Executive assistant jobs in Oklahoma - 255 jobs

ProTech (Non-Certified) Executive Assistant to the Chief Operations Officer Position Summary: The Executive Assistant to the Chief Operating Officer (COO) provides comprehensive administrative and operational support to the COO and the Operations Division. This position ensures efficient coordination of office functions, supports key operational initiatives, and facilitates communication across departments to maintain safe, student-ready learning environments. The Executive Assistant manages complex scheduling, prepares reports, and coordinates events, serving as a key administrative partner to the COO while maintaining confidentiality in all matters. Essential Duties: Great Teaching & Learning (Instructional Infrastructure): Support the COO in coordinating operational initiatives that impact instructional environments, including transportation, nutrition, and facility readiness. Assist in preparing reports, presentations, and documentation for Cabinet meetings, Board sessions, and community engagement events. Maintain accurate records and files related to bond projects, operational policies, and compliance requirements. Great People (Talent Management): Provide responsive and professional assistance to district leaders, schools, and staff on operational inquiries. Model a culture of professionalism, confidentiality, and service excellence in all interactions. Coordinate leadership meetings, training sessions, and communication across operations teams. Provide professional development and training to Operations Administrative Coordinators and ensure cascaded information is communicated effectively across the division. Great Culture (Systems Leaders): Ensure transparency and accountability by maintaining organized and accessible records for operational projects and initiatives. Foster a culture of trust and continuous improvement by supporting timely communication and follow-up on action items. Serve as a liaison between the COO's office and internal/external stakeholders to promote equity and responsiveness. Plan and coordinate district-wide events such as luncheons, committee meetings, bulletin board updates, and other tasks as assigned to support engagement and team culture. Great Systems (Support & Accountability): Manage daily office operations for the COO, including scheduling, calendar management, travel coordination, and correspondence. Track and monitor progress on key operational initiatives, including bond implementation and service delivery metrics. Assist in preparing and monitoring the COO's budget, processing purchase orders, and submitting expense reports. Support coordination of site visits, inspections, and operational meetings, ensuring timely logistics and documentation. Provide general administrative support, including mail triage, phone communication, and document preparation. Performs other duties as assigned in alignment with the district's mission and values. Key Focus Areas Safe, reliable, and equitable operational systems in every school Timely delivery of services that protect instructional time Transparent management of bond, capital, and facilities projects Cross-functional integration of all operational divisions Equity in service access across all communities and schools. Performance Indicators 95%+ on-time service delivery 100% compliance with all regulatory, audit, and safety requirements Documented evidence of equitable service access across schools Quarterly monitoring confirms alignment of safety initiatives to literacy, numeracy, and postsecondary goals Year-over-year increases in principal, staff, and student satisfaction with safety programs and services Minimum Qualifications (Knowledge, Skills and/or Abilities): Associate's degree in Business Administration, Public Administration, or related field. Minimum of three (3) to five (5) years of progressively responsible administrative or executive support experience, preferably in a large organization. Demonstrated proficiency with Microsoft Office and Google Workspace. Excellent written and verbal communication skills. Ability to maintain confidentiality, exercise sound judgment, and manage multiple priorities with accuracy and professionalism. Possession of a valid driver's license and an acceptable driving record meeting district insurance requirements. Familiarity with school district organizational structure, departmental functions, and directives issued by leadership. *Relevant experience may be substituted for formal education at a 2:1 ratio. Therefore for every 1 year of college lacking, 2 years of directly relevant experience may be substituted. Preferred Qualifications: Bachelor's degree in Business Administration, Public Administration, or related field preferred. Five (5) to seven (7) years of progressively responsible administrative or executive support experience, preferably in a large organization. Familiarity with ERP systems (e.g., SAP, Oracle, etc.) and project management tools. Bilingual or bicultural experience. Physical/Mental Requirements: Must have adequate manual dexterity to write legibly and perform required duties on the computer. Must have adequate visual acuity to read, interpret and transcribe written material and other required duties. Requires normal range of hearing and clear speaking abilities to interact appropriately with others in person and on the telephone. Physical agility, able to bend, stoop, sit on the floor, walk, reach and climb stairs. Requires some stooping, bending, stretching and occasional lifting not to exceed 25 pounds. Sitting for prolonged periods of time. May periodically require work outside of normal business hours, including weekends, under sometimes. stressful conditions in order to meet business needs and strict deadlines. Work Environment: Office duties will be performed in a well-lighted, climate controlled environment. Reports To: Chief Operations Officer FSLA Status: Non-Exempt Compensation: Schedule 807 Work Days: 242 FTE: 100 This job description is not intended to be all inclusive. The employee will also perform other reasonably related business duties as assigned by the supervisor or appropriate administrator. Oklahoma City Public Schools reserves the right to, update, revise or change job duties as the need prevails. This document is for communication only and not intended to imply a written or implied contract of employment. The Board of Education and Superintendent may approve alternatives to the listed qualifications.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Campus OSU-Stillwater Contact Name & Email Brenda Dawes, ************************ Work Schedule Monday through Friday 8:00 am-5:00 pm Appointment Length Regular Continuous/Until Further Notice Hiring Range $13.50 - $20.00 Hourly Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by 2026-01-23 to ensure full consideration. Special Instructions to Applicants For full consideration, please include a resume, cover letter, and contact information for three professional references. About this Position The OSU Institute for Teaching and Learning Excellence seeks a highly organized, detail-driven, and customer service oriented individual to serve as the Administrative Support Specialist. This role processes position openings, employment forms, travel requests, and payroll for the Office of Individual Study. The specialist hires and supervises the front desk student receptionists, handles department key inventory, serves as back up for fiscal deposits, and fulfills various administrative support functions. This position requires strong communication and organizational skills, the ability to manage multiple tasks simultaneously, and a commitment to providing excellent customer service.The Administrative Support Specialist has a vital role in ensuring ITLE operates efficiently. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Admin Supp Spclt I: Highschool and 1 year of clerical/customer service experience. Admin Supp Spclt II: Highschool and 2 years of clerical/customer service experience. Admin Supp Spclt Sr: Highschool and 3 years of clerical/customer service experience. Post-secondary education may substitute for years of required experience. Skills, Proficiencies, and/or Knowledge: Keyboarding/typing at minimum 35 cwpm, personal computer experience required, Word, Excel, Outlook, knowledge of human resources principles, ability to work and communicate effectively with university offices, public and co-workers, ability to maintain compliance with OSU and State policies and procedures Preferred Qualifications Associate's Two years plus college or technical: Human Resources, Payroll Administration 3-4 years with 1-2 at OSU Skills, Proficiencies, and/or Knowledge: Understanding of OSU systems and software: Travel, AIRS Deposits and Accounts Receivables, Banner 9, UKG, PageUp, OSU Payroll approval system, Online EPAFs

The Executive Operations Assistant serves as the direct administrative and strategic partner to the Executive Director (ED) of Tulsa Legacy Charter School (TLCS). This role ensures the Executive Director's time, communication, and priorities are aligned to TLCS's mission and the goals outlined in the 2025-2029 ONE Legacy Strategic Plan. In addition to providing high-level administrative and project support, the Executive Operations Assistant plays an active role in TLCS's community and family engagement work. This includes helping to build relationships with Tulsa partners, coordinating community events, and supporting families during the enrollment and recruitment process. This position requires exceptional organization, discretion, communication skills, and a proactive approach to anticipating needs. The ideal candidate is highly detail-oriented, service-minded, and thrives in a fast-paced, mission-driven environment. 1. Executive Support & Strategic Alignment (40%) Serve as the primary point of coordination for the Executive Director, managing the calendar correspondence and daily priorities to ensure alignment with strategic goals. Anticipate the Executive Director's needs by preparing materials, agendas, and follow-ups for meetings and events. Track and manage key action items and deliverables across leadership, board, and district projects, ensuring timely completion. Draft, edit, and proofread executive communications, reports, and presentations. Coordinate logistics for leadership team meetings, retreats, and special events led by the Executive Director. Serve as an extension of the Executive Director's presence at internal and external meetings, community events, and partner engagements when appropriate. Represent the Executive Director with professionalism in communications and interactions with staff, board members, families, and external partners. 2. Board & Governance Support (20%) Support the Executive Director in planning and executing board and committee meetings. Prepare board packets, maintain records and documentation in BoardOnTrack, and track follow-up actions. Ensure all board communications, minutes, and materials are accurate and compliant with Open Records requirements. Assist in preparing quarterly Strategic Plan progress updates and board reports for the Executive Director. Coordinate scheduling, logistics, and communications with board members and committee chairs as directed by the Executive Director. 3. Community, Family, and Enrollment Engagement (25%) Support the Executive Director in strengthening TLCS's relationship with families, community partners, and local organizations. Help plan and coordinate TLCS's participation in community events such as Family Fest, Legacy Day, and partnership gatherings. Represent TLCS at select community events and maintain a consistent, positive public presence. Assist families in navigating the enrollment process during peak enrollment seasons, including completing applications and gathering required documentation. Coordinate follow-up communications with prospective families through calls, emails, or ParentSquare. Build relationships with local churches, childcare centers, and community organizations to increase awareness and enrollment interest in TLCS. Create and edit digital and printed materials using Canva to promote TLCS events, updates, and community stories. 4. Project & Operations Coordination (10%) Support the Executive Director with project tracking and progress monitoring tied to the ONE Legacy Strategic Plan Maintain accurate files, calendars, and systems for the Executive Office. Coordinate reimbursements, purchasing, and budget tracking for the Executive Office. Assist with scheduling and coordination for hiring and candidate engagement led by the Executive Director. 5. Confidentiality & Professionalism Maintain the highest level of confidentiality in handling sensitive and personnel-related information. Represent the Executive Director and TLCS with professionalism, warmth, and integrity at all times. Key Responsibilities Required 3-5 years of professional experience providing high-level administrative or operational support. Excellent organizational, time management, and written communication skills Proficiency with Google Workspace, Microsoft Excel, and Canva. Ability to manage multiple priorities independently and efficiently. Strong attention to detail, follow-through, and proactive problem-solving. Comfort working in a fast-paced, evolving environment. Commitment to TLCS's mission, vision, and CREATE values (Commitment, Rigor, Excellence, Achievement, Teamwork, Empathy). Preferred Bachelor's degree in business, communications, education, or a related field Experience supporting senior leadership in education, nonprofit, or mission-driven settings. Familiarity with Tulsa communities and family engagement practices. Bilingual (Spanish/English) preferred. Compensation & Benefits Full-time, 12-month position reporting directly to the Executive Director. Competitive salary, commensurate with experience. Comprehensive health, dental, and vision insurance. Paid time off and holidays. 403(b) retirement plan. Professional development opportunities in operations, leadership, and communications.