Executive assistant jobs in Oklahoma City, OK

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $40.38/hour to $55.48/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Join our highly sought-after global investment firm as an Executive Assistant supporting the CEO in Oklahoma City OK. Bring your exceptional communication, organization, and professionalism to manage a fast-paced environment, coordinate international travel, and maintain strict confidentiality. Previous experience in oil & gas, energy, private equity, or investment management is preferred. Apply now! Company Profile: Global investment organization with a strong footprint in the oil & gas and private equity sectors. The company operates with exceptional professionalism, precision, and discretion while supporting executives who lead complex, fast-paced portfolios. Known for its high standards and dynamic environment, this organization values individuals who demonstrate sound judgment, polished communication, and the ability to adapt quickly. Executive Assistant Role: As the Executive Assistant, you will serve as the right hand to the CEO, ensuring seamless operations and communication across both business and personal priorities. This position requires strong organizational ability, excellent communication skills, and the professionalism needed to operate within a high-demand global investment environment. You will manage an intricate executive calendar, coordinate domestic and international travel, and act as the primary liaison between the CEO and key stakeholders. The Executive Assistant will also support the CEOâ??s family logistics, handle sensitive information with the utmost discretion, and proactively anticipate needs. This Executive Assistant opportunity is ideal for someone polished, resourceful, and experienced in fast-paced, high-expectation corporate settings. Manage a complex, rapidly shifting executive calendar including internal meetings, external engagements, and personal commitments. Coordinate all aspects of domestic and international travel for the CEO and their family (flights, accommodations, transportation, itinerary management). Act as the primary point of contact for internal teams, external partners, and personal contacts. Draft, edit, and prepare professional correspondence and documents on behalf of the CEO. Maintain strict confidentiality and manage highly sensitive information discreetly. Support special projects and key initiatives, ensuring timely follow-through. Provide proactive, high-level administrative support and anticipate needs before they arise. Executive Assistant Background Profile: Bachelorâ??s degree not required; equivalent experience considered 4+ years of Executive Assistant experience, ideally supporting C-suite executives Background in oil & gas, energy, private equity, or investment management strongly preferred Exceptional written and verbal communication skills Ability to thrive in a fast-paced, high-demand, constantly changing environment Strong multitasking skills with comfort managing both business and personal tasks High level of polish, professionalism, and discretion Proficiency in Microsoft Office Suite and advanced calendar management tools Features and Benefits of the Client: Competitive compensation and direct hire stability. Opportunity to support a globally active executive in a prestigious investment environment. Exposure to high-level corporate strategy and international operations. Professional, fast-paced, and collaborative work culture. Comprehensive benefits package may include medical, dental, vision, PTO, and retirement options (based on client offering). Dynamic role with meaningful impact and long-term career potential.

MidFirst Bank is seeking a highly organized, proactive, and dedicated Executive Assistant to the senior leadership of the General Servicing team in our mortgage banking division. This role enables leadership to focus on strategic by performing critical support tasks with the appropriate level of attention and care. Ideal for an energetic and enthusiastic person who likes working in a fast-paced environment, enjoys creative problem solving, and genuinely desires helping others. Primary Responsibilities The primary responsibilities for the person include: Manage calendars, schedule meetings, and coordinate travel Organize and coordinate meetings, ordering meals as necessary. Prepare and edit correspondence, communications, presentations, and other documents. Handle confidential information with discretion. Liaise with internal staff and external parties on behalf of the executive. Conduct research, compile data, and prepare reports. Assist with project management and follow-up on action items. Plan and execute employee events, ensuring all logistics are managed seamlessly. Manage all new employee onboarding needs, including equipment purchase, software and system access requests, and scheduling all onboarding meetings and training for new hires Organize document & data management, utilizing shared network folders and drives with intuitive nomenclature Manage office supplies, equipment maintenance, and new equipment orders. Distribute tickets to company-sponsored events Ensure the office environment is organized and efficient. Prepare invoices and expense reports for processing. Assist in managing office administrative projects by tracking progress, coordinating with team members, and ensuring deadlines are met. Interfacing with technology support team and facilities team on behalf of department members Anticipate the needs of leadership and proactively address potential issues before they arise. Handle other administrative duties as required. Position Requirements The ideal candidate will have the following experience, skills and attributes: Minimum of 3 years of experience in an executive assistant or similar role. A positive attitude, a passion for serving others, and the ability to maintain composure under pressure. Takes a proactive and creative approach to identifying and meeting needs. Employs best practices with respect to task management and personal productivity tools. Exceptional organizational and time management skills. Strong interpersonal & communication skills and ability to interact effectively with a variety of individuals in a prompt and professional manner. Reliable with a high attention to detail, accuracy, and strong follow-through on tasks and projects. Thrives in a fast-paced environment and exercises good judgment in decisions and priorities. Maintains a high level of discretion in all interactions and communications. Proficiency in office software (e.g., Microsoft Office Suite, Asana). Ability to work independently and handle multiple priorities. High level of discretion and professionalism. NOTE: Please submit your resume along with your application.

