Executive assistant/office manager entry level jobs - 24 jobs

Salary Description $65,000- $75,000

Preference for 1 of the following criteria: College Degree Previous contact center experience Description Client Support Service Professionals handle incoming phone calls regarding various service inquiries on Brokerage accounts. Calls will need to respond with a high degree of accuracy and efficiency, while consistently meeting key department performance metrics. Functional support areas include Brokerage Cash Management products and services, Brokerage Online (client website) and Mobile app, and general account or financial related inquiries. Successful applicants will be highly professional, career driven, and committed to World-Class Service. Ability to contribute in a fast paced, team-oriented environment. Aptitude to multi-task and adjust quickly to change in a busy financial service center Additional Information All your information will be kept confidential according to EEO guidelines.

We seek to move the world forward through innovative thinking. Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work , Woolpert embraces progress and innovation to create limitless opportunities for career growth. Position Overview Woolpert is hiring an Administrative Assistant to join our dynamic Energy Civil Engineering Site Development Team at our Columbus, OH office. This position is responsible for assisting engineers in researching, compiling, and editing site-specific information, project and meeting notes, permitting packages, and technical reports. Qualified candidates will have excellent written and oral communication skills, general interest and experience in civil engineering or construction environments. We are unable to provide visa sponsorship for this position. Applicants must already possess work authorization in the country the job is located. What You Will Do: Work as part of the industry-leading Energy Engineering team. Assist engineers in researching, compiling, and editing site-specific information, project and meeting notes, permitting packages, and technical reports. Help to write letter proposals and change orders, including compiling information provided by project lead and editing the final document for clarity and consistency. Enter project-specific information and labor projections into Microsoft 365 applications. More advanced support would include pulling reports into spreadsheets, helping to update labor hours, and reloading the information into the overall accounting system. Audit project documents, files, file structures for accuracy and completeness, and help engineering staff correct issues. Take ownership of tasks, offer recommendations, and help solve problems with a high degree of independence. Collaborate to identify and provide more advanced support of program-wide systems, project management tasks, and client deliverables to support ongoing growth-driven team evolution. What You Will Bring: Excellent written and oral communication skills, including technical writing and editing without AI tools. Have a general interest in civil engineering, earth sciences, construction and similar industries and be comfortable interacting with and getting information from engineers. Familiarity with basic business concepts and interest in further developing understanding. Ability to problem-solve and function well in a collaborative, team-oriented environment. Exhibit excellent time-management and organizational skills, including multi-tasking and prioritization. Ideal candidate would work a flexible, hybrid schedule that includes 2-3 days of in-person time with other staff in our Columbus, Ohio office. Benefits You Will Love Certified as a Great Place to Work, Woolpert is one of the fastest-growing architecture, engineering, and geospatial companies in the world. With over 75 offices and countless projects around the globe, you'll work on meaningful assignments that improve quality of life around the world. In addition to offering competitive pay, we provide employees with a robust set of unique benefits, including: Freedom to Work program: Set your own schedule and location (as appropriate). Principal program: Earn the opportunity to become an owner of the firm. Flexible paid time off/vacation: Take time off when it makes sense for you and your team. Career development: Explore a wide range of learning and growth opportunities within and across industries. Health, life, vision, and dental insurance: Cover all your medical bases. Paid sick time, retirement plan, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more! Base pay offered may vary depending on job-related knowledge, skills, and experience. Pay Range$51,100-$76,700 USD Find out more about what Woolpert has to offer here: ***************************** Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement. Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting ****************** To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email, the internet, or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.

Job Description Float Business Assistant - Columbus Region Location: Travels between Worthington Hills, Canal Winchester, Upper Arlington, and Grove City Magnolia Dental Locations Office Website: *************************** About Magnolia Dental Magnolia Dental is a family-first dental group committed to making a positive impact on the lives of our patients. With a focus on gentle, high-quality, and long-lasting care, we've built a reputation for creating a warm, welcoming environment where patients feel at home-and so do our team members. Position Overview We are looking for an organized, friendly, and adaptable Float Business Assistant to support our front office operations across several Magnolia Dental locations in the Columbus area. This position will travel as needed between Worthington Hills, Canal Winchester, Upper Arlington, and Grove City to ensure smooth front desk operations and provide an outstanding patient experience. Key Responsibilities Greet patients warmly and professionally at the front desk Schedule and confirm patient appointments efficiently Manage phone calls, emails, and patient inquiries with excellent communication skills Verify insurance coverage and accurately input patient information Present treatment plans and financial arrangements clearly and confidently Collect and process payments and maintain accurate financial records Ensure a clean, organized, and welcoming front office environment Provide coverage at assigned locations based on operational needs Qualifications At least one year of experience in a dental office required Experience with dental insurance verification and billing Excellent communication and multitasking skills Focused on schedule optimization, with a priority on maintaining full provider schedule Positive, team-oriented attitude with the ability to adapt to new environments quickly Strong organizational and time-management skills Comfortable with dental management software Reliable transportation and willingness to travel to multiple Columbus-area offices What We Offer Competitive hourly compensation Comprehensive benefits for full-time team members: health insurance, PTO, and more Opportunities for professional development and cross-location training Supportive and collaborative team culture Exposure to a variety of office environments and workflows Magnolia Dental is proud to be an Equal Opportunity Employer. We value diversity and are committed to fostering an inclusive workplace for all team members

