Executive Assistant/Office Manager remote jobs - 639 jobs

Executive & Personal Assistant, Office of the CEO San Francisco, CA | Full-Time, Exempt, Contract-to-Hire (1-Month Conversion Timeline) Local candidates only | Sponsorship unavailable The Organization Hansell Tierney is partnering with a San Francisco-based private family to recruit an experienced Executive & Personal Assistant to support the CEO and their family directly. This role provides high-touch administrative, logistical, and personal support across the principal's business, philanthropic, and personal activities. The Opportunity: We are looking for a highly capable and discreet Executive & Personal Assistant to provide day-to-day support for a CEO and their Head of Office and, by extension, ensure the smooth functioning of the executive's broader professional and personal commitments. This role operates largely behind the scenes and is focused on creating clarity, efficiency, and continuity in a dynamic environment. The Executive & Personal Assistant will partner closely with a small leadership team, anticipate needs, manage priorities, and independently resolve issues as they arise. The scope of support spans business-related coordination as well as select personal and household-related logistics. The ideal candidate brings sound judgment, a calm presence, and a solutions-oriented mindset. They are comfortable working with limited direction, value discretion and trust, and take pride in enabling others to operate at their best without seeking visibility or recognition. This position is well-suited for someone who enjoys autonomy, thrives in fast-paced environments, and prefers meaningful impact over spotlight. You Will: Corporate (70%) Serve as an operational extension, ensuring seamless execution of both professional and personal workflows. Assist with CEO calendar management, travel logistics, meeting preparation, and priority filtering-executed through the Office of the CEO. Proactively track deadlines, commitments, and follow-ups, escalating only when necessary. Coordinate frequently shifting calendars, high-urgency scheduling needs, and last-minute meeting changes with minimal friction. Liaise with internal teams and external partners as directed. Gather background materials, links, documents, and context for upcoming commitments, ensuring information is organized and easy for them to access. Track routine deadlines, follow-ups, and recurring tasks to ensure upcoming needs are anticipated, and nothing falls through the cracks. Assist in preparing for traveling to executive off-sites, monthly exec meetings, and occasional press or investor activities. Represent the CEO Office with professionalism, emotional intelligence, and composure. Handle sensitive business information with the highest level of discretion. Personal (30%) Run errands, manage personal pickups/drop-offs, and interface with the household team as needed. Support family logistics discreetly and thoughtfully, including being comfortable around and genuinely enjoying interactions with young children when assisting with family-related needs. Collaborate with security personnel, household staff, and cross-functional internal partners; proactively build positive working relationships with all individuals in the CEO's orbit. Coordinate appointments, reservations, gifting, returns, home deliveries, and vendor interactions. Maintain accurate digital records, logs, and spreadsheets for household and personal workflows; ensure information is consistently updated, organized, and easily referenceable. Computer savvy and disciplined record-keeping are essential. Be available to pop over to the CEO's home on short notice when needs arise. Maintain deep familiarity with the surrounding area (restaurants, traffic timing, vendors, services) Handle sensitive personal information with the highest level of discretion. Build trusted relationships with the CEO's various teams. You Have: 5+ years of experience as an Executive Assistant, Personal Assistant, or hybrid EA/PA. Demonstrated comfort supporting both business and personal workflows. Proven ability to operate in a fast-paced environment with shifting priorities. Exceptionally low ego, calm demeanor, and a quiet, steady presence. Strong anticipatory thinking. Resourceful problem solver who does not need step-by-step instructions and avoids unnecessary follow-up questions. Comfortable with occasional nights/weekends and responsive to fast-moving needs. Highly organized, detail-oriented, and able to juggle multiple streams of work fluidly. Technically savvy with strong computer skills, and comfortable working in spreadsheets, trackers, and digital record-keeping systems; able to create, update, and manage logs, trackers, and documentation with accuracy and clarity. Willingness to help with anything-from scheduling to errands to special projects-without hesitation. College degree preferred. Location: San Francisco, LOCAL CANDIDATES ONLY - Combination of in-office, in-residence, and remote work environments in support of principal's needs. Compensation Range - Anticipated Hourly Range $60 - $70 while on contract, depending on experience; $130,000 - $155,000 annually at conversion. CONTRACT TO HIRE - 1 Month anticipated conversion timeline Benefits - Medical, Dental, Vision, 401(K), PTO, paid holidays, and STD/LTD/AD&D! *This Organization Participates in E-Verify* This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. About Hansell Tierney: Hansell Tierney is one of the premier staffing and recruiting companies in the country. Launched in 2001, we are a woman-owned business that serves and staffs organizations by doing things the right way, not just the easiest way. Hansell Tierney partners with candidates and clients to match the best candidates with interesting local opportunities. We navigate every relationship with the highest level of discretion and service while holding ourselves accountable to our promises. Our business thrives on our deep understanding of the job market and our ability to skillfully tailor our recruitment process to meet our clients' unique needs.

A leading technology company is seeking a Senior Localization Executive in San Francisco to oversee the localization of film and series content. The ideal candidate will have over 6 years of experience with subtitling, robust project management skills, and the ability to liaise with various global vendors. This role ensures that localized content meets the original creative intent while managing complex workflows and timelines for a global audience. #J-18808-Ljbffr

Executive Personal Assistant to HNW Entrepreneurial Principals, Investment Firm, Houston Texas, Local Remote A highly successful HNW entrepreneurial couple, 1 in the P/E space and the other in design is looking for an Executive Personal Assistant to provide seamless administrative support, personal and professional as a true “right hand”. The ideal candidate has at least 5 years of experience supporting a HNW principal, preferably in the investment/ finance space or hospitality and has a “high touch” service- oriented mentality. This role will encompass a wide range of responsibilities that are essential for ensuring the principal's lives run as smoothly as possible, taking as much off their plate to focus on their businesses and family. This is a local remote position with the ability to meet occasionally as needed at their home or other venue to make sure all projects for the business or home are running smoothly as well as run needed errands. About the Job: Support the principals with all day-to-day matters including personal/professional calendar management, scheduling meeting and making sure they are fully aware of the children's, schedules and activities Anticipate the needs of the principals and liaise with key stakeholders in their businesses Organize and manage personal, domestic/international travel arrangements including detailed itineraries. Provide a broad range of administrative support for the home; Handle property management issues, repairs, renovation projects, payroll; run errands, manage cars and insurance Plan dinners/events, personal and professional Handle correspondence, including emails, letters, prioritizing and responding on behalf of the principals Expense reporting Assist with ad hoc projects. 1099 Contract Base Salary, Discretionary Bonus, Healthcare Stipend About You: At least 5 years of experience as an Executive Personal Assistant supporting a high- level executive or HNW principals, preferably in the finance space/P/E space Bachelor's Degree Has a creative mindset to solve problems independently with diplomacy and thoughtful analysis. Has the maturity to work remotely with proven success High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Excellent Microsoft Office skills; Tech savvy and interested in keeping up with new technology, particularly AI to improve processes in the home as well as with their business ventures Excellent written and verbal communication skills A warm engaging personality with a positive “can do” attitude and a “high touch” service mentality.

