Executive assistant/office manager jobs near me

* *PLEASE NOTE: Client requires total assistance with hygiene needs.** 16 HOURS/ WEEK SATURDAY AND SUNDAY ONLY 8AM - 4PM Agape Care LLC is looking for RELIABLE, caring and dedicated individuals to care for consumers with developmental disabilities. Job duties include but not limited to: assisting clients with daily living skills, light housekeeping, and completing daily documentation. ---------------------------------------------------------------------------------------------- CPR/ 1st Aid - REQUIRED (CAN BE OBTAINED AFTER EMPLOYMENT) DODD training - REQUIRED (CAN BE OBTAINED AFTER EMPLOYMENT) Medication Administration Certification 1- REQUIRED (CAN BE OBTAINED AFTER EMPLOYMENT) _______________________________________________________________________ Job Type: Part-time Pay: $17.00 per hour Expected hours: 16 per week Benefits: Employee discount Paid orientation Paid training Schedule: 8 hour shift Day shift Every weekend Holidays Weekends only Work Location: In personnt

Executive Personal Assistant to CEO/Founder, Investment Management Firm, Miami, Florida The Founder/CEO of a boutique investment management firm that is based in New York with the CEO/Founder residing in Miami is looking for an Executive Personal Assistant, “right hand”. This is an exciting opportunity to be a key player helping to make sure the CEO is well-organized and prepared professionally and personally, providing “high touch” support, taking as much off his plate as possible to focus on the business. The ideal candidate has 5+ years as an Executive Personal Assistant to a HNW executive, is a creative thinker who thrives on problem-solving and also has the maturity to work remotely successfully, meeting with the Founder/CEO as needed around Miami or at his home office. About the Job Manage the CEO's busy calendar and coordinate meetings, personal and professional Optimize the executive's time and priorities, acting as gatekeeper Coordinate travel and logistics, including detailed itineraries, personal and professional Prioritize emails and craft emails and any other correspondence on his behalf Be liaison to internal and external stakeholders; plan meetings including all logistic collateral materials; research to prepare him for meetings Maintain utmost discretion and handle sensitive information professionally Personal work, errands, handle any household issues, personal projects Ad hoc projects; plan dinners, events About You 5+ years supporting a HNW C-suite executive preferably in the finance or hospitality space. Proactive and anticipatory mindset - always ten steps ahead High emotional intelligence and strong judgment; able to act independently Ultra-organized and detail-oriented with great project management skills Microsoft Office Suite; tech savvy, AI tool experience a plus Strong communicator, diplomat, and relationship-builder Discreet, and trustworthy A warm engaging personality that likes to collaborate and make sure everything is done with a ‘high touch” service mentality. Base salary plus discretionary bonus, Comprehensive health benefits

Support ADC / ASC - Regional Spec Control with Design Change and Manufacturing Instruction delivery to downstream units and HDMA departments. Work Closely with all internal ASC units to ensure on time and accurate delivery of Design Changes and Manufacturing instructions. Responsibilities: Review work list and set delivery priority for Design Changes and Manufacturing Instructions using dashboard coupled with Group Leader and New Model Project Leader direction to achieve milestones. Daily delivery of Design Changes to LSC with detail and accuracy. Review and resubmit Manufacturing Instructions to departments when not complete and ready for delivery. Deliver Manufacturing Instructions to LSC with detail and accuracy. Work with team and unit to ensure all items are delivered before purchase orders. Actively participate in team meetings and support other team members when needed with delivery. Requirements: Excellent Communicator: Work with other spec control associates and external departments on questions and concerns with Design Changes and Manufacturing instructions. Self-motivated and detail oriented with ability to work with: Microsoft platform, and SharePoint. Should be a quick learner of new systems for BOM delivery - DCMS and BEAM. Should be a doer and respond quickly and effectively to ASC associates and external departments. A minimum of 5+ years on-the-job experience. Education: High School/GED level reading, communication, math and problems solving skills required to perform administrative support work. Completion of vocational training program may be substituted for 1 year of experience.

Now accepting applicants for Focus Group studies. Earn up to $750 per week part-time working from home. Must register to see if you qualify. No Administrative Assistant admin experience needed. Administrative Assistant Admin Work From Home - Part Time Remote Focus Group Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home. Compensation: $75-$150 (per 1 hour session) $300-$750 (multi-session studies) Job Requirements: Show up at least 10 mins before discussion start time. Participate by completing written and oral instructions. Complete written survey provided for each panel. MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date. Qualifications: Must have either a smartphone with working camera or desktop/laptop with webcam Must have access to high speed internet connection Desire to fully participate in one or several of the above topics Ability to read, understand, and follow oral and written instructions. Administrative assistant admin experience is not necessary. Job Benefits: Flexibility to take part in discussions online or in-person. No commute needed should you choose to work from home remotely. No minimum hours. You can do this part-time or full-time Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products. You get to review and use new products or services before they are released to the public. You must apply on our website and complete a set of questionnaire to see if you qualify. This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is required. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income.

