Executive assistant jobs in Passaic, NJ - 1,485 jobs

AlTi Tiedemann Global ("AlTi") is a NASDAQ listed global wealth and investment advisory firm partnering with the world's most discerning and dynamic families, business owners, trusts, foundations, and endowments. The firm manages or advises on approximately $89 billion in combined assets and has an extensive network of c.450 professionals across three continents. At AlTi, performance excellence is the baseline. While some firms only manage portfolios, we steward families, fiduciaries and institutions through creation, transition, and evolution. Because when wealth is managed with clarity of purpose, it doesn't just grow, it resonates. Guiding generations. Driving outcomes. Changing lives. We help our clients align ambition with assets, bring structure to complexity, and plan with purpose across generations. We combine the breadth of a global firm with the service offering of a family office to deliver solutions designed to meet the full complexity of wealth and capital. Our close partnership with clients means that culture is not an accessory to our business. It's the foundation of our success. We believe this builds tighter teams, integrated and comprehensive advice, longer tenures, and better outcomes. We collaborate with and challenge each other, and our entrepreneurial culture supports the unique qualities of each team member. As a growing global firm with offices in 19 major financial centers, we are looking for talented individuals to expand our team. If you're committed to making wealth worth more through enduring partnership, we want you to join us. To learn more visit alti-global.com Job Description We are seeking a highly capable, emotionally intelligent, and forward-thinking Executive Assistant to support two executives within our Wealth Management group. This position requires exceptional judgment, organization, and discretion, as well as the ability to think several steps ahead and operate with minimal direction once priorities are understood. The ideal candidate will serve as a strategic partner - not just an executor - ensuring operations run smoothly while protecting and maximizing executive bandwidth. Job Responsibilities Manage a complex and dynamic calendar, prioritizing meetings, travel, and client engagements with foresight and attention to detail. Anticipate needs, proactively address conflicts, and smooth logistical or administrative friction before it reaches the executive. Maintain and organize key contact lists, communications, and follow-ups across multiple systems (Salesforce, Outlook, Excel). Prepare presentation materials, track priorities and tasks, and help ensure consistent progress against strategic goals. Support relationship management - including clients, COIs, and firm leadership - with professionalism and a high EQ. Coordinate travel logistics, meeting briefs, and itineraries, ensuring thorough preparation for each engagement. Maintain confidentiality, exercise good judgment, and navigate sensitive information with discretion. Assist with event planning and client hospitality (dinners, conferences, speaking engagements) and collaborate with Marketing and other internal teams. Serve as a gatekeeper and liaison - managing inbound requests, ensuring executive focus, and keeping communication channels efficient. Keep the executive organized through consistent updates, to do tracking, and process oversight. Qualifications Bachelor's degree preferred. Minimum of 10 years' experience supporting a senior executive, ideally in financial services, wealth management, or a client centric professional environment. Proven success managing priorities in a fast paced, high stakes setting. Strong written and verbal communication skills, with the ability to draft professional correspondence and summarize information clearly. Technical fluency. Proficiency with Microsoft Office (Excel, PowerPoint, Outlook) and strong ability to quickly learn tools such as Salesforce. Who Will Thrive in This Role Someone who takes initiative, protects priorities, and enjoys being the steady force behind an executive who moves quickly and leads at a high level. You're confident managing up, detail oriented without losing sight of the bigger picture and committed to keeping things running smoothly - even when the pace is demanding. Applications are strongly encouraged from candidates reflecting diverse educational, cultural, and experiential backgrounds. Salary offers are based on a wide range of factors including relevant skills, training, experience, and education. Market and organizational factors are also considered. In addition to salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus. The range for this role is $100,000 - 120,000

An established public healthcare organization is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership within its Human Resources Administration department. This role requires strong technical proficiency, attention to detail, and the ability to manage sensitive information in a fast-paced professional environment. Responsibilities: Provide executive-level administrative support to senior leadership Create, edit, save, format, and print documents using Microsoft Word and Excel Prepare presentations and materials using PowerPoint Utilize Microsoft Access as needed for data and reporting support Manage confidential information with discretion and professionalism Support day-to-day administrative operations within the HR Administration department Qualifications: Bachelor's Degree required Minimum of one year of relevant administrative or executive support experience Strong proficiency in Microsoft Word and Excel Working knowledge of PowerPoint and Microsoft Access Experience supporting senior-level executives Strong organizational, communication, and time-management skills Please note that the salary range and/or hourly rate range of $40.00 - $45.00 per hour is a good faith determination of potential base compensation offered to applicants at the time of this job advertisement and may be subject to modification in the future. When determining a team member's base salary and/or hourly rate, various factors may be taken into account as applicable (such as location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget, and internal equity). For consideration to this and/or other roles suitable for your background, please submit your most up-to-date resume to join our talent pool. At ATRIA Consulting, LLC, we are a woman-owned business fully committed to promoting, cultivating, and maintaining a culture of diversity, equity, and inclusion. We embrace and celebrate differences across all demographics and backgrounds. We encourage everyone to apply.

About Atrium: What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued and your achievements are celebrated. Join us and become part of an inclusive team. Client Overview: A boutique hedge fund in New York City is seeking a highly skilled and discreet Executive Assistant to support senior leadership in a fast-paced, high-performance environment. The firm is known for its lean structure, collaborative culture, and high standards, and is looking for a candidate who can operate with precision, professionalism, and sound judgment. Salary/Hourly Rate: $40/hr - $42/hr Position Overview: The Executive Assistant will serve as a trusted partner to senior executives, managing complex calendars, coordinating travel, and handling confidential communications. This role requires prior Executive Assistant experience within finance or investment environments, exceptional organizational skills, and the ability to thrive in a fully onsite, demanding setting. Responsibilities of the Executive Assistant: Provide high-level executive support to senior leadership. Manage complex calendars, meetings, and shifting priorities. Coordinate domestic and international travel, including itineraries and expense tracking. Prepare presentations, reports, and briefing materials. Handle sensitive and confidential information with discretion. Act as a liaison between executives, internal teams, and external partners. Support special projects and operational initiatives as needed. Required Experience/Skills for the Executive Assistant: Minimum 3 - 5 years of Executive Assistant experience, preferably in hedge fund, private equity, or financial services environments. Strong calendar and travel coordination experience. Excellent written and verbal communication skills. Highly organized with strong attention to detail. Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and Zoom. Professional, polished, and able to work effectively under pressure. Preferred Experience/Skills for the Executive Assistant: * Experience supporting portfolio managers or investment professionals. * Familiarity with expense platforms such as Concur or Expensify. Education Requirements: * Bachelor's degree preferred. Benefits: Opportunity to work closely with senior leadership in a boutique finance setting. Competitive hourly compensation. Professional, high-performing office culture. Potential for permanent placement.