Now accepting applicants for Focus Group studies. Earn up to $750 per week part-time working from home. Must register to see if you qualify. No Administrative Assistant admin experience needed. Administrative Assistant Admin Work From Home - Part Time Remote Focus Group Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home. Compensation: $75-$150 (per 1 hour session) $300-$750 (multi-session studies) Job Requirements: Show up at least 10 mins before discussion start time. Participate by completing written and oral instructions. Complete written survey provided for each panel. MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date. Qualifications: Must have either a smartphone with working camera or desktop/laptop with webcam Must have access to high speed internet connection Desire to fully participate in one or several of the above topics Ability to read, understand, and follow oral and written instructions. Administrative assistant admin experience is not necessary. Job Benefits: Flexibility to take part in discussions online or in-person. No commute needed should you choose to work from home remotely. No minimum hours. You can do this part-time or full-time Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products. You get to review and use new products or services before they are released to the public. You must apply on our website and complete a set of questionnaire to see if you qualify. This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is required. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income.

*If you are a recruiter or staffing firm, please don't reply to this job posting. Thank you.* About the Company E2 is a clean energy tech company providing rapid-installation power solutions for businesses and communities. Our solutions rely on industry-leading, American-made components currently performing in markets throughout the world. EnergyTwo DevCo LLC designs, develops and manages clean energy generation, storage and electric vehicle (EV) charging systems for businesses and streamlines construction by containing all components and digital smarts in one unit, the E2 PowerPad. About the Role We're looking for a highly capable Executive Assistant who operates at the strategic level - someone who can be “in the room,” anticipate needs, organize priorities, and create clarity in a fast-moving environment. This is a right-hand partnership to the CEO of a solar tech/virtual powerplant company with event coordination and cross-functional involvement. Ideal for someone who enjoys being at the center of relationships, operations, and execution. Responsibilities Serve as trusted partner and point-of-coordination for the CEO across business, travel, and operational needs. Manage and protect the CEO's schedule, priorities, and focus. Prepare briefs, presentations, investor materials, and follow-up communications. Coordinate travel, speaking events, and stakeholder engagements. Support internal leadership team alignment and cross-department organization. Maintain discretion, situational awareness, and executive poise in high-stakes settings. Qualifications 10+ years in executive support, operations, or chief-of-staff-type roles. Experience in clean tech, finance, venture, or high-growth environments. Comfortable traveling and working in dynamic, evolving contexts. Highly organized, emotionally intelligent, and confident working with executives and investors. Remote work will be considered but the CEO will be based out of Kings Beach, Lake Tahoe and need to travel there frequently (hybrid remote role).

A leading logistics firm is seeking a Senior HR Business Partner in San Francisco to drive organizational effectiveness and cultural transformation. The role requires strategic partnership, data fluency, and executive influence. Candidates should have over 5 years of HR experience. Excellent benefits and competitive salary ranging from $140,000 to $193,000 are offered, along with a flexible work environment. #J-18808-Ljbffr

Omada Health is on a mission to inspire and engage people in lifelong health, one step at a time. Job overview: We are seeking a highly skilled Payroll & Stock Administration Manager to oversee our payroll operations and stock administration functions. This role is crucial in ensuring accurate and compliant payroll processes while managing the complexities of equity compensation. The ideal candidate will have a robust understanding of payroll systems, stock administration, and a passion for continuous improvement and employee satisfaction. About you: You are a detail-oriented accounting professional with expertise in payroll and equity compensation. With a deep understanding of relevant laws and accounting standards, you are adept at managing complex processes. You have strong analytical skills and the ability to communicate effectively with employees and management. You're committed to accuracy, compliance, and providing exceptional support to our employees. Your impact: Payroll Management: Oversee all aspects of payroll processing, ensuring accuracy, compliance with local, state, and federal regulations, and timely payments. Stock Administration: Manage the capitalization table and equity programs including stock options and ESPP through all plan-related actions Compliance & Reporting: Ensure compliance with payroll and stock plan regulations, maintaining accurate records and supporting audit requirements. System Optimization: Lead efforts to optimize payroll and stock administration systems, implementing enhancements to improve efficiency and accuracy. Stakeholder Collaboration: Work with HR, Finance, and external vendors to manage payroll and stock administration processes and respond to employee inquiries. Process Improvement: Identify opportunities for process improvements within payroll and stock administration to streamline operations and enhance controls. Training & Support: Provide training and guidance to team members and stakeholders on payroll and stock administration processes and policies. Requirements: Bachelors degree required 7+ years of payroll and stock administration management Bonus Points for: Experience implementing automated HRIS, payroll, or stock administration applications to enhance efficiency. Experience in a fast-paced or high-growth environment, adapting to changing demands. Understanding of accounting standards related to stock-based compensation (ASC 718). Experience managing processes and systems to maximize effectiveness in a SOX compliant environment. Excellent communication skills and experience in presenting to leadership and employees. Benefits: Competitive salary with generous annual cash bonus Equity Grants Remote first work from home culture Flexible Time Off to help you rest, recharge, and connect with loved ones Generous parental leave Health, dental, and vision insurance (and above market employer contributions) 401k retirement savings plan Lifestyle Spending Account (LSA) Mental Health Support Solutions ...and more! It takes a village to change health care. As we build together toward our mission, we strive to embody the following values in our day-to-day work. We hope these hold meaning for you as well as you consider Omada! Cultivate Trust. We listen closely and we operate with kindness. We provide respectful and candid feedback to each other. Seek Context. We ask to understand and we build connections. We do our research up front to move faster down the road. Act Boldly. We innovate daily to solve problems, improve processes, and find new opportunities for our members and customers. Deliver Results. We reward impact above output. We set a high bar, we're not afraid to fail, and we take pride in our work. Succeed Together. We prioritize Omada's progress above team or individual. We have fun as we get stuff done, and we celebrate together. Remember Why We're Here. We push through the challenges of changing health care because we know the destination is worth it. About Omada Health: Omada is a virtual-first chronic care provider that nurtures lifelong health, one day at a time. Our care teams implement clinically-validated behavior change protocols for individuals with prediabetes, diabetes, hypertension, and musculoskeletal issues for consistent improvements that stack up. With more than a decade of experience and data, and 29 peer-reviewed publications that showcase our clinical and economic results, we improve health outcomes and help contain healthcare costs. Our scope exceeds 1,900+ customers, including health plans, health systems, and employers ranging in size from small businesses to Fortune 500s. Omada is the first virtual provider to join the Institute for Healthcare Improvement's Leadership Alliance, reflecting our aim to complement primary care providers for the benefit of our members, and affirming our guarantee to every partner: Omada works different. Omada is thrilled to share that we've been certified as a Great Place to Work! Please click here for more information. We carefully hire the best talent we can find, which means actively seeking diversity of beliefs, backgrounds, education, and ways of thinking. We strive to build an inclusive culture where differences are celebrated and leveraged to inform better design and business decisions. Omada is proud to be an equal opportunity workplace and affirmative action employer. We are committed to equal opportunity regardless of race, color, religion, sex, gender identity, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition, family care status, military or veteran status, marital status, domestic partner status, sexual orientation, or any other basis protected by local, state, or federal laws. Below is a summary of salary ranges for this role in the following geographies: California, New York State and Washington State Base Compensation Ranges: $128,800 - $161,000*, Colorado Base Compensation Ranges: $123,200 - $154,000*. Other states may vary. This role is also eligible for participation in annual cash bonus and equity grants. *The actual offer, including the compensation package, is determined based on multiple factors, such as the candidate's skills and experience, and other business considerations. Please click here for more information on our Candidate Privacy Notice.

