Executive assistant jobs in Olympia, WA

Job Details Corporate Headquarters - Seattle, WA Full-Time $23.59 - $34.20 Hourly Day (8:00AM to 4:00PM) Description About Us: Uwajimaya is more than just a grocery store - we're a vibrant cultural destination with a rich history rooted in family, community, and food. Since 1928, we've grown into the Pacific Northwest's premier Asian retailer, known for our wide selection, welcoming atmosphere, and commitment to sharing the diverse traditions of Asian cultures. We take pride in creating a one-of-a-kind experience for customers and employees alike - one that's centered around food, culture, and people. Why Join Uwajimaya? At Uwajimaya, we believe in nurturing growth - in our communities, our customers, and our team members. We foster an environment built on collaboration, curiosity, and care. Whether you're starting your career or bringing years of experience, you'll find opportunities to make a meaningful impact in a workplace that values tradition, innovation, and connection. Who We're Looking For We're looking for team members who are collaborative, thoughtful, and passionate about making a difference. Whether you're serving customers, supporting operations, or leading a team, you bring a people-first mindset and a strong work ethic. If you thrive in a dynamic, fast-paced environment and believe in the power of inclusion, community, and connection - you'll feel right at home here. To thrive at Uwajimaya, you should embody our core competencies: Functional/Technical Skills: You possess the necessary functional and technical knowledge to perform your job at a high level. Customer Focus: You are dedicated to meeting customer expectations and requirements, using feedback for improvements, and building effective relationships based on trust and respect. Action Oriented: You enjoy working hard, are full of energy for challenging tasks, and seize opportunities with minimal planning. Peer Relationships: You can find common ground with peers, solve problems collaboratively, and are seen as a cooperative team player who encourages collaboration. Self-Development: You are committed to continuous self-improvement, adapt to different situations, and work to develop your strengths while addressing weaknesses. We offer: A flexible, inclusive, and friendly work culture Competitive starting wages Paid holidays from day one Excellent medical, dental, and vision benefits A generous retirement plan Paid time off, long-term disability, and life insurance Employee discounts on food and gift items Supplemental insurance options Opportunities for growth and advancement Position Summary: The Category Assistant at Uwajimaya will assist the Category Manager in supporting our store teams by coordinating communication with store managers and vendors, leading new item and new vendor onboarding, analyzing sales data, and providing actionable insights to improve product offerings and profitability. They must be a detail-oriented and analytical individual who thrives in a dynamic environment. The ideal candidate will have strong analytical skills and an understanding of market trends, helping to drive strategic decisions and optimizing the overall performance of their assigned categories. The Category Assistant will be fluent in Japanese, both written and spoken, and will support the Japanese purchasing desk in event planning and ordering. Position's Key Responsibilities: Gather, analyze, and interpret sales and market data to identify trends, opportunities, and challenges within assigned categories. Create and present regular reports on category performance, including sales, margin, and inventory metrics. Develop actionable recommendations based on data insights. Provide communication to store managers regarding new item launches, product availability, and promotions. Track and evaluate key performance indicators (KPIs) for assigned categories. Monitor product performance, sales growth, and inventory turnover. Collaborate with Category Managers to develop and implement category plans and strategies. Analyze vendor performance and pricing strategies. Provide insights to support negotiations and improve vendor relationships. Work closely with stores, merchandising, supply chain, and marketing teams to ensure alignment on category initiatives and promotional activities. Assist in forecasting demand and planning inventory levels to ensure optimal product availability and minimize stockouts or overstocks. Plan and execute in store demos and events Other duties as assigned. Starting Pay: $23.59/hr., Depending on Experience Pay Range: $23.59 - $34.20/hr. Uwajimaya participates in E-Verify to confirm employment eligibility. Please review the E-Verify Participation Poster and Right to Work Poster before proceeding with your application IER Right to Work Poster (English/Spanish) (PDF, 322.73 KB) E-Verify Participation Poster (English/Spanish) (PDF, 259.92 KB) Uwajimaya is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Qualifications Position Requirements: Bachelor's degree in Business, Marketing, Finance, or a related field are a plus. 2-4 years of experience in store, retail, or food service operations or in a Retail analysis or support role. Strong analytical and problem-solving skills with proficiency in data analysis tools (e.g., Excel, SQL, Tableau). Excellent communication skills with the ability to present complex data in a clear and concise manner. Knowledge of retail operations and market dynamics. Ability to work collaboratively in a fast-paced environment and manage multiple priorities. High level of accuracy and attention to detail in data analysis and reporting. Proficient in Microsoft Office Suite, especially Excel and PowerPoint. Fluency in Japanese. Regular visits to Uwajimaya stores.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. Minimum Qualifications * 5+ years of relevant experience providing administrative support to 1 or more executives * 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives * 5+ years of relevant calendar management and expense report management experience for 1 or more executives * Experience prioritizing multiple projects * Experience with Microsoft Office and Google Suite Preferred Qualifications * BA/BS * Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites * Experience supporting a global (APAC, EMEA, NORAM) team across several timezones * Experience maintaining confidentiality and discretion in all areas of work Responsibilities * Coordinate internal and external meetings * Manage complex calendar set-up and movement * Prepare expense reports and purchase requisitions * Coordinate both domestic and international travel arrangements * Organize space planning, strategic offsite events and team all-hands meetings * Build cross-functional relationships between departments * Partner closely with team lead admins * Communicate key organizational and company updates to admins and cross-functional partners * General office duties as needed About Meta Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology. People who choose to build their careers by building with us at Meta help shape a future that will take us beyond what digital connection makes possible today-beyond the constraints of screens, the limits of distance, and even the rules of physics. Equal Employment Opportunity Meta is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. You may view our Equal Employment Opportunity notice here. Meta is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, fill out the Accommodations request form.

