Executive assistant jobs in Oceanside, CA - 505 jobs

A leading software company based in San Diego is seeking an Executive Assistant Business Partner 2 to support the VP and Directors in the Talent Acquisition function. The ideal candidate will have over 8 years of strategic administrative experience, outstanding organizational skills, and a proactive approach. Key responsibilities include managing complex calendars, planning team meetings, and acting as a liaison with stakeholders. Competitive compensation includes cash bonus and equity rewards, with pay based on experience between $46-62/hr. #J-18808-Ljbffr

United Legacy is a private real estate investment and development firm supported by a portfolio of affiliated brands offering services related to real estate, lending, tax strategy, estate planning, and other complementary solutions. Position Overview We are seeking an experienced Executive Assistant to provide high-level operational and administrative support to the CEO and across this portfolio. This role operates in a fast-paced environment and requires discretion, sound judgment, and the ability to manage competing priorities with consistency and professionalism. This position extends beyond traditional administrative support. The Executive Assistant serves as a central coordination point for executive operations - ensuring leadership priorities are reinforced, decisions are followed through, and execution remains aligned across leadership teams and brands. This is a full-time, on-site role based in Del Mar, CA requiring close collaboration with executive leadership during core business hours. Key Responsibilities Provide strategic administrative and operational support to the CEO and Capture executive priorities, decisions, and action items; ensure timely and accurate follow-through Draft correspondence, prepare documents and presentations, update systems, and coordinate next steps Monitor and coordinate executive calendars to ensure alignment with priorities and commitments Proactively identify scheduling conflicts, risks, and opportunities to improve efficiency Manage and prioritize executive communications across email, phone, and in-person requests Prepare agendas, briefing materials, and post-meeting summaries Ensure meeting technology is fully operational, including video conferencing and recording tools Utilize meeting recordings and AI-generated transcripts to support documentation and action-item tracking Maintain organized executive records, documentation, and action-item tracking using company-approved systems Track ownership and deadlines to ensure commitments are completed on schedule Serve as a liaison between executive leadership and internal stakeholders across multiple internal brands Coordinate overlapping priorities across leadership teams, workflows, and timelines Partner with the CEO's personal estate manager to align personal and professional schedules Coordinate domestic and international business travel in partnership with the events team Support real-time travel adjustments and logistical changes as needed Travel and limited evening availability may be required around executive events or initiatives Qualifications Required: 5+ years of experience providing senior-level administrative support to VP, SVP, or C-suite executives Experience supporting executives with broad organizational scope and decision-making authority Proven ability to manage confidential, sensitive, and time-critical information Exceptional organizational skills and attention to detail Strong written and verbal communication skills Proficiency with Microsoft Office, Outlook, Zoom, and modern collaboration and task management tools Ability to work on-site and maintain close alignment with executive leadership Preferred: Experience in real estate, finance, lending, insurance, or a related industry Experience supporting executives across multiple business units or entities Familiarity with board-level meeting support and executive governance processes Experience coordinating complex domestic and international travel Comfort leveraging meeting technology, recordings, and AI-generated transcripts to support execution Compensation / Benefits Pay: $85,000-$105,000 annual salary, based on experience Health Insurance: Medical, dental, and vision coverage Unlimited PTO: Eligible after probationary period Sick Days: Eligible after probationary period Office: Del Mar, CA Location: On-site Schedule: Monday - Friday, 9:00 am-5:30 pm

A leading insurance provider is seeking an experienced Executive Underwriter in San Diego, California. This role involves selecting risks for high-value accounts and leading account management to ensure growth and retention. The Executive Underwriter will work closely with producers to analyze customer needs, develop tailored insurance solutions, and stay ahead of industry trends. Candidates should possess strong skills in risk assessment and the ability to build effective producer relationships. #J-18808-Ljbffr

**Full-Time, In Office, Monday - Friday COMPANY PROFILE Davlyn Investments is a dynamic, privately held, entrepreneurial real estate Investment Company specializing in the acquisition, renovation, management, and sale of multifamily apartment communities throughout California, Arizona, and Nevada. The company is conveniently located in the Del Mar Heights area of San Diego. We offer a great company culture with monthly lunches, an annual company holiday luncheon, and more. DESCRIPTION The Executive Assistant supports and performs administrative duties for the Chief Executive Officer. This is a rare opportunity to grow while gaining front-row, master-class insight into the operations of a successful investment firm. The ideal candidate is a highly organized professional with superb problem-solving abilities. This individual possesses a positive attitude, strong attention to detail and is dedicated to producing quality results. Strong verbal and written communication skills are essential, as well as a polished presentation, professional demeanor, and great interpersonal skills. The candidate understands that no task is too small and tackles each request as such. Combination of some experience and/or interest in real estate is highly desired, and experience supporting executive-level staff is required. JOB RESPONSIBILITIES Perform routine to advanced, confidential administrative duties. This includes support to the CEO and other departments or individuals in the company as needed. Communicate verbally and in writing with high-net-worth individuals and institutional investors, as well as a variety of business associates, organizations and other professionals who interface with the CEO and the company. Manage special projects as needed including gathering the necessary documents and data for potential deals in the pipeline. Manage the CEO's email, schedule, and calendar. Manage and coordinate a busy travel schedule including domestic and international itineraries on commercial and private air. Act as a personal assistant to the CEO. This includes booking personal travel plans, rental car arrangements, distributing personal mail, purchasing personal items, and running personal errands. Organize and maintain the CEO's electronic and hard copy filing and recordkeeping systems. Review invoices for accuracy and prepares each for approval and processing. This is a full-time, in-office position. REQUIREMENTS Bachelor's degree is required. 2-3 years of related administrative experience and/or experience in the real estate/ property management industry preferred. Experience supporting executive-level staff is highly preferred. Intermediate to advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint. Etc.) PowerPoint, Adobe, and Outlook. Excellent oral and written communication skills, including grammatical competence, in order to independently draft and edit correspondence and memos. Superior organizational, follow up and time management skills. Proven ability to maintain highly confidential information. Strong attention to detail and ability to learn quickly and follow directions. Flexibility and adaptability in a changing and fast-paced entrepreneurial environment. A valid California's driver's license, good driving record and the ability to travel in Southern California as required for business purposes. The ability to pass a criminal background check, drug screen, credit check and provide proof of authorization to work in the United States. COMPENSATION/BENEFITS $65,000. Pay dependent on experience. Benefits package with medical, dental, vision and life insurance plans. 401(k) Retirement Savings Plans. Annual performance bonus. Two weeks' paid vacation, sick days, and holiday pay.

