Executive assistant/office manager resume examples from 2026
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How to write an executive assistant/office manager resume
Craft a resume summary statement
Your resume summary sums up your experience and skills, making it easy for hiring managers to understand your qualifications at a glance. Here are some tips to writing the most important 2-4 sentences of your resume:
Step 1: Start with your professional title, or the one you aspire to.
Step 2: Detail your years of experience in executive assistant/office manager-related roles and your industry experience.
Step 3: What are your biggest professional wins? Here is your opportunity to highlight your strongest accomplishments by placing them at the start of your resume.
Step 4: Don't forget, your goal is to summarize your experience. Keep it short and sweet, so it's easy for recruiters to quickly understand why you're a great hire.
Hiring managers spend under a minute reviewing resumes on average. This means your summary needs to demonstrate your value quickly and show why you are the perfect fit for the executive assistant/office manager position.Please upload your resume so Zippia’s job hunt AI can draft a summary statement for you.
List the right project manager skills
Your Skills section is an easy way to let recruiters know you have the skills to do the job. Just as importantly, it can help your resume not get filtered out by hiring software. Here is how to make the most of your skills section and make sure you have the right keywords:
- Start with the job listing. Frequently, the keywords looked for by recruiters will be listed. Be careful to include all skills in the job listing you have experience with.
- Consider all the software and tools you use on a daily basis. When in doubt, list them!
- Make sure you use accurate and up to date terms for all the skills listed.
Here are example skills to include in your “Area of Expertise” on an executive assistant/office manager resume:
- Customer Service
- Financial Reports
- Office Equipment
- PowerPoint
- Office Management
- Office Operations
- Human Resources
- Calendar Management
- Event Planning
- QuickBooks
- Real Estate
- Conference Calls
- Administrative Tasks
- Meeting Minutes
- Office Space
- Scheduling Appointments
- Office Procedures
- Telephone Calls
- Administrative Functions
- Accounts Receivables
- Accounts Payables
- Word Processing
- Property Management
- International Travel Arrangements
- Executive Support
- Office Policies
- Vendor Relations
- Financial Statements
- Bank Deposits
- Office Functions
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How to structure your work experience
Your work experience should be structured:
- With your most recent roles first, followed by earlier roles in reverse chronological order.
- Job title, along with company name and location on the left.
- Put the corresponding dates of employment on the left side.
- Keep only relevant jobs on your work experience.
How to write executive assistant/office manager experience bullet points
Remember, your resume is not a list of responsibilities or a job description. This is your chance to show why you're good at your job and what you accomplished.
Use the XYZ formula for your work experience bullet points. Here's how it works:
- Use strong action verbs like Led, Built, or Optimized.
- Follow up with numbers when possible to support your results. How much did performance improve? How much revenue did you drive?
- Wrap it up by explaining the actions you took to achieve the result and how you made an impact.
This creates bullet points that read Achieved X, measured by Y, by doing Z.
Here are great bullet points from executive assistant/office manager resumes:
Work history example #1
Executive Secretary
Kelly Services
- Assisted applicants in all aspects of consultant assignment process from the application to payroll.
- Created and conducted PowerPoint presentations for conferences/seminars.
- Managed cash including interfacing with subsidiary accounting, payroll processing, invoicing, per-diem and cash request vouchers.
- Processed biweekly timesheets for 750 using Oracle database system Answered and managed incoming and outgoing calls while recording messages accurately.
- Collected information and put together several monthly PowerPoint presentations.
Work history example #2
Senior Administrative Assistant
Ernst & Young
- Created proposals and graphic presentations using PowerPoint.
- Gathered and summarized data for reports utilizing all available resources including the internet.
- Performed edits in PowerPoint, helped coordinate production, proofread, and formatted presentations and spreadsheets.
- Created financial forecast reports (within a spreadsheet format) for the Sr.
- Maintained and uploaded materials to Sharepoint.
Work history example #3
Executive Assistant To President
Pathway to Living
- Performed record keeping ensuring proper and timely coordination with both payroll and temporary agencies.
- Generated purchase orders in SRM Systems for supplies and to track departmental services.
- Participated in setting goals, policies and procedures for team and entire office.
- Utilized Microsoft software to create presentations and spreadsheets (PowerPoint and Excel).
- Managed special reports, typed agendas and coordinated client PowerPoint presentations.
Work history example #4
Assistant To Executive Vice President
University of Oregon
- Maintained permanent legal, licensure, and property files and work with the respective legal counsel when required.
- Prepared all departments' computerized graphs, charts and visual presentation aids via Excel, Access and PowerPoint.
- Maintained keys to office supplies, keys, office equipment and CIO business credit.
- Developed, monitored, and maintained policies and procedures for all financial aid programs administered by the campus.
- Reviewed priorities with executive and followed through with open items and emails.
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Add an education section to your resume
The education section should display your highest degree first.
Place your education section appropriately on your resume. If you graduated over 5 years ago, this section should be at the bottom of your resume. If you just graduated and lack relevant work experience, the education section should go to the top.
If you have a bachelor's or master's degree, do not list your high school education. If your graduation year is more than 15-20 years ago, it's better not to include dates in this section.
Here are some examples of good education entries for resumes:
High School Diploma
1997 - 1997
High School Diploma
2003 - 2003
Highlight your executive assistant/office manager certifications on your resume
Certifications can be a crucial part of your resume. Many jobs have required certifications.
Start simple. Include the full name of the certification. It's also good to mention the organization that issued the certification. Next, specify when you obtained the certification.
If you have any of these certifications, be sure to include them on your executive assistant/office manager resume:
- Certified Professional - Human Resource (IPMA-CP)
- Certified Management Accountant (CMA)
- International Accredited Business Accountant (IABA)
- Certified Manager Certification (CM)
- Word 2010 Certification
- Microsoft Office Specialist: Expert (Office 365 and Office 2019)
- Microsoft Office Specialist Master Certification (MOS)
- Master Project Manager (MPM)
- Microsoft Office 365
- Travel and Tourism Professional (TTP)