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Posting Number Staff_0403460 Classification Title Staff Working Title Executive Assistant to the Sr. Vice President for Institutional Advancement and External Affairs Datatel Position ID IAEA3ADMNCOR1A Annual Hours 12 Month Placement Range Commensurate with experience Position Type Regular Job Category Exempt General Description The Executive Assistant to the Sr. Vice President for Institutional Advancement and External Affairs provides comprehensive administrative, project, and operational support to the office of Institutional Advancement & External Affairs, as well as high level support to the Senior Vice President. This position ensures the efficient management of the office by coordinating activities, monitoring progress on departmental initiatives, maintaining accurate records and budgets, and facilitating effective communication with internal and external stakeholders. Reports To Senior Vice President for Institutional Advancement and External Affairs What position(s) reports to this position? None Minimum Education/Experience Associate's degree in Business, Communications, or a closely related field. Minimum (3) years of progressively responsible experience providing executive-level administrative support in a professional office setting providing administrative coordination, project management, or office operations. Equivalency/Substitution: Minimum (5) years of directly related experience may be substituted in lieu of a degree. Required Knowledge, Skills & Abilities Knowledge: Proficient organization, communication, persuasion, planning, and time management principles Office management, administrative procedures, and project coordination practices Budget coordination, requisitions, and PCard reconciliation Microsoft Office Suite, with advanced proficiency in Word, Excel, and Outlook. Experience using administrative systems for scheduling, budgeting, or records management Skills: Strong organizational and management skills Strong written and oral communication skills Skills to perform multiple tasks efficiently and effectively in a fast-paced environment Problem solving skills Attention to detail Time management Budget management Mathematical skills necessary to monitor and reconcile budgets and daily transactions, prepare profit/loss statements, and analyze various forms of numerical data Abilities: Ability to work well under pressure and be able to demonstrate successful administrative functions Exercise independent judgment and discretion in handling confidential information Ability to lead and coordinate Ability to draft and prepare professional documents and reports Ability to work independently with little or no supervision Adapt to changing priorities and work collaboratively across departments Relationship building with internal and external stakeholders Ability to interpret data in Excel and ability to create spreadsheets Ability to work flexible hours, nights, and weekends as needed to meet the needs of the position Physical Demands/Working Conditions PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS: Light work: The person in this position may occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull, or otherwise move objects. This position requires the person to frequently move about the OCCC campus and off-site outreach locations. This position requires the person to frequently communicate with and listen to administration, faculty, staff, students, and others to perform the essential functions of the position. Must be able to exchange accurate information in various situations. This position requires the person to frequently remain in a standing and stationary position. This position requires the person to frequently operate a computer, other office machinery, and mobile devices to perform the essential functions of the position. This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations. This position performs the essential functions in an indoor, office setting. Preferred Qualifications Bachelor's Degree from an accredited institution Previous full time work experience in an institution of higher education Previous work experience supporting an executive or senior-level leader Required Training Quarterly compliance training as assigned by institution Work Hours Monday through Friday; from 8:00am to 5:00pm, with frequent nights and weekends. Department Office of Senior Vice President for Institutional Advancement and External Affairs Job Open Date 01/13/2026 Job Close Date Open Until Filled No HR Contact Beth Holmes Special Instructions to Applicants Applicants are to thoroughly complete the online application and attach the following required documents: Cover Letter and Resume. If meeting the minimum requirement via a degree from an accredited institution, a transcript conferring minimum of an Associate's degree must be attached to the application. Applicants who do not attach required documents will not be considered. For application assistance, please contact Human Resources at **************, Monday through Friday between the hours of 8:00 AM and 5:00 PM. Job Duties Job Duties (Position Specific) To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the , but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. Job Duties (Duties Assignment Statement) Provide executive-level administrative support to the Senior Vice President for Institutional Advancement & External Affairs. Support the Office of Institutional Advancement and External Affairs in achieving College goals. Maintain a positive image of the Office of Institutional Advancement and External Affairs with faculty, staff, dignitaries, and the general public, and advise the Senior Vice President of situations or significant matters that may require the attention of the Senior Vice President. Maintain positive connections with the College as a whole, dignitaries, and community organizations to help ensure effective communication with the department. Coordinate calendars, meetings, correspondence, and travel arrangements; ensure the Senior Vice President is well prepared for all engagements. Monitor progress on departmental initiatives and assist with project tracking, reporting, and follow-up. Prepare, review, and proofread documents, reports, and presentations for accuracy, completeness, and professionalism. Develop, monitor, and reconcile budgets, purchase orders, and PCard transactions in compliance with College and State policies. Coordinate logistics for departmental meetings, Foundation Board meetings, and special events, including scheduling, catering, materials, and minutes. Serve as liaison between the Senior Vice President's office and other departments, staff, donors, and community partners. Manage confidential records and maintain organized filing systems (digital and physical). Assist with internal and external communications, ensuring consistency and alignment with institutional messaging. Support the coordination and execution of department and Foundation events, including recognition activities and community engagement functions. Track departmental expenditures, maintain supply inventories, and coordinate resource needs for the department. Provide responsive, professional service to internal and external constituents on behalf of the Senior Vice President. Perform other duties as assigned. Job Duties (Safety / Policy & Procedures) Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures. Contribute to a safe educational & working environment. Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others. Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices. Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.