The Executive Assistant plays a critical role within the division, acting as the right hand to the Executive. The Executive Assistant role requires a highly intelligent, ambitious individual with strong interpersonal skills (inclusive of working we Executive Assistant, Executive, Assistant, Communications, Banking, Business Services, Skills

Aquarian Holdings ("Aquarian") is a diversified global holding company with a strategic portfolio of insurance and asset management solutions. Aquarian Insurance Holdings acquires and operates insurance companies with a focus on life and annuity underwriting, deploying strategies to grow balance sheet profitability by writing new insurance/reinsurance, improving investment income, and optimizing operations. After launching in 2017, Aquarian finalized its first investment in 2018 in Investors Heritage, a regional life insurer domiciled in Kentucky that focuses on pre-need policies. Working closely with management, Aquarian helped the company grow with expanded product offerings and distribution channels, building on its 60-year track record of exceptional client service. Aquarian continued to deepen its expertise and grow its existing offerings in insurance and reinsurance through its acquisitions of Hudson Life and Annuity Company in 2021 and Somerset Re in 2022. Aquarian Investments complements the insurance operations , combining best practices from the world's leading financial services firms with its own distinct strategy, approach, and organizational culture. Aquarian has continued to expand into alternative assets and private credit through the launches of Aquarian Liquid Credit, Aquarian Strategic Opportunities, Aquarian Private Credit, and Aquarian Real Estate Partners. Aquarian has since grown its business to approximately $25.8 billion in AUM, with 40 investment professionals, multiple funds, and insurance and reinsurance companies, all committed to providing meaningful investment opportunities to millions of people. In November 2025, Aquarian announced the signing of a definitive merger agreement under which an affiliate will acquire Brighthouse Financial in an all-cash transaction valued at approximately $4.1 billion. Brighthouse is one of the largest providers of annuities and life insurance in the U.S., with approximately $208 billion of AUM. Following the anticipated close of the transaction in 2026, Brighthouse Financial will operate as a standalone entity within the Aquarian portfolio. Role Summary We are seeking talented individuals to serve as Executive Assistants to our Executives and their department, supporting the continued growth and evolution of their dynamic teams. This position will focus primarily on calendar management. The role is ideal for a motivated, self-starting professional open to dive into both administrative responsibilities as well as special assignments with excellent problem solving and critical thinking skills. This position is onsite 5 days a week at our New York City office. Please note that this is a temporary role with an opportunity for permanent placement. Key Responsibilities: Provide high-volume calendar management of internal and external meetings Regularly interface with high-profile professionals, communicate on behalf of the executive team to clients, investors, partners, board members, and team managers Collect and prepare information for the team, create and edit presentations, spreadsheets and other documents as needed Collaborate with assistants in all areas of the company to handle logistics for internal and external meetings, projects, and special assignments Coordinate business travel logistics, creating itineraries and making travel arrangements Manage expense reports and vendor invoices as needed Both individually and on a team, assist with special project assignments Assist with ad-hoc job-related and personal requests as needed Qualifications: 4+ years of experience supporting C-level executives (CEO, Managing Partner, or CFO support ideally, preferably in the Finance/Investment industry) Experience in a fast-paced, dynamic environment Bachelor's degree preferred but not required Quick and agile thinker / learner able to function well in a high-paced, rapidly evolving environment Proven ability to meet deadlines, multi-task, and take full ownership of responsibilities Flexible and resilient with an eagerness to learn, receptive to constructive feedback Detail oriented with excellent time management and organizational skills High level of integrity, discretion, professionalism, and confidentiality Ability to anticipate the needs of the executive, the team, and the company Tech-savvy and resourceful Proactive, positive, energetic personality with a can-do attitude Excellent written and verbal skills Advanced knowledge of Microsoft Office Suite, including proficiency in Excel Aquarian is an equal opportunity employer. Aquarian is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience and unique perspectives. Aquarian does not discriminate on the basis of race, color, creed, religion, sex, national origin, veteran status, mental or physical handicap or disability, age, citizenship status, alienage, ancestry, marital status, sexual orientation, gender identity or expression or any other criteria prohibited under applicable federal, state or local law. Aquarian makes reasonable accommodations for applicants and employees with disabilities in accordance with applicable law.

Aidoc is recruiting an Executive Assistant in the United States. Join our team! Aidoc helps health systems deliver smarter and faster care when it matters most. Its mission is to transform patient outcomes through 'always on' clinical AI, eliminating preventable care gaps that lead to loss of lives and disabilities. Through our proprietary ai OS platform, Aidoc seamlessly integrates real-time intelligence into provider workflows, helping physicians make faster clinical decisions for over 45 million patients a year. With the most FDA-cleared AI solutions in its category and deployments across 150+ health systems globally, Aidoc elevates the physician and patient experience. Backed by General Catalyst, Square Peg, NVentures (NVIDIA's venture arm), and four major U.S. health systems, Aidoc has raised $370 million to date, including a recent $150 million round to accelerate development of CARE, its clinical-grade foundation model. About this role Aidoc is looking to hire an Executive Assistant to support our CEO. The Executive Assistant will be a central point of contact for scheduling meetings and coordinating travel for our CEO across a variety of stakeholders (internal Aidocees, external customers and colleagues, and Board members). Given that Aidoc is a multinational company, this person will support our CEO's interactions across time zones - in the US, Europe and Israel. This person is self-motivated, and comfortable working remotely and independently. Responsibilities Manage the CEO's professional and personal calendar Coordinate CEO domestic and global travel and accommodation Proactively assess potential calendar challenges/conflicts and notify relevant stakeholders in a timely and professional manner Coordinate multiple attendee meetings that involve the CEO and other C-suite personal - or schedule such meetings at the CEO/CoS's request Requirements Experience: Minimum of 5+ years in a similar role, with direct experience supporting a CEO and in a fast paced, start-up environment, having worked with a board in the past Skills: Proficiency in office software, project management tools, and communication platforms (e.g., Slack, Zoom) Attributes: High emotional intelligence, discretion, organization, proactivity, attention to detail, sound business judgement, timeliness in execution, flexible availability, ability to work autonomously, and problem-solving skills Education: Bachelor's degree (preferred but not mandatory based on experience) As we are a remote-first company, this role requires the flexibility to be available during work hours across east to west coast time zones Working at Aidoc We're a dynamic, collaborative and fast growing team of more than 400 global employees, committed to improving the world of healthcare. We're looking for mission-driven people excited to do transformative work. We have offices in Tel Aviv and New York City, but Aidoc is a remote-first workplace. We're able to hire US-based employees across the continental United States, although certain roles may be region-specific. What we offer: A range of medical, dental and vision benefits Stock options for all full-time employees 20 days of paid vacation, plus sick days and holidays A 401(k) plan, life insurance, plus long and short term disability The opportunity to directly improve medical care and impact patient outcomes Aidoc is deeply committed to creating an inclusive and diverse workplace, and to the principle of equal opportunity for all individuals. We prohibit harassment of any type as well as discrimination based on race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, or any other status protected by law.