M/I Homes has been building new homes of outstanding quality and superior design for more than 40 years. Founded in 1976 by Irving and Melvin Schottenstein and guided by Irving's drive to always "treat the customer right," we have fulfilled the dreams of over 140,000 homeowners and grown to become one of the nation's leading homebuilders. M/I Homes started as a family business and grew into a national leader in a single generation with divisions in 17 markets, including Austin, Charlotte, Chicago, Cincinnati, Columbus, Dallas, Detroit, Houston, Indianapolis, Minneapolis/St. Paul, Nashville, Orlando, Raleigh, San Antonio, Sarasota, Tampa, and Fort Myers/Naples. Job Summary: The Executive Administrative Assistant provides high‑level administrative support to senior leaders, ensuring seamless daily operations and efficient workflow across the organization. This role focuses on complex calendar management, large‑scale meeting coordination, executive travel planning, and special projects that support strategic and operational priorities. The position requires exceptional attention to detail, excellent communication skills, and a strong sense of urgency to manage competing priorities effectively. Duties and Responsibilities: Executive Support & Calendar Management * Manage multiple executive calendars, including internal and external meetings, travel schedules, and priority alignment. * Anticipate scheduling needs and proactively resolve conflicts to ensure executives' time is optimized. Meeting & Event Coordination * Plan and execute multiple large meetings and events annually, involving internal teams, external stakeholders, and cross‑functional partners. * Coordinate all logistics, including travel arrangements, venue selection, catering, dinners, virtual meeting setup, and on‑site hosting responsibilities. Travel Management * Arrange comprehensive business travel for multiple executives, including flights, hotels, ground transportation, and itinerary preparation. Administrative Operations * Process invoices across multiple departments and manage approvals for administrative items such as expense reports, PTO requests, and supply orders. * Prepare, edit, and process a wide range of documents-letters, spreadsheets, memorandums, forms, and reports-often requiring research, data comparison, and handling of confidential information. Documentation & Records Management * Develop and maintain organized filing systems to ensure quick access to departmental and executive documentation. * Copy, file, and archive materials as needed to support efficient recordkeeping.\ Communication & Relationship Management * Screen and route incoming calls, providing information or directing inquiries appropriately. * Serve as a liaison between executives, internal departments, external partners, and other stakeholders. * Support problem resolution, coordinate schedules, and help maintain strong working relationships across the organization. Special Projects * Assist with additional assignments, initiatives, and special projects as requested by executives or department leadership. Qualifications * Proven experience in executive-level administrative support or similar experiences. * Exceptional attention to detail, excellent written and verbal communication skills, and a strong sense of urgency in managing tasks and deadlines. * Advanced proficiency in Microsoft Office Suite and virtual meeting platforms. * Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment. * Ability to handle confidential information with discretion and professionalism. M/I Homes offers a comprehensive benefits package, including medical, dental and vision insurance, company paid life and disability insurance, optional supplemental life insurance, Health Savings Accounts and Flexible Spending Accounts, paid time off (PTO) and paid holidays, paid parental leave, traditional and Roth 401(k) options, a profit-sharing plan, an employee stock purchase plan, an employee home purchase plan and more. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing. M/I Homes offers a comprehensive benefits package, including medical, dental, vision, paid time off and paid holidays, paid parental leave, traditional and Roth 401(k) options, profit sharing plan, employee stock purchase plan, employee home purchase plan and more. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing. #IND123