* 493274 * Langston * OFFICE OF PRESIDENT (LU) * Staff Full-time * Opening on: Oct 9 2025 * Office of President (LU) * Bachelor's degree Add to favorites View favorites Campus LANGSTON Contact Name & Email Nika Wilson, ***************************** Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $34,000 - $39,000 Commensurate with education and experience Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by to ensure full consideration. Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references. About This Position The Office of the President is seeking a highly professional, polished, and service-oriented Administrative Specialist to serve as the primary point of contact in the front office of the President's Suite by providing high-level administrative support. This role is critical as one of the first impressions of the University and requires a consistently high level of professionalism in both attire and conduct. The Administrative Specialist serves as a key resource to both internal and external stakeholders and is responsible for opening the office each day, greeting and directing visitors, and coordinating general office functions to ensure the Office of the President operates smoothly. In addition, this position provides administrative support and responds to time-sensitive requests at the direction of the President and the President's Executive Assistant. The role requires discretion, sound judgment, flexibility, and the ability to adapt to changing priorities, particularly when handling sensitive and confidential information related to Human Resources, fiscal matters, and University business operations. Key Duties and Responsibilities * Open and prepare the Office of the President each business day, ensuring a professional, polished, and welcoming environment appropriate for an executive office. * Serve as the first point of contact for visitors, students, faculty, staff, and external stakeholders, demonstrating exceptional customer service, professionalism, and discretion. * Manage incoming and outgoing mail, deliveries, and correspondence. * Maintain office supplies, branded materials; place orders as needed. * Coordinate equipment service requests and submit work orders for building and room needs. * Maintain organized electronic and physical filing systems for active and inactive records. * Retrieve and provide requested information to support executive office operations. * Draft routine correspondence and assist with presentations and reports. * Provide day-to-day guidance to student employees assigned to the Office of the President, including scheduling and time approval. * Perform other duties as assigned to support the overall operations and objectives of the Office of the President (including tasks such as event preparation, invoice processing, procurement requests, reconciliation of purchasing documents, meeting logistics, and catering coordination). Required Qualifications * Associate's degree or higher from an accredited institution or equivalent combination of education and relevant experience. * Three (3) or more years of progressively responsible administrative or office support experience. * Demonstrated ability to handle confidential and sensitive information with professionalism. * Strong organizational, communication, and interpersonal skills. * Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint). Preferred Qualifications * Bachelor's degree from an accredited institution. * Experience supporting an executive-level or higher education office. * Familiarity with procurement systems such as SciQuest/OK Corral. * Experience coordinating meetings, events, or executive communications. Knowledge, Skills, and Abilities * Ability to manage multiple priorities and meet deadlines in a fast-paced environment. * Professional demeanor with strong customer service skills. * Ability to work effectively with diverse populations, including students, faculty, administrators, and external partners. * Strong attention to detail and follow-through. Professional Standards This position represents the Office of the President and the University to internal and external audiences. The successful candidate is expected to maintain a high standard of professionalism at all times, including appropriate business attire, professional demeanor, confidentiality, and respectful communication. Why Join the Office of the President This role offers the opportunity to provide essential support to the Office of the President, contributing to the smooth operation of the executive office and initiatives that advance the mission and strategic objectives of the University. Langston University is an equal opportunity employer. Our hiring decisions are based on merit, qualifications, and institutional needs, ensuring equal opportunities for all individuals, regardless of race, gender, age, disability, or other protected characteristics. We welcome qualified applicants who share our commitment to academic excellence, community engagement, and fostering a vibrant campus culture. For more information, please contact *****************************. You may also be interested in Administrative Specialist, SOEBS-1698 Langston VP ACADEMIC AFFAIRS (LU) Administrative Assistant I -1307 Langston VP OPERATIONS (LU) Outreach and Engagement Specialist, 001369 Langston VP OPERATIONS (LU) frame-loader#show Progress clinch:authenticated@document->frame-loader#reload" id="turbo_frame_page_block_5caac52edfe864f0bdb28cf42b068817" src="/pages/ff75e49fb9bc74f54de482be2db3794e/blocks/5caac52edfe864f0bdb28cf42b068817?job_uid=adcfad3525044cc263f2eaac6b3f6ad5&postfix=2_0">

About Us We are a fast-growing lead generation marketing company dedicated to helping attorneys and law firms expand their practices through high-quality client acquisition solutions. Our team is results-driven, innovative, and committed to exceptional service. As we continue to scale, we are expanding our Operations team to strengthen execution, support executive leadership, and accelerate organizational growth. To be considered for this role, please complete the assessment below. Quintessa Marketing - Assessment THIS ROLE REQUIRES THE APPLICANT TO BE ON-SITE AT THE EXECUTIVE'S HOME OFFICE Our Core Values We seek professionals who lead and work through our values: • Purpose - Believe in our mission of helping clients get the justice they deserve • Resilience - Remain calm, focused, and effective under pressure • Accountability - Take ownership of outcomes and deliver with integrity • Integrity - Act with fairness, honesty, and respect to build lasting trust • Success Driven - Seek opportunities to create value and drive growth • Excellence - Communicate clearly, document accurately, and execute consistently Role Summary This hands-on role provides highly organized, discreet, and professional support to executive leadership across administrative, operational, and logistical needs. This is a trusted, long-term position ideal for someone who thrives on anticipation, structure, and execution in a fast-paced environment. The Personal Assistant plays a critical role in enabling leadership effectiveness and operational efficiency. Key Responsibilities • Provide daily administrative and operational support to executive leadership • Anticipate needs, follow directions, and proactively resolve challenges• Coordinate calendars, schedules, and time-sensitive priorities • Manage logistics for meetings, events, and travel • Liaise with vendors, service providers, and internal administrative partners • Plan and execute errands and off-site tasks efficiently • Oversee incoming mail, packages, paperwork, and digital filing systems • Execute time-sensitive tasks and coordinate off-site responsibilities as needed • Maintain strict confidentiality and professionalism at all times Qualifications • Must be local to the greater Oklahoma City area • Minimum of 3 years' experience as a Personal Assistant, Executive Assistant, or similar high-trust support role • Exceptional organizational and time-management skills • Strong communication skills, sound judgment, fiscal responsibility, and reliable follow-through • Demonstrated trustworthiness with sensitive personal and business information • Proactive, detail-oriented, and calm under pressure • Comfortable balancing hands-on and administrative responsibilities • Valid driver's license and flexible availability Compensation & Benefits • Competitive base salary, commensurate with experience • Bonus eligibility based on project and company performance • Comprehensive health, dental, and vision insurance • Paid time off and company holidays • Up to two (2) weeks of paid PTO per calendar year Equal Opportunity Employer We are an Equal Opportunity Employer and are committed to fostering a diverse and inclusive workplace. All qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, disability, veteran status, or any other protected status under applicable law. Work Authorization Applicants must be authorized to work in the United States on a full-time basis. Sponsorship is not available at this time.

