written and verbal communication skills with a collaborative team mindset. Ability to exercise discretion, manage confidential information, and work independently. Looking to hire ASAP. This is a temp role for up to two months - can be temp to hire for the right candidate Pay: $73-75/hr If this sounds like you, send your resume ASAP!

Executive Assistant Office of the CEO Location: San Francisco, CA Department: Department: Office of the CEO, Type: Regular, Full Time, Exempt Min. Experience: Intermediate The Semi-monthly (per pay period) compensation for this position in FY26 is: $4,493.42 per pay period Organizational Result: All people living in the San Francisco Bay Area are economically secure, rooted in vibrant communities and engaged in civic life. We Value: Anti-racism, Boldness, Equity, Racial Justice, and being Rooted in Community The following sections are designed based on the Results Based Leadership for Racial Equity Framework that the Foundation uses to accomplish our work. As a learning organization, we expect staff to incorporate learning into their core work and the tasks related to the functional position. All staff should expect to devote time to learning activities related to our values and skillset development. People managers should expect to spend a significant amount of time coaching, developing, and managing people with the balance of the time for all staff spent on relationship building internally and externally and achievement of outcome goals of role and foundation. Position Summary: The Executive Assistant (EA) provides high-level administrative and strategic support to the CEO and Office of the CEO, ensuring seamless coordination of the CEO's calendar, meetings, communications, and priorities. Serving as a key liaison between the Office, the Board of Trustees, and internal and external stakeholders, the EA plays a critical role in enhancing the effectiveness of executive operations. This position requires confidentiality, exceptional organizational skills, discretion, and the ability to manage complex and competing priorities in a fast-paced, dynamic environment. The EA schedules executive meetings, drafts correspondence, prepares meeting materials, leads project management, tracks budgets, oversees special projects and supports event coordination. The ideal candidate communicates with confidence and professionalism across all levels, demonstrates meticulous attention to detail, and consistently anticipates needs and solves problems with agility and foresight. A natural learner and trusted partner, the EA embraces technology, listens actively, writes clearly, and contributes to a culture of excellence and responsiveness. Boundaries The Executive Assistant is one of the first points of contact for the Office of the CEO and organization. This role requires frequent interaction with internal departments, external partners, and other executive offices, always maintaining a high level of confidentiality and professionalism. The role must be creative and enjoy working in an environment that is mission-driven, results-driven, and community-oriented. The ideal individual can exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant provides high-level administrative support to more than one senior leader, ensuring seamless coordination, communication, and execution of daily operations. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities across different leadership styles and functions. Authority The Executive Assistant is entrusted with coordinating directly with internal and external stakeholders on behalf of the CEO and organization. This includes managing communications, scheduling engagements, and ensuring timely follow-up on key priorities while coordinating with staff as appropriate. The EA is expected to exercise discretion and sound judgment when handling confidential information and representing the Office of the CEO in a professional and responsive manner. The Executive Assistant also oversees the management of the CEO's and Office of the CEO schedule and other administrative responsibilities related to the Office. The role is part of the Office of the CEO and engages with each team of the organization, Board members, and external constituents. Role The Executive Assistant plays a central role in supporting the daily operations and strategic initiatives of the Office of the CEO. By managing the CEO's calendar, preparing briefing materials, and assisting the Director with cross-functional coordination, the EA helps maintain the momentum of executive leadership. This role is essential to ensuring the Office of the CEO remains focused on high-impact activities and organizational goals. The EA must be flexible, adaptable, and able to manage multiple priorities. The Executive Assistant's overall purpose is to facilitate the work of the institution's top administrator to the greatest extent possible. Flexibility, multi-tasking, and adaptability are key to success in this role. Tasks Calendar, Travel & Meeting Management In partnership with Director of CEO Affairs, strategically plan and coordinate the CEO's schedule, serving as both gatekeeper and gateway to optimize time and align with organizational priorities. Maintain and update the CEO's calendar in a fast-paced environment, adapting to shifting priorities and preferences. Collaborate with Executive Assistants across the organization to align Senior Leadership Team calendars and support cross-functional initiatives. Manage all aspects of meetings and events, ensuring logistics are accurate and complete, including locations, contact details, links, and access codes. Prepare briefing materials, agendas, and follow-up documentation in coordination with internal teams and external stakeholders. Track and manage follow-ups to ensure all meeting commitments are completed and communicated effectively. Arrange travel and accommodations for the Office of the CEO, including detailed itineraries, agendas, and meeting preparation. Project & Operations Management Lead and support special projects for the Office of the CEO, including those with cross-functional or organizational impact. Manage and track projects and tasks using appropriate systems, ensuring visibility, accountability, and timely execution. Communicate project status and shifting priorities clearly, while resolving conflicting demands with professionalism. Prepare and submit expense reports for the Office of the CEO. Support budget management in partnership with the Director of CEO Affairs, including dashboards, forecasts, and reporting. Manage all aspects of event management for the Office of the CEO when hosting onsite meetings, convenings, etc. Executive Communications Communicate on behalf of the CEO with Board members, donors, staff, and external stakeholders. Serve as a trusted liaison between the Office and internal departments, fostering smooth communication and collaboration. Draft and manage confidential correspondence and communications, coordinating with the Marketing and Communications team, COO, and others as needed. Manage the Office's inbox with discretion and efficiency, ensuring timely responses and prioritization of key communications. Stakeholder Engagement & Relationship Management Support board relationship management and stewardship in partnership with CEO and organization Maintain accurate stakeholder information in contact databases, including Salesforce, to support relationship tracking and engagement. Executive Awareness & Strategic Coordination Keep office informed of upcoming commitments and responsibilities, ensuring timely follow-up and coordination. Prioritize and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature, determining appropriate responses or referrals. Work closely and effectively with the CEO and Director of CEO Affairs to ensure all parties are well-informed of upcoming commitments, responsibilities, and follow-ups. Competencies & Qualifications Minimum of 5 years of experience supporting C-level executives, preferably within a mission-driven organization. Willingness and the ability to support more than one stakeholder simultaneously. Exceptional organizational skills with the ability to manage and prioritize multiple tasks seamlessly, while maintaining strong attention to detail. High emotional intelligence and interpersonal skills, with a demonstrated ability to build trusted relationships across diverse stakeholders including staff, board members, donors, and external partners. Excellent written and verbal communication skills, with the ability to represent executive leadership professionally and confidently. Proactive problem-solver with sound decision-making capabilities and a forward-thinking mindset. Highly resourceful and collaborative team player, with the ability to work independently and adapt to competing demands. Proven ability to handle confidential information with discretion and maintain a high level of professionalism and responsiveness. Demonstrated ability to meet high performance goals and manage deadlines in a fast-paced environment. Strong proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams), Salesforce and Zoom Ability to learn and navigate online platforms such as Fluxx, Qlik Sense, Smartsheet, Raiser's Edge, Power Plan, and social media tools. We are dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role, but your past experience doesn't align exactly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Eastdil Secured is the global real estate investment bank that uniquely combines commercial real estate and capital markets expertise. We provide truly independent advice with the mission to drive value for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people who are seamlessly connected across all levels and geographies, merging experience, expertise, and resources to deliver the best strategies from around the globe. With a focus on serving our clients, we thrive on collaboration to execute the world's most dynamic transactions. At Eastdil Secured, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company. This position is a full-time, in-person, role in our San Francisco, CA office. An Executive Assistant with Eastdil Secured performs a broad variety of administrative tasks in a fast-paced work environment. This role provides administrative support to multiple transaction professionals as well as back-up support to the broader team and office. Teamwork is integral to this role and the ability to work well with all levels of internal team members as well as outside clients and vendors is required. Essential Functions Provide administrative support to transaction professionals with complex needs, including travel, itineraries and agendas and meeting calendars Works closely with transaction professionals to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer”: having a sense for the issues taking place in the environment and keeping the team updated as needed Plan, coordinate, and ensure meetings are scheduled, rescheduled, or prioritized based on business needs Own “Gateway” role: communicating with broader team constantly to increase efficiency. Establish and implement team scheduling best practices by leveraging ES software and applications. Completes a broad variety of administrative tasks in addition to managing time and travel, including tracking expenses, completing & submitting expense reports within required deadlines, composing, and preparing correspondence, processing charitable contribution requests, and managing client gifts and entertainment, in accordance with gift and entertainment policies and procedures Assist in editing, formatting, and printing presentations and documents using Power Point, Word, Excel and PDF Completes personal requests as needed (personal travel, errands, etc.) Successfully completes all aspects of deliverables with a proactive, hands-on, solutions-oriented approach Provide occasional back-up support to other Executive Assistants, including supporting the transaction process, and collaborate with support teams across multiple offices Deal Administration Provide executive deal administrative support as needed to transaction professionals and deal team Support transaction and deal team by managing and organizing internal database, assisting with deal marketing process, ensuring timely distribution of marketing materials, performing data reporting using Eastdil Secured proprietary applications, and coordinating with internal and external counsel as needed Proactively manage end-to-end deal administration process, including coordinating closing dinners, arranging event related items such promotional materials, wine distribution, etc. Event Management Lead the planning and execution process for internal & external events on behalf of the team and supporting other events as needed (closing dinners, small happy hours, golf outings, etc.) that require both short-term & long-term planning and strong project management skills Track key milestones, including budget, attendee management, risk management, as well as venue, transportation, and accommodation confirmation Proactively submit Gift & Entertainment approvals according to policy Act as onsite coordinator day-of to ensure seamless event delivery Some travel may be required Education and Qualifications Bachelor's Degree, preferred 5+ years of experience in a corporate environment working with senior-level executives Experience, Skills and Competencies Required Very strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Strong interpersonal skills and the ability to build relationships across the broader team and the firm Expert level written and verbal communication skills Demonstrated proactive approaches to problem-solving with strong decision-making capability Emotional maturity Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to exercise discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment Forward looking thinker, who actively seeks opportunities and proposes solutions Experience coordinating complex calendars & managing expenses for multiple team members Tech-savvy and excellent computer skills. Proficient in MS Office (Outlook, Excel, Word, and PowerPoint), Microsoft TEAMS and Zoom. Apple device required for remote connectivity Concur expense management and travel booking experience a plus Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Eastdil Secured will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on, for example, F-1 or other student visa status. In addition, not only must candidates be able to work in the United States without sponsorship when hired, they must maintain the ability to work in the U.S. without sponsorship throughout their employment.

