Executive assistant jobs in Ocala, FL - 76 jobs

About Us: Optimum RV is seeking a highly organized, proactive, and professional Executive Assistant to support senior leadership. This role requires exceptional judgment, discretion, and the ability to manage competing priorities in a fast-paced, growth-oriented environment. The ideal candidate is detail-driven, anticipates needs, and serves as a trusted partner to executive leadership. Requirements · Provide high-level administrative support to executive leadership, including calendar management, travel coordination, and meeting preparation · Act as a gatekeeper and liaison between executives, internal teams, and external partners · Prepare, proofread, and manage correspondence, presentations, reports, and confidential documents · Coordinate executive meetings, board meetings, and special projects, including agendas, materials, and follow-up actions · Track deadlines, action items, and priorities to ensure timely execution · Handle sensitive and confidential information with the highest level of discretion · Assist with operational, HR, or finance-related administrative tasks as assigned · Support company initiatives, events, and executive-level communications · All other responsibilities as assigned. Minimum Qualifications: · 2+ years of experience as an Executive Assistant or Senior Administrative Assistant supporting executives · Exceptional organizational, time-management, and multitasking skills · Strong written and verbal communication skills · High level of professionalism, discretion, and emotional intelligence · Advanced proficiency in Microsoft Office and Google Workspace (Outlook, Excel, Word, PowerPoint, Docs, Sheets) · Ability to adapt quickly, work independently, and anticipate executive needs · Experience supporting C-suite leadership preferred Essential Characteristics: · Hustle: We are self-motivated, driven and never satisfied. · Humble: We are trainable, coachable, and confident... not arrogant. · Reliable: We do what we say we're going to do, when we say we're going to do it... every time. · Loyalty: We are committed to the success of the company through ups and downs because this is our career · Team Player: We are stronger as one. We help each other, regardless of department or position. Benefits Competitive wages 401K Medical insurance Dental insurance Vision Insurance Company-Paid Life insurance Supplemental Life Insurance Short- & Long-Term Disability Critical Illness, Accident and Hospital Indemnity coverage EAP Wellness Program including Gym Reimbursement Vacation, Personal Time & Holiday pay Optimum RV LLC complies with all federal, state, and local laws prohibiting employment discrimination of any kind. Optimum RV LLC is an at-will employer and can terminate its employment relationship at any time, with or without cause, and without notice.

Job Description We're seeking a dedicated Executive Assistant to support our Director of Operations in Ocala, Florida. This is a full-time, on-site position with occasional travel (approximately 20% per month) to support operational needs across locations. As the right hand to our Director of Operations, you'll play a key role in keeping priorities on track, coordinating day-to-day activities, managing schedules, communications, and ensuring seamless execution of strategic initiatives. Role and Responsibilities Administrative Management Maintain and coordinate the executive's calendar, prioritizing appointments and resolving scheduling conflicts. Prepare, proofread, and edit correspondence, reports, and presentations. Organize and maintain files, records, and documentation in compliance with healthcare regulations. Communication & Stakeholder Coordination Act as the primary liaison between the executive and internal/external stakeholders, including healthcare professionals, staff, and patients. Draft and manage high-level communications, ensuring timely responses and consistent messaging. Screen and prioritize incoming calls, emails, and requests Respond to emails as designated Delegate emails to others and follow up for completion Screen and prioritize emails. Operational Oversight Facilitate smooth daily operations by anticipating the needs of the executive and addressing challenges proactively. Coordinate travel arrangements, including itineraries, accommodations, and transportation. Manage expense reports, invoices, and budget tracking for the executive's office. Meeting & Event Coordination Schedule, plan, and coordinate meetings, including virtual and on-site engagements. Prepare agendas, presentations, and briefing materials for meetings and follow-up on actionable items. Organize and oversee special events, including departmental retreats and stakeholder engagements. Project and Initiative Support Assist the executive with managing projects, ensuring timely delivery of milestones. Track progress, handle follow-ups, and resolve issues related to project timelines and goals. Research and analyze data to support strategic decision-making and prepare detailed reports. Confidentiality Ensure that all activities comply with organizational policies and healthcare regulations. Executive level knowledge to keep confidential . Qualifications and Education Requirements Bachelor's degree in Business Administration, Healthcare Administration, or a related field preferred. 3+ years of proven experience as an executive assistant, preferably in the healthcare sector. Strong proficiency in Google Suite and scheduling tools. Familiarity with healthcare terminology, HIPAA regulations, and industry practices is an advantage. Outstanding organizational, time-management, and multitasking abilities. Excellent written and verbal communication skills. Preferred Skills High level of discretion and professionalism in handling confidential matters. Strong problem-solving skills and adaptability in a dynamic environment. Proactive, self-motivated, and capable of anticipating needs. Excellent interpersonal skills and ability to interact with individuals at all organizational levels.

The University Athletic Association at the University of Florida is searching for an Executive Assistant to provide high-level administrative support to the CCO, who oversees all commercial and revenue-generating functions of the University Athletic Association, Inc. This position serves as liaison between the CCO and internal/external stakeholders, manages the CCO calendar, scheduling, and travel coordination; reconcile budgets and expense reports; as well as supports the execution of special projects. This position requires the incumbent to have strong administrative, interpersonal, communication, and customer service skills; exercise discretion, be organized, detail-oriented, and self-motivated; work independently and as part of a collaborative team; multitask effectively; engage effectively with others of diverse cultures or backgrounds; and work a non-standard work week which may include evenings, weekends, and holidays. This posting will remain open until a qualified candidate is chosen. MINIMUM EDUCATION & EXPERIENCE REQUIREMENTS: Required Qualifications: Bachelor's Degree in business administration, communications, or a related field* One year of administrative experience* Proficient with Microsoft Office (Word, Excel, PowerPoint, and Outlook) Preferred Qualifications: Two years of progressively responsible administrative experience *An equivalent combination of education and experience may be accepted in lieu of listed requirement. BENEFITS: Comprehensive benefits package including but not limited to health, dental, life, LTD, AD&D, pension plan (upon eligibility), athletic event tickets, employee events and recognition programs as well as possible relocation assistance. Competitive compensation package commensurate with candidate's previous experience and qualifications. You can view our full benefits guide on the official job posting by clicking here. ADDITIONAL INFORMATION: Interviews may be conducted prior to the closing date, but no offer of employment will be extended until after the position closes. Once an official offer is extended and accepted, the candidate will be required to complete the federal Employment Eligibility Verification Form I-9 and will be contingent on satisfactory background screening results. The candidate will also be required to present acceptable and original documents to prove identity and authorization to work in the United States without the need for employment-based visa sponsorship now or in the future. The University Athletic Association, Inc. is an at-will employer, a separate company from the University of Florida and not a state employer. WE ARE PROUD TO BE A DRUG FREE TOBACCO FREE WORKPLACE.