About the Role: We are seeking a detail-oriented and organized individual to join our team as an Executive Administrative Assistant with a strong focus on accounting support. This role is ideal for someone who thrives in a remote work environment and is comfortable managing both administrative and financial responsibilities for a fast-paced, technology-driven professional services firm. Key Responsibilities: · Provide administrative support to ensure efficient operation of the remote office. · Update the QuickBooks financial system daily, following generally accepted accounting principles (GAAP). · Create and manage purchase orders and ensure employee time is accurately entered in QuickBooks. · Run bi-weekly payroll using Insperity, and serve as the primary liaison for any payroll-related issues. · Prepare and submit local and state sales and withholding tax reports. · Collaborate with the Accounting team to ensure timely and accurate invoicing. · Follow up with clients regarding invoicing discrepancies and late payments. · Answer and direct phone calls, take messages, and manage professional correspondence. · Schedule and coordinate meetings, manage calendars, and assist with logistics as needed. · Perform data entry, transcribe documents, and maintain organized electronic and hard copy filing systems. · Prepare and edit documents, including memos, reports, and emails. · Maintain and update employee records and assist in compiling internal reports. · Keep internal policies and procedures documentation current and accessible. Qualifications & Experience: · Bachelor's degree in Accounting or a related field is highly preferred. · Proven experience in an administrative support role with financial responsibilities. · Hands-on experience with QuickBooks and Insperity payroll processing is required. · Strong proficiency in Microsoft Office (Word, Outlook, and especially Excel). · Excellent organizational skills with strong attention to detail and accuracy. · Professional communication skills-both written and verbal. · Ability to work independently, prioritize tasks, and meet deadlines in a remote environment. · Experience handling sensitive financial and HR information with discretion. · Experience working for a professional services consultancy-especially in the technology or software sector-is a strong plus. Why Join Us? This is an excellent opportunity to apply your accounting education and administrative skills in a growing technology consulting company. We offer competitive pay, a flexible remote work environment, and a collaborative, mission-driven team culture. To Apply: Please submit your resume and a brief cover letter highlighting your relevant experience-especially with QuickBooks, Insperity, and any work in the technology or professional services space. We look forward to hearing from you!

The Administrative Assistant provides comprehensive administrative and organizational support to ensure the efficient operation of departmental activities within a global automotive organization located in Raymond, OH. The ideal candidate will be detail-oriented, proactive, and able to manage multiple priorities in a fast-paced, professional environment. Key Responsibilities: Perform a variety of administrative and clerical duties to support assigned department(s). Plan and coordinate meetings, conferences, and other departmental events, including preparation of documents and materials. Collect, compile, and maintain records, documentation, and files in an organized and easily retrievable manner. Gather data and prepare standard and custom reports to support business decision-making. Draft, edit, and proofread correspondence, presentations, and other communications. Provide support for department-specific tasks as required by specialty area. Coordinate basic procurement, expense tracking, or task management activities as needed. Communicate effectively across teams and departments while maintaining a high level of professionalism and confidentiality. Required Qualifications: 1 - 5 years of on-the-job administrative experience. Completion of a vocational training program may be substituted for 1 year of required experience and High School Diploma or GED required. Proven ability to manage multiple priorities and deadlines effectively. Strong problem-solving skills, organizational and documentation management skills. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint). Demonstrated attention to detail and accuracy in all work. Preferred Qualifications: Intermediate skills in Microsoft Excel, SharePoint, and/or SAP (Ariba). Experience in a corporate or manufacturing environment, ideally within the automotive industry. Work Environment: This role requires an onsite presence in Raymond, OH, with a minimum of 80% onsite work and up to 20% remote flexibility. Schedule may adjust based on business needs or project requirements. Location: Raymond, OH Type: Contract Duration: 12+ months, with possibility of extension No 3rd party agencies or C2C

We're Hiring: Real Estate Team Administrator Full-Time | Remote Work* (Twin Cities-based) | Competitive Pay Are you a highly organized, detail-oriented professional who thrives in a fast-paced environment? Do you love supporting a high-performing team and ensuring everything runs smoothly behind the scenes? Then look no further. We're looking for a Team Administrator to join our dynamic real estate team and be the backbone of our daily operations! What You'll Do: Administrative Duties ● Oversee all aspects of the administration of the lead agents' business. ● Manage schedules, appointments, and team calendars. ● Maintain lead agents' financial systems, P&L statements, bill payment, budgets, bank accounts, and business credit cards. ● Coordinate communication between clients, agents, and vendors. ● Maintain the team's CRM and transaction management systems ● Assist with social media, database marketing, and team events/trainings/meetings ● Keep the team organized and efficient - and have fun while doing it! ● Executive Assistant to Managing Partners, including travel booking ● Supervising other admin staff, if applicable, to include virtual assistants Marketing Duties ● Manage and update on the Team's website and blog(s) ● Manage Lead Agents' social media presence to include Facebook, Linkedin, Snapchat, Instagram, and NextDoor. ● Track and coordinate all inbound leads from websites, social media and other online platforms. ● Coordinate all client and vendor appreciation events. ● Actively identify, contact and set appointments with Assisted Living Facilities that may be interested in establishing a referral relationship with the team. ● Actively identify, contact and set appointments with Residential Builders who may be interested in being represented by the team. Minimum Requirements: ● Excellent verbal and written communication skills ● Good decision-making skills ● Strong interpersonal skills ● Strong organizational skills ● Excellent multitasking skills and the ability to perform efficiently and effectively under pressure ● Several years of professional work experience in related field/position ● High School Diploma/GED ● Able to work the vast majority of time remotely. Must be a full-time Minnesota resident who resides in the Twin City metro area. Preferred Qualifications: ● Post Secondary Education ● Prior experience as a real estate team administrator ● Strong familiarity with Followup Boss, Realscout, and CTE ____________________________________________________________________________ Why Join Us? ● We are a FUN team that prioritizes support for clients, agents and staff. ● Opportunity to grow with a top-producing real estate group ● Competitive salary + potential bonuses ● Opportunity to participate in the Team's fix and flip syndication ● Paid time off, flexible scheduling options, and more How to Apply: Send your resume and a short note telling us why you're a great fit to ********************** Make a difference. Keep us organized. Help us grow. We can't wait to meet our next superstar team admin!

