Executive assistant jobs in Pasadena, TX

Executive Assistant Join a high-performing as the Executive Assistant becoming the trusted right hand to the CEO and an anchor to office operations. This is a full-time, direct hire, hybrid role based in Houston, TX with a meaningful opportunity to support executive leadership and contribute to operational excellence. Company Profile Values-based consulting firm specializing in professional development, leadership strategy, and organizational excellence High-impact services to top-tier law, finance, and private equity firms across the nation. Executive Assistant Role As the Executive Assistant, you will directly support the CEO and act as a central administrative resource across the team. This highly visible role requires exceptional organizational skills, discretion, and proactive problem-solving to manage executive scheduling, meeting preparation, logistics, and internal operations. Manage complex executive calendars, appointments, and meeting logistics Prepare the CEO for meetings and events by compiling reports, documents, and key insights Track CEOs priorities and ensure timely execution of follow-up tasks Coordinate domestic travel for the CEO and support team travel needs as required Maintain and update CRM systems, contact databases, and document archives Take detailed notes, transcribe meeting summaries, and manage task assignments Support client-facing events and assist with presentation materials Manage general office operations including vendor liaison, supply orders, and equipment tracking Oversee team expense reports and facilitate standard operating procedures for efficiency Create and edit reports, internal documents, and PowerPoint presentations Assist with civic, leadership, and professional commitments on behalf of the CEO Take initiative on special projects and ad hoc tasks in a dynamic environment Executive Assistant Background Profile: Bachelor degree required Minimum of 5 years experience supporting C-suite executives in a fast-paced, high-expectation environment Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); will be tested Knowledge of LinkedIn, QuickBooks, and HubSpot is a plus Highly organized with strong attention to detail, time management, and multitasking abilities Strong written and verbal communication skills; must pass grammar and communication assessment Discreet and professional, with a high degree of integrity and confidentiality Tech-savvy with a willingness to learn new tools and systems Positive, team-oriented attitude with strong interpersonal and relationship-building skills Comfortable in a small office environment with hybrid flexibility Must be authorized to work in the U.S. and pass a background check Features and Benefits of Client Competitive salary with annual bonus potential 20 days of PTO annually (vacation and sick leave) Simple IRA retirement plan with 2% company match Monthly healthcare stipend Hybrid work schedule with in-office presence in central Houston Collaborative team environment that values transparency, growth, and trust High-touch role with direct access to executive leadership and the ability to make a real impact Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas. Disclaimer: Sensitive and personal data will not be requested until a job offer is made and accepted. If you ever doubt the validity of

Executive Assistant to the CEO Are you organized, detail-oriented, and excited about joining a dynamic company? Employment Type: Full-Time, On-site Travel: Frequent travel to Washington, D.C. and other locations School Tours of America is seeking a high-level Executive Assistant to support the CEO in a fast-paced, growth-focused environment. This role requires exceptional communication skills, technological fluency, and the ability to manage sensitive and strategic responsibilities with professionalism. Key Responsibilities: - Manage the CEO's calendar, email, communications, and travel. - Prepare presentations, reports, briefings, and correspondence. - Lead the monthly Executive Committee Meeting, including agendas and follow-up. - Lead the Technology Strategy Committee and support IT-related initiatives. - Support multi-state travel, meetings, and operational logistics. - Coordinate cross-department communication and manage special projects. What We're Looking For: - 5+ years supporting a senior executive or C-suite leader. - Exceptional skills in email drafting, Excel, presentations, social media, and modern apps. - Strong organizational and project management skills. - Ability to exercise discretion and maintain confidentiality. - Tech-savvy, proactive, and capable of independent decision-making. - Bachelor Degree. Benefits: We offer a competitive compensation package including: - Medical, dental, and vision insurance options - Retirement savings plan - Paid time off (PTO) - Paid holidays - Company-sponsored life and disability coverage

Title: Executive Assistant is eligible for medical, dental, vision, and 401(k). We are seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. This role requires strong organizational skills, excellent communication, and the ability to manage multiple priorities with professionalism and discretion. Key Responsibilities Manage complex calendars, meetings, and scheduling. Coordinate travel arrangements and itineraries. Prepare, submit, and track expense reports. Serve as liaison between executives and internal/external stakeholders. Draft and proof documents, presentations, and correspondence. Maintain digital files and support daily administrative operations. Assist with meeting agendas, notes, and follow-up tasks. Qualifications: 5+ years supporting executives or senior leaders. Proficiency in Microsoft Teams, Outlook, Word, Excel, and PowerPoint. Strong calendar and time-management skills. Experience with expense reporting systems (e.g., Concur, Expensify. Excellent communication, organization, and attention to detail. Ability to work independently and maintain confidentiality.

Responsibilities: Serve as the first point of contact by answering calls and routing them to the correct team members or departments Handle all incoming and outgoing mail, packages, and courier deliveries Coordinate calendars and schedule appointments Provide broad administrative support, including: Organizing meetings and managing daily communication Arranging travel plans and itineraries Completing data entry, filing, and maintaining organized records Preparing draft documents and transcribing meeting notes Perform routine office tasks such as scanning, copying, and faxing Accompany and assist the General Manager during business travel when needed Offer occasional support for sales activities-such as following up with clients, preparing quotes, and updating customer information-while noting this is not a sales-focused position Qualifications: Strong command of Microsoft Office applications (Word, Excel, PowerPoint) Exceptional organizational abilities with strong multitasking and prioritization skills Clear, professional communication skills, both written and verbal High level of accuracy and attention to detail Ability to handle confidential information with discretion Experience with QuickBooks or comparable accounting software is an advantage Professional phone demeanor and the ability to manage calls smoothly and courteously Bachelor's degree preferred; equivalent experience may be evaluated Please note: This job description is not exhaustive, and additional responsibilities may be assigned as needed. 🏛️ The company is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to fostering an inclusive environment for all employees regardless of race, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. By submitting any application or resume to us, you will be deemed to have agreed & consented to us collecting, using, retaining & disclosing your personal information to prospective employers with the services provided by us.