Job Title: Executive Assistant / Office Manager Reports to: Chief Financial Officer Location: Carlsbad, CA (On-site 3 days/week; flexible hours; available after-hours or weekends for urgent travel needs) OUR COMPANY Jacob Stern & Sons Inc., a family-owned business with over 160 years of industry leadership, is known for its commitment to compassion, humility, and quality service. We offer a supportive environment where professionals are respected, and we provide specialty agri-chemical products worldwide. Join our team and make a meaningful impact. POSITION OVERVIEW We are seeking a highly organized and proactive Executive Assistant / Office Manager to provide administrative support to the CFO and manage day-to-day operations of our Carlsbad office. This role requires professionalism, flexibility, and the ability to handle confidential financial and legal information. RESPONSIBILITES AND ACCOUNTABILITES Executive Support : Manage CFO's calendar, schedule meetings, and coordinate appointments. Arrange domestic and international travel, including flights, hotels, and ground transportation. Facilitate signatures for legal and financial documents. Prepare expense reports and assist with budget tracking. Coordinate with Executive Assistants in PA, TX, and CA for cross-office alignment. Office Management Oversee day-to-day operations of the Carlsbad office. Manage incoming and outgoing mail and packages. Deposit checks and maintain basic office accounting records. Ensure office supplies and equipment are stocked and functional. Administrative Tasks Organize and maintain electronic and physical files. Assist with meeting preparation, including agendas and materials. Support special projects and ad hoc requests from the CFO. Draft correspondence and professional communications. Other Duties Maintain confidentiality of sensitive financial and legal information. Serve as point of contact for vendors and service providers. KNOWLEDGE ABILITIES AND SKILLS DESIRED High school diploma or equivalent required; college coursework or degree preferred. Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and collaboration tools (Teams). Excellent organizational skills and attention to detail. Ability to prioritize tasks and manage time effectively in a fast-paced environment. Strong written and verbal communication skills. High level of discretion and professionalism. Experience handling travel arrangements and expense reporting preferred.

Nutrawise Health & Beauty, a division of Jamieson Wellness is located in Irvine, California, and is a leading manufacturer of health and wellness supplements, including the award-winning line of Youtheory products. Our Youtheory brand is widely distributed online and in club retail locations in the United States and Canada, with a growing global presence. As a part of Jamieson Wellness Inc., a leading global health and wellness company, and Canada's #1 VMS brand, our purpose is Inspiring Better Lives Every Day . SUMMARY The Office Administrator, Executive Assistant, is responsible for a wide variety of administrative duties in support of senior management members.Duties include but are not limited to front desk/office management, calendaring, arranging travel plans, scheduling appointments and meetings, drafting internal and external correspondence, meeting minute-taking and distribution and HR support. The Executive Assistant and Office Administrator is also required to maintain confidentiality and professionally interact with employees, management and the public. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PRIMARY RESONSIBLITIES Executive Assistant Responsibilities and Duties Provide direct administrative and office management support to members of the Senior Leadership Team Maintain work schedules and calendars of executive management, particularly the Senior Leadership Team members that you are assigned to support Prepare travel schedules, book travel arrangements, and make reservations for the Senior Leadership Team members that you are assigned to support Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary Receive and distribute incoming mail Review, evaluate, and distribute priority correspondence/emails for the Senior Leadership Team members you are assigned to support Facilitate communication from department managers, business unit leaders, and project managers Complete expense reports and other related duties Prepare and review presentations, as required Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons Office Administrator Responsibilities and Duties Front desk reception duties including answer phones and route calls to the appropriate people, divisions, or departments across the organization and Respond to e-mail and in-person inquiries from clients, business partners, and other parties.Scheduleparties. Schedule conference rooms and ensure the appropriate presentation equipment is available Beverage/snack service, including making and setting out coffee, water, and snacks or other meals as indicated for meetings. Receive mail/packages and direct appropriately. Hand out employee applications. Assist in the ordering, receiving, stocking, and distribution of office supplies. Assist with other related clerical duties such as photocopying, faxing, filing, and collating as requested by Executive leaders, Human Resources, and Accounting teams. Troubleshoot and/or escalate office administration issues as appropriate HR Support Responsibilities and Duties Assist with events and planning Perform other duties as necessary to support HR Benefits: Competitive salary, including discretionary performance-bases bonuses Health Benefits (medical, dental, vision) Life Insurance 401(k) Matching Flexible Spending Accounts Employee Assistance Program Vacation Time Employee Recognition Programs Learning & Development Work/Life Balance Fun Company Events Our Values ACCOUNTABILITY: We do what we say. We take personal ownership for our work and actions and its impact on others and the business. RESPECT: We do it together authentically and inclusively. We actively listen and engage each other, including diverse perspectives. EXCELLENCE: We drive to high standard for product, people and planet. We challenge the status quo and bring forward innovative ideas in the continuous pursuit of quality. AGILITY: We embrace change and act with flexibility. We welcome new ideas and feedback, swiftly incorporating them to improve our performance.