About Us: ICE Consulting is a leading Managed IT Services provider dedicated to delivering excellence in IT solutions for small to medium-sized enterprises. Established in 1997, we pride ourselves on our dynamic work environment where collaboration, innovation, and growth thrive. We are currently seeking an Office Manager/Executive Assistant who is passionate about supporting our team and enhancing operational efficiency. Role Overview: As the Office Manager/Executive Assistant, you will play a crucial role in ensuring the smooth operation of our office while providing high-level support to our executive team. You will be responsible for managing administrative tasks, coordinating meetings, and maintaining office supplies, all while creating a welcoming environment for staff and visitors alike. Requirements Key Responsibilities: Manage day-to-day office operations, including reception duties, phone management, and visitor interaction. Field and manage incoming calls, emails, and correspondence efficiently. Organize meetings and events, including logistics, agenda preparation, and materials for participants. Assist with onboarding new employees and providing support to existing staff as needed. Coordinate procurement of office supplies and IT equipment, ensuring cost-effective purchasing. Maintain organized electronic and physical records, overseeing filing systems and documentation retention. Support executives with calendar management, travel arrangements, and expense reporting. Oversee office maintenance and liaise with vendors for facility management. Qualifications: Minimum 5 years of experience in an administrative role, preferably in a tech or consulting environment. Experience working in a Managed Service Provider (MSP) setting is a plus. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. Exceptional organizational skills with a strong attention to detail and the ability to manage multiple priorities. Excellent verbal and written communication skills. Ability to maintain professionalism and a positive attitude in a team-oriented environment. Personal Attributes: The ideal candidate will be a proactive problem-solver, flexible, and capable of thinking critically in a fast-paced environment. You should be someone who thrives on collaboration, embodies a strategic mindset, and possesses a keen sense of initiative. Why Join ICE Consulting? Joining our team means being part of a company that values innovation and professional development. We offer competitive compensation packages and opportunities for growth within the organization. Benefits 401(k) with company match Company Paid Holidays Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Training & Development Work From Home Free Food & Snacks Wellness Resources ICE Is proud to be an equal opportunity employer, focused on recruiting and retaining top talent at every level. We employ premier associates in the industry who deliver value and support to our growing customer base. In order to ensure Ice is holding itself to the highest level of delivery of outsourced managed services, and maintain the trusted and premier endpoint MSP solutions provider, all new employees must undergo our standard background check and drug screen test for pre-employment purposes.

The Executive Assistant works closely with the Sales Manager to focus on certain agent and branch functions in order to provide necessary support to the agents and branch to create a more effective and efficient branch operation. This is a full time 40 hour per week position- paying hourly rate based on experience! Essential Job Function: Schedule, promote and support agents individually and in group settings on the Howard Hanna Mar/Tech tools with a goal of increasing adoption and efficiency Onboarding new and experienced agents Process paperwork for agent departures and transfers Maintain all office purchasing/supplies Maintain all branch workrooms, supplies and equipment, including building maintenance supplies, directional signs, office supplies, warehouse stock items, copier/printer toner Manage branch floor duty/opportunity schedules Assist sales managers with recruiting packages Provide assistance to agents with copiers, computers, and phones assisting IT department as needed Troubleshoot agent ordering Submit appropriate Help Desk Tickets to receive tech support/troubleshooting for office equipment Assist sales manager with office social media posts including Facebook and Instagram New agent training including business systems/technology, paperwork procedures Sales meetings agendas Process outgoing mail and distribute incoming mail Other various administrative agent training and or support to sales managers with RVP approval Transaction Support: Process earnest money and commission check deposits Co-ordinate and process files in conjunction with the TC team Qualifications: Associates degree or 3-5 years branch operations preferred Proven ability to work well with a varied group of individuals while maintaining a positive and professional manner with all levels of management, agents and staff in person and in writing Ability to communicate in a clear, concise and professional manner with all levels of management, agents and staff both in person and in writing Proficiency in Outlook Proficiency in managing social media platforms including Facebook and Instagram Ability to train one on one or in small group settings High organizational skills in managing multiple projects simultaneously Ability to adjust direction when situation warrants Work independently without regular direct supervision Ability to multi-task and organize such that tasks are completed in an efficient and timely manner

