Executive assistant jobs in Oyster Bay, NY

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

Morris Heights Health Center is seeking an exceptionally organized and proactive Executive Assistant to provide high-level support to our Chief Intelligence and Strategy Officer (CISO). This position is central to ensuring the smooth execution of strategic initiatives and operational excellence across the Office of Intelligence and Strategy. The ideal candidate will demonstrate sound judgment, professionalism, and discretion, with the ability to thrive in a fast-paced, dynamic healthcare environment. This role requires a balance of tactical execution and strategic coordination perfect for someone who excels in managing complexity while maintaining precision and confidentiality. Key Responsibilities Manage the CISO's calendar, schedule, and meeting logistics with a strong sense of prioritization. Coordinate and monitor strategic projects, ensuring follow-up and accountability. Prepare reports, presentations, and correspondence on behalf of the CISO. Handle domestic and travel arrangements and event logistics. Serve as the liaison between the CISO, executive leadership, and external stakeholders. Maintain organized systems for documentation, communication, and tracking deliverables. Qualifications Bachelor's degree or equivalent experience required. Minimum of 3 years in executive-level administrative support, preferably in healthcare, technology, or strategy settings. Proficiency in Microsoft 365, Teams, and project tracking tools. Strong written, verbal, and interpersonal communication skills. Proven ability to handle sensitive information with discretion and professionalism. Highly organized, self-directed, and adaptable to shifting priorities. If you are a forward-thinking professional who thrives in a mission-driven, innovation-focused environment, we'd love to hear from you.ls

Our client, a Connecticut based hedge fund is seeking a highly organized, discreet, and proactive Personal/Executive Assistant to provide seamless support to the Chief Executive Officer. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and is comfortable operating with the utmost professionalism and confidentiality. The position will be located in Greenwich, CT AND New York City (3 days/week from the CEO's home office in Greenwich CT and 1-2 days/week from the NYC office). MUST HAVE A CAR. Job Details COMPANY: Hedge Fund ROLE: Personal/Executive Assistant LOCATION: 3 days in the CEO's home office in Greenwich, CT and 2 days in NYC Midtown office with some flexibility to WFH at times Hours: 9:00am-5:00pm with flexibility to work early mornings, evenings and weekends as needed Salary: $140k-$175k base DOE + Bonus Eligible + Great Benefits! Degree: Highly Preferred MUST HAVE A CAR Responsibilities will include but are not limited to: Personal Assistance Household & Lifestyle Management: Coordinate with household staff, property managers, and service vendors for multiple residences. Schedule maintenance, oversee vendors, and ensure properties are operating smoothly. Event & Party Planning: Plan and execute personal and firm-related events, including the CEO's annual summer party and holiday (Christmas) party, attended by large guest lists of employees, family, and professional contacts. Manage all aspects of event logistics, from venue selection, catering, décor, entertainment, and transportation to invitation management and day-of coordination. Coordinate with multiple vendors including event planners, florists, caterers, photographers, and rental companies to ensure every detail is executed flawlessly. Oversee invitation design and distribution, track RSVPs, and manage guest communications with professionalism and discretion. Maintain event budgets, timelines, and vendor contracts, ensuring cost-effectiveness while delivering a refined, high-quality experience. Serve as the primary liaison between the CEO, guests, and vendors, ensuring that all logistics and presentations reflect the firm's culture and the CEO's preferences. Personal Scheduling & Logistics: Manage personal calendars, appointments, and commitments, ensuring alignment with professional obligations. Handle errands, reservations, and travel arrangements for the CEO and family as needed. Anticipate personal needs: birthdays, holidays, and travel; ensuring thoughtful preparation and organization. Regularly provide driving support for the CEO, family members, and guests, ensuring punctual, safe, and discreet transportation. Discretion & Trust: Handle all personal and professional information with the highest level of confidentiality. Serve as a trusted confidant and representative of the CEO, maintaining composure and discretion at all times. Navigate sensitive and time-critical issues with tact and minimal supervision. Executive Support Calendar & Meeting Management: Proactively manage a complex and rapidly changing calendar, ensuring the CEO's time is optimized and priorities are aligned with strategic objectives. Coordinate and confirm meetings with investors, senior leadership, and external partners, balancing competing demands with efficiency and tact. Prepare daily and weekly agendas and briefing materials to ensure the CEO is fully informed and prepared for all engagements. Communication & Correspondence: Act as the primary point of contact for all communication to and from the CEO, demonstrating exceptional judgment and professionalism. Draft, proofread, and manage confidential correspondence, reports, and presentations with attention to detail and tone. Screen, prioritize, and respond to emails and calls, ensuring timely follow-up and alignment with the CEO's preferences. Meeting Preparation & Follow-Up: Organize and support investor, board, and leadership meetings by coordinating logistics, preparing presentations, and managing materials. Record and track action items, ensuring timely completion by responsible parties. Maintain a high level of awareness of ongoing projects, priorities, and business developments. Travel Coordination (Occasional): Plan and execute detailed domestic and international travel arrangements, including commercial and private flights, accommodations, ground transportation, and meeting logistics. Prepare comprehensive travel itineraries with contact lists, schedules, and materials to ensure seamless travel experiences. Remain on-call for travel adjustments and urgent needs, providing real-time problem-solving support. Qualifications Bachelor's degree required. 5+ years of experience supporting a senior executive, ideally within financial services, or a similar fast-paced environment. Must have a car Exceptional written and verbal communication skills. Strong organizational, time management, and prioritization abilities. Advanced proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Word) and comfort with modern productivity tools. Proven ability to handle confidential information with integrity and professionalism. Highly responsive, composed under pressure, and capable of anticipating needs before they arise. Understanding/experience within the field of health and fitness a plus.

