Executive assistant jobs in Pensacola, FL

Are you curious, motivated, and forward-thinking? At FIS you'll have the opportunity to work on some of the most challenging and relevant issues in financial services and technology along with some of the most recognized brands globally. Our talented people empower us, and we believe in being part of a team that is open, collaborative, entrepreneurial, passionate and above all fun. About the role: The C-Suite Executive Assistant (EA) provides high-level administrative support to executive(s) and their teams, ensuring timely responses, efficient coordination, and seamless execution of daily operations. This role demands agility, discretion, and a proactive mindset to orchestrate schedules, global communications, and cross-functional collaboration with speed and accuracy. This role is required to reside in Jacksonville, FL as you will need to report into the office. This is not a virtual role but may have flexibility for some hybrid days. About the team: You'll be part of the Executive Assistant Center of Excellence (EA CoE) - a global community redefining what it means to be an EA at FIS. The CoE drives operational excellence, collaboration, and capability building across the EA network. Together, we enable consistent standards, build connections across regions, and elevate the impact of executives we support. Our EAs are trusted strategic partners, not task managers - they anticipate, translate, and deliver with precision. If you're energized by complexity, grounded in detail, and excited to play a pivotal role in how FIS operates, this is where you belong. What you bring: Minimum of 5 years as an Executive Assistant supporting C-suite (President or above) is required to be considered. You must be a self-starter, who needs little to no supervision, is decision maker, and has a strong ability to push back when needed to keep Executive on task. Strong ability to contribute ideas, be part of the leadership team, and be an ambassador for the Executive and team. Experience with coordinating International Travel is required Extensive knowledge of methods and techniques to perform general clerical administrative duties and proficiency in common industry applications. Specific expertise in MS Outlook, MS Word, Excel and PowerPoint, Teams, SharePoint required Ability to follow-through on open items and strong attention to detail Ability to maintain confidentiality, communicate information to others effectively, and maintain accurate records Ability to adapt to change and react to evolving business needs Familiarity with AI-enhanced productivity tools and a willingness to adopt emerging technologies to improve processes and outcomes. Willingness to effectively manage executive calendar and set expectations as needed Willingness and ability to learn new company processes and policies quickly and translate that information to the executive Effective written and verbal communication skills Ability to establish and maintain effective working relationships with executives, employees, clients and public What you will be doing: The Executive Assistant role will involve performing administrative duties for the executive and team to ensure timely responses and quick turn-around times. You will manage the schedule including arranging appointments, travel, meetings, expense management, conference calls, etc. This is a fast-paced and responsive team and they are looking for someone who is technically savvy. Performing various high-level administrative duties including executive and personal assistance to meeting planning, coordination of agenda, and handling meeting requests. Builds strong relationships with other Executive Assistants, enabling close collaboration across teams. Provide "gatekeeper" role, providing a bridge for smooth communication between the executive and stakeholders, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Work requires analysis and use of initiative and independent judgment, ability to anticipate business needs proactively. Remains knowledgeable of corporate policy. Often called upon to interpret and communicate executive intent to other employees. Exercises judgment within generally defined practices and policies to meet objectives. Works under minimal supervision with excellent customer service, time management and organizational skills. Edits materials for grammar, punctuation, clarity and sentence structure. Distributes prepared materials to appropriate parties, e.g., executives, clients, etc. and revises as directed. Application of communication skills, both written and verbal, to share knowledge and updates effectively and efficiently as needed. Maintains files on correspondence, reports and other records and keeps the executive and the leadership team informed of meeting changes. What we offer you: As part of FIS, we expect you to bring your best every day. That's why we'll reward you with exceptional benefits that include: Ample development resources to help advance your skills. Opportunities to help tackle industry-defining challenges and actively redefine the future of financial services and technology. The time to give back to local charities in your community. A collegial environment where collaboration, flexibility and respect are top of mind. Privacy Statement FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice. EEOC Statement FIS is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics. The EEO is the Law poster is available here supplement document available here For positions located in the US, the following conditions apply. If you are made a conditional offer of employment, you will be required to undergo a drug test. ADA Disclaimer: In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis. Sourcing Model Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company. #pridepass