The Pennsylvania Department of Education (PDE), Bureau of Postsecondary Proprietary Training is actively seeking an Education Administration Specialist to complete the professional staff. In this vital role, you will serve as a Board Administrator, as staff to the State Board of Private Licensed Schools. Our Division at the Department works with postsecondary occupational training providers (trade schools) offering services to Pennsylvania residents. This role is responsible for ensuring school compliance with the mandates of the Private Licensed Schools Act. Prior experience interpreting legislation and prior experience with adult occupational training programs or trade schools will prove beneficial. Take your professional career to the next level within the Commonwealth of Pennsylvania! DESCRIPTION OF WORK Serving a select group of identified schools, the Board Administrator corresponds with the schools on behalf of the Board. The Board Administrator reviews, audits, and evaluates information and documents submitted to the Board for consideration and communicates the requirements for compliance with the Private Licensed Schools Act back to the school. The Board Administrator works independently to prioritize and manage incoming requests, applications, renewals, audits, and correspondence. The Board Administrator works closely with their colleagues, the Administrative Assistance, the Supervisor, and the Division Chief to ensure consistent communications are being sent out to the schools. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 30-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time. Must report to the Harrisburg office, or other site as designated by the Division Chief, at least twice per week. In-office days will be directed by the Division Chief. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: New hires to the commonwealth will start at the minimum salary rate. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: One year of experience as an Education Administration Associate (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or Four years of professional experience in education including at least two years in educational administration; or Any equivalent combination of experience and training. Other Requirements: This particular position also requires possession of at least one year of full-time professional experience educating students in adult occupational training programs; or at least one year of full-time professional experience working in postsecondary education administration. You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. Legal Requirements: This position falls under the provisions of the Child Protective Services Law. Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

Why You Want To Work Here We are the leading provider of transportation management and logistics solutions. This position offers the opportunity for a stable, long-term career with a growing organization. We provide global support and are looking for someone who is a quick learner with strong mathematical skills. We Offer: Room for growth Flexible schedule Health, vision, and dental insurance PTO & sick leave 401(k) Energetic, collaborative environment Work-from-home schedule Responsibilities of an Administrative Assistant Adjust price quotes according to cost and location Enter orders for product transfers or customer orders Manage domestic and international freight shipments Prepare export documents Approve freight invoices Maintain a high standard of ethics and integrity Gain a sufficient understanding of the industry and customers Generate reports and share with team members Positively impact customer service Qualifications for Administrative Assistant Bachelor's degree in Business, Mathematics, or related field Experience and interest in transportation/logistics preferred Previous logistics or dispatch experience a plus Excellent verbal and written communication skills Strong problem-solving skills Tech-savvy with knowledge of Microsoft Office (Excel, Word, PowerPoint) Strong sense of teamwork

About the Company: Redesign Health is a global venture and applied technology firm focused on building next-generation healthcare companies. We manage venture capital and venture buyout strategies, each powered by an AI operating system and team of leading technologists, entrepreneurs, and investors. Our venture capital strategy backs exceptional founders at the earliest stage-often before an idea is fully formed-and provides first institutional capital and an unmatched degree of strategic leverage and domain expertise through exit. Our venture buyout strategy partners with proven management teams through control investments and delivers outsized value by rewiring core products and workflows with AI. Since inception in 2018, Redesign and our portfolio companies have touched the lives of more than 15 million patients, raised over $1.5 billion from premier institutional, sovereign, and strategic investors, and built distinctive partnerships with marquee healthcare organizations and senior leaders around the world. Redesign is based in New York and has offices in Bengaluru, Los Angeles, and Riyadh. About the Role: We are seeking a proactive, highly organized, and adaptable Executive Assistant & Workplace Operations leader to provide executive support to members of our leadership team and own the workplace experience for our NYC office. This role is a blend of executive support, owning our office experience and culture, and occasional event support- ideal for someone who thrives in a fast-paced environment and enjoys juggling multiple priorities at once. This role is primarily based in-person working from the office Monday-Thursday with the option to work remotely on Fridays. This role will be part of the People & Operations team and report to the company's Chief of Staff & Director of People & Operations. What You'll Do:Executive Support: Manage the CEO and additional leaders' calendars with extreme attention to detail and thoughtfulness Manage executive travel logistics for domestic and international travel Oversee the approach for EA support across the entire leadership team managing virtual EAs and AI-powered administrative tools Office Management & Experience: Foster a warm, welcoming, and professional office culture that reflects our values and supports high performance Develop rituals, touchpoints, and experiences that make in-office days feel energizing, connected, and purposeful for our local team Greet visitors to the office, ensuring they have a welcoming and pleasant experience Oversee daily office operations including managing vendors, supplies, and equipment In Q1 2026, we will be moving to a new office within Manhattan. The first major priority for this role will be leading the office move Event & Project Support: Lead logistics for quarterly US onsites and annual leadership and global team offsites Support other US-based Founder, Investor, and team events as needed Lead AI or tooling initiatives that help scale administration support across the company by championing scheduling automations and other admin tools There will be the opportunity to jump into many additional projects across the org based on interest and capacity What You'll Need: 4+ years of experience in executive support, office management, or operations role You are exceptionally organized, detail-oriented, and able to anticipate needs before they arise You operate with a high degree of discretion, professionalism, and sound judgment in all interactions You communicate clearly and effectively, both written and verbal We are open to candidates who do not have EA experience, but have demonstrated excellence in other domains Who You Are: Action-Oriented: You readily take action on new opportunities with a sense of urgency, high energy, and enthusiasm. You display a can-do attitude and step up to handle tough issues with a keen eye for detail. Instills Trust: You gain the confidence and trust of others through honesty, integrity, and authenticity, following through on commitments and ensuring consistency between your words and actions. Manages Ambiguity: You deal comfortably with the uncertainty of change and set the course without clear direction. You are calm and productive, even when things are up in the air. Technology Innovator: Ability and drive to proactively leverage AI and other emerging technology tools to create extraordinary productivity and impact within their functional area. Demonstrates visionary thinking about the future evolution of their role and independently experiments, adopts, and refines technology-driven solutions.