Confidential Executive Support Opportunity - High-Level Executive We are seeking a highly skilled and discreet professional to provide executive support to a senior leader within a global organization. This is a high-level executive support position requiring exceptional organizational skills, strategic thinking, and the ability to manage sensitive information with complete discretion. The role includes coordinating key initiatives, facilitating communication with stakeholders at all levels, and planning and executing high-profile events and meetings. The successful candidate will operate as a strategic partner, ensuring that the executive can focus on priorities that drive impact and organizational success. Key Responsibilities: Provide high-level administrative support, including managing complex calendars, scheduling, and coordinating travel across multiple time zones. Serve as the primary liaison for internal and external communications, fostering strong relationships across the organization. Organize and coordinate meetings, including logistics, preparation of materials, and tracking follow-up actions. Lead planning and execution of executive-level events, team offsites, and company-wide town halls. Support strategic initiatives through research, data analysis, and preparation of presentations. Handle confidential documents, files, and sensitive communication with the highest level of discretion. Oversee expense reporting, budget tracking, and related financial documentation. Candidate Profile: Proven experience supporting senior executives in a dynamic, global environment is preferred. Exceptional organizational, communication, and multitasking abilities. Strong proficiency in Microsoft Office and other collaboration tools. Highly detail-oriented, proactive, and capable of working independently. Demonstrates integrity, professionalism, and discretion in handling confidential matters. Excellent interpersonal skills and ability to collaborate effectively across diverse teams. Thrives in fast-paced environments with changing priorities. This is a unique opportunity to operate at the center of executive decision-making, strategy, and high-profile event coordination within a dynamic global organization.