About the Role Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration. This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos - you'll help keep both the business and the CEO's personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead - this role is for you. Key Responsibilities Executive & Administrative Support Manage CEO's work and personal calendar with precision; schedule meetings, appointments, and events Oversee inbox management; draft responses and flag priority items Attend meetings, take notes, and manage follow-up action items Maintain and manage the CEO's daily to-do list, priorities, and long-term goals Act as a gatekeeper, managing the CEO's time and workload effectively Coordinate domestic and international travel (including arrangements for her small dog) Send and arrange vendor and personal payments on behalf of CEO Creative & Brand Support Support CEO's personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity Offer creative input for event outfits, content shoots, and personal brand moments Source, pick up, and return items for content, events, and daily needs Manage closet organization and resale (e.g., Postmark listings) Personal & Lifestyle Support Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion Maintain the CEO's office space and household organization and logistics Assist with CEO's small dogs, as needed (must be dog-friendly) Drive for errands or events when needed (must hold a valid driver's license and be comfortable driving in NYC) Handle expense reports, reimbursements, and bill payments Project & Event Coordination Organize personalized gifting and coordinate events Help plan and coordinate company events and special projects Support internal creative initiatives and cross-functional priorities Anticipate the CEO's needs and proactively look around corners for solutions You Are... Highly organized, detail-obsessed, and thrive at managing chaos with calm A natural problem solver who's proactive and solutions-oriented A strong communicator - professional, clear, and personable Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok Fashion-forward and social-media fluent with a sharp eye for aesthetics A team player with positive energy who's service-minded and discrete Someone with a valid driver's license who can confidently navigate NYC Requirements 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments Based in NYC with deep familiarity navigating the city Comfortable managing both professional and personal tasks with professionalism and care Prior experience supporting social media or a personal brand is a strong plus Must love dogs and be flexible to assist as needed Available for occasional evening/weekend needs based on CEO's schedule or travel/events Bonus Points If You... Have experience with small-business operations or startup environments Have a background or interest in fashion, beauty, or influencer marketing Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips PERKS: Be a key strategic leader at a fast-growing brand! Competitive salary + performance-based bonuses Nice office located at the Brooklyn Navy Yard Hybrid schedule with 1-2 days a week in office PTO Days + Specified National Holidays Off Health Insurance coverage + other benefits Quarterly team events and or retreats Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.

