Executive assistant/office manager work from home jobs - 362 jobs

Executive Personal Assistant to HNW Entrepreneurial Principals, Investment Firm, Houston Texas, Local Remote A highly successful HNW entrepreneurial couple, 1 in the P/E space and the other in design is looking for an Executive Personal Assistant to provide seamless administrative support, personal and professional as a true “right hand”. The ideal candidate has at least 5 years of experience supporting a HNW principal, preferably in the investment/ finance space or hospitality and has a “high touch” service- oriented mentality. This role will encompass a wide range of responsibilities that are essential for ensuring the principal's lives run as smoothly as possible, taking as much off their plate to focus on their businesses and family. This is a local remote position with the ability to meet occasionally as needed at their home or other venue to make sure all projects for the business or home are running smoothly as well as run needed errands. About the Job: Support the principals with all day-to-day matters including personal/professional calendar management, scheduling meeting and making sure they are fully aware of the children's, schedules and activities Anticipate the needs of the principals and liaise with key stakeholders in their businesses Organize and manage personal, domestic/international travel arrangements including detailed itineraries. Provide a broad range of administrative support for the home; Handle property management issues, repairs, renovation projects, payroll; run errands, manage cars and insurance Plan dinners/events, personal and professional Handle correspondence, including emails, letters, prioritizing and responding on behalf of the principals Expense reporting Assist with ad hoc projects. 1099 Contract Base Salary, Discretionary Bonus, Healthcare Stipend About You: At least 5 years of experience as an Executive Personal Assistant supporting a high- level executive or HNW principals, preferably in the finance space/P/E space Bachelor's Degree Has a creative mindset to solve problems independently with diplomacy and thoughtful analysis. Has the maturity to work remotely with proven success High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Excellent Microsoft Office skills; Tech savvy and interested in keeping up with new technology, particularly AI to improve processes in the home as well as with their business ventures Excellent written and verbal communication skills A warm engaging personality with a positive “can do” attitude and a “high touch” service mentality.

Why You Want To Work Here We are the leading provider of transportation management and logistics solutions. This position offers the opportunity for a stable, long-term career with a growing organization. We provide global support and are looking for someone who is a quick learner with strong mathematical skills. We Offer: Room for growth Flexible schedule Health, vision, and dental insurance PTO & sick leave 401(k) Energetic, collaborative environment Work-from-home schedule Responsibilities of an Administrative Assistant Adjust price quotes according to cost and location Enter orders for product transfers or customer orders Manage domestic and international freight shipments Prepare export documents Approve freight invoices Maintain a high standard of ethics and integrity Gain a sufficient understanding of the industry and customers Generate reports and share with team members Positively impact customer service Qualifications for Administrative Assistant Bachelor's degree in Business, Mathematics, or related field Experience and interest in transportation/logistics preferred Previous logistics or dispatch experience a plus Excellent verbal and written communication skills Strong problem-solving skills Tech-savvy with knowledge of Microsoft Office (Excel, Word, PowerPoint) Strong sense of teamwork

The Pennsylvania Department of Education (PDE), Bureau of Postsecondary Proprietary Training is actively seeking an Education Administration Specialist to complete the professional staff. In this vital role, you will serve as a Board Administrator, as staff to the State Board of Private Licensed Schools. Our Division at the Department works with postsecondary occupational training providers (trade schools) offering services to Pennsylvania residents. This role is responsible for ensuring school compliance with the mandates of the Private Licensed Schools Act. Prior experience interpreting legislation and prior experience with adult occupational training programs or trade schools will prove beneficial. Take your professional career to the next level within the Commonwealth of Pennsylvania! DESCRIPTION OF WORK Serving a select group of identified schools, the Board Administrator corresponds with the schools on behalf of the Board. The Board Administrator reviews, audits, and evaluates information and documents submitted to the Board for consideration and communicates the requirements for compliance with the Private Licensed Schools Act back to the school. The Board Administrator works independently to prioritize and manage incoming requests, applications, renewals, audits, and correspondence. The Board Administrator works closely with their colleagues, the Administrative Assistance, the Supervisor, and the Division Chief to ensure consistent communications are being sent out to the schools. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 30-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time. Must report to the Harrisburg office, or other site as designated by the Division Chief, at least twice per week. In-office days will be directed by the Division Chief. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: New hires to the commonwealth will start at the minimum salary rate. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: One year of experience as an Education Administration Associate (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or Four years of professional experience in education including at least two years in educational administration; or Any equivalent combination of experience and training. Other Requirements: This particular position also requires possession of at least one year of full-time professional experience educating students in adult occupational training programs; or at least one year of full-time professional experience working in postsecondary education administration. You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. Legal Requirements: This position falls under the provisions of the Child Protective Services Law. Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

About the Company: Redesign Health is a global venture and applied technology firm focused on building next-generation healthcare companies. We manage venture capital and venture buyout strategies, each powered by an AI operating system and team of leading technologists, entrepreneurs, and investors. Our venture capital strategy backs exceptional founders at the earliest stage-often before an idea is fully formed-and provides first institutional capital and an unmatched degree of strategic leverage and domain expertise through exit. Our venture buyout strategy partners with proven management teams through control investments and delivers outsized value by rewiring core products and workflows with AI. Since inception in 2018, Redesign and our portfolio companies have touched the lives of more than 15 million patients, raised over $1.5 billion from premier institutional, sovereign, and strategic investors, and built distinctive partnerships with marquee healthcare organizations and senior leaders around the world. Redesign is based in New York and has offices in Bengaluru, Los Angeles, and Riyadh. About the Role: We are seeking a proactive, highly organized, and adaptable Executive Assistant & Workplace Operations leader to provide executive support to members of our leadership team and own the workplace experience for our NYC office. This role is a blend of executive support, owning our office experience and culture, and occasional event support- ideal for someone who thrives in a fast-paced environment and enjoys juggling multiple priorities at once. This role is primarily based in-person working from the office Monday-Thursday with the option to work remotely on Fridays. This role will be part of the People & Operations team and report to the company's Chief of Staff & Director of People & Operations. What You'll Do:Executive Support: Manage the CEO and additional leaders' calendars with extreme attention to detail and thoughtfulness Manage executive travel logistics for domestic and international travel Oversee the approach for EA support across the entire leadership team managing virtual EAs and AI-powered administrative tools Office Management & Experience: Foster a warm, welcoming, and professional office culture that reflects our values and supports high performance Develop rituals, touchpoints, and experiences that make in-office days feel energizing, connected, and purposeful for our local team Greet visitors to the office, ensuring they have a welcoming and pleasant experience Oversee daily office operations including managing vendors, supplies, and equipment In Q1 2026, we will be moving to a new office within Manhattan. The first major priority for this role will be leading the office move Event & Project Support: Lead logistics for quarterly US onsites and annual leadership and global team offsites Support other US-based Founder, Investor, and team events as needed Lead AI or tooling initiatives that help scale administration support across the company by championing scheduling automations and other admin tools There will be the opportunity to jump into many additional projects across the org based on interest and capacity What You'll Need: 4+ years of experience in executive support, office management, or operations role You are exceptionally organized, detail-oriented, and able to anticipate needs before they arise You operate with a high degree of discretion, professionalism, and sound judgment in all interactions You communicate clearly and effectively, both written and verbal We are open to candidates who do not have EA experience, but have demonstrated excellence in other domains Who You Are: Action-Oriented: You readily take action on new opportunities with a sense of urgency, high energy, and enthusiasm. You display a can-do attitude and step up to handle tough issues with a keen eye for detail. Instills Trust: You gain the confidence and trust of others through honesty, integrity, and authenticity, following through on commitments and ensuring consistency between your words and actions. Manages Ambiguity: You deal comfortably with the uncertainty of change and set the course without clear direction. You are calm and productive, even when things are up in the air. Technology Innovator: Ability and drive to proactively leverage AI and other emerging technology tools to create extraordinary productivity and impact within their functional area. Demonstrates visionary thinking about the future evolution of their role and independently experiments, adopts, and refines technology-driven solutions.