Riviera Partners is the leading Executive Search firm for Engineering, Product, and Design talent. We deliver the talent that enables technology, transforms companies, disrupts markets, and creates maximum value. We are seeking an engaging, proactive, and detail-oriented Executive Assistant. This role requires a highly organized individual who thrives in a fast-paced, growth-oriented environment and is enthusiastic about taking on new challenges. The ideal candidate will have a professional, friendly demeanor, excellent communication skills, and the ability to anticipate needs and manage multiple priorities with precision. Responsibilities: Calendar and Meeting Management: Manage calendars for executive recruiters, clients, and team meetings, ensuring alignment and efficiency across schedules. Coordinate meeting logistics and assist in preparing agendas and materials. Inbox and Calendar Hygiene: Monitor and maintain inbox hygiene, pre-draft responses as needed, and ensure communications are streamlined. Apply strong judgment in differentiating between work and personal matters to proactively support executives. Candidate and Client Support: Serve as a key point of contact by handling candidate and client communications, including transcribing notes, managing email correspondence, and coordinating interviews and meetings. Coordinate meeting logistics and assist in preparing agendas and materials. Research and Documentation: Assist in researching client information for executive searches and support the preparation of documents related to new searches. Pipeline and Candidate Management: Work closely with hiring managers and recruiting coordinators to facilitate candidate scheduling for executive searches. Maintain accurate tracking of the candidate interview process through search spreadsheets. Business Development and Database Management: Support the Partner's business development pipeline in Salesforce by updating records, managing data entry, and tracking client interactions. Coordinate and send email outreach to prospective candidates for active searches. Project Support and Campaign Management: Assist in managing Salesforce campaigns and other team initiatives, including project tracking and reporting. Invoice and Expense Management: Collaborate with Accounting to ensure timely processing of bills and invoices. Manage travel arrangements, expenses, and reimbursement documentation. You Bring: A Bachelor's degree (BA or BS) 3-5 years of experience in project coordination, administrative support, or recruiting coordination Exceptional verbal and written communication skills, including proofreading and editing capabilities A collaborative mindset with the ability to work effectively both independently and within a team Strong organizational skills, good judgment, and the ability to prioritize and meet deadlines A meticulous attention to detail with the ability to perform tasks accurately and independently Experience in the tech industry is a plus, along with a passion for technology You'll Stand Out If You Are: Proactive and Resourceful: Driven to anticipate needs, solve problems, and learn from mistakes Adaptable and Flexible: Able to navigate changing priorities with a sense of humor and resilience Highly Organized: Naturally detail-oriented and skilled at project management and multitasking Team-Oriented and Personable: A hardworking, friendly individual who is eager to support the team wherever needed Riviera Partners is proud to be an equal-opportunity workplace. We are committed to equal employment opportunity without unlawful regard to race, color, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status, or any other local legally protected characteristic. We are an E-Verify employer.

Our client is searching for a proactive, detail-oriented Executive Assistant to support 2-4 Partners with high level administrative and organizational tasks. This role is essential to ensuring their day-to-day operations run smoothly. The position offers the opportunity to work from their San Francisco or Lafayette office. Key Responsibilities: Managing complex calendars, coordinating meetings, anticipating scheduling conflicts, securing conference rooms, and preparing materials. Coordinate all travel logistics. Proactively anticipating Partner needs and identifying ways to maximize their time. Leading and assisting with special projects for Partners and collaborating on firm-wide initiatives with the Executive Support Team. Handling expense reporting and processing receipts in their expense system. Completing all administrative tasks such as copying, scanning, printing, binding, mailing, arranging client gifts, setting up meeting rooms, and registered visitors. Qualifications Bachelor's degree required 2-5 years experience supporting multiple senior leaders Comfortable in a fast-paced constantly evolving environment A "no task is too small" mindset Exceptional attention to detail, accuracy, and efficiency Strong integrity, sound judgement, and critical thinking skills Excellent organizational, communication, and relationship building abilities

Exciting Executive Assistant opportunity with an established firm. Contract Duration: 6+ Months This is fully onsite in either San Francisco or Oakland offices Job Title: Executive Assistant I Job Description: The Executive Assistant will be responsible for providing high-level administrative support for a Vice President. The role will perform advanced, diversified and confidential duties that may be administrative or project-based in nature. Work requires broad and comprehensive experience and skills, and a thorough knowledge of organization policies and practices. Required Skills & Experience Skills/Experience: Minimum Qualifications • Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions. • Strong organizational, problem-solving, and analytical skills. • Ability to maintain confidentiality in a variety of matters. • Time management with an ability to prioritize tasks; able to multi-task and to manage priorities and workflow. • Ability to accurately prepare and maintain records, files, and reports. • 1+ years of experience w/High School Knowledge, Skills, Abilities • Excellent written and verbal communication skills. • Proficient in Microsoft Office applications. What you will be doing: • Provides day-to-day administrative support for items such as calendar maintenance, meeting scheduling, travel, etc.. • Prepares or coordinates the preparation of correspondence, forms, reports, presentation materials and other written communications. • Maintains agendas and tracks completion of agenda items. • Opens, reads, sorts, and analyzes incoming emails, memos, and submissions and distributes them to the appropriate party. • Provides a bridge for smooth communication between internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. • Tracks and coordinates with staff to ensure completion of all action items for the Executive. • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. • Works closely and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately. • Prioritizes and manages multiple projects simultaneously, and addresses issues in a timely manner. • Provides support to team and leaders • Assists with daily activities and special projects • Shares status updates to leaders by implementing, gathering, and reporting on team and project based metrics • This list is not all-inclusive and you are expected to perform other duties as requested or assigned.