Ram Jack is seeking a highly organized, proactive, and discreet Executive Assistant to support our Chief Executive Officer and help drive efficiency across the executive office. The ideal candidate will provide comprehensive, high-level administrative support; anticipate needs before they arise; and maintain the utmost professionalism in a fast-paced, dynamic environment. This role is suited for someone who excels in managing complex tasks, communicates effectively, and ensures seamless day-to-day operations for the CEO. Key Responsibilities Manage the CEOs calendar, schedule meetings, and coordinate complex travel arrangements. Act as the primary point of contact for the CEO for internal and external communications. Prepare meeting agendas, materials, presentations, and follow-up actions. Handle confidential information with discretion and integrity. Support strategic projects, conduct research, and assist with decision-making materials. Coordinate board meetings, including logistics, minute-taking, and communications. Assist with email management, prioritization, and drafting correspondence. Track deadlines, deliverables, and ensure follow-through across departments. Represent the CEO with professionalism in all interactions. Qualifications Minimum of 2 years' experience supporting senior executives or C-suite leaders. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. High emotional intelligence and excellent judgment. Proficiency with Microsoft Office, Google Workspace, and productivity tools. Ability to handle sensitive information with absolute confidentiality. Comfortable in a fast-paced environment and adaptable to shifting priorities. Benefits We offer a comprehensive benefits package designed to support your health, well-being, and financial security including: Medical, Dental, and Vision Coverage Life Insurance Short- and Long-Term Disability Plans Paid Time Off (PTO) Paid Holidays 401(k) Retirement Plan with company contribution Compensation: Compensation is based on experience and skills. Ram Jack is an equal opportunity employer.

Ram Jack is seeking a highly organized, proactive, and discreet Executive Assistant to support our Chief Executive Officer and help drive efficiency across the executive office. The ideal candidate will provide comprehensive, high-level administrative support; anticipate needs before they arise; and maintain the utmost professionalism in a fast-paced, dynamic environment. This role is suited for someone who excels in managing complex tasks, communicates effectively, and ensures seamless day-to-day operations for the CEO. Key Responsibilities * Manage the CEO's calendar, schedule meetings, and coordinate complex travel arrangements. * Act as the primary point of contact for the CEO for internal and external communications. * Prepare meeting agendas, materials, presentations, and follow-up actions. * Handle confidential information with discretion and integrity. * Support strategic projects, conduct research, and assist with decision-making materials. * Coordinate board meetings, including logistics, minute-taking, and communications. * Assist with email management, prioritization, and drafting correspondence. * Track deadlines, deliverables, and ensure follow-through across departments. * Represent the CEO with professionalism in all interactions. Qualifications * Minimum of 2 years' experience supporting senior executives or C-suite leaders. * Exceptional organizational and time-management skills. * Strong written and verbal communication abilities. * High emotional intelligence and excellent judgment. * Proficiency with Microsoft Office, Google Workspace, and productivity tools. * Ability to handle sensitive information with absolute confidentiality. * Comfortable in a fast-paced environment and adaptable to shifting priorities. Benefits * We offer a comprehensive benefits package designed to support your health, well-being, and financial security including: * Medical, Dental, and Vision Coverage * Life Insurance * Short- and Long-Term Disability Plans * Paid Time Off (PTO) * Paid Holidays * 401(k) Retirement Plan with company contribution Compensation: * Compensation is based on experience and skills. Ram Jack is an equal opportunity employer. Ram Jack is dedicated to providing outstanding foundation services for a wide range of customers throughout North America. Our mission is to be recognized for lasting foundation solutions and exceeding customer expectations-- nothing more, nothing less. Providing quality first, safety always, complete integrity, and delivery that is on time, is a part of our core values. For more than 40 years, Ram Jack has restored stability to many homes and equipped engineers with custom solutions. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Ram Jack.

Ncite Partners has been retained by the OKCPS Foundation to find an Executive Assistant to join their team. This role will provide executive and administrative support to the CEO and the Foundation. ABOUT OKLAHOMA CITY PUBLIC SCHOOL FOUNDATION As an independent 501(c)(3), the Oklahoma City Public School Foundation envisions a community that values public education, recognizes it creates opportunity for everyone, and leads to a prosperous society - where students and families, educators and businesses choose Oklahoma City because OKCPS is the pinnacle of quality education. As the leading advocate for OKCPS, we strengthen our schools through community investment, strategic partnerships, and innovative programs. SUMMARY OF POSITION The Executive Assistant provides high-level administrative support to the President & Chief Executive Officer and supports the broader Foundation team. This role manages executive scheduling and communication, organizes key administrative functions, and ensures efficient operations of the office. The Executive Assistant plays a critical role in supporting the Foundation's mission by anticipating needs, maintaining confidentiality, and enabling the CEO and staff to operate effectively. MAIN DUTIES Executive Support Manage complex scheduling, calendars, meetings, and travel for the CEO. Serves as a primary point of contact and gateway for CEO communication and correspondence. Prepares and organizes meeting materials, presentations, documentation, and follow-up items. Maintains confidentiality, exercises sound judgment, and builds strong internal and external relationships. Administration & Office Operations Supports organizational administrative systems, office processes, and operational workflows. Provides administrative support to Foundation staff and program teams as needed. Assists with document management, filing, records retention, and database support. Assists and lead special projects as needed. Coordinates logistics for meetings, events, etc. Board and Stakeholder Support Primary person responsible for board management, including setting up meetings, board documentation, board communications, etc. Supports preparation of board materials, communications, and meeting logistics as needed. Assists with scheduling and coordination with key partners, stakeholders, donors, and community leaders. QUALIFICATIONS Minimum of 5 years of experience providing executive or senior-level administrative support. Experience supporting a CEO, senior executive, or leadership team preferred. Bachelor's degree preferred but not required. Nonprofit or mission-driven organization experience is a plus. SKILLS/CHARACTERISTICS Strong written and verbal communication abilities. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Professional presence, discretion, and ability to handle confidential information. Collaborative and team-oriented approach with a service mindset. High level of proficiency in Microsoft Office and related technology platforms. Ability to exercise sound judgment, tact, and diplomacy. OTHER REQUIREMENTS AND WORKING CONDITIONS This is a full-time, salaried position primarily based in-office, with some required flexibility and occasional work outside standard hours as needed for events and Foundation priorities. Use of a personal vehicle and personal cell phone may be required. SALARY RANGE AND BENEFITS Salary will be commensurate with education and experience. Benefits include health, dental and vision insurance; life and disability insurance; employer 401(k) contributions; and paid vacation, holiday and sick leave.

Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team! Zantech is looking for a talented Executive Assistant to contribute to the success of our upcoming Program Management Support project for an Onsite role based out of Oklahoma City, Oklahoma . The Executive Administrative Assistant will play a crucial role in providing Program and Administrative assistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Southwest Region in the states of Texas, New Mexico, Oklahoma, Arkansas, and Louisiana. The Executive Assistant will plan and provide analytical support for facilitation, training, methodology development and evaluation, business management techniques, and organizational development. Supports DHS business process improvements and modernization projects. Responsibilities include, but will not be limited to: Provide executive and administrative support to regional director and leadership. Composing, typing, and entering information into the computer. Enters data from paper or electronic form into computer database and/or electronic spreadsheets. Prepares correspondence, documentation or mailing labels copying data from one record to another and files records accordingly. Receives, sorts, distributes mail, separates documents, number forms and photocopies documents using photocopier. Prepare outgoing mail for delivery to include overnight-express services and use of on- line express mail services. Sets up meetings and conference calls. Attends meetings as requested. Prepares and distributes agenda, as needed, takes minutes/notes on meetings' activities, distributes minutes to appropriate personnel. Coordinates and distributes interoffice communications. Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting facilities. Responsible for completing critical incident travel arrangements for personnel. Supports regional emergencies, taskings or projects as directed. Collects and disseminates Government Owned Vehicle mileage and maintenance information on a monthly basis or as required. Assist FPS and other contract personnel in the maintenance, purchase and dissemination of routine supplies. Act as liaison between FPS field personnel and DHS helpdesk services in support of IT, telephone and other services. This will include the initiation, follow-up, resolution and close-out of trouble tickets or helpdesk requests. Maintain, issue, and control facility keys through issuance, hand receipt and inventory. Timekeeping duties for their areas as it pertains to assisting, inputting, reviewing, maintaining all areas in payroll. Assist RD/DRD with: Preparing, reviewing and editing executive correspondence from Regional HQ to HQ FPS, Management Directorate, Office of General Counsel, and Management Directorate Employee Labor Relations office. Monitor HQ assigned tasking suspense items. Receives and collates suspense responses from District Commanders and Branch Chiefs. Prepare suspense correspondence, reports, graphs and charts. Performs research. Assist Regional Federal Freedom of Information Act representative in receiving, tracking and proper distribution of FOIA requests. Assist with HR actions pertaining to employee assignments and hiring actions. Assist with preparation, review and editing of space allocation request documents. Monitor status of space allocation requests and approved projects through telephonic or email coordination with FPS HQ, regional GSA staff and Management Directorate staff. Assist in the management of the RD/DRD daily calendars. Assist in the development of PowerPoint presentations. Manage the executive conference room calendar. Demonstrate accurate spelling, typing and attention to detail. Must have ability to compile and organize reports and use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.). Required Experience or Knowledge of the following technologies/functions: Bachelor's degree + 5 years admin experience OR HS diploma + 8 years' experience. Proficient with Microsoft Office Suite, experience with Teams, Visio, WebTA, IT Helpdesk Expertise, Google Chrome, ICE Helpdesk, WebTA or LEIMS. Strong written and verbal communication skills with attention to detail and proofreading abilities. English Language - Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Ability to meet planned and unplanned deadlines in a timely manner. Individuals shall meet a minimum of Business Casual in accordance with dress standards. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Preferred Experience or Knowledge of the following technologies/functions: Resourcefulness and ability to function in a fast-paced environment. Professionalism and the ability to interact effectively with others. Required Education/Certifications: High School Diploma (or equivalent) REQUIRED Associates in related field preferred. Required Security Clearance: US Citizenship and the ability to obtain and maintain an active Public Trust or higher clearance, per contract requirements. “Outstanding Performance…Always!” Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment. Come join our team!

MidFirst Bank is seeking a highly organized, proactive, and dedicated Executive Assistant to the senior leadership of the General Servicing team in our mortgage banking division. This role enables leadership to focus on strategic by performing critical support tasks with the appropriate level of attention and care. Ideal for an energetic and enthusiastic person who likes working in a fast-paced environment, enjoys creative problem solving, and genuinely desires helping others. Primary Responsibilities The primary responsibilities for the person include: Manage calendars, schedule meetings, and coordinate travel Organize and coordinate meetings, ordering meals as necessary. Prepare and edit correspondence, communications, presentations, and other documents. Handle confidential information with discretion. Liaise with internal staff and external parties on behalf of the executive. Conduct research, compile data, and prepare reports. Assist with project management and follow-up on action items. Plan and execute employee events, ensuring all logistics are managed seamlessly. Manage all new employee onboarding needs, including equipment purchase, software and system access requests, and scheduling all onboarding meetings and training for new hires Organize document & data management, utilizing shared network folders and drives with intuitive nomenclature Manage office supplies, equipment maintenance, and new equipment orders. Distribute tickets to company-sponsored events Ensure the office environment is organized and efficient. Prepare invoices and expense reports for processing. Assist in managing office administrative projects by tracking progress, coordinating with team members, and ensuring deadlines are met. Interfacing with technology support team and facilities team on behalf of department members Anticipate the needs of leadership and proactively address potential issues before they arise. Handle other administrative duties as required. Position Requirements The ideal candidate will have the following experience, skills and attributes: Minimum of 3 years of experience in an executive assistant or similar role. A positive attitude, a passion for serving others, and the ability to maintain composure under pressure. Takes a proactive and creative approach to identifying and meeting needs. Employs best practices with respect to task management and personal productivity tools. Exceptional organizational and time management skills. Strong interpersonal & communication skills and ability to interact effectively with a variety of individuals in a prompt and professional manner. Reliable with a high attention to detail, accuracy, and strong follow-through on tasks and projects. Thrives in a fast-paced environment and exercises good judgment in decisions and priorities. Maintains a high level of discretion in all interactions and communications. Proficiency in office software (e.g., Microsoft Office Suite, Asana). Ability to work independently and handle multiple priorities. High level of discretion and professionalism. NOTE: Please submit your resume along with your application.

