Executive Assistant/Office Manager Resume Examples 2023

Research Summary. We analyzed 5,692 executive assistant/office manager resumes to determine which ones land the most jobs. Below you'll find examples of resumes that can help you get an interview (and a job offer) from companies like United States Army Corps of Engineers and Robert Half. Here are the key facts about executive assistant/office manager resumes to help you get the job:

  • The average executive assistant/office manager resume is 511 words long
  • The average executive assistant/office manager resume is 1.1 pages long based on 450 words per page.
  • Customer service is the most common skill found on an executive assistant/office manager resume. It appears on 9.8% of resumes.
After learning about how to write a professional executive assistant/office manager resume, you can make sure your resume checks all the boxes with our resume builder.

Resume

Executive Assistant/Office Manager Resume Example

 
Juan White
Executive Assistant/Office Manager
Contact Information
Phoenix, AZ
(290) 555-6751
Skills
  • Radiology
  • Conference Calls
  • HR
  • Budget Preparation
  • Administrative Assistance
  • Secretarial Support
  • Outgoing Correspondence
  • Sharepoint
  • Procedures
  • IDX
Employment History
Executive Assistant/Office Manager
2019 - Present
Ashley Furniture Industries
Phoenix, AZ
  • Provide direct supervision of all clerical staff Complete Payroll for entire store
  • Deposited payroll taxes and submitted Federal and State tax returns in a timely manner.
Assistant To Executive Vice President
2017 - 2019
American Express
Phoenix, AZ
  • Coordinated and scheduled high-level board/management meetings, conferences room reservations, catering and special events.
  • Keyed weekly payroll and all necessary adjustments through on-line system for large department.
  • Formulated procedures for the retention, protection, retrieval, transfer, and disposal of corporate and client files/records.
  • Managed all meeting requests via the teams; including scheduling meetings/conference rooms, creating agendas and catering request.
Executive Secretary
2007 - 2017
State Farm
Dallas, TX
  • Handle in-coming telephone calls from policy holders and claimants reporting accidents, and completed initial reports.
  • Performed special projects and confidential documents for Special Investigative Unit (Fraud/Legal Department) and Executive Department.
  • Implemented a Company wide training program for Word Processing Departments.
  • Provided administrative assistance to Senior Vice President of Finance and Accounting and Chief Financial Officer.
  • Coordinated and assisted in facilitating weekly WebEx conference calls for large groups.
Department Secretary
1997 - 2007
Farmers Insurance
Oklahoma City, OK
  • Used Microsoft Office 2013 for word, excel, and powerpoint.
  • Processed lead calls and internet leads for agent.
  • Anticipated needs, as well as prioritized and organized all meetings and travel arrangements, to include calendar management.
  • Total 21 years in HR in classification of positions, recruitment and placement, examiner, employee benefits and retirement.
Education
High School Diploma
1997 - 1997
 
 
Sandra West
Executive Assistant/Office Manager
Contact Info
Philadelphia, PA
(560) 555-3425
Skills
Corporate OfficeCPAFinancial PoliciesFinancial TransactionsOrganizational ChartsPersonnel FilesBusiness PartnersFmlaFinancial StatementsOpen Door Culture
Employment History
Executive Assistant/Office Manager
2019 - Present
H&R Block
Philadelphia, PA
  • Create purchase requisitions and purchase orders.
  • Typed subcontracts, procurement negotiations, annual performance reviews, memos, letters, reports and presentation materials.
  • Process trades and new accounts with insurance, annuities, loans, debit/credit cards.
Human Resources Manager
2017 - 2019
American International Group
New York, NY
  • Redesigned ERM s target operating model to accelerate AIG s transformation by leveraging change management and organizational development frameworks.
  • Provided on-going coaching and counsel to Management teams on human resources policies, procedures and programs.
  • Answer phones and maintain personnel files.
  • Provide overall strategic human resources leadership training to the Regional Offices as well as support Store Operations.
  • Consulted on the development of Job Descriptions.
Controller
2015 - 2017
Deutsche Bank
New York, NY
  • Facilitated the department's training of new associates on the division's policies, procedures, and corporate compliance.
  • Implemented SQL test scripts in existing quality assurance process to ensure high level of accounting data integrity.
  • Analyzed Actual vs. Budget variances with complete analysis on any variance reduction opportunities.
  • Assist in preparation of annual budget and input of same.
Finance Administrator
2009 - 2015
American Express
New York, NY
  • Prepared additional regulatory consolidated financial statements of subsidiaries of American Express Company.
  • Reduced aged balances for International reconciliations through the design and implementation of frontend balancing for critical balance sheet accounts.
  • Worked on Hardware inventory modification on MOF File modifications Created Automatic Deployment Rules for Software update management using SCCM 2012 R2.
Education
Bachelor's Degree Human Resources Management
2001 - 2004
University of Maryland - College Park
College Park, MD
 