Samuel Lawrence Foundation is seeking an articulate and motivated individual who will partner with a small team to make a meaningful impact. Bring your skills to bear on real world problems - this role demands creative thinking, flexibility, and a passion for making a tangible difference. Part-time (afternoons), in person, in a residential office. Our atmosphere is casual, friendly, and interesting. Job Responsibilities: Assist with the day to day office operations Work on environmental issues, explore scientific research, attend meetings, educate elected officials Schedule appointments and conference calls Identify, contact, develop and maintain relationships with community groups, and community members Write letters, research topics, reply to emails Organize and manage donations Maintain an organized Google Drive Assist in the implementation of a CRM Take meeting notes Feed the chickens Required Qualifications: Strong written and verbal communication skills Task-oriented with the ability to manage multiple projects independently Organized Good Technological skills Ability to adapt to changes and challenges Reliable Happy to wear many different hats Experience with AI - Chat, Claude etc.. Desired Qualifications: Science background is helpful Bachelor's degree or advanced degree Pay: $28/hour Along with your resume please share with us your typing WPM, GPA, plus anything else you would like to share.

We are hiring for a great client in Irvine, CA, seeking a highly skilled and detail-oriented Administrative Assistant to support their busy legal and administrative operations. This is a temp-to-hire opportunity offering a hybrid schedule (minimum of two days onsite per week-with flexibility to work additional days in the office as needed). This role provides a unique opportunity to blend legal support and high-level administrative functions, working closely with the leadership team and internal legal staff. The ideal candidate will have prior experience in an administrative assistant capacity, demonstrate exceptional organization and communication skills, and possess the ability to anticipate needs and operate independently. Key Responsibilities Assist with reviewing, tracking, and updating legal contracts, subrogation files, and compliance documentation. Maintain legal filing systems and ensure all records are organized and current. Support compliance and subrogation activities under the guidance of the legal team. Draft and edit correspondence, reports, and other legal documents as needed. Coordinate and schedule meetings for leadership, including booking conference rooms, preparing materials, and taking detailed meeting minutes. Serve as the primary point person for scheduling and meeting coordination, ensuring all logistics run smoothly. Prepare follow-up summaries, distribute action items, and track progress on deliverables. Manage calendars, organize department activities, and assist with correspondence to internal and external stakeholders. Handle general office administrative functions such as supply ordering, filing, and document organization. Provide reminders and proactive support to help keep leadership on track with priorities and deadlines. Qualifications 2-3 years of experience as an Administrative Professional. Strong administrative and organizational skills, with the ability to manage multiple priorities in a fast-paced environment. Excellent written and verbal communication skills; able to draft professional correspondence and summarize complex information. Highly detail-oriented, proactive, and able to work independently with minimal supervision. Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint); experience with Monday.com a plus. Bachelor's degree preferred. Must demonstrate professionalism, critical thinking, and the ability to maintain confidentiality.