The MSU Alumni Office's mission is to build lifelong enrichment for over nearly 550,000 alumni throughout the world. We work to celebrate traditions, strengthen the Spartan network, provide experiences that enrich people professionally and personally, and encourage service to MSU and the communities in which Spartans live and work. Reporting to the Assistant Vice President of Alumni and Pipeline, the Executive Staff Assistant provides support for the AVP. Working hours vary and may include working nights and weekends based on program needs. CHARACTERISTIC DUTIES AND RESPONSIBILITIES Assistant to AVP: Works closely with Assistant Vice President to manage their schedule and maintain their calendars for meetings, travel, and events. Assists with special projects and handles confidential information. Reviews, sorts, and directs mail, including drafting responses. Keeps confidential files. Assists in planning logistics and agendas for meetings, training programs, interviews, and events to include Sparty Mascot Program. Attends meetings and reports on discussions. Records minutes and distributes to committee participants. Makes travel arrangements and manages conference registrations; reconciles travel reimbursements. Tracks expense reimbursements for travel and credit card transactions from meetings and purchases. Coordinates logistics for the MSU Alumni Office Football suite; contacts attendees; distributes tickets and parking passes; keeps records of guests; pays all invoices; occasionally hosts guests. Miscellaneous Duties: Monitors the operations of the Department and reconciles the budget to keep the Assistant VP informed of expenditures. On behalf of the Assistant VP, serves on various project committees and leadership teams. On behalf of the Assistant VP, represents Michigan State University Alumni Office at state and national meetings. Performs other duties normally associated with a Secretary III and Executive Secretary II in order to ensure completion of necessary work. Completes other duties as assigned. COMMUNICATIONS/INTERPERSONAL RELATIONSHIPS INTERACTS WITH Supervisor/Office Staff - in order to receive instruction, verify information and provide requested materials. MSU donors and alumni - in order to provide services and information to them in the course of University Advancement events and serving thereby as a representative of Michigan State University. MSU deans, directors, faculty, academic staff and support staff - in order to collaborate on projects for the university and its colleges. Event contractors and vendors- in order to coordinate and discuss information related to events Colleagues within University Advancement, including University Development, the MSU Alumni Office and Advancement Services - in order to serve the fundraising and advancement mission of the division. SUPERVISION RECEIVED Direction is received from the Assistant Vice President of Alumni SUPERVISION EXERCISED May provide first-level supervision over student employees and volunteers. IMPACT ON PROGRAMS/SERVICES/OPERATIONS Judgment and decisions made in planning may exert impact on the university's overall image and integrity as perceived by donors, alumni and the university and larger external communities. Errors in such judgment can negatively affect the reputation and future resources of the university, its administrators and the board of trustees. Minimum Requirements Knowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar; five to eight years of related and progressively more responsible or expansive University work experience in maintaining account ledgers, word processing, spreadsheet, database, and presentation software; editing, composing correspondence, taking dictation; or an equivalent combination of education and experience. Desired Qualifications Ability to work and communicate effectively, orally and in writing, with a broad range of internal and external constituents including alumni, faculty, staff, and other friends of the university. Strong collaboration skills. The ability to work independently and flexibly with different responsibilities in a high-energy atmosphere. Solves problems, handles confidential information, and navigates sensitive situations. Excellent project management, organizational, and planning skills, as well as superior attentiveness to detail. Experience managing expenses. Familiarity with higher education, alumni outreach, and engagement. A valid vehicle operator's license where needed to perform duties of the position. Other skills and/or physical abilities required to perform duties of the position. This position requires or will require prior to the completion of the probationary period: knowledge of basic personal computer terminology and operations, and the ability to use If you have experience with the responsibilities outlined in this job description or possess transferable skills, we encourage you to apply! Equal Employment Opportunity Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status. Required Application Materials Resume and cover letter Special Instructions If you have any questions regarding this position, please contact Patricia Karam, Director of Talent Acquisition, at karampat@msu.edu. #LI-PK1 Work Hours 8 am - 5 pm with possible evenings and weekends Website Advancement.msu.edu Remote Work Statement MSU strives to provide a flexible work environment, and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon. Bidding eligibility ends on January 20, 2026, at 11:55 PM

The Executive Assistant works closely with the Sales Manager to focus on certain agent and branch functions in order to provide necessary support to the agents and branch to create a more effective and efficient branch operation. This is a full time 40 hour per week position- paying hourly rate based on experience! Essential Job Function: Schedule, promote and support agents individually and in group settings on the Howard Hanna Mar/Tech tools with a goal of increasing adoption and efficiency Onboarding new and experienced agents Process paperwork for agent departures and transfers Maintain all office purchasing/supplies Maintain all branch workrooms, supplies and equipment, including building maintenance supplies, directional signs, office supplies, warehouse stock items, copier/printer toner Manage branch floor duty/opportunity schedules Assist sales managers with recruiting packages Provide assistance to agents with copiers, computers, and phones assisting IT department as needed Troubleshoot agent ordering Submit appropriate Help Desk Tickets to receive tech support/troubleshooting for office equipment Assist sales manager with office social media posts including Facebook and Instagram New agent training including business systems/technology, paperwork procedures Sales meetings agendas Process outgoing mail and distribute incoming mail Other various administrative agent training and or support to sales managers with RVP approval Transaction Support: Process earnest money and commission check deposits Co-ordinate and process files in conjunction with the TC team Qualifications: Associates degree or 3-5 years branch operations preferred Proven ability to work well with a varied group of individuals while maintaining a positive and professional manner with all levels of management, agents and staff in person and in writing Ability to communicate in a clear, concise and professional manner with all levels of management, agents and staff both in person and in writing Proficiency in Outlook Proficiency in managing social media platforms including Facebook and Instagram Ability to train one on one or in small group settings High organizational skills in managing multiple projects simultaneously Ability to adjust direction when situation warrants Work independently without regular direct supervision Ability to multi-task and organize such that tasks are completed in an efficient and timely manner

