Executive assistant jobs in Oklahoma

Executive Assistant Compensation: $ 70,000 - $ 85,000 annually, depending on experience Inceed has partnered with a great company to help find a skilled Executive Assistant to join their team! Step into an exciting role where you'll be the backbone of the executive operations, supporting the Chief Operating Officer in an evolving nonprofit healthcare environment. This opportunity has arisen due to organizational changes, creating a unique chance for you to make a significant impact by ensuring smooth operations and strategic alignment. Join a dynamic team dedicated to mission-driven impact and innovation in healthcare services. Key Responsibilities & Duties: Serve as primary partner to the COO, managing priorities and alignment Oversee complex scheduling and calendar management Prepare, proof, and organize confidential documents and reports Coordinate board-level and cross-functional meetings Track key operational initiatives and ensure milestones are met Build strong partnerships across departments Serve as a communication bridge for the COO's office Quickly learn and navigate multiple technology platforms Assist in coordinating special projects and strategic initiatives Manage expense reports and vendor communications Required Qualifications & Experience: 5+ years supporting senior leadership roles High School Diploma or Equivalent Strong emotional intelligence and relationship-building skills Proven success in fast-paced, mission-driven environments Excellent organizational skills and attention to detail Sound judgment and ability to maintain confidentiality Nice to Have Skills & Experience: Experience in nonprofit or healthcare organizations Familiarity with multi-site organizational structures Technological aptitude and digital agility Experience with community-based mental and substance use disorder services Perks & Benefits: This opportunity includes a comprehensive and competitive benefits package-details will be shared during later stages of the hiring process. Other Information: Regular and predictable attendance is essential Employee must be willing to perform job-related travel If you are interested in learning more about the Executive Assistant opportunity, please submit your resume for consideration. Our client is unable to provide sponsorship at this time. We are Inceed, a staffing direct placement firm who believes in the possibility of something better. Our mission is simple: We're here to help every person, whether client, candidate, or employee, find and secure what's better for them. Inceed is an equal opportunity employer. Inceed prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. #IND

The PEPM Group is a fast growing engineering and project management company based in Tulsa, OK, and Fayetteville, AR. Highly specialized in food processing facilities, oil/gas, and energy sectors. Our team of Professional Engineers (PE) and (Peng) are licensed in 49 states and Canada. PEPM was voted the best engineering firm (Gold) 2025 in northwest Arkansas and awarded as the Oklahoma Governor's Award for Excellence in Exporting 2025! Role Description This is a full-time on-site role for an Office Manager located in Tulsa, OK. The Office Manager will be responsible for the following: · Calendar and schedule management · Travel and meeting coordination: Plan and book travel arrangements, coordinate meetings and conferences, and prepare detailed itineraries · Communication and correspondence, prepare and publish company social media and newsletters. Manage and maintain company website. · Document and presentation preparation. Create, edit, and organize documents, reports, spreadsheets, and presentations. · Administrative support: Manage expenses, order office supplies, and handle other general office processes · Project management: Assist with special projects by coordinating resources, tracking progress, and completing the tasks to the finishing lines. · Liaison and coordination: Serve as a point of contact between the executive and internal/external partners, employees, and clients. · Discretion and confidentiality: Handle sensitive and confidential information with the utmost discretion. Benefit - BCBS Insurance, dental and vision. 401K and match, generous paid PTOs and holidays, Long and short terms, life insurance. Qualifications · Minimum 6 years' experience in executive assistance and office management. · Bachelor's degree or associate degree is required. · Time Management: Ability to manage multiple priorities and tasks efficiently. · Communication: Excellent written and verbal communication skills. · Technology Proficiency: Advanced knowledge of software like Microsoft Office, and the ability to use various other technology tools for scheduling, data management, and presentations. · Organization: Strong organizational skills to ensure all duties are completed on time and to a high standard. Attention to detail is a must. · Problem-solving and Critical Thinking: Ability to think creatively, make decisions, and solve problems independently, · Interpersonal Skills: Ability to build rapport and work collaboratively with colleagues and clients. · Adaptability: Flexibility to multitask and switch between different responsibilities as the day's needs change. Ability to learn and to be adept at company business · Ability to work independently and collaboratively. A self-starter with minimum supervision. Capable of taking tasks from inception to the completion. · Highly motivated and strong work ethic. Industry Engineering Services Employment Type Full-time

Executive Concierge We are seeking a skilled, proactive, and highly organized Executive Concierge to provide dedicated support to our Office Managing Partner (OMP). This role is critical to the smooth functioning of our office and requires exceptional attention to detail, multitasking abilities, and strong communication skills. The ideal candidate is comfortable managing high-level administrative tasks in a fast-paced, client-focused environment. Work Hours: Monday to Friday, 8:00 AM - 5:00 PM Pay Rate: $27.00 - $28.00 per hour Key Responsibilities Executive & Administrative Support Provide high-level, on-site administrative assistance to the OMP. Manage the OMP's calendar using Microsoft Outlook, ensuring seamless scheduling of meetings and appointments. Monitor and respond to emails on behalf of the OMP; prioritize and escalate as needed. Support reporting needs and assist with CPE and CPA-related administrative tasks. Prepare and process expense reports in line with firm policies. Coordinate domestic and international travel arrangements, including maintaining travel profiles. Process Passport and Visa requests accurately and efficiently. Manage restaurant reservations, client/staff gifts, and office newsletter distribution. Format, edit, and brand documents to firm standards; coordinate electronic signatures. Provide support for Microsoft Office Suite and troubleshooting assistance as needed. Meeting & Event Coordination Schedule and support meetings via WebEx, Microsoft Teams, or video conferencing platforms. Arrange conference rooms and coordinate catering through approved vendors. Assist with internal and external meeting logistics, including set-up and A/V readiness. Conduct client research and prepare briefing materials for OMP-led meetings. Distribute marketing materials and manage OMP subscriptions. Office Operations & Facilities Support Maintain shared spaces and ensure office organization aligns with cleanliness and safety standards. Perform regular floor walks to check supplies, restock printers, and report/track maintenance issues. Coordinate with third-party vendors for on-site tasks and ensure timely completion. Provide hands-on support for office activities, including room set-ups and box moves. Troubleshoot basic A/V and tech issues in meeting rooms. Community & Collaboration Meet and escort visitors for the OMP when necessary. Maintain regular touchpoints with partners and MDs to ensure alignment on priorities. Participate in monthly Executive Concierge community calls and stay informed on best practices and updates. Collaborate closely with team members while working independently with minimal oversight. Qualifications Proven experience in executive or administrative support roles. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with WebEx, Microsoft Teams, and social media platforms (e.g., LinkedIn) preferred. Exceptional organizational, time management, and multitasking skills. Strong interpersonal and written/verbal communication abilities. Proactive, detail-oriented, and adaptable to shifting priorities. Comfortable working in a dynamic, fast-paced environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.