Executive Personal Assistant- remote but will need a vehicle to run errands when needed. Salary: $70K-$85K, plus benefits and bonus. Our client is seeking an Executive Personal Assistant that is energetic, highly organized, and independent problem-solver to work remotely in the Palm Beach area. Responsibilities are as follows: Actively manage the calendar including the confirming of meetings, managing conflicts, and rescheduling and determining of meeting locations. Responsible for managing and coordinating multiple priorities. Excellent communication skills. Able to oversee emails and handle follow-through. Prepare meeting information including prior communications to support the meeting, create agenda and follow up on action items. Excellent writing skills to compose correspondence including emails, reports, and proposals. Handle owners personal and business needs. JOB Qualifications, Knowledge, and Ability: Proficient in Microsoft Office. Attention to detail in composing and proofing materials, establishing priorities, decision making, and deadlines. Must work independently. Must be able to handle a fast-paced environment with the ability to juggle multiple tasks and demands.

The Executive Assistant works closely with the Sales Manager to focus on certain agent and branch functions in order to provide necessary support to the agents and branch to create a more effective and efficient branch operation. This is a full time 40 hour per week position- paying hourly rate based on experience! Essential Job Function: Schedule, promote and support agents individually and in group settings on the Howard Hanna Mar/Tech tools with a goal of increasing adoption and efficiency Onboarding new and experienced agents Process paperwork for agent departures and transfers Maintain all office purchasing/supplies Maintain all branch workrooms, supplies and equipment, including building maintenance supplies, directional signs, office supplies, warehouse stock items, copier/printer toner Manage branch floor duty/opportunity schedules Assist sales managers with recruiting packages Provide assistance to agents with copiers, computers, and phones assisting IT department as needed Troubleshoot agent ordering Submit appropriate Help Desk Tickets to receive tech support/troubleshooting for office equipment Assist sales manager with office social media posts including Facebook and Instagram New agent training including business systems/technology, paperwork procedures Sales meetings agendas Process outgoing mail and distribute incoming mail Other various administrative agent training and or support to sales managers with RVP approval Transaction Support: Process earnest money and commission check deposits Co-ordinate and process files in conjunction with the TC team Qualifications: Associates degree or 3-5 years branch operations preferred Proven ability to work well with a varied group of individuals while maintaining a positive and professional manner with all levels of management, agents and staff in person and in writing Ability to communicate in a clear, concise and professional manner with all levels of management, agents and staff both in person and in writing Proficiency in Outlook Proficiency in managing social media platforms including Facebook and Instagram Ability to train one on one or in small group settings High organizational skills in managing multiple projects simultaneously Ability to adjust direction when situation warrants Work independently without regular direct supervision Ability to multi-task and organize such that tasks are completed in an efficient and timely manner

Job DescriptionBenefits: Wellness resources Employment Type: Full-Time (40 hours per week) Compensation: Competitive salary based on experience ($20 - $30 per hour, DOE) About Health Atlast: Health Atlast is a multi-specialty healthcare franchise dedicated to providing integrative and holistic medical services. Our mission is to revolutionize healthcare by offering a seamless patient experience through chiropractic, medical, physical therapy, acupuncture, massage therapy, and moreall under one roof. We are seeking a highly organized and proactive Executive Personal Assistant to provide high-level support to our CEO. The ideal candidate will be a detail-oriented professional who thrives in a fast-paced environment and excels at managing administrative, business, and personal tasks with discretion and efficiency. Key Responsibilities: Executive Support: Manage the CEOs schedule, appointments, and calendar with precision. Coordinate and confirm business meetings, travel arrangements, and event logistics. Prepare reports, presentations, and correspondence as needed. Assist with drafting emails and handling communication on behalf of the CEO. Screen and prioritize incoming calls, messages, and requests. Business Operations Support: Conduct research, compile data, and prepare briefs for meetings. Assist in managing confidential business and legal documents. Track and follow up on action items, deadlines, and key business initiatives. Coordinate with internal teams, franchisees, and external partners as directed. Personal Assistance: Handle personal errands and administrative tasks to ensure smooth daily operations. Oversee household scheduling, vendors, and appointments if necessary. Assist with organizing events, reservations, and travel logistics. Project Management & Coordination: Support the execution of strategic projects and initiatives. Organize files, records, and key business documents. Liaise with key executives, including franchisees, medical professionals, and business associates. Qualifications & Experience: 3+ years of experience as an Executive or Personal Assistant to a C-level executive or business owner. Strong organizational, multitasking, and problem-solving skills. Exceptional written and verbal communication abilities. High level of discretion and professionalism when handling confidential matters. Proficiency in Google Suite, Microsoft Office (Word, Excel, PowerPoint), and project management tools. Tech-savvy with the ability to manage digital communications and scheduling software. Ability to work under pressure, anticipate needs, and adapt to changing priorities. Experience in healthcare, franchising, or business operations is a plus. Bachelors degree preferred but not required. Work Environment & Schedule: Location: Work will be performed in the West Los Angeles area (90066). Hours: Full-time (40 hours per week), Monday - Friday, with occasional flexibility for urgent matters. Hybrid Flexibility: While primarily in-person, some remote work may be possible based on schedule and tasks. Why Join Health Atlast? Be part of an innovative and growing healthcare franchise that is changing lives. Work closely with a dynamic CEO and leadership team. Gain valuable experience in a fast-paced, mission-driven organization. Competitive compensation and opportunities for professional growth. How to Apply: If you are an experienced Executive Assistant who thrives in a dynamic environment and is looking for an opportunity to work closely with a visionary CEO, wed love to hear from you! Please submit your resume as well as a cover letter explaining why you would like to contribute to the Health Atlast mission. We look forward to hearing from you!