Tebra only initiates contact with candidates via email from an official Tebra email address (@tebra.com, @patientpop.com, or @kareo.com) or through our applicant tracking system, Greenhouse. We will only ask you to provide sensitive personal information through our official application portal - not via social media or text message. We do not conduct interviews via instant messaging. About the Role The Executive Assistant is the primary manager of the CEO's time and operational cadence, and a central coordination point for the Executive Team's rhythms. The purpose of the role is to improve the performance of the company by greatly contributing to the CEO's daily effectiveness and efficiency and keeping him focused on the company's highest impact priorities while maintaining a sustainable work life. This role requires exceptional judgement, organizational skills, professionalism, communication skills, and proactivity while serving as the gatekeeper, internal communications hub, and organizational backbone for the CEO and Executive Team. Your Area of Focus CEO Time Management Proactively manage and maintain the CEO's complex schedule, prioritizing internal and external commitments to align the CEO's time with the leadership team rhythm and the strategic goals of the business. Ensure the CEO is fully prepared for all meetings by anticipating needs, gathering necessary materials, and confirming logistics in advance. Act as the first point of contact for the CEO, effectively fielding, screening and prioritizing incoming correspondence, calls, and requests with professional communication skills and discretion. Operating Rhythm Management Drive the scheduling, coordination, documentation, and continuous improvement of the company's Operating Rhythm, or the system of meetings and other events used to drive execution. Coordinate with the CEO, Board of Directors, Executive Team, Extended Leadership Team, and Staff to schedule the system of meetings and other events used to operate the business, such as quarterly board meetings, quarterly business reviews, quarterly executive offsites, monthly performance reviews, monthly town hall meetings, weekly executive team execution meetings, etc. Plan and coordinate monthly Town Halls, including agenda design, content collection, slide ownership, and day-of execution. Draft and send clear, concise communications and recap emails for leadership and company-wide meetings. Own note-taking and action-item tracking for key executive and leadership meetings; follow up with owners to drive accountability. Help prepare and refine certain frameworks, slides, document templates, agendas, and more, used by the CEO and the leadership team in conjunction with such events. Maintain shared folders, decks, and templates for executive and leadership materials, ensuring version control and accessibility. Logistics & Travel Coordination Manage all logistical requirements for key board meetings, executive meetings and leadership team meetings, including venue selection, vendor coordination, catering and on-site support. Coordinate Board meetings (in-person and virtual), including schedules, catering, and meeting support. Handle comprehensive domestic and international travel arrangements including detailed itineraries, flight and accommodation booking and ground transportation. Process expense reports, manage invoices and track CEO's office budget with a high degree of accuracy and confidentiality. This role requires minimal domestic travel (approximately 4-6 times per year), primarily for Executive Offsites, Sales Kickoff events, and President's Clubs. Flexibility to attend these offsite events is highly valued. The candidate is required to be based in Orange County, CA. Office & Operations Management Serve as the primary point of contact for the CDM Office: facilities, vendors, building access, and basic maintenance coordination. Oversee office supplies, snacks, drinks, and meeting hospitality to ensure a well-run, welcoming environment. Support simple operational programs (e.g., internal boat/amenity reservations, office equipment service approvals). Handle light personal support and administrative tasks for the CEO on occasion to help him maximize his focus on the business. Your Professional Qualifications 5+ years of experience supporting a C-Level executive in a high-growth, fast-paced environment. Impeccable organizational and execution skills: demonstrated ability to proactively anticipate needs, manage complex event logistics (e.g., QBRs, Offsites, Town Halls) and handle the high volume of work with flawless execution across executive support and office operations. Absolute commitment to confidentiality and the use of extreme discretion while handling sensitive information. Exceptional and precise communication: Required for managing highly sensitive, executive-level correspondence (emails, texts, and verbal conversations) with investors, the Board of Directors, key industry contacts, and internal executives. Must possess the intellectual and emotional intelligence to adapt communication styles, ensuring every interaction reflects positively and appropriately on the CEO and the company. Expert proficiency with executive productivity tools and growing interest and experience leveraging AI tools. Aligned with the company's values and brings position energy to the position, serving as an ambassador of the company and the office of the CEO. (For Recruiter use only) #LI-EM1 #LI-Hybrid In compliance with California's pay transparency laws, the compensation range for this position will be provided and may include an hourly rate, annual salary, or On-Target Earnings (OTE), depending on the nature of the role. The specific compensation structure and detailed range will be discussed with qualified candidates during the initial talent screen. Remote Pay Range$140,000-$150,000 USDAbout Tebra Kareo and PatientPop have joined forces to become Tebra, the digital backbone for practice well-being. While our teams are still supporting both products, our new hires and current employees are now united as Team Tebra. Tebra aims to unlock better healthcare by helping independent practices bring modernized care to patients everywhere. Well over 100,000 providers trust Tebra to elevate their patient experience, and help them grow their practice. At Tebra, we're building the future of well-being together. That shared vision for tomorrow begins with compassion and humanity today. Our Values Start with the Customer We get to know our customers - and their patients - and look at the world through their lens. Keep It Simple Healthcare is too complex. We aim to simplify it for everyone. Stay Entrepreneurial We reject the status quo and solve problems with creativity, perseverance, and a bias to action. Better Together We are diverse, humble, and collaborative. We put the team first and win together. Celebrate Success Life is short and joy is underrated. We take time to have fun and celebrate success. Perks & Benefits United States: In addition to our healthcare benefits, we also offer amazing perks! Need work from home basics? We offer a discount through Dell! We also offer a number of resources to help you keep your mind and body healthy. Check out Gympass for a great workout, or TelusEmployee Assistance Program to find mental health resources, along with other resources for everyday occurrences. Costa Rica: To assist with all of life's needs, Tebra also offers a wellness and childcare subsidy and a University/Education discount! We also offer a number of resources to help you keep your mind and body healthy. Check out Gympass for access to health and fitness apps, or Telus Employee Assistance Program to find mental health resources, along with other resources for everyday occurrences. Compliance & Privacy Disclosures NOTE: Tebra is an equal opportunity employer. All applicants will be considered for employment without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. California residents who apply or are recruited for a job with us: please carefully review our California-specific Privacy Notice under the California Consumer Protection Act here: ******************************************************************** If you would like to report a fraudulent Tebra job posting, please contact us at *************************** and consider reporting your experience to the FBI's Internet Crime Complaint Center or the Better Business Bureau to help keep others safe online, too. As part of our commitment to a fair and efficient hiring process, Tebra utilizes BrightHire, an interview intelligence platform, for our phone and video screenings. This technology records and transcribes interviews to help us ensure consistency, reduce bias, and make more informed hiring decisions. By applying for this position, you acknowledge that your interview may be recorded.

Job Description Eggs Unlimited is one of the world's largest suppliers of eggs, servicing the biggest retail and food manufacturing companies around the globe. Every day, we find homes for millions of eggs by tapping into our vast supply chain and customer networks. Bringing sellers and buyers together in fair market negotiations, we open up a world of possibilities for expanding their knowledge, reach, and access. With dedicated service teams and a mission to uphold transparency and trustworthiness, we create quick and creative solutions to help manage the ever-evolving demands of the global egg industry. Job Summary: We're seeking a meticulous and highly responsive Executive Assistant to CEO of large trading company, with a hyper focus on executive Travel & Calendar management. This role is dedicated to ensuring seamless, efficient, and proactive management of all travel booking, coordination and calendar management, with an unwavering focus on accuracy, responsiveness and precision. We require the candidate to have extensive experience booking complex travel independently (often without travel agent support), experienced in both commercial and private coordination and can anticipate logistical challenges before they arise, and thrives in a fast-paced executive environment. Calendar Management Manage and update the CEO's calendar daily, ensuring zero conflicts and appropriate lead/travel time. Schedule internal and external meetings, conference calls, and events with high attention to time zones and logistical flow. Register the CEO for conferences and manage end-to-end logistics including accommodations, transportation, and access credentials. Anticipate calendar needs and proactively suggest adjustments for efficiency and wellness (e.g. rest periods, travel recovery time). Travel Management Book complex multi-city commercial and private travel with precision, balancing cost, convenience, and efficiency. Monitor flights in real-time and proactively communicate gate changes, delays, weather issues, or cancellations, providing immediate alternatives when needed. Prepare and send detailed travel briefings, including boarding passes, confirmations, and key trip notes. Ensure all ground transportation, hotel stays, rental cars, and dining reservations are confirmed and seamlessly coordinated. Track and manage all travel credits and loyalty programs to ensure maximum value and usage before expiration. Execution & Foresight Think several steps ahead to identify and resolve scheduling or travel conflicts before they occur. Keep all records, confirmations, and changes well-organized and accessible at all times. Be available during off-hours during travel or in times of urgent need. Ad hoc projects and administrative tasks not limited to the responsibilities above. Qualifications: Minimum 5 years of experience as an executive or personal assistant in a high-demand environment. Proven experience supporting the C-suite. Superior organizational skills with meticulous attention to detail. Strong written and verbal communication abilities. Proficiency in managing complex calendars and travel arrangements. Adept at using technology, including solid proficiency with Microsoft Excel. Ability to anticipate needs, think critically, and offer solutions with minimal supervision. Demonstrates flexibility, resourcefulness, and a proactive attitude. Compensation & Benefits: Fully paid medical, dental, and vision coverage for employees. Company-paid life and disability insurance to ensure peace of mind. A 401(k) plan with company match to support your financial goals. Daily catered lunches and a fully stocked breakroom for your convenience and enjoyment. Opportunities for growth within a company experiencing hyper-growth. Base Salary: $100,000 - $150,000+ (Dependent on Experience). Powered by JazzHR ZedLJZomel

Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world's top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people's lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint. We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology. Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle. About the role: We are seeking a highly capable Executive Assistant to the CEO who will provide high-level administrative, communication, presentation and Mandarin-English communication support. This is a critical role that combines traditional executive assistant responsibilities with specialized bilingual support to facilitate seamless cross-cultural communication and global business alignment. You will act as a trusted partner in managing executive messaging, preparing presentation materials, and enabling effective engagements across time zones and business functions. Requirements Key Responsibilities Executive Support & Communication Provide direct administrative support to the CEO, including calendar coordination, meeting preparation, task follow-up, and communication management. Prepare PowerPoint presentations and executive messaging aligned with company strategy and the CEO's voice for board meetings and internal communications. Produce clear, concise, and professional written communications in English, ensuring accuracy, executive-appropriate tone, and alignment with the CEO's messaging style. Draft, review, and edit business communications including emails, memos, reports, and executive summaries in English and Mandarin. Help streamline CEO workflow by anticipating needs, managing priorities, and ensuring timely follow-up on key deliverables. Mandarin-English Interpretation & Translation Assist with Mandarin-English communication when needed, ensuring clear and culturally appropriate understanding. Support occasional interpretation upon request, maintaining accuracy and alignment with the CEO's intent. Cultural & Strategic Advisory Brief the CEO on US business etiquette, negotiation styles, and cultural nuances to avoid miscommunication and maximize impact. Develop and maintain glossaries of commonly used terminology across business, legal, technical, and financial domains to ensure consistency in language and messaging. Meeting & Information Management Support meeting logistics, gather pre-read materials, prepare briefing notes, and capture action items. Manage sensitive information with the utmost confidentiality, controlling access and secure storage in accordance with company policy. Qualifications: Proven experience supporting a senior executive or CEO in a fast-paced, high-growth organization. Native English speaker with a deep understanding of U.S. culture and US executive communication standards; fluent in Mandarin (spoken). Strong PowerPoint skills with the ability to create clean, visually impactful, and strategically aligned executive presentations. Superior writing skills with a focus on business clarity, tone, and storytelling. Bachelor's degree in business, Communications, Translation/Interpretation, or related field (or equivalent experience). Excellent organizational skills, sound judgment, and the ability to manage multiple priorities discreetly. Proficiency with Microsoft 365 High level of integrity and confidentiality with a demonstrated track record of handling sensitive information. Benefits Salary range: $80K - $100K annually + Bonus (depending on experience) Free snacks and drinks, and provided lunch on Fridays Fully paid medical, dental, and vision insurance (partial coverage for dependents) Contributions to 401k funds Over four weeks of PTO per year Bi-annual pay increases Health and wellness benefits, including free gym membership. Quarterly team-building events At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone. If you share our passion and connection to this mission, we welcome you to apply and join us in building a vibrant and inclusive team at TP-Link Systems Inc. Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.