About Brellium Brellium's mission is a big one - to improve the standard of care across the US healthcare system. We've built AI-powered technology that helps healthcare providers deliver safer, higher-quality care - starting with the first real-time medical review platform built to fix clinical and compliance risks before they impact patients. Each year, 1 in 20 people in the U.S. experiences a medical diagnostic or compliance-related mistake. Most providers lack the time, staffing, and tools to mitigate these issues - so they go unnoticed, impacting care quality and increasing clinical and financial risk. Brellium is building the AI-powered platform that helps providers deliver safer, more consistent care by mitigating risk early and aligning patient visits with clinical best practices. Our goal is to give every provider in the U.S. the tools to deliver clinically excellent, data-driven care - at scale. Brellium was founded in 2021. Since then, we've grown to serve over 250,000 providers across all 50 states who use Brellium to take better care of their patients and ensure data-driven, compliant care. We're a Series A company with over $16MM in funding from First Round Capital, Left Lane Capital, and Menlo Ventures. The Role You'll be the Executive Assistant to our CEO (Zach), while also owning office operations and customer events. Your job is to protect the CEO's time and energy, ensure nothing drops, and create exceptional experiences-whether that's a board meeting, a candidate walking into our NYC office for the first time, or a customer event we'll be remembered for. You'll operate with extreme trust, high judgment, and a strong sense of taste. What You'll Do at Brellium: Protect the CEO's time and energy by owning scheduling with an eye toward focus, pacing, and impact Prepare the CEO for every meeting with clear context, priorities, and relevant materials Track, manage, and close follow-ups across meetings, email, and Slack-ensuring nothing drops Act as a force multiplier by determining when the CEO is needed vs. when to pull in other teammates Own all aspects of the NYC office experience, including vendors, packages, décor, supplies, and overall vibe Be obsessive about first and last impressions for anyone visiting or working from the office Create a high-functioning, welcoming environment where great people can do their best work Partner with Marketing to plan and execute customer events from strategy through execution Select which events Brellium attends, manage budget allocation, and oversee on-the-ground presence Control tone, flow, pacing, and energy at events to ensure a polished, memorable experience You'll Be Great for This Role if You Have: Proven experience supporting a senior executive in a high-growth, fast-paced environment Exceptional judgment and the ability to act independently with low ego Extreme ownership-you treat outcomes as personal responsibility, not tasks Relentless organizational skills and a track record of closing loops completely Strong attention to detail and a high bar for taste, polish, and presentation Calm, steady execution when plans change or stakes are high Discretion and trustworthiness when handling sensitive information A bias to action and comfort making decisions with incomplete information Experience with office management, events, or hospitality is a strong plus We are committed to offering a comprehensive and competitive total rewards package, including robust health benefits, commuter benefits, and meaningful ownership opportunities through equity. Compensation decisions are made holistically, ensuring fairness and alignment with market benchmarks while recognizing individual contributions and potential. Benefits offered include: 401(k) Retirement Savings Plan Equity Compensation Dinner Provided via DoorDash & stocked kitchen for NY employees Medical, Dental, and Vision coverage HSA / FSA 11 paid holidays each year Unlimited PTO Training and professional development Hybrid Work Schedule (4 days onsite, 3 if located > 1 hour away) What it means to be "One of Us" Bias to Action: Brellium teammates do not wait to make reversible decisions or seek unnecessary approval. We quickly decide and move forward. If the decision was incorrect, we quickly reverse it and move forward. Thinks for themselves: Brellium teammates do not take things at face value. We ask "why" until base truth is reached. If a better solution is present, Brellium teammates use it, regardless of status quo. Negative Maintenance: The opposite of high maintenance isn't low maintenance - it's negative maintenance. Brellium teammates are poised under pressure, self-motivated, self-improving, self-disciplined, self-aware, and non-defensive. Expect Excellence: We hold ourselves to exceptionally high and continuously rising standards. We strive for thoughtfulness in our decision making, and for speed and quality in our execution. We acknowledge trade-offs and communicate proactively. Communicate with Clarity: Brellium teammates communicate concisely, directly, and purposefully. We optimize for ensuring our points are easily understood the first time. We are aware of fraudulent job offers claiming to be from Brellium. All legitimate communication comes from brellium.com, or no-reply@ashbyhq.com, and we will never ask for money or sensitive personal information as part of our hiring process. If there are any questions please direct them to ******************

