Executive assistant jobs in Palm Beach Gardens, FL - 274 jobs

Hanwha Aviation is a commercial aeroengine leasing and maintenance platform headquartered in Singapore, with offices in Singapore, Seoul, Dublin, Miami, and Boca Raton. Role Description This is a full-time, on-site role located in Boca Raton, FL, for an Executive Assistant to the Chief Executive Officer. The Executive Assistant will support the CEO by managing daily schedules and appointments, preparing expense reports, handling correspondence, and providing comprehensive executive and administrative assistance. The role also involves organizing meetings, maintaining effective communication, and ensuring timely follow-ups on tasks, while maintaining confidentiality and professionalism. Qualifications Proficiency in Executive Administrative Assistance and Executive Support Experience in managing Expense Reports and Diary Management Strong Administrative Assistance skills Outstanding organizational and time management abilities Effective communication skills, both written and verbal Ability to handle confidential information with discretion Bachelor's degree preferred or proven equivalent experience Proficiency in office productivity software and tools

About the Role At Equitable, we help clients secure their financial well-being so they can pursue long and fulfilling lives- a mission we've honed since 1859. Equitable Advisors is committed to making a difference in the lives of clients. Across the U.S., 4,330 financial professionals operating under the Equitable Advisors brand engage with individual clients to build relationships focused on helping individuals achieve meaningful financial wellness. In total, Equitable Advisors serves 2.4 million clients nationwide. The IlIinois Branch is seeking a detail-oriented/multi-tasking Executive Vice President Administrative Assistant in the Deerfield office. This position is located in Deerfield, IlIinois and is required to be onsite. What You'll Be Doing Calendar Management Creation of meeting agendas and Powerpoint presentations Expense Management Meeting Coordination Reporting Day-to-day support of branch office, in collaboration with Office Coordinator Day-to-day support of branch office, in collaboration with Office Coordinator The base salary range for this position is $52,000- $65,000. Actual base salaries vary based on skills, experience, and geographical location. In addition to base pay, Equitable provides compensation to reward performance with base salary increases, spot bonuses, and short-term incentive compensation opportunities. Eligibility for these programs depends on level and functional area of responsibility. For eligible employees, Equitable provides a full range of benefits. This includes medical, dental, vision, a 401(k) plan, and paid time off. For detailed descriptions of these benefits, please reference the link below. Equitable Pay and Benefits: Equitable Total Rewards Program What You Will Bring 5 years administrative experience Ability to function independently and work well with a team Proactive decision-making skills Strong ability to collaborate Strong communication skills Proficient with MS Office Suite Strong organization and follow through Preferred Qualifications * Bachelor's degree preferred Skills Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision. Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors. Interpersonal Relationships: Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner. Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation. Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams. Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations. About Equitable At Equitable, we're a team committed to helping our clients secure their financial well-being so that they can pursue long and fulfilling lives. We turn challenges into opportunities by thinking, working, and leading differently - where everyone is a leader. We encourage every employee to leverage their unique talents to become a force for good at Equitable and in their local communities. We are continuously investing in our people by offering growth, internal mobility, comprehensive compensation and benefits to support overall well-being, flexibility, and a culture of collaboration and teamwork. We are looking for talented, dedicated, purposeful people who want to make an impact. Join Equitable and pursue a career with purpose. Click Careers at Equitable to learn more. Equitable is committed to providing equal employment opportunities to our employees, applicants and candidates based on individual qualifications, without regard to race, color, religion, gender, gender identity and expression, age, national origin, mental or physical disabilities, sexual orientation, veteran status, genetic information or any other class protected by federal, state and local laws. NOTE: Equitable participates in the E-Verify program. If reasonable accommodation is needed to participate in the job application or interview process or to perform the essential job functions of this position, please contact Human Resources at ************** or email us at *******************************.

Executive Operations Manager (CEO Support) Art of Tea is a leading wellness tea brand rooted in craftsmanship, ritual, and intentional living. We are seeking a highly capable, proactive Executive Operations Manager to serve as a trusted partner to our CEO as the company continues to scale nationally and expand operations in Florida. This is a high-trust, high-impact role for someone who thrives in a fast-paced environment, thinks several steps ahead, and takes pride in creating clarity, momentum, and leverage for leadership. About the Role This role goes beyond traditional executive assistance. You will act as an extension of the CEO-anticipating needs, protecting time and focus, and ensuring key initiatives move forward without friction or bottlenecks. The ideal candidate is deeply organized, calm under pressure, discreet, and energized by bringing structure to complexity. You are comfortable operating across business and personal priorities and are excited to use modern tools (including AI) to work smarter and more efficiently. This role is hybrid, with in-person presence in Boca Raton expected several days per week and as needed for meetings, events, and projects. Key Responsibilities Executive & Strategic Support Serve as a trusted thought partner to the CEO, anticipating needs, flagging risks, and proactively solving problems Prepare weekly agendas, track priorities, and ensure consistent follow-through on action items Support business scaling initiatives through research, analysis, and coordination Calendar & Time Management Own and manage the CEO's calendar with a high level of discretion and judgment Anticipate overload, travel logistics, and time-zone complexity before issues arise Protect focus time and ensure meetings are purposeful, prepared, and confirmed Inbox & Information Flow Triage the CEO's inbox multiple times per day Escalate critical items and filter non-essential communications Provide concise summaries of key open items 2-3x per week Cross-Functional & Relationship Support Act as a liaison between the CEO, executive team, and external partners Support client-facing needs, internal coordination, and relationship management Assist with employee appreciation initiatives and internal communications Project & Operations Support Provide project management support for launches, marketing initiatives, leadership meetings, and office expansion Coordinate with local vendors, municipalities, and service providers as needed Support light accounting and operational tasks (payments, reporting, compliance follow-ups) AI & Systems Enablement Use tools like ChatGPT and other AI platforms to streamline workflows, summarize information, draft communications, and improve efficiency Continuously look for ways to reduce friction and improve systems across the CEO's workflow What Success Looks Like (First 6-12 Months) The CEO's calendar runs smoothly with minimal intervention The inbox is triaged daily with clear prioritization and concise summaries Action items are consistently tracked, delegated, and closed Key initiatives (office expansion, launches, events) move forward without bottlenecks The CEO gains 10-15 hours per week of reclaimed time to focus on strategic priorities Qualifications Proven experience as an Executive Assistant, Executive Operations Manager, or similar senior support role Strong organizational and project management skills (Asana, Excel, or similar tools) Excellent written and verbal communication skills High level of discretion, dependability, and trustworthiness Comfortable managing multiple priorities in a dynamic environment Proficiency with digital tools, social platforms, and modern productivity systems Based in or near Boca Raton, FL, with reliable transportation Ability to travel occasionally as needed Passion for wellness and mission-driven work strongly preferred Why Join Art of Tea Work directly with the CEO of a respected, growing wellness brand Play a meaningful role in shaping how the company scales Flexible, hybrid work environment with room for growth Competitive compensation package If you are energized by ownership, clarity, and creating leverage and want to make a meaningful impact inside a purpose-driven company we'd love to hear from you.