Job Description Job Title: Executive Assistant to General Manager Employment Type: Full-Time, On-Site (with some flexibility) About the Role We are seeking an experienced, highly capable Executive Assistant to support a fast-paced General Manager and other management. This role is not just calendaring and answering phones. The Executive Assistant will think several steps ahead, protect the executive's time, and act as a central hub for communication and follow-through across the organization. The ideal candidate is sharp, organized, direct, and comfortable operating in a high-expectation environment. You must be able to manage details without losing sight of the big picture, and you must be comfortable handling confidential information with absolute discretion. A Non-Disclosure Agreement (NDA) will be required. Key Responsibilities Executive Support & Prioritization Manage a dynamic and frequently changing calendar, including meetings, calls, deadlines, travel, and select commitments. Prioritize requests for the GM's time and attention, ensuring focus on the highest-impact activities. Prepare the GM for meetings with agendas, briefing materials, key data, and clear desired outcomes. Attend key meetings as needed, take notes, track action items, and follow up to ensure completion. Operations & Project Coordination Coordinate communication and follow-up with department leaders and key players. Assist with special projects, including research, task tracking, timelines, and reporting. Draft, edit, and format documents, presentations, and reports using Microsoft Word/Docs, Excel/Sheets, and PowerPoint/Slides. Must be extremely proficient in these documents. Help build and maintain systems, processes, and organization for documents, information, and workflows. Communication & Gatekeeping Serve as a professional, tactful gatekeeper, protecting the GM's time while maintaining strong relationships. Draft clear, concise, and professional emails and messages, sometimes as the GM's voice. Coordinate and schedule calls and meetings with internal staff, external partners, vendors, and VIP contacts. Logistics & Personal Support (as needed) Arrange travel, including flights, hotels, ground transportation, and detailed itineraries. Assist with select personal logistics that impact the executive's availability and focus (appointments, reservations, etc.). Qualifications Required: Experience as an Executive Assistant supporting a corporate level executive, business owner, or senior leader. Experience in a fast-paced, high-accountability environment (growth company, sales-driven business, multi-location or similar). Strong proficiency with: Email and calendar tools (Outlook or Gmail) Microsoft Office and/or Google Workspace (Word/Docs, Excel/Sheets, PowerPoint/Slides) Basic project/task tools Exceptional written and verbal communication skills. High level of professionalism, confidentiality, and discretion. Strong organizational skills with the ability to manage multiple priorities and deadlines. Self-starter with a sense of ownership; able to anticipate needs and solve problems with minimal direction. Thick skin and low ego; comfortable with direct feedback and high expectations. Preferred: Experience in a sales-centric, automotive, retail, or multi-location business environment. Experience managing both business and limited personal support for a busy executive. Comfort with basic business metrics and reviewing simple financial/operational reports. What Success Looks Like The GM's calendar reflects strategic priorities, not just incoming requests. The GM arrives to meetings fully prepared, with no surprises. Routine issues and noise are handled before they ever reach the executive. Projects and tasks move forward consistently because follow-up is tight and organized. Internal and external stakeholders view you as an organized, reliable, and highly professional point of contact. Compensation & Benefits Competitive salary commensurate with experience: $36,000 - $48,000 base. Performance-based bonus potential. Benefits package may include: [medical, dental, vision, 401(k), paid time off, etc.]. Standard schedule: [e.g., Monday-Friday, 8:30 a.m.-5:30 p.m.], with some after-hours responsiveness as needed. How to Apply Please apply through this posting and include: Your resume. A brief note describing a time you helped an executive avoid a major problem or significantly improved their efficiency. An example of a system or process you created that made your executive's life easier.

About the role At UniUni, we offer exciting opportunities to our employees to achieve their career goals. We value lateral moves as much as vertical promotions - we believe all roles should develop your skills, broaden your experience, and help you build a rewarding career. We know you are not only seeking a job, but a career to pursue. If you are ready to join UniUni's dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success story What you'll do l Assist in receiving, dispatching, inspecting, handling and stocking inbound products； l Receives returns, counts and confirms quantities, determines condition and completes paperwork; l Arranges for pick-up of shipments, contacts delivery drivers and coordinates schedules; l Communicates effectively with the other departments in the company； l Responds quickly to customer/client inquiries, resolves problems, and communicates service issues to supervisor; l Encourages safe work practices in others； l Arranges daily cycle count and follow variance; l Weekly report updates; l Other duties as assigned to the position Qualifications l Bachelor or international equivalent; l 1 years of relevant experience preferred, no experiences is ok, everything will be trained； l Moderate computer skills, assist in report data collection. l Strong responsibility, follow supervision, good communication skills Morning shift 6:30AM-3:30PM

