Executive assistant jobs in Palm Harbor, FL - 266 jobs

WHY AMIkids? AMIkids makes a positive difference in kids' lives and families every day. Many of our kids have faced challenges in school and are involved with the legal system; we are giving them the opportunity to turn their lives around. For over 50 years, we have encouraged kids to make positive changes in their lives. We're looking for a highly organized and detail-oriented Executive Assistant to support our Senior Vice President of Operations and the Operations Team. This role is essential in ensuring program compliance, managing high-level projects, and coordinating critical communications across departments and stakeholders. The Executive Assistant will also be responsible for managing the Senior VP's calendar, including scheduling meetings, coordinating appointments, and arranging travel to support efficient and effective operations. If you thrive in a fast-paced environment, excel at multitasking, and want to make a meaningful difference, you may have a place on the AMIkids team. Video: We Are AMIkids Website: *************** What you will be doing: Provide high-level administrative support to the Senior VP of Operations, including managing schedules, travel, meetings, and communications. Lead and manage projects to ensure timely execution and compliance with state contracts and operational standards. Support Executive Directors and Operations staff in implementing key initiatives such as the Personal Growth Model, behavior management strategies, and quality assurance processes. Analyze data and prepare reports to assess program progress and identify areas for improvement. Draft and proofread correspondence, create presentations, and maintain confidential records and files. Coordinate meetings, prepare agendas, and distribute essential materials. Build and maintain relationships with board members, state agency staff, and stakeholders. Assist with special projects and represent AMIkids with professionalism and discretion. Qualifications Associates degree in business or secretarial science; bachelor's degree preferred OR ten (10) years of related experience Five (5) years solid executive level administrative work history Possess exceptional organizational skills and have a keen attention to detail, Ability to operate in a fast-paced work environment which requires substantial multitasking, Extremely proficient in Microsoft Office application (Word, Excel, PowerPoint and Outlook), Ability to research issue and gather relevant information, Ability to plan and organize work to ensure deadlines are met, Requires the ability to maintain absolute discretion and confidentiality expected of a professional at this level. What's in it for you? As well as gain an opportunity to make an exceptional difference in kids' lives, AMIkids offers a comprehensive benefits package including: Growth opportunities - we pride ourselves on developing our leaders from within Health Benefits - Medical, Dental, Vision, & Prescription Drug plan options; Health Spending Account, Company paid Life Insurance and AD&D PTO & Paid Holidays Wellness Benefits - EAP, Health Coaching, Stress Management Programs, etc. Employer Funded Pension Plan, Voluntary 403(B) Retirement Plan, Student Loan Forgiveness Program Pet Insurance, World Travel Assistance, Car Rental discounts, Gym Membership discounts, and more. Check out our website to learn more about what we offer! http://***************/Our-Careers/why-amikids/benefits

NOW HIRING! Senior Executive Assistant - Sheriff Location: Hernando County Sheriff's Office - Brooksville, Florida Reports to: Sheriff Al Nienhuis Status: Full-Time | Exempt | Pay Grade 21N Application Deadline: Open until Filled About the Position Are you a poised, intelligent, and highly organized professional who excels in a fast-paced, high-stakes environment? Do you bring the political awareness, discretion, and initiative required to support a high-profile elected official? The Hernando County Sheriff's office is seeking a Senior Executive Assistant to serve as the trusted right hand to Sheriff Al Nienhuis - a respected leader known for his commitment to conservative, efficient, accountable, and high-integrity law enforcement. This is a high-trust, high-impact position. This role sits at the center of strategic operations, public communications, and executive decision-making. The incumbent will manage sensitive information, coordinate with elected officials and community leaders, and ensure the Sheriff's Office operates with precision and professionalism. Essential Functions of this Position Serve as the Sheriff's primary administrative and communications liaison. Manage the Sheriff's calendar, correspondence, and high-level scheduling. Draft and proofread official communications, media releases, and internal memos. Represent the Sheriff's Office with professionalism in all public and private interactions. Attend or debrief key meetings, ensuring the Sheriff is well informed, prepared, and equipped for effective decision-making. Maintain strict confidentiality and demonstrate unwavering loyalty and integrity. Support crisis communications, rapid-response messaging, and public relations efforts. Assist with budget preparation and special projects that impact county-wide operations. Be available outside traditional office hours for urgent matters, law enforcement emergencies, travel coordination, and occasional community presentations or events. What We Are Looking For A sharp, politically astute professional with exceptional judgment. A proactive problem-solver who anticipates needs and takes initiative. A polished communicator with excellent writing, editing, and interpersonal skills. A calm, composed presence under pressure, especially in fast-paced, high-stakes situations. A team player who values public service, professionalism, and discretion. Minimum Qualifications High school diploma, GED, or equivalent. Preference will be given to applicants possessing an associate degree or higher in Business Administration, Public Administration, Management, or a comparable field of study. Minimum of five (5) years of progressively responsible experience in administrative support, executive assistant, or office management is required. Experience in law enforcement, government, legal, or high-security environment preferred. Strong computer, writing, and organizational skills. Why Join Us Serve alongside a respected Sheriff with a strong leadership legacy. Be part of a mission-driven agency that values integrity, innovation, and community trust. Work in a dynamic, high-impact role where your contributions truly matter. Enjoy a competitive compensation and comprehension benefits including: low-cost medical, dental, vision, life, and disability insurance as well as participation in the Florida Retirement System. Confidential Notice This position requires access to sensitive personal, law enforcement, and personnel information. Discretion, loyalty, and integrity are non-negotiable. Equal Opportunity Employer

The Executive Assistant s primary responsibility is to protect and optimize the CEO s time, enabling fewer interruptions, higher focus, and greater organizational impact. This role functions as a strategic partner to the CEO, not merely administrative support. The Executive Assistant operates proactively, exercises sound judgment, and manages critical workflows with minimal supervision. *Please note that there will be an assessment test given for this interview process. Skills: Strong communication, writing, and public relations skills. High attention to detail and ability to thrive in a fast-paced environment. Proficient in Microsoft Office Suite (Outlook, Word, Excel, OneDrive, PowerPoint) and cloud-based tools such as Dropbox, DocuSign, and Adobe. Proficient in Monday.com. Working knowledge in Canva. Qualifications: Proven leadership experience in fast-paced environments. Strong decision-making, problem-solving, and project oversight skills. Experience managing teams and driving efficiency. Proven ability to work in close partnership with executive teams (office manager, Operations etc) while maintaining discretion. Effective at building internal and external relationships. Excellent written and verbal communication. Highly organized, detail-oriented, and analytical. Able to multitask, prioritize, and adapt quickly to new technology under pressure. Core Purpose of the Role Protect the CEO s time by reducing unnecessary interruptions and distractions. Ensure the CEO s attention is consistently aligned with the company s highest priorities. Act as a trusted filter, gatekeeper, and force multiplier for executive effectiveness. What This Role Is A force multiplier for the CEO, extending capacity and effectiveness. A filter and gatekeeper for information, requests, and priorities. Proactive, anticipatory, and solutions oriented. Comfortable operating independently and making informed decisions. What This Role Is Not Task-only or reactive administrative support. A position requiring constant direction or oversight. Limited to scheduling or clerical responsibilities. Definition of Success The Executive Assistant is succeeding when: The CEO experiences fewer interruptions and greater ability to focus. Priorities are anticipated and managed before becoming urgent. Issues and problems are addressed accurately and on time. Communication is fast, clear, and aligned across internal and external stakeholders. First Weeks Expectations Within the initial weeks, the Executive Assistant is expected to: Draft and edit communications on behalf of the CEO. Provide a concise daily priority brief highlighting key meetings, decisions, and risks. Filter requests, noise, and low-value interruptions. Operate with minimal supervision while maintaining high standards of judgment and confidentiality. Manage the CEO s calendar and inbox, handling a high daily volume of communications (200+ emails per day) with accuracy and discretion. Qualifications Associate s or Bachelor s degree required. Preferred fields: Business Administration, Operations Management, or related discipline. Equivalent real-world experience will be considered in lieu of formal education. Job Type: Full-time Pay: $80,000 to $90,000 DOE Benefits: Health insurance Paid time off Holiday Pay Dental insurance Life insurance Vision insurance Schedule: 40-50 Hour/Week/Weekend availability - Monday evening meetings every week and every Saturday morning virtual meetings with follow-up after. Work Location: In person Benefits: Dental insurance Health insurance Paid time off Vision insurance Experience: Monday.com : 2 years (Required) Support of C-suite executive (CEO, COO, CFO)years: 4 years (Required) Work Location: In person