The MedTech organization is seeking an MedTech Administrative Business Partner/Executive Assistant to support the Chief Medical & Scientific Officer and two additional leaders. This role provides core administrative support including complex calendar management, domestic/international travel coordination, expense reporting, and event/onsite logistics. This is a hybrid role requiring 3 in-office days per week (2+ days in San Bruno, 1+ day in South San Francisco). The ideal candidate is proactive, highly organized, adaptable, and operates with a collaborative, “one-team” mindset. Responsibilities: Calendar Management Proactively manage complex calendars across time zones. Schedule meetings with adequate prep/travel time and resolve conflicts. Respond promptly to scheduling requests. Optimize long- and short-term calendar planning. Recommend improvements for leadership time allocation. Expense Management Execute travel- and incidental-related expense activities. Complete expense reports in compliance with T&E policies. Approve expense reports for team members. Review/process invoices and submit purchase orders. In-Person Meeting Coordination Handle logistics for internal/external meetings. Book conference rooms and arrange catering. Confirm attendee lists and meeting room readiness. Prepare meeting materials (agendas, decks). Assist with note-taking as needed. Plan team dinners or activities. Travel Management Coordinate domestic and international travel for leaders. Arrange pre-travel requirements (visas, passports, tech support, cultural considerations). Remain available during travel to resolve issues. Prepare travel agendas and handle post-travel documentation. Team Event / Onsite Management Plan and execute team offsites, summits, and internal/external events. Must-Have Skills: Extensive administrative support experience, Prior administrative experience supporting medical executives-particularly Chief Medical Officers, or Scientific Officers or similar leadership-is strongly preferred. Strong multi-calendar and cross-time-zone scheduling skills. Excellent written and verbal communication (email + Slack). Proficiency in gSuite (Gmail, Calendar, Meet, Docs, Sheets, Slides). Experience with Concur, Expensify, or similar expense management tools. Familiarity with Egencia or comparable corporate travel booking platforms. Highly organized, detail-oriented, and adaptable in fast-changing environments. Strong prioritization and time-management skills. Professional, courteous, and collaborative interpersonal style. Ability to work independently and with cross-functional teams. Effective problem-solving and ability to handle ad-hoc tasks. Comfort working under tight deadlines and fast-paced conditions. Desired: Experience working in Big Tech or enterprise-scale Health AI platforms. Education: Bachelor's degree or equivalent exp. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Ankit Email: *************************** Internal Id: 25-54295

Executive Assistant to CEO 📍 Berkeley, CA About the Opportunity A high-growth real estate investment and development platform is seeking a senior-level Executive Assistant to support the CEO across business, investor, and personal workflows. This is a strategic, high-impact EA role-acting as the CEO's right hand to drive communication, protect time, and ensure execution across a fast-moving environment. What You'll Do Executive Support • Manage and optimize a complex, fast-changing CEO calendar • Prioritize the week across acquisitions, capital markets, portfolio, and operations • Draft emails, summaries, and communication on behalf of the CEO • Coordinate with internal teams, investors, lenders, brokers, and advisors Investor + Internal Coordination • Prepare materials for investor and internal meetings • Organize calls, agendas, notes, and follow-ups • Support capital markets tasks, including decks, docs, and coordination Travel, Events & Logistics • Plan travel, conferences, dinners, property tours, and events • Ensure logistics are proactive, accurate, and seamless Execution & Workflow Management • Track tasks, deadlines, and follow-ups-owning the “close the loop” function • Protect the CEO's time and filter inbound requests • Manage documents, files, and systems across GSuite • Handle personal logistics that influence business scheduling and output Tech & Tools • Use AI tools to draft, summarize, and streamline workflows • Leverage GSuite and project management tools to keep operations running smoothly Who Thrives in This Role Experience • 5-12+ years supporting a CEO, founder, or investment executive • Experience in real estate, private equity, VC, family office, or high-growth environments • Strength supporting executives with heavily external-facing responsibilities Skills & Traits • Elite calendar + communication management • Polished writer with strong professional presence • Discrete, reliable, and strong judgment • Anticipatory, proactive, and calm under pressure • Tech-forward and highly organized • Low-ego, high-output operator Bonus Experience (Nice to Have) • Capital calls • Deal calendars • Investor reporting • Deck preparation

This position involves performing office administration, contract management, and facility operations activities to support civil engineering projects related to property support and asset management. The role requires assisting with business activities, managing documentation, and providing support for real property and lease systems, ensuring accuracy and process efficiency within a public trust environment. Clearance Requirements Public Trust clearance is required for this role. Onsite Requirements This role is onsite in Oakland, CA, requiring five days per week presence. Responsibilities Manage office administration, including correspondence and filing systems, to facilitate efficient document retrieval. Assist in preparing management reports and maintaining calendars of key activities. Review and verify real property documents such as leases, deeds, surveys, and transfer of sale documents. Add and update ingress data into the USCG Real Property system of record, ensuring accuracy of lease and property information. Organize and maintain SharePoint and Teams Document Libraries for ease of access and usability. Run ad-hoc reports from SAM to support analysis and documentation. Verify timely lease payments and confirm active ingress data accuracy. Identify opportunities for process improvement and collaborate with team members to implement changes. Support civil engineering projects by reviewing CAD drawings, land surveys, and property documents when relevant. Qualifications 2-5 years of experience in administrative, analytical, or property management roles. Exceptional attention to detail and organizational skills. Ability to manage high-volume, deadline-driven tasks effectively. Effective written and verbal communication skills. Willingness to research and resolve complex information inquiries. Experience with CAD or similar systems is a significant plus. Internal audit or civil engineering background is helpful but not mandatory. Ability to work independently and prioritize tasks efficiently. Desired Skills Strong proficiency with SharePoint, Teams, or similar document management platforms. Experience with real property systems or lease management. Analytical skills for running reports and supporting data analysis. Problem-solving skills to identify and implement process improvements.