Do you thrive in an environment that is geared towards outstanding hospitality? Do you have a passion for being innovative and creative? Is hard work on your top list of ideals? Are you a steward of your working environment? Then read on… The Villages Community Development Districts (The District) tops the list of community development districts that continue to grow in one of the most scenic locations in Florida, The Villages. Our collective commitment to hospitality, innovation & creativity, hard work, and stewardship helps employees thrive and excel in many fields within The District. An immediate full-time opportunity exists for an individual with commitment, a “passion” for excellence, and a “drive” for accuracy to join our Property Management team . This position requires a solid background of advanced organizational and customer service skills used daily. The incumbent will enjoy a challenging atmosphere and be part of a productive team that supports all departments within The District. The District is looking for an individual with a desire to utilize their cutting-edge skills. The District provides a supportive and engaging workplace that is committed to developing great talent, coupled with competitive compensation and benefits. Do not pass up this opportunity to be a part of a positive, expanding organization. Competitive Benefits as a full-time employee of the District include: Medical Insurance (fully paid for employee single coverage) Voluntary health benefits, including Dental and Vision Insurance 401(a) Retirement Plan, with contributions funded by the District 457(b) Retirement Plan, permitting employee pre-tax deferrals Flexible Spending programs for both Medical and Dependent Care Employee Assistance Program Paid Time Off Tuition Reimbursement Public Service Loan Forgiveness Eligible Tier 2 qualifying organization for The Villages Charter School JOB SUMMARY This position reports directly to the Finance Manager and supports the Divisional Managers. This position provides direction and oversees the daily office operations, ensuring the smooth functioning of various financial, administrative and clerical tasks in support of the maintenance of District assets, including but not limited to: Recreation Facilities (Regional, Villages, and Neighborhood), Postal Facilities, dog parks, archery, and air gun ranges, sports courts, softball complexes, fitness trails and equipment, recreational storage areas, woodshops, District landscaping, irrigation, water transfers, pump stations, District maintained roads and stormwater piping infrastructure, stormwater basins, multi-modal (paths, bridges, and tunnels), fire stations, Town Center infrastructure, District office space, decorative water features, sidewalks, curbs, signs, pavement markings, fountains, village and villa entries and sign walls, perimeter walls and fencing, gatehouses, and gates including automated gates, lighting, security cameras, wetlands and wetland flood control structures, preserves (gopher tortoise, burrowing owls, eagles, and kestrels), lined basins (liner repairs and maintenance), ground depressions / geological anomalies and nuisance alligator management. This is a multi-faceted position responsible for working with residents, customers, contractors and members of the business community. Establishment of daily communication and a mutually productive working relationship between other departments and contractors is essential. ESSENTIAL DUTIES AND RESPONSIBILITIES (Includes, but not limited to) General/Clerical Answers and screens incoming phone calls, take messages or forwards to proper Department representatives. Greets visitors, community members and contractors, refers to appropriate division or contact. Works with word processing, spreadsheet and database software to complete tasks. Provides back-up when necessary to front desk or other administrative personnel. Schedules appointments and maintains calendars as needed for assigned Department staff. Performs general, computerized data entry functions; scans inspection files and/or documents. Copies various forms and distributes to staff and customers. Performs and maintains departmental filing systems for all project documents, technical reports, permits, inspection results, closeout and miscellaneous documents. Performs keyboard task in preparing various items for letters, memoranda and reports; maintains various records and reports. Coordinates with staff and internal/ external stakeholders to schedule meetings, obtain documentation and assist in the coordination of Department Leadership activities. Assists assigned District personnel with any daily operational duties, including invoicing, account codes, etc. Administrative Assist Division Manager or works independently, with any projects &/or special assignments by conducting research, compiling facts, analyzing data, developing recommendations, observations or summaries, and creating and/or submitting the report(s) including but not limited to Community Development Districts, County, State or Federal government. Coordinates procedures for systematic retention, protection, retrieval, transfer and disposal of records. Schedules, prepares agendas, attends, takes and distributes meeting minutes for all assigned Department personnel. Coordinates and attends all contractor meetings at designed recreation centers. Schedules and maintains all calendar appointments for assigned District personnel. Confirms priorities of daily workload on a regular basis to handle multiple tasks. Works independently and ensures completion of all projects in a timely manner. Receives and processes work order requests; generating and issuing work orders to approved vendors for assigned Department staff. Maintains and updates on-call book on a regular basis and accurately changes out vendors when contracts change. Regularly maintains and keeps the work order database up to date and accurate. Assists in maintaining and establishing Excel Spreadsheets to track various forms of data. Monitors and orders supplies for assigned District personnel. Assists in establishing work procedures and standards to improve efficiency and effectiveness. Project Management Coordinates all turnovers from developer including creating updated billing sheets and work order requests. Budget/Purchasing Reviews contract exhibits related to purchase of services for accuracy. Maintains contract files, providing information to Contract Manager regarding renewals, amendments, etc. as requested. Accurately prepares purchase requisitions or change orders within required timeframes for the timely creation of purchase orders. Regularly follows up with assigned staff to ensure purchase orders have been received for all requisitions that have been processed. Codes Bank of America P-Cards for assigned Department personnel. Adds all necessary information to the turnover documents and sends them to the District Utility Billing Department. Update and create Contract amendment sheets for Purchasing Department. Contacts DPM Financial Coordinator for coding accuracy and budget funding Sends quarterly reports to the Finance Department for Right of Way maintenance agreements. Accurately codes invoices for processing, forwarding to assigned District staff for approval within required timeframes. Creates and accurately maintains billing sheets for vendors. Keeps apprised of new contracts and addendums on a regular basis and ensures correct amounts are being paid on invoicing. Verifies all contractor's insurance is up to date. Assists in annual budget preparation & documentation. Directs activities pertaining to contracts for purchase of equipment, materials, products or services. Prepares contractor performance evaluations for Assistant Director as needed. Initiates new vendor setups with Purchasing Department as needed, and within required timeframe. Compliance Maintains a working knowledge of the Department's activities and processes. Follows Department methods, standard operating procedures and policies. Prepares 72-hour notices and releases for contract enforcement. Asset Management Tracking and updating maintenance and replacement schedules for assigned assets under District provided asset management resource. Responsible for entering service requests into the District provided asset management resource. Additional Performs other duties as assigned. May be expected to perform additional duties in an emergency. ESSENTIAL EXPECTATIONS OF PERFORMANCE AND BEHAVIOR (Includes, but not limited to) Cultivates and maintains effective working relations within the department, the District, as well as outside of the organization. Models behavior to The District Core Values at all times. Provides world class customer service. MINIMUM EDUCATION AND EXPERIENCE High School Diploma or GED; or three (3) years related experience and/or training; or equivalent combination of education and experience. Associates Degree or equivalent from accredited two-year college or technical school is preferred. MINIMUM CERTIFICATES, LICENSES, REGISTRATIONS Valid Florida Driver's License required. Required FEMA (ICS) certifications must be completed within six (6) months of hire. Florida Notary Public must be acquired within twelve months of hire. All candidates and employees must successfully pass background screening. MINIMUM KNOWLEDGE, SKILLS AND ABILITIES Knowledge Thorough knowledge and understanding of clerical procedures and systems such as data management, filing and inventory. Skills Intermediate or better proficiency in personal computer skills, preferably Microsoft Office package involving Word, Excel, Access, Outlook and PowerPoint. Adept in writing reports and responding to resident incident reports. Excellent written and verbal communication skills and professional appearance. Well organized and able to successfully multi-task, and work under pressure in a fast-paced environment to meet multiple demanding deadlines. Abilities Ability to successfully read and comprehend materials such as memos, correspondence and written orders as needed to ensure work activities are accomplished according to policy and procedure and exchange or acquire information. Ability to effectively work as member, or leader, of a team by cooperating with others, offering to help others when needed and considering larger organizational goals rather than individual concerns. Includes the ability to build &/or support a constructive team spirit where members are committed to the goals and objectives of the organization. Ability to successfully review, and accurately classify, categorize, prioritize, and/or analyze data and/or information; Ability to successfully read boundary surveys and site plans. Ability to successfully communicate thoughts and ideas in a logical, cohesive and comprehensible manner. Ability to successfully interact with others to include courtesy, tact and diplomacy as needed to provide/gather information, dispatch work orders, and establish effective relationships. Proven ability to provide excellent customer service to our residents. EQUIPMENT Position regularly requires the use of office equipment, including but not limited to telephones, personal computers and productivity software; copy machine, printers, scanners and fax machine. WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to the following: Interior office environments, with moderate to loud noise typical for the work environment i.e., when in office setting with moderate noise of computers and printers and moderate customer traffic. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the following applies: Regularly required to stand, walk, push/pull; use hands/fingers; reach forward and overhead; climb or balance and stoop, kneel, crouch, twist; squat; balance or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