Apply Online Executive Assistant , County Clerk Supervisor: Maressa Treat Phone: ************ Fax: Description The Oklahoma County Clerks Office is seeking a highly organized and professional Executive Assistant to support the County Clerk and Executive Leadership Team. This role manages complex schedules, coordinates meetings and events, handles sensitive and confidential information, and serves as a primary point of contact for elected officials, community partners, and constituents. The ideal candidate demonstrates exceptional judgment, strong communication skills, and the ability to navigate multiple priorities in a fast-paced environment. Key Responsibilities Manage detailed calendars, to include scheduling, confirming, and coordinating appointments, meetings, and events. Provide specialized and confidential administrative support to the County Clerk. Assist with constituent services, communications, and cross-department initiatives. Coordinate projects, track progress, maintain reporting, and ensure timely follow-up. Conduct research, prepare briefings, and support special projects as assigned. Serve as a liaison with County departments, elected officials, boards, and community organizations. Maintain reliable attendance and work onsite 40 hours per week. Perform other duties as assigned. Knowledge, Skills & Abilities Knowledge of: County government structures, elected offices, and public-facing services. Executive-level administrative support in public or governmental environments. Modern office management practices, technology, and administrative systems. Advanced computer proficiency across office software and systems. Ability to: Exercise discretion, sound judgment, and maintain strict confidentiality. Provide excellent customer service to internal and external stakeholders. Communicate professionally with individuals at all levels. Manage multiple priorities and maintain strong organizational practices. Build effective working relationships and support cross-functional teams. Maintain accurate records and documentation. Utilize strong communication, organization, and relationship-building skills.

Job DescriptionDescription: City Care exists to do the work few others are willing to do. We believe in the intrinsic value of every person. It is with love and compassion we advocate for the overlooked in our community. We provide food for the hungry, relief for the hurting, and hold space for complete restoration of lives that have gotten off course. And with enough endurance, we witness, firsthand, remarkable stories of transformation We believe in the power of unity. Poverty, homelessness, mental illness, and substance use disorder are community issues and deserve a community response of support for those working to create a better life for themselves and their loved ones. We are better, together. Still reading? Great! Now more about the position. Position Overview: The Executive Assistant provides administrative and clerical support to the Chief Executive Officer and Chief Operating Officer. This position supports daily operations by scheduling meetings, preparingdocuments, maintaining records, and assisting with communication needs. The role also supports CityCare's Board of Directors by coordinating meetings every other month, preparing materials, setting upmeeting spaces, and taking minutes.The Executive Assistant is also one of the first points of contact for the organization. This position answersincoming phone calls, offers accurate information about programs, and connects neighbors to staff orcommunity resources. The Executive Assistant is also one of the first points of contact for the organization. This position answers incoming phone calls, offers accurate information about programs, and connects neighbors to staff or community resources. Essential Job Functions: Executive and Administrative Support Maintain calendars for the CEO and COO by scheduling meetings, confirming logistics, and preparing eeded materials. Prepare agendas, packets, and follow up lists as assigned. Draft and format routine correspondence and documents. Maintain organized digital files, shared drives, and administrative records. Assist with travel arrangements, meeting coordination, and general administrative tasks. Maintain confidentiality with all sensitive information. Board and Governance Support Coordinate logistics for Board of Directors meetings every other month, including room setup, technology, and refreshments. Take clear and accurate minutes during board and committee meetings. Compile reports provided by staff into complete board packets for distribution. Maintain board attendance records, rosters, and required documentation. Assist the CEO with preparation and follow up tasks related to board activity. Phone and Frontline Support Answer incoming calls and offer helpful, accurate information about City Care programs. Connect neighbors to appropriate staff members or external resources. Greet visitors and support a welcoming environment. Log messages, document follow up needs, and route information to staff. Operational Support Assist in coordinating staff meetings, leadership gatherings, and organizational events. Support special projects as assigned by the CEO or COO. Process reimbursements, invoices, and expense reports. Provide clerical support for donor meetings and community partnerships. Requirements: Required Qualifications: Experience in administrative or clerical support roles. Strong written and verbal communication skills. Ability to manage schedules and organize tasks effectively. High attention to detail and accuracy. Experience taking meeting minutes. Comfort answering phones and connecting callers to resources. Proficiency in Google Workspace, Microsoft Office, Zoom, and file organization. Valid driver license, dependable transportation, and active auto insurance. Commitment to City Care's mission and trauma informed values. Lived Experience Statement: City Care values the insight and leadership that come from lived experience of homelessness. These perspectives strengthen our work and help us serve neighbors with dignity and accuracy. For this role, applicants must be at least three years removed from their own experience of homelessness. This requirement supports the demands of the position, which include consistent administrative work, interaction with board members and external partners, and the ability to manage time sensitive tasks with reliability. A minimum of three years allows applicants to demonstrate sustained stability in housing, employment, and daily routines, which are essential for meeting the responsibilities of this role. Preferred Qualifications: Experience supporting a board of directors. Experience in nonprofit or public sector work. Familiarity with homeless services or a trauma informed environment. Knowledge, Skills, and Abilities: Strong organizational and time management skills. Ability to follow established procedures and meet deadlines. Professional communication and customer service abilities. Ability to work well with multiple supervisors and staff members. Reliability, punctuality, and consistent follow through. Work Environment and Physical Requirements: Standard office environment with regular in person expectations. Frequent use of computers, phones, and office equipment. Occasional evening hours for events. Ability to lift up to 20 pounds for meeting setup. Ability to travel locally for errands or meeting support. Compensation and Benefits: City Care offers competitive hourly pay with a comprehensive benefits package that includes health, dental, vision, retirement contributions, generous paid time off, and professional development support. Hourly rate is commensurate with experience and qualifications.