We're transforming the United States Government and we know that takes a dream team. We believe customer experience starts with employee experience, so we take care of our employees. We offer competitive pay and benefits, invest in employee growth, and offer a culture you can't find anywhere else. At Rise8, we continuously achieve unreached heights through next-level tech, and on-the-level collaboration. Together, we create continuous impact. We turn breakdowns into breakthroughs, make small steps into giant leaps, and deliver game-changing products through culture-changing process. We pair Risers with their customer counterparts and practice pairing at every moment to elevate people and teams and deliver results fast and forever. We work in small teams and rotate between them frequently so that we are able to meet new challenges and explore new ideas. Our methodology is about experimenting and learning, and our culture is empowering. We subscribe to an ethos of kindness. We make a point to bring empathy to each and every project and are guided by a promise and a purpose: to deploy critical outcomes to prod in order to drive relentless progress. Not just an idea. But an outcome. A better world. A world where every day, fewer bad things happen because of bad software. Rise8 is certified as a Great Place to Work with 100% of employees saying they love working here. A Note From Our CEO If selected for this role, you will be my right-hand partner-helping me move faster, stay focused, and drive critical initiatives across the company. You will act as an extension of my capacity, filtering information, coordinating priorities, and handling operational details so I can focus on strategy, external partnerships, and company leadership. Please ensure the responsibilities below reflect work that energizes you. This is a highly trusted position with broad access, fast pace, and significant impact. For the right person, it is an opportunity to contribute meaningfully to a mission-driven, high-growth company during a pivotal chapter. - Bryon Kroger, Founder & CEO As a Principal EA at Rise8: You will serve as the Principal Executive Assistant to the Founder & CEO of a high-growth company (50% YoY) operating at meaningful scale (>$50M revenue). You will act as an extension of the CEO's judgment, presence, and operating system. Your job is not to simply manage tasks. Your job is to remove friction, anticipate needs, and multiply leverage. This is an in-person role. Remote or hybrid candidates will not be considered. What this role is not: A stepping stone to Chief of Staff, Operations, Strategy, or Leadership A role for someone who wants to “grow out of admin” A role for someone who needs coaching, reassurance, or hand-holding A role for someone who wants visibility, credit, or a personal platform This role is for someone who gets deep satisfaction from elite support, takes pride in operational excellence, and sees their executive's effectiveness as their primary output. If you are looking for your next role after this one, do not apply. If you are looking to become the best EA you can possibly be, please keep reading. Core Responsibilities: Executive Leverage & Anticipation Anticipate needs before they are expressed Prepare context, materials, and decisions in advance Track all open loops and follow-ups without reminders Act independently within clear intent (escalate only when truly required) Calendar, Time & Energy Management Treat the CEO's calendar as a strategic asset Aggressively prioritize, decline, and reschedule meetings Build intentional buffers and protect deep work Say “no” on the CEO's behalf without hesitation Design days, weeks, and travel for effectiveness and sustainability Communication & Information Management Manage inbox, messages, and requests with precision Summarize complex threads into concise, decision-ready briefs Provide full situational awareness without irrelevant detail Draft communications on behalf of the CEO as needed Maintain discretion and confidentiality at all times Administrative Excellence (Non-Negotiable) Handle all administrative work with pride and precision Manage logistics, scheduling, travel, expenses, and preparation Maintain flawless attention to detail Execute without ego or complaint NOTE: If you believe certain tasks are “beneath” you, this role is not a fit. Stakeholder Interface Be direct, concise, and unfiltered with the CEO Be diplomatic, polished, and emotionally intelligent with the leadership team and external stakeholders Navigate high-expectation, high-status environments with confidence and calm Represent the CEO with taste, discretion, and professionalism Operating Style (Read Carefully) You will thrive here if you: Prefer clarity over consensus Like being micro-informed and working with leaders who expect the same Communicate concisely without monologues or filler Do not need emotional support to do excellent work Take pride in being invisible but indispensable You will not thrive here if you: Want mentorship toward a different role Need frequent affirmation Prefer ambiguous expectations Resist structure, standards, or accountability Want to “eventually do something else” What Success Looks Like The CEO's time, energy, and attention are protected and intentionally deployed Decisions move faster because context is always prepared in advance The calendar reflects strategy, not noise Details never slip The CEO is fully informed without being overwhelmed The leadership team experiences clarity, professionalism, and calm in every interaction involving you Must Have Significant experience as an EA to the CEO in a high-growth (~50% YoY) company at least ~$50M revenue Experience operating in complex, high-expectation environments Experience working with high-end talent and brand Demonstrated ability to operate at speed without dropping details High IQ and high EQ Excellent Google Workspace knowledge Outstanding organization and time management skills Excellent verbal and written communications skills Exceptional negotiation and interpersonal skills to collaborate with stakeholders at all levels of the organization. Discretion and confidentiality Must enjoy travel, events, and socializing with diverse people Nice-to-Have Experience as an EA to the CEO at a professional services or tech company Bachelor's degree in Business Administration, Finance, Management, or related field. Must Be In-person, full-time with CEO in Tampa, FL Able to travel up to 20% Able to go to after hours networking events Able to pass a background check Calm under pressure Self-directed and low-maintenance Comfortable making decisions within clear boundaries Energized by support, not resentful of it Salary The annual salary range for this role as it is posted is $90,000 - $120,000 regardless of final candidate location within the United States. The final job level and annual salary will be determined based on the education, qualification, knowledge, skills, ability, and experience of the final candidate(s), and calibrated against relevant market data and internal team equity. Benefits Flexible schedule in a 100% distributed workforce Premium Insurance: We cover up to 100% of the employee premium and up to 80% of the combined dependent premium on our base health plan, depending on pay band. We also cover 100% of the premium for employee and dependent Dental and Vision as well as employee premiums for Life and Disability coverage. Retirement: 401k match at 10% gross pay. Paid time off (PTO): 4 weeks combined accrued vacation and sick leave, 11 Federal holidays, your birthday, jury duty, and bereavement. Education & Training: Accrued budget of up to $3,500 per year for classes, travel, events, and materials. Home Office and Merch: We offer $750 per year for home office technology and equipment as well as $100 per year for Rise8 merch from our Swag Store. Wellness Budget: To encourage and support a well-rounded healthy lifestyle, we cover 100% reimbursement on a variety of wellness activities and products, up to $500 per calendar year. Rise8 is part of the Life Time Corporate Partner program. In lieu of your $500 annual wellness benefit, you can instead get a $75 monthly credit towards a Life Time membership ($900 annual benefit). Equipment: We offer a MacBook Pro How to Apply (Intentional Filter) Along with your resume, include a short note answering one question: Why do you choose executive support as your career, and what do you find fulfilling about it? Generic applications will not be reviewed. Final Note This role is for someone who wants to be exceptional at support, not adjacent to power. If that excites you, we want to hear from you. All of Rise8's work in this area is with Federal Government customers that require our employees involved with their projects be U.S. citizens. As such, this role requires U.S. citizenship. If hired, you would also be required to go through a background investigation. Rise8 is an Equal Employment Opportunity employer that will consider you for this role regardless of race, color, religion, gender, sexual orientation, marital status, gender identity or expression, national origin, genetics, age, disability status, protected veteran status, or any other characteristic protected by applicable law.