The Administrative Specialist II will report directly to the Director of the Center for Advancing Faculty Excellence (CAFE), and also supports the Assistant Director of Faculty Engagement. The position provides comprehensive clerical and administrative support to CAFÉ, especially as this division is being built from the ground up. This position will be the only administrative support to coordinate the scheduling and maintaining of calendars, coordinating meeting logistics, and assisting with day-to-day operational needs. In addition, this role serves as the first point of contact for the CAFE Office; greeting and assisting visitors, faculty, staff and students. About This Role: Executive and Calendar Support Provide high-level administrative support to the Director and Assistant Director within CAFE, ensuring the efficient management of their calendars and daily operations. Coordinate and schedule complex meetings, recurring engagements, and special events, often involving multiple stakeholders. Proactively manage competing priorities, anticipates scheduling needs, and communicates changes promptly to all participants. Prepare and distribute supporting materials in advance of meetings. Maintain confidentiality, exercises sound judgment, and ensures that all interactions and scheduling align with College of Medicine and CAFE priorities Administrative Management Provides comprehensive clerical and operational support for CAFÉ activities and initiatives; as requested by the Director and Assistant Director. Manage the coordination of logistics for meetings, events and faculty searches, ensuring all details are executed professionally and efficiently. Coordinating logistics and operational support for meetings, events, and activities. Managing hospitality arrangements to ensure a positive and seamless experience for participants. Preparing, reviewing, and distributing communications and related materials as needed. Overseeing general administrative operations, including supplies, deliveries, and other support functions for CAFÉ. Assisting with visitor engagement, onboarding support, and the implementation of CAFÉ-led programs and initiatives. Manages the flow of incoming and outgoing mail and materials to ensure timely and organized distribution. Office Development Administration Supports the build-out of new CAFÉ processes and administrative workflows by organizing materials, tracking details, and helping ensure components come together smoothly. Assists with assembling and coordinating the foundational elements of the initiative, including preparing documents, gathering information, and facilitating communication as needed. Helps organize and maintain the administrative pieces required for the build of CAFÉ and its development, ensuring tasks and materials are completed and aligned as the progress happening. Front Office and Visitor Support Serves as the first point of contact for the CAFE Office, greeting visitors in a courteous and professional manner. Provides information, directs guests to appropriate personnel or locations, and ensures a welcoming office environment. Ensure all materials are routed appropriately and that office records are maintained with accuracy and confidentiality. Demonstrate strong communication and customer service skills in all interactions with faculty, staff, students, and external partners. About the College of Medicine: The University of Florida's College of Medicine is committed to advancing health through education, research, and patient care. With a focus on innovation and excellence, the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands-on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement, fostering and environment where students, faculty, and staff work together to improve healthcare outcomes. The College is home to cutting-edge research initiatives and state-of-the-art facilities, providing an exceptional training ground for aspiring medical professionals. Dedicated to enhancing the health of community, the College of Medicine plays a pivotal role in shaping the future of medicine. For more information about the College of Medicine and its programs, visit College of Medicine. We Offer Exceptional Benefits: Low-cost State Health Plans: Medical, Dental, and Vision Insurance Life and Disability Insurance Generous Retirement Options to secure your future Comprehensive Paid Time Off Packages: (includes over 10 paid holidays, as well as paid family, sick and vacation leave) Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more Tuition Assistance through the UF Employee Education Program Public Service Loan Forgiveness (PSLF) Eligible Employer Expected Salary: $55,000 - 60,500 annually; commensurate with education and experience. Required Qualifications: Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience. Preferred: The ideal candidate will possess: Strong verbal and written communication skills, with the ability to interact professionally with a variety of stakeholders. Demonstrated proficiency with standard office technologies, including Microsoft Office Suite (Word, Excel, Outlook), email, and web-based applications. Solid understanding of office operations and administrative best practices, including organization, scheduling and document management. Proven ability to plan, prioritize, and manage multiple tasks in a fast-paced environment while maintaining strong attention to detail. Demonstrated ability to build and maintain positive working relationships with colleagues, leadership, and external partners. Must be self-motivated and comfortable working independently as a team member. Ability to manage and maintain confidential or sensitive information. Special Instructions to Applicants: In order to be considered, you must upload your cover letter, resume, and a list of three references. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required: No

Title: Project Coordinator / Administrative Assistant Compensation: $19.00/hr. - $22.00/hr. DOE + Opportunity for bonuses Job Type: Full-Time / Non-Exempt Schedule: M-F, 8-hour shift About Us Alta Cima Corp is one of the nation's largest independently owned manufactured homes and park model retailers. Since 1999, our mission has been to offer high-quality factory-built homes at affordable prices. As a Project Coordinator, you'll play a critical role in guiding customers through the home buying and delivery process. Working closely with your General Manager, sales team, lenders, contractors, and our corporate office, you'll ensure every transaction moves smoothly from contract to delivery. In some locations, this position may also include administrative support responsibilities. Role Overview The Project Coordinator is the post-sale liaison responsible for managing deals after the purchase agreement is signed. You will: * Coordinate with lenders, contractors, and the factory to keep projects on track. * Ensure all documents, payments, and approvals are complete before delivery. * Provide exceptional customer communication at every stage of the process. * In locations without an Administrative Assistant, handle select administrative duties such as supply ordering, mail distribution, and visitor reception. This is a detail-driven, fast-paced role ideal for someone who is organized, dependable, and thrives on seeing projects through to completion. Key Responsibilities Project Coordination (Primary Duties): * Review contracts for completeness (signatures, initials, dates). * Send welcome emails and maintain ongoing customer communication. * Track deal progress in Cirrus and Deal Status logs. * Work with sales team to process pending deals and purchase orders. * Request POs, submit change orders (with proper approvals), and update records. * Coordinate financing: work with lenders, clear conditions, and verify approvals. * Schedule home deliveries, obtain freight quotes, and coordinate logistics. * Collect and process final payments; issue demand letters if needed. * Ensure homes are cleared prior to shipment and track delivery timelines. * Process titling and warranty documentation. * Act as liaison between location and corporate operations/accounting. Customer Service: * Serve as the main point of contact for customers after purchase. * Provide updates on financing, estimated completion dates, and delivery status. * Answer questions and assist with next steps throughout the home buying journey. * Coordinate with factory and vendors on any service or warranty issues. Administrative: * Process deposits, transmittals, and invoices; maintain accurate records. * Order office supplies, manage vendor/contractor packets, and maintain files. * Open/distribute mail and prepare outgoing mail. * Provide clerical support to GM and sales team when required. * Greet visitors and assist with phones as needed. Qualifications * High School diploma * 2+ years of experience in administrative support, project coordination, mortgage/loan processing, logistics, or customer account management. * Detail-oriented with excellent follow-through skills. * Excellent time management skills with ability to prioritize and meet deadlines. * Strong organizational skills with ability to manage multiple priorities. * Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). * Excellent communication skills, both written and verbal. * Positive, customer-first attitude with strong follow-through. * Self-motivated, reliable, and able to work independently. * Ability to maintain confidentiality and use sound judgment to plan and accomplish goals. * Must possess a positive attitude and be highly effective in a team environment. * Ability to collaborate across functions. EEO Notice: Alta Cima Corp. dba Factory Expo Homes and Factory Select Homes is proud to be an Equal Opportunity Employer and we value diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Div. 188 Ocala, FL Responsible for ensuring accuracy and efficiency of operations, providing administrative support and assist Accounts Receivable with processing invoices and monitoring incoming payments. Essential Duties and Responsibilities include the following. Other duties may be assigned. * Perform clerical duties to support division operations. * Assist with entering data into software system. * Assist with collection and tracking of data. * Provide support with contracts, certificate of insurance or other requests. * Perform other clerical or administrative duties as required to support the division. Education and/or Experience High School Diploma or GED; two or more years related experience and/or training; or equivalent combination of education and experience. Computer Skills Microsoft Office to include Word, Excel; Microsoft Dynamics 365 preferred.

The College of Medicine Pediatric Neurology division is currently recruiting for a full-time OPS Administrative Assistant. Join the team in supporting daily administrative functions of office operations. Duties include: Calendar & Schedule Management Maintain and update the division-wide calendar with current and upcoming events. Send preliminary monthly invites and weekly calendars with updated leave information. Update on-call schedules and notify physicians of changes as needed. Meeting Coordination Prepare agendas, send Outlook invites, and follow up with reminder emails. Attend division and faculty meetings to take and distribute meeting minutes. Support weekly administrative meetings with the Chief and Division Administrator, including agenda prep and follow-up communication. Leave & Clinic Coordination Process faculty, APP, and resident leave requests. Coordinate clinic closures and patient rescheduling with clinical staff. Maintain internal leave tracking logs and notify payroll for documentation. Expected Salary: $19.88 to $20.83 per hour; commensurate with experience Minimum Requirements: High school diploma or equivalent and one year of appropriate experience or an equivalent combination of education and experience. Preferred Qualifications: Administrative support experience including Outlook Calendar Management experience Hosting Zoom meetings Experience Taking meeting minutes Special Instructions to Applicants: To be considered for this position, please include a cover letter, resume, and a list of professional reference with your online application form. This requisition has been reposted. Previous applicants are still under consideration and need not apply. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required: No