Executive Assistant - Office Manager About the Job Tenax Therapeutics is growing! To support our growth we are seeking an experienced Executive Assistant - Office Manager. As we are a small team, you will play a critical, multifunctional role providing administrative support to the CEO and executive team, establishing office operations, managing corporate meetings and travel, boosting corporate communications, and providing assistance to the Finance, Clinical Operations, Quality, and external expert and consultant teams as needed. This role is ideal for a proactive, resourceful professional with demonstrated experienced supporting executives and execution teams achieve their goals in a rapidly evolving, high-energy environment. What You'll Do: Executive Assistant Manage complex calendars, scheduling meetings and calls while anticipating conflicts and promoting efficiency Assist with reading, researching and routing correspondence, drafting and managing correspondence and documents, editing/enlivening presentations, initiating phone calls on behalf of the team, and modifying calendars for a traveling and largely virtual team Prepare presentation materials for board of director, investor 1:1s and podium presentations, R&D Days (webcasts targeting medical experts and investors), and other corporate meetings Coordinate and book travel, ground transportation, meals for meetings, and hotels, and be internal superuser of the travel booking system Manage expense reimbursement documentation for the executive team Office Management Work with corporate event planner, medical education consultancies, and investment banks to manage onsite and off-site meetings and events, including Board and Investor meetings, partner meetings, and corporate events, ensuring smooth execution from planning to completion (meals, materials, logistics). Organize team events, offsites, and office celebrations to foster a positive and engaging workplace Assist corporate communications and investor relations with social media posts, map and actively follow patient groups, scientific organizations, and product development companies in the heart failure and pulmonary hypertension spaces; keep the team abreast of developments in the social sphere Manage website subscription updates, photos, etc. Coordinate establishing a local office and provide strategic and tactical input on balancing virtual and office-based work/meetings Manage mail, deliveries, shipments and office equipment Purchase materials and supplies, manage and organize vendor invoices in collaboration with team members and Financial Controller Finance Support Provide administrative support Assist with processing payables, data entry, preparing presentations and other related accounting tasks Clinical, Quality, Business Development, Medical Affairs, Regulatory Support Provide administrative support to multiple scientific, marketing, and operational functions Secure signatures on documents and contracts, notarizing various documents, couriering as needed; coordinate across multiple vendors and internal functions standard processes such as trial/corporate filing and document preparation/finalization/storage/access Coordinate special projects and operational tasks, including tasks related to legal or clinical documents Assist with other tasks as necessary Who You Are: Education: AA degree or equivalent. Experience:10+ years providing administrative support to c-suite personnel and managing office operations, including experience processing expense reports, assisting with accounting tasks such as payable. Experience in a publicly traded, biotech or pharma company a plus. Interpersonal: You're smart, energetic, and positive. Able to communicate with people of all walks of life with the same white glove treatment. Highly Organized & Detail-Oriented: You anticipate needs, prioritize effectively, and execute flawlessly. Solutions-Oriented & Resourceful: You are proactive problem-solver who takes initiative and thrives in a fast-paced setting. Adaptable & Positive: You bring a can-do attitude, remain composed under pressure, and embrace change with enthusiasm. Travel, Meeting and Calendar Management: You are skilled at arranging high profile meetings, corporate activities, managing travel and calendars for execs. Social Media Savvy: You are experienced at boosting corporate messaging through various digital media. Tech-Savvy: Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfortable troubleshooting basic office technology. Exceptional Communicator: Strong verbal and written communication skills with a keen ability to interact across all levels of the organization. Trustworthy & Discreet: You handle confidential information with the highest level of integrity. Telecommuting Requirements: While working remote, you must be able to keep all company sensitive documents, IT assets and information secure. You will need dedicated work area established that is provides information privacy and promotes deep focus and ability to communicate via teleconference without interruptions. Your must have internet speed of at least 50 Mbps (download) and 10 (upload) (i.e. sufficient to support audio-video teleconferences) Special Working Conditions and Physical Demands: As we establish an office, this position will transition from being remote to being onsite. This position requires the use of a computer for a significant amount of time. About the Company Tenax Therapeutics, Inc. (Nasdaq:TENX) is a Phase 3, development-stage pharmaceutical company focused on developing and commercializing products that address cardiovascular and pulmonary diseases with high unmet medical need. Our company is committed to improving the care of patients with life-threatening diseases, to a science-centric approach to this mission, to keeping patient safety and quality at the heart of our work, and to a supportive team environment. We offer competitive compensation and benefits including a 401(k) plan, company match, and generous vacation and holiday plan. Tenax Therapeutics, Inc. is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State or local laws. All employment decisions are based on valid job ‐ related requirements. If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to apply online, you may request a reasonable accommodation to express interest in a specific opening by sending us an email at ********************** Recruiting Agencies, Please Note: Tenax Therapeutics will not accept unsolicited assistance from recruiting/search agencies for this employment opportunity. Please, no phone calls or emails. All resumes submitted by recruiting or search agencies to any employee at Tenax Therapeutics via email, through the Internet, or in any form and/or method without a valid written search/recruitment agreement in place for this position will be deemed the sole property of Tenax Therapeutics. No fee will be paid in the event the candidate is hired by Tenax Therapeutics as a result of the referral or through other means.

Title: Operations Manager Assistant Duration: Contract Our client, located in Columbus OH, has an immediate need for an Operations Manager Assistant. This position will fulfill roles in operations, sales, and marketing. Day-to-day, our client's involved in a business that deals with and handles a lot of communication. Having the ability to communicate between several mediums is a highly advanced skill-set, and will be required for this job. Having proficiency in communication between Gmail, Slack, Google Hangouts, Zoom, WhatsApp, Facebook, text, and voice call is preferred and highly valuable in this role. Having the ability to manage a team of individuals and handling multiple business conversations simultaneously will allow for a strong/steady flow of operations. Attention to detail and organization skills are preferred. Work travel is not required, but appreciated for company sponsored events, exhibits, energy supplier trainings/meetings, and/or trade shows. Objective: To assist in operations, sales, and marketing helping the partners grow their business with new business and renewal business by providing back-end operations, customer service, and overall support enhancing client relationship management. Responsibilities: • Operations o Client RFP (Request for Proposal) creation, tracking, monitoring, and completion) o Commissions Training/Future Tracking o CRM Data Entry & Development/QA/Evolution directly with our Operations Architect • Sales Support o Client communication and follow-ups via phone/email/text alongside efforts of sales agent • Marketing o Market research, studying, digesting, retaining, and growing in the industry to stay up to date for role with agents and clients. o Social Media engagement/growth (ie: LinkedIn Lead Gen) The needs of an Operations Manager Assistant include: • Exceptional organizational and project management abilities • Entrepreneurial spirit • Possess independent judgement and takes initiative to learn about the industry and stay up-to-date on the market • Coachable, teachable, and willing to learn (outside of their normal comfort zone.) • Must be able to communicate effectively both verbally and in written form with a professional and positive attitude • Proactive mindset, resourceful and creative problem solver • Ability to work effectively and independently in a fast-paced environment • Strong attention to detail, commitment to producing accurate work • Meticulous with follow-through, project oversight and deadlines