About ASCAP The American Society of Composers, Authors and Publishers (ASCAP) is a membership association of more than one million songwriters, composers and music publishers, and represents some of the world's most talented music creators. Founded and governed by songwriters, composers and publishers, it is the only performing rights organization in the U.S. that operates on a not-for-profit basis. ASCAP licenses a repertory of over 20 million musical works to hundreds of thousands of businesses that use music, including streaming services, cable television, radio and satellite radio and brick and mortar businesses such as retail stores, hotels, clubs, restaurants and bars. ASCAP collects the licensing fees; identifies, matches and processes trillions of performances every year; and returns nearly 90 cents of every dollar back to its members as royalties. The ASCAP blanket license offers an efficient solution for businesses to legally perform ASCAP music while respecting the right of songwriters and composers to be paid fairly. ASCAP puts music creators first, advocating for their rights and the value of music on Capitol Hill, driving innovation that moves the industry forward, building community and providing the resources and support that creators need to succeed in their careers. Learn more and stay in touch at ************** on X and Instagram @ASCAP and on Facebook. # # # Job Description: ASCAP is seeking an Executive Assistant to support the EVP and Head of Licensing and the EVP, Chief Marketing & Communications Officer. As an Executive Assistant, you will provide administrative support to both EVPs including, but not limited to, managing administrative tasks, calendaring, scheduling meetings, booking travel arrangements, creating detailed itineraries, and preparing both backgrounders and other materials for meetings and events. Areas of Responsibility & Accountability: Manages calendars for both EVPs, Licensing and Marketing & Communications Department. Regularly coordinates meetings, conference calls, and travel arrangements/accommodations. Writes internal and/or external correspondences. Supports Licensing and Marketing meeting preparation for team members and senior leadership, including coordinating materials, organizing files, assembling binders and providing technical and administrative support. Collaborates with the Executive Assistant Team through regular meetings to share and implement best practices. Compiles information for reports and presentations and utilizes Microsoft Office Suite to prepare and edit any subsequent presentations, correspondence, reports, charts, graphs, etc. Manages multiple licensing and marketing lists, event invites, and correspondences. Researches and analyzes music industry and marketing trends and data. Assists in support of the marketing of major ASCAP events, including high-profile award shows, ASCAP's annual conference, the "I Create Music" EXPO, high-level member meetings, advocacy events, etc. Assists in coordinating ASCAP participation in other industry conferences and events, and more. Process vendor and sponsor contracts, track payments, and maintain excellent records. Answers a variety of phone calls and emails independently. Responds to complex inquiries for information by directing to the appropriate person at ASCAP. This person will be an integral part of ASCAP's licensing, marketing and strategic communications team, and will be involved in a wide range of exciting projects and events and will work closely with staff throughout the organization to realize ASCAP's mission on behalf of its songwriter, composer and music publisher members as well as its customer licensees who use music. Files and manages EVP's expense reports in an accurate and timely manner, in compliance with ASCAP's policies. Orders and maintains office supplies. Tracks and processes invoices. Maintains and updates office records. Handles ad-hoc errands, including ordering lunches and coffees for the executives and teams. Qualifications & Requirements: Bachelor's degree required. Typically, two (2) + years related administrative assistant experience, including recent experience supporting a senior marketing or public relations executive; or proven organizational ability. This role works under supervision to complete defined tasks and deliverables according to established processes. Proficiency with Microsoft Word, Excel, PowerPoint. Must be Mac proficient. Ability to synthesize information from multiple sources to draw comprehensive conclusions. Demonstrated organizational skills and high level of detail orientation. Excellent written and oral communication skills. Proven ability to multi-task and independently prioritize responsibilities. Ability to work effectively in a dynamic environment. Professional demeanor and telephone manner. Proven ability to pro-actively anticipate the needs of executives. Must have an above average knowledge of and passion for many genres of music and an ability to communicate with creative talent at all career levels. Willingness and availability to report to the office daily, if required. This position requires the incumbent to be in the office three days per week. Entertainment industry experience preferred. Ability to travel. Compensation/Benefits: Besides providing a unique and dynamic work environment, there are a few other reasons you should consider ASCAP in your career planning. We also offer generous benefit options that are comprehensive and provide the flexibility that most employees want and need. These health care and financial plan options include the following: A choice of either network-only provider medical and dental plans or more flexible medical and dental plans where you can see providers in or out-of-network Vision plan that offers both in and out-of-network provider options 401(k) Plan that offers pre-tax, Roth, and an after-tax employee contribution option which includes a company match. An additional employer paid discretionary profit share contribution, regardless of your participation in the 401(k) Plan Generous time-off policy 12 company holidays Health care and dependent care flexible spending accounts Short-term disability insurance/salary continuation and long-term disability insurance Company provided basic life and accidental death and dismemberment insurance Employee gym discounts at select gyms Commuter benefits Voluntary pet health insurance Voluntary auto and homeowners insurance Voluntary employee, spouse, and dependent life insurance options Voluntary ID protection Coverage Occasional travel for in-person meetings may be required. ASCAP is an equal opportunity employer. All ASCAP employment decisions are made on the basis of individual qualifications and performance and not on the basis of race, national origin, ethnicity, sex, age, marital status, sexual orientation or preference, gender identity, genetic information, disability, handicap, color, creed, religion, veteran status, or any characteristic protected by applicable federal, state or local laws. Please be aware that ASCAP is not a nut-free or other allergen-free workplace. The anticipated base salary range for this position is $65,000.00 to $80,000.00 and will be determined on an individualized basis depending on several factors that are unique to each candidate including geographic location (due to differences in the cost of labor), skills, education and prior relevant experience.