At MCI we are committed to fostering an environment where professionals can build meaningful careers, access continuous learning and development opportunities and contribute to the success of a globally expanding, industry-leading organization. We are seeking a highly organized, well-established, and detail-oriented Virtual Executive Assistant to join our remote team. As a Virtual Executive Assistant, you will perform a variety of high-level administrative tasks and support our company's senior-level managers. The Executive Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports. The Ideal candidate should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. Hours: Monday, Friday, Tuesday 2pm - 10pm EST & Saturday, Sunday 10 - 7pm EST To be considered for this role, you must complete a full application on our company careers page, including all screening questions and a brief pre-employment test. POSITION RESPONSIBILITIES Key Responsibilities: Managing a complicated and busy schedule Performing planning, logistics, and operations work Provide comprehensive administrative support Coordinate individual and group travel Handle confidential and sensitive information with appropriate judgment and discretion Providing administrative support in a variety of capacities, including data entry, assisting with the completion of assigned projects, event/meeting planning, filing, mail handling, and processing of letters/correspondence Organize meetings summits from start to finish Phone call screening, correspondence and document preparation, bill payment, record keeping Various errands as needed Create and maintain personal action items, to-do list, and follow up and follow through pro-actively maintaining and providing status updates Be comfortable with Chief of Staff level duties and/or Project Management Be comfortable with procurement and/or logistics-level duties CANDIDATE QUALIFICATIONS WONDER IF YOU ARE A GOOD FIT FOR THIS POSITION? All positive, driven, and confident applicants are encouraged to apply. Ideal candidates for this position are highly motivated and dedicated. Proven experience as an Executive Assistant or Personal Assistant (within a BPO preferred) Excellent command of English Has excellent judgment in handling confidential information with discretion. Knowledge of office management systems and procedures Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Have a wired, high-speed internet connection (Download speed of 20Mbps+) COMPENSATION DETAILS WANT AN EMPLOYER THAT VALUES YOUR CONTRIBUTION? At MCI, we believe that your hard work deserves recognition and reward. Our compensation and benefits packages are designed to be competitive and to grow with you over time. Starting compensation is based on experience, and we offer a variety of benefits and incentives to support and reward our team members. What You Can Expect from MCI: We understand the importance of balance and support, which is why we offer a variety of benefits and incentives that go beyond a paycheck. Our team members enjoy: Paid Time Off: Earn PTO and paid holidays to take the time you need. Incentives & Rewards: Participate in daily, weekly, and monthly contests that include cash bonuses and prizes ranging from electronics to dream vacations and sometimes even cars! Health Benefits: Full-time employees are eligible for comprehensive medical, dental, and vision coverage after 60 days of employment, and all employees have access to MEC medical plans after just 30 days. Benefit options vary by location. Retirement Savings: Secure your future with retirement savings programs, where available. Disability Insurance: Short-term disability coverage is available to help protect you during unexpected challenges. Life Insurance: Access life insurance options to safeguard your loved ones. Supplemental Insurance: Accident and critical illness insurance Career Growth: With a focus on internal promotions, employees enjoy significant advancement opportunities. Paid Training: Learn new skills while earning a paycheck. Fun, Engaging Work Environment: Enjoy a team-oriented culture that fosters collaboration and engagement. Casual Dress Code: Be comfortable while you work. Compensation & Benefits that Fit Your Life MCI takes pride in tailoring our offerings to fit the needs of our diverse team across subsidiaries and locations. While specific benefits and incentives may vary by geography, the core of our commitment remains the same: rewarding effort, providing growth opportunities, and creating an environment where every employee feels valued. If you're ready to join a company that recognizes your contributions and supports your growth, MCI is the place for you. Apply today! PHYSICAL REQUIREMENTS This job operates in a professional office environment. While performing the duties of this job, the employee will be largely sedentary and will be required to sit/stand for long periods while using a computer and telephone headset. The employee will be regularly required to operate a computer and other office equipment, including a phone, copier, and printer. The employee may occasionally be required to move about the office to accomplish tasks, reach in any direction, raise or lower objects, move objects from place to place, hold onto objects, and move or exert force up to forty (40) pounds. CONDITIONS OF EMPLOYMENT All MCI Locations Must be authorized to work in the country where the job is based. Subject to the program and location of the position Must be willing to submit up to a LEVEL II background and/or security investigation with a fingerprint. Job offers are contingent on background/security investigation results. Must be willing to submit to drug screening. Job offers are contingent on drug screening results. REASONABLE ACCOMMODATION It is the policy of MCI and affiliates to provide reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment. If reasonable accommodation is needed, of Human Resources. EQUAL OPPORTUNITY EMPLOYER At MCI and its subsidiaries, we embrace differences and believe diversity benefits our employees, company, customers, and community. All aspects of employment at MCI are based solely on a person's merit and qualifications. MCI maintains a work environment free from discrimination, where employees are treated with dignity and respect. All employees are responsible for fulfilling MCI's commitment to a diverse and equal-opportunity work environment. MCI does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. MCI will consider qualified applicants with criminal histories for employment in a manner consistent with local and federal requirements. MCI will not tolerate discrimination or harassment based on any of these characteristics. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline. In addition, MCI's policy is to provide reasonable accommodation to qualified employees with protected disabilities to the extent required by applicable laws, regulations, and ordinances where an employee works. ABOUT MCI (PARENT COMPANY) MCI helps customers take on their CX and DX challenges differently, creating industry-leading solutions that deliver exceptional experiences and drive optimal performance. MCI assists companies with business process outsourcing, staff augmentation, contact center customer services, and IT Services needs by providing general and specialized hosting, software, staff, and services. In 2019, Marlowe Companies Inc. (MCI) was named by Inc. Magazine as Iowa's Fastest Growing Company in the State of Iowa and was named the 452nd Fastest Growing Privately Company in the USA, making the coveted top 500 for the first time. MCI's subsidiaries had previously made Inc. Magazine's List of Fastest-Growing Companies 15 times, respectively. MCI has ten business process outsourcing service delivery facilities in Georgia, Florida, Texas, New Mexico, California, Kansas, Nova Scotia, South Africa, and the Philippines. Driving modernization through digitalization, MCI ensures clients do more for less. MCI is the holding company for a diverse lineup of tech-enabled business services operating companies. MCI organically grows, acquires, and operates companies that have synergistic products and services portfolios, including but not limited to Automated Contact Center Solutions (ACCS), customer contact management, IT Services (IT Schedule 70), and Temporary and Administrative Professional Staffing (TAPS Schedule 736), Business Process Management (BPM), Business Process Outsourcing (BPO), Claims Processing, Collections, Customer Experience Provider (CXP), Customer Service, Digital Experience Provider (DXP), Account Receivables Management (ARM), Application Software Development, Managed Services, and Technology Services, to mid-market, Federal & enterprise partners. MCI now employs 10,000+ talented individuals with 150+ diverse North American client partners across the following MCI brands: MCI BPO, MCI BPOaaS, MarketForce, GravisApps, Gravis Marketing, MarchEast, Mass Markets, MCI Federal Services (MFS), OnBrand24, The Sydney Call Center, Valor Intelligent Processing (VIP), BYC Aqua, EastWest BPO, TeleTechnology, and Vinculum. ................ The purpose of the above is to provide potential candidates with a general overview of the role. It's not an all-inclusive list of the duties, responsibilities, skills, and qualifications required for the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this . The employer has the right to revise this at any time. This job description is not an employment contract, and either you or the employer may terminate employment at any time for any reason.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Job DescriptionKey Personnel is seeking an Executive Assistant for a company in the Tulsa, OK area. Executive Assistant Pay: $45-50k Executive Assistant Hours: 8am to 5pm Monday through Friday Executive Assistant Responsibilities: Provide high-level administrative and clerical support to the Executive Director and leadership team. Manage calendars, schedule meetings, and coordinate appointments. Prepare correspondence, reports, and presentations with accuracy. Serve as the primary point of contact between the executive office and residents, families, staff, and external partners. Handle incoming calls, emails, and mail with discretion and tact. Communicate information on behalf of leadership in a clear and professional manner. Maintain strict confidentiality of resident, employee, and organizational information. Ensure administrative practices comply with HIPAA, state licensing, and company policies. Plan and organize meetings, staff events, and community functions. Prepare agendas, record minutes, and track follow-up actions. Coordinate logistics for board meetings and leadership team meetings. Maintain organized and up-to-date files for contracts, licenses, policies, and resident documents. Assist in the preparation of compliance reports, audits, and regulatory submissions. Support budgeting, invoice processing, and expense reporting. Order supplies and manage vendor relationships as needed. Assist in monitoring operational budgets and purchasing documentation. Provide courteous, responsive assistance to residents and families. Support community engagement efforts and maintain positive relationships. Assist with special projects, strategic initiatives, and process improvements as directed by the Executive Director. Track progress and ensure deadlines are met. Collaborate with department heads, caregivers, and administrative staff to ensure smooth daily operations. Help foster a culture of professionalism, compassion, and service excellence. Executive Assistant Requirements: 3+ years of administrative or executive assistant experience in a professional office environment; experience in healthcare, senior living, or non-profit settings preferred. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general technology tools. Exceptional written and verbal communication skills with the ability to interact professionally with diverse groups. Strong organizational and time-management abilities with a proven record of managing multiple priorities and deadlines. High level of discretion and confidentiality, especially when handling sensitive resident or organizational information. Strong problem-solving skills and the ability to work independently with minimal supervision. Professional demeanor and customer-service mindset, with the ability to show compassion and patience when working with residents and families. Detail-oriented with strong accuracy in documentation, reporting, and data management. Ability to learn industry-specific systems and maintain compliance with regulatory requirements. Reliable, punctual, and dependable, with a commitment to supporting the leadership team and organizational mission. Key Personnel Benefits While on Key Personnel's payroll, you can access Key's benefits package, including health, dental, vision accident, critical illness, term life, short term disability, PTO and more!For additional job openings visit: *************** Key Personnel is an Equal Opportunity Employer. A drug screen and a background check may be required.