JRN: #2369 We are seeking a talented Executive Administrative Assistant to support our client, a private, mission-driven family in Palm Beach, to serve as a true right-hand. This is a dynamic, high-trust role for someone who thrives in fast-paced, founder-style environments and brings clarity, structure, and follow-through to complex priorities. This position goes far beyond traditional administrative support. The ideal candidate is a calendar expert, natural operator, and proactive problem-solver who enjoys owning projects from start to finish and supporting a principal who moves quickly and decisively. This is a rare opportunity for a driven, thoughtful professional who takes pride in execution, values trust and responsibility, and enjoys being at the center of meaningful, fast-moving work. Responsibilities Manage a highly complex and ever-evolving calendar with precision and confidence Act as a business liaison in meetings by taking detailed notes, synthesizing discussions, and driving next steps Own projects end-to-end, ensuring timelines, deliverables, and priorities are met Coordinate domestic and international travel and shifting logistics seamlessly Build and maintain systems for contacts, communication, and project tracking Anticipate needs, identify inefficiencies, and proactively solve problems Requirements Bachelor's degree required (Communications, Political Science, or related field preferred) 2-5+ years of executive support experience in a private household, family office, startup, or entrepreneurial environment Prior experience as a founder, early-stage operator, or supporting senior leadership strongly preferred Exceptional organizational, communication, and prioritization skills Comfortable working at a rapid cadence with changing priorities and irregular hours Highly detail-oriented, discreet, polished, and professional Low-ego, no-drama, collaborative mindset Full-time role with flexibility required, including evenings, weekends, and travel Compensation $150,000 + bonus, commensurate with experience Comprehensive benefits package and relocation assistance available Location: Palm Beach, FL. Full-time in person. Open to relocation.

Job Title: Admin Coordinator III Shift Schedule: Monday to Friday 8am 5 pm Duration: 9 months with possible extension About the Role We are seeking a Business Support Coordinator who is versatile, digitally skilled, and highly organized to support operational efficiency, analytics, visual workplace initiatives, managing simple procurement and day-to-day business coordination. This hybrid role blends responsibilities across operations support, 5S / visual management, data analytics, presentation development, and office administration, working closely with site leadership and cross-functional teams. This is an excellent opportunity for a hands-on professional who enjoys turning data into insights, creating clear visuals and presentations, and supporting smooth business operations in a fast-paced environment. Key Responsibilities Operations & Workplace Efficiency Design and implement visual signage, labeling, and workplace standards to support 5S and visual management initiatives. Create clear, engaging, and visually consistent presentations for leadership, site reviews, and cross-functional forums. Develop dashboards and reports with a strong emphasis on visual storytelling and actionable insights. Apply visual management principles to improve communication, alignment, and employee engagement. Support office clear-outs, relocations, and space transitions at sites with expiring leases, ensuring compliance with company policies. Coordinate with Facilities, IT, Procurement, and Operations to enable smooth workspace and asset transitions. Analytics & Digital Enablement Develop and maintain dashboards and automated reports using Power BI and Power Platform (Power Automate, Power Apps). Use advanced Excel (pivot tables, formulas, data modeling, macros) for reporting, analysis, and operational problem-solving. Consolidate operational, performance, and project data to support business and leadership decision-making. Partner with leaders to develop data-driven presentations and business updates. Business & Office Coordination Provide business and office support, including calendar coordination, meeting preparation, and expense processing. Prepare, review, and format correspondence, reports, presentations, and communication materials. Support leadership reviews, site visits, procurement coordination, and cross-functional projects. Maintain confidentiality and professionalism when handling sensitive and business-critical information. Education and Qualifications Bachelor s degree preferred in Business, Operations, Engineering, Analytics, IT, or a related field. Experience in a hybrid business support role spanning operations, analytics, reporting, and administrative coordination. Hands-on experience with 5S or Lean methodologies; comfortable supporting execution and performing light hands-on 5S activities when required. Strong proficiency in Excel and PowerPoint (advanced functions, pivot tables, data analysis). Working knowledge of Power BI and Power Platform (Power Automate, Power Apps). Strong written and verbal communication skills with experience creating professional, leadership-ready presentations. Highly organized, attention to details with the ability to manage multiple priorities independently. Key Attributes Hands-on and execution-focused; comfortable balancing data work, coordination, and physical workspace organization. Detail-oriented, tech-savvy, and analytical mindset. Strong coordination and follow-up skills; able to influence without formal authority. Proactive, adaptable, and comfortable working in dynamic, changing environments.