Admin Assistant Compensation: $27 - $30 /hour, depending on experience Inceed has partnered with a great company to help find a skilled Admin Assistant to join their team! Join a dynamic team where you'll play a crucial role in supporting various operational functions. This is an exciting opportunity to work in a collaborative environment, assisting with essential administrative tasks and contributing to the company's success. The role is open due to team expansion, offering a chance to grow your career in a supportive setting. Key Responsibilities & Duties: Setup and train new and existing users on company systems Prepare and provide requested reports Coordinate with Legal on record-keeping procedures Manage offsite storage and document shredding services Assist with account setups for FedEx and UPS Support Office Depot user setups and approvals Handle conference center meeting reservations Collaborate with Supply Chain for restricted item approvals Process various invoices for payment Backup support for Senior Facility Coordinator Required Qualifications & Experience: Strong organizational and multitasking skills Experience with administrative support roles Proficiency in Microsoft Office Suite Ability to collaborate with various departments Excellent communication skills Nice to Have Skills & Experience: Experience with Iron Mountain Connect Familiarity with supply chain processes Background in legal record-keeping procedures Perks & Benefits: 3 different medical health insurance plans, dental, and vision insurance Voluntary and Long-term disability insurance Paid time off, 401k, and holiday pay Weekly direct deposit or pay card deposit If you are interested in learning more about the Admin Assistant opportunity, please submit your resume for consideration. Our client is unable to provide sponsorship at this time. We are Inceed, a staffing direct placement firm who believes in the possibility of something better. Our mission is simple: We're here to help every person, whether client, candidate, or employee, find and secure what's better for them. Inceed is an equal opportunity employer. Inceed prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. #INDHOU

A Legacy of Compassion and Impact - Be Part of Something Bigger For over 75 years, we've been a trusted pillar of care and support, beginning as BCFS (Baptist Child and Family Services) and evolving into what is now the First Day Foundation. Compass Connections continues to deliver life-changing services to vulnerable children and families nationwide. We provide comprehensive shelter, residential care, foster care, adoption, and community-based support services. At Compass Connections, we don't just offer jobs - we offer purpose. Join a mission-driven team that empowers communities, transforms lives, and builds brighter futures every day. What You'll Do: The Administrative Assistant at Compass Connections plays a vital role in supporting program operations through clerical, organizational, and compliance-focused responsibilities. This position requires a bilingual professional fluent in English and Spanish, with strong administrative experience and certifications in First Aid, CPR, and Emergency Behavior Intervention. ------------------------------------------------------------------------------------ PLEASE NOTE THE BELOW ARE REQUIRED AND/OR NON-NEGOTIABLE What Are We Looking For? Language Requirements: Must be fluent in English and Spanish. Academic Requirements: Required - High school diploma Certifications: First aid, CPR, and Emergency behavior intervention training provided. Work experience required: Three (3) years of progressive employment experience in a multifaceted clerical/administrative capacity. Key Things to know about the role: Department: Post-Release and Home Studies (PRHS) Pay: $24.64 - Hourly Location: Houston, TX. Employment Type: Full-Time, Permanent. Work Schedule: Monday-Friday, 8:00 AM - 5:00 PM Travel: Will need to commute to the on-site location. Occasional travel for training and/or regional/leadership conferences required. What do you get? Day-One Coverage: Company-paid Health, Dental, and Vision Insurance Optional Add-ons: Voluntary life insurance, short-term disability, spouse/child coverage Time Off: PTO, personal days earned quarterly, vacation, and 12 paid holidays Retirement: 403(B) retirement plan + other perks! Mission-Driven Work: Be part of a team that's committed to dignity, safety, and empowerment! ------------------------------------------------------------------------------------ Critical Action Items & Measurable Deliverables: Meet all federal and state regulatory guidelines and standards that apply to this position. Assist in tracking, screening, and hiring program applicants. Manage some purchasing for the program as directed by the supervisor. Write general correspondence, memos, charts, etc. Proofread copy for spelling/grammar and layout to ensure accuracy and clarity of the final copy. Oversee the maintenance of on-site personnel records in a confidential manner. Maintain billing files and reconcile payments received before forwarding the information to the account department. Organize and attend recruiting events. Assist in the new hire orientation as needed. Coordinate new staff information sharing with information technology, finance, human resources, and other departments as needed. Complete background checks and drug screening for all prospective employees as required by the division. Complete background checks on all staff every 2 years. Participate in workshops, seminars, education programs, and activities that promote professional growth and development. Work evenings, weekends, and holidays as needed or requested by the position supervisor. Implement Compass Connections' safety protocols in case of an emergency. Maintain confidentiality in all areas of the service population and program operations. Maintain Compass Connections' professional and ethical standards of conduct outlined in Compass Connections' employee handbook, including demonstrating respect for agency staff, the service population, and community members, and always complying with the required dress code. Other Responsibilities: Completes administrative and documentation tasks related to staff hires, onboarding, and departures from the agency. Maintain personnel files in compliance with agency policies and procedures and licensing and contract standards. Frequently traverse from one area to another within the administration building. Meet all deadlines required by the program supervisor and federal partners. Compass Connections is committed to following immunization recommendations produced by the U.S. Centers for Disease Control (CDC). As such, our company policy requires that all employees receive an annual Influenza vaccination or obtain an approved exemption as a medical or religious accommodation. This is a condition of employment, and all new hires will be responsible for providing proof.