Our client is a NYC based executive who runs a non-profit is looking for an experienced executive assistant/personal assistant to provide personalized support in tasks related both to the work of the non-profit as well as in tasks related to the executive's home and personal needs. This position varies from day to day, and may include such things as making and receiving phone calls and emails; planning and managing the executive's calendar; assisting with matters related to the executive's homes (for example, online shopping and returns of furniture or other household items as well as coordinating repairs with maintenance professionals); assisting with personal matters (for example, coordinating invitations and communications related to social events as well as day to day online shopping and returns). We are looking for someone who will work in an extremely well-organized fashion, be responsive and timely, as well as proactive in ensuring that the executive's needs are met and in keeping the executive up to date on the status of matters. This individual also has to be extremely strong in interpersonal communication skills, both verbally and in writing, with the ability to speak and write in a professional yet personable manner, no matter who they are communicating with. Our ideal candidate is great at keeping multiple projects moving at the same time while tracking the status of each project and keeping the executive up to date on that status. Additionally, this candidate should be able to work in a calm and measured manner, no matter how busy things get. This is an exciting opportunity to work closely with a busy executive, while working alongside other staff out of an office in this executive's beautiful home in NYC's Upper East Side as well as remotely. ESSENTIAL FUNCTIONS: These statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Calendar Management: Efficiently managing the executive's calendar, scheduling appointments, meetings, and conference calls while considering priorities and minimizing conflicts. Communication: Facilitating clear and concise communication, including drafting emails, memos, and other correspondence on behalf of the executive. Travel Arrangements: Coordinating travel arrangements, including flights, accommodations, and itineraries, to ensure smooth trips. Task Prioritization: Identifying and prioritizing tasks, ensuring deadlines are met, and adjusting schedules as necessary to accommodate urgent matters. Information Management: Organizing and maintaining information and documents (both electronically and physically), and ensuring easy access when required. Meeting Support: Preparing meeting agendas and materials, and possibly participating in meetings to take notes and assist with follow-up actions. Project Coordination: Assisting in the coordination and management of various business and personal projects, liaising with others to ensure successful execution. Shopping and Returns: Managing purchases and returns on behalf of the executive, ensuring accurate orders, tracking shipments, and handling returns or exchanges as needed. Mostly done online but may be required to visit stores or showrooms as well. Miscellaneous Support: Providing ad hoc assistance such as personal errands, research, and other tasks to enhance the executive's productivity and work-life balance. REQUIRED AND PREFERRED QUALIFICATIONS: What is needed to be hired. Required Skills & Experience: Bachelor's degree in business or communications preferred 2-4 years of experience in a similar role PAY RANGE: $30-35/Hour SCHEDULING REQUIREMENTS This is a full-time role with standard business hours, but note that some scheduling flexibility will be needed (for example, to support some after-hours events). LOCATION REQUIRMENTS This position is based in New York City and requires a combination of remote work at the executive's office, and on-site support in the executive's residence located in Manhattan's Upper East Side. Candidates must reside within a reasonable commuting distance to Manhattan to reliably accommodate in-person work requirements. The role may involve frequent presence in these locations as well as some local travel within the NYC area for errands and in-person coordination. Our client is an equal employment opportunity employer and considers all applicants without regard to race, color, religion, national origin, ancestry, citizenship, gender, pregnancy, age, physical or mental disability, genetic information, service in the uniformed services, or any other basis protected by federal, state or local law.

Victory Staffing is a Direct Placement staffing agency. We strive to exceed your expectations by breaking barriers and changing the game. We help fill jobs from manufacturing to executives. Our Account Managers and Recruiters are skilled with years of experience working in various industries. Put our experience to work for you! We are looking for a skilled Executive/Personal Assistant who is capable of managing the account and client relationship. You will be responsible for running remote back office support seamlessly and efficiently to ensure client satisfaction. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor to our clients. In addition to having the opportunity to work with our clients, you will be connected to the rest of our Victory Staffing Team. This community is made up of kind, talented, and driven contractors that truly want to see one another succeed. You will be included in regular calls with clients and other contractors, and have the opportunity to reflect our company mission, vision, and values. Please look closely at the requirements and qualifications listed below as these are what will lead to success in this role. We sincerely appreciate your interest in joining our team! EXPECTATIONS Represent Victory Staffing Virtual Assistants in a Positive & Professional Manner Demonstrate an exceptional work ethic and a positive attitude in all interactions Ensure all communication reflects the company's values and level of professionalism Embrace Victory Staffing values, standards, and contribute to a thriving company culture Take Ownership of Client Satisfaction Lead and manage client accounts and interactions Understand and anticipate client needs while also communicating progress and updates Address challenges and problem solve without compromising quality of service Demonstrate a commitment to excellence in high-quality work and attention to detail Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service. Operational Responsibilities: Provide high-quality administrative support to clients, and occasionally collaborate with fellow Victory Staffing team members as an opportunity for growth and to increase level of service Effectively manage tasks, projects, and deadlines to always meet client expectations Maintain open communication with the client, external stakeholders, and the Victory Staffing team Provide the utmost care with keeping sensitive and confidential information private and secure at all times RESPONSIBILITIES Manage email by prioritizing and filtering messages, and ensuring timely responses Manage complex schedules that require proactive calendar coordination and reminders Handle and anticipate complex issues and resolve in a timely and professional manner Able to plan and coordinate details for meetings, conferences, or events Prepare presentations and materials, and conduct project research when necessary Maintain updated CRMs, analyze trends, and identify helpful insights for decision making Effectively collaborate with others to accomplish tasks and complete projects Strong communication skills and the ability to draft or edit all forms of correspondence Establish trust and use discretion when handling sensitive and confidential information Be familiar with scheduling, project management, and CRM tools and software Handle other administrative support tasks as requested GENERAL QUALIFICATIONS Must reside and be authorized to work in the United States At least 2 years of the demonstrated experience outlined above At least 2 years of experience working full-time in a virtual role Available at least 20 hours per week to support high-touch, deliverable-focused clients. TECHNICAL QUALIFICATIONS Knowledge of various scheduling, project management, and CRM technologies to manage and make helpful recommendations to clients. Experience and confidence in coordinating large-scale webinars including scheduling, facilitating, overseeing breakout rooms, and troubleshooting technical issues. Experience making travel arrangements and handling last minute changes. Experience with high-volume email inboxes and calendar management. Experience and comfortability with a range of technology such as Google Suite, Microsoft Office, Calendly, Slack, and Project Management Tools. Package Details Benefits Manage your time well to meet varied deadlines Invest in your own development and learning Health insurance 401k Matching Paid Time Off The opportunity to make a global impact