Employment Type: Full-time (40-45 hours/week) Requirements Maintain a smoke-free environment Pass background check Reliable transportation Valid driver's license and safe driving record Tech-savvy and comfortable with digital household management tools Discretion, professionalism, and strong organizational skills Experience managing household systems, schedules, and family logistics Comfortable with pets (3 dogs, 1 cat) Proposed Schedule Ideal schedule for family is a split schedule - Monday-Friday; Typical day: starting between 7:00 AM-8:00 AM and ending between 6:30 PM-7:00 PM end with a break between 12:00 PM-3:00 PM Flexibility as needed for family routines, travel, or busy seasons About the Family: We are a busy family of six, with four active boys (ages 14, 12, 12, and 8), and three dogs and a cat. Both parents run businesses and occasionally work from home but are primarily out of the house. We also travel occasionally for work. Our household is lively, high-energy, and fast-paced, with regular sports, tutoring, and afterschool activities on most evenings. We value harmony, clarity, organization, and need someone who can manage the chaos, anticipate needs, and support the overall functioning of the home. Our ideal candidate is someone who is proactive, detail-oriented, and has a sense of humor. You should be able to manage household tasks efficiently while working well with both children and adults. We're looking for someone who can help our family stay organized and calm amidst the busyness of our day-to-day lives. Who You Are / What We're Looking For We are looking for a Household Operations Manager who is: Self-managed and proactive and able to take initiative, navigate household nuances, manage multiple tasks, and independently drive solutions. Sturdy and adaptable to a lively, fast-paced household while maintaining consistency and reliability. Solution-oriented and tactical, who knows how to prioritize, problem-solve, and implement systems for home organization, improvement, and efficiency. Hands-on and engaged with actively participating in children's routines, sports, hobbies, homework, and fostering their growth and curiosity. A positive role model that can demonstrate integrity, responsibility, and care while building rapport with our family. A collaborative communicator who communicates clearly with us, staff, and vendors, taking the lead when appropriate. Creative and growth-minded and able to create systems, improve household workflows, and approach challenges with innovative solutions. Knowledgeable in nutrition and health field or willing to learn concepts of healthy eating/ nutrition for active children, and meal planning with creativity and excitement for learning. Mindful and personable who can bring a sense of humor, presence, and engagement to support family harmony and a positive household atmosphere while able to establish professional boundaries and structure. Key Responsibilities Below is a comprehensive outline of responsibilities. Not all tasks occur daily, but the right person will be comfortable wearing many hats and maintaining a smooth, predictable home environment. Job duties will include but are not limited to: Household Management & Organization: Creating and Maintaining household organization systems (e.g., closets, storage, pantry, etc.) Organize household spaces such as the pantry, mudroom, closets, and storage areas to maximize order and accessibility. Implement and maintain weekly home "reset" routines to support ongoing household organization. Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for weekly cleaning services Conduct seasonal swaps (e.g., clothing, décor, bedding, etc.) Manage seasonal clothing rotation and storage, ensuring efficient use of space. Maintain a digital or physical Household Binder or shared management hub for reference and planning. Track vendor logs, service records, and warranties, and keep a household maintenance calendar up to date. Prepare for family events, holidays, and guest stays Prepare and coordinate donation drop offs and pick ups, or listing things on marketplace/resell sites, etc. Support packing/unpacking for travel or seasonal transitions Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers) Support in getting kids involved in household chores Oversee children's assigned chores and ensure they are completed as expected. Load/unload dishwasher, wipe surfaces, vacuum high traffic areas Maintain indoor plants Inventory Management, Errands & Household Logistics Track and restock pantry, fridge, toiletries, household supplies Oversee inventory and restocking processes to prevent shortages. Create and manage running household supply lists Coordinate and manage household orders (Amazon, Costco, Target, etc.) Efficiently handle returns, exchanges, shipping, and package management. Run errands: grocery shopping, returns, dry cleaning, gift shopping Order groceries and coordinate curbside pickup schedules. Manage household purchasing and inventory processes. Coordinate prescription pickups and maintain communication with pharmacies. Shop for children's clothing and seasonal gear as needed. Handle package pickup, mail sorting, and deliveries Maintain records such as household documentation, receipts, and warranties. Assist with online listings or sales of household items when appropriate Family Scheduling & Calendar Coordination Oversee household schedules and calendars Maintain and manage a master family calendar, ensuring all family events and commitments are accurately recorded. Track school schedules, assignments, events, and deadlines to help keep the family organized. Oversee sports and activity schedules, monitoring registration deadlines and requirements. Coordinate medical, dental, evaluation, and haircut appointments for family members. Develop travel preparation lists and manage calendar planning for family trips. Provide weekly household planning summaries to the Parents. Ensure real-time coordination with parents and adapt as needed to school routines. Meal Planning & Preparation Plan and prep 2-3 healthy meals (primarily dinners) and snacks for adults and kids (ensuring meals have left overs to use) Assist in creating of meal systems and having a dinner plan in place weekly Pack school lunches Batch-cook weekly meals to bring ease and nutrition to other meals of the day (e.g., healthy breakfasts- breakfast burritos, etc.) Shop for groceries and meal-related items Follow dietary needs and family preferences (no spicy profiles or cilantro, someone who understands nutrition and can help with picky eating needs is a plus ) Engaging kids in meal preparation is ideal Clean kitchen post-prep and manage kitchen tidiness Ensure fridge is cleaned out on a weekly basis Laundry & Linen Care Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels) Coordinate laundry systems Iron, steam, and prepare outfits as needed Manage linens: rotate children bedding, refresh towels, restock essentials Keep laundry areas tidy and well-stocked with supplies Handle special care for delicates or uniforms Pet Care (overseeing dog walker 2-3x/week) Feed and walk dogs; manage care for other pets as needed Schedule and coordinate vet, grooming, or daycare appointments Administer medications, if required Keep pet supplies stocked and organized Vehicle Management Schedule and oversee maintenance, oil changes, and inspections Ensure vehicles are fueled, cleaned, and organized Track registration, insurance, and service schedules Track vehicle mileage and prepare necessary reimbursement documentation Vendor, Contractor & Property Oversight Schedule and supervise service providers (cleaners, contractors, landscapers, etc.) Serve as the primary contact for cleaners, landscapers, snow removal, and repair technicians. Meet service providers at the home to ensure completion of assigned tasks. Track recurring and scheduled household maintenance services. Monitor the quality of work and proactively identify any issues that require attention. Research and coordinate repairs, maintenance, and quotes Manage routine upkeep across one or multiple properties Oversee outdoor spaces and seasonal maintenance needs Serve as primary contact for vendors or guests Estate-Level Oversight If experienced, family would appreciate support in managing multiple properties (main home, a local childhood home, and a cottage) and ensure readiness for family or guest use Packing up childhood home property, helping family prepare for move outs Oversee property-specific systems (e.g., HVAC, security, etc.) Conduct walk-throughs to ensure upkeep, safety, and organization Coordinate snow plowing schedules for all homes, picking up flowers for all properties, etc. Family Support & Child Assistance Assist with school/activity pick-ups or drop-offs Taking children to necessary doctors and personal appointments as needed (e.g., orthodontist, etc.) Support in supervising children Making sure children have support with homework and it is completed Understands technology to make sure absences are captured; someone hands on in understanding what is going on with kids school demands (e.g., homework, tests coming up, reading, etc.) Comfort in supporting children who are independent and at times strong willed, comfortable in setting kind boundaries and structure Understand and monitor children's medical profiles, allergy risks, and medication routines Coordinate health appointments and follow medical instructions from the Parents Manage school portals and maintain communication with teachers and coaches Support the family's technology structure and device controls, ensuring they are developmentally appropriate for the children Deep Cleaning & Special Projects Tackle occasional deep cleans (fridge, oven, baseboards, etc.) Maintain and refresh specific zones (entryways, garage, mudroom) Clean humidifiers, washing machines, and air purifiers monthly Organize special projects: seasonal decorations, gear rotation Perform light handyman-level tasks, such as simple repairs and battery replacements Maintain daily and weekly household checklists to ensure routine tasks are completed Administrative & Personal Assistant Support Help with travel planning, scheduling, and logistics Manage family calendars and reminders Overseeing children's inventory of clothing Finding efficiencies and products that will be helpful to the family Manage family inbox Assist with coordination of events, appointments, and guest prep Schedule personal appointments for parents Manage communications with household vendors and contractors on behalf of the family Oversee administrative tasks such as renewals, reminders, and general scheduling Coordinate travel logistics, including preparing packing lists and arranging trips Research and source services, solutions, or products as needed for the family Maintain confidentiality and discretion in all matters at all times Travel Preparation & Support Prepare packing lists, select clothing, and organize travel gear for family trips. Arrange children's travel items, manage medication needs, and ensure all trip essentials are ready. Ensure the home is prepared, arrange for animal care before and after family travel periods. Coordinate with the childcare associate regarding the children's routines during travel. Travel with the family if requested, with advance notice. Key Qualities of the Ideal Candidate: Proactive, organized, and efficient Strong communication skills, able to collaborate with both parents and children Flexible and adaptable to changes in schedule and household demands Trustworthy, responsible, and detail-oriented Capable of managing multiple tasks at once and anticipating needs Tech-savvy and able to handle household logistics (calendars, meal planning, etc.) Comfortable with pets and able to manage pet care A good sense of humor and the ability to handle a busy, sometimes chaotic environment with grace How to Apply Please submit: A brief cover letter explaining why you would be a great fit for our household An updated resume At least three professional references with contact information Sage Haus Disclaimer When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don't worry - you can unsubscribe at any time if it's not for you.