Job Description Job Posting - Development & Administrative Coordinator Status: Full-Time, Non-Exempt Schedule: Monday-Friday, 9:00 AM - 5:00 PM (occasional early mornings, evenings, or weekends as needed) Salary: $54,875 annually (or $26.38/hour; in accordance with AMC's Pay Equity Policy, salary is non-negotiable) Reports To: Associate Director Location: Gainesville, FL (primarily in-office; 4+ days per week with Fridays remote) About the Role A.M. Crawford, Inc. (AMC) seeks a highly organized, forward-thinking Development & Administrative Coordinator (DAC) to support both internal operations and client-facing fundraising work - with a particular focus on knowledge management, documentation, and the thoughtful use of AI tools. This is a hybrid role combining administrative excellence, project coordination, fundraising support, and organizational knowledge stewardship. The DAC plays a critical role in ensuring that information, systems, and institutional knowledge are captured, organized, and accessible across the firm. This position is ideal for someone who enjoys building order out of complexity, is actively experimenting with AI tools, and is excited to bring ideas for improving how a consulting firm documents, learns, and operates. Core Responsibilities Knowledge Management & AI-Enabled Systems Support AMC's organizational knowledge management efforts, ensuring that key information, processes, and learnings are documented and accessible. Organize and maintain internal knowledge assets such as: Meeting and interview transcripts (including Gemini-generated transcripts) Reference materials and research libraries Client and internal documentation housed in tools such as NotebookLM Assist with the setup, maintenance, and improvement of custom GPTs, AI workspaces, and internal knowledge tools used by the team. Experiment with AI tools (e.g., ChatGPT, Gemini, NotebookLM, and similar platforms) to improve workflows, documentation, research, and administrative efficiency. Proactively bring ideas for how AI and automation can support fundraising, operations, and internal learning - and help test and implement those ideas in practice. Administrative & Operational Support Manage and maintain deadline calendars; schedule tasks associated with client deliverables and internal workflows. Coordinate meetings, prepare agendas, collect materials, and capture notes or action items as needed. Manage timely and professional email and voicemail correspondence; organize incoming communications to ensure priorities are addressed. Perform general office and administrative duties, including handling information requests, ordering supplies, and supporting office operations. Maintain efficient, well-organized filing systems (digital and hard copy) across Google Drive, Dropbox, and related platforms. Track all time and projects accurately in Asana and Harvest. Fundraising & Client Support Assist with the preparation of grant proposals, ensuring accuracy, completeness, and adherence to funder guidelines. Track and maintain records of all grant applications, including deadlines, requirements, submissions, and outcomes. Collaborate with AMC staff to research and identify potential funding opportunities. Research foundation and grant databases to support client fundraising strategies. Proofread and format professional, branded documents using Google Workspace, Microsoft Office, and related tools. Collaboration & Professionalism Communicate effectively with the CEO, COO, staff, consultants, and clients as needed. Maintain confidentiality of all client and company information. Provide clerical, project, and coordination support across teams as assigned. Perform other duties as determined by the supervisor. What You Bring Relevant professional experience in fundraising, development, administration, or project coordination - in nonprofit or comparable professional settings - and/or a degree in a related field. Demonstrated curiosity about - and experimentation with - AI and digital productivity tools (e.g., ChatGPT, Gemini, NotebookLM, or similar platforms). Strong organizational and administrative skills with the ability to manage multiple priorities and deadlines. Clear, professional written and verbal communication skills with strong attention to detail. Comfort supporting fundraising efforts such as grant tracking, proposal preparation, and research. Strong research skills and the ability to synthesize information from multiple sources. Proficiency with tools such as Google Workspace, Microsoft Office, Asana, and database platforms (or ability to learn new tools quickly). High level of professionalism, discretion, reliability, and follow-through. Core Competencies Administrative Excellence - Build and maintain systems that support efficiency, accuracy, and accountability. Fundraising Support - Provide reliable coordination and research support for fundraising and grant activities. Knowledge Management - Organize, document, and steward institutional knowledge so it is usable and scalable. AI & Digital Fluency - Use emerging tools thoughtfully to improve workflows, documentation, and productivity. Communication - Communicate clearly, professionally, and responsively with clients and colleagues. Compensation & Benefits AMC offers a robust benefits package that reflects our belief in balance, growth, and well-being: Unlimited Vacation Time - Trust-based flexibility to rest and recharge. Collective Disconnects - Company-wide breaks: one week between Christmas and New Year's, plus 1-2 days around Independence Day holiday in July. 12 Paid Holidays - Observed in accordance with the City of San Francisco calendar. Comprehensive Health Coverage 401(k) with Company Match - 100% match on the first 1%, 50% match on 2-6%. Matching Gift Program - Amplify your impact through philanthropy (match of up to $150/year). Professional Development Funding - Invest in your ongoing learning and leadership growth. Performance- and Business Development-Based Bonus Opportunities Work Environment This role is based in our Gainesville, FL office and collaborates with colleagues and clients across multiple U.S. time zones. The position may involve limited travel and occasional evening or weekend work. Professionalism, discretion, and adaptability are essential. Why Join AMC At AMC, our mission is nonprofit success. We make this our mission because we believe that nonprofits change the world for the better. AMC is the behind-the-scenes team that helps nonprofits do transformative work, and we hold ourselves to high standards. Our culture is rooted in our values - what we call our: Growth; Integrity & Respect; Value Awareness; Excellence; and Spirited, Collective Effort. We're a team of thinkers, creators, and builders who take pride in elevating the people, nonprofits, and missions we serve. If you're a driven professional who is inspired by the work of nonprofits and values autonomy, creativity, and meaningful impact, we invite you to bring your expertise to AMC. To Apply Please submit your résumé and a brief cover letter describing your relevant experience and why you're excited to join AMC's mission-driven team.