*PLEASE NOTE: this role will be required to be located in Seattle, WA and work in-office at least 3 days per week.* LendingTree is the nation's leading online lending marketplace. We connect consumers with multiple lenders so they can easily compare options and find the right fit. Our story began in 1996, when our founder, Doug Lebda, set out to make the home-buying process easier after his own frustrating house-hunting experience. What started as a simple idea to help people find better mortgage options has grown into a platform that empowers millions of consumers to compare and choose the financial products that fit their lives best - including loans, credit, savings, and insurance products. Position Overview As the Executive Assistant to the CEO, you will play a critical role in optimizing the CEO's effectiveness, ensuring smooth day-to-day operations, and serving as a trusted partner and gatekeeper. This position requires exceptional judgment, discretion, organizational skills, and the ability to operate in a fast-paced, highly innovative environment. The Executive Assistant will manage daily communication with LendingTree leadership, external stakeholders, board members, and other key partners. Key Responsibilities Executive Support Manage complex calendar and scheduling needs, ensuring optimal time management and alignment with strategic priorities. Coordinate and prepare materials for meetings, including agendas, briefs, presentations, and follow-ups. Act as the primary liaison between the CEO and internal/external stakeholders. Handle sensitive and confidential information with absolute discretion. Manage domestic travel arrangements, including itineraries and logistics. Serve as a proxy to the CEO in various types of communications. Strategic and Operational Support Track and help drive key initiatives and projects, ensuring timely follow-up and accountability. Assist with board communications, materials, and meeting scheduling and logistics. Prepare detailed written communications, reports, and executive summaries. Organize and support meetings, including timely distribution of pre- and post- meeting materials, and ensure CEO is adequately prepared for meetings. Follow up on action items, including interaction with internal staff as well as external partners Act as liaison with LendingTree leadership to help align executive priorities. Office of the CEO Operations Identify opportunities to streamline and improve executive processes and systems. Own special projects, as assigned by the CEO. Support occasional personal and administrative needs to allow the CEO to focus on strategic leadership. Qualifications 7+ years of experience as an Executive Assistant supporting C-level executives, preferably in a high-growth tech, fintech, or startup environment. Proven ability to manage complex calendars, projects, and priorities with minimal oversight Experience planning board meeting, such as scheduling, preparing materials, and follow-up communications. Exceptional written and verbal communication skills. Familiarity with FinTech companies, startup operations, or financial services. High level of professionalism, integrity, and discretion in handling confidential information. Ability to deal professionally with internal and external partners at all levels as friendly facilitator. Self-motivated; able to work with little or no guidance and make sound decisions under pressure. Strong organizational and project management skills, with a keen attention to detail. Tech-savvy, with proficiency in Microsoft Office, Slack, and other modern productivity tools such as Confluence and SharePoint. Ability to thrive in a fast-paced, ambiguous, and innovative environment. Experience working in Public company. Ability to travel occasionally. Flexibility to be available after hours/on weekends to support meetings and handle urgent issues. Bachelor's degree or equivalent work experience. OUR CULTURE We're a collaborative, entrepreneurial team that values curiosity, creativity, and getting things done together. Our teammates are some of the brightest, most driven people you'll meet - and we celebrate innovation, inclusion, and ownership. At LendingTree, you'll find an inclusive culture where diverse perspectives make us stronger. We believe in working hard and supporting one another - with the flexibility and trust that help you thrive both personally and professionally. We're proud to offer generous benefits, wellness programs, and time-off policies designed to help you recharge, stay healthy, and bring your best self to work every day. And yes - we still have fun doing it (our “GSD - Get Stuff Done” award is a fan favorite!) Come grow with us, make an impact, and be part of a company that truly cares about its people and its community. COMPENSATION The base pay for this position is $150,000, however, base pay offered may vary depending on internal factors, job-related knowledge, and candidate experience. INCENTIVE COMPENSATION Eligible for annual performance bonus BENEFITS Medical, dental, and vision insurance and 401(k) matching LendingTree is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion (or creed), gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status.

ABC Legal Service is proud to be the national leader in service of process. We are growing and are looking for talented new team members to support our growth and solve exciting challenges! We are a team of over 700 with offices in Los Angeles, Oklahoma City, Phoenix, Brooklyn, Chicago, Washington DC, and more. Seattle is our home and headquarters. We've been successful in this unique business for over 30 years and we continue to advance our technology and business processes to remain years ahead of what our competition is able to offer Job Overview: Our team is looking for an Executive Assistant to support our C-suite and their leadership team. You will handle the daily management of sophisticated workflows, including logistical planning for meetings, heavy scheduling/ calendaring, coordination of travel, and other essential business matters. Key Responsibilities: Provide calendar management to ensure smooth day-to-day engagements. Executive communication: Draft, edit, and proofread high-level correspondence, including emails, memos, and letters, on behalf of executives. Complete a broad variety of administrative tasks that facilitate the C-Suite's ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence. Serve as the primary point of contact for internal and external matters, including those of a highly confidential or critical nature. Work closely with the C-Suite to keep them well informed of upcoming commitments and responsibilities. Build long-lasting relationships both externally and internally. Other projects/duties as assigned for the overall benefit of the organization. Qualifications: Experience reporting to a Director level or above. Proficiency with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint - SharePoint , Outlook, Teams, Zoom) Strong ability to execute work with a diversity, equity, and inclusion lens. Strong verbal and written communication skills. Exceptional organizational skills and impeccable attention to detail. Benefits & Perks: Medical, dental, and vision benefits 401K retirement plan and company matching Competitive pay and PTO plans 10 Paid Holidays Transit benefits Flexible work schedule We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. Join our team today! Starting Pay: $30 - $40 per hour Schedule: Full-time, Monday thru Friday

Department: Chief Operations Officer's Office Salary: $73,752 - $81,127 annually Classification: Administrative/Exempt Reports to: COO, CFO and Director of Operations Business Office The Chief Operations Officer's Office at Olympic College is currently recruiting for an Executive Assistant to the Chief Operations Officer and Chief Financial Officer. This position plays a crucial role in providing administrative support, representing the supported Chief Officers in various capacities, and contributes to the efficient operation of the Operations, Budget, and Finance departments. The ideal candidate will possess strong organizational skills, exceptional attention to detail, and the ability to handle multiple tasks with discretion and professionalism. Administrative Support * Manage the supported Chief Officer's calendar, appointments, and meetings, ensuring effective time management and coordination. * Prepare and organize materials for meetings, presentations, and reports with accuracy and attention to detail. * Manage Executive Team meetings creating agendas, assisting in meeting facilitation, task tracking, and calendar management. * Handle correspondence, emails, and phone calls on behalf of the supported Chief Officers in a professional and timely manner. * Handle campus communication on behalf of Executive Team, serving as the primary point of contact for the internal communication site and updates. * Assist in the implementation of intuitional and department specific goals and strategic initiatives * Assist with travel arrangements as required. * Maintain confidentiality, discretion, and professionalism when handling sensitive financial or personnel information. Representational Duties * Coordinate communication between the supported Chief Officers and other college departments * Occasionally represent the supported Chief Officer in meetings, conferences, and other events, conveying their views and decisions with clarity and professionalism. * Act with delegated authority in specific situations, making decisions and communicating directives aligned with the supported Chief Officers objectives. * Collaborate with supported area team members to ensure compliance with organizational policies and procedures. * Foster positive relationships with internal and external stakeholders, facilitating effective communication and collaboration. Additional Support: * Support the supported Chief Officers in special projects, initiatives, and strategic planning efforts to achieve departmental goals. * Support the supported Chief Officers in the development of policies and procedures. * Conduct research, compile data, and prepare reports to facilitate decision-making processes. * Provide other administrative support to the Operational Support office and other Chief Officers as requested. Minimum Qualifications * Bachelor's degree in a relevant field such as business administration, accounting, public administration, organizational leadership, or a related area is preferred but not required. * Experience demonstrating advanced administrative, project management, and accounting or operational coordination skills will also be considered. Preferred Qualifications * Experience managing or coordinating administrative tasks and projects, preferably in a cross-functional or organizational leadership environment. * Strong written and verbal communication skills are essential, along with a demonstrated ability to manage sensitive information with discretion and professionalism. * Competencies required for success in this role include organizational skills, attention to detail, problem-solving abilities, and the capacity to build and maintain collaborative relationships across diverse groups. * Familiarity with project management tools, report preparation, and data coordination is highly desirable. Terms of Employment Please note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered. This is a full-time exempt position scheduled to work Monday through Friday. The salary for this position is $73,752 - $81,127 annually, which includes a generous benefits package that includes the following. Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, SBRP retirement plan administered by TIAA, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, 11 paid holidays, leave - vacation/sick/personal holiday, Aflac, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available. For more information regarding benefits, please visit our website here. Conditions of Employment * Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required by WB HB 2327. * The employee must reside in Washington State and within a reasonable distance of the campus to respond to workplace reporting requirements at the time of hiring. Frequent travel to Olympic College campuses or other sites may occur. How To Apply To be considered for this position, a candidate must apply online through the Olympic College website and submit the following required materials: * Olympic College Online Application * Resume * Cover Letter - in your cover letter, describe how your experience sets you apart for this position. * Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate. EEO Statement Olympic College provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. Accommodation inquiries can be sent to:********************. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.