 
Philip Hudson
Executive Assistant/Office Manager
Philadelphia, PA
phudson@example.com
(430) 555-3760
Experience
Executive Assistant/Office Manager
2012 - Present
American Water WorksPhiladelphia, PA
  • Assisted the President/CEO in daily operations of the executive office and company.
  • Scheduled division meetings and assist with meeting materials and agendas.
  • Acted as informational resource on departmental & business policies and procedures; supported large projects.
Executive Assistant To President
2009 - 2012
American Water WorksPhiladelphia, PA
  • Work effectively with other administrative assistants to coordinate/plan meetings and conference calls.
  • Provided exemplary, technical & administrative support to President/CEO and direct reports.
  • Coordinated executive level management and Board of Directors travel arrangements.
  • Handled calendar, file management, travel arrangements for upper management.
  • Develop and execute business plans for the Financial Advisors at Wells Fargo Advisors.
  • Maintain executive calendars scheduling meetings, professionally manage meeting conflicts & prioritization.
Assistant To Vice President
2008 - 2009
AramarkPhiladelphia, PA
  • Fulfilled entire administrative aspirations of the Chief Executive Officer.
  • Scheduled national meetings, conference calls and webinars; arranged Mr. Rante's itineraries.
  • Assisted in the preparation of documents: letters, agendas, PowerPoint presentations, and spreadsheets using Microsoft Office Tools.
  • Maintained all log books, batched purchase orders to invoices and recorded them for payment, Heavy phone and public contact.
Assistant To The President
2006 - 2008
Kelly ServicesPhiladelphia, PA
  • Prepared PowerPoint presentations, Excel spreadsheets, and timelines.
  • Coordinated conference rooms, conference calls, and meetings, while communicating effectively reservations to team members.
  • Maintain supplies for our department and constantly scheduling and rescheduling meetings on a very busy and consistent basis.
  • Maintained budget, fiscal, expense, and audit records and reports in accordance with established procedures.
  • Managed all Human Resources generalist areas.
Skills
Powerpoint
Property Management
Scheduling Meetings
Payroll
Project Management
Ceo
Action Items
Market Research
Twitter
C-Level
Education
Some College Courses Communication
2006 - 2006
Temple UniversityPhiladelphia, PA
 
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How your resume should look:

  • The job title on your resume should match your application for the role.
  • Ensure your work experience focuses on achievements, rather than responsibilities.
  • Recruiters and hiring managers suggest fitting your resume on one page.

Choose From 10+ Customizable Executive Assistant/Office Manager Resume templates

Zippia allows you to choose from different easy-to-use Executive Assistant/Office Manager templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Executive Assistant/Office Manager resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

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Executive Assistant/Office Manager Resume
Executive Assistant/Office Manager Resume

Executive Assistant/Office Manager Resume Format And Sections

1

1. Add Contact Information To Your Executive Assistant/office Manager Resume

Your name should be the biggest text on the page and be at or near the top of the document.

Your address doesn't need to include your street name or house number - listing your city and state works just fine.