We're looking for a dynamic, detail-oriented, and adaptable Executive Assistant & Office Manager to provide administrative support to our co-founder/CEO and keep our NYC office running smoothly. This role is a true hybrid: part strategic support, part hands-on operator. You'll ensure the CEO's schedule, travel, and communications run seamlessly while creating and maintaining an outstanding office environment for our 40+ team in NYC to thrive. This is a hybrid role: 4 days per week in our NYC office at Herald Square, and Fridays work-from-home. If you love bringing order to fast-moving environments, can pivot gracefully between priorities, and thrive on making things (and people) work better, this is the role for you. What you'll do - Executive Assistance (50%) * Calendar support for the CEO: scheduling meetings, protecting focus time, and anticipating needs across shifting priorities. * Coordinate complex travel: optimize routes, arrange ground transport, hotel check-ins, and day-of contingency plans. * Push back professionally: protect the CEO's time by renegotiating low-value tasks and setting clear expectations. * Prepare agendas, notes, and action summaries for key meetings and ensure follow-up actions are tracked. * Gate and route inbound CEO email/Slack, draft replies, and escalate only what's decision-worthy. * Keep the CEO organized and one step ahead by managing information flow, reminders, and prep materials. * Welcoming executive hospitality, ensuring an outstanding guest experience for every meeting including room prep, catering, gifts and follow-up. * Simple errands and pickups tied to the CEO's workday and meetings. * Build & maintain best practices, setup systems and processes that creates accountability and brings efficiency to CEO's day to day. * Maintain discretion with sensitive information at all times. What you'll do: Office Management (50%) * Be the heartbeat of our NYC office: maintaining an inviting, functional, and energized space that enhances our culture. * Coordinate office catering, snacks, and office supplies to ensure the team has what they need to do their best work. * Handle office shipping and logistics for our headquarters, including support fulfilling customer orders, equipment, swag and gifts. * Manage equipment setup and IT coordination for new hires, working with internal teams to ensure smooth onboarding. * Support planning and logistics for in-office events, team gatherings, and leadership offsites (venue sourcing, booking, setup & execution). * Maintain up-to-date office documentation and logistics resources. What you'll bring * 3+ years of experience as an Executive Assistant or Office Manager, ideally in a fast-paced startup. * Exceptional organization, communication, and problem-solving skills.A proactive, flexible mindset, ready to jump in wherever needed. * Tech-savvy and comfortable with tools like Google Workspace, Slack, and Notion.A calm, unflappable demeanor: you stay collected and solution-oriented when priorities shift. * You take pride in service and polish, and you have a genuine love for creating an environment where people and teams thrive. * Experience hosting execs, customers and/or investors.(nice to have) event or food & beverage coordination experience and a good understanding of NYC vendor and locations. $100,000 - $120,000 a year We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job DescriptionOffice Manager & Executive Assistant Oakland, CA (On-site) | $39.50-$42.00/hr ($82,000-$87,000 FTE) 32-40 hours/week | Non-Exempt Archaeological/Historical Consultants (A/HC) is seeking an experienced Office Manager & Executive Assistant to play a central role in the continued growth and day-to-day functioning of our firm. This is a newly created role for a highly reliable, proactive professional who brings sound judgment, strong organizational skills, and a collaborative mindset to their work. If you are someone who thrives in a small-business environment, enjoys owning systems, managing priorities independently, and takes pride in keeping operations running smoothly, we'd love to hear from you. About A/HC Founded in 1976, Archaeological/Historical Consultants (A/HC) is a cultural resources management firm serving the San Francisco Bay Area and Northern California. We prepare archaeology and architectural history studies that help public agencies, planners, developers, homeowners, and law firms meet their obligations under California and Federal environmental laws while protecting local cultural heritage. A/HC is a small, family-owned business based in Oakland that has grown from a husband-and-wife operation into a close-knit team of seven staff members and multiple consultants. Our work environment is friendly, fast-paced, and supportive of team members' professional growth and development. About the Role Reporting directly to the Owners, the Office Manager & Executive Assistant will be trained to oversee a wide range of administrative, financial, compliance, executive support, and office management functions. This role is critical to ensuring day-to-day operations run smoothly while maintaining accurate systems, documentation, and processes that support the long-term health of the business. Once fully trained, this position operates with a high degree of independence and requires confidence in decision-making, strong communication skills, and the ability to manage up. A hands-on, team-oriented mindset and a willingness to pitch in wherever needed are essential. This role also offers a unique opportunity to learn about local history and archaeology through the firm's work. What You'll Do You'll support both business operations and executive needs, serving as a key operational partner within the firm. Responsibilities include: Manage administrative business operations, including components of proposals and contracts, invoicing, bookkeeping support, payroll assistance, reimbursements, and deposit tracking-ensuring accuracy, timeliness, and strong internal systems. Provide executive-level support to the Owners, managing calendars, email, and communications; tracking follow-ups and action items; conducting research; and coordinating limited personal logistics such as travel planning, contractors, and scheduling as needed. Oversee compliance and risk-related functions, including business licenses, certifications, vendor registrations, insurance (COIs and renewals), and procurement platforms, proactively identifying requirements and keeping the firm in good standing. Manage office operations and internal systems, including equipment and asset tracking, records and document retention, libraries and reference databases, office supplies, and general administrative workflows to ensure smooth day-to-day operations. Support people operations and HR administration, including onboarding new employees and contractors, maintaining the employee handbook, monitoring labor law updates, and providing ongoing HR-related administrative support with discretion and sound judgment. Who We're Looking For 7+ years or equivalent experience in business operations, office management, executive assistance, or similar roles Proven ability to manage complex responsibilities independently and proactively Strong organizational, communication, and prioritization skills Confidence using sound judgment in ambiguous situations and managing up High level of professionalism, discretion, emotional intelligence, and attention to detail Proficiency with Microsoft Office and common business software (QuickBooks experience strongly preferred) Solutions-oriented mindset Valid California driver's license Schedule & Location 32-40 hours per week, primarily on-site Located in the Jack London Square area of Oakland Monday-Friday between 8:30am-5:00pm, with occasional evening or weekend hours Limited remote work available Desired start date: March 1, 2026 Compensation & Benefits $39.50-$42.00 per hour (non-exempt) 11 paid holidays Sick and vacation time Kaiser medical coverage EBHRA for dental, vision, and other eligible expenses 401(k) with employer match Equal Opportunity Employer A/HC is an equal opportunity employer committed to diversity and inclusion. We make hiring decisions based solely on qualifications, merit, and business needs. Employment is contingent upon successful completion of a background check, consistent with applicable federal, state, and local laws. Powered by JazzHR RyYA1U1INJ