Position Title:Executive Assistant - OU Health Executive OfficesDepartment:AdministrationJob Description: General Description: Provide essential administrative support to OU Health Executives (Vice President or above) ensuring streamlined daily operations. Essential Responsibilities: Maintains appointment schedule by planning and scheduling meetings and conference calls, anticipating the needs of the executive(s), and prioritizes appointments/meetings according to the topic and executive availability Handles sensitive/confidential information requiring high level of discretion and confidentiality. Acts as point of contact and welcomes guests by greeting them, answering, and/or directing inquiries. Prepares documents and outgoing communications as necessary. Completes, reviews, and processes expense reports, invoices, etc. Books travel arrangements, both domestic and international travel. Creates professional PowerPoint presentations and presentation materials from conceptual ideas Manages assigned projects to timely completion and prepares progress reports, as required Takes accurate minutes at assigned meetings, as requested Performs advanced administrative duties as required, such as memo preparation, scheduling, answering phone calls, etc. Reviews, distributes, and responds to correspondence. Performs a variety of other administrative tasks including reporting and tracking information. Interacts with executives at all levels, as needed, in a timely and professional manner. Understands when to escalate issues and barriers to ability to complete work assignments. Maintains established departmental policies, procedures, and objectives including regulatory records for license, reports, and notifications as necessary. Coordinates ordering and distribution of supplies and handles problems concerning material received Assists with other clerical functions when needed Performs other duties as assigned Minimum Qualifications: Education: Bachelor's degree required. Experience: 3 - 5 years of Executive Administrative Assistant experience required. License(s)/Certification(s)/Registration(s) Required: N/A Knowledge, Skills and Abilities: General knowledge of office procedures and equipment. Must have a basic knowledge of the principles of accounting with basic arithmetic skills of multiplication, division and percentages. Good general written communication skills to include spelling, grammar and punctuation. Will need advanced interpersonal skills for interaction with employees, clients and customers. General computer skills with some spreadsheet knowledge. Ability to maintain and handle confidential information appropriately. Typing/keyboarding skills sufficient to meet the requirements of the position. Current OU Health Employees - Please click HERE to login.OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.

Assistant to the Vice President for University Advancement: A1400G The Assistant to the Vice President for University Advancement provides administrative support to the Vice President for University Advancement (VPUA) and contributes to the overall success of the University Advancement team. Serves as a communication link for the Vice President with students, faculty, and staff, as well as external partners (donors, alumni, and community members) for which a high level of customer service skills are necessary. The job duties of the Assistant to the Vice President include but are not limited to the following: * Manages the administrative aspects of the Vice President for University Advancement by performing complex administrative duties. * Manages the daily operations of the office and ensuring effective office operation. * Assists the VPUA with travel forms on an as-needed basis. * Gathers information and prepares various reports, correspondence, and memorandums on behalf of the VPUA. * Prepares confidential reports and assists with special events, projects, and surveys. * Assumes responsibility for small projects and oversees such projects through to completion. * Maintains files and appointment calendars. * Monitors, reconciles and assists in the preparation and maintenance of the departmental budget. * Responsible for departmental purchases and invoices. * Must have knowledge of - or a willingness to learn about - University requisition and purchasing procedures. * Provides administrative support for the Cameron University Foundation including scheduling and preparing for meetings and taking meeting minutes. * Facilitates special events as needed for Advancement and for the Cameron University Foundation. * Manages operational budgets for the Cameron University Foundation Accounts. * Prepares and submits for payment Requests for Payments on Foundation Accounts. * Maintains reservation lists for events. * Other duties as assigned by the Vice President for University Advancement MINIMUM QUALIFICATIONS: * Graduate of an accredited 4-year college or university or within two years of degree completion. * Proficient in the use of PowerPoint, Excel, Word, and Outlook, or a willingness to learn. * Strong written and verbal communication skills. * Strong organizational skills and an ability to manage multiple ongoing projects. * Strong reasoning skills to resolve issues independently. PREFERRED QUALIFICATIONS: * Familiarity with fundraising, donor relations, or alumni relations. * Experience or knowledge of Cameron University procedures, including Banner, or experience working in a higher education setting. PHYSICAL REQUIREMENTS: * Ability to lift objects under 15 pounds including using the upper body to raise objects from a lower position to a higher position * Ability to reach including extending the arm and hand * Ability to stand for short or extended periods of time * Ability to engage in repetitive motions including finger dexterity SALARY RANGE: Commensurate with experience. BENEFITS: Cameron University offers a wide variety of comprehensive programs to benefit our employees. We are proud to offer such benefits as paid medical coverage for our employees, ample time off and opportunities and employee tuition waiver programs. To view all benefits available to employees, visit: ************************************************* INSTITUTION: Cameron University (**************** is a state-supported regional institution located in Lawton, Oklahoma, that offers undergraduate and graduate degrees. Dedicated to excellence, the university provides a wide range of economic, cultural, and educational opportunities for the betterment of all citizens. Master's-level graduate degrees are offered in business, behavioral sciences, and education; baccalaureate programs are offered in more than forty disciplines, and associate degrees are offered in many other studies. The close proximity of Fort Sill contributes to an area rich in cultural diversity and provides the opportunity for frequent cooperative efforts. The combined community of Lawton/Fort Sill has a population of more than 100,000 and is located adjacent to the picturesque Wichita Mountains Wildlife Refuge. A copy of the University's Annual Security Report, listing crime statistics and university policies, is available by contacting the Office of Public Safety or by accessing the report online at ******************** APPLYING: Attachments should include a cover letter indicating experience applicable to position, resume, transcripts (unofficial are acceptable at this point), names, email addresses, and telephone numbers of three professional references. DEADLINE: Applications will be accepted until the position is filled. EEO/AA Employer/Vets/Disability JOB #- A1400G