Job title: Admin Assistant Payrate- 18.09/hr on W2 Work Hours ? 8-5 Monday- Friday Central Duration: 4 months with potential to go perm. if performs well Worksite location: La Porte, TX 77571 Top 3 Must-Have Skills 1.Prior Admin Experience 2.Excellent Customer Service 3. Excellent Technical skills, ability and willingness to learn new systems. The Administrative Assistant provides support to the zone operational support team and plant managers to improve the effectiveness and efficiencies in project and administrative activities. Answers phones and responds to requests. Provides assistance with product and service information. Serves as the go-to person for terminal inquiries and customer service. Research issues as it pertains to invoicing, cylinder balances, or any other account information. Organizes administrative operations, procedures, and filing systems .Data entry of accounts, contract maintenance and pricing, and entry of customer credits into SAP.Assists in maintaining, weekly, monthly, and annual reports. Maintains supplies by checking stock to determine inventory levels. Required Qualifications ● High School diploma or GED ● Prior admin experience ● Exceptional organizational and computer skills (must be highly proficient with MS Office/Google applications); has the ability to learn new computer applications quickly Preferred Qualifications ● Excel ● SAP experience

The Administrative Assistant for Student Ministries supports the Church by performing general administrative duties and providing support to the Student Ministry team. He or She must be committed to the Mission and Core Values of St. Martin's Episcopal Church. ESSENTIAL FUNCTIONS To glorify God every day by affirming and valuing the Christian faith as affirmed by the worldwide Anglican Communion, which emphasizes the Holy Scriptures as the primary authority and guide for individual faith and practice. Oversee all administrative aspects of Student Ministries, including maintenance of student databases, parent newsletter, and retreat and mission trip coordination. Oversee mail-outs (birthdays, life groups, etc.). Assist with and attend life groups as needed. Assist with budget/finance functions as appropriate, including credit card reconciliation and event payments. Engage parents and students in a loving and responsive manner. Attend departmental and staff meetings for input and informational purposes. Create and maintain big event binders containing all pertinent information on all Student Ministry events. Track attendance for Student Ministry functions. Maintain all necessary forms for Student Ministries. Assist in calendar planning and notification to the appropriate parties, including booking appropriate space for events in the online event scheduler. Ensure that office equipment is clean and well-maintained; includes procurement of replacements and supplies. Proofread any newsletter or mass communication pieces as assigned. Order supplies for Student Ministry. Perform related duties as required. SCHEDULE: This is a full-time position. Days and hours of work will generally be Monday - Friday, with occasional overtime on evenings or weekends if requested by leadership. No travel is expected for this position. EDUCATION AND EXPERIENCE: Required experience includes graduation from high school or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping. Additional eligibility qualifications include three to five years of increasingly responsible related experience, or any equivalent combination of related education and experience.

We are looking for a reliable and detail-oriented Administrative Assistant with hotel industry experience, specifically in revenue reconciliations (minimum 6 months required). The ideal candidate will possess strong computer skills, hospitality skills, excellent communication abilities, and experience in office management. This role involves handling various clerical and administrative tasks to ensure smooth daily operations, providing exceptional customer service, and maintaining an efficient work environment. Bilingual proficiency is a must, as well as experience with medical or dental reception and revenue reconciliation from travel sites. Requirements: Experience with hotel revenue reconciliation for at least six months is necessary. Must have a minimum of six months of experience with traveling websites, such as expedia, and Hotels.com. Fluent bilingual skills in English and Spanish-must be able to read, write, and speak both languages professionally Strong attention to detail and organizational skills Utilize Microsoft Office Suite and Google Workspace for report creation, correspondence, and scheduling Ability to work independently, follow instructions, and maintain accuracy Positive, professional attitude and strong communication skills Responsibilities include: Assisting with daily administrative tasks Performing revenue reconciliation duties for hotel accounts Maintaining reports, files, and documentation Communicating with team members, clients, and hotel partners in both English and Spanish Supporting management with additional tasks as needed If you're dependable, bilingual, and have the hotel revenue experience we're looking for, we'd love to hear from you! Job Type: Part-time Benefits: Dental insurance Health insurance Vision insurance Language: English and Spanish fluently (Preferred) Work Location: In person