Administrative Professional 3 - OPOTA (260000GU) Organization: Attorney GeneralAgency Contact Name and Information: *********************** Unposting Date: Feb 5, 2026, 4:59:00 AMPrimary Location: United States of America-OHIO-Franklin County-ColumbusOther Locations: United States of America-OHIO-Madison County-London Compensation: $26.01/hour-$33.75/hour Schedule: Full-time Work Hours: 8am - 5pmClassified Indicator: ClassifiedUnion: Attorney General 45 Primary Job Skill: Administrative Support/ServicesTechnical Skills: Administrative support/services Professional Skills: Adaptability, Attention to Detail, Decision Making, Priority Setting Agency OverviewThe Ohio Attorney General's Office has played a vital role in shaping Ohio's past and present and the work it does today helps chart the state's future. The office consists of nearly 30 distinct sections that advocate for consumers and victims of crime, assist the criminal justice community, provide legal counsel for state offices and agencies, and enforce certain state laws. In these and other capacities, staff members interact with tens of thousands of Ohioans each year.Job DescriptionThe Ohio Attorney General's Office is currently seeking an Administrative Professional 3 in our Professional Standards Unit. The ideal candidate will have a passion for public service, demonstrated commitment to protecting the unprotected, and a desire to work toward the enhancement of police officer training and law enforcement improvement. This position will work a hybrid schedule and is headquartered in the London office. There may be changes to this schedule based on training and operational needs.The Ohio Peace Officer Training Academy houses both Commission and Academy staff. Commission staff oversees training requirements and basic curriculum for peace officers, private security, local corrections, jail personnel, K-9 units, and humane agents, in addition to firearms programs for public defender investigators, bailiffs, probation officers, and parole officers. They also oversee certification standards of peace officers. Academy staff provides instruction in advanced, tactical, hands-on training for Ohio peace officers using the latest research, tools, and techniques.The successful candidate will perform a variety of administrative and office support tasks. The duties for this position include, but are not limited to, the following:Relieve supervisor of routine administrative responsibilities.Make recommendations regarding program activities.Research & analyze materials, information & programs.Provide technical information & advice to administrators to assist in decision making.Aid in developing new procedures related to established program policy.Act as liaison between administrator & subordinates communicating decisions & directives.Provide secretarial support as needed.Transcribe, formats &/or assists in formatting documents and correspondence.Prepare bills for payment, maintain fiscal & operational records and purchase supplies & equipment.Perform public relations duties including furnishing information & explaining programs to public, researching & responding to inquiries & complaints.Prepare reports, publications, memos & presentations for distribution outside of work unit.Assist with special assignments & projects as directed. Why Work for the State of OhioAt the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes: Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation) *Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.Qualifications30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field; and typing skill of 60 words per minute. -Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field; and typing skill of 60 words per minute. -Or 12 mos. exp. as Administrative Professional 2, 16872AG; and typing skill of 60 words per minute. Job Skills: Administrative support/services, adaptability, attention to detail, priority setting, decision making Supplemental InformationThe Attorney General's Office is a dynamic organization that offers career opportunities across many different disciplines to people from all backgrounds and experiences. We do not discriminate in any way. All people are equal under the law, and it is so at the AGO. This is a workplace where talent gains you entry and performance determines your career path. Staff can join and lead employee resource groups and participate in online or in-person events to learn about the experiences of others. Employees of the Attorney General's Office must have been in their current positions for at least 12 months in order to be eligible for consideration.The Attorney General's Office may fill additional, similar positions as a result of this posting.The Ohio Attorney General's Office is an Equal Opportunity Employer.AGO#: 26-01-025 Selected candidate(s) will be subject to the following background checks:Criminal history Driving record TaxesDrug Test In addition, an Internet search may be conducted of publicly available and job-related information through social media(Facebook, LinkedIn, Twitter, etc.) or through the use of search engines (Google, Bing, etc.).ADA StatementOhio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Purpose To serve as a "first impression" ambassador of Metro Parks by being an enthusiastic presence when providing assistance to Metro Parks' visitors and employees in person, on the phone, or via email. Unlocking/Locking headquarters' front door in accordance with posted office hours. Greeting visitors and employees in a pleasant manner; helping visitors and employees entering the Metro Parks' headquarters feel welcomed. Answering the main phone line and responding or directing calls as needed, assisting visitors and employees with reservations for facilities, shelters, programs, special events, etc,. RecTrac is the reservation software Metro Parks currently utilizes. Assisting visitors and staff with their request/questions, coordinating information with the staff who can assist if it's not a request/question you can assist with. Listening, ascertaining, and problem-solving visitor and staff inquiries and/or complaints. Responding to and/or forwarding online "infoline" requests to the appropriate internal staff. Processing weekly deposit refunds for cancelled reservations. Generating reports, making copies, laminating, and performing general clerical and administrative tasks. Ordering and maintaining office, postage, and copier machines and supplies. Preparing outgoing mail; receiving, sorting, and distributing incoming mail. Signing for deliveries and notifying staff of deliveries made. Providing administrative support to headquarters' staff, including creating forms, spreadsheets, and flyers, maintaining records (electronically and manually), writing letters, and working on special projects. Coordinating with management on supplies needed at headquarters (lightbulbs, toilet paper, paper towels, soap, etc.). Maintaining the general tidiness of the front office area, copier and postage areas, the headquarters fridge, and other shared areas. Maintaining bulletin boards for employee information, formal bid postings, office hours, etc. Performing all other duties as assigned. Qualifications Education/Experience: Demonstrated experience in customer service, receptionist, reservationist preferred. Excellent customer service, communications, interpersonal and writing skills necessary. Ability to routinely exercise independent judgment and discretion. Computer/Software Skills: Proficient in using computers, web-based programs, email, social media platforms, and Microsoft Office products. Experience with RecTrac is a plus. Team-Oriented: Works on a team. Outstanding customer service, communications and interpersonal skills. Attendance: Being present at work is an essential function of the position. Language Skills: Ability to communicate effectively both verbally and in writing with a variety of people, including other employees, vendors, contractors, managers, Board Members, and the general public. Ability to maintain confidentiality. Ability to compose various types of correspondence. Mathematical Skills: Ability to deal with non-verbal symbols in formulas, equations or graphs; ability to prepare meaningful, concise, and accurate reports; ability to calculate fractions, decimals, percentages; ability to recognize errors and make corrections. Reasoning Ability: Ability to define problems, collect data, establish facts, draw valid conclusions and develop appropriate recommendations to resolve identified problems; ability to proofread materials, recognize errors and make corrections; ability to gather, collate and classify information about data, people, and things. Ability to design and produce concise and accurate reports that provide management with meaningful data for decision-making. Ability to understand broad organizational objectives and provide supporting data. Licenses, Registrations: Possession of a valid Ohio driver license and ability to be insured by Metro Parks' insurance. Ability to conform to the driving standards policy. Physical Demands: While performing the duties of this job, the employee is regularly required to sit for prolonged periods of time, stand, walk/move, talk and hear, etc. The employee is required to use hands and fingers to key data, use calculator, use computer, file paperwork, etc. Work Environment: While performing the regular duties of this job, the employee regularly works in an office environment, with exposure to moderate noise levels. Employee may be occasionally required to travel to parks throughout the District for meetings, training, etc. Other Information The above Description represents the essential and most significant duties of this position. It is not intended to exclude other work duties, assignments and responsibilities not mentioned herein.In addition to the job description, further information in performing duties is found in the Metro Parks' Rules & Regulations, Employee Handbook, Ranger Manual, Maintenance Manual, and Emergency Response Guidelines. Columbus and Franklin County Metro Parks has a longstanding commitment to provide a safe, quality-oriented and productive work environment. Alcohol and drug abuse poses a threat to the health and safety of Columbus and Franklin County Metro Parks' employees and to the security of the organization's equipment and facilities. For these reasons, Columbus and Franklin County Metro Parks is committed to maintaining a drug and alcohol-free work environment. Supervision Received: Visitor Engagement Manager Given: None FLSA Status Given the nature of this classification's duties/responsibilities, it has been designated as Non-Exempt under the governing Fair labor Standards Act and, therefore, is entitled to formal overtime compensation and/or formal compensatory time. Core Values Attendance: Is at work as scheduled; reports to work on time; follows proper procedures for requesting leave or calling off. Policies & Procedures: Follows established policies and procedures; inquires of supervisor if unclear on policy/procedure, includes following safety policies, procedures and protocols. Professionalism: Handles the responsibilities of the position in an effective manner; maintains integrity and appropriate behavior in dealing with conflicts and challenges with the public, co-workers, and managers; offers differing points of view in an acceptable manner. Team Player: Supports other members of the organization in accomplishing their goals and projects; recognizes and credits others for their contribution in achieving goals. Positive Attitude: Supports Metro Parks established priorities at all times; cultivates team environment; exhibits enthusiasm while carrying out responsibilities; looks for solutions to work conflicts and challenges. Productivity: Thoroughly completes work in a timely manner; organizes and plans assignments well or follows supervisory instructions well with little explanation; follows-up as needed. Quality: Demonstrates technical competence, meets job expectations; completes assignments with few errors. Initiative: Does not wait to be told what to do; appropriately makes suggestions for improvements; does not hesitate when things do not go according to routine and quickly adjust to meet expectations. Interpersonal Communication: Interacts with others with tact and courtesy; communicates clearly and effectively; shares information with supervisor or coworkers to achieve goals; responsive to the public.