We are partnering with a mission-driven nonprofit organization that is seeking an Executive Assistant to support their President & Chief Executive Officer and leadership team. Highlights: High-impact role supporting senior leadership and organizational effectiveness Mission-driven environment with meaningful community impact Opportunity to own executive support, organization, and workflow coordination Our Client: This nonprofit organization is dedicated to advancing excellence, supporting equity, and strengthening community engagement through strategic programs and partnerships. They operate in a collaborative environment and are committed to serving a large and diverse community. The Role: This individual will provide executive-level administrative support, manage calendars and communications, coordinate meetings and logistics, and ensure smooth daily operations. The role requires professionalism, confidentiality, and the ability to anticipate needs in a fast-paced setting. Manage complex scheduling, meetings, travel, and executive communications Prepare meeting materials, presentations, and follow-up documentation Support office operations, administrative systems, and organizational workflows Assist with board preparation, logistics, and stakeholder coordination Qualifications: 5+ years of experience supporting senior executives or leadership teams Strong organizational, communication, and relationship-building skills Ability to manage multiple priorities in a fast-moving environment Professional presence, discretion, and sound judgment Proficiency in Microsoft Office and related technology platforms

Job DescriptionSalary: $20.00 - $24.00 The Housing Administrative Coordinator will understand and model the mission of NSO. The Housing Administrative Coordinator will understand and practice NSOs policy on confidentiality in respect to all NSO information. The Housing Administrative Coordinator will exhibit professional behavior in all facets of work at NSO. The Housing Administrative Coordinator will exhibit teamwork with all NSO staff. The Housing Administrative Coordinator is a hybrid role bringing both detailed administrative tracking, support, and supervision of housing program-related matters and direct case management to mothers in NSOs Transitional Housing Program. ESSENTIAL FUNCTIONS: Housing Assistant: Assist with direct supervision of all staff in the Housing Department. Supervision includes but is not limited to conducting regular supervisor/department meetings; mentoring and coaching staff and providing training and professional development opportunities. Assist with fostering a collaborative and client-centered approach among staff. Responsible for the data management and quality control of the HMIS and CTRAX database. Review client files to ensure case management plans address identified needs, are up-to-date and that data quality is maintained. Assist the Grant Writer by collecting, organizing, and submitting program data for grant applications and reports Assist with addressing tenant concerns and ensure fair housing practices. Maintain professional verbal and written communication with the client, Case Managers, service providers, and support personnel. Collect program fees for all Housing properties. Assist with reports designed to track outcomes and ensure compliance within guidelines of the agency as well as key funding organizations such as Oklahoma Housing Authority, HUD, OHFA, United Way, Regional Food Bank, and other public/governmental or private foundations as required. Be available and responsive to clients and authorized service providers/family members. Identify opportunities for housing advocacy and collaborate with the Housing Director in pursuing them. Provide crisis intervention and problem-solving support when urgent housing-related issues arise. Assist in the orientation process for new clients entering housing programs, including reviewing program expectations, rights, and responsibilities. Provide coverage and support during housing inspections, move-ins, and lease signings to ensure a smooth process for clients. Will occasionally work at other NSO properties for coverage and services to clients. Work with the Transportation Coordinator to coordinate transportation for housing residents and clients. Complete inventory and shopping for groceries/supplies for the PD Weekly Market. Schedule and coordinate life skill classes to clients in transitional living programs. Always ensure HIPPAA compliance. Perform other tasks as requested to support NSO housing programs. Marthas House and Gatewood Case