The Executive Assistant plays a critical role in providing administrative support to the executive team at REE Medical. This role requires a highly organized and proactive individual who can handle a wide range of administrative and executive support tasks. The Executive Assistant will be responsible for managing calendars, scheduling meetings, coordinating travel arrangements, preparing reports, and handling confidential information. This role requires someone who can work independently, prioritize tasks, and maintain a high level of professionalism at all times. Responsibilities: Manage and maintain executive calendars, schedule meetings, and coordinate appointments Coordinate domestic and international travel arrangements including flights, accommodations, and ground transportation Prepare and edit correspondence, communications, presentations, and other documents Handle sensitive and confidential information with professionalism and discretion Organize and maintain electronic and hard copy files and records Assist with preparation of reports and presentations Coordinate and support various projects and initiatives led by the executive team Act as a point of contact between the executive team and internal/external stakeholders Provide general administrative support as needed, including answering phone calls, responding to emails, and ordering office supplies Requirements: Proven experience as an executive assistant or administrative assistant supporting senior executives Strong organizational and time management skills Excellent verbal and written communication skills Ability to handle confidential information with professionalism and discretion Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) Ability to multitask and prioritize tasks in a fast-paced environment Attention to detail and problem-solving skills Ability to work independently and collaboratively with a team Bachelor's degree or equivalent experience Requirements Key Qualifications: 3+ years of experience as an executive assistant to a CEO and/or senior executives Excellent organizational and time management skills Strong written and verbal communication skills Ability to handle sensitive and confidential information Proficiency in MS Office suite Ability to multitask and prioritize tasks effectively Attention to detail and problem-solving skills Strong interpersonal skills and ability to work well with others Bachelor's degree or equivalent experience preferred Benefits What REE Offers you: At REE, we believe in empowering our employees to thrive both personally and professionally. When you join our team, you become part of a dynamic and inclusive work environment where innovation and collaboration are celebrated. Comprehensive Benefits Package - Competitive salary: $85,000-$110,000 Salary Depending on Experience. - Health, dental, and vision insurance with Company-sponsored Life Insurance - Retirement savings plan with company match - Vacation time off, sick time off, and holidays Work-Life Balance - Flexible work schedules + hybrid options - Remote first environment with company-wide conferences annually - Employee assistance program for personal and family well-being Perks and Rewards - Employee discounts on products and services through Insperity - Recognition programs for outstanding performance - Company-sponsored social events and activities REE is only able to hire US citizens or those who are authorized to work in the US as full time employees (we do not provide visa sponsorship). This information is provided in compliance with Equal Pay Regulations across the US and is the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. The compensation offered to the successful applicant may vary based on factors including experience, skills, education, location, and other job-related reasons. REE Medical participates in E-verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Not open to 3rd party recruiters or submissions. REE will never ask for personal information or to purchase anything during the interview process, only communications from ***************** domain are representative of REE Medical, LLC.

JOB STATUS: OPEN POSTING DATE: 12/11/2025 CLOSING DATE: 01/07/2026 04:00 PM POSTING NUMBER: 051689 LOCATION: Admin Teaching & Learning - 874 POSITION TITLE: Secretary/Administration Department Level JOB DESCRIPTION: Under moderate supervision organize and manage the routine work activities of a central administrative department office and provide clerical support to a department director and other staff. DUTIES and RESPONSIBILITIES: * Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members. * Compile, maintain, and file all reports, records, and other documents as required. * Update handbooks, policy manuals, and other documents as assigned. * Maintain physical and computerized files, including mailing lists, records, visitor logs, and office communications. * Prepare materials for Board of Trustees meetings, if applicable. * Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations as necessary. * Order and maintain inventory of office supplies and program equipment. * Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures as necessary. * Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. * Maintain a schedule of appointments and make travel arrangements for department staff. * Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment. * Receive, sort, and distribute mail and other documents to department staff. * Assist staff, parents, and community as needed. * Assist in training new secretarial staff to the department. * Maintain confidentiality of information. * Other duties as assigned. * Regular attendance. EXPERIENCE: * One to three years secretarial experience QUALIFICATIONS: Education/Certification: * High school diploma or GED Special Knowledge/Skills: * Proficient skills in keyboarding, data entry, word processing, and file maintenance * Ability to use personal computer and software to develop spreadsheets, databases, presentations, and word processing documents * Ability to prioritize workflow to address the multiple needs of the supervisor or the department * Ability to multi-task numerous complex administrative activities * Effective organizational, communication, and interpersonal skills * Basic math skills CONTACT INFORMATION: Mental Demands/ Physical Demands/Environmental Factors: Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; occasional districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress APPLY TO: To apply for this position, click "login" above. Additionally, once you've logged into your WinOcular application, upload your current resume and letter of interest and ensure your application is updated. Current employees must apply using the internal system. Directors have requested no telephone calls, please. SALARY: PAY GRADE: AS - 6 - Minimum hourly rate - $21.00 DAYS: 226 START DATE: 2025-2026 School Year

Job Description Aria Signs & Design is looking for an Executive Assistant to join our company. This vital role provides administrative support, meeting coordination, event planning, travel coordination, expense reporting and many other administrative tasks for our leadership. The ideal candidate will be organized, a specialist at administrative support and a team player who can efficiently work with all levels of employees. Responsibilities: Administrative support - Coordinate all aspects of business meetings and events. Provide data entry, calendar coordination, and serve as a master of Microsoft Office Suite. Review and respond to correspondence and draft appropriate responses for the president of the company. Other - Manage expenses and prepare reports with receipts and other forms of documentation. General administrative support and other duties as assigned. Requirements: Minimum of two years of experience supporting an executive or manager Excellent communication and organizational skills with the ability to multitask Creative problem solving and practical time management skills Be able to assist multiple departments and be on top of their assigned task. Powered by JazzHR 4TPHA3mvi4