About the job Executive Assistant to the CEO Remote We are seeking an Executive Assistant for the CEO/President of our winning team! The successful candidate will be a high-energy, organized individual with a positive attitude, great people and communication skills and the drive to help in our company's continued growth and success. The duties for this position will include: o Plans, coordinates, and ensures the CEO schedule is managed and followed. o Works closely and effectively with the CEO to keep him informed of upcoming commitments and responsibilities and following up appropriately. o Booking travel arrangements o Filtering through and responding to emails. o Filtering through mail. o Tracking licensing CE requirements for all states o Managing tasks and assignments to completion. Ø Office Management o Stocking/Ordering office supplies for the corporate office and our locations. o Maintaining card key building access system o Working closely with the Property Management Company to maintain the office building. o Providing quotes for projects and managing those projects to completion. o Other duties as assigned Expectations for this Role: Ø Follow all company policies and procedures Ø Heavy schedule management Ø Demonstrate attention to detail Ø Present a professional, well-groomed personal appearance Ø Maintain confidentiality of proprietary information and protect company assets. Ø Prioritize tasks and assignments of greater urgency or importance. Ø Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Ø Respond to emails clear and professional language. Ø Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Ø Welcome and acknowledge coworker and guests according to company standards, anticipate and address guests service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Ø Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Experience: Executive Assistant: 1 years (Required) Schedule management: 1 years (Required) Working Place: Los Angeles, CA

About Us: Fieldguide is establishing a new state of trust for global commerce and capital markets through automating and streamlining the work of assurance and audit practitioners specifically within cybersecurity, privacy, and ESG (Environmental, Social, Governance). Put simply, we build software for the people who enable trust between businesses. We're based in San Francisco, CA, but built as a remote-first company that enables you to do your best work from anywhere. We're backed by top investors including Bessemer Venture Partners, 8VC, Y Combinator, Floodgate, Elad Gil, Justin Kan, Qasar Younis, Eric Ries, and more. We value diversity - in backgrounds and in experiences. We need people from all backgrounds and walks of life to help build the future of audit and advisory. Fieldguide's team is inclusive, driven, humble and supportive. We are deliberate and self-reflective about the kind of team and culture that we are building, seeking teammates that are not only strong in their own aptitudes but care deeply about supporting each other's growth. As an early stage start-up employee, you'll have the opportunity to build out the future of business trust. We make audit practitioners' lives easier by eliminating up to 50% of their work and giving them better work-life balance. If you share our values and enthusiasm for building a great culture and product, you will find a home at Fieldguide. About the Role: Fieldguide is looking for a highly organized and proactive Executive Assistant to support our CEO. In this role, you will ensure the CEO remains focused on the company's top priorities by managing schedules, streamlining operations, and anticipating needs in a fast-paced environment. You will work closely with the CEO and Executive Leadership Team (ELT), coordinating across key initiatives and handling high-impact responsibilities that contribute to the company's success. This is a unique opportunity to take on a critical support role within a high-growth SaaS startup transforming the audit & advisory space, offering exposure to strategic decision-making and operational execution. What You'll Do: Manage the CEO's time with foresight, ensuring alignment with organizational priorities. Build and maintain relationships with key stakeholders, including board members, investors, and external partners. Partner with the Chief of Staff to ensure seamless planning for ELT events and other operational needs. Coordinate logistics for the CEO's travel to customer and prospect visits, events, and conferences, including booking transportation and stay.. Prioritize and prepare the CEO for meetings, such as preparing materials for customer meetings, board discussions, and speaking engagements. Lead logistics and coordination for ELT meetings and offsites, including scheduling and agenda. Own office management tasks, ensuring an efficient and professional workplace environment. Coordinate company-wide meetings, such as All Hands, including scheduling and logistics. About You: 2-5+ years of experience supporting a CEO or equivalent in a high-growth or fast-paced environment, ideally within technology startups. A master of details who can prioritize and execute multiple projects seamlessly. A proactive and dependable partner, adept at anticipating needs and driving solutions with minimal direction. Exceptional verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders at all levels. Thrives in a rapidly evolving environment, embracing change with flexibility and a solutions-oriented mindset. Proficiency in Google Workspace (Docs, Sheets, Calendar) and collaboration tools such as Slack. More about Fieldguide: Fieldguide is a values-based company. Our values are: Fearless - Inspire & break down seemingly impossible walls. Fast - Launch fast with excellence, iterate to perfection. Lovable - Deliver happiness & 11 star experiences. Owners - Execute & run the business with ownership. Win-win - Create mutual value & earn trust for life. Inclusive - Scale the best ideas with inclusive teams. Some of our benefits include: Competitive compensation packages with meaningful ownership Unlimited PTO 401k Wellness benefits, including a bundle of free therapy sessions Technology & Work from Home reimbursement Flexible work schedules