Manager: Create, maintain, and support individual case plans for client self-sufficiency and success, including case coordination and case plan implementation. Explain program rules, policies, and regulations to clients. Create and maintain accuracy of client files with all necessary supporting documentation in a timely manner; close client files within established timelines as transitions occur. Meet with clients of the MH/GW program weekly to support and document progress on case plan. Conduct room inspections every week; provide clients with inspection reports stating pass/fail and comment as needed, log results in each client file. Conduct weekly property inspections of the entire facility Work with residents and other staff members to maintain safety, cleanliness, and overall appearance of interior of facility. Assign, schedule, and supervise clients weekly building upkeep chores. Complete the requested statistics, weekly capacity reports, and monthly reports within established timelines. Participate in Housing Department rotation of On-Call status. This requires being On Call in the evenings and on weekends for a period of two weeks, usually five times per year. Report success stories to Communications Department in a timely manner. Monitor and ensure compliance with visitor policies and procedures. Promote the organization by actively participating in tours and presentations. Report all property maintenance needs through Maintenance tracking software. Ensure property is well maintained and tour ready. Submit all purchase orders for food, and supplies needed to the Housing Director. JOB REQUIREMENTS: Applicants may have an associates degree, preferred education in social work, human services or education. Two years or more experience working with the homeless preferred, with a minimum of one-year experience in human services field, homeless services, or residential programming preferred; a bachelors level degree in lieu of stated minimum field-specific required work experience may be considered. The ability to pass distracted driving course. Must have access to reliable transportation for participation in the Housing On Call Program. Valid drivers license and auto insurance in the amounts of $100,000 Bodily Injury Liability, $300,000 Bodily Injury Liability per Accident and $100,000 Property Damage. Clearance of background check, motor vehicle report and drug screen. This is a Safety Sensitive Position and therefore is not subject to the protections of the Oklahoma Medical Marijuana and Patient Protection Act. SKILLS AND ABILITIES REQUIRED: Knowledge of affordable housing/housing issues faced by homeless individuals. Active listening skills/commitment to fully understand the clients point of view. Requires the ability to work independently. Detail orientated. Strong organizational skills. Requires clear, oral, and written communication skills. Ability to communicate difficult and complex housing choices to clients who possess a range of listening and processing challenges. Possess strong interpersonal skills and have excellent client care services. Ability to maintain a non-judgment, non-reactionary, and non-defensive communication style during challenging discussions. Exceptional personal skills that permit the candidate to work with a diverse community and build collaborative relationships with a variety of community stakeholders. Critical thinking skills that enable the candidate to make sound judgments in developing and time-sensitive situations. Ability to responsibly prioritize competing tasks and handle multiple tasks simultaneously but also follow through in a timely manner. Capacity to follow NSOs record-keeping/reporting protocols. WORKING CONDITIONS: Most of the time spent in this position is in a well-lit, heated and/or air-conditioned indoor office setting with adequate ventilation. This job requires moderate physical activity performing in a primarily administrative nature. Occasional periods of high stress. Position is full-time or up to 40 hours per week. The position is based at NSO Marthas House facility but may be required to work from other housing properties at times. Regular work schedule: Regular work schedule will include one to two evenings per week. An occasional weekend will be required, as will participation in the rotation of NSOs Housing On-Call Program. Regular hours are generally 40 hours per week. The qualifications, physical demands, and work environment described herein are representative of those an employee will encounter and must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.