Open iT is a leading provider of advanced hardware & software usage reporting and optimization solutions. It's a software asset management solution which can meter and report on how individuals or groups use applications, servers, storage, databases and services across an enterprise. Open iT enables fully customizable usage reporting, granular chargeback for software and hardware usage, and industry-leading automated license management capabilities across Windows, Unix and Linux platforms. Founded in 1999, with offices in the Americas, Europe and Asia, Open iT, Inc. creates software for IT resource monitoring, reporting and optimization. "Our mission is to help companies around the globe reduce the cost and complexity of managing corporate IT assets." What Clients Say: " Open iT Software has helped us manage costs as we expand the business, supporting and supplying the needs of our highest producers. “We could not have done this without a tool like Open iT LicenseAnalyzer. It meters usage 24/7, always hard at work for us, analyzing and providing data for optimizing our software resources, even as we reduce or expand our activity levels. This is not a once a year job!" Dan Shearer, Manager Technology Enhancement , Burlington Resources "The ability to view our utilization rates and share this information with our administrators has brought our users a greater awareness of waste. Initially, our administrators were given the task of reducing and eliminating unnecessary licenses, but recently users have been trying to take on this responsibility themselves." Mr. Dai Matsubara, Chief of Global Information Systems HQ Engineering Systems Department , Nissan " Open iT LicenseAnalyzer has allowed us to monitor license usage and remove dormant licenses. This makes our license usage more efficient and reduces the need to purchase additional licenses." Dan Skantze, Senior Engineer Information Management , Norsk Hydro ASA "Newfield Exploration chose Open iT for the license monitoring software because it is the best in its class. When Newfield looked for information regarding its license usage, Open iT's technology, support and personnel were heads and shoulders above the rest of their industry peers." Jim Day, GeoscienceSystems Manager , Newfield Exploration " Open iT is an indispensable tool for monitoring and managing our data resources." Ole Preben Berget, Head of Reservoir Engineering Department & Chairman of the Computer Advisory Board , Statoil Job Description The Executive Assistant will directly provide administrative assistance to the CEO to help him ensure smooth transactions. He/ she will manage/oversee all communication, projects, and initiatives for the CEO. Key Responsibilities: The main responsibilities for this position include, but are not limited to: Responding to emails and document requests on behalf of the CEO Scheduling appointments and meetings. Conducting research and networking Maintaining confidentiality of highly sensitive information Updating job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations. Completing projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; adjusting plans. Qualifications Required Qualifications: Highly-developed interpersonal skills including listening skills, attitude, exhibiting a professional, energetic, proactive and enthusiastic demeanor Excellent written and oral communication skills Well-organized, detail-oriented, and has the ability to keep thorough and precise records and to multi-task with great follow-up skills Proficient in Microsoft Office Preferred Qualifications: Experience from a software publishing or sales organization Has experience in working independently and being flexible, adjusting priorities and tasks in real time to support the objectives of the management in similar organizations Team player, reliable and has a positive attitude Additional Information Benefits: Base Pay and Commission Health and Dental Plan (Co-pay & HSA) 401K Plan Extended Maternity Leave

Senior Executive Assistant - Office of the President - (2506711) Description Minimum Qualifications:Associate's degree or equivalent and seven years of professional experience at the executive level. Job Description:To provide executive-level support, including research and analytical duties, to the President, the President's Chief of Staff, and the President's team in carrying out the missions of the institution. Serves as a liaison between the President's Office and the institution-at-large. Provides support in daily operations by collaborating with and providing leadership and guidance to other staff members in the executive suite. Maintains and promotes a cooperative, collaborative, customer-focused work environment and effective communication between the Office of the President and members of the public and the organization as a whole. Preferred Qualifications:Relevant UTMB or healthcare experience. Job Duties:Serves as the liaison and interface between the President's Office, Chief of Staff, and the institution-at-large, its committees, and the education, health care, and research staffs. Provides direct administrative support to the President by managing schedules/calendars; handling email, mail, and telephone contact; planning travel; completing documentation for expense reimbursement; and other executive-level administrative support tasks. Executes, with minimal direction, administrative duties at the highest level, using significant discretion and judgment. Receives and tracks various requests, communications, and projects for the President and keeps the President informed about the progress and completion of these projects. May include conducting brief background research on organizations/constituents seeking interaction with the President. Promotes effective intra- and inter-office communication; ensures requests are responded to professionally and effectively, and deadlines are met. Supports patient advocacy by communicating efficiently with the Patient Services division to ensure that patients have access to appropriate information and resources and that patient complaints are resolved confidentially and appropriately. Manages the daily operations of the President's Office by collaborating and communicating effectively and providing leadership and guidance to other members of the President's team. Assist in developing the budget for the President's Office; tracks expenses and fund expense usage reports for endowments under the control of the Office of the President. Oversees and assures compliance with annual space survey, surplus inventory tracking, web trax inventory, and serves as inventory asset custodian. Serves as the liaison for communication and operations with areas that report directly to the President. Plans, organizes, and coordinates administrative responsibilities, including site visits, meetings, conferences, teleconferences, special events, speaking engagements, and other activities. Assists top executives in establishing and attaining goals and objectives. Coordinates and interacts with other executives and administrators or their associates, within institutional, system, or governmental settings. Prepares or directs preparation of reports, graphs, and charts. Responds to or initiates correspondence of a confidential or technical nature. Assist in maintaining updated institutional committee membership lists, appointment letters, and charters, and ensure selection of members and completion of annual appointment letters in a timely manner. Interviews candidates for administrative staff positions within the department. Represents the President's Office with the highest level of integrity, confidentiality, professionalism, respect, and a commitment to serving others. Adheres to internal controls and reporting structures. Performs related duties as required. Salary Range: Actual salary commensurate with experience. Work Schedule:Monday through Friday, 8 am to 5 pm, and as needed. Qualifications Equal Employment OpportunityUTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Primary Location: United States-Texas-GalvestonWork Locations: 0129 - Administration Bldg 301 University Blvd. Administration Building, rm 604 Galveston 77555 - 0129Job: Clerical & Administrative SupportOrganization: UTMB Health: RegularShift: StandardEmployee Status: ManagerJob Level: Day ShiftJob Posting: Nov 24, 2025, 10:37:40 PM