Job Description: Administrative Services Assistant Work Type: Onsite/Hybrid (Onsite interview required) We are seeking a detail-oriented and highly organized Administrative Services Assistant with strong policy-writing skills and experience in government or public-sector environments. The ideal candidate will have a solid understanding of merit system principles, civil service rules, and HR policies, along with hands-on experience developing Standard Operating Procedures (SOPs), conducting research, and supporting labor and employee relations activities. Key Responsibilities Draft, review, and maintain policies, procedures, and SOPs for administrative and HR functions. Conduct research on state, federal, and departmental regulations to ensure HR compliance. Support HR teams in the application of merit system and civil service rules. Assist with interpretation and implementation of personal HR policies and departmental guidelines. Provide administrative support for Labor Relations and Employee Relations activities. Ensure compliance with ADA, FMLA, and other applicable state and federal requirements. Prepare, edit, and format documents in Microsoft Word and maintain content in SharePoint. Coordinate and update internal policies to meet state and federal HR law requirements. Assist with audits, documentation, and process improvements. Perform general administrative duties as needed. Required Skills & Qualifications 3-5+ years of administrative support experience, preferably in a government or public-sector setting. Strong experience in policy writing, procedure development, and SOP documentation. Solid understanding of merit systems, civil service rules, and HR operational frameworks. Knowledge of ADA, FMLA, and related state and federal employment laws. Experience supporting Labor Relations and Employee Relations functions (preferred). Strong research and regulatory interpretation skills. Proficiency in Microsoft Word and working knowledge of SharePoint. Excellent written and verbal communication skills with high attention to detail. Ability to work onsite/hybrid in Martinez, CA. Additional Information Onsite interview required. Candidates with prior experience in county, state, or federal government agencies are strongly encouraged to apply.

Admin Assistant Schedule: Sunday - Thursday | 6:00pm - 4:00am, training at 3pm for the first 3 months Pay Rate: $25.00 /hourly The Administrative Assistant supports daily office operations. The role ensures the smooth functioning of administrative tasks, supports various departments (operations, sales, logistics), and maintains organized office procedures. This is a full-time, onsite position. Key Responsibilities Answer and direct phone calls, greet visitors and vendors, handle incoming and outgoing correspondence (phone, email, mail) Maintain filing systems (physical and electronic), ensure document organization and archiving Manage office supplies: monitor stock levels, place orders, and maintain inventory Coordinate scheduling: meetings, deliveries, vendor appointments, and facility logistics Assist with data entry, record-keeping, and database maintenance (e.g., vendor info, shipping/receiving logs, inventory or delivery tracking) Prepare and distribute internal and external communications: memos, emails, reports, invoices or purchase orders as needed Provide clerical support to multiple departments (operations, logistics, sales, administration) including special projects and ad-hoc tasks Support bookkeeping functions (e.g., basic AP/AR support, invoices, expense reports, receipts) if needed Assist with coordination between operations, warehouse, and distribution teams (e.g., shipping/receiving, delivery scheduling) Ensure office compliance with company policy and maintain confidentiality of company records Qualifications & Skills High school diploma or GED required; associate's degree or relevant certification preferred Prior experience in an administrative or clerical role (1-3+ years preferred) Strong proficiency in Microsoft Office (Word, Excel, Outlook) - and comfort working with email, spreadsheets, and document management Excellent verbal and written communication skills Strong organizational skills with attention to detail and ability to multitask in a fast-paced environment Reliability, professionalism, and strong work ethic Ability to interact professionally with internal staff, external vendors, and delivery/transportation partners Basic bookkeeping or invoicing experience is a plus (but not required) Dependability and ability to perform clerical duties with minimal supervision, while prioritizing tasks and meeting deadlines