Armand Corporation, an award-winning M/WBE Construction Management firm celebrating over 34 years in the industry, is seeking a full-time Executive Assistant. The ideal candidate has 3-5 years of experience as an Executive Assistant for senior executives at GDC. In this position, you will play a pivotal role in supporting our senior leadership team. You will be responsible for providing comprehensive administrative assistance to GDC executives, ensuring seamless operations, and contributing to the overall success of the organization. The ideal candidate will have a strong understanding of executive-level operations and be able to provide high-level support to the senior leadership team in a fast-paced and demanding environment. If selected, candidates will need to provide digital proof of licensure and certification for all U.S.-based accolades, including academic degrees, before the time of the interview. Information provided will be handled with discretion and used purely for employment-related purposes, including background checks for various government agency clients. This position will be full-time, on-site. Candidates are expected to live in or near the New York metropolitan area. JOB RESPONSIBILITIES include, but are not limited to, the following: Efficiently manage the executives' calendars, appointments, and travel arrangements, ensuring optimal use of their time and resources. Prepare and organize documents, presentations, and reports for meetings, conferences, and other executive engagements. Act as a liaison between the executives and internal/external stakeholders, always maintaining effective communication and professionalism. Prioritize and handle incoming communication, including emails, phone calls, and inquiries, with discretion and responsiveness. Assist in planning and coordinating special events, conferences, and board meetings, ensuring successful execution and smooth logistics. Maintain confidentiality and handle sensitive information with the utmost professionalism and integrity. Conduct research and gather data on various projects, initiatives, and educational trends to support decision-making processes. Collaborate with other administrative staff to optimize office efficiency and contribute to a positive work environment. Attend meetings and draft minutes as directed Keep the executive apprised of time-sensitive or priority matters, ensuring appropriate follow up takes place. Develop and manage internal processes to expedite workflow. Maintain paper and electronic filing systems, including confidential and sensitive information. Perform other administrative duties and special projects as needed. QUALIFICATIONS include, but are not limited to, the following: Bachelor's degree in Arts, Business, or a related field is preferred. Proven experience as an executive assistant or in a similar role, supporting C-level executives or senior management. Exceptional organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively. Excellent written and verbal communication skills, with strong attention to detail and accuracy. Proficiency in office software (Microsoft Office, Google Workspace) and the ability to learn new tools and technology quickly. Demonstrated ability to work independently, take initiative, and anticipate the needs of executives. A professional and approachable demeanor, with strong interpersonal skills to interact with diverse stakeholders.

Adaptive ML is a frontier AI startup building a Reinforcement Learning Operations (RLOps) platform that enables enterprises to specialize and deploy LLMs into production with measurable impact. We provide the core infrastructure to tune, evaluate, and serve specialized models at scale - pioneering task-specific LLM development and running production-ready workflows that serve millions of requests while optimizing for cost and performance across distributed systems. Our tightly-knit team was previously involved in the creation of state-of-the-art open-access large language models. We raised a $20M seed led by Index Ventures and ICONIQ in early 2024, and we're already live in production with customers including Manulife, AT&T, Deloitte, across travel and financial services - with much more to be announced soon. About the role We are looking for our first Executive Assistant, a highly organized, proactive, and fast-moving professional to support our Chief Executive Officer (CEO) and ensure operational excellence across time zones. This role requires exceptional communication skills, strong prioritization, and the ability to operate with professionalism and discretion in a global, fast-paced environment. The CEO is based in the U.S. and travels frequently to Paris and other global locations, requiring strong coordination across multiple time zones. Note: This role is focused on operational and executive support. It is not a Chief of Staff or strategic leadership position. Your Responsibilities Executive Support & Communication * Manage complex calendars across multiple time zones, including meetings, travel logistics, and coordination with internal and external stakeholders; * Prepare briefing materials, presentations, agendas, and follow-up notes for leadership meetings; * Serve as the primary point of contact for CEO communications that require prioritization and clear response workflows. Finance, Payroll & Operational Support * Own payroll execution and coordination with external providers, ensuring accuracy, timeliness, and clean records; * Liaise with accountants, payroll services, and operational tools to sustain financial and administrative discipline; * Support operations to maintain employee records, benefits coordination, and documentation workflows. People & Administrative Operations * Manage onboarding and offboarding processes end-to-end, including contracts and employee documentation; * Organize office logistics, events, and offsite planning; * Track recurring operational tasks and deadlines across finance, HR, and administrative domains. Your (ideal) background We value signal, judgment, and mindset over perfect resumes. Strong candidates typically bring: * Proven experience as an Executive Assistant supporting C-level leaders, ideally in fast-growing tech or consulting environments; * Exceptional communication skills in English (mandatory); * Comfortable managing shifting priorities and multiple time zones in a fast-paced, high-ambiguity environment; * Highly organized, detail-oriented, and able to anticipate needs before they arise; * Strong mastery of Google Suite and/or Microsoft Office; experience with productivity tools (Notion, Slack, CRM) is a plus; * Proactive problem solver with a positive, can-do attitude and strong ownership mindset; * Thrives in a startup environment where impact is immediate and execution is valued. Benefits * Comprehensive medical (health, dental, and vision) insurance; * 401(k) plan with 4% matching (or equivalent); * Unlimited PTO - we strongly encourage at least 5 weeks each year; * Mental health, wellness, and personal development stipend.

Salary Range: 61,200.00 - 101,800.00 Please note that the Salary Range shown is a guideline only. Salary offered may vary based on factors, including, but not limited to, the successful candidate's relevant knowledge, skills, and experience. Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. Title: Executive Assistant Global Banking and Markets Global Banking and Markets (GBM) is a leading Canadian Capital Markets and Investment Banking business with a growing platform in the US and Latin America, operating globally for over 100 years. Scotiabank's strong U.S. presence provides our clients an important bridge to this key global market for trade and investment flows across the Americas and the world. Global Banking & Markets provides a full range of investment banking, credit and risk management products and services relevant to the financing and strategic development needs of our clients. Our products include debt and equity financing, mergers & acquisitions, corporate banking, institutional equity sales, trading and research, fixed income products, derivatives, energy, foreign exchange and precious & metals. We also cross-sell the full range of wholesale products and services offered by the Scotiabank Group. Be part of an innovative, Global Capital Markets and Investment Banking business with a unique geographic footprint that puts capital to work for our clients across industries! We work together to drive ambition for every future! Overview/Purpose Contributes to the overall success of Global Banking & Markets (GBM) in the USA, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team's business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures. What You'll Do Provide confidential executive support including the following: Submit manual monthly expenses with precision and urgency. Compiles receipts and prepares extensive expense reports for approval and payment, ensuring timely completion and proper client coding. Prepares and submits invoices to Accounts Payable for processing. Follows up with AP regarding outstanding items. Prioritize client-facing work with competing internal demands managing the business Maximize calendar efficiency for the team, creating productive schedules for the team while anticipating scheduling conflicts and clearly and concisely proposing alternative solutions Manage complex and frequent domestic and international travel using Bank-supported travel booking portals and approval systems. Submit travel pre-approvals in internal systems, make arrangements for travel, planning meetings, calendar management, event planning. Manage all meeting logistics, including invitations, technology requirements and catering and assist with document preparation for management and team meetings Keep client databases (Salesforce) up-to date with appropriate client information Answer phones and take messages as appropriate Ensure smooth execution of the above while assessing outcomes for future reference Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge. Act as a culture carrier, monitoring adherence to policies and escalating as required. Provide input into developing and enhancing current processes and procedures. Comprehend and adhere to administrative policies implemented globally. Provide guidance and mentorship to more junior members of the Admin Team. Use judgement and expertise to identify, resolve and escalate day-to-day administrative support, as required. Establish sound business relationships by providing courteous and efficient assistance to both internal and external clients. Actively pursue effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct. Champion a high performance environment and implement a people strategy that attracts, retains, develops and motivates their team by fostering an inclusive work environment; communicating vison/values/business strategy and managing succession and development planning for the team. Perform other duties as required. What You'll Bring Post-secondary training in business administration or an equivalent combination of education and related experience A minimum of 5 to 7 years of experience in a business administration support function, preferably within financial services industry Extensive experience managing expenses Strong technical skills and knowledge of MS Office 2010 Excellent coordination, organizational, time-management and work prioritization skills Attention to detail, resourceful, and accountability in follow-up Proactive approach to problem-solving and the ability to work independently to make decisions. Communicates clearly, articulately and succinctly in both oral and written form, with the ability to communicate to all levels within the organization Flexibility, high tolerance for change and an ability to learn quickly Ability to handle sensitive materials under the pressure of last minute deadlines Interested? At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That's why we work to grow and diversify talent and engage employees in a performance-oriented culture. What's in it for you? Scotiabank wants you to be able to bring your best self to work - and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs Location(s): United States : New York : New York City Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets. At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted. Nearest Major Market: New York City Job Segment: Administrative Assistant, Executive Assistant, Secretary, Accounts Payable, Investment Banking, Administrative, Finance