Our client is a consulting firm located in Manhattan. This role has a hybrid schedule to work from home, out of the corporate office, and out of the Executives home. This is supporting a C-Suite Member. Principal Responsibilities: · Maintain complex executive's calendars by scheduling, coordinating, and updating meetings · Coordinate travel arrangements including domestic and international airfare (both commercial and private), ground transportation, hotel accommodations, and dining reservations · Book personal appointments and travel as needed · Plan events, meet with interior designers, and vendors for the home · Liaise with international staff · Research restaurants · Ad hoc projects Requirements: · A completed Bachelor's degree · 5+ years of experience supporting a C-Suite executive as a Personal Assistant · International support is preferred · Exhibits a high level of professionalism and hyper attention to detail The annual base salary range is $130,000 to $170,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

Job Title: Associate - Executive Search My client, a distinguished retained executive search firm specializing in the financial services industry, has been at the forefront of leadership acquisition for over two decades. They work closely with a variety of esteemed clients, from multinational banks to niche investment firms, aiming to sculpt the leadership of tomorrow through strategic placements and deep market insights. Position Summary: The firm is currently seeking a motivated and detail-oriented Associate to join their team. This role is essential in supporting senior consultants to effectively execute search mandates for high-level executive roles. The ideal candidate will bring a keen analytical mind, strong interpersonal skills, and a passionate interest in the financial markets and human capital strategies. Key Responsibilities: - Perform extensive industry research and market mapping to identify potential candidates. - Engage with candidates and manage client interactions throughout the search process to ensure a seamless and professional experience. - Support in developing search strategies, evaluating candidates, and refining interview processes. - Maintain meticulous records in candidate databases and tracking systems. - Prepare and present detailed reports and updates for client meetings. - Engage in client briefings and post-meeting debriefings to fully grasp each search's unique requirements. - Help identify new business opportunities and strengthen existing client relationships. Qualifications: - Bachelor's degree in Business, Finance, or a related field preferred. - 1-3 years of experience in executive search, consulting, or within the financial services industry. - Strong analytical, problem-solving, and communication skills. - Proficiency in Microsoft Office and CRM systems. - Demonstrated ability to manage complex projects with a strategic and detail-oriented approach. What the Firm Offers: - An inclusive, innovative workplace culture. - Opportunities to work with industry leaders and top-tier financial organizations. - Comprehensive training and professional development. - Competitive compensation and benefits package, including performance-based incentives.

Executive Assistant - Financial Services-Hybrid (2 days in office, 3 days remote) Midtown Manhattan $115K base salary + bonus + full benefits (Please note candidates will be tested on MS Office and typing) About the Role: Support a senior Partner at a top financial services consulting firm Fast-paced, project-driven role with high visibility Key Responsibilities: Manage complex calendars across multiple time zones Coordinate detailed domestic and international travel Draft, proofread, and format executive-level communications and presentations Serve as liaison between the Partner, internal teams, and external clients Prepare expense reports and maintain budget tracking Lead and manage time-sensitive special projects Proactively anticipate needs and troubleshoot issues What We're Looking For: 5+ years of EA experience in private equity, investment banking, consulting, or similar Strong résumé stability and demonstrated long-term roles Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook) Typing speed of 65+ WPM (testing required) Excellent business writing, communication, and organizational skills Ability to handle confidential information with professionalism and discretion Preferred Backgrounds: Experience supporting executives in the financial services field Proven track record with project management and use of MS Office software on a daily basis