Get ready to buckle up and meet the powerhouse that's revolutionizing the Oil & Gas industry - ROGII! We're a dynamic team of tech enthusiasts who are not afraid to take risks and bring innovation to the forefront with our comprehensive software solutions. Here at ROGII, we're all about optimizing well operations and streamlining workflows for clients all over the world. And we've been smashing that goal out of the park with products that have been adopted by over 350 clients worldwide! But hey, we're not your average team. We're made up of ROGII Stars - creative, out-of-the-box thinkers who are always developing and improving our products with our users in mind, and you can find us all around the world. With each new day, we're pushing the boundaries of what's possible in our industry and having a blast while we do it. Now, here's your chance to join our team and help us continue being the unparalleled leader in our field. Join the revolution and let us help you lead the digital transformation for the Oil & Gas industry. We're seeking our next ROGII Star who can help us scale towards that goal. Let's ROGII and lead the digital transformation for the Oil & Gas industry together! Are you ready to embrace the future with us? About the Role Job Type: Full-time We are seeking a highly organized and dynamic individual to join our team as an Executive/Personal Assistant. In this role, you will provide comprehensive administrative support to our executive leadership while also managing personal tasks to ensure seamless day-to-day operations. Responsibilities: Executive Support: Calendar Management: Efficiently organize and manage schedules, appointments, and meetings for executives. Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and transportation. Communication: Facilitate effective communication by managing emails, calls, and other correspondence on behalf of executives. Document Preparation: Draft, edit, and proofread documents, presentations, and reports as needed. Meeting Support: Prepare meeting agendas, attend meetings, and take accurate minutes as required. Personal Assistance: Personal Calendar: Coordinate personal appointments, family events, and social engagements. Errands and Tasks: Manage personal errands, including shopping, deliveries, and other ad-hoc tasks. Home Office Organization: Oversee organization and maintenance of personal and home-related documents. Administrative Support: Office Management: Maintain a well-organized office environment, including inventory management and ordering supplies. Expense Management: Track and reconcile expenses for both professional and personal activities. Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality. Requirements: Previous experience as an Executive Assistant or Personal Assistant is preferred. Ability to manage multiple tasks and priorities with a high level of efficiency. Valid drivers license and a clean driving record. Strong written and verbal communication skills. Proficient in Microsoft Office Suite and other relevant office software. Capable of adapting to changing priorities and handling unexpected situations with poise. Demonstrated ability to handle confidential information with utmost discretion. At ROGII, we value diversity and are committed to creating an inclusive environment for all employees. We offer a competitive salary, comprehensive benefits package, and opportunities for professional growth and development. If you are passionate about accounting and want to be part of a dynamic team that is revolutionizing the Oil & Gas industry, we encourage you to apply for this exciting opportunity.

About Us: Rise Group Management is a leading organization with a robust portfolio in construction, real estate, and insurance. We value innovation, collaboration, and excellence, ensuring a supportive and growth-oriented workplace. Job Description: Rise Group Management & Benchmark Insurance Group is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. This full-time position is based in Houston, TX. If you are an ambitious professional who excels in managing complex schedules, improving processes, and maintaining efficiency across various departments, this role is perfect for you! Key Responsibilities: Calendar & Task Management Manage executive calendars, scheduling priorities, and meetings. Prepare and organize weekly and monthly task reviews. Take ownership of meeting minutes, correspondence, and report preparation. Organize and maintain physical and digital records for executive projects. Ensure seamless coordination for internal and external events. Design & Marketing Oversee web development and branding projects, ensuring deadlines are met. Contribute to copywriting, social media strategy, and content creation. Maintain brand consistency across materials for Rise Group and its subsidiaries. Design and manage visual assets for campaigns, flyers, and outreach materials. Human Resources Oversee employee onboarding, offboarding, and HR compliance for multiple entities. Collaborate on recruitment, performance reviews, and team metrics. Develop and manage employee engagement and HR documentation processes. Vendor Management Onboard and supervise vendors for maintenance and service contracts. Obtain competitive bids and negotiate contracts to maximize value. Monitor vendor performance and manage disputes. Qualifications: Advanced organizational and communication skills. Experience with task prioritization and project delegation. Proficiency in Google Drive, Microsoft Teams, and QuickBooks. Creative flair in web development, branding, and marketing projects. Familiarity with HR processes and property management. Benefits: Starting annual salary: $60,000. Comprehensive benefits package, including: Health insurance (100% covered). 14 days of paid time off. Company credit card and cell phone. Opportunities for professional growth within a dynamic organization.

Executive Assistant to the President Reports To: President Position Type: Full-Time Description: The St. John Paul II Foundation is a national Catholic apostolate proclaiming the Good News about life and family through education and formation. We accomplish our mission through three hallmark initiatives - Together in Holiness, Converging Roads, Clergy Initiatives. The Executive Assistant to the President will be responsible for planning the Splendor of Truth Gala and assisting the President in the management of a portfolio of major donors and fulfilling the other duties of overseeing the organization. Foundation's Philosophy of Philanthropy: We believe that prospective and current donors are persons who deserve to be treated as persons. We emphasize the importance of cultivation, an apostolate of friendship, and “becoming an expert in the humanity” of the donor. Cultivation and extending invitations to prospective donors requires boldness, patience, and persistence. It is essential that development activities encourage, rather than discourage, care for the soul, growth in faith, and deepening of family and professional life of the donor. In addition, the Executive Assistant agrees to teach, advocate, encourage, counsel, and witness in keeping with the beliefs and practices of the Catholic faith and teachings. Major Duties: Act as an extension of the Office of the President. Manage both business and personal schedules of the President by coordinating and organizing meetings, appointments, events, and travel arrangements with an ability to anticipate competing demands in order to prioritize tasks based on importance and urgency. Proactively gather documents for meetings, prepare presentations, and organize reports. Sit in on meetings and take minutes, if requested. Work closely with Chief of Staff to maximize the President's travel plans by arranging meeting logistics and planning social events with current and prospective donors in the destination city and ensuring that the President has a detailed travel agenda and any supporting documents prior to departure. Assist President in communication and action steps to ensure prospects and donors move regularly through the donor management cycle by prioritizing emails and phone calls, drafting correspondence, and responding on behalf of the President. Proactively coordinate and set up meetings, meals, drinks, or coffees with donors and “Friends of the Foundation”. With the guidance of the President, maintain a communication schedule and ongoing stewardship notes for current donors. Plan and oversee all aspects of the Splendor of Truth Gala (i.e. coordinating details, securing event committee, and organizing volunteers and staff, etc.). Plan, coordinate, and execute special events for the Office of the President, including post-event follow-up. Familiarize yourself with the President's fundraising portfolio; update and maintain the President's portfolio of donor records within the database and giving charts throughout the year. Attend and represent Foundation at social and other external events. Serve on-site at local conferences and attend other miscellaneous philanthropy meetings or events. Maintain strict confidentiality with all matters. Contribute to the professional environment and Catholic culture of the Foundation. Participate in staff meetings and other projects connected with the Foundation and perform other duties as assigned by the President. Qualifications: Associate's or Bachelor's degree or relevant experience in Business or Office Administration Proficiency in Microsoft Office Suite and Google Suite Strong organizational and project management skills, as well as excellent attention to detail Excellent written and verbal communication skills Strong Candidates will: Manifest a passion for the Church's teaching on the Gospel of the Family and the Gospel of Life. Demonstrate an ability to manage several high-level projects simultaneously and with great attention to detail. Exhibit an ability to independently move projects forward, prioritize tasks, and meet various deadlines across multiple projects. Maintain a high level of professionalism in working with Church officials, staff, partners, and benefactors. Possess knowledge of how to implement and execute a successful marketing strategy. This position is located in the Greater Houston area and requires the candidate to work in-office. The ideal candidate will be in the area or willing to relocate. Compensation is commensurate with education and experience.