As an Executive Assistant you will provide high-level strategic and administrative support to the Senior Leadership Team(SLT), Chief Financial Officer (CFO), Chief Executive Officer (CEO) and Board of Directors. This role encompasses advanced executive assistant responsibilities, ensuring efficiency, strategic alignment, and seamless communication across executive leadership and board governance. Meticulous attention to detail is essential, as the role requires managing complex schedules, sensitive communications, and critical board processes with precision and accuracy. The ideal candidate is a proactive, highly organized professional who thrives in a fast-paced environment and can manage confidential information with discretion. This is a remote role, ideally located near our headquarters in Largo, FL. Key Responsibilities Executive & Operational Support Manage CFO travel, calendar and daily schedule Coordinate and support all SLT meetings including Friday staff calls live SLT meetings, QBR's, and GSM. Coordinate logistics and experience for internal and external meetings, including executive offsites, investor events, and SLT (Senior Leadership Team) meetings. Serve as a gatekeeper and liaison between the CFO and internal/external stakeholders Board Experience Support Plan board and committee meeting logistics, including hotels, meeting rooms, food and beverage, transportation, and IT Process expense reports and invoices for Board members and Board-related expenses Support with configuration and maintenance of the board portal and uploading materials. Support review and quality control for Compensation, Strategy and Audit Committee materials Plan and coordinate new director onboarding and orientation Assist with proxy statement and annual meeting planning, preparation, and execution. Support scheduling of Directors for Board and other Conmed meetings. Support Board Specialist on any scheduling or other administrative tasks related to supporting the Board. Support administrative steps related to Director Onboarding and Offboarding. Qualifications Minimum Qualifications Bachelor's Degree and a minimum of 3 years of relevant professional experience OR Minimum of 7 years of relevent professional experience without a degree. Preferred Qualifications Prior experience supporting C-level executives and working with Boards is strongly preferred. Demonstrated ability to manage complex projects, prioritize effectively, and maintain confidentiality. Skills & Attributes Exceptional written and verbal communication skills. High emotional intelligence and professional presence. Advanced proficiency in Microsoft Office Suite and collaboration tools. Strong judgment, discretion, and confidentiality. Strategic thinker with operational execution skills. Ability to work independently and collaboratively in a dynamic environment. High courage and ownership of the executive and board experience. This job posting is anticipated to close on January 29, 2026. We may, however, extend this time period, in which case the posting will remain available on careers.conmed.com. Please submit your application as soon as possible as we will be reviewing applications on a rolling basis as we receive them. This position is not eligible for employer based sponsorship. Disclosure as required by applicable law, the annual salary range for this position is $75,000 - $118,000. The actual compensation may vary based on geographic location, work experience, education and skill level. The salary range is CONMED's good faith belief at the time of this posting. Benefits: CONMED offers a wide array of benefits to fit your unique needs. Visit our Benefits Page for more information. Competitive compensation Excellent healthcare including medical, dental, vision and prescription coverage Short & long term disability plus life insurance -- cost paid fully by CONMED Retirement Savings Plan (401K) -- CONMED matches your contributions dollar for dollar, with the potential for up to 7% per pay period Employee Stock Purchase Plan -- allows stock purchases at discounted price Tuition assistance for undergraduate and graduate level courses Know someone at CONMED? Have them submit you as a referral before applying for this position to be eligible for our Employee Referral Program incentives! CONMED is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply. The Know Your Rights: Workplace Discrimination is Illegal Poster reaffirms this commitment. Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. If you feel you need a reasonable accommodation pursuant to the ADA, you are encouraged to contact us at ************ option #5.

Performs skilled and confidential administrative and secretarial services for the Executive Director, Board of Directors, other Directors, and administrative staff. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Provides administrative support to the Executive Director - including all correspondence, routing information, keeping files, answering voice mail, opening & sorting mail, and maintaining Executive Director's phone contacts. Provides administrative support to the Board of Directors- including scheduling meetings, preparing agenda packets, typing minutes, and maintaining all files/records. Coordinates food and beverage needs for meetings. Provides administrative support to other agency directors and managers, as needed. Responsible for coordination of all staff travel arrangements, including registrations, hotel & airline reservations, check requests to business office and dissemination of information to attendees of professional training and other conferences. Responsible for preparation of the monthly administrative calendar and for keeping Executive Director's calendar. Maintains agency contract files in accordance with agency standards. Opens and distributes all incoming mail on a day-to-day basis - agency wide Assists with processing all outgoing mail agency wide. Provides secondary relief to Receptionist, as requested. Maintains agency mailing list database. Maintains agency administrative files. Knowledge of agency policies, regulations, procedures, both programmatic and administrative. Maintains a high level of confidentiality for matters pertaining to all discussions and aspects related to the agency and personnel. Coordinates with Executive Director regarding all issues with Agency Events, including updating mailing list, working with Executive Director on location of event, preparing and mailing all correspondence, communication with caterer regarding menu selection, including all other issues regarding event. Attendance at all Board meetings which may be an after-hours requirement. Ensure all board members attend required JWB trainings. Provide all Board Meeting summaries to accounting for auditing purposes. Responsible for bi-weekly management meeting, scheduling, and meeting summary. Responsible for renewing all agency community partner licensures and immediately reports any agency changes to those partners. Addresses agency “.info” emails and/or communicates need to appropriate department/program for resolution. Prints out and distributes all informational agency brochures. Works with media department assure all department business cards are ordered and distributed. Other duties and specific projects as assigned. Required Skills/Abilities: Ability to use Internet for research for Executive Director's needs. Proficient in Microsoft Office and agency software, ex. AVATAR, postage system etc. Education and Experience: Preferred: Associate of Arts degree in Business or related field and four years of responsible administrative experience in a healthcare setting. Minimum: A high school diploma with business courses emphasized. Two years of clerical experience, Ability to use computer and all Microsoft Office applications, and type 55 wpm. Physical Requirements: Must be able to lift up to 15 pounds at a time. Must be able to sit, twist, bend and stand for long periods. Must be able to transport self from building to building and differing locations. Must be able to communicate orally and in writing. Special Working Conditions: Exposure to public and outside business officials/professionals, some client contacts, and at times treatment program conditions, occasional late hours or weekend events. Must pass a level II Background Screening ******************************** Primarily daytime business hours, Monday - Friday. 40 hours per week.

About the Role & Team At Disney, we‘re storytellers. We make the impossible, possible. We do this through utilizing and developing cutting-edge technology and pushing the envelope to bring stories to life through our movies, products, interactive games, parks and resorts, and media networks. Now is your chance to join our talented team that delivers unparalleled creative content to audiences around the world. “We create happiness.” That's our motto at Walt Disney Parks and Resorts. And it permeates everything we do. At Disney, you'll help inspire that magic by enabling our teams to push the limits of entertainment and create the never-before-seen! The Executive Assistant will provide essential administrative support to the General Manager of Disney's All Star Resorts. With a proactive mindset, resourceful approach, and flexible attitude, you will play a key role in ensuring our leaders have the tools and support needed to drive our missions forward. Your keen attention to detail, exceptional organizational skills, and problem-solving abilities will help maintain consistency across the organization while contributing to the magic of Disney and helping our team craft memorable vacation experiences that our Guests enjoy time and time again. You will report to the General Manager of Disney's All Star Resorts and will sit in Lake Buena Vista, FL. This is a Full-Time, onsite role. You Will: Every day in this role is different! On any given day you might: Manage complex calendars, travel, and entertainment expenses. Oversee onboarding/offboarding processes and track team time off in SAP. Plan recognition initiatives, team events, and office logistics. Handle office operations, including ordering supplies and equipment. Prepare reports, correspondence, and professional PowerPoint presentations. Schedule, facilitate, and document meetings, including managing AV needs and ensuring follow-ups on action items. Ensure the executive is well-prepared for meetings and events. Handle sensitive information with discretion. Partner with department teams on office procedures, IT troubleshooting and event coordination. Manage Workday headcount requisitions and track recruiting efforts. You Will Have: At least 3 years of office or equivalent experience providing executive support to Directors or higher in a corporate environment. Proven ability to manage complex executive logistics, including calendar coordination, resolving scheduling conflicts, preparing agendas, organizing travel (domestic and international), and preparing detailed itineraries. Strong written and verbal communication skills, with experience facilitating effective cross-team communication, managing sensitive information with discretion, and preparing polished executive materials. Advanced proficiency with tools such as Outlook, Microsoft Office Suite (Excel, Word, PowerPoint), Teams, SAP, Workday, and Concur and preferred experience with Coupa, Smartsheet, and/or Canva, with the ability to quickly adapt to new software and systems. Exceptional organizational skills, with a proven ability to prioritize tasks, meet deadlines, and efficiently manage multiple initiatives, including tracking and communicating progress. Demonstrated expertise in administrative tasks such as processing purchase orders and invoices, ordering office supplies, and addressing maintenance requests. A proactive, solution-focused problem solver, with a service-oriented approach to supporting executives and fostering team collaboration and engagement. Experience in coordinating events and meetings, onboarding new team members, and promoting a collaborative and engaged team environment. Proven track record of handling confidential information, exercising sound judgment, and maintaining a high level of discretion. High level of attention to detail, with the ability to manage urgent requests and ad-hoc tasks with minimal supervision. Preferred Qualifications Previous experience in a role supporting executives at The Walt Disney Company or similar large organizations. Ability to cultivate and maintain relationships with executives, peers, and cross-functional teams. Operations Leadership Experience. Experience in Space Planning and design. Education An Associate's degree or equivalent experience Bachelor's Degree in Business Administration, Organizational Leadership, Communications, or related fields is preferred Additional Information Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at **************************************** Job Posting Segment: Resort Ops Job Posting Primary Business: Resort- All Star Resort (WDW) Primary Job Posting Category: Executive Support Employment Type: Full time Primary City, State, Region, Postal Code: Lake Buena Vista, FL, USA Alternate City, State, Region, Postal Code: Date Posted: 2026-01-26