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Remote Executive Administrative Assistant. In this role, you will play a crucial part in the day-to-day operations of the executives by managing their schedules and coordinating communications across time zones. Your organizational skills and ability to anticipate needs will enable seamless interactions with various stakeholders. You will utilize your technical skills in a connected environment to facilitate effective meetings and travel arrangements. This role is essential in ensuring that the executives can focus on their strategic initiatives while you manage the administrative details.Accountabilities Manage executives' calendars and schedule all meetings, both internal and external. Effectively resolve calendar conflicts while ensuring seamless communication. Anticipate needs related to meetings and events, focusing on proactive support. Represent executives positively to other senior officials inside and outside the organization. Facilitate team conversations and follow-up correspondence efficiently. Coordinate comprehensive travel arrangements and logistics. Accurately process expense and mileage reports with timely submissions. Prepare for meetings by booking resources, coordinating catering, and prioritizing tasks. Maintain updated organizational charts and other necessary documentation. Participate in special projects and embrace additional duties as necessary. Requirements High School Diploma with 8 years of relevant experience. Proficient in Microsoft Office Suite including M365, Outlook, Word, PowerPoint, and Excel. Experience in a dynamic environment managing a variety of duties. Background in supporting and communicating with Executive Leadership. Strong verbal and written interpersonal skills. Benefits Comprehensive total rewards package including competitive salary. Healthcare, wellness, and retirement benefits. Work-life balance initiatives such as flexible work schedules. Educational assistance programs and career development opportunities. Parental leave, paid time off, and holidays. Why Apply Through Jobgether? We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.#LI-CL1We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Global biopharma company with products in neuroscience and oncology is looking for a highly seasoned Executive Assistant to support the Office of the CEO. This is an exciting opportunity to join a highly respected team that is genuinely committed to helping people with life-changing treatments. In this role, you'll provide primary support to the CEO (and secondary support to the Chief of Staff, managing strategic calendaring to balance shifting priorities, coordinating internal and external meetings, meeting prep across multiple time zones, coordinating extensive domestic and international travel, and handling all trip logistics. You'll support board meeting logistics, including travel and transportation, reservations, expenses, and board content organization and document management. Someone who is a career EA who thrives in fast-paced environments and can juggle multiple balls with incredible attention to detail while being a high-order problem solver who can think strategically, find efficiencies, and lean into technology. This is a fully remote role, East Coast preferred, with required travel to up to four off-site meetings per year. 150-175K+ DOE + equity, bonus, 401k with match, flexible PTO, and annual wellness stipend. Responsibilities: Strategically manage complex calendars with prioritization, critical judgment, and proactive time blocking to support shifting priorities Work closely with the CEO to ensure professional commitments and travel plans are shared on personal calendar and on occasion, assist with coordinating personal appointments when conflicts or changes arise from professional schedules. Plan and oversee all domestic and international travel logistics, including flights, accommodations, ground transportation, workspace arrangements, and meaningful in-person engagement opportunities. Working with the Chief of Staff to identify stakeholders. Partner with the Director of Operations to support board director travel, including airfares, accommodations, reservations, expenses, etc. Manage communications Organize, upload, manage access permissions, and maintain documentation and materials for executive and board meetings. Prepare, submit, and follow up on expense reports and financial transactions in a timely and compliant manner. Manage purchase requisitions, purchase orders, statements of work, invoices, check requests, and approval processes from start to finish. Maintain organizational records such as reporting structures, distribution lists, and executive office documentation. Collaborate with administrative, operations, and workplace teams across multiple locations and time zones to deliver consistent executive support as needed for meetings for the Office of CEO. Manage productivity tools and organizational systems to ensure efficient workflows and information accessibility. Travel periodically to support off-site and international meetings, providing on-site logistical and operational assistance. Continuously identify process improvements to enhance efficiency, protect executive time, and ensure the timely delivery of administrative priorities. Qualifications: 10+ years of experience as an Executive Assistant, supporting senior executives in a high-level support role. Proven ability to thrive in fast-paced, high-energy environments, preferably with experience in a global company in biotech or pharma. Strong ability to prioritize, multitask, and operate independently while building collaborative relationships with leadership, peers, and partners. Resourceful self-starter with strong problem-solving skills and the ability to proactively seek information and solutions. Excellent written and verbal communication with strong interpersonal skills, confidence in interacting with all levels of stakeholders. Exceptional organizational skills, attention to detail, and sound judgment in evaluating requests, schedules, and priorities. Demonstrated ability to think critically, take initiative, and apply creative approaches to projects and operational challenges. Strong commitment to professionalism, confidentiality, compliance standards, and ethical conduct. Growth-oriented mindset with a willingness to learn, adapt, and continuously improve performance. Confidence to constructively challenge decisions when needed to protect executive priorities and improve office efficiency. Advanced proficiency in Microsoft Outlook, Teams, Word, Excel, OneNote, PowerPoint, and Zoom. Project management experience or certification preferred. College degree strongly preferred. *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