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022! : Join Job Duck as an Executive Assistant and Billing Coordinator by supporting a dynamic legal team in the Commercial & Corporate practice area. This role offers a unique opportunity to contribute to a collaborative and client-focused environment, where your attention to detail and enthusiasm will make a daily impact. You'll assist with billing coordination, email and calendar management, onboarding clients, and supporting payroll and document drafting. The ideal candidate is curious, independent, and eager to grow into a trusted team member who thrives in a fast-paced, professional setting. If you enjoy solving problems, working with numbers, and being part of a kind and congenial team, this role is for you. • Salary Range: from $1,060 USD to $1,150 USD. Responsibilities include, but are not limited to: Support client onboarding processes Draft basic legal and administrative documents Manage email communications Track billable hours and calculate payments Learn and assist with paralegal tasks as needed Open matters in Clio CRM Schedule meetings and maintain calendars Assist with payroll and payment tracking Calculate referral fees for external attorneys Coordinate billing and prepare invoices Requirements: Additional Job Description • Location: Remote • Time Zone: EST (Connecticut), US. • Working Hours: Monday to Friday, 9 AM to 5 PM EST (flexible schedule) • Software/Tools: • CRM: Clio • Communication: Slack Required Skills •Minimum of 1 year of experience in an administrative assistant role. •Advanced/native-level English skills (both written and spoken) • Kind, collaborative, and personable • Independent, enthusiastic, and proactive • Curious problem-solver • Team-oriented and client-focused • Strong attention to detail Billing Skills • Organized • Comfortable with numbers • Proficient in Excel/Google Sheets Paralegal-Type Tasks • Good judgment and strong social skills • Legal background optional Work Shift: 8:00 AM - 5:00 PM [EST][EDT] (United States of America) Languages: English Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

Executive Assistant and Coordinator The Executive Assistant and Coordinator position offers an exciting opportunity for a detail-oriented, strategic, and collaborative individual to support the Office of the CEO and the Managing Director of Development. This person must be a superior communicator who can proactively anticipate needs, thrive in a fast-paced, entrepreneurial environment that is results-driven and community-oriented, and be able to manage a dual-reporting relationship. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among competing priorities. In addition to managing daily administrative functions, this individual will play a key role in coordinating and driving projects forward-ensuring timelines, deliverables, and communication flow smoothly across internal and external stakeholders. The Executive Assistant and Project Coordinator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Key Responsibilities: Executive Support: Works closely and effectively with the CEO and Managing Director of Development to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Plans, coordinates, and ensures schedules are followed and respected. Provides a ‘gatekeeper' role, creating win-win situations for direct access to the leader's time and office. Prepare, edit, and proofread correspondence, presentations, reports, and other written materials that are sometimes confidential. Maintain confidentiality while supporting high-level strategic and operational initiatives. Prepare monthly expense reports and reconcile receipts with accuracy. Prioritize conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. Project Coordination: Serve as a liaison and coordination point for projects within the Development team and cross-functional initiatives. Track and manage project timelines, milestones, and deliverables, ensuring accountability and proactive follow-up on next steps. Coordinate internal resources and external partners to ensure project objectives and deadlines are met. Support document and data organization for active projects, including contracts, budgets, schedules, and communications. Collaborate with team members to streamline workflows, identify process improvements, and enhance communication across departments. Job Requirements: Strong attention to detail, process orientation, and general administrative skills. 5 + years of experience supporting c-suite level executives, ideally in private equity, real estate, or hospitality industries. Strong interpersonal skills and ability to interact and communicate effectively throughout the organization as well as with external relationships with poise and tact. Ability to maintain a positive attitude and composure while working in a fast-paced environment requiring constant adjustment and reprioritization. Superior proficiency in the Microsoft Office Suite as well as other software applications (Profit.co). Strong drive and ability to pivot quickly in a rapidly changing environment. Work well in teams with a roll-up-the-sleeves attitude and a general inclination to help where needed. Must operate with a high level of discretion and maintain confidentiality.