Executive Assistant to CEO Focus School Software is a fast-growing management software company. We thrive on creating some of the most innovative features on the market today, helping educators to meet their evolving needs in classrooms, district management, state reporting compliance, and other facets of student-centered education and technology. Currently, Focus is looking for energetic, creative, and experienced candidates who can help us succeed in our mission to serve an increasing number of districts across the nation. We keep our clients' needs at the forefront of everything we do, and as a company who understands the hard work of today's educators, Focus looks for employees who share our value towards education. Focus is looking to expand our team by adding an Executive Assistant to the CEO. The Executive Assistant will be responsible for managing and maintaining the CEO's calendars and correspondence, generating reports and documentation, as well as serving as a liaison to the CEO and other members of the Executive Team. As the Executive Assistant, you will be expected to work independently, as well as alongside the CEO, and must be able to work well under pressure to handle a wide variety of tasks and confidential matters with discretion. Minimum Qualifications: At least two years of professional experience as an Executive Assistant in a technology-related industry Strong organizational skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail Proficient in Microsoft Word and Excel Strong written and verbal communication Experience with coding/SQL Job Duties: Maintain CEO's calendar Plans, coordinates and ensures CEO's scheduled is followed Writng queries Arranging travel plans and agendas; compiling documentation for related travel Attend Executive meetings and record minutes Conducting product knowledge research Ordering/Maintaining marketing material Conference coordination (i.e. setting up booths, hotel arrangements) Sales coordination Scheduling demonstrations Preparing agendas and documentation for weekly meetings Daily & Weekly Reports Preparing bi-weekly expense reports Screening Executive emails Demonstrate the highest level of customer/client service Must be willing to travel at least 30% of the time Flexibility concerning after-hours communication with Executives and availability to travel on short notice is a must Focus School Software's compensation package offers the following benefits: Medical Insurance Dental/Vision Insurance Life Insurance Short and Long Term Disability Insurance 401(k) after 6 months Paid Holidays Paid Vacation and Sick Time

Monk Law Group seeks a Personal Assistant to assist management in our busy law practice. The Personal Assistant will work directly with the managing attorney and management on a variety of personal and profesional tasks as assigned. Monk Law Group practices primarily in family law, criminal defense, estate planning, elder law, and personal injury. The firm provides a 401(k) with employer matching contributions; paid holidays; and, bonus opportunities. This position will not be tasked with legal work as a primary function; however, cross-training may be offered in the future. Tasks performed in this position will include, but are not limited to: Calendar Management; Administrative Assistance on Office Tasks; Billing and Collections; Office Supply Management; Marketing and Advertising; and, Miscellaneous Personal and Professional Tasks as Assigned. Requirements: Excellent communication and organizational skills with the ability to multitask Calendar management skills Strong skills in task delegation and tracking In-person attendance Monday-Friday from 8:30 a.m. - 5:00 p.m. at our Lakeland Office Valid Drivers License and Reliable Vehicle

Join the People Helping People Velera is the nation's premier payments credit union service organization (CUSO) and an integrated fintech solutions provider. The company serves more than 4,000 financial institutions throughout North America, operating with velocity to help our clients keep pace with the rapid momentum of change and fuel growth in the new era of financial services. Our purpose: We accelerate partners' success through innovative financial technology solutions and inspired service. The Opportunity: This position plays a critical role by providing complex administrative support to the Executive and the Senior Leadership teams ('leaders'). The Executive Assistant ('EA') will coordinate and administer highly complex and confidential activities that need to be resolved daily in a responsible, efficient and timely manner. This individual is responsible for managing email and calendaring for their supported leader(s) and may be engaged to support enterprise-level initiatives and events. Being effective in this role requires the skills for building strong, trusting partnerships at executive, administrative, and employee levels across the enterprise. The individual needs to be able to lead tasks that require independent judgment, initiative, and the ability to influence without authority. This position requires with a hands-on, self-motivated, and astute individual who is flexible and thrives in a fast-moving, dynamic environment within an evolving industry. Day in the Life * Proactively provide personalized administrative support for multiple members of the Executive Leadership Team ('ELT') and/or Senior Leadership Team ('SLT') ensuring routine and complex matters are handled in a timely and professional manner. * Calendaring - manage all calendar items, ensure invitations are sent to appropriate audiences, resolve conflicts, anticipate future items and potential conflicts, manage deadlines, ensure sufficient working time. * Meeting Management - schedule with appropriate audiences, manage responses, resolve conflicts as needed, coordinate tasks such as contacting participants, preparing agendas, taking and distributing meeting minutes. * Event Management - ensure that all arrangements for any corporate sponsored events, industry events, and internal events are completed including travel, room reservations, registration, speaking engagements, etc. through collaboration with internal and/or external teams. * Expense Report Management - ensure that expenses are filed in a timely manner and in accordance with Accounting and Billing policies and deadlines. * Invoice processing - ensure that invoices are approved in a timely manner - gather any needed information for an informed decision. * Travel - book and manage all travel requests including airfare, hotel, ground transportation, dining reservations. Ensure information is readily available per the leader's preference. * Presentation and Reports - develop reports and presentations using the appropriate templates as needed. Proofread for acceptability prior to providing to the requestor. Distribute as directed. * Manage Correspondence - process email, US Mail, packages, etc. based on agreed upon access with the leader. Route correspondence or action items to appropriate staff and request action/information on * behalf of the leader. Initiate follow-up to ensure item was handled if a reply or specific action is requested. * Committee Support - where applicable, attend meetings, take minutes, and report on action items as needed. Prepare and maintain correspondence and documents. Act as custodian of corporate documents and records. * Onboarding - working with HR to onboard assigned new leader. Complete access request form, ensure equipment, corporate credit card, and facilities access are available day 1; schedule meetings for the first week based on onboarding plan. * Confidentiality - must maintain strict confidentiality of information obtained through email, meetings, correspondence, and all other communications. * Prioritization - direct and master a prioritization system for email, mail, voicemail and meetings to bring high priority items forward for interactive dialogue and direction. Rapidly handle or delegates the low priority workflow activities. * Interact and communicate professionally on all appropriate business priorities at an executive level with all levels of personnel, business partners, subsidiaries, vendors and consultants. * Backup - act as a backup for an assigned EA by providing support for the leader(s) they support when EA is out of the office, travelling for work or assigned to a large project. * Process Improvements - identify areas of improvement, work with manager to document, coordinate implementation of changes and measure success. * Perform other job duties as assigned. Qualifications: * Associate degree or five (5) years of administrative/operational support to managers, directors, and/or executives required. * Bachelor's degree preferred. * Three (3) years of experience as an Executive Assistant required or 5+ years as an administrative assistant or combination of years required. * Expert in Microsoft application suite, including Outlook, Excel, Word, and PowerPoint * Superior communication skills necessary to comprehend and compile communication on behalf of the leader. * Ability to interact and communicate effectively with all levels of internal staff, vendors, and clients. * Proficient in clear and effective business writing techniques. * Proven ability to adapt to change. Being able to change priorities and quickly move from one task to another as dictated by the leader. * Strong organizational skills that enable proactive handling multiple priorities with a sense of urgency. * Strong interpersonal skills and the ability to build relationships with all stakeholders. * Ability to work under general direction and be able to complete functions with minimal guidance/directions while producing accurate and quality results. * Proven ability to handle confidential information with discretion. * Adaptable to various competing demands and demonstrate the highest level of customer/client service and response. * Ability to effectively work in a high pressure, fast paced environment. * Superior problem-solving skills. Ability to anticipate and resolve issues from prior experience. * Ability to work effectively independently and as part of a functional team. * After normal working hours work may be required to respond to urgent requests. * Travel may be required to support on-site or off-site events. About Velera At Velera we are committed to fostering a workplace where every employee feels valued, respected, and connected. We understand, attract and engage a diverse workforce where every employee can live up to their full potential; ensuring that our employee base reflects the consumers we serve. The result of this effort is an inclusive environment where diverse talent thrives. We strive to foster a safe and inclusive work environment for people to bring their authentic selves in order to build a better community within our company and with our partners. Learn more about our commitment to Diversity, Equity, and Inclusion HERE! Pay Equity $67,700.00 - $86,300.00 Actual Pay will be adjusted based on experience and other job-related factors permitted by law. Great Work/Life Benefits! * Competitive wages * Medical with telemedicine * Dental and Vision * Basic and Optional Life Insurance * Paid Time Off (PTO) * Maternity, Parental, Family Care * Community Volunteer Time Off * 12 Paid Holidays * Company Paid Disability Insurance * 401k (with employer match) * Health Savings Accounts (HSA) with company provided contributions * Flexible Spending Accounts (FSA) * Supplemental Insurance * Mental Health and Well-being: Employee Assistance Program (EAP) * Tuition Reimbursement * Wellness program * Benefits are subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions Velera is an Equal Opportunity Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state or local law. Velera is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following "EEO is the Law" Poster. Velera will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the legal duty to furnish information. Velera is an E-Verify Employer. Review the E-Verify Poster here. For information regarding your Right To Work, please click here. This role is currently not eligible for sponsorship. As an ongoing commitment to reasonably accommodate individuals with disabilities please contact a recruiter at ********************* for assistance.