Job Title: Administrative Assistant Industry: Professional Services Pay: $25-$27/hour Benefits: Vision, Dental, Health, 401k About Our Client: Addison Group is working with a fast-paced and growing professional services organization in need of an Administrative Assistant for their Indianapolis office. This is a contract-to-hire opportunity with the goal of transitioning into a long-term Office and Project Management role. This position is perfect for someone polished, proactive, and eager to take ownership of both administrative and office operations in a dynamic, people-facing environment. Job Description: The Administrative Assistant will support senior leadership and client teams by ensuring smooth day-to-day office functions, project logistics, and executive support. This role will play a key part in shaping the culture of the office and driving operational efficiency as the team continues to grow. Key Responsibilities: Greet visitors, answer phones, and handle front-desk responsibilities with professionalism Manage scheduling, travel coordination, and calendar management for executives Prepare meeting spaces and assist with internal and external meeting logistics Order and manage office, kitchen, and event supplies Track and submit expense reports, invoices, and other administrative documentation Support project teams with meeting coordination, agenda prep, and follow-ups Assist with onboarding new team members and coordinating office tours Maintain a clean, organized, and welcoming office environment Collaborate with cross-functional teams across the U.S. and internationally Handle special projects and operational tasks as needed Qualifications: 2-4+ years of administrative experience, preferably in a professional or client-facing environment High school diploma required; associate's or bachelor's degree preferred Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Strong communication skills - both written and verbal Confident, dependable, and detail-oriented with excellent time management Comfortable working onsite 5 days per week in downtown Indianapolis Able to manage multiple priorities with professionalism and poise Willingness to travel for initial onboarding (expenses covered) Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Our client is seeking a Tenant Services Coordinator to join their team temp to hire. This is an onsite position in San Jose. RESPONSIBILITIES The Tenant Services Coordinator is responsible for supporting property operations for an office portfolio. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and vendor relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts, as well as other duties as they may be assigned. Responsibilities include but are not limited to: Answer management phones and assist with tenant needs Respond to inquiries by providing routine information and/or taking and delivering messages Prepare and distribute correspondence Process incoming and outgoing mail Assist with meeting, event and other scheduling and coordination Assist as requested with coordinating special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives and other tenant and community events Assist with publication and distribution of tenant newsletter, maintenance of property website Maintain inventory of office supplies and property staff directory Maintain accurate and up to date tenant, team and vendor contact lists Maintain compliant certificates of insurance for tenants and vendors Manage Tenant Work Order system, ensuring timely completion in accordance with SOPs Coordinate tenant survey process, including annual action plan implementation Assist team with vendor coordination as requested or assigned Assist with preparing and administering service agreements Establish and maintain good record keeping and filing systems for tenant, vendor and property files Responsible for accounts payable, accounts receivable and reporting at the property level Process vendor invoices in a timely fashion, ensuring compliance with contracts and proper coding Track invoices to ensure vendors are submitting timely Prepare and distribute Tenant billings Provide management team with aged delinquency reports, follow up with tenants as needed and send delinquency letters as requested Assist with budget preparation as requested POSITION REQUIREMENTS High school diploma required, associate or bachelor's degree preferred Experience with MRI and Yardi software / property management preferred but not required Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases Possess professional demeanor and excellent interpersonal and customer service skills Have access to reliable transportation Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook Excellent communication skills, both verbal and written Ability to work independently Able to prioritize tasks and projects and thrive in a fast-paced environment On-site attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week

Get to know Okta Okta is The World's Identity Company. We free everyone to safely use any technology, anywhere, on any device or app. Our flexible and neutral products, Okta Platform and Auth0 Platform, provide secure access, authentication, and automation, placing identity at the core of business security and growth. At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we're looking for lifelong learners and people who can make us better with their unique experiences. Join our team! We're building a world where Identity belongs to you. Reporting to the Chief of Staff, this role provides strategic and administrative support to Auth0 Engineering's executive leadership. You'll work closely with both the Chief Technology Officer (CTO) and Chief of Staff to enable efficient operations, seamless communication, and effective prioritization. The right person is proactive, organized, adaptable, and comfortable operating in a fast-paced environment. The ideal candidate has experience supporting multiple C-level executives and thrives in a collaborative, high-growth setting. Location: This is an in-office role based in San Francisco, requiring regular on-site presence several days per week. What you'll be doing Partner closely with the CTO and Chief of Staff on executive operations, priorities, and communications. Manage complex executive calendars, including scheduling, travel coordination (domestic and international), and expense processing. Prepare materials, agendas, and briefings for executive meetings and events. Build and maintain strong relationships with internal and external stakeholders, including customers, partners, board members, and investors. Manage executive contacts; understanding key relationships, priorities, and follow-ups. Handle incoming requests with sound judgment, discretion, and professionalism. Plan and execute team events, socials, and off-sites that strengthen connection and culture. Work cross-functionally to ensure clear and efficient communication between teams. Occasionally travel with executives to provide on-site support during meetings or events. What you'll bring to the role 8+ years of experience supporting C-level executives, preferably in a fast-paced technology environment. Proven ability to manage multiple executives and competing priorities with accuracy and composure. Extensive experience organizing complex schedules and logistics, often across multiple time zones. Exceptional time management, organization, and attention to detail. Strong written and verbal communication skills, with the ability to represent executives professionally. Demonstrated discretion and judgment in handling highly confidential information. Proficiency with modern collaboration and productivity tools (e.g., Google Workspace, Slack, Confluence, Workday). Ability to anticipate needs, think several steps ahead, and operate with a high degree of autonomy. Positive energy, adaptability, and a team-oriented approach. #LI-SC #LI-Onsite P20075_3285252 Below is the annual base salary range for candidates located in San Francisco Bay Area. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: **************************** The annual base salary range for this position for candidates located in the San Francisco Bay area is between: $126,000-$190,000 USD What you can look forward to as a Full-Time Okta employee! Amazing Benefits Making Social Impact Developing Talent and Fostering Connection + Community at Okta Okta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live. Find your place at Okta today! ************************************** Some roles may require travel to one of our office locations for in-person onboarding. Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws. If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please use this Form to request an accommodation. Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Personnel and Job Candidate Privacy Notice at *********************************************