We are currently seeking an experienced Administrative Assistant to join our Team in Ft. Lauderdale. If you're ready to work alongside an incredibly fun and passionate team, this is a great opportunity for you! We are looking for a team member who is: Is a proactive thinker Takes a proactive approach to managing day to day functional activities Enthusiastic to successfully collaborate with team members and contribute solutions to challenges with a positive attitude Do you have? A bachelor's degree in Business Administration or a related field A year office of experience in a similar role Excellent written and communications skills with a strong attention to detail Knowledge of Microsoft (preferred) Experience in travel arrangements (preferred) Experience with expense reports (preferred) Job responsibilities will include: Reception and front desk responsibilities Office operations including but not limited to: Mail coordination, collection and distribution; Common space upkeep, and supply inventory and replenishment; Maintain and schedule us of office conference rooms and onsite guesthouse Create and update expense reports while verifying relevant support documents Handle communication with employee, clients and vendors via phone, email and in-person with a positive and professional approach Assist with coordination of firm events, meetings, and celebrations Assist with coordination and tracking of internal trainings and meeting sessions Assist with scheduling candidate interviews and coordination with hiring teams At EDSA, we are creative thinkers, enthusiastic collaborators and passionate about design. We spend our days designing the most amazing places and we have a fun time doing it. Are you ready to join our talented team? We're looking for dedicated, innovative professionals who are passionate about working for a firm that is shaping the future through planning, landscape architecture and urban design. We care deeply about our team members, both in and outside of the office. That's why we provide each of our employees with the following total rewards package: Competitive salaries Employee benefits paid for at 100% Biannual bonuses A gracious wellness stipend Firmwide cultural celebrations Financial wellness initiatives with a 401(k) And much more

Executive Assistant to the CEO (In\-Office) Work Arrangement: Full\-Time | In\-Office Start: Immediate ASC Global is a fast\-moving, global electronic components distributor operating since 1996. Our CEO runs at high speed, across multiple priorities, and we're looking for a sharp, proactive Executive Assistant who can keep up \- and ideally stay one step ahead. This is not a passive support role. This is for someone who sees a problem, proposes a solution, and executes without needing to be chased. What You'll Be Doing Act as the CEO's right hand in day\-to\-day operations Anticipate needs, flag issues early, and propose practical solutions Handle scheduling, coordination, follow\-ups, and ad\-hoc tasks Support office operations and assist with logistics as needed Occasionally lift and move boxes or equipment (this is an active office) Communicate confidently with internal teams and external contacts Thrive in a busy, high\-pressure, constantly changing environment What We're Looking For Excellent attitude and strong work ethic Highly available, responsive, and reliable Strong interpersonal and communication skills Naturally proactive-you don't wait to be told Comfortable with physical tasks when required Able to stay calm, organized, and effective under pressure Located in or able to commute to Tamarac, Florida Nice to Have Bachelor's degree Prior experience supporting senior leadership Exposure to fast\-paced office or operations environments What We Offer Competitive salary (based on experience) Standard benefits package Direct exposure to executive decision\-making A role with real responsibility and trust Long\-term growth potential for the right person If you're someone who enjoys being in the center of action, solving problems in real time, and keeping a busy operation running smoothly \- this role will suit you perfectly. Apply now. We move fast. Requirements What We're Looking For Excellent attitude and strong work ethic Highly available, responsive, and reliable Strong interpersonal and communication skills Naturally proactive-you don't wait to be told Comfortable with physical tasks when required Able to stay calm, organized, and effective under pressure Located in or able to commute to Tamarac, Florida Nice to Have Bachelor's degree Prior experience supporting senior leadership Exposure to fast\-paced office or operations environments Benefits What We Offer Competitive salary (based on experience) Standard benefits package Direct exposure to executive decision\-making A role with real responsibility and trust Long\-term growth potential for the right person "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"700853235","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Administration"},{"field Label":"City","uitype":1,"value":"Fort Lauderdale"},{"field Label":"State\/Province","uitype":1,"value":"Florida"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"33301"}],"header Name":"Executive Assistant to the CEO","widget Id":"**********00072311","awli IntegId":"urn:li:organization:3758984","is JobBoard":"false","user Id":"**********00277007","attach Arr":[],"awli ApiKey":"86bseova2sjhdz","custom Template":"3","awli HashKey":"843d3ec372bd0e4ac3dadc3a90ab3ac6e9ea4a32ffbafbbe97d41d89dd7ca97514ad4fb0b228e98f08217b394dc0de4530e377b**********af63f29c07ff540","is CandidateLoginEnabled":true,"job Id":"**********07882021","FontSize":"12","google IndexUrl":"https:\/\/asctoday.zohorecruit.com\/recruit\/ViewJob.na?digest=961Gs49l.p5.5KVV2e40i7s523jOlOp694@ALGYW1gw\-&embedsource=Google","location":"Fort Lauderdale","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"nkfxpa8129a34a90a4fa5ad270c92b890422a"}

Job Description KW Reserve is seeking a High-Level Executive Assistant to partner with our owner, lead internal operations, optimize systems, and drive scalable growth. This is a leadership role for a systems-obsessed doer who thrives behind the scenes, making magic happen. This full-time, in-person role requires a highly organized, intelligent, and proactive professional who will accompany the operating principal daily, providing seamless executive and personal support. The ideal candidate is a critical thinker, an excellent communicator, and a tech-savvy professional with marketing skills and the ability to handle a fast-paced environment. Availability for occasional evening and weekend communication is expected, as well as a willingness to travel. Compensation: Compensation: $60,000-$70,000, based on experience Bonus opportunities based on performance Paid Time Off (PTO) Stipend Benefits Available Leadership growth and career development opportunities Compensation: $60,000 - $70,000 based on experience Responsibilities: Proactively manage and prioritize the calendar, ensuring seamless scheduling of appointments, closings, and meetings Act as a gatekeeper and liaison, managing correspondence, email, and scheduling Anticipate needs, troubleshoot challenges, and proactively offer solutions Take ownership of projects and tasks, identifying priorities and ensuring efficient execution Assist with real estate transactions, including documentation, client communication, and closing coordination Plan and coordinate events, speaking engagements, and public appearances Help refine systems and processes to increase efficiency and manage multiple priorities effectively Be available by phone and email for urgent needs outside of standard office hours Qualifications: Minimum of 3 years of experience supporting an executive at a high level Willingness to work evenings or weekends as needed Strong organizational and time management skills A proactive mindset with the ability to anticipate needs and prioritize effectively Highly assertive, organized, and self-motivated Excellent problem-solving and critical-thinking skills Thrive in a fast-paced, dynamic environment requiring adaptability and flexibility Exhibit professionalism, discretion, and confidentiality Creative, detail-oriented, and capable of managing multiple projects simultaneously Tech-savvy and quick to learn new systems and applications About Company At KW Reserve, we believe that buying or selling a home is more than just a transaction; it's a life-changing experience. That's why our team of experienced, passionate real estate professionals is dedicated to delivering exceptional, personalized service to every client. We take pride in the relationships we build and work relentlessly to help clients achieve their real estate goals. Our team represents the best and brightest in the industry, constantly raising the bar through innovation, research, and consumer education. In today's fast-paced market, clients need a trusted advisor, and that's exactly what we strive to be. With in-depth knowledge and a commitment to timely, accurate guidance, KW Reserve is the go-to source for real estate insight and expertise.