* 493274 * Langston * OFFICE OF PRESIDENT (LU) * Staff Full-time * Opening on: Oct 9 2025 * Office of President (LU) * Bachelor's degree Add to favorites View favorites Campus LANGSTON Contact Name & Email Nika Wilson, ***************************** Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $34,000 - $39,000 Commensurate with education and experience Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by to ensure full consideration. Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references. About This Position The Office of the President is seeking a highly professional, polished, and service-oriented Administrative Specialist to serve as the primary point of contact in the front office of the President's Suite by providing high-level administrative support. This role is critical as one of the first impressions of the University and requires a consistently high level of professionalism in both attire and conduct. The Administrative Specialist serves as a key resource to both internal and external stakeholders and is responsible for opening the office each day, greeting and directing visitors, and coordinating general office functions to ensure the Office of the President operates smoothly. In addition, this position provides administrative support and responds to time-sensitive requests at the direction of the President and the President's Executive Assistant. The role requires discretion, sound judgment, flexibility, and the ability to adapt to changing priorities, particularly when handling sensitive and confidential information related to Human Resources, fiscal matters, and University business operations. Key Duties and Responsibilities * Open and prepare the Office of the President each business day, ensuring a professional, polished, and welcoming environment appropriate for an executive office. * Serve as the first point of contact for visitors, students, faculty, staff, and external stakeholders, demonstrating exceptional customer service, professionalism, and discretion. * Manage incoming and outgoing mail, deliveries, and correspondence. * Maintain office supplies, branded materials; place orders as needed. * Coordinate equipment service requests and submit work orders for building and room needs. * Maintain organized electronic and physical filing systems for active and inactive records. * Retrieve and provide requested information to support executive office operations. * Draft routine correspondence and assist with presentations and reports. * Provide day-to-day guidance to student employees assigned to the Office of the President, including scheduling and time approval. * Perform other duties as assigned to support the overall operations and objectives of the Office of the President (including tasks such as event preparation, invoice processing, procurement requests, reconciliation of purchasing documents, meeting logistics, and catering coordination). Required Qualifications * Associate's degree or higher from an accredited institution or equivalent combination of education and relevant experience. * Three (3) or more years of progressively responsible administrative or office support experience. * Demonstrated ability to handle confidential and sensitive information with professionalism. * Strong organizational, communication, and interpersonal skills. * Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint). Preferred Qualifications * Bachelor's degree from an accredited institution. * Experience supporting an executive-level or higher education office. * Familiarity with procurement systems such as SciQuest/OK Corral. * Experience coordinating meetings, events, or executive communications. Knowledge, Skills, and Abilities * Ability to manage multiple priorities and meet deadlines in a fast-paced environment. * Professional demeanor with strong customer service skills. * Ability to work effectively with diverse populations, including students, faculty, administrators, and external partners. * Strong attention to detail and follow-through. Professional Standards This position represents the Office of the President and the University to internal and external audiences. The successful candidate is expected to maintain a high standard of professionalism at all times, including appropriate business attire, professional demeanor, confidentiality, and respectful communication. Why Join the Office of the President This role offers the opportunity to provide essential support to the Office of the President, contributing to the smooth operation of the executive office and initiatives that advance the mission and strategic objectives of the University. Langston University is an equal opportunity employer. Our hiring decisions are based on merit, qualifications, and institutional needs, ensuring equal opportunities for all individuals, regardless of race, gender, age, disability, or other protected characteristics. We welcome qualified applicants who share our commitment to academic excellence, community engagement, and fostering a vibrant campus culture. For more information, please contact *****************************. You may also be interested in Administrative Assistant I -1307 Langston VP OPERATIONS (LU) Administrative Specialist, SOEBS-1698 Langston VP ACADEMIC AFFAIRS (LU) Outreach and Engagement Specialist, 001369 Langston VP OPERATIONS (LU) frame-loader#show Progress clinch:authenticated@document->frame-loader#reload" id="turbo_frame_page_block_5caac52edfe864f0bdb28cf42b068817" src="/pages/ff75e49fb9bc74f54de482be2db3794e/blocks/5caac52edfe864f0bdb28cf42b068817?job_uid=adcfad3525044cc263f2eaac6b3f6ad5&postfix=2_0">

The Executive Assistant is a key role supporting OKASBO's mission to enhance school leadership teams; to cooperate with other concerned educators, professionals, and organizations; to help members strive for increased efficiency in the business affairs of their school district; and to promote membership and participation in ASBO International. This position manages membership services, communications, event coordination, professional development support, and administrative functions. The Executive Assistant works closely with the Executive Director, Board of Directors, members, and partners to ensure smooth operations, professional service, and memorable events that reflect OKASBO's mission and vision. Required Qualifications - High school diploma or equivalent required; associate or bachelor's degree preferred. * Minimum of 3-5 years of administrative, office management, or executive support experience. * Proficiency in Microsoft Office Suite; familiarity with AMS and accounting systems preferred. * Strong organizational, communication, and multitasking skills. * Ability to work independently, maintain confidentiality, and manage multiple priorities. * Experience in event planning, marketing, or membership services is highly desirable. * Personable, responsive, and able to foster relationships with members, presenters, corporate partners, and volunteers.

For a description, see file at: ************ okbu. edu/hr/job-forms/executive-assistant-for-athletics. pdf

Hartwig Staffing is partnered with a company looking for an Administrative Assistant to join their team! This position pays $20-23/hour DOE Skills & Responsibilities: Take detailed meeting minutes and distribute them as needed Balance and reconcile credit card statements Utilize Excel extensively for data entry, reporting, and analysis Maintain organized records and assist with document management Support team members with administrative tasks as assigned Requirements: Proficiency in Excel (including formulas, pivot tables, and data management) Strong organizational and multitasking skills Excellent written and verbal communication skills Previous administrative experience preferred If this sounds like the right opportunity for you, apply today!