* 492416 * Langston * VP ACADEMIC AFFAIRS (LU) * Staff Full-time * Opening on: Jun 10 2025 * Dean for School of Education (LU) * High school diploma or equivalent Add to favorites Favorited View favorites Campus LANGSTON Contact Name & Email Nika Wilson, ***************************** Work Schedule Monday through Friday, 8:00am-5:00pm Appointment Length Regular Continuous/Until Further Notice Hiring Range $33,000 - $36,000 Priority Application Date Resumes will be accepted until the position is filled. Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references. About this Position The Administrative Specialist I is responsible for coordinating and executing the daily administrative and technical functions of the School of Education and Behavioral Sciences. * Manage day-to-day administrative operations including answering and routing phone calls and emails. * Coordinate course scheduling processes. * Establish and maintain electronic and physical filing systems. * Maintain databases for record-keeping, assessment, and accreditation purposes. * Order, track, and document textbooks and desk copies. * Support admissions, enrollment, and communication needs of students and external stakeholders. * Open the office daily and ensure it is ready for business operations. * Provide administrative and technical support to SOEBS chairs, faculty, and staff. * Serve as a professional point of contact for faculty, staff, students, and external stakeholders. * Operate academic, fiscal, and human resources systems. * May oversee and guide student employees performing similar administrative work. * Perform other related duties as assigned to support the overall mission and daily functions of the School and University. Required Qualifications * High School/GED * One to two years of experience performing administrative and/or secretarial duties (may include internships, part-time work, or experience in corporate settings). Skills, Proficiencies, and/or Knowledge: * Proficient in communication, organization, and general office technology. Preferred Qualifications * Associate or bachelor's degree in a related field. * Experience working in a school or university environment. Langston University is an equal opportunity employer. Our hiring decisions are based on merit, qualifications, and institutional needs, ensuring equal opportunities for all individuals, regardless of race, gender, age, disability, or other protected characteristics. We welcome qualified applicants who share our commitment to academic excellence, community engagement, and fostering a vibrant campus culture. For more information, please contact *****************************. You may also be interested in Outreach and Engagement Specialist, 001369 Langston VP OPERATIONS (LU) Academic Advisor/Recruiter - 001544 Langston VP ACADEMIC AFFAIRS (LU) Associate Registrar/Veteran Affairs Coordinator-1954 Langston VP ACADEMIC AFFAIRS (LU) frame-loader#show Progress clinch:authenticated@document->frame-loader#reload" id="turbo_frame_page_block_5caac52edfe864f0bdb28cf42b068817" src="/pages/ff75e49fb9bc74f54de482be2db3794e/blocks/5caac52edfe864f0bdb28cf42b068817?job_uid=1d10985fa23206b7c6c99f91f9d4ebe9&postfix=2_0">