Executive Assistant, GIP Credit Team. Location: New York. Overview:Global Infrastructure Partners (GIP), a standalone division of BlackRock, is a leading global infrastructure investor focused on acquiring, owning, and operating large-scale assets ac Executive Assistant, Executive, Credit, Assistant, Infrastructure, Travel, Business Services

Department Administrative Reports To President & Executive Director Education Requirement High School Diploma or Equivalent FLSA Exempt Salary $70K-$80K Annually Schedule Monday- Friday The Ali Forney Center (AFC) is dedicated to protecting LGBTQ+ youth from the harms of homelessness and empowering them with the tools needed to live independently. Founded in 2002, AFC provides comprehensive services, including housing, healthcare, and educational support to over 2,000 youth annually. AFC's mission is to create an affirming and supportive environment where LGBTQ+ youth can thrive. POSITION Overview Reporting directly to the President and Executive Director (ED), the Executive Assistant (EA) provides support to the Executive Director and across all programs. The EA serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the ED. The EA also serves as a liaison to the board of directors and senior management teams, organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The EA must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The EA will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. KEY RESPONSIBILITIES Executive Support Completes a broad variety of administrative tasks for the ED including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings Communicates directly, and on behalf of the ED, with Board members, donors, AFC staff, and others, on matters related to ED's programmatic initiatives Researches, prioritizes, and follows up on incoming issues and concerns addressed to the ED, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Provides a bridge for smooth communication between the ED's office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff Works closely and effectively with the ED to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the ED updated. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the ED, some of which may have organizational impact Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the ED's ability to effectively lead the company Prioritizes conflicting needs, handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Board Support and Liaison Serves as the ED's administrative liaison to the Ali Forney Center board of directors Assists board members with travel arrangements, lodging, and meal planning as needed Maintains discretion and confidentiality in relationships with all board members Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format Senior Management Liaison Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings Assists in coordinating the agenda of senior management team meetings, off-sites, and all-staff meetings Facilitates cross-divisional coordination of travel and outreach plans Communications, Partnerships, and Outreach Ensures that the ED's bio is kept updated and responds to requests for materials regarding the ED and the organization in general Edits and completes first drafts for written communications to external stake holders Strategic Initiatives Works with the Strategic Initiatives team in coordinating the ED's outreach activities Follows up on contacts made by the ED and supports the cultivation of ongoing relationships Edits all, and creates acknowledgement letters from the ED to donors Partners with the COVID Testing Coordinator to ensure that compliance is maintained across departments QUALIFICATIONS Competencies Executive-Level Administrative Excellence Demonstrates exceptional ability to manage complex executive calendars, coordinate travel and meetings, prepare high-level correspondence, and handle competing priorities with precision, discretion, and efficiency. Strategic Communication & Relationship Management Exhibits outstanding written and verbal communication skills and the ability to build and maintain trusted relationships with board members, senior leadership, donors, partners, and internal staff while representing the Executive Director and organization professionally. Judgment, Confidentiality & Professional Discretion Exercises sound judgment in sensitive situations, maintains strict confidentiality, and handles confidential information with integrity, emotional maturity, and professionalism. Organizational Agility & Problem Solving Proactively identifies issues, prioritizes tasks, and develops effective solutions in a fast-paced, mission-driven environment, balancing multiple deadlines while maintaining attention to detail and quality outcomes. Mission Alignment & Collaborative Leadership Demonstrates a strong commitment to AFC's mission, works collaboratively across departments, supports strategic initiatives, and independently drives projects to completion while fostering trust, credibility, and organizational effectiveness. Qualifications Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors Expert level written and verbal communication skills Demonstrated proactive approaches to problem-solving with strong decision-making capability Emotional maturity Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment Forward looking thinker, who actively seeks opportunities and proposes solutions Education and Experience Requirements High School diploma Strong work tenure: five years+ of experience supporting C-Level Executives, preferably in a non-profit organization Experience and interest in internal and external communications, partnership development, and fundraising Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms LGBTQ individuals, people of color, and bilingual (Spanish) individuals strongly encouraged to apply FULL-TIME BENEFITS & PTO Paid sick, vacation, personal, 12 holidays Medical Dental Vision 4O1k (matching) EAP program Multilanguage speaking candidates are encouraged to apply (Spanish, French, etc.). Transgender and gender non-conforming people are encouraged to apply. People with lived experience of homelessness encouraged to apply. Black, Indigenous, and People of Color encouraged to apply. Emerging managers with experience seeking director leadership role are encouraged to apply. The Ali Forney Center is an equal opportunity employer. We are committed to creating a diverse and inclusive work environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We encourage candidates of all backgrounds to apply.