The “right fit” must be determined with care. Our extensive knowledge of the legal and regulatory environment assures our client's plan design and operation will meet these requirements. We draw on this same knowledge base to provide our clients with ideas and strategies for maximizing plan contributions and asset accumulation. Job Description Executive Administrative Assistant Responsibilities: Welcome visitors to the office. Answer phone calls. Respond to emails. Manage the executive calendar. Schedule meetings for executives. Maintaining filing systems. Ordering office supplies. Qualifications Executive Administrative Assistant Requirements: A high school qualification or equivalent. Excellent computer literacy skills. Professional appearance. Proficiency with Microsoft Office. Excellent verbal and written communication skills. Ability to prioritize tasks. Ability to work well under pressure. Additional Information All your information will be kept confidential according to EEO guidelines.

STUDENT AFFAIRS ANNOUNCES AN OPENING IN THE ACADEMIC ADVISEMENT OFFICE Administrative Support Specialist Perform a variety of advanced administrative and clerical duties required for the operation of a college business or instructional office. Receive and route incoming calls, take messages, and schedule appointments. Greet and provide information to employees and office visitors. Prepare memorandums, letters, reports, instructional materials and other types of business correspondence. Proof and verify accuracy on all travel requests. Reports, and correspondence submitted by staff and faculty. Establish and maintain confidential files, records, evaluations, and absentee reports. Communicate with students, faculty, and administration regarding programs, policies, and procedures of the Division and College. Crosstrain with other academic divisions and departments to learn campus processes and procedures. Order and maintain inventory of office supplies and materials. Collect information and gather data for surveys and projects. Provide information and assistance to Academic Affairs division leadership. May maintain the office budget(s) and enter purchase requests. Responsible for the daily operations of the office. Sort, open, stamp and distribute office mail. Perform other related duties as assigned. Regular attendance is an essential function of this position. Minimum Qualifications: High School Diploma or equivalent. Three (3) years of office, clerical, or customer service related experience. Accurate proofreading and editing skills. Good communication, interpersonal and organizational skills. Proficiency with computers and MS Office (Word and Outlook). Light carrying up to 10 lbs. and light lifting up to 10 lbs. required. Ability to reach above shoulder. Periods of time spent sitting, standing, walking, kneeling, bending, and stooping. Desired Qualifications: Associate Degree or equivalent. Four (4) years of office, clerical, or customer service related experience. Application Deadline: January 6, 2026 Please submit application materials as requested. The original signed Rose State College application form and unofficial degree conferring transcripts must be received by this office for formal consideration; however, should an offer of employment be extended, official transcripts are required. Candidate selected will serve a probationary period. All finalists may be subject to a background check and/or drug test. (Posted on December 9, 2025) Must be eligible to work in the United States. Rose State College's Annual Security Report, including VAWA disclosures, is located at ********************************************************************** An Equal Opportunity Employer. In accordance with the American Disability Act, reasonable accommodations in the application process will be provided upon written request. EMPLOYEE RELATIONS ************* 6420 SE 15TH STREET - MIDWEST CITY, OK - 73110-2799

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $47.16/hour to $67.50/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