Posting Number Staff_0403445 Classification Title Staff Working Title Assistant to the Vice President for Human Resources Datatel Position ID VPHR3ADMNCOR1A Annual Hours 2080 Hours Placement Range $42,012 - $47,264 Position Type Regular Job Category Exempt General Description The Administrative Assistant serves as a key member of the Office of Human Resources, providing high-level support to the Vice President of Human Resources and overseeing a range of critical administrative functions. Responsibilities include departmental budget coordination, milestone recognition planning, internal document preparation, and logistical support for HR-sponsored campus events. This role requires sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced and highly visible environment. Reports To Vice President for Human Resources What position(s) reports to this position? None Minimum Education/Experience Associate's degree in Business, Human Resources, Communications, or a closely related field. Minimum (2) years of progressively responsible administrative support experience in a professional office setting. Equivalency/Substitution: Minimum (4) years of directly related experience may be substituted in lieu of a degree. Required Knowledge, Skills & Abilities Knowledge: Microsoft Office Suite, with advanced proficiency in Word, Excel, and Outlook. Budget coordination, requisitions, and PCard reconciliation. Event planning and milestone recognition coordination. Experience using administrative or HR systems for scheduling, budgeting, or records management is preferred. Skills: Using word processing, spreadsheets, PowerPoint, email and calendaring systems Written communication, formatting, and internal documentation. Calendar and meeting coordination for senior leaders. Abilities: Be reliable and punctual Pay attention to details Work both independently and cooperatively with others Ability to prioritize and manage multiple assignments with accuracy and timeliness. Ability to be professional in demeanor, use discretion, and professional judgment. Experience using administrative or HR systems for scheduling, budgeting, or records management is preferred. Physical Demands/Working Conditions PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS: The work is light work which requires the person in this position to occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull, or otherwise move objects. Additionally, the following physical abilities are required: This position requires the person to frequently move about the College's various locations to perform the essential functions of the position. This position requires the person to frequently communicate with and listen to internal and external constituents to perform the essential functions of the position; must be able to exchange accurate information in various situations. This position requires the person to operate a computer; other office machinery and mobile devices to prepare reports and documents. This position requires the person to occasionally use upper and lower body to exert force up to 20 pounds to push, pull and/or lift materials or equipment. This position requires the person to judge, observe, and assess the accuracy, neatness, thoroughness of work assigned or to make general observations. Work is performed in an indoor, office setting. Work is performed in a safe and secure work environment that may periodically have unpredictable requirements or demands. Work is performed during office hours. Preferred Qualifications Bachelor's degree in a related field. Previous work experience supporting an executive or senior-level leader. Previous work experience in higher education or the public sector. Previous work experience coordinating departmental budgets and campus events. Required Training Quarterly compliance training as assigned by institution Work Hours Monday through Friday; 8:00am to 5:00pm Department VP Human Resources Job Open Date 11/18/2025 Job Close Date Open Until Filled No HR Contact Beth Holmes Special Instructions to Applicants Applicants are to thoroughly complete the online application and attach the following required documents: cover letter, resume, and transcript if meeting the minimum requirements with degree. Applicants who do not attach the required documents will not be considered for the position. For application assistance, please contact Human Resources at **************, Monday through Friday between the hours of 8:00 AM and 5:00 PM. Job Duties Job Duties (Position Specific) To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the , but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. Job Duties (Duties Assignment Statement) Provide proactive administrative support to the Vice President of Human Resources, including managing calendars, preparing materials, and tracking action items and deadlines. Coordinate the Human Resources department's operating budget, including requisition processing, PCard reconciliation, expense tracking, and reporting. Plan and coordinate the college's employee milestone recognition efforts, including tracking eligibility, preparing awards, and supporting recognition events. Prepare, edit, and format internal correspondence, documents, reports, and presentation materials for meetings and institutional initiatives. Coordinate logistics for HR-sponsored campus events, including submitting Dining Services, Facilities, and Marketing requests, managing timelines, and supporting day-of execution. Monitor office priorities and serve as a central point of contact for routine communication and task coordination across HR functions. Establish and maintain organized electronic filing systems to ensure timely access to departmental records and documentation. Assist with the development and implementation of administrative processes to support departmental efficiency and operational consistency. Support special projects and assigned initiatives on behalf of the Vice President of Human Resources, including gathering data, tracking progress, and coordinating deliverables. Collaborate with departmental teams on shared projects or initiatives, as directed. Perform other administrative responsibilities in support of the department's strategic and operational goals, as assigned by the Vice President. Job Duties (Safety / Policy & Procedures) Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures. Contribute to a safe educational & working environment. Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others. Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices. Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.