What We Do At C.A. Fortune, we aspire to maintain our position as the nation's leading consumer brands agency. We realize how fortunate we are (pun intended) to offer comprehensive solutions to our clients. From sales management to marketing, all the way down to insights and e-commerce, our boutique service model offers a breadth of services to our clients. Who We Are People. Passion. Purpose. Our people are the core of our business. Our unique boutique service model allows our people to follow their passions with a purpose, all while delivering excellent services to our clients. We are committed to living out our values. We are fearless and curious innovators who lead with solutions, empower others, and do the right thing, always. We are a family-first organization and recognize the importance of a healthy and flexible work-life balance, a positive support system, and the power of diversity and inclusion. Overview of the Role The Executive Assistant & Tradeshow Coordinator provides high-level administrative and logistical support to 2 members of the Executive Leadership Team while also leading the coordination and execution of company tradeshow participation across key industry events. This dual-function role ensures seamless executive operations, effective time management, and professional representation of the company at client- and industry-facing events. Location: Must be local to Chicago, IL in-office 3-4 days a week Salary range $80,000 - $90,000 based on experience, qualifications and skills At C.A. we're not looking for perfection, just people that want to commit to a us and grow their careers long-term. We are on a mission to build better brands that inspire healthier lifestyles for consumers and their families. If you're looking for a sign to apply, here it is! What You'll Do at C.A. Fortune Executive Support - 60% Provide proactive calendar and scheduling management for assigned executives, ensuring alignment with priorities and minimizing conflicts. Coordinate travel arrangements, itineraries, and expense reports - balancing cost, time and convenience Anticipate needs - both operational and personal before they are voiced ensuring the executive is prepared and give time back to the business Client meeting, calendar management, proactive needs of the dedicated teams (ex: client holiday gifts, client/internal meeting coordination, booking and coordinating client dinners/entertainment, etc.) Prepare correspondence, meeting agendas, and presentation materials; take and distribute meeting notes and follow-up actions. Serve as a liaison between executives and internal/external stakeholders, maintaining professionalism and confidentiality. Support special projects, company communications, and event logistics as assigned. Tradeshow Coordination - 40% Plan, organize, and execute company presence at industry tradeshows and events in partnership with Corporate Marketing, Sales, and Client Service teams. Manage hotel room blocks, travel logistics, exhibitor and attendee registrations, and shipment coordination for all show participants. Develop and maintain show rosters, event briefing documents, and on-site contact lists. Coordinate with event organizers, vendors, and internal stakeholders to ensure smooth pre-show planning, on-site execution, and post-show follow-up. Track budgets, vendor invoices, and expense reconciliation related to tradeshows in partnership with Finance. Partnering with ELT to determine core attendees. Owner of corporate tradeshow playbook & all pre show planning calls Maintain an annual tradeshow calendar and support strategic event planning cycles Partner with Corp Marketing to ensure employees uphold C.A. brand when in attendance and ensure sponsorship support Ex - Swag ordering and coordination, shopping of all tradeshow materials, facilitate all IT needs and meeting rooms What You Should Bring to the Table 5+ years of executive or admin support experience Experience with events/ tradeshow coordination Demonstrate a high level of confidentiality is required Office & Outlook proficiency Proficient in Excel, PowerPoint, Word Experience supporting multiple executives Experience managing travel coordination for large groups Effective communicator A demonstrated competency in multi-tasking and problem-solving with focus on meeting deadlines Extremely organized and detail-oriented Perks 16 days of PTO 11 paid company holidays per year 2 paid volunteer days per year Bonus Eligible 3 months fully paid parental leave (regardless of gender) Medical, dental, and vision Paid company life insurance 401k with company match Summer hours (half day Fridays from Memorial Day thru Labor Day) Work from home flexibility Come As You Are C.A. is committed to making our company more inclusive. Diversity fuels our innovation and better connects us to our clients, our colleagues, and our communities. Based on research, we know that women and other marginalized groups tend to apply to roles only when their experience perfectly matches the job description. That said, we encourage you to apply if you meet the majority of qualifications, especially if this role aligns with your career trajectory.

Victory Staffing is a Direct Placement staffing agency. We strive to exceed your expectations by breaking barriers and changing the game. We help fill jobs from manufacturing to executives. Our Account Managers and Recruiters are skilled with years of experience working in various industries. Put our experience to work for you! We are looking for a skilled Executive/Personal Assistant who is capable of managing the account and client relationship. You will be responsible for running remote back office support seamlessly and efficiently to ensure client satisfaction. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor to our clients. In addition to having the opportunity to work with our clients, you will be connected to the rest of our Victory Staffing Team. This community is made up of kind, talented, and driven contractors that truly want to see one another succeed. You will be included in regular calls with clients and other contractors, and have the opportunity to reflect our company mission, vision, and values. Please look closely at the requirements and qualifications listed below as these are what will lead to success in this role. We sincerely appreciate your interest in joining our team! EXPECTATIONS Represent Victory Staffing Virtual Assistants in a Positive & Professional Manner Demonstrate an exceptional work ethic and a positive attitude in all interactions Ensure all communication reflects the company's values and level of professionalism Embrace Victory Staffing values, standards, and contribute to a thriving company culture Take Ownership of Client Satisfaction Lead and manage client accounts and interactions Understand and anticipate client needs while also communicating progress and updates Address challenges and problem solve without compromising quality of service Demonstrate a commitment to excellence in high-quality work and attention to detail Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service. Operational Responsibilities: Provide high-quality administrative support to clients, and occasionally collaborate with fellow Victory Staffing team members as an opportunity for growth and to increase level of service Effectively manage tasks, projects, and deadlines to always meet client expectations Maintain open communication with the client, external stakeholders, and the Victory Staffing team Provide the utmost care with keeping sensitive and confidential information private and secure at all times RESPONSIBILITIES Manage email by prioritizing and filtering messages, and ensuring timely responses Manage complex schedules that require proactive calendar coordination and reminders Handle and anticipate complex issues and resolve in a timely and professional manner Able to plan and coordinate details for meetings, conferences, or events Prepare presentations and materials, and conduct project research when necessary Maintain updated CRMs, analyze trends, and identify helpful insights for decision making Effectively collaborate with others to accomplish tasks and complete projects Strong communication skills and the ability to draft or edit all forms of correspondence Establish trust and use discretion when handling sensitive and confidential information Be familiar with scheduling, project management, and CRM tools and software Handle other administrative support tasks as requested GENERAL QUALIFICATIONS Must reside and be authorized to work in the United States At least 2 years of the demonstrated experience outlined above At least 2 years of experience working full-time in a virtual role Available at least 20 hours per week to support high-touch, deliverable-focused clients. TECHNICAL QUALIFICATIONS Knowledge of various scheduling, project management, and CRM technologies to manage and make helpful recommendations to clients. Experience and confidence in coordinating large-scale webinars including scheduling, facilitating, overseeing breakout rooms, and troubleshooting technical issues. Experience making travel arrangements and handling last minute changes. Experience with high-volume email inboxes and calendar management. Experience and comfortability with a range of technology such as Google Suite, Microsoft Office, Calendly, Slack, and Project Management Tools. Package Details Benefits Manage your time well to meet varied deadlines Invest in your own development and learning Health insurance 401k Matching Paid Time Off The opportunity to make a global impact

Executive Personal Assistant- remote but will need a vehicle to run errands when needed. Salary: $70K-$85K, plus benefits and bonus. Our client is seeking an Executive Personal Assistant that is energetic, highly organized, and independent problem-solver to work remotely in the Palm Beach area. Responsibilities are as follows: Actively manage the calendar including the confirming of meetings, managing conflicts, and rescheduling and determining of meeting locations. Responsible for managing and coordinating multiple priorities. Excellent communication skills. Able to oversee emails and handle follow-through. Prepare meeting information including prior communications to support the meeting, create agenda and follow up on action items. Excellent writing skills to compose correspondence including emails, reports, and proposals. Handle owners personal and business needs. JOB Qualifications, Knowledge, and Ability: Proficient in Microsoft Office. Attention to detail in composing and proofing materials, establishing priorities, decision making, and deadlines. Must work independently. Must be able to handle a fast-paced environment with the ability to juggle multiple tasks and demands.