Our client, a highly reputable family office, is looking to hire a Personal / Executive Assistant for their West Palm Beach office. In this role, the candidate will provide end-to-end administrative, personal, and executive support across both personal and business matters. The successful candidate will demonstrate sound judgment, adaptability, and clear communication, with a can-do, flexible attitude. Candidate will have the ability to remain available, with notice, for key engagements and online during travel, when needed. This is an exciting opportunity to get involved, wear different hats, and join a dynamic team! RESPONSIBILITIES Manage all travel, dining, and accommodation arrangements, ensuring seamless logistics and detailed itineraries Coordinate calendars across multiple individuals, working closely with assistants, executives, and household staff Proactively oversee scheduling, personal appointments, reservations, and confirmations to ensure accuracy and efficiency Prepare and submit expense reports and track related documentation Plan, organize, and support business, personal and social engagements, including family gatherings and private events Welcome and assist guests in both office and household settings with professionalism and discretion Maintain ongoing communication with administrative colleagues and household team members Coordinate the pickup and delivery of personal items such as packages and mail Research, source, and purchase items as requested, including online and in-person shopping Maintain organized electronic filing systems Track incoming and outgoing correspondence, ensuring materials are properly filed Conduct research on various topics, summarize findings, and maintain related records Ongoing ad hoc assignments and projects as requested REQUIREMENTS 3+ years of relevant experience in a similar role - out of hospitality is a plus! Strong verbal and written communication skills Proficiency with Microsoft Office Suite and comfort with modern technology, including apps and smartphones Exceptional organizational skills and strong attention to detail Flexible approach with the ability to operate beyond a set job scope Confident, capable, and solutions-oriented professional Ability to manage multiple requests simultaneously, prioritize effectively, and respond with urgency when needed Proactive self-starter who takes initiative and follows through Ability to work flexible hours if needed (i.e. for events or to stay online when principals are traveling, etc.) Comfortable adapting to last-minute changes Able to work independently while collaborating effectively with a broader team Willingness to travel between residences as required College degree preferred SALARY $100-$135K (DOE) + Benefits + Discretionary Bonus Opportunity + Perks! HOURS 8:30am-5:30pm (DOE) + flexibility if needed This role is on-site, 5x/ a week, with the ability to travel between the office and residences There will also be flexibility to WFH during certain times of the year #IND1

JOB TITLE: Executive Assistant to the CEO LOCATION: Mandel JCC, Primarily Palm Beach Gardens, but may be require to be in Boynton Beach office on occasion CLASSIFICATION: Full-Time PAY: Salary: $60,000 -$70,000 About the Mandel JCC The Mandel JCC of the Palm Beaches is a vibrant, inclusive community center dedicated to strengthening Jewish life, fostering personal growth, and building meaningful connections. Through programs in fitness, aquatics, early childhood education, camps, arts & culture, and community engagement, the Mandel JCC provides a welcoming environment for individuals and families of all backgrounds. Position Summary Purple Unicorn, on behalf of the Mandel JCC of Palm Beaches, is hiring an Executive Assistant to provide high-level administrative support to the CEO. This position serves as a central point of coordination for communication, scheduling, and operational needs across the organization on the leader's behalf. Approximately 80% of the role is focused on direct executive support, and 20% involves broader organizational project work to support cross-departmental initiatives and agency priorities. The ideal candidate is proactive, detail-oriented, highly organized, and capable of managing a fast-paced environment with professionalism, discretion, and warmth. Position will require on-site support at the Palm Beach Gardens site; but may require to be in the Boynton Beach office on occasion. Hours are 8am - 4pm (M-F). Key Responsibilities Executive Support Manage the CEO's calendar, schedule meetings, coordinate appointments, and protect executive time with strong prioritization. Serve as the primary point of contact between the CEO and staff, board members, donors, members, and community stakeholders - with confidentiality top of mind. Ability to partner effectively with the board of directors and drive board governance. Prepare and edit correspondence, reports, presentations, talking points, and meeting materials. Support board-related communications, including scheduling, agenda development, minutes, document preparation, and follow-up. Monitor deadlines and track ongoing commitments to ensure the CEO stays informed and prepared. Other duties as assigned Organizational Projects Assist with cross-departmental projects, helping develop timelines, track progress, and maintain documentation. Provide administrative and operational support for major organizational events or initiatives. Collaborate with leadership and staff to ensure project needs are met efficiently and on schedule. Help streamline processes, create systems, and improve administrative workflows throughout the agency. Maintain organized electronic and physical files and recordkeeping systems. Support internal communication by helping draft announcements, reminders, and updates. Coordinate logistics for internal and external meetings, including room setup, technology needs, and hospitality arrangements. Assist with invoice processing, expense tracking, CEO reimbursements, and organizational purchasing. Help prepare reports or budget-related materials as requested by the CEO. Maintain confidentiality regarding financial, personnel, and organizational information at all times. Qualifications Required 4+ years of administrative or executive support experience, preferably supporting senior leadership. Exceptional organizational and time-management skills with the ability to handle multiple priorities simultaneously. Strong written and verbal communication skills. High professionalism and discretion when handling sensitive or confidential information. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with learning new technology systems. Customer-service mindset aligned with the JCC's mission and values. Preferred Experience in a nonprofit environment or community-focused organization. Familiarity with board governance or donor relations. Knowledge of Jewish communal organizations or cultural practices (welcomed but not required). Experience with CRM or project management systems. Personal Attributes Proactive problem solver with a positive, “can-do” attitude Strong attention to detail and follow-through Ability to stay calm, confident, and organized in a fast-paced environment Collaborative, supportive, and relationship-oriented Flexible and adaptable to shifting priorities Why Should You Join JCC? Jewish Community Centers are multi-service community agencies that provide a wide array of programs, courses, and activities for people of all ages. In addition to stimulating and rewarding work, you will enjoy a friendly family-like atmosphere that values your mental and physical well-being. JCC employees can use the on-site fitness facilities and take part in all the programs available. Competitive salaries and generous holiday, vacation, and healthcare plans underscore your importance to the JCC. In a recent survey of JCC employee satisfaction, more than 90 percent of professionals reported enjoying their jobs Benefits Health Benefits Competitive Pay Life, AD&D, Short Term Disability PTO: Vacation, Sick and Personal Days Voluntary Benefits: Pet Discount Program, Financial Wellness, Identity Theft Protection, Accident and Critical Illness Staff Discount on our Programs (FT and PT employees!) Our mission at the Mandel JCC of the Palm Beaches is to build community and enhance connection to Jewish life. We embrace employees, members and guests of any race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, marital status, familial status, or any other characteristic protected by Federal and State law. A non-discrimination clause concerning employment opportunity is incorporated in the Personnel Manual. The Mandel JCC of the Palm Beaches will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