Job Details Legal Address - Binger, OK Full Time 2 Year Degree $24.00 - $26.00 HourlyDescription The Executive Assistant to the Tribal Chairman provides high-level administrative and executive support to ensure the efficient operation of the Tribal Chairman's office. This position serves as a primary point of contact for internal and external stakeholders, managing schedules, correspondence, and special projects while maintaining a high degree of professionalism, confidentiality, and cultural sensitivity. Manage and Qualifications QUALIFICATIONS: Highschool Diploma or GED degree required; Associates degree in Business Administration, Public Administration, or related field preferred. KNOWLEDGE, SKILLS, AND ABILITIES 3-5 years of executive-level administrative experience; experience in tribal government or public administration preferred. Strong understanding of tribal government operations, sovereignty, and cultural protocols. Excellent written and verbal communication skills. Strong organizational and time-management skills with attention to detail. Ability to handle sensitive and confidential matters with discretion. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to work independently and collaboratively in a fast-paced environment. Professional demeanor and ability to interact effectively with tribal leadership, employees, and the community.

We are seeking a bright, personable, and mission-driven Executive Assistant to support senior leadership at a well-established nonprofit organization. This individual will be a key member of the administrative team and will contribute to the organization's mission by ensuring seamless operations, delivering exceptional internal and external service, and supporting community-focused initiatives. The ideal candidate is professional, eager to learn, detail-oriented, and committed to confidentiality. This role requires someone who enjoys structure, process, and creating an excellent experience for staff, guests, and community partners. Attendance and reliability are essential, as this position directly supports Executive leadership. Pay: $17-$20/hr (based on experience) Schedule: Monday-Friday, 8:30 a.m.-5:00 p.m. (Evenings and weekends required for special events) Key Responsibilities Provide administrative support to the President/CEO, Vice Presidents, and staff members Perform general office duties including filing, inventory management, ordering supplies, and distributing mail Troubleshoot basic issues with office technology such as computers, phones, and copiers Serve as the central point of contact for office supply, sanitation, and technology vendors Welcome and assist office visitors; answer and direct incoming calls Create staff schedules for seasonal events Perform light accounting tasks such as credit card reconciliation, basic reporting, and tracking expenses Assist with payroll, employee documentation, benefit coordination, onboarding, and offboarding Support maintenance of the CRM and ticketing systems Prepare materials for Board and Committee meetings and distribute necessary documents Attend Board and Committee meetings and accurately record minutes Maintain an organized and clean administrative space, kitchen, and shared areas Coordinate food, setup, and logistics for meetings Assist with special programs and community events, including evenings and weekends as needed Complete special projects and additional tasks as assigned

Job DescriptionThe Executive Assistant is a key member of our team, providing vital support to ensure smooth daily operation within our community. This position requires a highly organized, detail-oriented, and professional individual with strong computer skills and the ability to manage multiple priorities.Primary Responsibilities Provide high-level administrative and clerical support to the Executive Director and leadership team. Manage calendars, schedule meetings, and coordinate appointments. Prepare correspondence, reports, and presentation with accuracy. Serve as the primary point of contact between the executive office and residents, families, staff and external partners. Handle incoming calls, emails, and mail with discretion and tact. Communicate information on behalf of leadership in a clear and professional manner. Maintain strict confidentiality of resident, employee, and organizational information. Ensure administrative practices comply with HIPPA, state licensing, and company policies. Plan and organize meetings, staff events, and community functions. Prepare agendas, record minutes, and track follow-up actions. Coordinate logistics for board meetings and leadership team meetings. Maintain organized and up-to-date files for contracts, licenses, polices, and resident documents. Assist in the preparation of compliance reports, audits, and regulatory submissions. Support budgeting, invoice processing, and expense reporting. Order supplies and manage vendor relationships as needed Assist in monitoring operational budgets and purchasing documentation Provide courteous, responsive assistance to residents and families. Support community engagement efforts and maintain positive relationships. Assist with special projects, strategic initiatives, and process improvements as directed by the Executive Director. Track progress and ensure deadlines are met. Collaborate with department heads, caregivers, and administrative staff to ensure smooth daily operations. Help foster a culture of professionalism, compassion, and service excellence.