The Columbus Crew is seeking dynamic people interested in working with the stadium operations department. Operations assistants are part of the behind-the-scenes team involved with hosting high caliber events and operating each of our three facilities: ScottsMiracle-Gro Field, Historic Crew Stadium, and the OhioHealth Performance Center. Stadium Operations Assistants should be self-motivating, inventive, and driven to supporting efficiency in their work. Responsibilities: Assist with preparing the facility for all events including Columbus Crew matchdays, concerts/music festivals and other events across the 3 facilities Plan and execute private event changeovers/conversions Learn and utilize the setup and teardown of all matchday/event components Work in tandem with all branches of the operations team, along with other departments in the organization Read and interpret event orders, task lists, and venue software to effectively stage events with tables, chairs, risers, and other event equipment Play a key role in day to day operations by assisting with projects throughout all 3 facilities Assist with stadium equipment inventory and event checklists Assist with operational preventative maintenance and stadium upkeep Responsible for working with tools, ladders, and maintenance supplies as directed Serve as Stadium Operations point of contact for private events Effectively communicate with event guests to create positive and memorable experiences Serve as a positive ambassador of the Columbus Crew as an employee of the organization Other duties/tasks as assigned by the full-time staff Minimum Requirements: Minimum of 18 years old and legally eligible for employment in the United States Valid driver's license Strong interpersonal and communication skills Must be comfortable with an active fast-paced working environment; being on your feet for the majority of your shift Prepared to work up to 20 hours on average per week Ability to work outdoors in various weather conditions for long periods of time Enthusiastic, with a desire to work hard and have fun Must be able to work weekends, nights, holidays, and atypical hours Desired Qualifications: Prior experience in stadium or facility operations Sport management student or other event hospitality pathways Ability to lift, carry, transport large items of 50lbs or more

To provide support and administrative assistance to district sales staff. Generates, verifies data and distributes weekly and monthly statistical reports to District Managers, Zone Sales Managers, and Corporate. Assists sales representatives with new load preparation to ensure all require information is obtained and documents are complete. Maintains database, master lists, statistics and essential files on pertinent sales information including WARs, status reports, accounts payable, etc. Maintains file of incoming leads and distributes daily to the appropriate sales representative. Assists DSM in personnel administration, including submitting new employee and termination paperwork, enrolling new Sales Representatives in training, reporting payroll to Zone, tracking vacation/time off, etc. Performs administrative duties including the sorting and routing of mail, and maintenance of files, office supplies and equipment servicing schedules. Arranges travel and other accommodations. May input budget information. Answers incoming calls, (in addition to lead distribution) takes messages and forwards calls to Voice Mail for the Sales Representatives, Field Sales Manager (if applicable), and District Sales Manager as needed. Logs and sends accounts payable information to corporate. Prepares for sales meetings, CPA and branch seminars. Performs computer back-up, activation of communications and distribution of Central Office Memos. Tracks and records commissions for reporting to field management and corporate (Payroll sales only) when needed. Prepares Sales correspondence and proposals.

Benefits: * 401(k) * Dental insurance * Health insurance * Opportunity for advancement * Vision insurance Join Our Team of Professional Electricians Do you value professionalism and punctuality? Do you want to work with the best pros in the electrical industry? Then you could be a candidate for Mister Sparky. If you value a rewarding career and would like your customers to be genuinely satisfied, you'll be fit for our team! Opportunities for professional electricians and customer service professionals are now available. JOB SUMMARY The administrative assistant provides office coordination and ensures the smooth operation of daily business. JOB DUTIES * Answering the telephone * Assisting in accounting activities * Compiling call runs * Averaging sales * Tracking closing ratios * Tracking agreement renewals MINIMUM REQUIREMENTS * Typing skills * Knowledge of Office programs * Filing and organization * Faxing * Shipping * Other administrative duties

Why This Role? Join a stable, growing organization where your work truly supports daily operations. This role offers consistency, teamwork, and the opportunity to be a key support partner to leadership and staff. Hours- 730am to 5pm What You'll Do: Provide administrative support to management and office staff Answer and direct phone calls; greet visitors professionally Prepare, organize, and maintain files, records, and documents Schedule meetings, manage calendars, and coordinate appointments Assist with data entry, reports, and basic Excel tracking Handle incoming and outgoing mail and emails Support internal departments with clerical and organizational tasks What We're Looking For: ✔ Previous administrative or office support experience ✔ Strong organizational and time-management skills ✔ Proficiency with Microsoft Office (Word, Excel, Outlook) ✔ Excellent communication and customer service skills ✔ Ability to multitask and work independently ✔ High attention to detail and confidentiality What's in It for You: ✨ Competitive hourly pay ✨ Stable, full-time schedule ✨ Supportive team environment ✨ Opportunity to grow within the organization ✨ Casual business office setting