Workforce Classification: Hybrid Kinwell was founded on the principle of personalized, whole-hearted care for every patient. We believe the best healthcare is a conversation, and one that includes nutrition, fitness, sleep, and behavioral health. Our Clinicians and Clinic Support staff drive real change in their patient's well-being. Along the way, we are setting a new standard for primary care, making it more accessible, impactful, and holistic. We are dedicated to building great places to work. We value all teammates and respect a diversity of thought, ideas, and cultures-all focused on the common goal of nurturing the health of those we serve. Kinwell fosters a culture that promotes employee growth, collaborative innovation, and inspired leadership. We bring agility to work every day and thrive on the opportunity to create something refreshing and new. This is where you come in. If you are looking for a new primary care opportunity, one based on the quality of care, not the quantity of patients, please consider our available positions. The Executive Assistant provides high-level administrative support to the Chief Medical Officer (CMO) of Kinwell. This role involves managing day-to-day administrative operations, ensuring the efficient flow of communication, handling confidential information, and facilitating smooth coordination between teams. The Executive Assistant acts as a liaison for the CMO between the executive team, leadership, and clinic teammates. This is a hybrid position, with flexibility to come to our Mountlake Terrace office one to two days a week. The Executive Assistant will be required to travel to our Westlake clinic in Seattle once a week for mail management. What you'll do: Office Operations (20%) * Oversee and manage the day-to-day administrative operations for the CMO, including mail management and support. * Support vendor contracting processes; review and process invoices ensuring accuracy and prompt submission for payment. Track renewals and maintain organized records for vendor agreements. * Collaborate with other administrative staff to ensure clinic-wide efficiency in operations. * Assist in budget planning, tracking expenses, and preparing and submitting travel and expense reports; reconcile any discrepancies with finance. Calendar Management (20%) * Maintain and organize the CMO's schedule, including meetings, appointments, and travel arrangements. * Coordinate and prioritize meeting requests, ensuring timely communication and preparation of necessary materials while proactively adjusting the schedule to accommodate urgent matters or conflicts. * Provide scheduling support as needed for Regional Medical Directors. Communication (20%) * Serve as the first point of contact for the CMO, managing correspondence via phone, email, and in-person. * Draft, proofread, and distribute professional memos, letters, reports, and presentations on behalf of the CMO. * Ensure accurate and timely communication with internal staff, external partners, board members, and vendors. Meeting Coordination and Committee Support (20%) * Plan, coordinate, and operationally own the Medical Group business meetings, rhythm of the business staff meetings, and the annual clinician event. * Prepare meeting agendas, take accurate minutes, and distribute them to relevant stakeholders. * Provide seamless administrative support for executive committee meetings, including tracking attendance, preparing committee materials, scheduling, and taking minutes. * Proactively ensure follow-up on action items from meetings and track progress on assigned tasks. Project and Event Management (20%) * Coordinate and manage special projects and events initiated by the Chief Medical Officer (CMO) or in support of the clinical leadership team. * Monitor and track project timelines, including deadlines, deliverables, and key milestones, to ensure successful and timely completion. * Facilitate communication and collaboration among stakeholders to maintain alignment and resolve issues promptly. * Prepare progress reports and documentation to keep leadership informed of status and outcomes. What you'll bring: * Bachelor's degree or four years of work experience. * Five years of experience as an Executive Assistant, Administrative Assistant, or equivalent experience. * Experience leading collaborative projects and improving processes and workflows. * Demonstrated experience in drafting, editing and managing internal communications with focus on clarity, consistency, and alignment with organizational tone and messaging. * Excellent organizational, planning, prioritization, and problem-solving skills. * Excellent verbal and written communication skills. * Ability to interact effectively with management and teammates at all levels. * Ability to handle confidential and sensitive information with discretion and organization. * Independent decision-making skills and ability to influence others to resolve issues * Experience utilizing Microsoft Office Suite, including Outlook, Microsoft Teams and Excel (Preferred) * Familiarity with healthcare industry practices. (Preferred) * Project Management Professional (PMP). (Preferred) Vaccine Requirement: Kinwell currently requires all teammates to provide proof of or complete a written attestation of a religious or medical exemption for influenza, COVID-19, and Hepatitis B vaccines. Healthcare providers may also be subject to CDC recommended vaccines. Kinwell provides equal employment opportunities to all without regard to race, color, religion, sex (including sexual orientation or gender identity), national origin, age, disability, genetic information or other protected status. Applicants with disabilities may be entitled to reasonable accommodations under the terms of the American with Disabilities Act and certain state or local laws. A reasonable accommodation is an adjustment to our standard application and/or interview process which will ensure an equal employment opportunity without imposing undue hardship on Kinwell. Please inform our Talent Acquisition team (****************************) if you are requesting an accommodation to participate in the application process. What we offer: * Paid Time Off & Paid Holidays * Medical/Vision/Dental Insurance * Personal Funding Accounts (HSA, FSA, DCA) * 401K * Basic Life Insurance * Disability-Short Term and Long-Term * Supplemental Life and ADD&D * Tuition Reimbursement for qualifying programs * Employee Assistance The pay for this role will vary based on a range of factors including, but not limited to, a candidate's geographic location, market conditions, and specific skills and experience. National Plus Salary Range: $78,000.00 - $126,800.00 * National Plus salary range is used in higher cost of labor markets including Western Washington and Alaska.

The Executive Assistant is a proactive, detail-oriented and techy savvy position, providing support to Producers. The ideal candidate will thrive in a fast-paced environment and play a critical role in enabling productivity, handling confidential team information and enhancing team coordination. Position Responsibilities Calendar, Schedule and Email Management * Proactively monitor the Producer's inbox, prioritizing emails and responding on behalf of the Producer when appropriate. * Flag important emails and coordinate timely follow-up, in particular items that require immediate attention. * Maintain calendars and schedule meetings and appointments, as requested. * Prepare agendas, compile necessary documents and ensure the Producer is well-prepared for meetings. Collect action items following meeting and drive action for applicable items. * Arrange for meeting rooms, food/beverages, lunch reservations, etc., as necessary. * Coordinate with internal and external stakeholders to avoid scheduling conflicts and ensure smooth operations. * Arrange all phases of travel for Producers; maintain records, itineraries, and travel credits Communication and Correspondence * Lead weekly 1:1 meetings with Producer and applicable team members by preparing agenda inclusive of items to coordinate upcoming schedules, projects in progress, client request, prospect requests and other items as needed by the Producer * Maintain project tracking of key initiatives / project in progress and communicate status updates on a regular basis * Act as a point of contact between the Producer and internal / external stakeholders * Ensure clear and timely communication and manage any urgent requests or issues that arise. * Professionally communicate and build relationships with internal / external stakeholders as an extension of the Producer brand * Draft, review and proofread high-quality communications including emails, memos, reports and presentations * Manage "Lockton Wins" announcements for Producer new business Event Support * Organize and support events by preparing agendas, coordinating attendance, vetting and securing vendors, curating marketing materials and supporting post-event follow up activities. * Support conferences by completing registration, conducting prospect research, scheduling meetings, organizing travel / logistics, and curating any applicable marketing materials * Provide on-site support for the event as requested * Coordinate non-profit / board responsibilities as requested (i.e., agendas, RSVPs to meetings, etc.) Book of Business / Administrative Support * Maintain client/prospect database and reports in Salesforce * Review accounts receivable on a monthly basis and coordinate with account teams on any receivables over 60 days * Responsible for accounting related activities such as receipt collection, expense report submission, credit card billing reconciliation, bill pay, taxes coordination and review of capital accounts and statements * Create and maintain files of correspondence and other records, processing files for dead storage, as necessary * Take a proactive approach to understanding client profiles, preferences and touchpoints * Prepare and/or review a variety of client correspondence, reports, spreadsheets, and other documents, ensuring proper format, grammar, spelling, and punctuation * Coordinate with Producer and associate teams to complete assignments / projects including RFPs, client renewal / pre-renewal documents, prospect presentations, etc. * Support Producer marketing initiatives (i.e., LinkedIn, newsletters, etc.) * Curate and coordinate logistics for client gifts, team appreciation outings and other touchpoints for internal / external stakeholders Other Duties * Perform other work-related duties as assigned #LI-OE1