Employment Type: Full-time (40-45 hours/week) Requirements Maintain a smoke-free environment Pass background check Reliable transportation Valid driver's license and safe driving record Tech-savvy and comfortable with digital household management tools Discretion, professionalism, and strong organizational skills Experience managing household systems, schedules, and family logistics Comfortable with pets (3 dogs, 1 cat) Proposed Schedule Ideal schedule for family is a split schedule - Monday-Friday; Typical day: starting between 7:00 AM-8:00 AM and ending between 6:30 PM-7:00 PM end with a break between 12:00 PM-3:00 PM Flexibility as needed for family routines, travel, or busy seasons About the Family: We are a busy family of six, with four active boys (ages 14, 12, 12, and 8), and three dogs and a cat. Both parents run businesses and occasionally work from home but are primarily out of the house. We also travel occasionally for work. Our household is lively, high-energy, and fast-paced, with regular sports, tutoring, and afterschool activities on most evenings. We value harmony, clarity, organization, and need someone who can manage the chaos, anticipate needs, and support the overall functioning of the home. Our ideal candidate is someone who is proactive, detail-oriented, and has a sense of humor. You should be able to manage household tasks efficiently while working well with both children and adults. We're looking for someone who can help our family stay organized and calm amidst the busyness of our day-to-day lives. Who You Are / What We're Looking For We are looking for a Household Operations Manager who is: Self-managed and proactive and able to take initiative, navigate household nuances, manage multiple tasks, and independently drive solutions. Sturdy and adaptable to a lively, fast-paced household while maintaining consistency and reliability. Solution-oriented and tactical, who knows how to prioritize, problem-solve, and implement systems for home organization, improvement, and efficiency. Hands-on and engaged with actively participating in children's routines, sports, hobbies, homework, and fostering their growth and curiosity. A positive role model that can demonstrate integrity, responsibility, and care while building rapport with our family. A collaborative communicator who communicates clearly with us, staff, and vendors, taking the lead when appropriate. Creative and growth-minded and able to create systems, improve household workflows, and approach challenges with innovative solutions. Knowledgeable in nutrition and health field or willing to learn concepts of healthy eating/ nutrition for active children, and meal planning with creativity and excitement for learning. Mindful and personable who can bring a sense of humor, presence, and engagement to support family harmony and a positive household atmosphere while able to establish professional boundaries and structure. Key Responsibilities Below is a comprehensive outline of responsibilities. Not all tasks occur daily, but the right person will be comfortable wearing many hats and maintaining a smooth, predictable home environment. Job duties will include but are not limited to: Household Management & Organization: Creating and Maintaining household organization systems (e.g., closets, storage, pantry, etc.) Organize household spaces such as the pantry, mudroom, closets, and storage areas to maximize order and accessibility. Implement and maintain weekly home "reset" routines to support ongoing household organization. Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for weekly cleaning services Conduct seasonal swaps (e.g., clothing, décor, bedding, etc.) Manage seasonal clothing rotation and storage, ensuring efficient use of space. Maintain a digital or physical Household Binder or shared management hub for reference and planning. Track vendor logs, service records, and warranties, and keep a household maintenance calendar up to date. Prepare for family events, holidays, and guest stays Prepare and coordinate donation drop offs and pick ups, or listing things on marketplace/resell sites, etc. Support packing/unpacking for travel or seasonal transitions Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers) Support in getting kids involved in household chores Oversee children's assigned chores and ensure they are completed as expected. Load/unload dishwasher, wipe surfaces, vacuum high traffic areas Maintain indoor plants Inventory Management, Errands & Household Logistics Track and restock pantry, fridge, toiletries, household supplies Oversee inventory and restocking processes to prevent shortages. Create and manage running household supply lists Coordinate and manage household orders (Amazon, Costco, Target, etc.) Efficiently handle returns, exchanges, shipping, and package management. Run errands: grocery shopping, returns, dry cleaning, gift shopping Order groceries and coordinate curbside pickup schedules. Manage household purchasing and inventory processes. Coordinate prescription pickups and maintain communication with pharmacies. Shop for children's clothing and seasonal gear as needed. Handle package pickup, mail sorting, and deliveries Maintain records such as household documentation, receipts, and warranties. Assist with online listings or sales of household items when appropriate Family Scheduling & Calendar Coordination Oversee household schedules and calendars Maintain and manage a master family calendar, ensuring all family events and commitments are accurately recorded. Track school schedules, assignments, events, and deadlines to help keep the family organized. Oversee sports and activity schedules, monitoring registration deadlines and requirements. Coordinate medical, dental, evaluation, and haircut appointments for family members. Develop travel preparation lists and manage calendar planning for family trips. Provide weekly household planning summaries to the Parents. Ensure real-time coordination with parents and adapt as needed to school routines. Meal Planning & Preparation Plan and prep 2-3 healthy meals (primarily dinners) and snacks for adults and kids (ensuring meals have left overs to use) Assist in creating of meal systems and having a dinner plan in place weekly Pack school lunches Batch-cook weekly meals to bring ease and nutrition to other meals of the day (e.g., healthy breakfasts- breakfast burritos, etc.) Shop for groceries and meal-related items Follow dietary needs and family preferences (no spicy profiles or cilantro, someone who understands nutrition and can help with picky eating needs is a plus ) Engaging kids in meal preparation is ideal Clean kitchen post-prep and manage kitchen tidiness Ensure fridge is cleaned out on a weekly basis Laundry & Linen Care Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels) Coordinate laundry systems Iron, steam, and prepare outfits as needed Manage linens: rotate children bedding, refresh towels, restock essentials Keep laundry areas tidy and well-stocked with supplies Handle special care for delicates or uniforms Pet Care (overseeing dog walker 2-3x/week) Feed and walk dogs; manage care for other pets as needed Schedule and coordinate vet, grooming, or daycare appointments Administer medications, if required Keep pet supplies stocked and organized Vehicle Management Schedule and oversee maintenance, oil changes, and inspections Ensure vehicles are fueled, cleaned, and organized Track registration, insurance, and service schedules Track vehicle mileage and prepare necessary reimbursement documentation Vendor, Contractor & Property Oversight Schedule and supervise service providers (cleaners, contractors, landscapers, etc.) Serve as the primary contact for cleaners, landscapers, snow removal, and repair technicians. Meet service providers at the home to ensure completion of assigned tasks. Track recurring and scheduled household maintenance services. Monitor the quality of work and proactively identify any issues that require attention. Research and coordinate repairs, maintenance, and quotes Manage routine upkeep across one or multiple properties Oversee outdoor spaces and seasonal maintenance needs Serve as primary contact for vendors or guests Estate-Level Oversight If experienced, family would appreciate support in managing multiple properties (main home, a local childhood home, and a cottage) and ensure readiness for family or guest use Packing up childhood home property, helping family prepare for move outs Oversee property-specific systems (e.g., HVAC, security, etc.) Conduct walk-throughs to ensure upkeep, safety, and organization Coordinate snow plowing schedules for all homes, picking up flowers for all properties, etc. Family Support & Child Assistance Assist with school/activity pick-ups or drop-offs Taking children to necessary doctors and personal appointments as needed (e.g., orthodontist, etc.) Support in supervising children Making sure children have support with homework and it is completed Understands technology to make sure absences are captured; someone hands on in understanding what is going on with kids school demands (e.g., homework, tests coming up, reading, etc.) Comfort in supporting children who are independent and at times strong willed, comfortable in setting kind boundaries and structure Understand and monitor children's medical profiles, allergy risks, and medication routines Coordinate health appointments and follow medical instructions from the Parents Manage school portals and maintain communication with teachers and coaches Support the family's technology structure and device controls, ensuring they are developmentally appropriate for the children Deep Cleaning & Special Projects Tackle occasional deep cleans (fridge, oven, baseboards, etc.) Maintain and refresh specific zones (entryways, garage, mudroom) Clean humidifiers, washing machines, and air purifiers monthly Organize special projects: seasonal decorations, gear rotation Perform light handyman-level tasks, such as simple repairs and battery replacements Maintain daily and weekly household checklists to ensure routine tasks are completed Administrative & Personal Assistant Support Help with travel planning, scheduling, and logistics Manage family calendars and reminders Overseeing children's inventory of clothing Finding efficiencies and products that will be helpful to the family Manage family inbox Assist with coordination of events, appointments, and guest prep Schedule personal appointments for parents Manage communications with household vendors and contractors on behalf of the family Oversee administrative tasks such as renewals, reminders, and general scheduling Coordinate travel logistics, including preparing packing lists and arranging trips Research and source services, solutions, or products as needed for the family Maintain confidentiality and discretion in all matters at all times Travel Preparation & Support Prepare packing lists, select clothing, and organize travel gear for family trips. Arrange children's travel items, manage medication needs, and ensure all trip essentials are ready. Ensure the home is prepared, arrange for animal care before and after family travel periods. Coordinate with the childcare associate regarding the children's routines during travel. Travel with the family if requested, with advance notice. Key Qualities of the Ideal Candidate: Proactive, organized, and efficient Strong communication skills, able to collaborate with both parents and children Flexible and adaptable to changes in schedule and household demands Trustworthy, responsible, and detail-oriented Capable of managing multiple tasks at once and anticipating needs Tech-savvy and able to handle household logistics (calendars, meal planning, etc.) Comfortable with pets and able to manage pet care A good sense of humor and the ability to handle a busy, sometimes chaotic environment with grace How to Apply Please submit: A brief cover letter explaining why you would be a great fit for our household An updated resume At least three professional references with contact information Sage Haus Disclaimer When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don't worry - you can unsubscribe at any time if it's not for you.