Job Title: Wealth Advisory Administrative Assistant Our Wealth Advisory group is looking for a Wealth Advisory Administrative Assistant who thrives on supporting client relationships, managing account documentation, and staying on top of all the little things that keep us running smoothly. This role is essential to the success of our client experience-from onboarding new relationships to preparing for committee meetings and keeping trust documentation current. You'll be the go-to person for administrative coordination and a trusted partner to our Wealth Advisors and Relationship Managers. A Day in the Life: You'll start your day reviewing client account activity, following up on any transaction requests, and making sure all onboarding paperwork is moving along-whether that's prepping forms for e-signature or supporting a Relationship Manager with meeting materials. You might find yourself: * Helping clients reset passwords or walking them through how to access their account * Inputting one-time checks, wires, ACHs and internal transfers * Sending birthday cards to clients (yes, really!) * Preparing and distributing materials for upcoming client and/or internal committee meetings * Updating addresses, statement frequencies, or indexing trust documents * Supporting seasonal projects like mail merge of letters or coordinating our Christmas card list No two days are the same-but every day, your work ensures our clients feel supported and our team feels prepared. What it Takes: * A knack for keeping things organized and accurate-even when juggling a long to-do list * Friendly, professional communication skills and a customer-focused mindset * A willingness to handle both recurring tasks and special projects * Comfort using systems like Microsoft Office Suite, TrustDesk, Director, and document indexing tools (we'll train you!) * Discretion and integrity in handling confidential financial information * A strong sense of ownership and follow-through Bonus Points: * Prior experience in a wealth management, trust, or investment services environment * Familiarity with financial operations (wires, ACHs, internal transfers, etc.) * Experience managing continuing education programs or marketing mailings * Skilled in systems like Microsoft Office Suite programs and Adobe Acrobat * You love a good checklist and aren't afraid to speak up when something looks off What we can offer you: * Medical, dental, vision, STD, LTD, Life insurance, etc. * 17 days paid time off, 11 paid holidays and bereavement leave * Education Assistance Program * Paid Parental Bonding Leave * Wellness benefits * Life event coverage * Service awards * Financial benefits including 401(k) match, stock purchase plan and more * Great deals on both national and local discounts on everything from computers and vacations to phones and retail shopping. * Logo wear discounts * Free checking account, checks and discounted bank services This position will be located at: 430 North Hamilton Road Whitehall, Ohio, 43213 United States About Us: Heartland Bank, a Division of German American Bank, and its family of financial services companies employ talented, compassionate people throughout the organization, truly making our Company special. Delivering genuine, customized, personal service with a focus on truly serving customers and communities well, our employees bring the Shield of Excellence commitment to life with each and every interaction.