The Housing Administrative Coordinator will understand and model the mission of NSO. The Housing Administrative Coordinator will understand and practice NSO's policy on confidentiality in respect to all NSO information. The Housing Administrative Coordinator will exhibit professional behavior in all facets of work at NSO. The Housing Administrative Coordinator will exhibit teamwork with all NSO staff. The Housing Administrative Coordinator is a hybrid role bringing both detailed administrative tracking, support, and supervision of housing program-related matters and direct case management to mothers in NSO's Transitional Housing Program. ESSENTIAL FUNCTIONS: Housing Assistant: Assist with direct supervision of all staff in the Housing Department. Supervision includes but is not limited to conducting regular supervisor/department meetings; mentoring and coaching staff and providing training and professional development opportunities. Assist with fostering a collaborative and client-centered approach among staff. Responsible for the data management and quality control of the HMIS and CTRAX database. Review client files to ensure case management plans address identified needs, are up-to-date and that data quality is maintained. Assist the Grant Writer by collecting, organizing, and submitting program data for grant applications and reports Assist with addressing tenant concerns and ensure fair housing practices. Maintain professional verbal and written communication with the client, Case Managers, service providers, and support personnel. Collect program fees for all Housing properties. Assist with reports designed to track outcomes and ensure compliance within guidelines of the agency as well as key funding organizations such as Oklahoma Housing Authority, HUD, OHFA, United Way, Regional Food Bank, and other public/governmental or private foundations as required. Be available and responsive to clients and authorized service providers/family members. Identify opportunities for housing advocacy and collaborate with the Housing Director in pursuing them. Provide crisis intervention and problem-solving support when urgent housing-related issues arise. Assist in the orientation process for new clients entering housing programs, including reviewing program expectations, rights, and responsibilities. Provide coverage and support during housing inspections, move-ins, and lease signings to ensure a smooth process for clients. Will occasionally work at other NSO properties for coverage and services to clients. Work with the Transportation Coordinator to coordinate transportation for housing residents and clients. Complete inventory and shopping for groceries/supplies for the PD Weekly Market. Schedule and coordinate life skill classes to clients in transitional living programs. Always ensure HIPPAA compliance. Perform other tasks as requested to support NSO housing programs. Martha's House and Gatewood Case Manager: Create, maintain, and support individual case plans for client self-sufficiency and success, including case coordination and case plan implementation. Explain program rules, policies, and regulations to clients. Create and maintain accuracy of client files with all necessary supporting documentation in a timely manner; close client files within established timelines as transitions occur. Meet with clients of the MH/GW program weekly to support and document progress on case plan. Conduct room inspections every week; provide clients with inspection reports stating pass/fail and comment as needed, log results in each client file. Conduct weekly property inspections of the entire facility Work with residents and other staff members to maintain safety, cleanliness, and overall appearance of interior of facility. Assign, schedule, and supervise client's weekly building upkeep chores. Complete the requested statistics, weekly capacity reports, and monthly reports within established timelines. Participate in Housing Department rotation of On-Call status. This requires being On Call in the evenings and on weekends for a period of two weeks, usually five times per year. Report success stories to Communications Department in a timely manner. Monitor and ensure compliance with visitor policies and procedures. Promote the organization by actively participating in tours and presentations. Report all property maintenance needs through Maintenance tracking software. Ensure property is well maintained and tour ready. Submit all purchase orders for food, and supplies needed to the Housing Director. JOB REQUIREMENTS: Applicants may have an associate's degree, preferred education in social work, human services or education. Two years or more experience working with the homeless preferred, with a minimum of one-year experience in human services field, homeless services, or residential programming preferred; a bachelor's level degree in lieu of stated minimum field-specific required work experience may be considered. The ability to pass distracted driving course. Must have access to reliable transportation for participation in the Housing On Call Program. Valid driver's license and auto insurance in the amounts of $100,000 Bodily Injury Liability, $300,000 Bodily Injury Liability per Accident and $100,000 Property Damage. Clearance of background check, motor vehicle report and drug screen. This is a Safety Sensitive Position and therefore is not subject to the protections of the Oklahoma Medical Marijuana and Patient Protection Act. SKILLS AND ABILITIES REQUIRED: Knowledge of affordable housing/housing issues faced by homeless individuals. Active listening skills/commitment to fully understand the client's point of view. Requires the ability to work independently. Detail orientated. Strong organizational skills. Requires clear, oral, and written communication skills. Ability to communicate difficult and complex housing choices to clients who possess a range of listening and processing challenges. Possess strong interpersonal skills and have excellent client care services. Ability to maintain a non-judgment, non-reactionary, and non-defensive communication style during challenging discussions. Exceptional personal skills that permit the candidate to work with a diverse community and build collaborative relationships with a variety of community stakeholders. Critical thinking skills that enable the candidate to make sound judgments in developing and time-sensitive situations. Ability to responsibly prioritize competing tasks and handle multiple tasks simultaneously but also follow through in a timely manner. Capacity to follow NSO's record-keeping/reporting protocols. WORKING CONDITIONS: Most of the time spent in this position is in a well-lit, heated and/or air-conditioned indoor office setting with adequate ventilation. This job requires moderate physical activity performing in a primarily administrative nature. Occasional periods of high stress. Position is full-time or up to 40 hours per week. The position is based at NSO Martha's House facility but may be required to work from other housing properties at times. Regular work schedule: Regular work schedule will include one to two evenings per week. An occasional weekend will be required, as will participation in the rotation of NSO's Housing On-Call Program. Regular hours are generally 40 hours per week. The qualifications, physical demands, and work environment described herein are representative of those an employee will encounter and must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