Calling all originals: At Levi Strauss & Co., you can be yourself - and be part of something bigger. We're a company of people who like to forge our own path and leave the world better than we found it. Who believe that what makes us different makes us stronger. So add your voice. Make an impact. Find your fit - and your future. We're looking for a highly organized professional to support the Senior Executive Assistant to our President & CEO.You'll serve as a trusted partner and liaison, helping to streamline communication, foster cross-functional collaboration, and ensure daily operations run smoothly. This is a great opportunity for someone who excels in a fast-paced environment and is passionate about delivering high-level support. About the Job Provide Executive Assistance - internal and external calendaring, point-to-point business travel, expenses and special projects Contribute to the excellent reputation of the company through professional, friendly and respectful interactions with all partners Partner with senior-level leaders and team members across Levi's & Co. and cultivate relationships between departments and improve communication across teams Attend select team meetings and stay informed - take notes, identify follow-ups and send reminders Manage demanding Outlook calendaring requests, while also keeping executives accessible Handle and maintain confidential information Be the brand extension for leader you support, escalating and communicating on their behalf and serving as a team liaison Coordinate events, including internal team events, conferences, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests Initiate purchase orders, reconcile invoices, and complete/track expense reports Coordinate complex travel and expense reporting using Concur Maintain impeccable standards of confidentiality and information security You will report into our Sr. Executive Assistant to our President & CEO About You Minimum 5 years of high level, complex executive administration work experience supporting senior-level executives Experience with international and domestic travel arrangements Experience supporting C-Suite Leaders Must have a high degree of integrity when dealing with confidential information Can work with individuals at all levels Can work with different personality types and leadership styles Be on-call, beyond standard business hours. Google Slides or PowerPoint experience to refine & integrate existing presentations This is a hybrid position based in our San Francisco, CA headquarters. You will be expected in office 3 days per week typically Tuesday-Thursday. Note, time in office can vary depending on business needs. The expected starting salary range for this role is $78,800-$120,900 per year . We may ultimately pay more or less than the posted range based on the location of the role. The amount a particular employee will earn within the salary range will be based on factors such as relevant education, qualifications, performance and business needs. Levi Strauss & Co. (LS&Co.) offers a total rewards package that includes base pay, incentive plans, 401(k) matching, paid leave, health insurance, product discounts, and more designed to help you and your family stay healthy, meet your financial goals, and balance the demands of your work and personal life. Available benefits and incentive compensation vary depending upon the specifics of the role; details relating to a specific role will be made available upon request. Read more about our benefits here. LS&Co. is an affirmative action and equal employment opportunity employer. We welcome and value people from diverse cultures, backgrounds, and experiences to make LS&Co. a collective success. #LI-hybrid EOE M/F/Disability/VetsLOCATIONSan Francisco, CA, USAFULL TIME/PART TIMEFull time FILL DATE This position is expected to be filled by 01/11/2026.Current LS&Co Employees, apply via your Workday account.

At Clerk Chat, we are redefining telecommunication with AI and making every business conversational. Thousands of customers use Clerk Chat to make and send millions of messages and calls per day for their own sales, support, and marketing needs. It's a big and bold adventure and needs spirited adventurers to join our growing team. We're a team that believes in achieving your highest potential but not at the expense of work-life balance. That's why we have flexible vacation time, agressive bonuses, and creative freedom at the forefront. We're Silicon Valley-based entrepreneurs who have sold companies, gone through the exclusive HF0 AI residency, having previously built teams at Lucasfilm, Samsung, Netflix, DocuSign, and Series B+ Startups. What does a work environment look like at Clerk Chat? Clerk Chat is a hybrid team of in-office and remote employees. Our headquarters is based in San Francisco, just three blocks south of the Embarcadero BART station, making it easy to commute and stay connected. Our in-office team appreciates being in the office five days a week because it fosters real-time collaboration, builds stronger relationships, and helps us move faster. The remote team is strategically based around the US to provide the best experience for our customers and drive impact. This is an exciting time to join Clerk Chat. We're small enough that every individual has a big impact, but we're growing fast enough that there's tremendous room for career advancement. Senior Executive Assistant We're looking for a Senior Executive Assistant, someone who anticipates needs before they're spoken and thrives in the pace of a high-growth startup, to support leadership at Clerk Chat. You're not just a traditional EA; you're a force multiplier who has operated in fast-moving environments, managed complex priorities, and built systems that scale. You understand that in a startup, context shifts faster than calendars update. You can triage competing priorities without being told which matters most and know exactly when to protect time versus when to interrupt. You don't just manage chaos-you create calm from it. What you will do: Move at "founder speed"-anticipate needs, solve problems, and clear obstacles before they slow down leadership Manage complex, ever-changing calendars across time zones, balancing investor meetings, customer calls, and internal priorities Own end-to-end travel coordination, board prep, and executive communications with zero dropped balls Build and optimize operational systems-from expense management to document organization-that scale with the company Serve as a trusted gatekeeper and liaison between leadership and internal teams, investors, customers, and partners Handle confidential information with absolute discretion while maintaining strong relationships across stakeholders Take on special projects that extend beyond traditional EA scope-research, vendor negotiations, event coordination, and more What you will need: 6+ years supporting C-level executives, ideally in a fast-paced tech or startup environment Proven ability to manage competing priorities and make judgment calls independently in ambiguous situations Exceptional organizational skills with obsessive attention to detail and follow-through Strong written and verbal communication-you can draft executive-level correspondence and represent leadership professionally Tech-savvy and comfortable with tools like Google Workspace, Slack, Notion, and CRM systems (Salesforce a plus) Entrepreneurial mindset-you take ownership, anticipate what's next, and don't wait to be told what to do Nice to have: Experience in B2B SaaS, telecom, or AI-focused companies Familiarity with early-stage startup environments and comfort with ambiguity Experience supporting executives through fundraising, board meetings, or M&A processes Background coordinating across distributed or remote teams Clerk Chat provides several benefits to help you bring your best self to work: Competitive compensation and equity packages Health, dental, and vision insurance Flexible vacation time (Unlimited PTO) Catered lunch in the office 401k with 4% match Salary Range: The annual base pay range for this role is: $130,000 - $180,000 Our salary ranges are based on paying competitively for our size and industry and are one part of our total compensation package that also includes benefits and other perks. We also include stock options in this compensation package and believe all employees should have the opportunity to become owners in the company. Individual pay decisions are based on a number of factors. The base pay range provided is subject to change and may be modified in the future. We encourage all qualified candidates to apply! Our recruiting team will carefully review each resume, and we look forward to considering you for this opportunity.