Job DescriptionEXECUTIVE ASSISTANT ARC Group has an immediate opportunity for an Executive Assistant with a direct client in their Ft. Lauderdale, FL offices. The Executive Assistant will report to and assist the General Counsel with their schedule/calendar, communication, special projects, and at times communicating with customers during the legal claims process. We need someone who is detail-oriented, customer-focused, and has outstanding communication skills. Legal experience is a plus but not required. The Executive Assistant will play a crucial part in supporting our clients legal and claims departments, ensuring smooth operations and excellent service to clients. You will possess excellent communication skills and a commitment to delivering top-notch customer service. Executive Assistant/CSR Responsibilities Assist legal professionals with case management, document preparation, and legal research. Organize and maintain legal files, ensuring accuracy and confidentiality. Prepare and draft documents and communication under the guidance of attorneys. Serve as a back-up point of contact to the CSRs for clients regarding claims inquiries and updates Manage schedules and appointments May act as the gatekeeper for the executives, screening calls, and emails, and prioritizing their communications. Manage and organize confidential and sensitive information. Prepare reports, presentations, and other materials as needed. Manage special projects and initiatives as assigned by the executives. Act as a liaison between the legal and claims teams as well as other departments and customers Provide timely and accurate information to clients on the status of their claims. Assist clients in navigating the claims process and address any concerns or questions. Maintain accurate and up-to-date records of legal and claims activities. Communicate effectively with clients, legal professionals, and internal teams. Draft clear and concise correspondence related to legal matters and claims. Legal Assistant/CSR Requirements 3-5 years of experience A college degree is highly preferred work experience will be considered in lieu of this Possess excellent communication skills and a drive to deliver top-not customer service And understanding of legal terminology or processes is helpful but not required Adept at detailed record keeping Would you like to know more about our new opportunity?You can apply online while viewing all open jobs at ******************* ARC Group is a Forbes-ranked a top 20 recruiting and executive search firm working with clients nationwide to recruit the highest quality technical resources. We have achieved this by understanding both our candidate's and client's needs and goals and serving both with integrity and a shared desire to succeed. ARC Group is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce. We are a no-fee agency for candidates.

Job DescriptionBenefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative, operational and strategic support to the executive leadership team. The ideal candidate excels in a fast-paced environment, demonstrates exceptional judgment, maintains strict confidentiality and anticipates needs to ensure the organization and its executives operate with maximum efficiency. This role also involves event coordination, project management, office operations and support for key company programs. Key Responsibilities Executive Support Manage complex executive calendars, ensuring effective prioritization and conflict-free scheduling. Coordinate appointments with internal teams, clients and external partners. Prepare detailed meeting agendas, briefing materials, reports and executive-level presentations. Attend meetings to record accurate minutes, document decisions and track action items. Oversee all aspects of domestic and international executive travel, including flights, visas, accommodations, ground transportation, itinerary creation and handling any changes, refunds or credits. Prepare and submit expense reports with accuracy and timeliness. Serve as a trusted point of contact for executives, ensuring clear communication and professional representation. Operational & Administrative Management Organize and prioritize incoming communications, including calls, emails and requests. Maintain organized systems for documents, confidential files and executive workspaces. Oversee general office operations, including supply inventory and oversight, vendor coordination, workspace organization and FedEx shipping and supplies management. Manage and maintain storage areas and inventory systems. Oversee uniform inventory, including issuing uniforms and assisting team members. Coordinate guest hospitality, including arrangements for internal and external visitors. Prepare care packages, floral arrangements and birthday acknowledgments for team members. Oversee maintenance scheduling and basic management of the PC Van. Project & Cross-Functional Collaboration Assist in managing special projects and company initiatives across departments. Coordinate tasks, set deadlines, track milestones and ensure timely completion. Collaborate closely with Marketing and other departments on materials, presentations, logos, signage, digital assets and creative needs. Conduct basic research, compile data and support strategic planning efforts. Identify and address obstacles proactively, recommending solutions to keep projects on track. Event & Program Management Support the planning and execution of company events, meetings, conventions and executive programs. Organize logistics, timelines, communications and vendor coordination. Prepare event materials, including presentations, signage, branding and messaging. Serve as an on-site event lead, managing staff, supporting attendees and ensuring smooth execution. Provide hospitality and support for executives and special guests. Manage or support key company programs and special events, including: Presidents Circle PuroClean Classic NLC On the Move initiatives Conduct post-event evaluations and provide recommendations for future improvement. Relationship Management Build and maintain strong, professional relationships with internal team members, external partners, vendors and stakeholders. Ensure a positive experience for guests, executives and event attendees through proactive communication and high-quality service. Qualifications Bachelors degree or equivalent work experience preferred. 3-7 years of experience supporting senior executives, preferably in a fast-paced or high-growth environment. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. High degree of discretion, professionalism and sound judgment. Proficiency with Microsoft Office Suite, Google Workspace and related productivity tools. Advanced proficiency in Microsoft PowerPoint; ability to create professional, polished presentations. Ability to multitask, prioritize responsibilities and adapt to shifting demands. Strong problem-solving abilities and the ability to work independently. Must possess a valid passport and be able to travel internationally as needed. Key Competencies Proactive and resourceful Highly detail-oriented with strong accuracy Professional judgment and confidentiality Strong interpersonal and relationship-building skills Adaptability, resilience and calm under pressure Event and project management aptitude Strong follow-through and accountability Strong hospitality skills with a service-oriented mindset