Job DescriptionWe are seeking a highly organized and detail-oriented Manufacturing Executive Administrative Assistant to provide direct support to the President and management team in a fast-paced machining and manufacturing environment. The ideal candidate will manage payroll, accounts payable/receivable, and administrative functions while keeping daily operations running smoothly. This position requires flexibility and professionalism in both office and production settings - including a willingness to work in or around a shop floor environment. Hours: Monday through Friday 7am to 3 pm Location: Tulsa OKEmployment Type: FulltimePay: Depends on experience $23+ Key Responsibilities Manage and process weekly payroll accurately and confidentially. Oversee accounts payable and receivable, including invoice entry, payment processing, and customer billing. Maintain accurate financial records, reconcile accounts, and support basic bookkeeping activities. Serve as the primary administrative liaison to the President - managing calendars, meetings, correspondence, and project follow-up. Prepare and organize reports, purchase orders, and internal documentation. Assist with HR-related tasks such as onboarding, maintaining employee records, and coordinating safety/compliance documentation. Maintain office supplies, handle mail, and support purchasing functions as needed. Communicate effectively with vendors, customers, and shop personnel to ensure smooth daily operations. Adapt to and work comfortably within a hands-on, machine shop environment, supporting production needs when required. Qualifications 3+ years of experience in administrative support, payroll, or accounting (manufacturing or machining environment preferred). Strong knowledge of QuickBooks, Excel, and payroll software (e.g., ADP, Paychex, or similar). Excellent organizational and time management skills with the ability to prioritize multiple tasks. Strong attention to detail and problem-solving abilities. Professional communication skills, both written and verbal. Ability to maintain confidentiality and handle sensitive information with integrity. Comfortable working in a shop-floor setting with occasional exposure to dust, noise, or machinery. Preferred Attributes Experience supporting executives or senior leadership. Knowledge of basic manufacturing processes or machining terminology. (AS9100 or ISO 9001 experience preferred) Positive, can-do attitude with a willingness to step in wherever needed. Please send Resumes to: *********************** Apply in Person: 5151 S Mingo Rd, Tulsa OK 74146

Ram Jack is seeking a highly organized, proactive, and discreet Executive Assistant to support our Chief Executive Officer and help drive efficiency across the executive office. The ideal candidate will provide comprehensive, high-level administrative support; anticipate needs before they arise; and maintain the utmost professionalism in a fast-paced, dynamic environment. This role is suited for someone who excels in managing complex tasks, communicates effectively, and ensures seamless day-to-day operations for the CEO. Key Responsibilities * Manage the CEO's calendar, schedule meetings, and coordinate complex travel arrangements. * Act as the primary point of contact for the CEO for internal and external communications. * Prepare meeting agendas, materials, presentations, and follow-up actions. * Handle confidential information with discretion and integrity. * Support strategic projects, conduct research, and assist with decision-making materials. * Coordinate board meetings, including logistics, minute-taking, and communications. * Assist with email management, prioritization, and drafting correspondence. * Track deadlines, deliverables, and ensure follow-through across departments. * Represent the CEO with professionalism in all interactions. Qualifications * Minimum of 2 years' experience supporting senior executives or C-suite leaders. * Exceptional organizational and time-management skills. * Strong written and verbal communication abilities. * High emotional intelligence and excellent judgment. * Proficiency with Microsoft Office, Google Workspace, and productivity tools. * Ability to handle sensitive information with absolute confidentiality. * Comfortable in a fast-paced environment and adaptable to shifting priorities. Benefits * We offer a comprehensive benefits package designed to support your health, well-being, and financial security including: * Medical, Dental, and Vision Coverage * Life Insurance * Short- and Long-Term Disability Plans * Paid Time Off (PTO) * Paid Holidays * 401(k) Retirement Plan with company contribution Compensation: * Compensation is based on experience and skills. Ram Jack is an equal opportunity employer. Ram Jack is dedicated to providing outstanding foundation services for a wide range of customers throughout North America. Our mission is to be recognized for lasting foundation solutions and exceeding customer expectations-- nothing more, nothing less. Providing quality first, safety always, complete integrity, and delivery that is on time, is a part of our core values. For more than 40 years, Ram Jack has restored stability to many homes and equipped engineers with custom solutions. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Ram Jack.

Ram Jack is seeking a highly organized, proactive, and discreet Executive Assistant to support our Chief Executive Officer and help drive efficiency across the executive office. The ideal candidate will provide comprehensive, high-level administrative support; anticipate needs before they arise; and maintain the utmost professionalism in a fast-paced, dynamic environment. This role is suited for someone who excels in managing complex tasks, communicates effectively, and ensures seamless day-to-day operations for the CEO. Key Responsibilities Manage the CEO's calendar, schedule meetings, and coordinate complex travel arrangements. Act as the primary point of contact for the CEO for internal and external communications. Prepare meeting agendas, materials, presentations, and follow-up actions. Handle confidential information with discretion and integrity. Support strategic projects, conduct research, and assist with decision-making materials. Coordinate board meetings, including logistics, minute-taking, and communications. Assist with email management, prioritization, and drafting correspondence. Track deadlines, deliverables, and ensure follow-through across departments. Represent the CEO with professionalism in all interactions. Qualifications Minimum of 2 years' experience supporting senior executives or C-suite leaders. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. High emotional intelligence and excellent judgment. Proficiency with Microsoft Office, Google Workspace, and productivity tools. Ability to handle sensitive information with absolute confidentiality. Comfortable in a fast-paced environment and adaptable to shifting priorities. Benefits We offer a comprehensive benefits package designed to support your health, well-being, and financial security including: Medical, Dental, and Vision Coverage Life Insurance Short- and Long-Term Disability Plans Paid Time Off (PTO) Paid Holidays 401(k) Retirement Plan with company contribution Compensation: Compensation is based on experience and skills. Ram Jack is an equal opportunity employer. Ram Jack is dedicated to providing outstanding foundation services for a wide range of customers throughout North America. Our mission is to be recognized for lasting foundation solutions and exceeding customer expectations-- nothing more, nothing less. Providing quality first, safety always, complete integrity, and delivery that is on time, is a part of our core values. For more than 40 years, Ram Jack has restored stability to many homes and equipped engineers with custom solutions. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Ram Jack.