**Job ID:** **113508** DRS Daylight Solutions business provides industry-changing mid-infrared laser light technology for government and commercial markets, including: defense and security; life sciences; and industrial process control. As a mid-IR technology pioneer, Daylight Solutions has delivered more mid-IR systems to more applications world-wide than any other company. **Job Summary** We are seeking a highly organized and proactive Senior Executive Administrative Assistant with executive presence to provide comprehensive support to our SVP/General Manager and select members of executive team. The ideal candidate will have exceptional multi-tasking and relationship management skills, a keen eye for detail, and the ability to handle sensitive and confidential information with utmost discretion. **Job Responsibilities** + Manage and maintain schedules, including appointments, meetings, and travel arrangement (domestic and international), expense report processing and reimbursement + Serve as the primary point of contact for internal and external communications on behalf of SVP/GM + Coordinate and organize executive, all-hands, Sr. Leadership meetings, including preparing agendas, taking minutes, and following up on action items + Assist and/or lead special projects and special event(s) as required, ensuring all tasks and details are completed accurately, on time and on budget + Be the eyes and ears of the company culture, providing insights and feedback to the executive team to help foster a positive and productive work environment + Prepare and edit correspondence, reports, presentations, and other documents as needed + Liaise and interface with other executives and external stakeholders to facilitate smooth communication and workflow + Use executive presence to obtain what is needed from members of the executive team effectively and efficiently + Exercise discretion and independent judgment in assisting Senior Executive(s) + Work under limited direction, using high-level of initiative and problem-solving skills to determine and develop approach to solutions + Consistently work on complex assignments requiring action and a high degree of initiative to resolve issues Act independently to determine methods and procedures on new assignments + Provide resolutions to an adverse range of complex problems + Give recommendations and feedback to improve the administrative process + Support, communicate, reinforce, and defend the mission, values and culture of the organization **Qualifications** + 10+ years Associate's degree or equivalent combination of education and experience in Business Administration or related field _The salary range for this position is ($36.52/hour-$52.22). This range reflects the good faith estimate of pay the employer is willing to offer at the time of posting. Several factors can influence the pay scale, including but not limited to: Federal contract labor categories and contract wage rates, collective bargaining agreements, geographic location, business considerations, scope, and responsibilities of the position, local or other applicable market conditions, and internal equity. Other factors include the candidate's qualifications such as prior work experience, specific skills and competencies, education/training, and certifications. In addition to base pay, employees may be eligible for: annual performance-based bonuses, equity awards, and overtime pay (for non-exempt employees as applicable. Our benefits package includes comprehensive health insurance (medical, dental, vision), employer matching 401(k) retirement plan, paid time off including vacation, holidays, and sick leave (including ant state-mandated paid sick leave), parental leave benefits, tuition reimbursement, professional development support, and life and disability insurance coverage._ _Taking care of our people is a top priority at Leonardo DRS. We are proud to offer competitive salaries and comprehensive benefits, including medical, dental, and vision coverage, a company contribution to a health savings account, telemedicine, life and disability insurance, legal insurance, and a 401(k) savings plan. We champion wellness programs that focus on physical, emotional, and financial well-being. We develop our talent by offering programs and activities to support career-growth, professional development, and skill enhancement. And we understand there is more to life than work, and the importance of offering flexible work schedules with our 9/80 program, competitive vacation, health/emergency leave, paid parental leave, and community service hours._ _*Some employees are eligible for limited benefits only_ _Leonardo DRS, Inc. and its subsidiaries provide equal opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, or any other characteristic protected by federal, state, or local laws._

The Law Office of Susan A. Katzen, a boutique Trusts, Estates, and Special Needs Planning firm in Newport Beach, is seeking a Senior Executive Assistant & Operations Systems Lead to support our Managing Attorney and leadership team. This role is ideal for a seasoned Executive Assistant who loves owning a busy calendar, building systems and workflows, and being the calm, organized center of a professional team. You'll provide high-level executive support and help implement and maintain firm-wide systems (especially Asana) that keep our practice running smoothly. If you want your work to directly support families and caregivers and you enjoy both executive support and operations, we'd love to hear from you. Manage and protect the Managing Attorney's calendar, schedule, and priorities Coordinate internal and external meetings, calls, and events Anticipate needs and ensure the Managing Attorney is prepared for meetings and deadlines Assist with email triage, follow-ups, and reminders to keep projects moving Help implement and maintain Asana as the firm's task and project management tool Build and refine workflows, checklists, and processes for the firm Track deadlines, follow-ups, and recurring tasks so nothing falls through the cracks Serve as a central point of contact between the Managing Attorney and team members Coordinate staff meetings, agendas, and follow-up action items Support client-facing logistics such as scheduling, confirmations, and follow-ups Assist with the preparation of client meeting materials and basic document organization Help with occasional firm events, workshops, or webinars (planning and logistics) Support light HR/operations tasks, such as onboarding checklists and vendor coordination Required: 5+ years of experience as an Executive Assistant supporting a C-level executive, Managing Partner, or senior professional (law, finance, consulting, or similar) Proven experience managing a busy, dynamic calendar and protecting an executive's time Strong organizational skills and attention to detail Excellent written and verbal communication skills High level of professionalism, discretion, and judgment Tech-savvy and comfortable learning new software and tools Ability to work on-site in Newport Beach with some hybrid flexibility after onboarding Proactive, resourceful, and able to work independently with minimal supervision Preferred/Nice to Have (Not Required): Experience in a law firm or professional services environment Experience with Asana or similar project management tools Familiarity with tools such as Lawmatics, Actionstep, Egnyte, or similar systems Experience helping implement or improve workflows and processes We don't expect you to check every single box. If you have strong EA experience, are tech-savvy, and enjoy building systems that help teams work better, we encourage you to apply

Job Description: The Qualcomm Corporate R&D division is looking for an experienced Assistant to VP who can join a rapidly growing and dynamic organization. Qualcomm Corp R&D was team was at the core of Qualcomms innovations in 3G, 4G and 5G. Today, those innovations continue, with a primary focus shifting to AI which some describe as the 21st century version of electricity it will become so important to us, we cant live without it. Corp R&D has responsibility to delivery AI software solutions across our entire chip portfolio from the smallest IoT device to the largest cloud device. We complement that with leading edge, award winning fundamental research in AI, and advanced compiler and optimization techniques. In this role you will work with key leaders in Corp R&D and their direct reports to enable them to be more efficient and effective in their roles. Tasks will range from daily calendar management to travel arrangements and expenses, coordination of group events, seminars and the like. PRINCIPAL DUTIES AND RESPONSIBILITIES: Provides complex assistance and support to a VP of Engineering and other dept VPs and Sr. Directors Acts as an information source for departmental/company policies and procedures Compiles information from various sources and prepares complex correspondences, reports, spreadsheets, and presentations with the appropriate syntax and grammar. Manages advanced calendar needs for multiple directors and above, including making calendar decisions on their behalf to effectively prioritize their time and resources. Expertly completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, etc.). Coordinates advanced domestic and complex international travel (flights, hotel, rental cars, etc.) for multiple travelers and trips with multiple connections and countries. This includes advanced understanding travel visas and documentation as well as expense reconciliation. Answers, screens, routes and/or responds to internal (with exposure/requests from multiple directors and above) and external phone calls. Arranges and coordinates various complex types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors. Provides direction to other administrative employees. Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to translate others ideas into solutions and procedures. Minimum Qualifications * High School Diploma or Equivalent and 8+ years of Administrative Assistant experience, or Bachelor Degree and 6+ years Administrative Assistant experience * 3+ year of work experience in role requiring interaction with upper management. Comments for Suppliers: Onsite critical - open to a hybrid schedule, but must be local and available to come onsite. Goal is to convert Schedule: 8-5PST nominally, with some possibly earlier morning to support VPs in EST or later as needed to confirm meetings, etc Top three skills * strong communication skills * organized * self-starter and can work independently