On Location, the leader in global sports and entertainment experiences and hospitality, is looking for an Executive Assistant to support the President of the Company. The ideal candidate must have the ability to work in a fast-paced environment and assist with a variety of administrative office tasks. This exciting role requires an assertive self-starter with exceptional attention to detail, excellent organization and project management skills, and effective written and verbal communication skills. The ideal candidate is tenacious, displays great time management skills, and is knowledgeable about the sports and entertainment industries. This entry-level position serves as a training opportunity and provides a path for upward mobility. Duties: Maintain an organized and structured approach to work and responsibilities to prioritize conflicting needs, proactively and timely handle all matters, and apply appropriate follow-through to ensure successful completion of tasks and projects. Manage calendar of appointments, meetings, teleconferences and events, and handle logistics of meetings as needed. Schedule and coordinate travel arrangements, including all logistics (lodging, itineraries, agendas, locations, transportation), compile travel-related documents, and maintain accurate travel reports and logs. Demonstrate high level of professionalism and confidentiality to handle extremely sensitive and/or proprietary information. Work closely with Executive team, as well as all Company Department heads. Lead and participate on various projects along with other members of the team. Liaise internally and externally as necessary with all levels of personnel, clients, and business associates with heavy emphasis on partners and agencies. Skills Entry-level position with opportunity for upward mobility Experience in sports and/or entertainment strongly desired Bachelor's Degree preferred Outstanding organizational skills and the ability to multi-task and manage multiple projects simultaneously Self-starter with a robust work ethic Maintains discretion and confidentiality Excellent written and verbal communication skills Strong time management and prioritization skills Must have strong interpersonal skills and professional phone etiquette Proficient in Microsoft Word, Keynote, Google Apps and Outlook Travel: You may be required to travel on company business On Location is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Midtown Manhattan, NYC Full Time, Permanent Position Our client, a prestigious and highly regarded family office, is seeking an Executive Personal Assistant to provide high-level concierge services. This role requires a proactive and highly organized professional to support an Ultra High-Net-Worth individual with personal and logistical tasks as well as day-to-day operations. The ideal candidate will have experience working with executives or high-net-worth individuals, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Job Description: Provide high-touch concierge and personal assistant services, ensuring seamless day-to-day support. Manage personal errands and coordinate logistics between multiple locations, including the client's home and office. Conduct research, summarize findings, and present actionable recommendations. Prepare documents, correspondence, and presentations for various personal and business needs. Assist with medical and health-related paperwork, scheduling, and coordination. Troubleshoot simple IT-related issues and provide step-by-step guidance on device management. Liaise with household staff, track work progress, and oversee home maintenance projects. Develop and maintain vendor relationships, ensuring service agreements and quality standards are met. Maintain detailed records for subscriptions, car services, expenses, and home-related services. Coordinate mail and package deliveries through certified mail, FedEx, and other methods. Manage travel logistics, including flights, hotels, ground transportation, and itinerary planning. Lead and oversee special projects, track progress, and provide status updates. Implement and manage administrative processes to enhance efficiency. Flexibility to work extended hours, weekends, and at multiple locations as needed. Additional responsibilities as assigned based on evolving client needs.

THE CLIENT Our client is a highly respected private equity firm with decades of industry experience and a stellar reputation in the market. While headquartered in the Midwest, their Midtown Manhattan office houses a close-knit team of about 40 professionals. The firm is deeply committed to investing in its people, which is reflected in their long-tenured, collaborative, and highly valued administrative team. THE ROLE This Executive Assistant position directly supports the CEO, acting as a strategic partner and trusted right hand. The role demands a proactive, detail-oriented professional with exceptional organizational skills and the ability to thrive in a fast-paced, high-impact environment. You'll be instrumental in driving efficiency, managing priorities, and ensuring seamless communication across the executive office. Key Responsibilities: Calendar management across multiple time zones Coordination of domestic and international travel Expense tracking and reconciliation Handling of ad hoc administrative and project-based tasks THE CANDIDATE The ideal candidate is energetic, organized, and team-oriented, with a “no task too small” mindset. They thrive in a fast-paced, high-stakes environment and bring both warmth and professionalism to every interaction. This position requires exceptional judgment, discretion, and the ability to anticipate needs while maintaining a high level of confidentiality and poise. Qualifications: 10+ years of experience as an Executive Assistant Proven experience as an Executive Assistant to a CEO. Background in private equity, venture capital, hedge funds, or other alternative investment environments is required Ability to manage shifting priorities in a dynamic environment Strong communication skills written and verbal Proficiency in Microsoft Office (Outlook, Word, Excel) Willingness to pitch in and help wherever needed a true team player THE COMP/BENEFITS Paying up to $200k Hybrid, 4 days a week in the office Outstanding benefits: fantastic healthcare, family planning benefits, 401k, 20+ days PTO, discretionary bonus Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