Role: Senior Executive Assistant Manage daily schedules and coordinate complex calendars, balancing competing priorities and ensuring alignment with strategic and operational demands. Serve as a professional point of contact for inquiries directed to the Chief of Staff and Assistant CEO; screen, prioritize, and route communications appropriately. Prepare agendas and materials for meetings, ensuring principals are well-informed and prepared. Lead and/or support special projects to drive executive or organizational priorities. Ensure follow-up on the principals' priorities and action items resulting from meetings and other engagements. Support daily planning in collaboration with the Administrative Manager and executive leadership. Schedule and organize internal and external meetings, including agenda development, logistical coordination, technology, transportation, etc. Draft correspondence and presentations on behalf of supported executives. Coordinate official travel for the Chief of Staff and Assistant CEO, including itineraries, lodging, and transportation, including preparing and reconciling travel expenses in Concur in compliance with Sound Transit policies. Provide project or program support on cross-functional initiatives led by the Chief of Staff or Assistant CEO. Take and distribute meeting minutes for key executive team meetings when requested. Serve as backup to the CEO's Executive Assistant during absences, ensuring seamless continuity in managing the CEO's calendar, logistics, and correspondence as needed. Support Office of the CEO office operations such as office supply purchasing, payment of invoices, hardware and telecom support, etc as needed. Other duties as assigned. Required Skills and Qualifications: 6 yrs of executive admin experience Location: Downtown Seattle Duration: 8 weeks Pay: $42 per hour

As a leading forest restoration company in the U.S., Mast Reforestation (Mast) is on a mission to make ecological recovery scalable for wildfire-impacted landscapes. As bigger and hotter fires destroy more forestland every year, Mast provides innovative solutions for landowners facing the aftermath of devastating wildfires. Recently, Mast develops projects of burial of post-wildfire biomass, addressing areas that are ecologically and financially challenged after high-severity wildfire. This approach sequesters carbon for centuries while funding comprehensive land restoration. As the only vertically integrated forest restoration company in the industry, Mast has removed the financial and procedural barriers that typically stand in the way of post-fire recovery. Through trusted forestry companies Silvaseed and Cal Forest in its portfolio, Mast operates the largest seed bank and reforestation container stock producer in the Western U.S. These nurseries continue to provide critical reforestation services, collecting diverse native seed species and producing seedlings for restoration projects across the West. To learn more, visit ******************** and watch this video of our recent project in Montana: https://********************/projects/mt1 If you're inspired by our mission to create scalable, lasting climate impact, we'd encourage you to apply! Mast Reforestation is seeking a professional Executive Assistant (EA) who is a force multiplier for Grant Canary (CEO). This role is critical for ensuring our leadership can focus on strategic priorities for providing exceptional administrative, operational, and logistical support. The ideal candidate is not only highly organized and discreet but also proactive and capable of managing complex systems in a fast-paced startup environment. What you'll be doing: For the right candidate, they will find that the company's mission and values align with their career aspirations. There is a potential for this role to evolve and expand in responsibility, potentially encompassing project management, cross-functional initiatives, and deeper strategic support as the company's needs change. Key Responsibilities: Strategic Support & Communication - * Act as the primary point of contact and liaison between the CEO, Leadership Team (LT), board members, and investors, ensuring seamless communication flow * Own the preparation and execution of all logistics and clear agenda building of key meetings, including the weekly LT meetings, quarterly Board meetings, and First Friday (quarterly All-Hands) on agenda creation, material preparation, minute-taking, and action-item tracking * Assist the CEO with investor relations coordination and communications * Lead event coordination for company events ranging from simple internal events (LT retreats) to complex external events (see more 'Carbon Sales team support' below) Operational & Administrative Excellence - * Mastermind the CEO's complex calendar, email management, and extensive travel arrangements with strategic prioritization * Manages procurement and vendor relationships for CEO * Provide limited travel coordination and expense management support for two additional LT members * When required, facilitate our Ballard office functions including facility management, vendor relationships, and office permits/certificates * Manage executive expense reporting and procurement processes * Coordinate documents and information flow using DocuSign, Docsend, HubSpot, Google Drive, and other systems Carbon Sales Team Support - * Act as the primary administrative partner for Carbon Sales activities: Maintain accurate and up-to-date records in HubSpot, such as adding new companies and contacts, entering prospecting notes as well and appropriately transferring ownership to Carbon Sales Directors. Provide gentle and consistent follow-up on CEO-requested updates. Update lead statuses to show the relationship map for CEO's top accounts, and document the last touch and next steps. Ensure the account information is up to date, and always have recent activity and/or a next step scheduled. * Identify high-value opportunities where CEO's participation can accelerate deal progression and facilitate those interactions. Coordinate and schedule Carbon Sales team meetings and client calls requiring CEO participation, ensuring alignment of calendars and preparation materials in advance. * Keep HubSpot data integrity that will enable accurate and timely generation of weekly Carbon Sales pipeline and performance reports on a weekly basis. Improve the current weekly reporting, support the board meeting presentation materials, and share the feedback with Carbon Sales team to show what the reports can deliver additionally. * Own, facilitate and file the signing of NDAs, sales agreements and other legal documents between CEO and external parties, through DocuSign, and ensure accuracy, proper routing, and timely completion based on prioritization. * Partner with the Sales and MarComm teams to plan and coordinate key industry conferences (e.g., SF Climate Week, NYC Climate Week, VERGE), including organizing meetups and engagements on behalf of the CEO and Sales team. Qualifications, Required experience & Skills: * 4+ years of experience providing direct EA support to C-level executives (e.g. experience in supporting CEO and Chief Revenue Officer), including calendar management, meeting coordination, travel coordination, event planning, etc. * Proven expertise in complex calendar management, executive travel coordination, and meeting facilitation * Excellent organizational skills with the ability to manage competing priorities and meet deadlines * Startup or high-growth company experience with demonstrated adaptability to rapidly changing priorities * Strong analytical skills with track record of improving operational processes * Exceptional written and verbal communication skills across multiple platforms Personal attributes: * Proven track record demonstrating ability to work effectively with minimal supervision * High level of integrity and discretion when handling confidential information * Proactive and resourceful with the ability to anticipate needs and solve problems independently * A terrific work ethic accompanied by an ever-positive, get-it-done attitude with strong interpersonal skills * Ability to quickly learn organizational structure and the objectives of the team * Ability to provide gentle but effective follow-up to ensure executive accountability Logistical requirements: * Ability to travel to the Seattle (Ballard) office to have in-person face time with CEO and help with other tasks such as quarterly conversations with the landlord $80,000 - $100,000 a year The compensation package includes a base salary plus numerous benefits! As of October 2025, the Seattle-based salary for this role falls within this range: $80,000 to $100,000 per year. We'll determine the final base salary based on the candidate's relevant experience, skills level and residing location during the hiring process. Mast Reforestation, Silvaseed & Cal Forest offer: * Competitive salary * Location-based compensation * 80% health insurance coverage for Full-Time non-seasonal employees. Health benefits include Medical, Dental & Vision. * Voluntary insurance plans with competitive premium rates: Pet insurance, Life insurance, Accidents. * Company paid Short Term Disability and Group Term Life insurance * Company's incentive stock options (ISO) for eligible employee groups * Sustainable Retirement saving plan with climate-focused investment lineup: 401(k) and Roth 401(k), discretionary matching * Commuter benefits in eligible cities * 6 paid holidays. Two company-wide 'half-time' weeks per year. * Flexible PTO for Salaried employees. Generous PTO accrual for Hourly employees. * Allowances for out-of-state employees * Relocation support in eligible cities * Our Ballard office is dog-friendly!