Job DescriptionDescription: We are seeking a highly organized, discreet, and proactive Executive Assistant to support senior leadership. This role requires exceptional attention to detail, strong judgment, and the ability to operate effectively in a dynamic crypto-native environment. The ideal candidate is comfortable handling sensitive financial information, coordinating across global time zones, and adapting quickly as priorities shift. Executive Support Provide high-level administrative support to the CEO and/or executive team Manage complex calendars, meetings, and travel across multiple time zones Prepare agendas, meeting materials, and follow-ups for executive meetings Serve as a trusted gatekeeper, prioritizing communications and requests Operations & Coordination Coordinate with internal teams (finance, legal, operations, engineering) to ensure smooth execution of executive initiatives Track action items, deadlines, and deliverables across leadership projects Assist with onboarding/offboarding of executives and senior hires Maintain organized digital and physical records, including sensitive documentation Communications Draft and edit professional correspondence, presentations, and internal communications Liaise with external partners, investors, custodians, and service providers Handle confidential information with discretion and professionalism Crypto & Treasury Support Support treasury-related workflows such as reporting coordination, document preparation, and compliance tracking Assist with scheduling and documentation related to audits, custody providers, and financial reviews Stay informed on basic crypto terminology, tools, and industry practices (training provided as needed) Other duties as assigned by manager or designee. Requirements: 3+ years of experience as an Executive Assistant, Chief of Staff, or similar role Exceptional organizational, time management, and communication skills High level of discretion and integrity when handling sensitive information Strong proficiency with productivity tools (Google Workspace, Microsoft Office, Slack, etc.) Ability to work independently and manage competing priorities Experience in crypto, fintech, finance, or high-growth startups Familiarity with digital asset concepts (wallets, custody, blockchain basics) Experience supporting C-level executives or founders Comfort working with global teams and flexible schedules

Broward College has entered a pivotal chapter with a bold vision to become the number one destination for academic excellence. The Office of the Chief Strategy Officer and Senior Vice President plays a central role in advancing this vision, and we are seeking a highly capable, professional, and poised Senior Executive Assistant to provide high-level support, drive organizational efficiency, and serve as a trusted partner in the execution of strategic initiatives. Under limited supervision, the Senior Executive Assistant provides advanced, high-level administrative and analytical support to the office of the Chief Strategy Officer/Senior Vice President. This role requires strong judgment, attention to detail, and the ability to manage a wide range of operational and planning functions. The position serves as a strategic partner, supporting decision-making through data tracking, budget monitoring, and process improvement. The incumbent is expected to work independently and collaboratively to ensure organizational efficiency, maintain a high level of professionalism, and represent the office with a strong executive presence. Minimum Education: * Associate degree required. Bachelor's degree strongly preferred. * An equivalent combination of experience and education may be considered. Minimum Experience/Training: * Seven years of general administrative support, office, or related experience required. Three years must be at the executive/office management level. Experience in a higher education setting preferred. Essential Functions: * Provides high-level executive and operational support to the Chief Strategy Officer/Senior Vice President, ensuring priorities are managed efficiently. * Coordinates the drafting, editing, and production of reports, presentations, and communications with professional polish. * Manage scheduling, meetings, and travel logistics for the executive office, often across multiple stakeholders. * Analyzes data and prepares metrics reports related to departmental operations, strategic initiatives, or key performance indicators. Knowledge, Skills, and Abilities: * Proficiency in advanced PowerPoint functions to support high-level presentations. * Demonstrates strong organizational awareness, with the ability to manage competing priorities in a fast-paced, dynamic environment. * Works effectively across departments to support college-wide strategic initiatives. * Exercises sound judgment and discretion when handling confidential and sensitive matters. * Understands the interdependence between departments and proactively aligns support to broader institutional goals. * Skilled in navigating and adapting to various software systems, including advanced features in Microsoft Office, including Excel, and other platforms. * Maintains a high level of professional presence and communication skills, both written and verbal, when representing the executive office. * Quickly adapts to new technologies and can independently learn new tools to support operational efficiency. Our Culture: * At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty. Broward College offers an exceptional benefits package, including, but not limited to: * Affordable High Quality Healthcare Insurance (Medical, Dental & Vision) * Retirement Options - Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan * Wellness Program * Vacation/Paid Time Off * Winter and Spring Break Off * Paid Parental Leave * Tuition Assistance and Tuition Reimbursement are available to employees and family members Job Title Senior Executive Assistant Position Number P0078833 Job Status Full time Regular Department Marketing Location Willis Holcombe Center Pay Grade 415 Salary $60,000 - $70,000 (Salary commensurate with education and experience) Work Shift First Shift Work Schedule Monday-Friday/Weekends/Varies Hours Per Week 40 Posting End Date Open Until Filled Comments To be considered for this position, a completed online employment application form along with a resume and unofficial transcripts are required. Designated Essential Personnel No FLSA Status Exempt Position Classification Professional Technical Staff (PTS) Special Instructions to Applicant: For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to **************** or fax to ************, stating clearly the position name(s) and position number(s) the transcript is to be attached to. Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date. Please note that multiple documents can be uploaded in the "Resume/CV/Transcript/License/Certification" section of the application Please refer to link with the instructions on how to submit an application with multiple documents. *********************************************************************************** Employment is contingent upon successful completion of the required background screening process. Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes. Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college's non-discrimination policies, contact the Vice President for Talent and Culture at ************, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309. Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at ********************. Disclaimer The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.

*Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Curious ? Join the Insite Journey ! Full-Time, In Office 1510 SE 17th St 4th floor, Fort Lauderdale, Florida 33316, No Travel Why join Insite? 401k, PTO, and benefits (health, vision, dental, short/long term disability, and more eligibility within 1 month of start date). We also offer rotating employee events and activities, Hawaiian Fridays, and employee celebrations! Are you a good fit for our team? Insite's purpose is to help people win. We seek individuals that enjoy working in a collaborative environment and celebrate continuous improvement. We also seek people that strongly resonate with our Core Tenets: Embrace the Journey, Stay Curious, Be Exceptional, and Succeed Together! As the Executive Assistant & Office Operations Partner, you will partner closely with executive leadership while playing a hands-on role in how our office operates and how our culture comes to life. This position supports multiple C-Suite leaders and partners closely with AVP leadership to keep priorities organized and moving forward. In addition to executive support, this role works closely with Finance on reporting and invoicing items. You will help run operational meetings and internal events and contribute meaningfully to the planning, launch, and daily function of our new office space. This is a visible, fast-paced role that requires professionalism, adaptability, and a strong sense of ownership. How you can be Exceptional in this role: Provide high-level administrative and executive support to multiple C-Suite leaders, including calendar management, meeting coordination, and preparation of materials Support AVP leadership with scheduling, coordination, and follow-up as needed Partner with Finance on reporting, invoicing, and administrative finance items to ensure accuracy and timeliness Track invoices, approvals, and reporting deadlines and follow through to completion Coordinate operational meetings and leadership sessions, including agendas, logistics, and action items Plan and execute internal meetings, events, and firm activities that support engagement and culture Play an active role in the planning, setup, and ongoing operation of Insite's new office space Serve as front-of-house reception support in the new building, creating a welcoming and professional first impression Own office management responsibilities including supplies, vendors, organization, and daily functionality Anticipate needs, solve problems proactively, and bring structure to fast-moving priorities Represent Insite and Princess Cruise Lines with professionalism, warmth, and sound judgment in all interactions How you will help us Succeed together: Five or more years of experience in an Executive Assistant, Office Manager, or blended administrative and operations role Experience supporting senior leaders in a fast-paced, evolving environment Comfort working with Finance teams on reporting and invoicing processes Strong organizational skills with the ability to manage multiple priorities at once Clear and confident written and verbal communication skills High level of discretion, reliability, and attention to detail Proficiency with Microsoft Office and collaboration tools Ability to adapt quickly, stay flexible, and operate effectively without rigid structure How you can Stand out: Experience supporting executive teams in hospitality, professional services, or high-growth organizations Previous involvement in office launches, relocations, or buildouts Experience planning internal events or employee engagement initiatives A natural ability to anticipate leadership needs before they are requested Comfort balancing structure with flexibility in a dynamic environment A modern, service-oriented approach to executive and operational support Equal Opportunity Employer M/F/D/V

Job Brief: Since 1991, Spring Footwear has made a difference in the lives of consumers who have depended on our brands to deliver comfort and style. Product innovation, quality, value and flexibility are the cornerstones that contribute to our success. “To develop successful partnerships by creating and delivering the best quality, value, product and service every day!” The Executive Assistant/Office Manager will report directly to the CEO and President. This role provides high-level executive administrative support and project management. This position requires working across a variety of internal and external groups and learning all aspects of the business. Must have experience with business administration, strong administrative and executive support skills, company-wide communication, event and travel planning. This person should be willing and able to work independently with little or no supervision. The Assistant/Office Managerwill be a highly resourceful team-player, who is comfortable working in a fast-paced environment, thrives under pressure, while remaining flexible, proactive, and efficient. The individual will have the ability to exercise good judgment in a variety of situations, with strong problem-solving, Project and Team management , negotiation capabilities, along with leadership, business acumen, and outstanding relationship-building skills. Additionally, the ideal candidate will have strong verbal and written communication, demonstrated administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant/Office Manager must be creative, highly organized and resourceful. The Executive Assistant/Office Manager serves as the primary point of contact for internal and external constituencies on all matters pertaining to the ownership team, and serves as the voice and face of the company. Skills Required: 3+ years of c-suite executive level support Strong communication, interpersonal relationship building and maintaining capabilities. Strong organization skills that reflect ability to perform and prioritize multiple tasks seamlessly. Excellent attention to detail and eye for perfection. Proficiency in MS Office (MS Excel and MS Outlook) Be proactive in approach to problem solving with strong decision making capability. Project Management and Team building Proven ability to handle confidential information with discretion. Ability to achieve high performance goals and meet deadlines in a fast paced, constantly changing environment. Forward thinker who actively seeks opportunities and proposes solutions. We Offer Competitive wages and benefits Company paid Holidays and Vacation Profit sharing program Advancement opportunities We encourage qualified candidates to apply and join our growing team! Spring Footwear Corp. is an EEO employer, all employment is contingent upon a successful drug and back ground screening, as applicable to the job specifications. We administer the Florida Drug Free Workplace program, and as such, employees may be subject to reasonable suspicion drug tests, as ascribed by the Florida law.