Benefits: Dental insurance Health insurance Paid time off Job Title: Executive & Personal Assistant Location: ACE Wellness Center Reports To: Clinical Director Position Type: Full-Time ACE Wellness Center is seeking a highly organized, professional, and proactive Executive & Personal Assistant to support our executive team and manage various personal tasks. This role is ideal for someone who thrives in a dynamic environment and is adept at juggling multiple responsibilities with discretion and efficiency. The Executive Assistant will be responsible for managing schedules, coordinating meetings, taking detailed notes, ensuring seamless communication and task execution, and overseeing personal and household tasks as assigned. Key Responsibilities: Reports To: Clinical Director Executive Support: Manage calendars, schedule meetings, and coordinate appointments. Handle correspondence, prepare reports, and assist with presentations. Coordinate travel arrangements and itineraries. Assist with social media management and career-related tasks. Manage and maintain the Clinical Director's calendar, including scheduling and rescheduling meetings and appointments. Attend all mandatory meetings alongside the Clinical Director to take comprehensive and accurate notes. Prepare meeting agendas and distribute minutes as needed. Track and follow up on action items from meetings and ensure timely completion. Coordinate with internal departments and external partners to organize meetings, trainings, and events. Assist with special projects and administrative tasks as assigned by the Clinical Director. Maintain confidentiality in all matters relating to clients, staff, and organizational affairs. Monitor emails and provide timely responses or follow-ups as directed. Ensure the Clinical Director is well-prepared and informed for upcoming commitments. Personal Assistance: Oversee household management, including coordinating with cleaners and organizers. Manage personal errands such as dry cleaning pickup/drop-off and pet grooming appointments. Order household items and manage bill payments. Schedule and manage personal appointments. Other duties as assigned. Qualifications: High school diploma or equivalent; Associate's or Bachelor's degree preferred. Proven experience as an executive or personal assistant. Minimum of 2 years of administrative or executive assistant experience, preferably in a healthcare, clinical, or behavioral health setting. Exceptional organizational and time-management skills. Strong communication skills, both written and verbal. Ability to handle confidential information with discretion. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), virtual meeting platforms (Zoom, Teams, etc.), and social media platforms. Strong attention to detail, reliability, and discretion. Ability to work independently as well as collaboratively in a team environment. Valid driver's license and reliable transportation. Compensation: $50,000 range Benefits and additional perks available Work Environment: This position requires attendance at both in-person and virtual meetings. Flexibility and a professional demeanor are essential. Some local travel between sites may be necessary. Compensation: $45,000.00 - $50,000.00 per year We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. About Us At ACE Wellness Center it is our mission to serve adults, children, and their families with high-quality, innovative, and individualize care that will lead to a life filled with Fortitude and fulfillment. Our philosophy emphasizes the importance of accountability, courage, and enlightenment to guide each individual in their healing journey. We strive to influence and assist individuals so that they can maneuver the direction of their own lives in a community-based Setting. ACE Wellness Center is comprised of five different components. We have our ace wellness medical center. We have our alternative medicine clinic. We have Our rejuvenating beauty clinic. We have our individual and family Therapeutic services. We Also have ACE Wellness Corp. which is our nonprofit sector in which we take donations and grants to cover cost for the families we serve. At ACE Wellness Center we take pride in the staff that we hire. Our staff goes through extensive training to be credentialed in order to serve our families. The staff here at Ace give their clients quality care that comes from a place of empathy, integrity, and diligence. We take pride in treating our clients with the Upmost respect, devotion, and benevolence. We have five distinctive ways to serve you, please let us know which way we can help you the most. We look forward to working with you and your family. Contact Our intake department today to start making the highest and best changes of your life.