**Harborview Medical Center** has an outstanding opportunity for an **EXECUTIVE ASSISTANT** to the Capital Planning Facilities Executive and the Associate Administrator Clinical and Capital integrations and Strategic Initiatives of Harborview Medical Center **WORK SCHEDULE:** Weekdays 100% FTE 100% On Site **POSITION HIGHLIGHTS:** This role independently ensures smooth department operations through highly confidential and professional executive support, necessitating a high degree of tact, discretion and diplomacy. Acts as a communication liaison with King County officials, State officials (including the Governor's office), Bond Program participants (King County Executives), Board of Trustees, and community leaders as needed **DEPARTMENT DESCRIPTION:** Capital Planning Facilities Executive, Clinical and Capital Integrations and Strategic Initiatives of Harborview Medical Center **PRIMARY JOB RESPONSIBILITIES** + Independently manage daily operations of the Capital Planning Facilities office + Coordinate communications, scheduling, and logistics for the Executive and senior leadership + Develop and implement administrative policies and procedures to meet regulatory requirements + Handle highly confidential information with discretion and professionalism + Schedule, confirm, and prepare logistics for internal and external meetings + Ensure all materials, participants, and technology are ready and functioning. + Track meeting action items and deadlines. Follow up with stakeholders to ensure timely completion and accountability + Provide daily in-person support for duties as identified by the executive, including ad hoc tasks and operational needs + Balance multiple high-priority assignments with overlapping deadlines + Make independent decisions to prioritize tasks based on urgency and importance + Stakeholder Management **REQUIRED QUALIFICATIONS** + Bachelor of Arts (BA) + Six to Eight Years Experience + Proven experience in executive-level administrative support + Exceptional written and verbal communication skills + Strong organizational and time-management abilities + High level of discretion and professionalism + Ability to manage multiple priorities in a fast-paced environment + Proficiency in Microsoft Office Suite and other administrative tools + Ability to work under pressure with frequent interruptions and shifting priorities + An equivalent combination of education and experience may substitute for stated requirements **ABOUT HARBORVIEW MEDICAL CENTER** As the region's only Level I Trauma and verified burn center, Harborview Medical Center is a comprehensive healthcare facility owned by King County and operated by UW Medicine. It is dedicated to providing specialized care for a broad spectrum of patients from throughout the Pacific Northwest, including the most vulnerable residents of King County. It provides exemplary patient care in leading-edge centers of emphasis, including emergency medicine, trauma and burn care, neurosciences, ophthalmology, vascular surgery, HIV/AIDS, rehabilitation, mental health and substance abuse care. Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region. Challenge. Collaboration. Compassion. (******************************************************************************** **ABOUT UW MEDICINE - WHERE YOUR IMPACT GOES FURTHER** UW Medicine is Washington's only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine's mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals. All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. Become part of our team. (******************************** Join our mission to make life healthier for everyone in our community **Compensation, Benefits and Position Details** **Pay Range Minimum:** $61,512.00 annual **Pay Range Maximum:** $93,000.00 annual **Other Compensation:** - **Benefits:** For information about benefits for this position, visit ****************************************************** **Shift:** First Shift (United States of America) **Temporary or Regular?** This is a regular position **FTE (Full-Time Equivalent):** 100.00% **Union/Bargaining Unit:** Not Applicable **About the UW** Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. **Our Commitment** The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (*********************************************************************************************************************** . To request disability accommodation in the application process, contact the Disability Services Office at ************ or ********** . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (********************************************************* . University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

Located in Silverdale, Washington, the Fleet Ballistic Missile (FBM) Program is looking for an Administrative Assistant to assist the Re-entry Operations Senior Manager and Production Team with various administrative functions necessary to keep the team focused on the mission at hand. This position is 100% on-site and requires little to no travel. Lockheed Martin is an active partner to the U.S. Navy in the design, manufacture, assembly, testing, deployment and sustainment of the Trident D5 Flight System while activating and maintaining associated support facilities. We currently play a key role in production and maintenance of the missile system and associated support equipment, and look to extend our partnership far into the future. In this dynamic role you will perform a variety of tasks for management and department personnel such as (but not limited to): • Welcome new employees to the group and deliver preliminary information to ensure successful integration within the organization. • Monitor and update infraction and attendance tracking in KARDEX using reports from SAP. • Maintain travel spreadsheet and assists in travel arrangements and expense reports. • Monitor and report employee training status and enroll employees in classes. Work with outside organizations and vendors to facilitate registration, as well as visit request and clearance logistics. • Monitor office supplies and submit requests for replenishment, as well as other office related equipment, as necessary. • Coordinate and schedule conferences and meetings including rooms, refreshments, announcements and audio/video and other equipment and services such as VTC and NetMeeting arrangements, as needed. • Provide back-up support to the Director office and other administrative professionals, as required. • Compose reports, presentations, and finished documents ensuring appropriate grammatical usage and formatting. • Answer questions relating to office operations and established policies and procedures. • Other related tasks, as assigned You will be effective in this role if you have a positive, easy-going attitude, with the ability to be professional when the situation calls, can be flexible as new information presents itself, and can take initiative to ensure success of the organization. You will need to be comfortable with seeking answers from multiple sources and be able to translate that information into actionable steps. Basic Qualifications Previous experience in a role that is administrative in nature. Experience with making travel arrangements and expense reporting. Experience with managing calendars (other than yours) through Outlook. Previous experience following, referencing, and creating formal and informal documentation such as memos, desk guides, etc. US citizenship is required for this role. Must be able to obtain and maintain a Secret Clearance. Desired skills Effective and efficient use of Microsoft Office Applications, and including collaboration applications such as Teams, Zoom, etc. Demonstrated problem solving ability using initiative and discretion. Able to appropriately prioritize tasks to ensure the right work is completed at the right time. Be a self-starter possessing excellent organizational skills, attention to detail and exhibition of a professional demeanor. Be able to effectively collaborate with other co-workers, outside consultants, customers and corporate executives as needed. Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics. The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration. * At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work. With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility. If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs, and apply for roles that align with your qualifications. Other Important Information By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings. Ability to work remotely Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility. Work Schedule Information Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits. Security Clearance Information This position requires a government security clearance, you must be a US Citizen for consideration. Pay Rate: The annual base salary range for this position in California, Massachusetts, and New York (excluding most major metropolitan areas), Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, Vermont, Washington or Washington DC is $41,100 - $72,450. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer. Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays. (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year. Pay Rate: The annual base salary range for this position in most major metropolitan areas in California, Massachusetts, and New York is $47,300 - $78,775. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer. Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays.