The Executive Assistant works closely with the Sales Manager to focus on certain agent and branch functions in order to provide necessary support to the agents and branch to create a more effective and efficient branch operation. This is a full time 40 hour per week position- paying hourly rate based on experience! Essential Job Function: Schedule, promote and support agents individually and in group settings on the Howard Hanna Mar/Tech tools with a goal of increasing adoption and efficiency Onboarding new and experienced agents Process paperwork for agent departures and transfers Maintain all office purchasing/supplies Maintain all branch workrooms, supplies and equipment, including building maintenance supplies, directional signs, office supplies, warehouse stock items, copier/printer toner Manage branch floor duty/opportunity schedules Assist sales managers with recruiting packages Provide assistance to agents with copiers, computers, and phones assisting IT department as needed Troubleshoot agent ordering Submit appropriate Help Desk Tickets to receive tech support/troubleshooting for office equipment Assist sales manager with office social media posts including Facebook and Instagram New agent training including business systems/technology, paperwork procedures Sales meetings agendas Process outgoing mail and distribute incoming mail Other various administrative agent training and or support to sales managers with RVP approval Transaction Support: Process earnest money and commission check deposits Co-ordinate and process files in conjunction with the TC team Qualifications: Associates degree or 3-5 years branch operations preferred Proven ability to work well with a varied group of individuals while maintaining a positive and professional manner with all levels of management, agents and staff in person and in writing Ability to communicate in a clear, concise and professional manner with all levels of management, agents and staff both in person and in writing Proficiency in Outlook Proficiency in managing social media platforms including Facebook and Instagramf Ability to train one on one or in small group settings High organizational skills in managing multiple projects simultaneously Ability to adjust direction when situation warrants Work independently without regular direct supervision Ability to multi-task and organize such that tasks are completed in an efficient and timely manner

Senior Executive Assistant to the COO The Senior Executive Assistant provides high-level, strategic administrative support to the Chief Operating Officer (COO) and plays a critical role in supporting the broader Research & Development (R&D) and Operations organizations. This position is essential to optimizing executive effectiveness, managing complex priorities, and ensuring seamless coordination across senior leadership, cross-functional teams, and external stakeholders. The ideal candidate is proactive, highly organized, discreet, and thrives in a fast-paced, dynamic environment. Key Responsibilities Provide comprehensive executive administrative support to the COO, enabling focus on strategic priorities and operational excellence Support the broader R&D and Operations leadership teams through coordination, scheduling, and administrative partnership as needed Optimize executive workflows and proactively streamline schedules for maximum efficiency and impact Manage highly dynamic calendars, serving as a trusted gatekeeper while balancing business priorities, sensitive matters, and urgent requests Anticipate executive needs and proactively resolve scheduling conflicts and last-minute changes with professionalism and discretion Prepare, coordinate, and support internal and external meetings, ensuring leaders are well-prepared and debriefed to maximize effectiveness Partner closely with senior leaders and cross-functional stakeholders across R&D and Operations to facilitate communication and alignment Plan and manage complex travel arrangements (domestic and international; commercial and private) and manage expense reporting Maintain a strong understanding of business context, operational priorities, and R&D initiatives to provide informed, strategic support Serve as a trusted liaison on behalf of the COO and leadership team, cultivating strong relationships across the organization Collaborate with the broader Executive Assistant team on special projects, strategic initiatives, and coverage as needed Assist with planning and execution of team and/or company events, executive offsites, and leadership retreats Handle highly confidential information with the utmost discretion and integrity Required Qualifications 5+ years of experience supporting C-level or senior executives, preferably within technology, manufacturing, or life sciences industries Exceptional time management, organizational, and prioritization skills Strong interpersonal skills with the ability to build trust and credibility at all levels, including senior leadership and cross-functional partners Excellent verbal and written communication skills Proven ability to manage multiple priorities and projects simultaneously in a fast-paced environment Demonstrated problem-solving skills and sound judgment, with the ability to escalate issues appropriately High attention to detail and commitment to accuracy Ability to work independently with minimal supervision while remaining highly responsive; works with urgency Resilient, adaptable, and willing to step in where needed to support team and business needs Experience with expense management, complex travel coordination, and presentation development Demonstrated track record of professional success and a positive, can-do attitude Preferred Experience Bachelor's degree or equivalent experience, preferred Experience supporting complex organizations such as R&D, Operations, Engineering, or Manufacturing, preferred Prior experience working with senior leadership teams and cross-functional stakeholders, strongly preferred Candidates must have current authorization to work in the United States without the need for present or future sponsorship. Non-Field Based Employees are required to be onsite Monday-Thursday (Friday work from home). Depending on the role, some employees may be required to be 100% onsite. You may be required from time to time to visit and work at PacBio locations and for such times as the Company considers necessary for the proper performance of your duties. All listed tasks and responsibilities are deemed as essential functions to this position; however, business conditions may require reasonable accommodations for additional tasks and responsibilities. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status, or on the basis of disability, gender identity, and sexual orientation. #LI-Onsite Salary Range: $128,800.00 - $193,200.00 To all Staffing and Recruiting Agencies: Our Careers Site is only for individuals seeking a job at PacBio. Staffing and recruiting agencies and individuals being represented by an agency are not authorized to use this site or to submit profiles, applications or resumes, and any such submissions will be considered unsolicited. PacBio does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to our jobs alias, PacBio employees or any other company location. PacBio is not responsible for any fees related to unsolicited resumes/applications. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status, or on the basis of disability, gender identity, and sexual orientation. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at ************, or ****************************** for assistance. Visit our following pages for more information on: FAQs Benefits Culture Equal Opportunity Employment

Victory Staffing is a Direct Placement staffing agency. We strive to exceed your expectations by breaking barriers and changing the game. We help fill jobs from manufacturing to executives. Our Account Managers and Recruiters are skilled with years of experience working in various industries. Put our experience to work for you! We are looking for a skilled Executive/Personal Assistant who is capable of managing the account and client relationship. You will be responsible for running remote back office support seamlessly and efficiently to ensure client satisfaction. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor to our clients. In addition to having the opportunity to work with our clients, you will be connected to the rest of our Victory Staffing Team. This community is made up of kind, talented, and driven contractors that truly want to see one another succeed. You will be included in regular calls with clients and other contractors, and have the opportunity to reflect our company mission, vision, and values. Please look closely at the requirements and qualifications listed below as these are what will lead to success in this role. We sincerely appreciate your interest in joining our team! EXPECTATIONS Represent Victory Staffing Virtual Assistants in a Positive & Professional Manner Demonstrate an exceptional work ethic and a positive attitude in all interactions Ensure all communication reflects the company's values and level of professionalism Embrace Victory Staffing values, standards, and contribute to a thriving company culture Take Ownership of Client Satisfaction Lead and manage client accounts and interactions Understand and anticipate client needs while also communicating progress and updates Address challenges and problem solve without compromising quality of service Demonstrate a commitment to excellence in high-quality work and attention to detail Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service. Operational Responsibilities: Provide high-quality administrative support to clients, and occasionally collaborate with fellow Victory Staffing team members as an opportunity for growth and to increase level of service Effectively manage tasks, projects, and deadlines to always meet client expectations Maintain open communication with the client, external stakeholders, and the Victory Staffing team Provide the utmost care with keeping sensitive and confidential information private and secure at all times RESPONSIBILITIES Manage email by prioritizing and filtering messages, and ensuring timely responses Manage complex schedules that require proactive calendar coordination and reminders Handle and anticipate complex issues and resolve in a timely and professional manner Able to plan and coordinate details for meetings, conferences, or events Prepare presentations and materials, and conduct project research when necessary Maintain updated CRMs, analyze trends, and identify helpful insights for decision making Effectively collaborate with others to accomplish tasks and complete projects Strong communication skills and the ability to draft or edit all forms of correspondence Establish trust and use discretion when handling sensitive and confidential information Be familiar with scheduling, project management, and CRM tools and software Handle other administrative support tasks as requested GENERAL QUALIFICATIONS Must reside and be authorized to work in the United States At least 2 years of the demonstrated experience outlined above At least 2 years of experience working full-time in a virtual role Available at least 20 hours per week to support high-touch, deliverable-focused clients. TECHNICAL QUALIFICATIONS Knowledge of various scheduling, project management, and CRM technologies to manage and make helpful recommendations to clients. Experience and confidence in coordinating large-scale webinars including scheduling, facilitating, overseeing breakout rooms, and troubleshooting technical issues. Experience making travel arrangements and handling last minute changes. Experience with high-volume email inboxes and calendar management. Experience and comfortability with a range of technology such as Google Suite, Microsoft Office, Calendly, Slack, and Project Management Tools. Package Details Benefits Manage your time well to meet varied deadlines Invest in your own development and learning Health insurance 401k Matching Paid Time Off The opportunity to make a global impact