Join the People Helping People Velera is the nation's premier payments credit union service organization (CUSO) and an integrated fintech solutions provider. The company serves more than 4,000 financial institutions throughout North America, operating with velocity to help our clients keep pace with the rapid momentum of change and fuel growth in the new era of financial services. Our purpose: We accelerate partners' success through innovative financial technology solutions and inspired service. The Opportunity: This position plays a critical role by providing complex administrative support to the Executive and the Senior Leadership teams (‘leaders'). The Executive Assistant (‘EA') will coordinate and administer highly complex and confidential activities that need to be resolved daily in a responsible, efficient and timely manner. This individual is responsible for managing email and calendaring for their supported leader(s) and may be engaged to support enterprise-level initiatives and events. Being effective in this role requires the skills for building strong, trusting partnerships at executive, administrative, and employee levels across the enterprise. The individual needs to be able to lead tasks that require independent judgment, initiative, and the ability to influence without authority. This position requires with a hands-on, self-motivated, and astute individual who is flexible and thrives in a fast-moving, dynamic environment within an evolving industry. Day in the Life Proactively provide personalized administrative support for multiple members of the Executive Leadership Team (‘ELT') and/or Senior Leadership Team (‘SLT') ensuring routine and complex matters are handled in a timely and professional manner. Calendaring - manage all calendar items, ensure invitations are sent to appropriate audiences, resolve conflicts, anticipate future items and potential conflicts, manage deadlines, ensure sufficient working time. Meeting Management - schedule with appropriate audiences, manage responses, resolve conflicts as needed, coordinate tasks such as contacting participants, preparing agendas, taking and distributing meeting minutes. Event Management - ensure that all arrangements for any corporate sponsored events, industry events, and internal events are completed including travel, room reservations, registration, speaking engagements, etc. through collaboration with internal and/or external teams. Expense Report Management - ensure that expenses are filed in a timely manner and in accordance with Accounting and Billing policies and deadlines. Invoice processing - ensure that invoices are approved in a timely manner - gather any needed information for an informed decision. Travel - book and manage all travel requests including airfare, hotel, ground transportation, dining reservations. Ensure information is readily available per the leader's preference. Presentation and Reports - develop reports and presentations using the appropriate templates as needed. Proofread for acceptability prior to providing to the requestor. Distribute as directed. Manage Correspondence - process email, US Mail, packages, etc. based on agreed upon access with the leader. Route correspondence or action items to appropriate staff and request action/information on behalf of the leader. Initiate follow-up to ensure item was handled if a reply or specific action is requested. Committee Support - where applicable, attend meetings, take minutes, and report on action items as needed. Prepare and maintain correspondence and documents. Act as custodian of corporate documents and records. Onboarding - working with HR to onboard assigned new leader. Complete access request form, ensure equipment, corporate credit card, and facilities access are available day 1; schedule meetings for the first week based on onboarding plan. Confidentiality - must maintain strict confidentiality of information obtained through email, meetings, correspondence, and all other communications. Prioritization - direct and master a prioritization system for email, mail, voicemail and meetings to bring high priority items forward for interactive dialogue and direction. Rapidly handle or delegates the low priority workflow activities. Interact and communicate professionally on all appropriate business priorities at an executive level with all levels of personnel, business partners, subsidiaries, vendors and consultants. Backup - act as a backup for an assigned EA by providing support for the leader(s) they support when EA is out of the office, travelling for work or assigned to a large project. Process Improvements - identify areas of improvement, work with manager to document, coordinate implementation of changes and measure success. Perform other job duties as assigned. Qualifications: Associate degree or five (5) years of administrative/operational support to managers, directors, and/or executives required. Bachelor's degree preferred. Three (3) years of experience as an Executive Assistant required or 5+ years as an administrative assistant or combination of years required. Expert in Microsoft application suite, including Outlook, Excel, Word, and PowerPoint Superior communication skills necessary to comprehend and compile communication on behalf of the leader. Ability to interact and communicate effectively with all levels of internal staff, vendors, and clients. Proficient in clear and effective business writing techniques. Proven ability to adapt to change. Being able to change priorities and quickly move from one task to another as dictated by the leader. Strong organizational skills that enable proactive handling multiple priorities with a sense of urgency. Strong interpersonal skills and the ability to build relationships with all stakeholders. Ability to work under general direction and be able to complete functions with minimal guidance/directions while producing accurate and quality results. Proven ability to handle confidential information with discretion. Adaptable to various competing demands and demonstrate the highest level of customer/client service and response. Ability to effectively work in a high pressure, fast paced environment. Superior problem-solving skills. Ability to anticipate and resolve issues from prior experience. Ability to work effectively independently and as part of a functional team. After normal working hours work may be required to respond to urgent requests. Travel may be required to support on-site or off-site events. About Velera At Velera we are committed to fostering a workplace where every employee feels valued, respected, and connected. We understand, attract and engage a diverse workforce where every employee can live up to their full potential; ensuring that our employee base reflects the consumers we serve. The result of this effort is an inclusive environment where diverse talent thrives. We strive to foster a safe and inclusive work environment for people to bring their authentic selves in order to build a better community within our company and with our partners. Learn more about our commitment to Diversity, Equity, and Inclusion HERE! Pay Equity $67,700.00 - $86,300.00 Actual Pay will be adjusted based on experience and other job-related factors permitted by law. Great Work/Life Benefits! Competitive wages Medical with telemedicine Dental and Vision Basic and Optional Life Insurance Paid Time Off (PTO) Maternity, Parental, Family Care Community Volunteer Time Off 12 Paid Holidays Company Paid Disability Insurance 401k (with employer match) Health Savings Accounts (HSA) with company provided contributions Flexible Spending Accounts (FSA) Supplemental Insurance Mental Health and Well-being: Employee Assistance Program (EAP) Tuition Reimbursement Wellness program Benefits are subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions Velera is an Equal Opportunity Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state or local law. Velera is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following "EEO is the Law" Poster . Velera will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the legal duty to furnish information. Velera is an E-Verify Employer. Review the E-Verify Poster here . For information regarding your Right To Work, please click here . This role is currently not eligible for sponsorship. As an ongoing commitment to reasonably accommodate individuals with disabilities please contact a recruiter at ********************* for assistance.