The Department of Neurology, Division of Neurovascular and Division of Aging, Behavioral, and Cognitive, is seeking a detail-oriented candidate for an Administrative Support Assistant II position to provide expert administrative support to the Division Chief, division faculty, and other division staff as needed. Responsibilities include scheduling and maintaining calendars, meetings, and travel itineraries; triaging a high volume of calls; coordinating visitors, including travel arrangements and itineraries; assisting with confidential and routine correspondence, evaluations, reports, and emails; and regularly updating CVs and bibliographies. The individual in this role is expected to work with minimal supervision, be proactive in managing assignments and following guidelines, demonstrate strong attention to detail, communicate concisely when appropriate, and possess the ability to successfully manage competing and changing priorities. This role is ideal for candidates with administrative experience in an academic medical environment, providing support to physicians, faculty, or leadership, and with proficiency in Microsoft Office 365 (Outlook, Excel, PowerPoint, Word, and Publisher). About This Role: Neurovascular and ABC Division Chief, Associate Chairs, and Faculty Support Serves as the primary contact and liaison for the Division of Neurovascular Chief and faculty, which includes the Associate Chair of Education and the Associate Chair of Regional Strategic Integration. Maintain a professional, inviting environment for the office. Also serves as primary contact and liaison for the Division of Aging, Behavioral, and Cognitive Chief and faculty. Responsible for managing faculty and division calendars, including determination of priorities for all regularly-scheduled and unique meetings and appointments. Schedule and organize monthly and other recurring faculty meetings. Coordinates meetings and events including location arrangements and creating and distributing invitations, related correspondence, agendas, and other related materials. Prepares agenda for and compiles minutes from monthly division meetings for disbursement to divisional faculty and staff. Compile, maintain, and distribute program/division call schedules, rotation schedules, and conference schedules. Responsible for reviewing attending listings in Amion and Epic and clinic schedules each week to ensure accuracy with division and faculty calendars. Responsible for ensuring master calendar is kept up to date with changes in schedule. Supports mobile clinic maintenance. Responsible for processing leave requests, travel authorizations, purchase orders/reimbursement requests, expense reports and other paperwork as needed for the division chief and faculty. Work with clinic staff to close/reschedule clinics as needed. Coordinates travel arrangements including transportation, accommodations, conference registration, and itineraries aligned with UF and departmental policies. Collects and provides all travel receipts and information to department fiscal team for payment and/or reimbursement or to sponsoring agency if travel is funded from outside sources. Assists with confidential and routine correspondence, tenure and promotion packets, CVs, evaluations, credentialing at other locations, and reports. This includes proof reading, editing, copying, and record keeping. Compiles data and information from multiple sources to prepare reports. Responsible for requesting business cards, lab coats, door tags, etc. Provides administrative support to Principal Investigators within division regarding lab set up, orders, etc. Liaison with UF Health Communications and department Communications Assistant to keep division website, and UF Health websites up to date, including faculty pages as they relate to the division. Coordinate with UF Health Communications regarding any marketing needs. Division Administrative Support Provides general office support including greeting walk-ins, tracking supply inventory and request replenishments as needed, covering main phone lines with administrative assistant team, picking up and distributing mail, maintaining division meeting room, and supporting other staff as needed. As part of the main phone line coverage and front desk coverage for the division, directs patient calls as needed to the Patient Access Center and works with faculty on direct peer to peer calls regarding patients. Actively participates as a member of the administrative assistant team. Attends weekly administrative assistant team meetings, staff monthly townhall, and other related meetings. Provides primary back-up support to the Neurocritical Care Administrative Assistant. Also provides support to other areas as needed. Rotates in providing MBI holiday coverage with administrative assistant team. Takes initiative to find ways to enhance the support provided to the division and actively collaborates with the administrative assistant team. Works as a collaborative team member with department staff. Responsible for maintaining knowledge of policies and procedures related to the role. Proactively works with other areas in the department to navigate questions and resolve complex issues. Serve as building emergency contact for Neurovascular academic office in 1329 building. May coordinate emergency issues for building area in collaboration with the 1329 Building Emergency Team. Recruitment, Guest, and Event Support Assist search committees in all aspects of recruiting including travel and lodging, scheduling seminars and interview schedules (itineraries). Generate and distribute itineraries, announcements, room and audiovisual scheduling, and candidate assessment requests. Establish contact with school administrators, real estate agents, and other community resources. Assist with the interview schedules (itineraries) for advanced practice providers and other staff members as needed. Assists with onboarding new faculty and staff to ensure a smooth transition to the university and area. Travel may be required a several times a year, including escorting candidates to UF and Gainesville-based locations. Organize division related-events including invited guest speakers, outreach events, think tanks, symposiums, graduations, social events, and others. This may include finding a conference space, hotel blocks, catering, rentals, invitations, itinerary, set-up and breakdown support, etc. Arrange speaker reimbursement, lodging and honorarium in collaboration with the department fiscal team. Additional Duties Entry and maintenance of the inpatient call schedule in EPIC and Amion for department. Any other duties, as needed, to fulfill the mission and to abide by the values of the College of Medicine We Offer Exceptional Benefits Low-cost State Health Plans: Medical, Dental, and Vision Insurance Life and Disability Insurance Generous Retirement Options to secure your future Comprehensive Paid Time Off Package including over 10 paid holidays, as well as paid family, sick and vacation leave Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more Tuition Assistance through the UF Employee Education Program Public Service Loan Forgiveness (PSLF) Eligible Employer Learn more about what we have to offer here! About the City of Gainesville Home to the University of Florida, one of the nation's top public universities, Gainesville offers vibrant academic and healthcare communities alongside an affordable cost of living, no state income tax, and mild winters. Enjoy the outdoors with over 30 miles of bike trails, freshwater springs, and numerous water activities, plus easy access to beaches and world-class theme parks. Gainesville combines historic charm with modern amenities, including a great school system, a lively downtown, with farmers' markets and craft breweries. Discover professional growth and quality of life in Gainesville-where community, innovation, and work-life balance meet! For more information, check out: The Guide to Greater Gainesville and Explore Gainesville in 60 seconds Expected Salary: $22.50 - $24.04 per hour Minimum Requirements: High school diploma or equivalent and seven years of relevant experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience. Preferred: The ideal candidate will possess: Advanced knowledge of modern office practices and procedures including word processing, database management, excellent oral and written communication skills, ability to deal sensitively with many types of people, and excellent attention to detail. Proficiency using Microsoft Office 365 (Outlook, Excel, PowerPoint, Word, Publisher), Adobe Acrobat, and Zoom Strong organization, time management, interpersonal, communication, and problem-solving skills. Experience within an academic medical environment providing administrative support to physicians, faculty, or leadership. Knowledge is call and clinic schedules helpful. Present a professional demeanor and attitude, including maintaining a high level of confidentiality related to sensitive materials and issues. Valid driver's license and access to a personal vehicle. Special Instructions to Applicants: To be considered, please upload the following documents with your application: Cover Letter Resume Contact information for three professional references This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information. If an accommodation due to a disability is needed to apply for this position, please call ************ or the Florida Relay System at ************ (TDD). Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required: No

Are you in search of a new career opportunity that makes a meaningful impact? If so, now is the time to find your calling at Enhabit Home Health & Hospice. As a national leader in home-based care, Enhabit is consistently ranked as one of the best places to work in the country. We're committed to expanding what's possible for patient care in the home, all while fostering a unique culture that is both innovative and collaborative. At Enhabit, the best of what's next starts with us. We not only make it a priority to maintain an ethical and stable workplace but also continually invest in our employees. By extending ongoing professional development opportunities and providing cutting-edge technology solutions, we ensure our employees are always moving their careers forward and prepared to deliver a better way to care for our patients. Ever-mindful of the need for employees to care for themselves and their families, Enhabit offers competitive benefits that support and promote healthy lifestyle choices. Subject to employee eligibility, some benefits, tools and resources include: 30 days PDO - Up to 6 weeks (PDO includes company observed holidays) Continuing education opportunities Scholarship program for employees Matching 401(k) plan for all employees Comprehensive insurance plans for medical, dental and vision coverage for full-time employees Supplemental insurance policies for life, disability, critical illness, hospital indemnity and accident insurance plans for full-time employees Flexible spending account plans for full-time employees Minimum essential coverage health insurance plan for all employees Electronic medical records and mobile devices for all clinicians Incentivized bonus plan Responsibilities The administrative specialist/human resources designee coordinates day-to-day telephone and personnel communication systems. This position designee maintains the branch office, processes accounts payable and assists with medical supply management. The administrative specialist/human resources assists the branch director with ensuring that branch employees are supported related to important human resources needs and information, in addition to keeping electronic personnel files up to date. Qualifications Education and Experience (ESSENTIAL): Must possess a high school diploma or equivalent. Must have demonstrated experience in the use of a computer, including typing and clerical skills. Education and Experience (DESIRED): Six months experience performing health care office functions is preferred. Qualifications: Must be able to effectively communicate, both orally and in writing. Must have exceptional customer service skills and be able to communicate well with a diverse group of stakeholders. Must be capable of multitasking while maintaining a professional and friendly demeanor. Must be able to problem solve effectively. Must be organized and able to perform multiple tasks simultaneously. Must have an understanding of issues related to delivery of home care services. Requirements: • Must possess a valid state driver license • Must maintain automobile liability insurance as required by law • Must maintain dependable transportation in good working condition • Must be able to safely drive an automobile in all types of weather conditions *For employees located in Oregon, requirements related to driving are not applicable unless employee has a clinical license. Additional Information Enhabit Home Health & Hospice is an equal opportunity employer. We work to promote differences in a collaborative and respectful manner. We are committed to a work environment that supports, encourages and motivates all individuals without discrimination on the basis of race, color, religion, sex (including pregnancy or related medical conditions), sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, genetic information, or other protected characteristic. At Enhabit, we celebrate and embrace the special differences that makes our community extraordinary.