Executive Personal Assistant- remote but will need a vehicle to run errands when needed. Salary: $70K-$85K, plus benefits and bonus. Our client is seeking an Executive Personal Assistant that is energetic, highly organized, and independent problem-solver to work remotely in the Palm Beach area. Responsibilities are as follows: Actively manage the calendar including the confirming of meetings, managing conflicts, and rescheduling and determining of meeting locations. Responsible for managing and coordinating multiple priorities. Excellent communication skills. Able to oversee emails and handle follow-through. Prepare meeting information including prior communications to support the meeting, create agenda and follow up on action items. Excellent writing skills to compose correspondence including emails, reports, and proposals. Handle owners personal and business needs. JOB Qualifications, Knowledge, and Ability: Proficient in Microsoft Office. Attention to detail in composing and proofing materials, establishing priorities, decision making, and deadlines. Must work independently. Must be able to handle a fast-paced environment with the ability to juggle multiple tasks and demands.

Job Title: Project and Office Manager Company Overview: ABC Solar Incorporated is a 22-year-old family-owned and 5-star solar design-build contractor. We specialize in providing high-quality solar solutions to residential and commercial customers. We are committed to delivering exceptional customer service and satisfaction through our expertise, innovation, and dedication to sustainability. Job Overview: We are seeking an experienced Project and Office Manager to oversee our solar installation projects and ensure our office runs smoothly. The Project and Office Manager will be responsible for managing the entire project lifecycle, from planning to execution, and overseeing the day-to-day operations of the office. The ideal candidate will have a great voice, excellent organizational and interpersonal skills, and the ability to work from home after extensive on-the-job training. Responsibilities: • Manage all aspects of solar installation projects, including project planning, scheduling, budgeting, and quality control. • Supervise project teams, subcontractors, and suppliers to ensure that projects are completed on time, within budget, and to a high standard of quality. • Ensure compliance with local building codes, safety regulations, and industry standards. • Manage customer relationships and ensure that their needs are met throughout the project lifecycle. • Communicate regularly with customers, project teams, and management to provide updates on project progress, issues, and opportunities. • Manage office operations, including scheduling, billing, and record-keeping. • Provide exceptional customer service and support, resolving any customer complaints and ensuring customer satisfaction. • Develop and maintain relationships with suppliers, subcontractors, and other stakeholders. • Ensure that the company's policies and procedures are followed. Requirements: • Bachelor's degree in construction management, engineering, or a related field. • Minimum of 5 years of experience in construction project management, preferably in the solar industry. • Strong organizational and time-management skills, with the ability to manage multiple projects simultaneously. • Excellent interpersonal and communication skills, with a great voice and the ability to communicate effectively with customers, project teams, and management. • Ability to work independently and as part of a team. • Proficiency in project management software, Microsoft Office Suite, and other relevant tools. • Ability to work from home after extensive on-the-job training and decision as a manager. If you are passionate about solar energy, customer service, and construction project management, and meet the requirements listed above, please submit your application today. ABC Solar Incorporated, a pioneering force in the solar energy industry, has been at the forefront of delivering innovative and efficient solar solutions since its inception in 2000. Based in Torrance, California, ABC Solar is dedicated to harnessing the power of the sun to provide sustainable and eco-friendly energy options to a diverse range of clients.

Milliken & Company is a global manufacturing leader whose focus on materials science delivers tomorrow's breakthroughs today. From industry-leading molecules to sustainable innovations, Milliken creates products that enhance people's lives and deliver solutions for its customers and communities. Drawing on thousands of patents and a portfolio with applications across the textile, flooring, chemical and healthcare businesses, the company harnesses a shared sense of integrity and excellence to positively impact the world for generations. Discover more about Milliken's curious minds and inspired solutions at Milliken.com and on Facebook, Instagram and LinkedIn. Position Title Executive Assistant & Office Administrator Position Summary The Executive Assistant & Office Administrator provides comprehensive, confidential administrative support to the Senior Vice President and Managing Director, Polymer Solutions. This role requires a highly organized and proactive individual capable of balancing high-level executive support with the logistical demands of maintaining a functional office environment. This position is located at Borchers HC in Westlake, OH and reports to the Director, Human Resources. Normal work hours are Monday through Friday, 8:00 a.m. - 5:00 p.m. but may occasionally require flexibility. This role is eligible for Milliken's hybrid work policy, which includes 3 days in the office and 2 work from home days. Key Responsibilities - Executive Support (Approx 60%) Serve as the primary administrative support person for the Senior Vice President and Managing Director, Polymer Solutions President Manage a complex calendar and schedule of company executive(s) ensuring they can focus on highest leverage work Oversee all aspects of travel arrangements to include hotel, flight and ground transportation Draft, review and send communications on behalf of company executive(s) Organize and prepare for meetings, including gathering documents, coordinating meeting logistics, room reservations, preparing agendas and catering Prepare and submit expense reports on a timely basis Work closely with the leadership team and other Executive Assistants to provide support to the organization Answer inquiries independently, follow up with other departments to ensure that requests are carried out Understand how to prioritize meetings for executive(s) and manages daily schedule appropriately Prepare, edit, and format documents, reports, presentations (PowerPoint, Excel), and internal/external communications Plan and coordinate team building events & assist with special projects Key Responsibilities - Facilities & Office Administration (Approx 40%) Oversee the day-to-day operations of the office to ensure a safe, clean, and functional environment Monitor and maintain inventory of office and breakroom supplies, placing orders efficiently and within budget Managing incoming and outgoing mail Process and approve PO's and invoices related to general facility operations HR support - Assist HR with new employee onboarding/employee offboarding and other general HR related duties Ensure the facility complies with general safety standards and office policies are documented and followed Qualifications - Required 5 years of experience supporting senior level leaders/executives Exceptional service orientation mindset Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) suite Ability to make and build top notch presentations Analytical capability and comfortable with data and numbers Impeccable attention to detail Strong time management skills and ability to meet deadlines Excellent organizational skills High level of integrity and confidentiality Ability to work under time pressure and keep composure Team player with positive attitude Strong desire and interest to learn the business Qualifications - Preferred Prior experience working with a global/international team SAP Experience #LI-AP1 Milliken is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to actual or perceived race, color, creed, religion, sex or gender (including pregnancy, childbirth or related medical condition, including but not limited to lactation), sexual orientation, gender identity or gender expression (including transgender status), ancestry, national origin, citizenship, age physical or mental disability, genetic information, marital status, veteran or military status or any other characteristic protected by applicable law. To request a reasonable accommodation to complete a job application, pre-employment testing, a job interview, or to otherwise participate in the hiring process, please contact ******************************.