About the Role The Executive / Personal Assistant to the CEO is a dynamic individual that will play a pivotal role in supporting the CEO and driving seamless operations of her office. Are you an organized multitasker with a keen eye for detail and a passion for providing exceptional administrative support? This is your opportunity to showcase your skills, collaborate with cross functional teams and be the driving force behind our CEO's success. Step into a fast-paced environment where no two days are the same, and your contributions will make a tangible impact on our company's growth. If you're ready to take your career to the next level as a trusted partner and make a real difference, we invite you to join us as our CEO's new Executive / Personal Assistant. Essential Job Responsibilities · Manage and organize the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Coordinate with internal and external parties to ensure efficient time management. · Handle incoming calls, emails, and other forms of communication on behalf of the CEO. Prioritize messages, draft responses, and ensure timely and effective communication. · Make travel arrangements, including booking flights, accommodations, transportation, and preparing itineraries. Coordinate logistics and necessary travel documents. · Prepare meeting agendas, documents, and presentations. Attend meetings, take minutes, and follow up on action items. Ensure that meeting materials are organized and accessible. · Perform various administrative duties, such as managing files, handling expense reports, processing invoices, and maintaining confidential records. Assist with document preparation, editing, and proofreading. · Provide personal support to the CEO, such as managing personal appointments, handling personal correspondence, and organizing personal events or functions. · Build and maintain professional relationships with internal and external stakeholders, including clients, partners, and team members. Serve as a liaison between the executive and others, representing them professionally. · Conduct research, compile data, and prepare reports or presentations as requested. Providing relevant information and insights to assist the executive in decision-making processes. · Handle sensitive and confidential information with utmost discretion and professionalism. Maintain a high level of confidentiality and ensure appropriate safeguards are in place. · Prioritize tasks, meet deadlines, and manage competing demands effectively, and anticipate needs, proactively address issues, and adjust priorities as necessary. · Identify opportunities to improve efficiency and implement effective organizational systems. · Assist in coordinating and managing special projects, initiatives, or events, and monitor project timelines, track progress, and provide regular updates to the executive. · Oversee the smooth functioning of the CEO's office, including ordering supplies, managing budgets, coordinating with IT support, and handling other administrative tasks as required. · Assist with personal tasks and errands as requested by the executive. Competencies you must have · Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.· Strong written and verbal communication skills, including professional phone etiquette.· Attention to detail and problem-solving abilities.· Ability to maintain confidentiality and exercise sound judgment.· Strong interpersonal skills and the ability to work effectively with individuals at all levels of the organization.· Flexibility to adapt to changing priorities and work in a fast-paced environment. Experience and Qualifications · High school diploma or equivalent; additional education or certifications in office management, or business administration is a plus. · 5+ years experience as a personal assistant or executive assistant, preferably supporting senior-level executives. · Proven experience providing high-level administrative support is crucial for an executive assistant role. This includes managing calendars, scheduling appointments, coordinating meetings, handling correspondence, and organizing travel arrangements. · Demonstrated experience in managing complex calendars and schedules is essential. This includes coordinating appointments, meetings, and events, resolving scheduling conflicts, and ensuring the executive's time is optimized. · Proficiency in office productivity tools, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management systems. Work Environment · Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting. · Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching. Ability to work in both indoor and outdoor environments, and Work with frequent interruptions, maintain emotional control under stress. Background and credit check required. No misdemeanors permitted. Compensation: $15.00 - $18.00 per hour We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Welcome to Makiin, a vibrant and dynamic Thai dining experience nestled in the heart of Houston's prestigious Hanover in River Oaks. At Makiin, we invite you on a culinary journey where traditional Thai plates are reimagined with a modern and inventive twist. Indulge your senses as we take you on an unforgettable adventure, where the rich heritage of Thai cuisine intertwines seamlessly with innovation. Our visionary founder and team of passionate chefs, drawing inspiration from the vibrant streets of Thailand and armed with their creative prowess, have curated a menu that pushes boundaries and surprises even the most discerning palates. Each dish at MaKiin is a masterpiece, meticulously crafted with the finest ingredients, ensuring that it not only pays homage to tradition but also elevates it to new, unparalleled heights. However, MaKiin is much more than the sum of its exquisite dishes. It is a destination that transcends boundaries, where tradition gracefully intertwines with innovation to create a one-of-a-kind experience. While you savor our delectable creations, you'll find yourself immersed in an ambiance that effortlessly fuses contemporary elegance with the welcoming embrace of warm hospitality. The stage is set for you to create cherished memories, engage in captivating conversations, and embark on a culinary journey that resonates long after the last bite. Our journey is propelled by a company culture that thrives on rapid growth and limitless potential. As a member of our team, you'll join a company guided by a passionate management team that is committed to nurturing your talents, fostering your growth, driving the narrative of modern hospitality concepts forward, and crafting history with every innovative idea you bring to life. Welcome to MaKiin -- where tradition meets innovation, and every bite tells a story.