The Executive Assistant works closely with the Sales Manager to focus on certain agent and branch functions in order to provide necessary support to the agents and branch to create a more effective and efficient branch operation. This is a full time 40 hour per week position- paying hourly rate based on experience! Essential Job Function: Schedule, promote and support agents individually and in group settings on the Howard Hanna Mar/Tech tools with a goal of increasing adoption and efficiency Onboarding new and experienced agents Process paperwork for agent departures and transfers Maintain all office purchasing/supplies Maintain all branch workrooms, supplies and equipment, including building maintenance supplies, directional signs, office supplies, warehouse stock items, copier/printer toner Manage branch floor duty/opportunity schedules Assist sales managers with recruiting packages Provide assistance to agents with copiers, computers, and phones assisting IT department as needed Troubleshoot agent ordering Submit appropriate Help Desk Tickets to receive tech support/troubleshooting for office equipment Assist sales manager with office social media posts including Facebook and Instagram New agent training including business systems/technology, paperwork procedures Sales meetings agendas Process outgoing mail and distribute incoming mail Other various administrative agent training and or support to sales managers with RVP approval Transaction Support: Process earnest money and commission check deposits Co-ordinate and process files in conjunction with the TC team Qualifications: Associates degree or 3-5 years branch operations preferred Proven ability to work well with a varied group of individuals while maintaining a positive and professional manner with all levels of management, agents and staff in person and in writing Ability to communicate in a clear, concise and professional manner with all levels of management, agents and staff both in person and in writing Proficiency in Outlook Proficiency in managing social media platforms including Facebook and Instagramf Ability to train one on one or in small group settings High organizational skills in managing multiple projects simultaneously Ability to adjust direction when situation warrants Work independently without regular direct supervision Ability to multi-task and organize such that tasks are completed in an efficient and timely manner