Investment Banking/Financial Services New York, NY Base $120-140 base + Bonus/Benefits Hybrid (M-Thursday in office and Friday remote) The Executive Assistant & Office Manager (EA / OM) role at represents a unique opportunity for a highly capable professional to assume a wide set of responsibilities and make a significant impact in a fast-paced, entrepreneurial environment. The right individual should be prepared to work within a small, collaborative team environment to manage discrete work streams. The EA / OM will support up to five Managing Directors as well as manage day-to-day office operations. Responsibilities Support office management including ordering supplies, liaising with building management, greeting visitors, technology maintenance and troubleshooting and mail management Support Practice Line Leaders and Managing Directors with calendar management, travel planning, event coordination, CRM (Intapp) data entry, invoicing and expense reporting Support new hire onboarding, such as pre-start communication and relevant system set-ups, as well as employee offboarding Support business development, talent acquisition and firm development efforts as needed Contribute to creating a high-performing and inclusive culture Plan New York office and firm wide events Serve as the culture keeper for the office Share and manage best practices Additional duties as assigned Qualifications Bachelor's degree from a top undergraduate program Four plus years of experience as an Executive Assistant and / or Office Manager at an investment bank, private equity / law firm or top tier consultancy Excellent written and verbal communication skills including strong e-mail etiquette High degree of maturity with a proven ability to interact with senior executives, team members and external partners Experience with Concur and / or Intapp preferred Experience with office moves and / or build outs preferred Ability to successfully work in a small, collaborative team environment Effectively communicates analysis through Microsoft Word, Excel, Outlook and PowerPoint including high-quality messaging, structure and formatting Proven track-record of success in high pressure, time-constrained environments Top-tier organizational skills and attention to detail Self-starter and entrepreneurial spirit

Executive Assistant to the CEO/Founder and C-Suite/Office Manager, Well-Financed AI Start-Up, Union Square, NYC Our client, a well-financed growing AI firm that serves the healthcare sector is looking for an Executive Assistant to support CEO and C-Suite Executives as well as be the “go to” to manage their new office space. The successful candidate will work closely with the senior executives to ensure the smooth running of daily operations and provide “high touch ”administrative support. The ideal candidate is high- energy, pro-active, detail-oriented and tech-savvy. This is in-office 4 days a week, work at home Fridays unless something big is going on. About the Job: Support the CEO with calendar management and meeting scheduling understanding shifting priorities; Manage calendars for Executive Team, particularly for internal meetings Arrange domestic and international travel arrangements and itineraries Handle C-Suite and office expenses Be the “go to” in the office for all logistics; coordination of office needs including being the liaison for all external vendors/services including technology Coordinate office meetings, set up conference rooms for meetings with appropriate materials, catering needs and tech Help prepare for road shows and conferences Arrange special events, team events, outings and dinners internal and external Order office supplies snacks Special ad hoc projects Salary Plus Discretionary Bonus, Comprehensive Health Benefits, Unlimited PTO About You: 3-5 years of experience as an Executive Assistant to C-Suiet Executives, preferably in Tech or Finance Bachelor's Degree Very detail oriented and organized with good project management skills High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Excellent with Google Workspace and new technology, including AI; excellent written and verbal communication skills Team oriented and responsible; warm engaging with a “client focused” personality

Job Title: Personal Executive Assistant to the Founder Industry: Private Equity Employment Type: Full-Time Compensation: 120k-155k base + bonus About the Firm: We are a boutique Private Equity firm headquartered in New York City, focused on long-term value creation through strategic investments across various industries. The firm operates in a fast-paced, entrepreneurial environment led by a dynamic and visionary Founder with a deep background in finance and business leadership. Position Summary: We are seeking a highly dedicated and exceptionally organized Personal Executive Assistant (PEA) to provide comprehensive, 24/7 support to the Founder. This role spans both professional and personal responsibilities and requires someone who is proactive, trustworthy, and able to operate with discretion and sound judgment at all times. The ideal candidate is sharp, anticipatory, resourceful, and thrives under pressure. You will act as an extension of the Founder-protecting their time, streamlining their operations, and managing logistics with precision. Key Responsibilities: Executive Support (24/7 Readiness): Provide around-the-clock support to the Founder, ensuring availability to address urgent matters and travel changes, even outside standard business hours. Manage complex and ever-changing calendars; schedule meetings across multiple time zones with speed and accuracy. Coordinate high-level domestic and international travel, including private aviation, hotels, transportation, and detailed itineraries. Prepare briefing documents, agendas, memos, and follow-ups for meetings and presentations. Serve as a liaison between the Founder and key stakeholders, both internal and external. Handle sensitive information and confidential documentation with complete discretion. Personal Support: Oversee day-to-day personal logistics, including appointments, reservations, gifting, and event planning. Coordinate with household staff, vendors, and service professionals to ensure smooth personal operations. Handle personal travel arrangements, including vacation planning and family coordination. Assist with errands, purchases, and other personal tasks as needed. Operational & Strategic Support: Monitor and track follow-ups and deliverables across multiple business ventures and personal projects. Assist with basic financial oversight, including invoice approvals, reimbursements, and expense tracking. Support special projects, offsite events, and strategic initiatives led by the Founder. Conduct research and provide recommendations on vendors, products, and services across business and personal domains. Qualifications: Bachelor's degree preferred. Minimum of 3 years supporting a high-net-worth individual, Founder, or C-suite executive in a fast-paced environment-ideally within finance, private equity, or family office. Demonstrated ability to provide 24/7 availability and handle after-hours needs with discretion and professionalism. NYC-based or willing to relocate; strong familiarity with the city is essential. Impeccable organizational and time-management skills; thrives in high-demand settings. High emotional intelligence, problem-solving ability, and calm under pressure. Tech-savvy and experienced with tools such as Microsoft Office, Google Workspace, Slack, Notion, and expense platforms. Work Environment: This is a full-time, in-person position based in New York City. 24/7 availability is required due to the dynamic and demanding nature of the role. Some travel and on-site presence at events or meetings may be required.