Job DescriptionExecutive Assistant / Administrative Manager (Growth Path to Chief of Staff) Employment Type: Full-TimeAbout the Role A growing, founder-led organization is seeking a highly capable Executive Assistant / Administrative Manager to support senior leadership and help drive day-to-day execution across the business. This role is ideal for someone who thrives in a fast-paced environment, enjoys being close to decision-making, and is eager to grow into a broader operational leadership role over time.This is not a traditional EA role. While core executive support is essential, this position is designed to evolve into a Chief of Staff-type role as the business scales. You will gain exposure to operations, internal projects, priorities, and strategic initiatives. Key ResponsibilitiesExecutive Support • Manage calendars, meetings, and priorities for senior leadership • Handle inbox management, follow-ups, and communication on behalf of leadership • Coordinate travel, meetings, and internal logistics • Prepare agendas, meeting notes, and action items Operations and Business Support • Act as a central point of coordination across internal teams • Track priorities, deadlines, and key initiatives • Support project management and internal process improvements • Assist with operational reporting, documentation, and workflows • Help keep leadership organized, focused, and moving forward Growth Into Chief of Staff Responsibilities • Support leadership on strategic initiatives and special projects • Help translate high-level goals into actionable plans • Assist with internal communication and alignment across teams • Take increasing ownership over operational oversight and execution • Grow into a trusted partner to leadership over time Qualifications• 3+ years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role • Experience supporting senior leaders in a fast-paced environment • Highly organized, proactive, and detail-oriented • Strong written and verbal communication skills • Comfortable managing multiple priorities and shifting deadlines • Strong judgment and discretion with sensitive information • Advanced proficiency with Microsoft Office and Google Workspace • Experience with project coordination or operations is a plus What We're Looking For• Someone who wants to grow beyond a traditional admin role • A problem-solver who anticipates needs and takes initiative • A professional who enjoys ownership, responsibility, and visibility • Someone who thrives in an in-office, collaborative environment Why This Role• High exposure to leadership and decision-making • Clear runway for growth into a Chief of Staff or operations leadership role • Opportunity to make a real impact in a growing organization • Stable, full-time position with long-term upside #STWI

Executive Assistant to Creative Director/CEO Global Art/Design Studio About Us We are an experimental art, design, and fashion studio expanding into social technology. Our practice spans fashion releases, art projects, film production, and underground music events, all pursuing an avant-garde, indie aesthetic. With operations between Orange County and East Asia (Korea, Shanghai, Tokyo), we maintain exceptionally high standards in creative execution and professional presentation. Position Overview We seek a sophisticated Executive Assistant to provide comprehensive support to our Creative Director/CEO. This role requires someone who appreciates artistic excellence and can uphold the refined standards of presentation and communication that define our international practice. The ideal candidate will seamlessly manage both professional coordination and personal logistics while maintaining absolute discretion and attention to aesthetic detail. Key Responsibilities Professional Support: Serve as primary communication interface for CEO across all channels Coordinate complex scheduling across multiple time zones and international travel Prepare detailed meeting materials and maintain meticulous project documentation Manage relationships with artists, cultural partners, collaborators, and industry contacts Provide remote administrative support during CEO's regular trips to East Asia Represent the company with appropriate sophistication at cultural events and industry functions Project Coordination: Track progress across multiple creative projects (fashion, art, film, music) Interface between CEO and internal team members Coordinate with external partners, venues, and cultural institutions Assist with event planning and execution logistics Personal Management: Manage personal calendar, appointments, and household coordination Arrange comprehensive travel itineraries for domestic and international trips Handle personal errands and home management as needed Requirements Professional Background: 5+ years executive support experience, preferably in arts, design, or cultural institutions Experience with galleries, museums, design firms, or cultural foundations strongly preferred Demonstrated ability to work in high-standards environments with attention to presentation and protocol Native English proficiency; Korean, Mandarin, or Japanese language skills advantageous Technical & Communication Skills: Exceptional written communication for drafting correspondence on CEO's behalf Experience with project management tools and creative industry workflows Strong copywriting and editing abilities Comfortable with both formal business protocols and creative industry practices Personal Qualities: Refined aesthetic sensibility appropriate to experimental fashion/art environment Highly diligent with detailed note-taking, task tracking, and follow-through Strategic thinker who anticipates challenges and develops solutions before problems arise Exceptional interpersonal skills with keen awareness of social nuances and relationship dynamics Comfortable working behind-the-scenes to support creative vision Exceptional discretion with confidential artistic and business matters Punctual and reliable with unwavering attention to deadlines Adaptable to non-traditional schedules including evenings and cultural events Calm under pressure with excellent stress management capabilities Work Environment Full-time, in-office position based in Orange County Occasional evening/weekend availability for events and international coordination Opportunity to engage with cutting-edge creative projects and international art scene Professional growth within a rapidly expanding creative and technology venture What We Offer We provide exceptional compensation commensurate with experience, comprehensive benefits, and the unique opportunity to support visionary creative work at the intersection of art, fashion, and technology. This role offers direct exposure to international markets and the contemporary art world within a fast-growing, experimental practice.