Perfect role for someone who is detail oriented and has impeccable organizational skills. Community Health & Wellness Partners is looking for an Executive Affairs Coordinator to work at our Bellefontaine, Ohio location alongside the CEO. Job Title: Executive Affairs Coordinator Department: Leadership Time Commitment: Full-time Reports To: Chief Executive Officer (CEO) FLSA Status: Exempt Primary location: Bellefontaine (All Sites) Summary The Executive Affairs Coordinator is a pivotal position, providing comprehensive professional and administrative support to the Chief Executive Officer (CEO). This position is instrumental in coordinating the CEO with the planning, direction, delegation and evaluation of daily operational activities, thereby ensuring the seamless execution of organizational priorities. The Executive Affairs Coordinator fosters an environment that encourages employees to contribute ideas, suggestions, and concerns, supporting a culture of continuous improvement within the leadership offices and across the organization at large. This commitment to open communication and innovation is essential for the sustained growth and advancement of CHWP. The position holds primary responsibility for all communications directed to the Board of Directors, ensuring the timely and accurate dissemination of information. Additionally, the Executive Affairs Coordinator assists in the development, implementation, and oversight of administrative policies and procedures, maintaining the highest standards of operational excellence. Furthermore, the Executive Affairs Coordinator collaborates closely with all members of the Leadership team, facilitating alignment and coordination across executive functions to achieve strategic objectives. In summary, Executive Affairs Coordinator is integral to the effective governance, operational efficiency, and long-term success of the health center. Primary Accountabilities Achieve Results Meet or exceed all measurable standards of responsibility and job performance Ensure accuracy, efficiency, and appropriate confidentiality with all responsibilities related to record keeping and administrative functions as assigned. Operational Excellence Understand and ensure all practices and procedures related to the support of the CEO are consistent with contracted protocols and procedures, and that tasks are completed with efficiency Relationship Management Works with CEO in developing and maintaining ties with constituent groups including schools, contributors, potential providers and other vendors of the healthcare centers; may include personal appearances and presentations before these groups. Professionalism & Stewardship Ensure all actions, job performance, personal conduct and communications represent the organization in a highly professional manner at all times. Uphold and ensure compliance and attention to all corporate policies and procedures as well as the overall mission, vision and values of the organization. Primary Tasks and Duties Key Responsibilities of Executive Affairs Demonstrates the highest standards of confidentiality in all matters pertaining to the Chief Executive Officer (CEO) and organizational operations. Reports directly to the CEO, providing comprehensive executive support and serving as the principal aide to the President/CEO of Community Health & Wellness Partners (CHWP). Assists the CEO in executing all delegated responsibilities, acting as the “right hand” to ensure that organizational priorities and objectives are met. Proactively identifies and communicates forthcoming priorities to the CEO, anticipating and organizing tasks, communications, meetings, and renewals up to 90 days in advance. Manages, updates, and directs the CEO's schedule to ensure optimal alignment with strategic and operational demands. Supports Leadership with registration, travel, and expense management. Supports strategic planning initiatives, tracking opportunities and outcomes to drive organizational success. Oversees certification projects, including but not limited to HRSA and Joint Commission accreditation processes. Ensures corporate compliance with all regulatory requirements, collaborating with Officers, Leadership, and key staff to achieve organizational goals and maintain adherence to compliance standards. Prepares comprehensive reports, meeting minutes, and official correspondence on behalf of the CEO. Maintains all official correspondence files and documentation necessary for licensure and regulatory compliance. Coordinates, attends, and documents Leadership and other mandatory meetings, ensuring accurate record-keeping and timely distribution of minutes and action items. Assists in the preparation of the annual fiscal year budget, supporting the CEO in financial planning and reporting. Produce reports, proposals, and documentation as assigned to support executive decision-making and organizational initiatives. Participates in activities related to quality compliance, continuous improvement, and risk management, supporting the organization's commitment to excellence in community health. Provides support for special functions involving providers, volunteers, board members, and employees, ensuring seamless execution of events and initiatives. Assists the CEO in managing employment agreements, including recruitment and renewal processes for providers. Board of Directors Coordination Oversees all Board of Directors responsibilities, ensuring effective governance and compliance with organizational by-laws and Board protocols. Demonstrates comprehensive knowledge of CHWP By-Laws and Board Governance, serving as a resource for Board members and leadership. Manages Board of Directors' terms, facilitates completion of required documentation, and ensures Board Member eligibility and compliance with established requirements. Develops and implements an annual Board Calendar, incorporating HRSA and Joint Commission elements to sustain accreditation and regulatory compliance. Prepares agendas and supporting documentation for Board of Directors, Executive Committee, Finance Committee, and Ad Hoc Committee meetings, ensuring materials are distributed in advance of scheduled meetings. Records and disseminates accurate minutes for all Board and committee meetings, ensuring timely distribution and archival. Coordinates the procurement and distribution of recognition gifts for Board members, staff, and community stakeholders as appropriate. Manages all logistical aspects of monthly Board meetings, including meal planning, ordering, delivery, setup, and cleanup. Branding, Marketing and Communications Facilitation Manages executive-level communications, including CEO incoming calls, messages, and mail, and ensures all documents are thoroughly proofread for branding, accuracy and professionalism. Drafts and disseminates CEO communications as directed, maintaining alignment with organizational messaging and priorities. Coordinates mass mailings and supports the execution of marketing and communications initiatives, including the creation and review of social media content, media releases, print advertising, brochures, and other marketing collateral. Maintains and updates vendors on website and social media platforms, ensuring accuracy, relevance, and timely display of organizational information. Supports internal communications through management of the CHWP intranet, screen savers, posted resource materials, and office signage. Hosts campus tours for stakeholders and prospective partners. Contributes to the development and implementation of comprehensive marketing and communications strategies. Participates in strategic planning processes, particularly as they relate to enhancing the marketability of organizational projects and services, and identifying opportunities for external funding. Coordinates the ordering, inventory, and maintenance of CHWP marketing materials. Manages photography for employees and organizational events, ensuring effective documentation of internal and external initiatives. Provider Recruitment Provides critical support to the CEO in the recruitment of healthcare providers, facilitating all aspects of the recruitment process, including campus tours, meet-and-greet events, formal dinners, and itinerary planning. Essential Duties and Key Competencies Essential Duties and Responsibilities include the following: Other duties may be assigned. Demonstrate a high level of skill at building relationships Demonstrate a high level of problem-solving skills to better serve CHWP Strong attention to detail and accuracy Ability to utilize computers for data entry and information retrieval Excellent verbal and written communication skills Ability to implement and evaluate operational and administrative processes. Maintains a thorough knowledge of the CHWP's operational policies and procedures. Maintains a thorough knowledge and understanding of HRSA Requirements and Health Center Compliance Maintains courtesy, patience, and tact when dealing with the public, clients, and staff. Answer inquiries and give direction when needed according to established policies, based on a thorough knowledge of the Center's operation and physical layout. Treat appropriate information as confidential material Advocate the mission and promote the services of the organization to the public through community events. Represents the CEO whenever and wherever the CEO deems appropriate. Investigates philanthropic foundations that could be funding sources and coordinates the grant application process Represents CHWP in involvement in civic, professional, and community organizations. Qualifications Qualifications and Requirements Education & Experience Must hold an Associate Degree in business or healthcare administration, management or equivalent experience. 3 to 5 years of executive office experience preferred Proficient in Microsoft Office 365 Suite, and various computer software programs used for office. Certificates and Licenses Valid Ohio driver's license Professional Strive to serve Community Health & Wellness Partners' Mission by providing quality, whole-person, patient-centered medical care to anyone and everyone in our community. Keep the organization's Vision in mind to change lives within our community by eliminating barriers and providing a standard of healthcare that improves the well-being of the whole person. Support the Values of CHWP (BLESSED): B e welcoming L isten with heart E ducate patients S erve with excellence S hare best practices E liminate barriers D evelop relationships Must be professional in conduct and appearance Public speaking skills are required Should have leadership, human relations, and diplomatic skills Must be able to work with a volunteer board consisting of people with varied backgrounds and interests Experience/Knowledge of accreditation processes and requirements, as well as all federal, state and local regulations and standards associated with the delivery of care in a community health center environment. Ability to manage multiple responsibilities and emergency situations successfully Physical/Environmental Occasional lifting of 40 - 50 lbs. and pushing of 5-20 lbs. Sitting, standing and walking approximately 80% of the time A medium to high level of manual dexterity required Bending and reaching approximately 20% of the time Normal accessibility and mobility throughout the region required Normal overtime/extended work hours Ability to travel to each location and run errands as needed Blood Borne Pathogen Exposure (Please Check One) _____ Category I: Job classification includes ALL employees who have occupational exposure* to blood borne pathogens* (blood or body fluids) while performing their job duties. _____ Category II: Job classification includes employees who are likely to have SOME occupational exposure to blood borne pathogens because Category I tasks may occasionally be required. __X__ Category III: Job Classification includes those employees who perform jobs and tasks where NO CONTACT with blood borne pathogens occurs and Category I and Category II tasks ARE NOT a condition of employment. Supervisory Responsibilities No direct supervision is required. Indirect supervision of others to complete tasks timely and meet deadlines is required frequently Work Environment The work environment characteristics are those for a normal provider office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work may require occasional weekend and/or evening hours. Situational telework may be available at the CEO discretion of up to 25%. Work hours Full-time, exempt position. Generally, a 40-hour work week is required for full-time; hours are subject to change. Office hours vary by site, but are usually 8:00am to 7:00 pm, Monday through Friday. Some Saturdays and after business hours work may be required. This position typically works 8:00am to 4:30pm, Monday through Friday. Assigned meetings and travel are a part of the position. Wages Starting wages will be negotiable based on Community Health & Wellness Partners pay policies and factors such as education and experience, national and state average compensation recommendations based on location and region. Introductory Period 90-day probationary period Equal Opportunity Employer Community Health & Wellness Partners is an Equal Opportunity Employer.