JOB SUMMARYAs a Conflict Checks Senior, you will play a key role in supporting the firm's commitment to independence and ethical compliance. You will assist in the day-to-day management of the firm's conflict checking and entity independence processes, helping engagement teams identify, evaluate, and address potential conflicts. This includes reviewing flagged conflicts, conducting preliminary research, providing guidance, and escalating issues as appropriate to ensure compliance with regulatory and firm standards. This role reports to the Independence and Ethics Compliance Leader of the UHY LLP National Office and works closely with the Conflict Checks Manager to maintain alignment with the firm's ethical and regulatory obligations. Conflicts & Independence Responsibilities Coordinate and execute the day-to-day conflict check process by reviewing potential conflicts identified through the firm's conflict checking system, researching client and engagement relationships, and advising engagement teams on independence considerations prior to client acceptance Evaluate conflict check submissions and prepare recommendations for escalation to the Manager, Independence and Ethics Compliance Leader, or Independence Committee when higher-level review is required Support the investment audit process by tracking auditee selections, reviewing initial findings, and preparing summaries for Manager review Monitor independence-related updates issued by regulatory bodies (e.g., AICPA, PCAOB, SEC, DOL, GAO) and assist in assessing impacts on firm processes and tools Maintain and update conflict monitoring systems and tools (e.g., Intapp, Entity-tree management), ensuring accuracy and completeness of data and identifying opportunities for process improvements Respond to inquiries from UHY engagement teams and UHY international network firms by performing initial research and providing preliminary guidance or escalation recommendations Contribute to training and awareness efforts by providing real-case insights and feedback to help refine the firm's training related to conflict checks and independence. Collaboration and Quality Management Support the Manager in contributing to UHY LLP Management Committee discussions by preparing updates, summaries, and documentation related to conflicts and independence procedures Apply knowledge of quality management standards to help maintain processes and monitoring activities that support independence and ethics compliance Collaborate with National Office team members to help document and evaluate controls related to conflict checking and independence, including gathering process information and coordinating testing activities Assist in maintaining standardized conflict check procedures and identifying opportunities to improve consistency and efficiency across engagement teams Coordinate communication with independence personnel across UHY international network firms to support consistency and responsiveness on shared engagement matters Supervisory responsibilities N/A Work environment Work can be conducted remotely or in a professional office environment with minimal distractions Physical demands Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time Must be able to lift up to 15 pounds at a time Travel required Travel of 5% to 10% is required for attendance at conferences, attendance, and/or facilitation of in-person training and National Office Team Meetings Required education and experience Paralegal certificate or related experience performing conflict checks in a professional services firm 3+ of experience in public accounting, at a law or professional services firm, including time spent supporting independence, compliance, or conflicts Preferred education and experience Experience with Intapp, Deltek Maconomy, and Salesforce Familiarity with the implementation and ongoing maintenance of quality such as SQMS No. 1, ISQM1 and QC 1000 Familiarity with the Independence rules and Standards for the AICPA, PCAOB, SEC, DOL, and GAO. Familiarity with GASB standards Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice. WHO WE ARE UHY is one of the nation's largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients' business challenges. As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms. WHAT WE OFFER POSITIVE WORK ENVIRONMENT Enjoy a collaborative and supportive work environment where teamwork is valued. ATTRACTIVE COMPENSATION PACKAGES Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual. COMPREHENSIVE BENEFIT PACKAGE Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022! : Join Job Duck as an Executive Assistant & Documentation Coordinator and become a trusted partner to senior leadership in a dynamic, fast-paced environment. In this role, you will provide essential support to the Chief Financial Officer and Chief Legal Officer, ensuring their calendars run smoothly and critical tasks are handled with precision. You will thrive if you are organized, proactive, and detail-oriented, with a natural ability to communicate clearly and manage multiple priorities. This position offers the opportunity to make a meaningful impact by streamlining operations and enabling executives to focus on strategic initiatives. -Monthly Compensation: from $1,060 USD to $1,150 USD. Responsibilities include, but are not limited to: Communicate travel needs to Bridger's travel coordinator Upload, organize, and send legal contracts for execution Resolving conflicts and coordinating events Travel coordination support Initiate travel arrangements Document and contract management Lead implementation of DocuSign-based management system Coordinate with the sales department on document handling Full ownership of calendaring for the Chief Financial Officer and Chief Legal Officer Sending calendar invites Requirements: Additional Job Description: -Requirements: ◦ Bilingual/English (Only English required for daily tasks) ◦ Comfortable working remotely with reliable internet and hardware ◦ Experience supporting senior executives preferred -Timezone and Schedule: Monday to Friday from 8:00 a.m. to 5:00 p.m. MST (flexible) -Software and Tools ◦ Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) ◦ Microsoft Teams for communication and meetings ◦ SharePoint for file sharing and collaboration ◦ Zoho CRM for customer relationship management ◦ Rippling for financial and HR functions ◦ DocuSign Intelligent Agreement Management for contract lifecycle ◦ Reliable laptop or desktop with webcam and microphone Required Skills: • 1 year of experience supporting executive-level scheduling and document workflows. • Ability to manage multiple priorities with precision • Comfortable working independently and remotely • Excellent written and verbal communication skills • Attention to detail • Time management • Proactive and self-starter mindset • Tech-savvy and quick learner Work Shift: 8:00 AM - 5:00 PM [MST][MDT] (United States of America) Languages: English Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.