Are you in search of a new career opportunity that makes a meaningful impact? If so, now is the time to find your calling at Enhabit Home Health & Hospice. As a national leader in home-based care, Enhabit is consistently ranked as one of the best places to work in the country. We're committed to expanding what's possible for patient care in the home, all while fostering a unique culture that is both innovative and collaborative. At Enhabit, the best of what's next starts with us. We not only make it a priority to maintain an ethical and stable workplace but also continually invest in our employees. By extending ongoing professional development opportunities and providing cutting-edge technology solutions, we ensure our employees are always moving their careers forward and prepared to deliver a better way to care for our patients. Ever-mindful of the need for employees to care for themselves and their families, Enhabit offers competitive benefits that support and promote healthy lifestyle choices. Subject to employee eligibility, some benefits, tools and resources include: * 30 days PDO - Up to 6 weeks (PDO includes company observed holidays) * Continuing education opportunities * Scholarship program for employees * Matching 401(k) plan for all employees * Comprehensive insurance plans for medical, dental and vision coverage for full-time employees * Supplemental insurance policies for life, disability, critical illness, hospital indemnity and accident insurance plans for full-time employees * Flexible spending account plans for full-time employees * Minimum essential coverage health insurance plan for all employees * Electronic medical records and mobile devices for all clinicians * Incentivized bonus plan Responsibilities The administrative specialist/human resources designee coordinates day-to-day telephone and personnel communication systems. This position designee maintains the branch office, processes accounts payable and assists with medical supply management. The administrative specialist/human resources assists the branch director with ensuring that branch employees are supported related to important human resources needs and information, in addition to keeping electronic personnel files up to date. Qualifications Education and Experience (ESSENTIAL): * Must possess a high school diploma or equivalent. Must have demonstrated experience in the use of a computer, including typing and clerical skills. Education and Experience (DESIRED): * Six months experience performing health care office functions is preferred. Qualifications: * Must be able to effectively communicate, both orally and in writing. * Must have exceptional customer service skills and be able to communicate well with a diverse group of stakeholders. Must be capable of multitasking while maintaining a professional and friendly demeanor. * Must be able to problem solve effectively. Must be organized and able to perform multiple tasks simultaneously. * Must have an understanding of issues related to delivery of home care services. Requirements: * Must possess a valid state driver license• Must maintain automobile liability insurance as required by law• Must maintain dependable transportation in good working condition• Must be able to safely drive an automobile in all types of weather conditions * For employees located in Oregon, requirements related to driving are not applicable unless employee has a clinical license. Additional Information Enhabit Home Health & Hospice is an equal opportunity employer. We work to promote differences in a collaborative and respectful manner. We are committed to a work environment that supports, encourages and motivates all individuals without discrimination on the basis of race, color, religion, sex (including pregnancy or related medical conditions), sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, genetic information, or other protected characteristic. At Enhabit, we celebrate and embrace the special differences that makes our community extraordinary.

This position is being hired through our temp agency partner, Spherion. The candidate selected for this role will be onboarded and employed through Spherion and assigned to Santa Fe College. The schedule is Monday-Thursday from 7:00AM-10:00AM for up to 15 hours per week. The hourly rate is $16.04. The Disabilities Resource Center (DRC) provides services to Santa Fe College's (SF) students with disabilities. The goal of the DRC is to ensure that students with disabilities are afforded an equal opportunity to fully participate in all aspects of life at SF. The DRC serves students with a wide array of disabilities and seeks to provide valuable information for students, parents, faculty and staff related to various responsibilities, services and programs. The Administrative Support Specialist provides support for the DRC, including the DRC testing center. This position is responsible for assisting with morning operations, such as opening the center, preparing test materials, and performing other general administrative duties. This position interacts regularly with students, faculty, staff, and visitors and is expected to be organized, professional, and customer service oriented. Job Description Responsibilities and Duties Include: Greets visitors, answers phones, responds to inquiries, and resolves routine administrative problems based on established college policies, making appropriate referrals as needed. Provides support for day-to-day operations and for test and exam accommodations, which includes communication with faculty. May assist in setting testing appointments for students. Provides positive student interaction by quickly responding to student questions and requests for information. Performs a wide variety of administrative tasks including data entry and the drafting, editing, and revision of letters, reports, and other materials. Performs various administrative support functions including printing, room scheduling, and submitting work orders. Collaborates with DRC staff to ensure tasks are accomplished and needs are met. Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality. Strictly honors the privacy, security, and confidentiality of records and other sensitive information according to appropriate state, federal, and college regulations, policies, and procedures. Provides service excellence through courteous, informed, accessible, and professional engagement. Performs other administrative duties as assigned. QUALIFICATIONS Required: A high school diploma or equivalent. Additional Requirements: A criminal background check will be conducted. Preferred: One (1) year of work experience General Knowledge, Skills, and Abilities Ability to work successfully in a multi-cultural environment. Adaptability to Change - able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment. Communication - able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job. Customer Service - ability to respond promptly and courteously to all questions from students and faculty, demonstrating patience and persistence when helping students with little or no computer skills. Ethics - able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions. Organization & Time Management - able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames. Problem Solving - proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions. Team Orientation & Interpersonal - highly motivated team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization. Relationship Management - able to personally provide high level of interactive service to others, building relationships and addressing identified needs. Detail Oriented - Proven accuracy and attention to detail. Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in, denied the benefits of, or subject to discrimination in any college program or activity based on: their race, ethnicity, national origin, color, religion, age, disability, sex, pregnancy status, gender identity, sexual orientation, marital status, genetic information, political opinions or affiliations, or veteran status. This commitment applies to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public. sfcollege.edu/eaeo Inquiries regarding non-discrimination policies or concerns about discrimination or harassment, including concerns about sexual harassment or sexual violence under Title IX, should be directed to: **************************** Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions. Preference will be given to eligible veterans and spouses of veterans.