This is a hybrid role, with the expectation of 3 days per week in-person at our Seattle office, located at 1201 2nd Ave, Ste 1950, Seattle, WA 98101 About Us: Pacvue is the leading software suite for eCommerce advertising, sales, and intelligence. We help some of the world's largest brands grow their business on Amazon, Walmart, Instacart, and other marketplaces and work with sellers and agencies of all sizes to help them compete in the constantly changing world of online retail. Our mission is to empower teams to win in the future of eCommerce, and we do it by building first-to-market technology, solving complex problems with our customers, and bringing expertise, collaboration, and innovation to our work every single day. Why work at Pacvue? * Be on the cutting edge - Pacvue is transforming the way brands and sellers win online. Our product uses machine learning, artificial intelligence, and data to make intelligent decisions and recommendations. * Have fun - we have an energetic and passionate team with a joint mission to win and help our brands and sellers succeed. * Learn - from the best! Our team is full of talented people who want to help you learn, grow - providing you with mentorship, the industry's best practices and thought leadership. * Grow fast - the eCommerce industry has grown fast in the past 2-3 years. Pacvue has grown even faster than most high-tech companies in the market. About the role: Pacvue is seeking a C-level Executive Assistant and Office Manager for our fast growing Seattle location. The AE needs to be experienced in supporting top level executives with day-to-day administrative support and calendar management. Additionally, this role will be responsible for all aspects of office management including on prem support, ordering supplies, maintaining kitchen, supporting in person events and meetings as well as employee experience activities Our EA needs to be self-directed and be able to think on behalf of an executive, especially when thinking through details related to travel, business meetings, conferences and events. Quick responsiveness, attention to details and strong communications skills are essential. Responsibilities: You will support 3 Senior Leaders and will be responsible for in person support of the Seattle office as well: EA responsibilities: * Calendar Management - Scheduling meetings, small in-office/on-site gatherings, weekly 1:1 check-ins. These calendars are ever-changing and often will need to navigate multiple time zones. Most meetings are on zoom, but occasionally, there is a need to manage in-person logistics. * Travel - Assist in planning business trips, often requiring international travel. Planning includes air, transportation, lodging, scheduling business meetings, visa submissions, meals, etc. Travel may also include coordination with local events or conferences. * Expenses - Submit expenses from internal meetings, travel, conferences, meals, etc. using our internal expense management system. * Internal Coordination - work closely with the internal admins to ensure excellent flow of communication and information so that the team is well aligned and works in a collaborative manner. * Meeting management - As needed, help organize, send invites, track responses, gather materials, decks for internal and external meetings. Ensure zoom links and presentations are submitted prior to the meeting and that presenters are prepared. Order supplies and business cards as requested. Office Management Responsibilities * Event/Meeting Coordination - manage the organization, agenda, materials, and all logistics related to events. May include customer/partner meetings, board meetings and executive offsites. * On-site support - ensure employees have key card access, seating, tech set-up (with the support of the IT team). Order supplies and receive packages. Maintain an orderly work area and kitchen * Employee Experience - curate in office get-togethers, happy hours, volunteering & community events. Skills & Qualifications: * Experience supporting C-level executives in a fast-paced, ever-changing environment * Highly autonomous, but a team player willing to collaborate with the EA staff as well as across the company with key contacts * Takes the initiative and is extremely customer focused and organized * Comfortable navigating complicated calendars, international and US time zones * Able to make decisions and execute flawlessly * Quick learner with new technology and comfortable adapting to different systems. Our team uses Outlook, Zoom, and Slack * Strong project management and communication skills Benefits: * Flexible Paid Time Off * Paid Holidays and Floating Holidays * Medical, Dental, Vision, FSA/HSA, Life Insurance and Pet Insurance * 401k with Employer Match * Take up to 2 Days of Paid Time Off to Volunteer with a 501c Organization * Paid Parental Leave The annual base salary range for this position is $105,000-$120,000. The actual salary will vary depending on the applicant's experience, skills, and abilities as well as internal equity and market data for their location. This position is also eligible for an additional annual bonus compensation through one of Pacvue's highly attractive incentive plans, full details will be provided during the recruitment process. #LI-REMOTE

Become an integral part of the Payments Marketing team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Executive Assistant in Payments Marketing, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Experience supporting at the Managing Director level (or equivalent) or above Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Description Do you want to empower organizations to build smarter compensation strategies while ensuring fair pay for all employees? Syndio is a Series C technology company leveraging advanced technology and responsible AI to accelerate decision-making, streamline compliance, and democratize insights for consistent, equitable compensation practices at scale. Backed by $83M in investments from Bessemer Venture Partners, Voyager Capital, and Emerson Collective, we are expanding our team and products to help companies align their rewards strategies with their business goals. Our customers are our greatest asset. Syndio partners with many of the world's most recognized and respected enterprises, helping them implement leading-edge compensation solutions with expert guidance. We analyze pay for over 10 million employees across dozens of countries, ensuring fair, defensible rewards that drive better business outcomes. Join us in our mission to help companies make smarter pay decisions they can trust! About the role As our executive team and physical presence continues to expand, we're seeking an Office & Executive Assistant to provide dedicated administrative and operational support to senior leadership while ensuring smooth day-to-day office operations. This role sits at the intersection of executive administration, office management, and people operations, ensuring our executives can stay focused on strategy while candidates and employees experience a smooth, professional, and engaging process from first interaction to ongoing collaboration. You'll provide direct support to executives, oversee core office operations, and play a key role in coordinating human resource logistics, offsites, and onboarding efforts alongside the People team. You'll be joining a dynamic, growth-oriented team where operational excellence fuels strategic impact. This is a unique opportunity to partner closely with senior leaders, influence how our office and executive function evolves, elevate recruiting processes, and make a meaningful contribution to a scaling organization. Please note that this role is required to be in office in Downtown Seattle 5 days per week. Why this job is exciting * Provide comprehensive administrative support to executives, including calendar management, meeting coordination, travel planning, and expense reporting. * Manage scheduling priorities across executives and cross-functional partners to ensure clarity and alignment. * Oversee day-to-day office operations, including vendor coordination, supplies, space management, and team logistics. * Partner with the People Team to execute company-wide initiatives, offsites, and executive events. * Support recruiting operations as needed - coordinating interviews, managing candidate communication, and ensuring a consistent, positive candidate experience. * Manage people operations-related tools and systems, ensuring accuracy and efficiency. * Support company events, offsites, and culture initiatives in partnership with People Operations. * Provide additional administrative and project support during periods of peak workload or company-wide initiatives. About you * Strong attention to detail and organization under shifting priorities. * Excellent communication and interpersonal skills. * Experience with calendar management, travel logistics, and executive scheduling. * Proficiency with Google Workspace, Notion, AI tools, and Excel/Google Sheets. * Ability to manage multiple work-streams across executive support and people operations. * Experience coordinating interviews, scheduling, or candidate logistics. * Experience with procurement and vendor management in an office setting. * Passion for creating excellent candidate and employee experiences. Nice to have * Familiarity with Salesforce, DocuSign, or ATS platforms. * Event planning and execution experience. * Prior experience in recruiting coordination or talent operations. Why you'll love it here: * Competitive Compensation. For this role our salary is targeted at $78,000 -$92,000 per year. Final offer amounts are determined by factors such as experience and expertise. We take a geo neutral approach to compensation within the US, meaning that we pay based on job function and level, not location. * Syndio Equity. So you can share in Syndio's success. * Flexible Vacation Policy. We encourage our team to recharge when they need to, plus paid sick & safe time, compassion leave, and voting leave. * Paid parental leave * Medical, Dental, Vision. Syndio pays 90% of employee premiums, and 50% for dependents. * Life Insurance & Disability. Syndio covers the full premium. * 401(k). To help you save for your future The interview overview Below you'll find an outline of the interview plan for our Office & Executive Assistant position. Please note that this is what we expect the process to look like; we may ask you for supplemental information or require an additional step before making a final decision. * 30 min zoom with the Hiring Manager * Three 30 minute zoom interviews with several team members (EA's, People Operations) * One 30 minute interview with an executive team member * Final interview in person at the Seattle Office with the Hiring Manager At Syndio, we're building a diverse team that values candor, curiosity, and community. If you share these values and are interested in joining us, we'd love to talk with you even if you don't 100% meet the "about you" listed here. We don't expect anyone to have all the answers, as long as you're willing to learn and grow with us. Syndio is an Equal Opportunity Employer. We are building an inclusive and collaborative workplace as we grow, and we welcome team members regardless of gender/identity, sexual orientation, race or cultural background, religion, physical disability and age. Salary78,000.00 - 92,000.00 Annual Listing Type Jobs Categories Clerical/Administrative | Office Position Type Full Time Salary Min 78000.00 Salary Max 92000.00 Salary Type /yr.