Description : Application Executive Assistant DEPARTMENT: City Clerk's Office PAY RANGE: Grade 19/1, Starting at $19.20/hour. DIVISION: City Clerk REVISED: November 10, 2025 EXEMPT: No SAFETY SENSITIVE: Yes This classification is a safety-sensitive position as defined by the United States Department of Transportation drug and alcohol testing regulations and/or the Oklahoma Standards for Workplace Drug and Alcohol Testing Act. As a safety-sensitive classification, you will be subject to drug and alcohol testing, including random testing. Marijuana is one of the substances included in the drug panel screening. Possession of a medical marijuana certification will not excuse you from the testing process, or the consequences of testing positive for marijuana. JOB SUMMARY: This non-exempt clerical position in the City Clerk's office provides administrative and technical support under the general supervision of the City Clerk. Duties include greeting visitors, answering phones, taking messages, preparing correspondence and reports, filing, managing records, coordinating meetings, and other office tasks. The role requires judgment within established guidelines and compliance with Oklahoma's Open Records and Open Meetings Acts. The position may also involve assisting with liens, tort claims, and other City Clerk functions. Job descriptions may be modified based on City needs, and employees may be required to perform functions beyond those described. Employees are "at-will," meaning either the employee or the City may terminate the employment relationship at any time, with or without cause or notice. ESSENTIAL DUTIES AND RESPONSIBILITIES * Provides high-level administrative and clerical support to the City Clerk and Senior Deputy City Clerk, including scheduling, correspondence, document preparation, and meeting coordination. * Prepares, reviews, and edits correspondence, reports, and official documents to ensure accuracy, clarity, and compliance with City policy and state law. * Communicates effectively with internal and external customers, elected officials, and the public in person, by phone, email, and written correspondence. * Assists in maintaining the official records of the City in accordance with the Oklahoma Records Act and City retention policies, including maintaining retention and disposition schedules, coordinating archiving, and overseeing the Records Center. * Prepares, indexes, scans, and archives ordinances, resolutions, contracts, meeting minutes, and other permanent records for secure and accessible storage. * Processes and posts meeting notices for the City Commission and other City boards and ensures compliance with the Oklahoma Open Meeting Act (25 O.S. §301 et seq.). * Processes and responds to records requests in compliance with the Oklahoma Open Records Act (51 O.S. §24A.1 et seq.), coordinating with appropriate departments and the City Attorney's Office as needed. * Provides professional, courteous, and knowledgeable assistance to the public, elected officials, and employees regarding City Clerk services, records access, and municipal procedures. * Processes and files liens on nuisance properties, including preparing and filing all related documentation with the County Clerk or Treasurer. * Processes tort claims and lawsuits in coordination with the City Clerk and City Attorney's Office. * Receives payments from citizens and outside entities, maintains the department's petty cash fund, and prepares deposits for the Finance Department. * Processes incoming and outgoing mail daily, including travel to and from the post office. * Serves as key operator for departmental business machines and orders paper, office supplies, and related materials. * Maintains strict confidentiality of sensitive and privileged information. * Performs other related duties as assigned to support the efficient operations of the City Clerk's Office. KNOWLEDGE, SKILLS, AND ABILITIES * Knowledge of modern office practices, procedures, and equipment. * Understanding of Oklahoma's Open Records Act and Open Meeting Act, and the City's Records Retention Policy. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). * Strong written and verbal communication skills with excellent proofreading ability. * Skill in organizing and maintaining accurate records, files, and schedules. * Ability to interpret and apply City ordinances, resolutions, policies, and applicable state laws. * Ability to maintain confidentiality and exercise discretion, integrity, and sound judgment. * Ability to establish and maintain effective working relationships with elected officials, staff, and the public. * Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment. MIMIMUM QUALIFICATIONS * High school education or equivalent. * Must be bondable. * Minimum of two (2) years of administrative, executive assistant, or office management experience. * Knowledge of office and bookkeeping procedures. * Ability to operate a variety of office/computer equipment. * Must possess a valid Oklahoma Driver's License and maintain a status of insurability. * Notary Public commission (or ability to obtain within six months of hire). DESIRED QUALIFICATIONS * Previous experience in municipal or a public-sector environment. WORKING CONDITIONS AND PHYSICAL HAZARDS * Employee works in an office environment and uses a desktop computer, adding machine, copier, and other office equipment. * Employee is occasionally required to bend, stoop and twist when maintaining files. * Employee may be required to walk up and down stairs. * Some lifting is required usually up to at least 35 pounds - but may be required to lift up to 50 pounds on occasion. * May be required to attend and/or participate at meetings after normal business hours. * May be exposed to irate citizens. SPECIAL LICENSES OR CERTIFICATIONS REQUIRED: Notary Public. SUPERVISION REQUIRED: Works under general supervision of the City Clerk and Senior Deputy City Clerk. SUPERVISION GIVEN: None required. Reasonable accommodations may be made to enable individuals with disabilities to perform any non-essential function. Contact : Please email applications to *********************** Questions: Personnel - ************ Deadline for Applying : Open until filled

For a description, see file at: ************ okbu. edu/hr/job-forms/executive-assistant-for-athletics. pdf