The Schwebel Baking Company is looking for an Administrative Assistant who will facilitates the efficient operation of the Plant by performing a variety of clerical and administrative tasks. Supervisory Responsibilities: May assist in training newly hired employees. Will at times be required to Cover for or support Site HR Coordinator Duties/Responsibilities: Performs duties as assigned by the Plant Manager. Answers and transfers phone calls, screening when necessary. Welcomes and directs visitors. Maintains filing systems and records as assigned for Plant and Quality documentation. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for managers or supervisors. Prepares agendas and schedules for meetings. Maintains office supplies and coordinates maintenance of office equipment.

AUTOMATIC DOOR ADMINISTRATIVE ASSISTANT: A CAREER FOR THOSE WHO LOVE THE QUIET AND THE STORM Like organizing, sorting, and juggling flattened tree pulp? Do you love weathering the storm to help solve customer problems and brightening peoples' day over the phone? Do you enjoy a mix of high octane multi-tasking and quiet routine paper shuffling? If so, then opportunity is knocking with this opening for an automatic door admin assistant! WHAT DOES AN AUTOMATIC DOOR ADMIN DO? A typical day begins at our shop with a caffeine jolt, sorting through a flood of morning emails and an avalanche of customer calls. After the initial blast off, it is time to process and churn out the daily paperwork including marking customer payments, and creating reports of all varieties. Sporadic showers of phone calls and emails happen through the day but usually tapers off, leaving a few minutes to regroup and possibly laugh at whatever funny Youtube clip the sales staff is circulating for the day. This new administrative role will have you partnering with every department, including the CEO with accounting fun, project dept. with P&L for each day's installation and other data entry tasks, and the all important service department with their flurry of administrative needs. A day ends by hitting the lights, heading home, and putting your feet up. A few specific responsibilities of this role will include: Customer Invoice Delinquency Collections - emails and phones calls Review New Customer Packets for Account Credit Line Setup/Terms Prevailing Wage tracking, and completing Certified Payroll Reports for WH-347 Employee Weekly Expense Log Review via Expensify.com Recording customer payments in our CRM Mhelpdesk.com Tracking payments in customer portals like Service Channel, Corrigo etc. Running credit card payments Producing Profit and Loss reports for each new installation project Review Customer Accounts for payment history, total open balances, exceeding credit limits Overflow phone answering between 3-5pm if our admin is off sick WHAT ARE THE JOB DEMANDS? Charming Phone Presence Amazingly Attentive to Details Wildly Proficient Computing Skills Love of Data, Numbers, and Report Creation Hall Monitor Vibes while checking on customers and co-workers submissions WHAT QUALITIES DO I NEED TO MEET THOSE DEMANDS? Experience working in office administration preferred Experience in Construction or Service Industry a Plus Adapt to ever changing customer service environment Discipline in procedures and documentation Consideration and courteousness to all persons encountered in the work day Helpful and responsive disposition M-F, 8AM-5PM Advancement opportunity in the future! THE DEETS: This is a full time gig, with 40-45 hours a week. We pay pretty darn good, and there is free coffee and occasional pizza lunches or potluck lunches. We have got that health insurance thing covered. We have that retirement deal with matching to combat that Peter Pan complex. We pay you to get lost a week or two out of the year….and on holidays too. THE FINE PRINT: This position begins with a 30-day training trial, followed by an evaluation to determine suitability for permanent position. Starting pay is commensurate with experience. Trinity Door Systems proudly maintains a drug and alcohol free workplace. *Want to know how to get your foot in the door? Include a cover letter with your resume! We read every single application, so stand out from the crowd. Helpful hint #2: Don't call us, we'll call you. We are pretty busy so we will contact those we wish to interview.