Executive Assistant - IV Duration: Contract This hybrid role involves providing high-level administrative support to senior executives, including managing complex calendars, travel arrangements, and acting as a liaison across global teams. The position requires a proactive individual capable of handling intricate projects, ensuring effective communication, and supporting a fast-paced environment. The role is a contract position with a strong goal of conversion to a full-time employee. Responsibilities: Directly support the Vice President in day-to-day execution with long-term considerations in mind. Manage the executive calendar, anticipating issues and maintaining confidentiality. Partner with the VP on time management and structured, flexible scheduling. Act as an additional point of contact for the VP's office and manage partner contacts. Coordinate travel arrangements and planning across internal functions. Process and maintain expense reports. Ensure adherence to organizational policies and procedures. Screen and prioritize internal and external communications. Schedule and arrange meetings, appointments, and prepare agendas. Resolve meeting room logistics and provide audio/video support for team meetings and town halls. Assist with team recognition programs and manage shared drives and channels. Support leadership team on project administration as needed. Coordinate events to encourage employee engagement at the Basking Ridge Hub. Qualifications: Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-suite executives. Advanced proficiency in Google Suite (Gmail, Calendar, Docs) and Microsoft Office suites. Knowledge of collaboration tools like Slack. Exceptional organizational, multitasking, and problem-solving skills. Superior written, verbal, and listening communication skills. Ability to work independently, exercise sound judgment, and take initiative. Experience managing sensitive and confidential information. Desired Skills: Strong time management skills and ability to prioritize competing priorities. Experience coordinating complex global teams. A passion for turning ambiguity into order. Education/Certifications: Desired: Bachelor's degree. About PTR Global: PTR Global is a leading provider of information technology and workforce solutions. PTR Global has become one of the largest providers in its industry, with over 5000 professionals providing services across the U.S. and Canada. For more information visit ***************** At PTR Global, we understand the importance of your privacy and security. We NEVER ASK job applicants to: Pay any fee to be considered for, submitted to, or selected for any opportunity. Purchase any product, service, or gift cards from us or for us as part of an application, interview, or selection process. Provide sensitive financial information such as credit card numbers or banking information. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup. Pay Range: $45hr - $50hr on w2 The specific compensation for this position will be determined by several factors, including the scope, complexity, and location of the role, as well as the cost of labor in the market; the skills, education, training, credentials, and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits, including medical, dental, vision, and 401K contributions, as well as PTO, sick leave, and other benefits mandated by applicable state or localities where you reside or work. If you receive a suspicious message, email, or phone call claiming to be from PTR Global do not respond or click on any links. Instead, contact us directly at ***************. To report any concerns, please email us at *******************

**W2 Contract**Englewood Cliffs, NJ**ONSITE**$30-35/hr** Top Must-Have Skills Exec Admin Experience Bilingual in Korean and English Required Have can-do spirit The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication manager for an office. Responsibilities Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Prepare invoices, reports, memos, letters, financial statements, and other documents. File and retrieve corporate documents, records, and reports. Open, sort and distribute incoming correspondence, including faxes and emails. Prepare responses to correspondence containing routing inquiries. Qualifications: Bachelor's Degree required 3+ years' Executive Administrative experience required Verbal and written communication, multi-tasking, customer service and interpersonal skills. Ability to work independently and manage one's time. Ability to keep information organized and confidential. Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint

Highly respected Midtown, NYC Asset Management firm is seeking a bright, loyal and pro-active administrative assistant with stable, impressive work exposure, a Bachelors' degree and 3+ years administrative experience, to support a very Sr. Executive of the firm. Manage intricate calendar, coordinate meetings, organize global travel, conduct research, prepare meeting materials, and process expense reports. Great opportunity for someone with exceptional administrative skills, a can-do attitude, solid attention to detail, and a true desire to succeed both personally and financially. Proficiency in all MS Office programs required. Base salary up to 120K with an extremely generous bonus and sensational benefits and perks. Bachelors' degree required.

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. This position is 4 days in office and 1 day work from home. Responsibilities Include: Provide comprehensive administrative support Coordinate complex, senior-level internal/ external meetings and conference calls Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner Prepare presentations and other materials for meetings Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics Coordinate domestic travel arrangements Process and track expense reports Personal assistant tasks as needed Qualifications Include: Bachelor's Degree preferred Minimum of 4 years of administrative experience Requires excellent interpersonal and communication skills Ability to maintain high standards despite pressing deadlines Demonstrates high degree of integrity and confidentiality Strong organizational skills Team player with a positive attitude Strong proficiency in MS Word, Excel, PowerPoint and Outlook

Staten Island, NY 10309 Pay: $20-22/hr. We pride ourselves on being an organization that embraces differences, encourages the sharing of ideas, and thinks being successful should be both challenging and enjoyable. Our 6 tri-state branch locations are only the start of what we're building here, and we want to invest in your future to help us achieve our vision. We are now looking for HIGH-ENERGY, ambitious, self-starters seeking a long-term career. A Successful Associate in this role… Provides our customers with the products they want and the answers they need, by providing Extreme Customer Service. Heavy phone volume. Shines as our ambassador of cheer and positivity, spreading that throughout the organization Meticulously files and organizes documents with pinpoint precision and accuracy Supports our Finance, Purchasing, and Receiving departments with timely processing and follow-up Data entry Cash handling Daily bank deposits Is the ultimate team player, willing to do anything to help all fellow co workers without hesitation We are looking for a well-rounded Administrative Assistant and customer service professional to help shape the future of our company. WHAT WE REQUIRE: Superb attitude toward Customer Service Vehicle for daily bank deposits Excellent Communication, Organization, and People skills Strong Mathematical, Grammatical & Punctuation skills Fluency in Microsoft Office Suite: Word, Excel, Outlook Follow-Up and Follow-Through Common sense! Punctuality, Responsibility, and Positive Energy This is a Full-time Position, Monday - Friday. Our benefits include Sick Days, vacation days, Medical Insurance plans, 401K retirement plan, & Company Profit Sharing program. We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities. req25-00614

Executive Personal Assistant to the Principal/Founder, Hospitality Company, Greenwich Village, NYC Our client, the Founder of a hospitality firm is looking for an Executive Personal Assistant to manage her busy life with a “high touch” service mentality. The ideal candidate has at least 5 years of experience supporting an entrepreneurial executive knowing how to switch gears quickly. Key qualities for success are having a creative mindset, the ability to run key projects and problem solve with little intervention. This is an in-person role in their offices in Greenwich Village. About the Job: Support the Founder with complex calendar management/ meeting scheduling and understanding shifting priorities; attend some meetings, as needed Arrange domestic and international travel arrangements and itineraries, personal and professional Coordinate key meetings and projects and collaborate with the team and act as a conduit Handle special projects both professional and personal; experience with creative projects a PLUS Arrange special events, dinners Expense reporting, personal and professional Handle customer mailings lists Personal work; take as much off her plate as possible so she can focus on the growing business, Special ad hoc projects, personal and professional Salary Plus Discretionary Bonus, 100% Coverage of Health Benefits About You: At least 5 years of experience as an Executive Personal Assistant to an entrepreneurial, preferably in a creative or hospitality company or HNW principal Bachelor's Degree Very detail oriented and organized with superior project management skills High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Microsoft Office Suite; tech savvy A creative mindset that is looking to solve problems; excellent communication skills with a true collaborative approach and “high-end” service mentality Warm, engaging and agile