Your email address should be professional, but not your current work email address. It's not a good look to use your work email for personal projects (job-searching).

Your social media can be included if you have a fully-fledged LinkedIn page or another social media page that showcases your relevant skill set.

Executive Assistant/Office Manager Resume Contact Information Example #1

Dhruv Johnson

d.johnson@email.com | 333-111-2222 | www.linkedin.com/in/dhruv-johnson

Do you want to know more?
How To Write The Perfect Resume Header
2

2. Add Your Relevant Education To The Resume

Your resume's education section should include:

  • The name of your school
  • The date you graduated (Month, Year or Year are both appropriate)
  • The name of your degree
If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

Optional subsections for your education section include:

  • Academic awards (Dean's List, Latin honors, etc. )
  • GPA (if you're a recent graduate and your GPA was 3.5+)
  • Extra certifications
  • Academic projects (thesis, dissertation, etc.)

Other tips to consider when writing your education section include:

  • If you're a recent graduate, you might opt to place your education section above your experience section
  • The more work experience you get, the shorter your education section should be
  • List your education in reverse chronological order, with your most recent and high-ranking degrees first
  • If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school
Check More About Executive Assistant/Office Manager Education
Majors
Business
38.1%
Psychology
7.2%
Communication
6.4%
Accounting
5.6%
Show More

Executive Assistant/Office Manager Resume Relevant Education Example #1

High School Diploma 1997 - 1999

Executive Assistant/Office Manager Resume Relevant Education Example #2

High School Diploma 2003 - 2005

3

3. Next, Create An Executive Assistant/Office Manager Skills Section On Your Resume

Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

Here are some tips to keep in mind when writing your resume's skills section:

  • Include 6-12 skills, in bullet point form
  • List mostly hard skills; soft skills are hard to test
  • Emphasize the skills that are most important for the job
Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

Example Of Executive Assistant/Office Manager Skills For Resume

  • Customer Service Skills

    Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

  • Human Resources Skills

    Human resources is a set of people in a business or a corporation that are designated to locate, interview, and recruit new employees into the company. They are also responsible to maintain the integrity of the employees and help them sort their problems out. They try to introduce and manage employee-benefit programs.

  • Real Estate Skills

    Real estate is land that has buildings on it. This kind of property consists of permanent improvements either natural or man-made, which include, houses, fences, bridges, water trees, and minerals. There are 4 types of real estate namely; residential real estate, commercial real estate, industrial real estate, and vacant land.

  • Conference Calls Skills

    Conference calls are call that involves three or more people who can speak at the same time. One of the persons connected may add the person to confer through the phone whose voice can be heard by all of those on the line. This can be done when the phone is used as a feature for a conference call that allows the initial caller to add more listeners or speakers on the same line without losing the first person he called. This is used to listen or communicate to different people at the same time that would save time, effort and avoid repeating the same discussion.

Top Skills for an Executive Assistant/Office Manager

Source: Zippia.com
  • Customer Service, 9.8%
  • Financial Reports, 8.0%
  • Office Equipment, 6.1%
  • PowerPoint, 6.1%
  • Other Skills, 70.0%
Not sure which skills are really important?
3 Big Tips For Listing Skills On Your Resume
4

4. List Your Executive Assistant/office Manager Experience

The most important part of any resume is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of engineers" and "Managed a team of 6 engineers over a 9-month project."

Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.