Store Administrative Support Specialist The Store Administrative Support Specialist provides essential administrative, HR, and operational support to keep the store running smoothly and in alignment with company standards. This role manages office tasks, scheduling, reporting, onboarding coordination, and communication between the store and the corporate office. The position is ideal for someone detail-oriented, organized, and comfortable supporting multiple departments in a fast-paced retail environment. Key Responsibilities Manage day-to-day store office operations, including email, documentation, communication flow, and administrative tasks. Serve as the central liaison between the store, corporate departments, vendors, and service providers. Support HR processes such as onboarding, I-9 verification, disciplinary forms, performance evaluations, and confidential personnel documentation. Oversee weekly scheduling process, ADP timekeeping, PTO, and labor-related deadlines while partnering with department managers to resolve issues. Review and maintain key reports and communicate updates, expectations, and deadlines to store leadership and department teams. Serve as the point of contact between the store and Purchasing team, assisting with ordering issues, delivery tracking, vendor communication, and discrepancy follow-up. Coordinate repair and maintenance requests and track service tickets. Ensure pricing signage, TPRs, and item updates are executed accurately and in partnership with the Pricing team. Support the Store Manager with operational projects, audits, seasonal programs, and corporate initiatives. Maintain strong organizational systems and ensure company standards are consistently upheld Perform additional office operations tasks as assigned. Qualifications & Skills Required 3+ years of experience in retail administrative support, retail office support, HR support, or office management Strong computer skills (ADP, POS systems, scheduling software, Excel, Outlook, or similar programs) Excellent communication skills - clear, professional, timely Highly organized with strong attention to detail and follow-through Ability to multitask, prioritize, and meet deadlines Comfortable working with multiple departments and managers Preferred Experience in grocery, specialty market, food retail, or hospitality Familiarity with pricing systems, ordering software, and/or vendor communication Understanding of store operations or multi-department workflows Working Conditions Office-based role in a fast-paced retail environment. Ability to sit and work on a computer for extended periods. Occasional lifting of up to 25 lbs. Why Join Joseph's Classic Market? At Joseph's Classic Market, we take pride in delivering exceptional quality, value, and customer service. As a Store Administrative Support Specialist, you'll play a vital role in supporting daily operations and helping our teams succeed. You'll join a family-owned business where your contributions matter, your ideas are valued, and your work directly impacts the success of the store. Benefits Include: Positive Work Environment Competitive Pay Health, Dental and Vision Insurance 401(k) Plan Paid Time Off & Personal Days 20% Employee Discount Interview Process At Joseph's Classic Market, we utilize VidCruiter as part of our interview process. This platform allows candidates to complete video interviews at their convenience, giving our hiring team the opportunity to better understand your experience and qualifications early in the process. Employment Eligibility Joseph's Classic Market participates in E-Verify to confirm work authorization for all new employees. As part of the hiring process, employment eligibility will be verified through the U.S. Department of Homeland Security and the Social Security Administration.

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Government Law & Policy as a Legal Executive Assistant located in our Fort Lauderdale Office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team. This role will be based in our Fort Lauderdale office, on a in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. Position Summary The Legal Executive Assistant provides high-level legal support to a team of attorneys by providing a wide range of complex technical, document processing and administrative services in the assigned practice group/department(s). The successful candidate will effectively manage all aspects of the professional responsibilities of the assigned attorneys. Candidate should be flexible to work overtime as needed. Key Responsibilities Manages and maintains busy calendar, email and telephone; schedules appointments Prepares and organizes complex travel arrangements Maintains client files, updates contact lists Document management and production, drafts letters and correspondence (including word processing, transcribing and proof reading) Conserves attorneys time by reading, researching and routing correspondence Monitors, screens, and responds to and distributes incoming communication Process reimbursement expenses, heavy expenditure reporting and credit card reconciliation Manages client billing and collections, time entry Heavy client contact (including with opposing counsel and courts) for coordination and to assist with the management of client relationships Coordinates client engagement and conflicts process Assists in business development initiatives and filings Qualifications: Skills & Competencies Extremely organized, detail-oriented, able to multi-task and prioritize their workload and work well under pressure The successful candidate should be a self-starter, forward-thinking, action-oriented and focused Excellent interpersonal skills and the ability to collaborate well in a team as well as work independently Strong attention to detail and ability to manage time effectively Requires the ability to work under pressure to meet strict deadlines Excellent verbal and written communication skills Learn quickly to adapt to new situations The ability to respond outside of normal business hours Education & Prior Experience This position requires a minimum of 10-15 years' experience as an administrative or executive assistant, in a professional administrative position in large or medium size law firm Bachelor's degree or equivalent experience preferred Technology Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook required, as well as document management and other office technologies GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Job Description *Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Curious ? Join the Insite Journey ! Full-Time, In Office 1510 SE 17th St 4th floor, Fort Lauderdale, Florida 33316, No Travel Why join Insite? 401k, PTO, and benefits (health, vision, dental, short/long term disability, and more eligibility within 1 month of start date). We also offer rotating employee events and activities, Hawaiian Fridays, and employee celebrations! Are you a good fit for our team? Insite's purpose is to help people win. We seek individuals that enjoy working in a collaborative environment and celebrate continuous improvement. We also seek people that strongly resonate with our Core Tenets: Embrace the Journey, Stay Curious, Be Exceptional, and Succeed Together! As the Executive Assistant & Office Operations Partner, you will partner closely with executive leadership while playing a hands-on role in how our office operates and how our culture comes to life. This position supports multiple C-Suite leaders and partners closely with AVP leadership to keep priorities organized and moving forward. In addition to executive support, this role works closely with Finance on reporting and invoicing items. You will help run operational meetings and internal events and contribute meaningfully to the planning, launch, and daily function of our new office space. This is a visible, fast-paced role that requires professionalism, adaptability, and a strong sense of ownership. How you can be Exceptional in this role: Provide high-level administrative and executive support to multiple C-Suite leaders, including calendar management, meeting coordination, and preparation of materials Support AVP leadership with scheduling, coordination, and follow-up as needed Partner with Finance on reporting, invoicing, and administrative finance items to ensure accuracy and timeliness Track invoices, approvals, and reporting deadlines and follow through to completion Coordinate operational meetings and leadership sessions, including agendas, logistics, and action items Plan and execute internal meetings, events, and firm activities that support engagement and culture Play an active role in the planning, setup, and ongoing operation of Insite's new office space Serve as front-of-house reception support in the new building, creating a welcoming and professional first impression Own office management responsibilities including supplies, vendors, organization, and daily functionality Anticipate needs, solve problems proactively, and bring structure to fast-moving priorities Represent Insite and Princess Cruise Lines with professionalism, warmth, and sound judgment in all interactions How you will help us Succeed together: Five or more years of experience in an Executive Assistant, Office Manager, or blended administrative and operations role Experience supporting senior leaders in a fast-paced, evolving environment Comfort working with Finance teams on reporting and invoicing processes Strong organizational skills with the ability to manage multiple priorities at once Clear and confident written and verbal communication skills High level of discretion, reliability, and attention to detail Proficiency with Microsoft Office and collaboration tools Ability to adapt quickly, stay flexible, and operate effectively without rigid structure How you can Stand out: Experience supporting executive teams in hospitality, professional services, or high-growth organizations Previous involvement in office launches, relocations, or buildouts Experience planning internal events or employee engagement initiatives A natural ability to anticipate leadership needs before they are requested Comfort balancing structure with flexibility in a dynamic environment A modern, service-oriented approach to executive and operational support Equal Opportunity Employer M/F/D/V