If you are a current University of Tampa student, please search for and apply to student jobs here via Workday. Job applications for current students will not be considered if submitted through the external career center. Details The Administrative Assistant to the Vice President for Marketing and Communications provides high-level administrative, operational, and analytical support to ensure the efficient and effective functioning of the Office of Marketing and Communications. This position supports the Vice President and marketing senior leadership team in managing day-to-day operations, coordinating civic and university partner engagement, maintaining divisional budgets and analytics, preparing board and cabinet materials, and tracking strategic priorities tied to institutional goals. Duties and Responsibilities Executive and Administrative Support - Manage the Vice President's daily calendar, appointments, and scheduling logistics with a high level of accuracy and confidentiality. - Coordinate meeting preparation, including agendas, briefings, background materials, and follow-up actions. - Anticipate information needs, prepare briefing materials in advance of meetings, and ensure the Vice President is thoroughly informed and prepared. - Draft, edit, and proofread correspondence, memos, reports, and presentations for internal and external audiences. - Manage travel arrangements, reimbursements, and procurement card reconciliations in compliance with university policies. - Maintain organized digital and physical filing systems for correspondence, contracts, and institutional records. - Willingness to embrace new technologies and innovative organizational practices. - Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office. Budget and Operations - Track and reconcile the division's operating budget, including invoices, purchase orders, and vendor contracts. - Prepare monthly budget and variance reports; assist with forecasting and resource planning. - Liaise with Finance and Procurement on purchasing, compliance, and reporting needs. - Support the Vice President in ensuring that fiscal and operational processes align with institutional priorities and policies. - Assist in identifying process improvements and digital tools that enhance efficiency, tracking, and reporting accuracy across the division. Board, Cabinet, and Institutional Reporting - Assist in preparing executive-level reports and presentations for the President's Office, Cabinet, and Board of Trustees. - Compile divisional performance data and key performance indicators (KPIs) for monthly and quarterly review. - Coordinate timelines, gather inputs from team leads, and ensure all reporting deliverables meet quality and accuracy standards. - Support the creation of visually engaging presentations and dashboards that communicate outcomes and impact. Public Affairs Support - Provide project support senior leaders within the division as directed by the VP of Marketing and Communications. - Assist with logistics, scheduling, and materials preparation for media relations, crisis communication, and public affairs initiatives. - Support communications tracking and media monitoring efforts, ensuring follow-up and documentation of key outcomes. - Help coordinate messaging, speaking engagements, and event preparation for university leadership and community representation. - Maintain confidentiality and professionalism in handling sensitive institutional and media matters. Civic and Community Partner Engagement - Coordinate logistics and follow-up for the Vice President's participation in civic, community, and industry partnerships - Maintain a calendar of civic, donor, and community events where the Vice President or division is represented. - Track engagements and ensure timely follow-up, briefings, and communications with external stakeholders. - Support preparation of talking points, bios, and event summaries related to civic and community representation. Strategic Initiatives and Project Tracking - Support implementation and tracking of divisional strategic priorities and the Vice President's 90-day and annual plans. - Coordinate divisional planning and goal-setting sessions; monitor progress on key initiatives and institutional deliverables. - Maintain project trackers and assist in follow-up on action items resulting from cabinet, leadership, and cross-divisional meetings. - Collaborate with Marketing and Communications managers to gather data and updates for strategic dashboards and reports. Internal Communications and Team Operations - Serve as a central point of contact for the Office of Marketing and Communications, ensuring seamless communication flow within the division. - Support planning and logistics for team meetings, retreats, and recognition events that foster culture, collaboration, and morale. - Coordinate staff recognition, professional development, and team-building initiatives that reinforce the division's culture of creativity, collaboration, and shared purpose. - Draft and distribute internal division announcements and project updates on behalf of the Vice President. - Assist with onboarding of new employees and maintenance of team rosters, contact lists, and shared resources. Qualifications Required: - Associate's or Bachelor's degree (business administration, communications, or related field preferred). - Minimum of 3-5 years of progressively responsible administrative experience supporting senior executives or managing office operations. - Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Teams, SharePoint); comfort with analytics and project management tools. - Excellent written and verbal communication skills, with a strong eye for accuracy, detail, and professional presentation. - Proven ability to handle confidential information with discretion and sound judgment. - Demonstrated ability to interact professionally with senior executives, trustees, media representatives, and community partners. - Exceptional discretion, diplomacy, and judgment in managing sensitive and confidential information. - Strong organizational skills, time management, and ability to manage multiple priorities in a fast-paced environment. Preferred: - Experience in higher education, nonprofit, or marketing/communications environments. - Budget and financial management experience, including forecasting and expense tracking. - Familiarity with data analytics or KPI reporting. - Demonstrated ability to coordinate events, civic engagements, or community partnerships. Ideal Candidate Profile The ideal candidate is a proactive, resourceful, and detail-oriented professional who takes pride in anticipating needs and creating order out of complexity. They thrive in a fast-paced, creative environment and are energized by supporting a dynamic, high-performing division. They possess exceptional judgment, professionalism, and interpersonal skills, and they bring a calm, solutions-focused approach to challenges. They are a cultural ambassador-someone who supports the Vice President's servant-leadership style and helps foster a joyful, collaborative, and high-trust team culture within the division. The ideal candidate thrives in an environment where no two days are alike-balancing executive precision with flexibility, tact, and creative problem-solving. They are energized by being a trusted partner to leadership, a reliable point of contact for the campus community, and a behind-the-scenes force in advancing UTampa's national reputation and civic presence. Core Competencies - Professionalism and integrity - Strategic organization and attention to detail - Communication excellence (written, verbal, visual) - Initiative and independent judgment - Collaboration and relationship-building Additional Information • This position reports directly to the Vice President for Marketing and Communications. Required Attachments Please be sure to attach all required documents listed below in the attachment section at the bottom of the "My Experience" page of the application before continuing through the application. 1. Cover letter 2. Resume Work Schedule • This is a full-time, on-campus position based in the Office of Marketing and Communications. • Monday through Friday, 8:30 a.m. to 5:00 p.m. • Summer: Monday through Thursday, 8:00 a.m. to 5:30 p.m. • Occasional early morning, evening, or weekend hours may be required to support events or board/civic engagements. The University of Tampa offers great benefits to include: • FREE Tuition • Generous paid leave • Wellness initiatives • 100% Employer-Funded Health Reimbursement Account • 100% Employer-Paid Short & Long Term Disability Insurance • 100% Employer-Funded Employee Assistance Program • Discounted On-Campus Dining Meal Plans • FREE On-Campus Parking • Access to Campus Amenities (pool, library, campus events and more) • Fitness Center • Pet Insurance • Flexible Spending Accounts • And more! Submission Guidelines To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application. Background Check Requirements Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report. Additional Information This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.

Executive Administrative Specialist Please note: This position is contingent upon the award of a contract. We will provide updates on the status of the contract and next steps during the hiring process. Minimum Qualifications Summary Certification & Education Must possess a current U.S. Passport with ability to travel and work overseas. Must be able to meet COMSEC briefing and Local Element management certification requirements available under the OPNAVINST 2201.4, DoD Instruction 8523.01 and Air Force Manual 17-1301. SECRET security clearance Experience Required Preferred: Prior experience in the preparation and coordination of schedules, drafting of correspondence documents, Microsoft Office, and assisting in the coordination of operational tasks for Department of Defense senior personnel Strong writing, analytical, and reading skills, as well as the ability to effectively communicate Five years' military experience Job Objective Under a five-year contract, the Executive Administrative Specialist will support the United States Marine Corps Forces, Central Command (MARCENT) and subordinate commands. The scope of the requirement includes professional services for MARCENT located aboard MacDill Air Force Base (AFB), Florida, which serves as a Component Command to U.S. Central Command (USCENTCOM). Specifically, the Executive Administrative Specialist will support the Command Element. The Command Element directs executive level management and the required command and control actions for command-wide mission execution. Responsibilities Provide Executive Specialist proficiency level administrative support to the staff. Coordinate travel orders, travel order generation, and coordination of preparatory and closing actions associated with Key Leader Engagements. Support the preparation and coordination of schedules, drafting of correspondence documents, and assisting in the coordination of operational tasks from within and outside MARCENT. This position will directly support MARCENT's Chief of Staff. Manage calendars, including scheduling meetings, appointments, and travel arrangements Prepare correspondence, reports, presentations, and other documents Screen and prioritize incoming calls, emails, and other communications Coordinate communication between executives, staff, and customers Schedule and coordinate meetings, including preparing agendas, taking meeting minutes, and following up on action items Arrange for conference calls, webinars, and video meetings Assist in planning and coordinating events, conferences, and business functions Maintain organized filing systems for electronic and paper documents Ensure that all records are easily accessible and comply with security requirements Oversee office supplies and inventory, and place orders when necessary Ensure the smooth operation of office equipment and arrange for maintenance Coordinate office maintenance and logistics Assist with the management and tracking of special projects Prepare reports, presentations, and materials for project meetings and updates Assist with managing budgets and track expenses Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met Handle routine tasks with minimal supervision and take initiative in resolving issues Perform general administrative duties such as filing, photocopying, faxing, and scanning Provide additional support as needed, performing all tasks as directed by the Chief of Staff Education & Certification Must possess a current US Passport with ability to travel and work overseas. Must be able to meet COMSEC briefing and Local Element management certification requirements available under the OPNAVINST 2201.4, DoD Instruction 8523.01 and Air Force Manual 17-1301. Security Clearance SECRET security clearance Work Location MARCENT, MacDill Air Force Base, Tampa, Florida Travel: Must support the projected travel in support of government requirements to MARCENT AOR and supporting locations, which includes but not limited to the following countries: Bahrain, United Arab Emirates (UAE), Saudi Arabia, Jordan, Egypt, France, Germany, United Kingdom, Oman, Qatar, Kuwait, Iraq, Israel, Afghanistan, Syria, Lebanon, Yemen, Pakistan, Turkmenistan, Uzbekistan, Kyrgyz Republic, Tajikistan, Kazakhstan, Djibouti, Cyprus, Turkey, Italy, and Greece. The ideal candidate will be available for travel on less than 24 hours-notice to support personnel recovery and training for forward deployed forces. The ideal candidate will possess the ability to execute OCONUS travel throughout the Central Command (CENTCOM) AOR. About Lukos Lukos has been delivering professional services to the Federal Government for 15 years. We help a variety of federal agencies in areas such as national security, homeland security, international development, training, analytics, healthcare, and other professional services. Since our founding, we have grown to support all military services and multiple federal civilian agencies. About Our Name: Lukos is ancient Greek for “wolf”. The characteristics of the wolf match our approach to national security. The wolf is known for cunning, aggression, patience, and teamwork. An individual wolf is smart, strong, and resilient, but the true strength of wolves is their ability to work together as a wolfpack. Kipling said it best in The Law of the Jungle. "For the strength of the pack is the wolf, and the strength of the wolf is the pack." At Lukos we take care of our pack by offering full time employees competitive benefits to include: medical, dental, vision, 401(k), life insurance, short and long term disability coverage, paid time off and Federal holidays. Lukos is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, or national origin.