The Executive Administrative Coordinator- oversee and administer the operational support of the executive office, providing executive level assistance and project management to the Boys & Girls Clubs of Greater Houston President & CEO with a dotted line reporting to the Director of Board Governance & Communication (BGCGH). Under the guidance of the President & CEO, this position offers the executive office with a wide range of special projects and support in order to achieve organizational objectives. Ensures excellent preparation and planning for critical meetings with internal and external stakeholders, as well as scheduling coordination. Ensures that executive office has all of the essential knowledge to adequately represent the mission in the community and convey the organization's objectives and priorities. Under the guidance of the Director of Board Governance & Communication, support tasks relating to the board of directors, including meeting planning and coordination, information management, report writing, and scheduling. MAJOR JOB TASKS AND RESPONSIBILITIES: Executive Office (60%) 1. Assist with planning, prioritizing, and organizing support for the executive office of the President & CEO. 2. Collaborate with the President and CEO to oversee the Executive Office's planning, coordination, and execution of meetings. 3. As requested, support the President & CEO with organizing, scheduling, and executing monthly Leadership Team meetings. Coordinate with internal departments to schedule regular and intermittent employee meetings. Maintain precise data pertinent to internal meetings, committee meetings, and events. 4. Effectively coordinate logistics for key meetings, calendar invitations, technology, and facility preparedness and required travel arrangements. 5. Assist the CEO in making efficient and timely decisions by gathering, organizing, and evaluating information from all relevant departments. 6. Ensure that the CEO is prepared for internal and external meetings based on organizational priorities. 7. Manage or participate in special projects as required by the President & CEO, guaranteeing quality and timely outputs; monitor deadlines, follow up on allocated projects, and offer proper coordination on activities requiring research and engagement with internal and external stakeholders. 8. Partner with the President/CEO to maintain consistent communication and stewardship of key stakeholders, such as, but not limited to, board members, donors, public officials, community partners, etc. 9. Support the internal and external communications of the CEO in collaboration with the Director of Board Governance & Communications and the Vice President of Development. As required, prepare presentations for internal and external stakeholders, creating and revising written memos, talking points, letters, and other internal and external communications on behalf of the CEO. As required, manage correspondence, speeches, talking points, and other writing materials. 10. Provide administrative assistance with comprehensive coordination of internal and event preparations with high level of critical thinking. to the President & CEO as needed Board Governance (40%) 1. Provide administrative support to the Director of Board Governance, such as composing and sending correspondence, compiling information, and preparing reports. 2. As needed, coordinate the arrangements for Board and Executive Committee meetings and other major committee gatherings. Ensuring logistics are in order prior to meetings, such as invitations, RSVP reports, technology, room setup, facility preparedness, and food. 3. Attend Board and Executive Committee meetings and take minutes. Documents the proceedings of all committees. 4. Maintain board contact data, committee lists, rosters, and record/profile information. 5. Facilitate communication between the board and the leadership of BGCGH. This includes pre-read packets, regular organizational updates, agendas, and calendar invitations. Additional Assignments 1. Manage and/or participate in special projects for organization-wide leadership groups including but not limited to East Texas Area Council, Honorary Board (ELA), Texas Alliance, as requested, by the President & CEO and/or by Director of Board Governance. 2. May be assigned other special projects. MINIMUM RESPONSIBILITIES: 1. Bachelor's degree from an accredited college or university in the fields of communications, business, public relations required or 15 years of equivalent experience in lieu of degree. 2. A minimum of three years of progressively responsible work experience in management or administration required. 3. Strong IT skills, with knowledge of Excel and other Microsoft Office products, and database management, such as Raiser's Edge or Board Effect, preferred. 4. Administrative, organizational, and time management abilities of the highest caliber. 5. Effective meeting management abilities, including the establishment of an agenda and objectives, identification of necessary participants and preparation, documenting of critical talks, and management and follow-up. 6. Capability to maintain a high level of confidentially; ability to establish constructive working relationships within a large organization; capacity to garner the respect and trust of staff, board members, and other important stakeholders. 7. Capability to operate in a setting characterized by conflicting demands, project management, effective prioritization, and concurrent progress on numerous objectives. 8. Meet internal and external customer requirements in a manner that gives customer satisfaction and outcomes. 9. Strong oral and written communication abilities. 10. Strong administrative and organizational skills RELATIONSHIPS: Internal: Communicate with Club staff, administrative staff and Leadership Team. External: Communicate with Board Members, donors, vendors and general public. PHYSICAL REQUIREMENTS/ WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to fingers, handle, feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; taste or smell. The employee frequently is required to sit. The employee must regularly lift and/or move up to 30 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. BOYS & GIRLS CLUBS OF GREATER HOUSTON INC. is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company