* 492416 * Langston * VP ACADEMIC AFFAIRS (LU) * Staff Full-time * Opening on: Jun 10 2025 * Dean for School of Education (LU) * High school diploma or equivalent Add to favorites View favorites Campus LANGSTON Contact Name & Email Nika Wilson, ***************************** Work Schedule Monday through Friday, 8:00am-5:00pm Appointment Length Regular Continuous/Until Further Notice Hiring Range $33,000 - $36,000 Priority Application Date Resumes will be accepted until the position is filled. Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references. About this Position The Administrative Specialist I is responsible for coordinating and executing the daily administrative and technical functions of the School of Education and Behavioral Sciences. * Manage day-to-day administrative operations including answering and routing phone calls and emails. * Coordinate course scheduling processes. * Establish and maintain electronic and physical filing systems. * Maintain databases for record-keeping, assessment, and accreditation purposes. * Order, track, and document textbooks and desk copies. * Support admissions, enrollment, and communication needs of students and external stakeholders. * Open the office daily and ensure it is ready for business operations. * Provide administrative and technical support to SOEBS chairs, faculty, and staff. * Serve as a professional point of contact for faculty, staff, students, and external stakeholders. * Operate academic, fiscal, and human resources systems. * May oversee and guide student employees performing similar administrative work. * Perform other related duties as assigned to support the overall mission and daily functions of the School and University. Required Qualifications * High School/GED * One to two years of experience performing administrative and/or secretarial duties (may include internships, part-time work, or experience in corporate settings). Skills, Proficiencies, and/or Knowledge: * Proficient in communication, organization, and general office technology. Preferred Qualifications * Associate or bachelor's degree in a related field. * Experience working in a school or university environment. Langston University is an equal opportunity employer. Our hiring decisions are based on merit, qualifications, and institutional needs, ensuring equal opportunities for all individuals, regardless of race, gender, age, disability, or other protected characteristics. We welcome qualified applicants who share our commitment to academic excellence, community engagement, and fostering a vibrant campus culture. For more information, please contact *****************************. You may also be interested in There are currently no jobs matching this criteria. frame-loader#show Progress clinch:authenticated@document->frame-loader#reload" id="turbo_frame_page_block_5caac52edfe864f0bdb28cf42b068817" src="/pages/ff75e49fb9bc74f54de482be2db3794e/blocks/5caac52edfe864f0bdb28cf42b068817?job_uid=1d10985fa23206b7c6c99f91f9d4ebe9&postfix=2_0">

The “right fit” must be determined with care. Our extensive knowledge of the legal and regulatory environment assures our client's plan design and operation will meet these requirements. We draw on this same knowledge base to provide our clients with ideas and strategies for maximizing plan contributions and asset accumulation. Job Description Executive Administrative Assistant Responsibilities: Welcome visitors to the office. Answer phone calls. Respond to emails. Manage the executive calendar. Schedule meetings for executives. Maintaining filing systems. Ordering office supplies. Qualifications Executive Administrative Assistant Requirements: A high school qualification or equivalent. Excellent computer literacy skills. Professional appearance. Proficiency with Microsoft Office. Excellent verbal and written communication skills. Ability to prioritize tasks. Ability to work well under pressure. Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description STUDENT AFFAIRS ANNOUNCES AN OPENING IN THE ACADEMIC ADVISEMENT OFFICE Administrative Support Specialist Perform a variety of advanced administrative and clerical duties required for the operation of a college business or instructional office. Receive and route incoming calls, take messages, and schedule appointments. Greet and provide information to employees and office visitors. Prepare memorandums, letters, reports, instructional materials and other types of business correspondence. Proof and verify accuracy on all travel requests. Reports, and correspondence submitted by staff and faculty. Establish and maintain confidential files, records, evaluations, and absentee reports. Communicate with students, faculty, and administration regarding programs, policies, and procedures of the Division and College. Crosstrain with other academic divisions and departments to learn campus processes and procedures. Order and maintain inventory of office supplies and materials. Collect information and gather data for surveys and projects. Provide information and assistance to Academic Affairs division leadership. May maintain the office budget(s) and enter purchase requests. Responsible for the daily operations of the office. Sort, open, stamp and distribute office mail. Perform other related duties as assigned. Regular attendance is an essential function of this position. Minimum Qualifications: High School Diploma or equivalent. Three (3) years of office, clerical, or customer service related experience. Accurate proofreading and editing skills. Good communication, interpersonal and organizational skills. Proficiency with computers and MS Office (Word and Outlook). Light carrying up to 10 lbs. and light lifting up to 10 lbs. required. Ability to reach above shoulder. Periods of time spent sitting, standing, walking, kneeling, bending, and stooping. Desired Qualifications: Associate Degree or equivalent. Four (4) years of office, clerical, or customer service related experience. Application Deadline: January 6, 2026 Please submit application materials as requested. The original signed Rose State College application form and unofficial degree conferring transcripts must be received by this office for formal consideration; however, should an offer of employment be extended, official transcripts are required. Candidate selected will serve a probationary period. All finalists may be subject to a background check and/or drug test. (Posted on December 9, 2025) Must be eligible to work in the United States. Rose State College's Annual Security Report, including VAWA disclosures, is located at ********************************************************************** An Equal Opportunity Employer. In accordance with the American Disability Act, reasonable accommodations in the application process will be provided upon written request. EMPLOYEE RELATIONS ************* 6420 SE 15TH STREET - MIDWEST CITY, OK - 73110-2799 Powered by ExactHire:189600