Campus OSU-Stillwater Contact Name & Email Jeannette Parrish, ***************************** Work Schedule Monday- Friday, 8am-5pm with occasional nights and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $13.50 - $17.50 Hourly Special Instructions to Applicants Please include: Resume, Cover Letter, and contact information for three professional references. About this Position Join Our Team at the Spears School of Business! Are you a detail-oriented, self-motivated professional with a passion for supporting academic excellence? The Spears School of Business at Oklahoma State University is seeking a dynamic Administrative Support Specialist I-II to provide high-level administrative support to our Finance and Economics departments. What You'll Do: Coordinate departmental operations, including travel, purchasing, and payroll processing Support faculty, lecturers, graduate assistants, and student workers with onboarding and administrative needs Manage course scheduling, textbook orders, and classroom reservations Serve as the first point of contact for visitors, students, and faculty Assist with faculty recruitment logistics and assemble tenure and promotion packets Maintain departmental records and calendars with precision and confidentiality Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Admin Supp Spclt I: Highschool and 1 year of clerical/customer service experience. Admin Supp Spclt II: Highschool and 2 years of clerical/customer service experience. Post-secondary education may substitute for years of required experience. Skills, Proficiencies, and/or Knowledge: Ability to accomplish tasks without supervision; strong managerial, organizational, and interpersonal skills; attention to details; ability to meet deadlines and handle multiple priorities; excellent oral and written communications skills; service-oriented attitude; proficient with Microsoft Word and Excel; must be able to maintain confidentiality of sensitive information. Preferred Qualifications Bachelor's Two to Three years administrative assistance in higher education

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Ram Jack is seeking a highly organized, proactive, and discreet Executive Assistant to support our Chief Executive Officer and help drive efficiency across the executive office. The ideal candidate will provide comprehensive, high-level administrative support; anticipate needs before they arise; and maintain the utmost professionalism in a fast-paced, dynamic environment. This role is suited for someone who excels in managing complex tasks, communicates effectively, and ensures seamless day-to-day operations for the CEO. Key Responsibilities Manage the CEO's calendar, schedule meetings, and coordinate complex travel arrangements. Act as the primary point of contact for the CEO for internal and external communications. Prepare meeting agendas, materials, presentations, and follow-up actions. Handle confidential information with discretion and integrity. Support strategic projects, conduct research, and assist with decision-making materials. Coordinate board meetings, including logistics, minute-taking, and communications. Assist with email management, prioritization, and drafting correspondence. Track deadlines, deliverables, and ensure follow-through across departments. Represent the CEO with professionalism in all interactions. Qualifications Minimum of 2 years' experience supporting senior executives or C-suite leaders. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. High emotional intelligence and excellent judgment. Proficiency with Microsoft Office, Google Workspace, and productivity tools. Ability to handle sensitive information with absolute confidentiality. Comfortable in a fast-paced environment and adaptable to shifting priorities. Benefits We offer a comprehensive benefits package designed to support your health, well-being, and financial security including: Medical, Dental, and Vision Coverage Life Insurance Short- and Long-Term Disability Plans Paid Time Off (PTO) Paid Holidays 401(k) Retirement Plan with company contribution Compensation: Compensation is based on experience and skills. Ram Jack is an equal opportunity employer. Ram Jack is dedicated to providing outstanding foundation services for a wide range of customers throughout North America. Our mission is to be recognized for lasting foundation solutions and exceeding customer expectations-- nothing more, nothing less. Providing quality first, safety always, complete integrity, and delivery that is on time, is a part of our core values. For more than 40 years, Ram Jack has restored stability to many homes and equipped engineers with custom solutions. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Ram Jack.

Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team! Zantech is looking for a talented Executive Assistant to contribute to the success of our upcoming Program Management Support project for an Onsite role based out of Oklahoma City, Oklahoma. The Executive Assistant will play a crucial role in providing Program and Administrative assistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Southwest Region in the states of Texas, New Mexico, Oklahoma, Arkansas, and Louisiana. The Executive Assistant will provide high-level administrative, logistical, and organizational support while helping to streamline processes. Responsibilities include, but will not be limited to: Provide executive and administrative support to regional director and leadership. Manage calendars, schedule meetings and conference calls, prepare agendas, and take meeting minutes. Compose, proofread, and enter data into databases, spreadsheets, and correspondence templates. Prepare and edit executive correspondence, reports, charts, and presentations. Coordinate travel, including critical-incident and emergency-related travel. Track deadlines and consolidate responses for tasking and suspense items. Serve as IT/Helpdesk liaison for ticket submission and follow-up. Collect and disseminate Government-Owned Vehicle mileage and maintenance reports. Assist with HR actions, FOIA tracking, timekeeping, and office supply management. Maintain digital and physical filing systems, distribute mail, and support daily office operations. Required Experience or Knowledge of the following technologies/functions: Bachelor's degree + 5 years admin experience OR HS diploma + 8 years' experience. Proficient with Microsoft Office Suite, experience with Teams, Visio, WebTA, IT Helpdesk or LEIMS is a plus. Strong written and verbal communication skills with attention to detail and proofreading abilities. English Language - Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Ability to meet planned and unplanned deadlines in a timely manner. Individuals shall meet a minimum of Business Casual in accordance with dress standards. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Preferred Experience or Knowledge of the following technologies/functions: Resourcefulness and ability to function in a fast-paced environment. Professionalism and the ability to interact effectively with others. Required Education/Certifications: High School Diploma (or equivalent) REQUIRED Associates in related field preferred. Required Security Clearance: US Citizenship and the ability to obtain and maintain an active Public Trust or higher clearance, per contract requirements. “Outstanding Performance…Always!” Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment. Come join our team!