Salary: $39,312 - $60,985.60 The purpose of this job is to perform a variety of secretarial and administrative functions in support of an investigative services unit. Core Competencies Customer Commitment - Proactively seeks to understand the needs of the customers and provide the highest standards of service. Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve. Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations. Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals. Duties and Responsibilities Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below. Prepare and type responses to complainants and respondents, including sworn complaints and affidavits. Compose, edit and type correspondence. Respond to inquiries from the complainants, respondents, witnesses and government agencies to provide general or detailed information, as appropriate. Act as liaison with witnesses and prepares subpoenas if necessary. Obtain information and prepares responses to requests from complainant, respondent, witnesses, human resources and human rights board. Notarize documents for the investigation team. Schedule board meetings, witness interviews, mediation conferences and other meetings to ensure the timely disposition of investigations Take notes during investigative interviews. Summarize recorded interviews for investigators Maintain files and tracks deadlines. File complaints, affidavits, responses and other documents in case file. Maintain and update investigation records in electronic document management systems. Enter data into the case management system. Maintains activity reports and submits appropriate documentation to specific unit. Prepare closed case reports and distribute to the appropriate investigator. Ability to take responsibility for multiple tasks at the same time and organize own work to ensure on-time and accurate completion, including handling requests that require immediate attention. Ability to work effectively independently and as part of a team Manage the unit's shared mailbox and answer or route queries appropriately. Coordinate the distribution of incoming and outgoing mail. Review and distribute incoming mail for the unit. Print, scan, and photocopy documents. Perform a variety of secretarial activities including transcribing dictation, interviews, maintaining supervisor's appointment calendar, and establishing and ensuring the maintenance of a comprehensive, central filing system. Perform business related activities and functions regarding investigative office administrative practices and procedures Coordinate arrangements and agenda for Human Relations Board and board meetings and conferences; assemble materials, compile agenda and attend meetings. Maintain the strict confidentiality of records and reports pertaining to the work of the unit or department. May be required to be cross trained in the performance of basic investigative assistance and/or research. Performs other related duties as required Job Specifications Knowledge of policies, procedures, and rules of the assigned department function or operation. Knowledge of processing administrative and secretarial procedures, such as word processing, files and records maintenance, transcription, and other related procedures. Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar. Skill in the use of computers, computer related software or programs, local networks, databases, and internet search engines. Skill in communication and effective writing. Ability to transcribe documents and information from different sources. Ability to handle restricted, sensitive, and confidential information. Ability to serve the public and represent the County with courtesy and professionalism. Ability to effectively lead or supervise lower‐level administrative/clerical and administrative/secretarial staff. Considerable experience and comfort in basic office systems, including but not limited to, Microsoft office suite, Microsoft teams, adobe acrobat, and the internet. Friendly comforting and competent demeanor when dealing with the general public in difficult times. Confidence in ability to take initiative to research solutions, including those dealing with computer programs, when facing new situations. A genuine interest in expanding knowledge and professionalism in County government and pursuing trainings and resources that will benefit the entire investigations team. A positive attitude in receiving direction and ability to follow direction given. A genuine interest in being part of a team and working with colleagues in case management through the timeframe of an investigation. A genuine interest in learning new things and giving feedback that will continue to improve processes. Physical Requirements This job is performed in a professional office environment. This job is largely a sedentary role. This job may require the incumbent to lift boxed up to 30 pounds, open filing cabinets, and bend/stand as necessary. Work Category Sedentary work ‐ Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Minimum Qualifications Required Bachelor's degree in the related area; AND Three (3) years of administrative/secretarial experience which included one or more years as an Investigative Support Secretary. OR An equivalent combination of education (not less that possession of a High School diploma/GED), training and experience that would reasonably be expected to provide the job‐related competencies noted above; AND Possession of a valid Florida Driver's License. Emergency Management Responsibilities In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee's department, the County's Office of Emergency Management, or County Administration. Such assignments may be for before, during or after the emergency/disaster. Additional Job Requirements A department, depending on the nature of its mission and operations, may require that employees in all or certain positions in this job classification: Maintain the ability to pass the background checks required for the position. These background checks may include but are not limited to: Criminal History Background Check using Florida Department of Law Enforcement (FDLE) Criminal Justice Information Services (CJIS) Level 1 and Level 2 Background Screening (Ch. 435 Florida Statutes) Child Abuse, Abandonment, and Neglect Record Check using the State Automated Child Welfare Information System (SACWIS) Sex Offender and Sexual Predator record check using the list maintained by the Florida Department of Law Enforcement (FDLE) Possess the necessary job-related license(s) or certification(s) that may include possession of a Florida Driver's License (Class E). Career Progression Employees in this classification that acquire the competencies and minimum qualifications for the next tier will be able to apply for promotional opportunities through a competitive selection process. Employees will not automatically be upgraded to the next tier. Reclassifying a position is based on business need and financial impact and is not based solely on the job competencies or qualifications of the incumbent.

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Description Performs a variety of advanced administrative duties for a designated department including clerical and customer service functions. Handles and assists with specific projects as assigned by director. Additional Information Pushkaraj Hachibatti | Mindlance, Inc. | Office- ************

We are looking for an experienced personal injury legal assistant intake specialist. The job primarily will consist of opening Personal Injury files, speaking to adjusters, organizing property damage information, and prepping files to go to the paralegals. You'll be in charge of managing office correspondence, including answering phone calls and emails, scheduling meetings and travel, and informing our legal team of looming deadlines. You'll also order medical and billing records. This role will conduct further legal research as attorneys and paralegals desire. Previous experience in a personal injury law firm is desired. Bilingual (English and Spanish) is necessary for this role. Communication with adjusters on initial file/claim issues Communication with initial providers