Our growing Intellectual Property (IP) team at Procopio is seeking a detail-oriented and proactive Senior IP Assistant or Patent Paralegal to join our dynamic group in our Orange County, Del Mar Heights, or San Diego offices. This role works closely with attorneys, staff, and clients and supports a broad range of patent prosecution and portfolio management responsibilities. Key responsibilities include: * Preparing, filing, and prosecuting U.S. and foreign patent applications, including provisional, non-provisional, PCT, and national-stage filings. * Managing patent prosecution matters from filing through allowance, issuance, and maintenance. * Coordinating with foreign counsel on international patent applications and responding to filing and prosecution requirements. * Drafting and filing USPTO documents, including responses to Office Actions, Information Disclosure Statements (IDS), amendments, and formalities. * Corresponding with clients regarding USPTO and foreign patent office communications, deadlines, and status updates. * Managing an active patent prosecution docket and working closely with supervising attorneys and docketing teams to ensure compliance with deadlines. * Assisting with post-issuance matters, including maintenance fee payments, patent term adjustments, and portfolio reporting. * Supporting due diligence, patent analytics, and portfolio management projects as needed. This individual will also track and enter time spent on billable projects and assist with other billable and non-billable tasks as requested, including providing coverage for teammate absences. Our strongest candidates take initiative and demonstrate exceptional follow-through. The IP team collaborates closely, and a positive, professional, and team-oriented approach is essential. If you take ownership of your work, deliver high-quality results, and are committed to excellent client service, we encourage you to apply. Ideal candidates have 4+ years of law firm experience with a focus on patent prosecution, Life Sciences experience a plus. Strong proficiency in MS Office (especially Excel) and experience using online research tools and IP databases are required. Familiarity with USPTO patent systems such as Patent Center, PAIR, EFS-Web (legacy), and MyUSPTO is strongly preferred. Experience with foreign patent filings and coordination with international counsel is a plus. We offer significant bonus opportunities for Paralegals and IP Assistants at all experience levels. Typical salary ranges from $75,000 - $120,000 annually, depending on experience. If your compensation expectations fall outside this range, we still encourage you to apply. Procopio, Cory, Hargreaves & Savitch LLP's was again named to the U.S. News - Best Lawyers Best Law Firms list, with the Patent Law group receiving a Metropolitan Tier 1 ranking. Procopio attorneys and practice groups are routinely named to various legal rankings lists, including Chambers and Partners, Martindale-Hubbell, and Super Lawyers. Earlier this year Procopio was certified for the second straight year by Diversity Lab as a Mansfield Plus firm for actively advancing attorneys of color, LGBTQ+ and lawyers with disabilities to leadership roles. Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law.

A leading software company in San Diego is seeking an Executive Assistant Business Partner 2 to provide strategic administrative support for senior executives in a fast-paced environment. The ideal candidate should have over 8 years of experience, exhibit strong organizational skills, and possess superior communication abilities. Responsibilities include managing calendars, organizing events, and ensuring smooth operational execution. Competitive compensation package includes cash bonuses and equity rewards. #J-18808-Ljbffr

Executive Assistant to the CEO Location: Irvine, CA (On-site, Full-time) Reports to: Chief Executive Officer About the Company Our organization is an innovative, globally minded institution committed to preparing professionals for meaningful careers through accessible, high-quality education. We value leadership, innovation, and collaboration, fostering an environment where academic and operational excellence meet practical execution. Position Overview The Executive Assistant to the CEO serves as a strategic partner and key support resource for the organization's top executive. This role combines traditional executive support with project management and data analysis responsibilities. The ideal candidate will be proactive, highly organized, and analytical - someone who can balance administrative precision with the ability to oversee cross-functional initiatives and synthesize data-driven insights. Key Responsibilities Executive Support Manage complex calendars, scheduling, and travel logistics for the CEO. Prepare and edit correspondence, presentations, and reports for internal and external audiences. Coordinate meetings, track deliverables, and ensure follow-through on key initiatives. Maintain confidentiality and professionalism in all interactions. Project Management Oversee strategic and operational projects from inception through completion. Collaborate with senior leaders and cross-functional teams to track progress and ensure alignment with organizational goals. Anticipate potential challenges and proactively offer solutions. Reporting and Analysis Compile and analyze data, reports, and financial or operational information to support executive decision-making. Develop summaries, dashboards, and presentations that highlight key findings and actionable insights. Identify trends and make recommendations based on data analysis. Communication and Relationship Management Serve as a liaison between the CEO's office and internal/external stakeholders. Support high-level meetings and events, including board or leadership sessions. Foster strong relationships across departments to ensure smooth communication and coordination. Qualifications Bachelor's degree required; advanced degree preferred. Minimum 5 years of experience supporting senior or C-level executives. Proven ability to manage multiple priorities and complex projects. Strong analytical and problem-solving skills. Excellent written and verbal communication abilities. High level of discretion, integrity, and professionalism. Proficiency with Microsoft Office Suite (Excel, PowerPoint, Outlook) and project management tools (e.g., Asana, Monday.com, Teams). Ideal Candidate Attributes Strategic thinker with strong organizational skills. Comfortable managing both administrative and analytical tasks. Thrives in a fast-paced, high-expectation environment. Collaborative, adaptable, and solutions-focused. Motivated by mission-driven work and professional growth.