About Us: Headquartered in St. Louis, MO, USA, Afinitas is the global market leader for pipe and precast concrete equipment, forming systems and concrete accessories used to build the world's critical transportation, water and utility infrastructure systems. Afinitas is known for the innovative technologies and services it provides through its trusted HawkeyePedershaab, BFS, New Hampton Metal Fab and other well-known brands, which customers have relied upon for decades. Afinitas is a part of BW Forsyth Partners, LLC, the investment arm of Barry-Wehmiller, a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world. Job Description: JOB SUMMARY The Executive Assistant & Internal Communications Coordinator will support the needs of a remote based CEO and the HQ executive team, working closely with various functional teams on internal communication development and deployment, industry and company event coordination and execution, and other internal program support. The ideal candidate will have the ability to write and edit professional, polished, error-free communications in a timely fashion, with a keen awareness of audience and purpose. ESSENTIAL FUNCTIONS & RESPONSIBLITIES Manage the monthly creation, translation and distribution of the company newsletter; source stories and develop creative content to illustrate and bring to life company culture and values, along with highlighting People and Culture efforts Ensure the development of clear, concise, compelling, and error-free communications and collateral with an understanding of employee needs and company/culture tone of voice Support the creation, updating and placement of content on the Afinitas intranet site to ensure a simple, clean and engaging experience for team members and leaders Partner with People and IT teams to ensure Brite Sign technology is utilized as a tool to provide branded and timely dissemination of internal communication, creating templates for site focused content and acting as corporate administrator of the software. Manage internal branding program through development, procurement, distribution, and financial tracking of branded collateral Centralize the planning and coordination of Afinitas service and recognition programs to create a highly organized and culturally aligned experience Calendar management for Chief Executive Officer, including maintaining an executive calendar of core business planning and industry events Plan and coordinate key internal and external events for executive leadership team (i.e. customer trips, offsite executive meetings, holiday parties, business update meetings, team building activities) Schedule, book, and coordinate domestic and international travel (including flights, ground transportation, hotels) for Chief Executive Officer Welcome candidates, customers and guests, providing a warm, red-carpet experience Assist in onboarding new team members in the St. Louis office Shipping (FedEx, UPS) of various documents, collateral, marketing materials, IT equipment to support CEO and HQ office needs Field calls and forward requests to appropriate team members where necessary Work closely with other Executive and Administrative Assistants within the organization on collaborative projects Maintain awareness of written/visual communication best practices and ensure development of skillset to implement them when appropriate Note: the duties and responsibilities described above are not exhaustive and additional assignments, duties, or responsibilities may be required with this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Afinitas in its sole discretion. QUALIFICATIONS Associates Degree in Business, Communications, Marketing, English or other related field, preferred Previous executive experience from a similar profession/corporate background 2+ years of related communications support experience Ability to work with confidential materials and quickly build trust among key stakeholders Excellent organizational skills and attention to detail Ability to manage multiple tasks simultaneously and adapt to shifting priorities Positive mindset with a problem solver “can-do” attitude High level of proficiency in MS Office Suite (Outlook, Word, Excel), in addition to Microsoft Teams and SharePoint Strong skills with visual tools like Power Point and/or Canva Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future WORK ENVIRONMENT This is an office position that spends time in manufacturing facilities. The employee must be able to correctly wear and use any Personal Protective Equipment (PPE) required by the employer when in the manufacturing area. This role requires the ability to lift and move items up to 30 lbs, pack and ship materials, count inventory, stand and walk for long periods of time (up to 10 hours a day during events) At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work-therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process. Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify. Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments. Company: Afinitas

JOB SUMMARYAs a Conflict Checks Senior, you will play a key role in supporting the firm's commitment to independence and ethical compliance. You will assist in the day-to-day management of the firm's conflict checking and entity independence processes, helping engagement teams identify, evaluate, and address potential conflicts. This includes reviewing flagged conflicts, conducting preliminary research, providing guidance, and escalating issues as appropriate to ensure compliance with regulatory and firm standards. This role reports to the Independence and Ethics Compliance Leader of the UHY LLP National Office and works closely with the Conflict Checks Manager to maintain alignment with the firm's ethical and regulatory obligations. Conflicts & Independence Responsibilities Coordinate and execute the day-to-day conflict check process by reviewing potential conflicts identified through the firm's conflict checking system, researching client and engagement relationships, and advising engagement teams on independence considerations prior to client acceptance Evaluate conflict check submissions and prepare recommendations for escalation to the Manager, Independence and Ethics Compliance Leader, or Independence Committee when higher-level review is required Support the investment audit process by tracking auditee selections, reviewing initial findings, and preparing summaries for Manager review Monitor independence-related updates issued by regulatory bodies (e.g., AICPA, PCAOB, SEC, DOL, GAO) and assist in assessing impacts on firm processes and tools Maintain and update conflict monitoring systems and tools (e.g., Intapp, Entity-tree management), ensuring accuracy and completeness of data and identifying opportunities for process improvements Respond to inquiries from UHY engagement teams and UHY international network firms by performing initial research and providing preliminary guidance or escalation recommendations Contribute to training and awareness efforts by providing real-case insights and feedback to help refine the firm's training related to conflict checks and independence. Collaboration and Quality Management Support the Manager in contributing to UHY LLP Management Committee discussions by preparing updates, summaries, and documentation related to conflicts and independence procedures Apply knowledge of quality management standards to help maintain processes and monitoring activities that support independence and ethics compliance Collaborate with National Office team members to help document and evaluate controls related to conflict checking and independence, including gathering process information and coordinating testing activities Assist in maintaining standardized conflict check procedures and identifying opportunities to improve consistency and efficiency across engagement teams Coordinate communication with independence personnel across UHY international network firms to support consistency and responsiveness on shared engagement matters Supervisory responsibilities N/A Work environment Work can be conducted remotely or in a professional office environment with minimal distractions Physical demands Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time Must be able to lift up to 15 pounds at a time Travel required Travel of 5% to 10% is required for attendance at conferences, attendance, and/or facilitation of in-person training and National Office Team Meetings Required education and experience Bachelor's degree in accounting, business, or related field Paralegal certificate or related experience performing conflict checks in a professional services firm 3+ of experience in public accounting, at a law or professional services firm, including time spent supporting independence, compliance, or conflicts Preferred education and experience Experience with Intapp, Deltek Maconomy, and Salesforce Familiarity with the implementation and ongoing maintenance of quality such as SQMS No. 1, ISQM1 and QC 1000 Familiarity with the Independence rules and Standards for the AICPA, PCAOB, SEC, DOL, and GAO. Familiarity with GASB standards Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice. WHO WE ARE UHY is one of the nation's largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients' business challenges. As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms. WHAT WE OFFER POSITIVE WORK ENVIRONMENT Enjoy a collaborative and supportive work environment where teamwork is valued. ATTRACTIVE COMPENSATION PACKAGES Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual. COMPREHENSIVE BENEFIT PACKAGE Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.