Job Title: Administrative Coordinator Job Type: Full-time ( 100% On-site) Compensation: $65,000 - $80,000 per year This is a great opportunity for someone looking to step into an office administrative role and grow within the construction or real estate development field. The Admin Coordinator will assist with administrative tasks, scheduling, coordination with vendors and subcontractors, and maintaining smooth office operations. Key Responsibilities Administrative & Office Coordination Answer and route incoming calls with professionalism Perform accurate data entry, document organization, and filing Maintain office supplies and organization of common areas Support leadership with scheduling and calendar management Greet and assist office visitors as needed Property Management Communicating with tenants Resolving tenant issues Permitting and maintenance management Accounting & Vendor Support Input invoices and payment records Assist with purchase order logging and expense tracking Follow up with vendors regarding billing or documentation Qualifications Required: Bilingual in Spanish and English 1-2 years of administrative, data entry, or office assistant experience Strong organizational skills and attention to detail Comfortable with Quick books, Microsoft Office and Google Workspace Preferred but Not Required: Exposure to construction, property management, or real estate environments Experience with invoicing, permit tracking, or document management Familiarity with Buildertrend, or similar software Benefits Competitive salary ($65,000-$80,000 annually) Growth opportunities and mentorship from experienced professionals Collaborative team environment Schedule: Monday to Friday 8-hour shifts On-site only

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express. **How will you make an impact in this role?** Global Financial Crimes Compliance (GFCC) is an organization within Global Risk & Compliance (GRC) and is responsible for leading the enterprise-wide Anti-Money Laundering, Sanctions, and Anti-Corruption compliance functions. This team has global responsibility for identifying, investigating, and reporting suspicious activity, including money laundering and terrorist financing, and provides broad analytical and operational support for the company's enterprise-wide GFCC control framework. The Executive Assistant will provide administrative support to up to three Vice Presidents in GFCC. This position plays a critical role in supporting leaders managing various administrative tasks and ensuring the efficient operation of the department. GFCC is a dynamic, high-paced environment and therefore the day-to-day responsibilities require seamless collaboration across a wide range of business partners both inside and outside of American Express. The ideal candidate must be seasoned and experienced in handling a wide range of administrative-related tasks and be able to work independently and confidently under pressure. Building strong relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position. This position requires exceptional organizational skills, a high degree of professionalism, and the ability to handle sensitive information with discretion. This role will be posted as a hybrid work arrangement, with an expectation of being in the office at least three days a week. **Key Responsibilities:** + Scheduling meetings with senior executives internally and externally, reserving conference rooms, coordinating meeting logistics + Managing domestic and foreign travel arrangements including air, hotel, car transfers and meeting agendas. + Preparing, reviewing, and processing expense reports, in line with company T&E policy + Supporting team administration including on-boarding for new hires, updating distribution lists, setting up group-wide team meetings + Managing e-mails and correspondence in a timely manner + Assisting with timekeeping and payroll duties + Ordering workstations, devices and accessories as needed by the team + Processing invoices and requisitions + Assisting in the management and coordination of compliance-related projects and initiatives + Proactively identify and resolve administrative issues and challenges **Minimum Qualifications:** + Proven experience in supporting senior executives with exceptional organizational, administrative, and interpersonal skills + A keen attention to detail and a sense of urgency in execution and follow-up + Ability to work independently and collaboratively in a dynamic and fast-paced organization and manage multiple tasks and conflicting and changing priorities with little direction + A strong sense of integrity with ability to handle sensitive issues and maintain complete confidentiality. + Positive attitude, solutions-oriented, proactive, able to prioritize, and reliable + Intermediate to advanced computer skills required, including proficiency with Microsoft Office including PowerPoint, Excel, Word and Outlook + Knowledge of My Info, Concur Expense & Travel, Ariba Buyer, SharePoint, WebEx, Slack. + Excellent written and verbal communication skills + Flexibility, ability to work effectively in a team, anticipate needs and seeks ways for leader's organization to run efficiently + Exudes professional maturity **Preferred Qualifications:** + Bachelor's degree preferred **Qualifications** Salary Range: $31.49 to $49.28 hourly bonus benefits The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors. We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally: + Competitive base salaries + Bonus incentives + 6% Company Match on retirement savings plan + Free financial coaching and financial well-being support + Comprehensive medical, dental, vision, life insurance, and disability benefits + Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need + 20 weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy + Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) + Free and confidential counseling support through our Healthy Minds program + Career development and training opportunities For a full list of Team Amex benefits, visit our Colleague Benefits Site . American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions. We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually. US Job Seekers - Click to view the " Know Your Rights " poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: *************************** Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions. **Job:** Compliance **Primary Location:** US-New York-New York **Schedule** Full-time **Req ID:** 25018460

We're seeking a highly organized, proactive, and resourceful Executive & Team Administrator to support our executive team and the company. In this role, you'll be a critical partner, ensuring day-to-day operations run smoothly while helping leadership and the company stay focused and effective. You'll thrive here if you're sharp, solutions-oriented, and excited about building from the ground up in a high-growth environment. What You Will Be Doing: Provide high-level administrative support to the CEO and executive team, including calendar management, travel coordination, and meeting logistics Work closely with Chief of Staff and Business Operations team to ensure lock step support for the executive team and company Manage and prioritize incoming requests, ensuring timely follow-ups and efficient workflows Support office operations, team culture initiatives, and cross-functional coordination as needed Lead new hire onboarding with hiring managersincluding purchasing assets, day one coordination, etc Help build and refine executive-level processes, systems, and documentation Maintain strict confidentiality and handle sensitive information with integrity Qualifications 4+ years of experience supporting C-level executives; startup or tech experience strongly preferred Excellent organizational, time management, and multitasking skills Strong written and verbal communication skills High emotional intelligence, with the ability to anticipate needs and read between the lines Proficiency with modern tools (e.g., Microsoft Office, Slack, Teams, etc.) Comfortable in a fast-paced, constantly evolving environment NYC-based or willing to commute regularly to our NYC office (hybrid work environment) Nice to Have: Experience supporting fundraising, investor relations, or board communications Passion for tech, startups, and entrepreneurial environments Event coordination or operations experience About Bluefish: Unique opportunity to join on the ground floor of a fast-moving startup building at the center of AI Tackle challenging and abstract problems while disrupting the $300BN legacy mar-tech industry Join an experienced high-performing team where you will have immediate ownership and impact Experience a true meritocracy with significant career growth upside as the business scales Bluefish believes that AI represents the next major chapter of the internet - and that consumers will increasingly use AI to consume information and media online. On this new AI internet, brands will need new tools and technologies to tell their stories to consumers online - and a new marketing ecosystem will be created around AI. Bluefish is building the platform that helps brands engage consumers on this new AI channel, with powerful enterprise tools to manage AI brand safety and engage consumers with thoughtful and personalized AI marketing experiences. The Bluefish team is a tight-knit group of mar-tech industry veterans who previously helped build foundational ad-tech platforms now owned by Meta and Microsoft. The company is backed by leading AI and data focused investors, including Crane Ventures, BloombergBeta, Firebolt Ventures and Laconia Capital. We are a globally distributed team, with business operations based in New York City and engineering based in Berlin.