Mochi Health's mission is to be the discovery layer of healthcare. We are building a platform that makes it easier for patients to find the right providers, access the right medications, and take control of their health with transparency and trust. Over the past few years, we have experienced rapid growth by combining operational excellence, clinical expertise, and innovative technology to deliver care that is more human, intuitive, and effective. From pharmacy pricing transparency and personalized medication management, to long-term medical record access and community-based chronic illness support, Mochi is creating a new model of care that empowers patients, providers, and pharmacies alike. We believe the future of healthcare is personal, and we are building the technology to power it. At Mochi Health, you will join a team that values inclusivity, collaboration, and bold thinking, and you will have the opportunity to do the most meaningful work of your career. $100,000 - $175,000 Full-time / Onsite About The Role Mochi is looking for a skilled and proactive executive assistant to support our CEO in San Francisco. In this role, you'll handle scheduling, communications, and note-taking, ensuring the day-to-day operations run smoothly. You'll be joining a team that values excellence and shares a deep commitment to advancing health care. The right candidate will thrive in a fast-paced start-up environment, be a strong communicator and problem-solver, and have an impeccable eye for detail. Key responsibilities include managing the CEO's calendar, organizing both virtual and in-person meetings, and coordinating travel arrangements. If you're passionate about innovative health care solutions and have experience working under pressure with diverse executive leadership styles, we'd love to connect with you. What You'll Do Handle highly confidential information and documents with discretion and confidentiality Amplify the impact of the CEO, by seeing the bigger picture, driving new initiatives, and proactively solving challenges before they occur Manage external relationships, including press, partners, customers, and other influencers Handle logistic and administrative tasks, including scheduling, booking travel, event planning, managing expenses and budgets, and more! Coordinate meetings including off-sites, staff meetings, and all-hands including attendee communications, venue management/coordination, audio/video set-up and management as needed, catering and program material preparation Act as a trusted advisor/counsellor, offering an additional perspective on key matters Note-taking in meetings Proactively manage communication, and respond to urgent inquiries from internal / external stakeholders on the executives' behalf Operate with exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention Organize and compile exec presentations Track and drive completion of key deliverables, proactively following up on outstanding items as needed You must be available to work one or two evenings per week and the occasional weekend. Who You Are 3-5+ years of experience as an Executive Assistant supporting senior executives in a fast-paced, high-growth environment and understand the demands of a scaling business Very high degree of integrity when dealing with confidential and sensitive information A strong team player with the capacity to collaborate effectively across teams, internally and externally Comfortable working under pressure while juggling multiple deadlines, last minute requests, and competing priorities Highly responsive, operates with urgency, proactive, and extremely professional with clear, concise communication skills Thrives in ambiguity, demonstrates resourcefulness and knows how to get to an answer; ability to context switch Operate autonomously in a fast paced environment, dynamic environment Strong calendar management and prioritization skills Exceptional attention to detail Advanced proficiency and fluency with Gmail, Google Calendar, and other Google Suite products as well as key applications such as Google Meet This role requires onsite presence in our San Francisco office, 5 days a week Life at Mochi At Mochi, we believe your best work happens when you feel your best-so we've designed an environment that fuels your creativity, supports your growth, and makes every day exciting. 🥗 Daily Meals and Espresso Bar - Breakfast, lunch, and dinner every weekday. Our on-site barista keeps the espresso and matcha flowing all day 💰 Pre-Tax Commuter Perks - Save on transit and parking through pre-tax commuter benefits 💸 Top-of-Market Compensation - We offer competitive salaries along with generous equity packages so you can share in the success you help create 💣 Profitable and Rapid Growth - We're scaling fast, with financial discipline and long-term vision. No VC constraints, just sustainable momentum and smart decisions 🚀 High-Impact Work - Help shape the future of digital healthcare. Your work here directly improves lives and scales nationwide 👩 💻 World-Class Team - Collaborate with teammates from Tesla, SpaceX, Citadel, Harvard, IIT, and more. We value excellence, humility, and empathy in equal measure ✨ Comprehensive Benefits - 401(k) with match, generous time off, life insurance, and high-quality medical, dental, and vision plans 💊 Mochi Health Membership - We cover your monthly subscription fee so you can experience the same care as our patients (medications not included) 🌴 Time to Recharge - Enjoy unlimited PTO, generous company holidays, and true flexibility. We trust you to take the time you need to rest, reset, and thrive 🧘 Wellness First - From weekly mindfulness sessions to group workouts and fitness perks, your physical and mental health are top priority 🎉 Team Socials and Community - We make time to connect through regular socials, happy hours, and spontaneous events. Our stocked kitchen doesn't hurt either 📍 Downtown SF HQ - Our San Francisco office is just steps from BART, Muni, and great food. It's designed for deep work and casual collaboration -- The base salary for this full-time position ranges from $100,000 to $175,000, in addition to equity benefits. The salary range listed in each job posting represents the minimum and maximum targets for new hire salaries across all locations. Actual compensation within this range is determined by various factors, such as job-related skills, experience, relevant education or training, and location. LI-Onsite Workplace Policy Mochi Health is an in-person company based in San Francisco, CA. Our team works together in person five days a week to foster collaboration, innovation, and strong connections. We believe that face-to-face interaction builds a culture of excellence and allows us to deliver the best outcomes for the patients and providers we serve. For office-based roles, the standard schedule is Monday through Friday, 9:00 a.m. to 7:00 p.m. Actual hours may vary depending on business needs and role responsibilities. All employees receive meal and rest breaks in accordance with applicable state and local laws. For designated remote roles, this in-person policy does not apply. Equal Opportunity Mochi Health is an Equal Opportunity Employer. We make all employment decisions based solely on merit. We provide equal employment opportunities to all applicants and employees without discrimination on the basis of race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, disability status, or any other applicable legally protected characteristic. We prohibit any form of discrimination or harassment. This policy applies to all terms and conditions of employment, including hiring. Candidate Privacy Notice Please review Mochi Health's Candidate Privacy Notice here. Accommodations Mochi Health complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local laws. We will reasonably accommodate qualified individuals with a disability during the application process and throughout employment as required by law. If you need any assistance or accommodations due to a disability, please contact us at ****************.