Ready for your next career opportunity? Look no further, The Mouse is looking to hire you! At McCall, we believe in investing in our team just as much as we invest in our customers. Founded on values of honesty, integrity, and excellence, our company has grown all around. These core values remain at the heart of everything we do. Whether you're experienced or not, we offer comprehensive training to help you succeed! Ready to take the next step in your career? Apply in minutes from your mobile phone! Starting Hourly Rate: $15 Responsibilities With McCall, not only do you experience a fun work environment but also one that cares about your growth and goals. Come explore what extraordinary career is waiting for you with The Mouse! Benefits including a 401(k) with a company match. But it's more than that. It's serving our communities. It's having your teammates' backs. It's going above and beyond and making a difference. We step in and step up when people have problems they can't fix, and they need the pros. We crush their pest problems and lift their spirits. Back to you. Are you a hard worker? Can you follow direction, handle stress, and multitask? Are you organized, friendly, and motivated to succeed? That's a great place to start. Why you will love being an Administrative Professional at McCall: * A role that matters: As an Administrative Professional, you'll be the critical link between our customers and service professionals. Your contributions keep our operations running smoothly! * Rewarding benefits: Enjoy a competitive salary, comprehensive benefits including a 401(k) with a company match, and much more. * Growth opportunities: At McCall, we care about your career journey and will support your development along the way. * Making a difference: It's not just about solving pest problems - it's about making people's lives better. As part of our team, you'll help create healthier living and working environments. Your Job Duties Will Include: * Manage inbound calls and emails, assisting customers with needs like payments, scheduling, and conflict resolution. * Document customer accounts and ensure all paperwork is completed accurately and promptly. * Coordinate and prepare monthly service routes for our professionals, ensuring schedules are correct and ready to go. * Handle additional tasks and projects as needed to support the team. * Collaborate with internal teams, including administrative associates, sales, service professionals, and management to ensure top-tier customer service. * Foster consistent communication with customers, ensuring their needs are always met. What We Offer * Starting Hourly Rate: $15 * A comprehensive benefits package including medical, dental, vision, maternity, and life insurance. * 401(k) plan with company match, employee stock purchase plan. * Paid vacation, holidays, and sick leave. * Employee discounts. * Industry-leading, quality training program. Qualifications What You Need to Succeed: * High School Diploma or equivalent required * No experience necessary! * Must be at least 18 years of age * Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint McCall is an Equal Opportunity / Protected Veterans / Individuals with Disabilities Employer What You Need to Succeed: * High School Diploma or equivalent required * No experience necessary! * Must be at least 18 years of age * Proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint McCall is an Equal Opportunity / Protected Veterans / Individuals with Disabilities Employer With McCall, not only do you experience a fun work environment but also one that cares about your growth and goals. Come explore what extraordinary career is waiting for you with The Mouse! Benefits including a 401(k) with a company match. But it's more than that. It's serving our communities. It's having your teammates' backs. It's going above and beyond and making a difference. We step in and step up when people have problems they can't fix, and they need the pros. We crush their pest problems and lift their spirits. Back to you. Are you a hard worker? Can you follow direction, handle stress, and multitask? Are you organized, friendly, and motivated to succeed? That's a great place to start. Why you will love being an Administrative Professional at McCall: * A role that matters: As an Administrative Professional, you'll be the critical link between our customers and service professionals. Your contributions keep our operations running smoothly! * Rewarding benefits: Enjoy a competitive salary, comprehensive benefits including a 401(k) with a company match, and much more. * Growth opportunities: At McCall, we care about your career journey and will support your development along the way. * Making a difference: It's not just about solving pest problems - it's about making people's lives better. As part of our team, you'll help create healthier living and working environments. Your Job Duties Will Include: * Manage inbound calls and emails, assisting customers with needs like payments, scheduling, and conflict resolution. * Document customer accounts and ensure all paperwork is completed accurately and promptly. * Coordinate and prepare monthly service routes for our professionals, ensuring schedules are correct and ready to go. * Handle additional tasks and projects as needed to support the team. * Collaborate with internal teams, including administrative associates, sales, service professionals, and management to ensure top-tier customer service. * Foster consistent communication with customers, ensuring their needs are always met. What We Offer * Starting Hourly Rate: $15 * A comprehensive benefits package including medical, dental, vision, maternity, and life insurance. * 401(k) plan with company match, employee stock purchase plan. * Paid vacation, holidays, and sick leave. * Employee discounts. * Industry-leading, quality training program.

Salary: 18-22 hourly Wiginton Fire Systems is seeking a Service Administrative Assistant at our Gainesville Branch. To be considered for this position, candidates must have administrative experience in the construction industry. Those with administrative experience specifically in fire protection or the fire sprinkler trade will be regarded as highly qualified. While all applicants may apply, unqualified candidates may not be contacted. Job Description and Responsibilities: Manage the appointments/Service calendar, ensuring appointments/inspections are accurately scheduled and rescheduled as needed. Provides customer service as the primary interface between our Inspectors, Service Techs and Customers Create and maintain service files in databases and branch physical files. Coordinate efforts of technicians and administrative staff to ensure timely, efficient execution of all committed orders. Ensure that all repair items noted on inspection reports are followed up with a quotation. Assist in any financial-related issues as assigned. Provide Weekly service invoicing reports to the Service Manager. Perform all other duties as assigned. Job Requirements High school diploma or equivalent Admin experience in Fire Protection, Fire Sprinkler trade, or knowledge of NFPA Standards. Exceptional organizational planning, communication, time management, and leadership skills. Proficient in Microsoft Office. The stamina and ability to perform mentally strenuous work for extended hours. Experience with ERP software (Microsoft Dynamics GP preferred). Have a clean Criminal background and MVR. Pass a Drug Screening. Wiginton is a 100% employee-owned company. We celebrated our 50th low-drama business in 2017. Our administrative staff has been with us for an average of 10 years or more. We offer competitive pay and market-leading benefits including paid time off at 90 days, low-cost, high-quality health insurance, two retirement plans, and a great, low-drama working environment. If you are tired of finding a job and want to find a home, we are the place for you. Benefits: Own a Piece of the Pie:Become an employee-owner and share in the company's success. This isn't just a job; it's an opportunity to build long-term wealth and directly benefit from your contributions. Secure Your Future:Plan for a comfortable retirement with our generous 401(k) plan, complete with company matching to help your savings grow faster. Comprehensive Health & Well-being:Enjoy peace of mind with our top-tier health, dental, vision, and life insurance coverage. We've got you covered so you can focus on what matters most. Protection When You Need It Most:Protect your income with short-term and long-term disability insurance, which provides a safety net in case of unexpected events. Take Control of Your Healthcare:Manage your healthcare expenses wisely with our flexible spending account, allowing you to use pre-tax dollars for eligible medical costs. Recharge and Pursue Your Passions:Enjoy generous paid time off to relax, explore your interests, and maintain a healthy work-life balance. We value your time and want you to be your best inside and outside of work. Get Rewarded for Your Well-being:Prioritize your health and get rewarded for it! Our Wellness Rewards program offers incentives for healthy habits, making it easier and more rewarding to live a healthy lifestyle.

The Administrative Assistant provides general administrative support for ATS's field service and operations teams. This role is designed to support day-to-day office workflow and keep critical documentation accurate and timely. KEY FUNCTIONS Prepare, organize, and update field service work orders and related forms. Collect job details from field personnel and ensure forms are complete and accurate before submitting them to the operation management. Assist with scanning, uploading, and maintaining electronic and physical files. Provide general office support including phone inquiries, greeting visitors, and managing incoming/outgoing mail. Assist with scheduling, data entry, and other administrative tasks as assigned. Maintain confidentiality while handling sensitive employee and/or customer information. *This job description is a summary of the primary job scope and should not be assumed as an all-inclusive description*

Job Description Bayonet Plumbing, Heating, and Air Conditioning, a division of IES, is looking for an Office Assistant in our Clermont location. This position will provide high-level administrative support to multiple departments within the company. Qualified candidates will be friendly, team-oriented, and have the following skills: Excellent interpersonal skills to build strong relationships with colleagues Effective communication, including speaking, writing and active listening Extremely proficient with Microsoft Office, with a heavy emphasis on Excel Good phone presence Attention to detail Accurate work production Time management, prioritization, organization and multitasking abilities Ability to work independently, self starter works well with little supervision Highly organized These additional skills are not required but are beneficial Bilingual Benefits: Medical, Dental, Vision, and supplemental insurance Company-paid life insurance and short term disability insurance 401K plan Paid Holidays Powered by JazzHR ir Wt6kga0n