Pinellas County Utilities seeks an Administrative Support Specialist dedicated to excellence and innovation in a fast-paced, team-oriented environment. The Administrative Support Specialist should be professional, well-organized, confident, and comfortable working with minimal direction, as well as comfortable with ambiguity. This position supports the daily operations of Pinellas County's Water Quality Division. This individual will ensure that all correspondence, communications, special projects, and scheduling are successfully completed to high-quality standards, maintaining accuracy, precision, and consistency. Who Are We? Pinellas County Utilities is a forward-thinking and innovative utility focused on solving problems, enhancing our services, and meeting the needs of today while planning for tomorrow. We believe in continuous improvement, building efficiencies in our processes, and making the necessary infrastructure investments needed to protect public health and the environment. We are passionate about public service and committed to providing a safe and enriching environment for our employees. At Pinellas County Utilities, our vision is to be the premier water utility focused on exceeding customer expectations through value-driven innovated services. The values of the Utilities Department are: Water Quality Adaptability Technology & Innovation Efficiency, and Reliability & Resiliency This Administrative Support Specialist position is located at: 1620 Ridge Road, Largo, FL 33778. Work Schedule: Monday - Friday; 8:00 a.m. - 4:30 p.m. The Ideal Candidate Is: * An efficient and critical thinker capable of creating high-quality written communication, presentations, Excel tracking sheets, comprehensive summaries, and data reports compiled from multiple documents, special projects, and key talking points. * A quality, concise, and clear business writer, as well as an exceptionally meticulous proofreader, capable of compiling a large, quarterly, multidivisional report. * A candidate who exhibits a high degree of professionalism and tact and is enthusiastic about gathering data and information to provide a comprehensive response that supports executive leadership. * Comfortable working in a fast-paced environment; confident in scheduling meetings, taking accurate meeting notes, and following up with staff on assigned tasks to ensure deadlines are met. * A highly organized individual who can anticipate needs based on an awareness of priorities and work plan expectations. Demonstrates initiative in providing organized and effective support to executive leadership. What Will You Do? * Provides direct administrative support to the Division Director of the Utilities' Water Quality and three Section Managers. The Division is comprised of three sections - Water Quality Monitoring, Utilities Laboratory, and Hydrogeology. * Manages the Division Director's calendar with confidence, often scheduling appointments, resolving conflicting appointments, and preparing for meetings with little input or direction. * Tracks incoming and outgoing emails for priority and promptly routes or responds to customer and internal correspondence. * Coordinates meetings with adherence to established scheduling protocols - agenda preparation, note-taking, and follow-up on action items. * Receives telephone calls, ascertains nature of business, personally handles those requesting routine information/appointments, and directs remainder to the appropriate team, ensuring necessary action has been taken to address the inquiry. * Prepares travel arrangements as necessary, including pre-and post-trip documentation processing, booking arrangements, and coordination with fellow Pinellas County Utilities (PCU) travelers, when necessary * Composes letters, emails, request forms, and memos for signature. * Assists the Division when needed with preparing files to be sent to Records Management. * Performs quality reviews of all documentation sent for signature by the Division Director or another member of the Executive Leadership team. * Prepares and collects data for Excel spreadsheets regarding personnel, operating, or budget information. * Submits new annual purchase orders and cancels old purchase orders. * Researches purchase order and invoice information to ensure accuracy and resolve discrepancies * Orders a wide range of supplies and other items on behalf of the Division. * Prepares and types a variety of reports. * Maintains a comprehensive electronic and paper file system and records, including personnel records. * Prepares and converts PDF documents from Word, PowerPoint, and Excel with the ability to merge documents accurately. * Operates a variety of office equipment and job-related software applications. * Submits facilities requests for building and meets with contractors to show where issues are. * Receives and distributes office mail. * Performs other related job duties as assigned. What Do You Need? Experience - Clerical experience in preparing, processing, and maintaining administrative records. Education - A degree in a related field. * At least 3 years of experience as described above; or * Associate degree as described above and at least 1 year of experience as described above; or * Bachelor's or higher-level degree as described above, and some experience as described above; or * An equivalent combination of education, training, and/or experience. Mandatory Requirements * Possession and maintenance of a valid State of Florida Driver's License upon hiring with eligibility based upon evaluation of a Motor Vehicle Record (MVR) driving report. * Assignment to work a variety of work schedules, including compulsory work periods in special, emergency, and/or disaster situations. * This position is primarily assigned to provide shelter support during disaster and emergency situations. However, the employee acknowledges and agrees that they may be reassigned to other operational needs, such as the Emergency Operations Center (EOC), the Utilities Operations Center (UOC), and the Citizen Information Center (CIC), if required. Highly Desirable * Experience working in a customer service-oriented, data-intense, technical environment. * A highly organized individual who is nimble, detail-oriented, and positive. * Able to learn new systems and provide recommendations to enhance workflow efficiency. Knowledge, Skills and Abilities * Knowledge of policies and procedures. * Demonstrates initiative in improving workplace processes. * Knowledge and experience as a special event coordinator. * Advanced Office 365 skills. * Above-average organizational skills, self-motivated * Efficient, critical thinker capable of creating high-quality written communication, presentations, and talking points. * High-quality, concise, and clear business writer, as well as an exceptionally meticulous proofreader, capable of compiling large reports. * Exhibits a high degree of professionalism and supports executive leadership. * Comfortable working in a fast-paced environment; confident in scheduling meetings and taking meeting notes. Efficient with collecting data from others and following up with staff on assigned tasks to meet strict deadlines. * Highly organized individual who is able to anticipate needs based on awareness of priorities and work plan expectations. * Demonstrates initiative in providing organized and effective support to executive leadership. * Knowledge of the principles, practices, and procedures of public and business administration as applied in a large organization. * Knowledge of County procedures and ability to apply this knowledge to tasks. * Ability to communicate clearly and concisely, both orally and in writing. * Ability to maintain effective working relationships with others. * Ability to plan, organize, coordinate, and support the work of professional, supervisory, and clerical employees across multiple divisions. * Ability to work independently on complex and confidential tasks. Why Choose Pinellas County? When you join Pinellas County, you're not just taking on a job-you're investing in your future. We believe in supporting our employees with exceptional benefits that help you thrive both professionally and personally. Here's why our benefits stand out as some of the best in the area: * Comprehensive Benefits Package: Enjoy affordable medical, dental, vision, life insurance, flexible spending accounts, and more that meet the needs of you and your family. * Florida Retirement System (FRS): Secure your financial future with a robust retirement plan that gives you peace of mind as you plan for tomorrow. * Generous leave time: Take advantage of time off to recharge and enjoy life outside of work. * Wellness Program: Access to county gyms 24/7 and wellness programs as part of our commitment to employee wellness. * Deferred compensation: Build your savings and plan for the future with flexible deferred compensation options tailored to your financial goals. * To learn more, see What We Offer Want To Learn More? Review the full classification description with the Physical/Mental Demands and Working Conditions at the below link. Administrative Support Specialist 1

Job Description Monk Law Group seeks a Personal Assistant to assist management in our busy law practice. The Personal Assistant will work directly with the managing attorney and management on a variety of personal and profesional tasks as assigned. Monk Law Group practices primarily in family law, criminal defense, estate planning, elder law, and personal injury. The firm provides a 401(k) with employer matching contributions; paid holidays; and, bonus opportunities. This position will not be tasked with legal work as a primary function; however, cross-training may be offered in the future. Tasks performed in this position will include, but are not limited to: Calendar Management; Administrative Assistance on Office Tasks; Billing and Collections; Office Supply Management; Marketing and Advertising; and, Miscellaneous Personal and Professional Tasks as Assigned. Requirements: Excellent communication and organizational skills with the ability to multitask Calendar management skills Strong skills in task delegation and tracking In-person attendance Monday-Friday from 8:30 a.m. - 5:00 p.m. at our Lakeland Office Valid Drivers License and Reliable Vehicle Powered by JazzHR jGq2SKdDnM

Pay rate: $20-$23/hour Performs department duties and assists in the development and monitoring of contracts. Essential Job Functions: Plans and coordinates contract monitoring activities for grant-funded agencies to ensure General Terms and Conditions, Special Conditions and/or other requirements are accomplished according to federal, state and local regulations. Facilitates administrative activities that support the Director of Programs, Research and Evaluation Officer, Programs Procurement Manager, and Program Manager Supervisor. Prepares and distributes annual contract packets for Program Department funded agency contracts; includes review for accuracy, assembles draft, follows internal routing processes and obtains signatures and logs executed contracts from all parties. Completes and documents activities generated through Pre-Contract Checklists and Funding Notices as well as cross-check associated funded program spreadsheets entries for completeness, accuracy and consistency. Provides technical or procedural assistance to funded agencies on administrative contract requirements and responds to inquiries from funded agencies. Processes and finalizes all contract amendments; reviews, edits, mails, and obtains signatures from all parties. Scans, tracks and maintains electronic and hard copy files of all information pertaining to funded agency contracts. Supports or provides technical assistance to internal staff on administrative procedures. Updates Contract templates, Attachments, Declarations, Special Conditions, communication templates all in preparation for new Fiscal Year (other forms as requested). Recommends improvements of administrative procedures to ensure operational efficiency and effectiveness of contract development or monitoring processes. Prepares annual funded program disaster form binder. Updates the Administrative Specialist desk manual and associated task forms. Maintains up-to-date training on internal Purchase Order (P.O.) procedures to process P.O. for Director of Programs and travel requests for Programs Department personnel. Qualifications: Education and Experience: Graduation from an accredited four-year degree granting college or university OR an associate's degree from an accredited college or university AND two years of experience preparing or monitoring contracts. Knowledge, Skills and Abilities: Working knowledge of County, State and Federal laws, guidelines and requirements governing contract structure, procedure and content. Working knowledge of formats and styles used in legal documents. Working knowledge of Microsoft Office Suite products and AdobeSign. Ability to read, understand, and interpret legal and insurance documents. Ability to communicate effectively both orally and in writing. Ability to work effectively with others.