Don't have any experience?
How To Show Your Experience On a Resume... Even When You Don't Have Any
Work History Example # 1
Senior Administrative Assistant
Medicis Pharmaceutical
  • Generated, managed and reconciled all EVP's expenses Assisted with many special programs/projects.
  • Prepared and executed quarterly Board Presentations for management using Microsoft PowerPoint and Excel.
  • Assisted with board meeting minutes and PowerPoint presentations.
  • Supported Sr. Director, four managers and one administrator in the Planning Technical Platform department.
  • Created PowerPoint presentations for board meetings and investor relations.
Work History Example # 2
Assistant To The Controller
Philadelphia Magazine
  • Analyzed and interpreted contractual documentation to establish client accounts.
  • Provided accounting oversight and direction for a holding company and its five subsidiaries.
  • Maintained building code and municipality law compliance for each rental community.
  • Implemented payroll processes for a more streamline work flow.
  • Coordinated travel schedules and itineraries for GM.
Work History Example # 3
Office Administrator
Robert Half International
  • Used specialized database program to cold call leads throughout various workforce/employment agency offices in the U.S.
  • Assisted Payroll Department with data entry of weekly timesheets.
  • Recorded all absence records to prepare timesheets for internal payroll.
  • Processed all expense reports, and A/P and internal staff payroll forms.
  • Provided logistics scheduling and support on six month, full-time assignment, to Ajinomoto Foods.
Work History Example # 4
Office Manager
Ernst & Young
  • Selected Accomplishments: Successfully arbitrated interoffice billing disputes between Regional Managing Partners of major public accounting firm.
  • Assisted with communication and graphic arts project whenever possible.
  • Handled inbound calls client's employees and providing them with information regarding the 1095 C form for tax filing.
  • Gathered and tallied time sheets for payroll issuance.
  • Created and edited executive level PowerPoint presentations.
5

5. Highlight Your Executive Assistant/Office Manager Certifications On Resume

Certifications can be a powerful tool to show employers that you know your stuff. If you have any of these certifications, make sure to put them on your executive assistant/office manager resume:

  1. Certified Professional - Human Resource (IPMA-CP)
  2. Certified Management Accountant (CMA)
  3. International Accredited Business Accountant (IABA)
  4. Certified Manager Certification (CM)
  5. Word 2010 Certification
  6. Microsoft Office Specialist: Expert (Office 365 and Office 2019)
  7. Microsoft Office Specialist Master Certification (MOS)
  8. Master Project Manager (MPM)
  9. Microsoft Office 365
  10. Travel and Tourism Professional (TTP)

More Certifications For Executive Assistant/Office Manager
6

6. Finally, Add a Executive Assistant/Office Manager Resume Summary Or Objective Statement

A resume summary statement is a 1-3 sentence spiel at the top of your resume that quickly summarizes who you are and what you have to offer. In this section, include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

Remember to address skills and experiences that are emphasized in the job description.

Are you a recent grad?
Read our guide on how to write a resume summary statement

And If You’re Looking for a Job, Here Are the Five Top Employers Hiring Now:

  1. Citi Jobs (21)
  2. IBM Jobs (10)
  3. Morgan Stanley Jobs (15)
  4. Beacon Hill Staffing Group Jobs (10)
  5. Walmart Jobs (15)

Common Executive Assistant/Office Manager Resume Skills

  • Customer Service
  • Financial Reports
  • Office Equipment
  • PowerPoint
  • Office Management
  • Office Operations
  • Human Resources
  • Calendar Management
  • Event Planning
  • QuickBooks
  • Real Estate
  • Conference Calls
  • Administrative Tasks
  • Meeting Minutes
  • Office Space
  • Scheduling Appointments
  • Office Procedures
  • Telephone Calls
  • Administrative Functions
  • Accounts Receivables
  • Accounts Payables
  • Word Processing
  • Property Management
  • International Travel Arrangements
  • Executive Support
  • Office Policies
  • Vendor Relations
  • Financial Statements
  • Bank Deposits
  • Office Functions
  • Provides Administrative Support
  • Trade Shows
  • Office Services
  • Background Checks
  • Travel Itineraries
  • Press Releases
  • Business Development
  • Presentation Materials
  • Executive Administrative Support
  • Clerical Functions
  • Executive Management
  • Vendor Contracts
  • Office Systems
  • Inventory Control
  • Office Efficiency
  • Corporate Events
  • Domestic Travel
  • Direct Reports
  • AP
  • Ar

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Updated May 19, 2023