A leading financial institution is seeking a Private Equity Fund Admin Associate to manage daily client deliverables for Private Equity fund administration. The role encompasses maintaining books and records, calculating management fees, and overseeing capital events. Candidates should have a CA/CPA qualification, 4+ years of experience in fund administration, and proficiency in accounting for complex transactions. Strong communication and team collaboration skills are essential for managing client expectations and resolving issues effectively. #J-18808-Ljbffr

A leading, highly respected real estate investment and fund management firm is seeking a high-caliber Administrative Assistant to support senior leadership in a fast-paced, dynamic environment. About the Role This position will provide primary support 2 Managing Directors. The ideal candidate thrives in a hands-on support role, values discretion, and takes pride in being a true administrative partner. Details: Hours: 9:00am-5:30/6:00pm (flexibility required, especially with travel) Compensation: $90,000-$110,000 base (paid hourly) + overtime eligibility + discretionary bonus Location: Hudson Yards, NYC (Onsite 5 days) Responsibilities Include: Heavy calendar management across time zones; anticipating conflicts and handling last-minute changes Extensive domestic and international travel coordination (business + occasional personal) Expense report preparation and processing Acting as a trusted gatekeeper handling sensitive and confidential matters Supporting onboarding, technology setup, and office operations Assisting with presentations, reports, and executive materials Coordinating security-related events and trainings Office organization, supply management, and special projects as needed Providing occasional personal assistance, including private travel arrangements Requirements: 3-5+ years of executive-level administrative experience Experience supporting multiple senior executives Exceptional professionalism, discretion, and maturity Strong organizational skills with the ability to multitask and prioritize Excellent written and verbal communication skills Advanced Outlook skills; proficiency in Word, Excel, and PowerPoint (Visio/Adobe a plus) Comfortable in a fast-paced, high-expectation environment Bachelor's degree required What We're Looking For: Someone who genuinely loves administrative work, is a team player with no ego, and believes no task is too big or too small. This is an opportunity for a career Administrative Assistant who understands the value they bring to leadership and team success.

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express. How will you make an impact in this role? Global Financial Crimes Compliance (GFCC) is an organization within Global Risk & Compliance (GRC) and is responsible for leading the enterprise-wide Anti-Money Laundering, Sanctions, and Anti-Corruption compliance functions. This team has global responsibility for identifying, investigating, and reporting suspicious activity, including money laundering and terrorist financing, and provides broad analytical and operational support for the company's enterprise-wide GFCC control framework. The Executive Assistant will provide administrative support to up to three Vice Presidents in GFCC. This position plays a critical role in supporting leaders managing various administrative tasks and ensuring the efficient operation of the department. GFCC is a dynamic, high-paced environment and therefore the day-to-day responsibilities require seamless collaboration across a wide range of business partners both inside and outside of American Express. The ideal candidate must be seasoned and experienced in handling a wide range of administrative-related tasks and be able to work independently and confidently under pressure. Building strong relationships, being resourceful and knowing how to navigate large organizations fluidly will also be critical to success in this position. This position requires exceptional organizational skills, a high degree of professionalism, and the ability to handle sensitive information with discretion. This role will be posted as a hybrid work arrangement, with an expectation of being in the office at least three days a week. Key Responsibilities: Scheduling meetings with senior executives internally and externally, reserving conference rooms, coordinating meeting logistics Managing domestic and foreign travel arrangements including air, hotel, car transfers and meeting agendas. Preparing, reviewing, and processing expense reports, in line with company T&E policy Supporting team administration including on-boarding for new hires, updating distribution lists, setting up group-wide team meetings Managing e-mails and correspondence in a timely manner Assisting with timekeeping and payroll duties Ordering workstations, devices and accessories as needed by the team Processing invoices and requisitions Assisting in the management and coordination of compliance-related projects and initiatives Proactively identify and resolve administrative issues and challenges Minimum Qualifications: Proven experience in supporting senior executives with exceptional organizational, administrative, and interpersonal skills A keen attention to detail and a sense of urgency in execution and follow-up Ability to work independently and collaboratively in a dynamic and fast-paced organization and manage multiple tasks and conflicting and changing priorities with little direction A strong sense of integrity with ability to handle sensitive issues and maintain complete confidentiality. Positive attitude, solutions-oriented, proactive, able to prioritize, and reliable Intermediate to advanced computer skills required, including proficiency with Microsoft Office including PowerPoint, Excel, Word and Outlook Knowledge of My Info, Concur Expense & Travel, Ariba Buyer, SharePoint, WebEx, Slack. Excellent written and verbal communication skills Flexibility, ability to work effectively in a team, anticipate needs and seeks ways for leader's organization to run efficiently Exudes professional maturity Preferred Qualifications: * Bachelor's degree preferred Salary Range: $31.49 to $49.28 hourly + bonus + benefits The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors. We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally: Competitive base salaries Bonus incentives 6% Company Match on retirement savings plan Free financial coaching and financial well-being support Comprehensive medical, dental, vision, life insurance, and disability benefits Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) Free and confidential counseling support through our Healthy Minds program Career development and training opportunities For a full list of Team Amex benefits, visit our Colleague Benefits Site. American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions. We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually. US Job Seekers - Click to view the "Know Your Rights" poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: *************************** Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.