Job DescriptionBenefits: Flexible schedule Training & development Wellness resources About Filtrex Filtrex Service Group is a national mechanical contractor specializing in HVAC/R preventive maintenance and innovative asset management solutions. Since 2012, weve grown from a coil-cleaning company into a leader in mechanical serviceshelping clients reduce costs through consistent quality, technology, and people-first solutions. Position Summary We are seeking a motivated Executive Assistant to assist our Vice President and gain hands-on experience in supporting business operations at a national mechanical contractor. This internship is ideal for students or recent graduates interested in learning how executives manage schedules, communications, and special initiatives in a fast-paced service environment. What Youll Do As an intern, you will: Assist with calendar coordination, scheduling, and inbox organization under the guidance of executive staff. Support sales and customer service initiatives through communication and follow-up tasks. Help draft, organize, and distribute internal communications. Learn how executives manage confidential information and sensitive projects. Participate in improving organizational systems and documentation. Contribute to special projects and initiatives to support company growth. What Youll Gain Practical experience supporting company leadership. Exposure to administrative, operational, and client-facing functions within a national contractor. Mentorship and training in professional communication, organization, and project support. A behind-the-scenes look at executive decision-making and business operations. Qualifications Current enrollm ent in or recent completion of a program in business administration, management, communications, or a related field. Strong organizational and communication skills. Willingness to learn and adapt in a fast-paced environment. Ability to handle information with discretion and professionalism. A proactive, team-oriented mindset. Details Internship Start: As soon as possible Location: Tulsa, OK Compensation: $15/hour Hours: Flexible; At least 30 hours every week, depending on school schedule

MidFirst Bank is seeking a highly organized, proactive, and dedicated Executive Assistant to the senior leadership of the General Servicing team in our mortgage banking division. This role enables leadership to focus on strategic by performing critical support tasks with the appropriate level of attention and care. Ideal for an energetic and enthusiastic person who likes working in a fast-paced environment, enjoys creative problem solving, and genuinely desires helping others. Primary Responsibilities The primary responsibilities for the person include: Manage calendars, schedule meetings, and coordinate travel Organize and coordinate meetings, ordering meals as necessary. Prepare and edit correspondence, communications, presentations, and other documents. Handle confidential information with discretion. Liaise with internal staff and external parties on behalf of the executive. Conduct research, compile data, and prepare reports. Assist with project management and follow-up on action items. Plan and execute employee events, ensuring all logistics are managed seamlessly. Manage all new employee onboarding needs, including equipment purchase, software and system access requests, and scheduling all onboarding meetings and training for new hires Organize document & data management, utilizing shared network folders and drives with intuitive nomenclature Manage office supplies, equipment maintenance, and new equipment orders. Distribute tickets to company-sponsored events Ensure the office environment is organized and efficient. Prepare invoices and expense reports for processing. Assist in managing office administrative projects by tracking progress, coordinating with team members, and ensuring deadlines are met. Interfacing with technology support team and facilities team on behalf of department members Anticipate the needs of leadership and proactively address potential issues before they arise. Handle other administrative duties as required. Position Requirements The ideal candidate will have the following experience, skills and attributes: Minimum of 3 years of experience in an executive assistant or similar role. A positive attitude, a passion for serving others, and the ability to maintain composure under pressure. Takes a proactive and creative approach to identifying and meeting needs. Employs best practices with respect to task management and personal productivity tools. Exceptional organizational and time management skills. Strong interpersonal & communication skills and ability to interact effectively with a variety of individuals in a prompt and professional manner. Reliable with a high attention to detail, accuracy, and strong follow-through on tasks and projects. Thrives in a fast-paced environment and exercises good judgment in decisions and priorities. Maintains a high level of discretion in all interactions and communications. Proficiency in office software (e.g., Microsoft Office Suite, Asana). Ability to work independently and handle multiple priorities. High level of discretion and professionalism. NOTE: Please submit your resume along with your application.

ACADEMIC AFFAIRS ANNOUNCES AN OPENING IN THE HEALTH SCIENCES DIVISION Administrative Support Specialist, Dental Hygiene (10 Months) Perform a variety of advanced administrative and clerical duties required for the operation of a college business or instructional office. Receive and route incoming calls, take messages, and schedule appointments. Greet and provide information to employees and office visitors. Prepare memorandums, letters, reports, instructional materials and other types of business correspondence. Proof and verify accuracy on all travel requests. Reports, and correspondences submitted by staff and faculty. Establish and maintain confidential files, records, evaluations, and absentee reports. Communicate with students, faculty, and administration regarding programs, policies, and procedures of the Division and College. Crosstrain with other academic divisions and departments to learn campus processes and procedures. Order and maintain inventory of office supplies and materials. Collect information and gather data for surveys and projects. Provide information and assistance to Academic Affairs division leadership. May maintain the office budget(s) and enter purchase requests. Responsible for the daily operations of the office. Sort, open, stamp and distribute office mail. Perform other related duties as assigned. Regular attendance is an essential function of this position. Minimum Qualifications: High School Diploma or equivalent. Three (3) years of office, clerical, or customer service related experience. Accurate proofreading and editing skills. Good communication, interpersonal and organizational skills. Proficiency with computers and MS Office (Word and Outlook). Light carrying up to 10 lbs. and light lifting up to 10 lbs. required. Ability to reach above shoulder. Periods of time spent sitting, standing, walking, kneeling, bending, and stooping. Desired Qualifications: Associate Degree or equivalent. Four (4) years of office, clerical, or customer service related experience. Application Deadline: December 12, 2025 Please submit application materials as requested. The original signed Rose State College application form and unofficial degree conferring transcripts must be received by this office for formal consideration; however, should an offer of employment be extended, official transcripts are required. Candidate selected will serve a probationary period. All finalists may be subject to a background check and/or drug test. (Posted on November 7, 2025) Must be eligible to work in the United States. Rose State College's Annual Security Report, including VAWA disclosures, is located at ********************************************************************** An Equal Opportunity Employer. In accordance with the American with Disabilities Act, reasonable accommodations in the application process will be provided upon written request. EMPLOYEE RELATIONS ************* 6420 SE 15TH STREET - MIDWEST CITY, OK - 73110-2799