Job DescriptionBenefits: 401(k) 401(k) matching Competitive salary Health insurance Opportunity for advancement Paid time off Vision insurance WBE Technologies LLC, a leading global supplier of technology solutions and one of the fastest growing companies in America is seeking a self starter to handle our logistics and administrative support. Come be a part of our growing team. Key Responsibilities: Logistics Coordinate transportation and logistics for DOMESTIC AND INTERNATIONAL inbound and outbound shipments Schedule customer orders and work closely with sales, warehouse, and operations teams Communicate with vendors, freight carriers, and internal teams to resolve any logistical needs Monitor inventory and assist with order tracking and delivery timelines Ensure compliance with all shipping regulations and company policies Administrative Generate and process customer invoices in coordination with the finance and sales teams Answer and route incoming phone calls and provide professional customer service Manage emails, and administrative correspondence Monitor office supplies and place orders as needed Monitor and update daily and weekly internal calendars Qualifications: Minimum 5 years of relevant experience in administration, invoicing, logistics, or transportation coordination Strong understanding of supply chain, logistics, and order fulfillment processes Proficient in Microsoft Office Suite (Excel, Outlook, Word) and ERP/CRM systems (Zoho or Rubicon ERP experience a plus) Excellent organizational skills and attention to detail Ability to work independently and collaboratively in a fast-paced environment Strong communication skills, both written and verbal Preferred Skills: Experience in a distribution or telecom-related environment Familiarity with freight carriers, LTL/FTL shipments, and drop-ship processes Working knowledge of international import and export compliance Benefits: Competitive salary based on experience Health, dental, and vision insurance Paid time off and holidays Opportunities for career growth in a dynamic industry

Days Off: Saturday, Sunday Shift: Day Insurance Benefits: Medical (no premiums/payroll deductions for employee coverage), Dental, Life, Long-term Disability Other Benefits: Employee Assistance Program (EAP), Flexible Spending Account (FSA), ORCA card subsidy, Paid Time Off (34 days per year), Retirement Plan Union Representation: This position is a part of a union and is represented by SEIU Healthcare 1199NW. About DESC: DESC (Downtown Emergency Service Center) is a nonprofit organization working to help people with the complex needs of homelessness, substance use disorders, and serious mental illness achieve their highest potential for health and well-being through comprehensive services, treatment, and housing. Our vision is a community where no person is abandoned, ignored, or experiencing homelessness. As the region's leading provider of services to multiply disabled adults who have experienced chronic homelessness, DESC serves almost 3,000 people each day. Our integrated service model is designed to help people secure and maintain appropriate, safe and affordable housing. DESC is recognized nationally and regionally as an innovator in developing solutions to homelessness. JOB DEFINITION: This position requires a strong interest in providing administrative support for a non-profit agency that specializes in services for those experiencing homelessness, mental health crisis, or currently engage in substance use. The successful candidate will be willing to build skills which specialize in engaging and, at times, deescalating clients in order to provide smooth communication between the client and their care team. MAJOR DUTIES AND RESPONSIBILITIES: Front Desk & Lobby - Client Interactions: Greet agency clients and visitors who enter the office and inform appropriate staff of their arrival. Assist in maintaining a comfortable milieu while tolerant of unusual and bizarre client behavior. Observe client behaviors inside lobbies and entryways, and intervene when necessary to discourage loitering, fighting, use or sale of drugs and alcohol, and other uncivil or illegal behaviors. Provide assistance to homeless individuals and others who are experiencing crises caused by mental illness and/or due to drug/alcohol consumption. Provide information about and referral to other services available in the community to homeless people and others in need. Ensure cleanliness of lobby area, interview/conference rooms and work area. Phones/Mail/Office Supplies: Answer incoming calls promptly with proper etiquette; route calls to appropriate persons; transfers call to voice mail or take messages as needed. Provide basic information on agency and services as appropriate over the phone. Process mail for clients and staff: Accept mail from USPS, UPS, FedEx, and other independent vendors, sort/distribute mail, and enter received client mail into tracking database. Order, maintain and dispense office supplies and forms needed by staff. Schedule routine maintenance of office machines. Paperwork: Assist program staff to update and maintain current resource lists and information manuals. Copy and collate forms and documents of various types for agency staff; monitor and maintain adequate supply of commonly used materials. Track company vehicles, maintain MS Outlook reservation calendar, enter any maintenance requests as needed. Enter client and service data on mental health program clients; coordinate with mental health program staff to ensure accuracy and completeness of information entered into system. Organize, file and/or store source documents for data entered into system, following established procedures for retention or disposal of documents. Generate reports from DESC's database and distribute them to appropriate staff. Non-position specific: Participate in staff meetings and in-service trainings, as appropriate. Other duties as assigned. Requirements MINIMUM QUALIFICATIONS: Excellent typing and keyboard skills and clerical skills/experience. Computer skills, including data entry and word processing experience, or related experience with the indicated potential to learn these skills quickly. Ability to work independently with a minimum of direct supervision. Willingness to be flexible and work cooperatively with co-workers to accomplish all responsibilities of the team. Initiative and creativity in problem solving and system development. Careful attention to detail. Ability to communicate and work effectively with staff from various backgrounds and disciplines. Ability to relate effectively to clients displaying a wide range of unpleasant and/or bizarre behaviors. Subscribe to philosophy of cooperation and continuity across programs, and of consideration and respect for clients. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be required to sit, communicate with other employees, required to lift and carry items weighing up to 40 pounds and to operate computer hardware systems. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. EQUAL OPPORTUNITY EMPLOYER: DESC is committed to diversity in the workplace, and promotes equal employment opportunities for all staff members and applicants. The Agency will not discriminate against any employee or applicant for employment on the basis of race, creed, color, sex, gender, sexual orientation, age, national origin, caste, marital status, or the presence of any sensory, mental or physical disability in any employment practice, unless based on a bona fide occupational qualification. Minorities and veterans are encouraged to apply. Salary Description $30.50 - $33.69