Manage key functions necessary for the operation of the Investment Office. Perform a full range of administrative assistant duties to support Chief Investment Officer (CIO) and investment team. Assist with travel arrangements and prepare expense reports. In addition, serve as the back-up for the Operations Specialist on critical operational functions. Communicate and interact effectively with a wide variety of constituencies, including investment managers and the custodian for the Long-Term Investment Pool (LTIP) assets, Investment Committee members and other trustees, students, staff, faculty and donors. Position is being hired as part-time, hourly for approximately 15-20 hours per week. Job is in person at the satellite offices in Waltham, MA. Remote work may be allowed occasionally at the discretion of the Chief Investment Officer. Essential Job Functions Coordinate CIO's calendar; screen meeting requests; determine viability of requested appointments; direct requests to other staff as appropriate. Keep CIO well informed of upcoming commitments and responsibilities and follow up appropriately. Research and compose correspondence, including confidential correspondence. Manage the travel calendar for the entire investment team, make travel arrangements in consultation with team member(s) and lead discussion at weekly staff meetings to build schedule for the year. Annotate and prepare purchasing card reconciliations and reimbursement requests for entire team with the accounting department. Coordinate with outside investment managers to arrange meetings for the team. Manage a variety of projects for the CIO. Complete critical aspects of deliverables with a hands-on approach, including tasks that facilitate the CIO's abilities to lead the organization effectively. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. Assist in preparing and managing presentations, proposals, and programs. Assist with mailings and printing of reports. Supervise creation of the quarterly Investment Committee book. Produce and organize electronic and paper bound copies of the reports for on-campus and off-site Investment Committee meetings. Serve as the primary contact for inbound communications to the investment office, both in person and through print and electronic means. Maintain endowment records, including saving investment manager account statements, cash flow movements, and legal documents to Investment Office electronic files. Maintain contact management system with all investment account information, web access/passwords, personnel changes, etc. Manage the administrative relationship with outside vendors and service providers for the office and the LTIP; process and reconcile bills; reconcile expenses and bills against budget. Work closely with Managing Director of Investment Operations and the Operations Specialist. Assist them with entry of capital calls and distributions into the custodial system and handle this function when the Operations Specialist is unavailable. Create new investment office login accounts on new manager's online document storage portals, as needed. Other functions Plan various events for the Investment Committee off-site annual June meeting. Communicate all arrangements with Board members and their assistants. Coordinate logistics of the two-day event. Communicate directly, and on behalf of the CIO, with Board members, donors, staff, and others. Assist in preparation of materials for Board of Trustees meetings and one-on-one Board member engagement. Coordinate the departmental process for recruiting interns and analysts. Keep office running efficiently; maintain office supplies. Perform other duties as assigned.

Kenyon College is conducting a search for a qualified candidate to serve in the position of Administrative Assistant in the Academic Division of the College. This person will support academic programs and departments as assigned. This position is (1540 hours/year), with most of the hours allocated to the academic year, and includes a generous benefits package. The hourly rate of pay is $17. 96. Review of applications will begin on January 6th, 2026 and will continue until the position is filled.

Under general supervision, performs a variety of administrative duties and staff support services for the head (typically a Director/Manager) of a single organizational unit or a group of related programs. May assist in the development and maintenance of records, statistics, and reports and researching, coordination and distributing information and materials to the staff. Organizes duties of the Department head to facilitate the efficient operation of the department. Maintains excellent relationships with others. Qualifications Basic level skill in Microsoft Excel (for example: opening a workbook, inserting a row, selecting font style and size, formatting cells as currency, using copy, paste and save functions, aligning text, selecting cells, renaming a worksheet, inserting a column, selecting a chart style, inserting a worksheet, setting margins, selecting page orientation, using spell check and/or printing worksheets). Basic skill level in Microsoft PowerPoint (for example: inserting, rearranging, hiding and deleting slides, navigating between slides, increasing list level, adding, centering and editing text, changing views, inserting a table or a note, moving objects, printing outline view and/or running a slide show). Basic level skill in Microsoft Word (for example: opening a document, cutting, pasting and aligning text, selecting font type and size, changing margins and column width, sorting, inserting bullets, pictures and dates, using find and replace, undo, spell check, track changes, review pane and/or print functions). Additional Information All your information will be kept confidential according to EEO guidelines.

Provide a full range of administrative assistant duties and responsibilities. Support the day-to-day operations of Parent and Family Philanthropy, Gift Planning, and additional Program Directors in Institutional Advancement by providing the technical and organizational skills needed to coordinate office operations within a fast-paced environment that requires a high degree of attention to detail and confidentiality. Provide primary support to Parent and Family Philanthropy and Gift Planning with additional administrative support for other Program Director(s). Assist Parent and Family Philanthropy, which includes a team of two development officers, in our mission of creating and sustaining donor-centered relationships. Gift Planning includes support for the director (remote) and a gift planning gift officer. Duties include, but are not limited to, scheduling meetings and maintaining calendars; reconciling expense reports; tracking budgets; assisting with travel arrangements and preparing travel itineraries; generating reports; performing data entry; preparing correspondence, briefs, and pledge agreements; proofreading and editing; managing marketing and communication timelines and deliverables; and managing administrative tasks associated with the Family Leadership Council. The position also provides assistance with generating content and design of fundraising proposals and other donor-facing materials, and partners with other offices as needed to assist with regional events. Must be able to work independently, promptly follow up, execute with accuracy, and embrace inter-departmental collaboration. Assists in administrative support related to the planning and execution of the comprehensive fundraising campaign, including support of the Presidential Travel Calendar. Anticipates and resolves problems, using initiative, flexibility, creativity, and a teamwork approach.