As a leading forest restoration company in the U.S., Mast Reforestation (Mast) is on a mission to make ecological recovery scalable for wildfire-impacted landscapes. As bigger and hotter fires destroy more forestland every year, Mast provides innovative solutions for landowners facing the aftermath of devastating wildfires. Recently, Mast develops projects of burial of post-wildfire biomass, addressing areas that are ecologically and financially challenged after high-severity wildfire. This approach sequesters carbon for centuries while funding comprehensive land restoration. As the only vertically integrated forest restoration company in the industry, Mast has removed the financial and procedural barriers that typically stand in the way of post-fire recovery. Through trusted forestry companies Silvaseed and Cal Forest in its portfolio, Mast operates the largest seed bank and reforestation container stock producer in the Western U.S. These nurseries continue to provide critical reforestation services, collecting diverse native seed species and producing seedlings for restoration projects across the West. To learn more, visit ******************** and watch this video of our recent project in Montana: https://********************/projects/mt1 If you're inspired by our mission to create scalable, lasting climate impact, we'd encourage you to apply! Mast Reforestation is seeking a professional Executive Assistant (EA) who is a force multiplier for Grant Canary (CEO). This role is critical for ensuring our leadership can focus on strategic priorities for providing exceptional administrative, operational, and logistical support. The ideal candidate is not only highly organized and discreet but also proactive and capable of managing complex systems in a fast-paced startup environment. What you'll be doing: For the right candidate, they will find that the company's mission and values align with their career aspirations. There is a potential for this role to evolve and expand in responsibility, potentially encompassing project management, cross-functional initiatives, and deeper strategic support as the company's needs change. Key Responsibilities:Strategic Support & Communication - Act as the primary point of contact and liaison between the CEO, Leadership Team (LT), board members, and investors, ensuring seamless communication flow Own the preparation and execution of all logistics and clear agenda building of key meetings, including the weekly LT meetings, quarterly Board meetings, and First Friday (quarterly All-Hands) on agenda creation, material preparation, minute-taking, and action-item tracking Assist the CEO with investor relations coordination and communications Lead event coordination for company events ranging from simple internal events (LT retreats) to complex external events (see more ‘Carbon Sales team support' below) Operational & Administrative Excellence - Mastermind the CEO's complex calendar, email management, and extensive travel arrangements with strategic prioritization Manages procurement and vendor relationships for CEO Provide limited travel coordination and expense management support for two additional LT members When required, facilitate our Ballard office functions including facility management, vendor relationships, and office permits/certificates Manage executive expense reporting and procurement processes Coordinate documents and information flow using DocuSign, Docsend, HubSpot, Google Drive, and other systems Carbon Sales Team Support - Act as the primary administrative partner for Carbon Sales activities: Maintain accurate and up-to-date records in HubSpot, such as adding new companies and contacts, entering prospecting notes as well and appropriately transferring ownership to Carbon Sales Directors. Provide gentle and consistent follow-up on CEO-requested updates. Update lead statuses to show the relationship map for CEO's top accounts, and document the last touch and next steps. Ensure the account information is up to date, and always have recent activity and/or a next step scheduled. Identify high-value opportunities where CEO's participation can accelerate deal progression and facilitate those interactions. Coordinate and schedule Carbon Sales team meetings and client calls requiring CEO participation, ensuring alignment of calendars and preparation materials in advance. Keep HubSpot data integrity that will enable accurate and timely generation of weekly Carbon Sales pipeline and performance reports on a weekly basis. Improve the current weekly reporting, support the board meeting presentation materials, and share the feedback with Carbon Sales team to show what the reports can deliver additionally. Own, facilitate and file the signing of NDAs, sales agreements and other legal documents between CEO and external parties, through DocuSign, and ensure accuracy, proper routing, and timely completion based on prioritization. Partner with the Sales and MarComm teams to plan and coordinate key industry conferences (e.g., SF Climate Week, NYC Climate Week, VERGE), including organizing meetups and engagements on behalf of the CEO and Sales team. Qualifications, Required experience & Skills: 4+ years of experience providing direct EA support to C-level executives (e.g. experience in supporting CEO and Chief Revenue Officer), including calendar management, meeting coordination, travel coordination, event planning, etc. Proven expertise in complex calendar management, executive travel coordination, and meeting facilitation Excellent organizational skills with the ability to manage competing priorities and meet deadlines Startup or high-growth company experience with demonstrated adaptability to rapidly changing priorities Strong analytical skills with track record of improving operational processes Exceptional written and verbal communication skills across multiple platforms Personal attributes: Proven track record demonstrating ability to work effectively with minimal supervision High level of integrity and discretion when handling confidential information Proactive and resourceful with the ability to anticipate needs and solve problems independently A terrific work ethic accompanied by an ever-positive, get-it-done attitude with strong interpersonal skills Ability to quickly learn organizational structure and the objectives of the team Ability to provide gentle but effective follow-up to ensure executive accountability Logistical requirements: Ability to travel to the Seattle (Ballard) office to have in-person face time with CEO and help with other tasks such as quarterly conversations with the landlord The compensation package includes a base salary plus numerous benefits! As of October 2025, the Seattle-based salary for this role falls within this range: $80,000 to $100,000 per year. We'll determine the final base salary based on the candidate's relevant experience, skills level and residing location during the hiring process. Mast Reforestation, Silvaseed & Cal Forest offer: - Competitive salary- Location-based compensation- 80% health insurance coverage for Full-Time non-seasonal employees. Health benefits include Medical, Dental & Vision. - Voluntary insurance plans with competitive premium rates: Pet insurance, Life insurance, Accidents.- Company paid Short Term Disability and Group Term Life insurance- Company's incentive stock options (ISO) for eligible employee groups- Sustainable Retirement saving plan with climate-focused investment lineup: 401(k) and Roth 401(k)- Commuter benefits in eligible cities- 6 paid holidays. Two company-wide 'half-time' weeks per year.- Flexible PTO for Salaried employees. Generous PTO accrual for Hourly employees.- Allowances for out-of-state employees- Relocation support in eligible cities- Our Ballard office is dog-friendly!

Primary tasks/responsibilities: * Manage complex calendaring for the director and to set up meetings for the division and leadership team * Serve as a host for zoom rooms and meetings * Familiarity with SharePoint/OneDrive desirable Skills: * Excellent written and diplomatic oral communication skills * Flexible and quickly responsive to supporting the director * Political savvy when responding to requests * Responsible/dependable Location: Downtown Seattle Duration: 2-3 months Location: Telecommute but may need to come into the office upon occasion. Should live close enough to downtown Seattle (401 Fifth Ave) to come into the office on short notice. Pay: $29.09 per hour