JBW Federal is a subsidiary company of the Kanaka Foundation - An NHO who's mission is to support Native Hawaiians. You will receive a comprehensive benefits package that includes: Health insurance Dental insurance Vision insurance Pet insurance Annual membership to Costco or Sam's 401K ...and much, much more! Job Description: JBW Federal is seeking an Executive Assistant for the 39th Information Operations Squadron (39 IOS) working from Joint Base San Antonio, TX or Hurlburt Field, FL. Duties and Responsibilities: You will provide administrative and program support to the Commander's Support Staff (CSS) (e.g. In/Out processing, monitoring/managing performance reports, Military Personnel Data System (MilPDS), Government Travel Card (GTC) program, Defense Travel System (DTS) Administrator, drug demand reduction (DDR) program, health care program, fitness program, supply program, civilian timecard program, and progress monitoring.) You will provide administrative support to squadron senior leadership (e.g. calendars, meetings, correspondence, travel). Qualifications: Bachelor's Degree or Approved Equivalent Experience 5 years of related experience working with MilPDS, GTC, DTS, ERM, and DOR. MS Office Suite Certification Ability to travel CONUS and OCONUS Occasionally. Must have a current passport or able to acquire within the first 60 days of employment Clearance - Top Secret/SCI Kanaka Family of Companies is an Equal Opportunity Employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, marital status, sex (including pregnancy), gender identity or expression, age, disability, veteran status, sexual orientation, genetic information (family medical history), or any other status protected by federal, state or local laws. EEO/AA employer/Vet/Disabled. Job Posted by ApplicantPro

Performing high-level administrative and supporting functions for the Program Manager and/or Director, including managing and maintaining schedules, appointments, and travel arrangements Reviewing, prioritizing, directing and delegating a wide range of complex and confidential requests presented to the leadership for consideration Responding to or delegates priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the Program Manager Serving as the liaison across all levels of the organization and key customers with a high level of tact and diplomacy Following administrative, confidential, and sensitive data guidelines in maintaining the security of company proprietary and classified information Tracking, reviewing, and submitting Contract Data Requirements Lists (CDRLs) to ensure timely and accurate delivery in accordance with contract requirements Maintaining a comprehensive CDRL tracking system to monitor status and facilitate timely completion Tracking and monitoring personnel training requirements and certifications across the program Coordinating training schedules, maintaining training records, and ensuring compliance with all mandatory training mandates Proactively identifies and addresses potential training gaps #LI-DH1 Requirements Bachelor's degree (or equivalent experience), and five (5) or more years' work-related experience Active Secret clearance Highly proficient in Microsoft Office programs to include Word, Excel, and PowerPoint Possess a high level of confidentiality and discretion in communications and strong professional and ethical standards Excellent time and project management skills, and the ability to understand and adapt to needs of the Program Manager or customer Ability to receive and properly apply guidance from leadership or customers Strong communication and vocational skills to include writing skills for various documents, reports, and procedures Ability to work independently, handle multiple tasks, and apply detailed attention Desired Skills Previous administration experience with DoD, Federal or State-level department Microsoft Office Specialist certification Familiarity with the DoD Joint Travel Regulation Experience with the Defense Information Security System (DISS) Clearance Information SRC IS A CONTRACTOR FOR THE U.S. GOVERNMENT, THIS POSITION WILL REQUIRE U.S. CITIZENSHIP AS WELL AS, A U.S. GOVERNMENT SECURITY CLEARANCE AT THE SECRET LEVEL Travel Requirements Minimal About Us Scientific Research Corporation is an advanced information technology and engineering company that provides innovative products and services to government and private industry, as well as independent institutions. At the core of our capabilities is a seasoned team of highly skilled engineers and scientists with multidisciplinary backgrounds. This team is challenged daily to provide cutting edge technology solutions to our clients. SRC offers a generous benefit package, including medical, dental, and vision plans, 401(k) with a company match, life insurance, vacation and sick paid time off accruals starting at 10 days of vacation and 5 days of sick leave annually, 11 paid holidays, tuition reimbursement, and a work environment that encourages excellence and more. For positions requiring a security clearance, selected applicants will be subject to a government security investigation and must meet eligibility requirements for access to classified information. EEO Scientific Research Corporation is an equal opportunity employer that does not discriminate in employment. All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic under federal, state or local law. Scientific Research Corporation endeavors to make ************** accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact *************** for assistance. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Executive Assistant - Hospitality Group Employment Type: Full-Time Reports To: Executive Team Key Responsibilities Executive Support: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives. Communication: Draft and proofread correspondence, reports, and presentations with a high level of accuracy. Review and summarize reports and documents, preparing necessary background materials Meeting Coordination: Organize and lead meetings, prepare agendas, and ensure follow-up on action items. Office Management: Oversee office supplies, maintain inventory, and ensure a well-organized workspace. Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times. Technology Coordination: Utilize tools like Confluence, Jira, Teams, Onedrive, and Office 365 to facilitate team collaboration and project tracking. Team Liaison: Act as a bridge between executive leadership and various departments to ensure alignment and effective communication. Qualifications Experience: Minimum of 2 years in an executive assistant role, preferably within the hospitality industry. Communication Skills: Exceptional verbal and written English skills; ability to communicate clearly and professionally. Technical Proficiency: Strong knowledge of Office 365, Confluence, Jira, and general tech savviness. Organizational Skills: Demonstrated ability to manage multiple tasks, prioritize effectively, and maintain attention to detail. Leadership: Confidence to lead meetings and coordinate between diverse teams. Education: Associate's or Bachelor's degree in Business Administration or related field preferred. Preferred Attributes Proactive Attitude: Solution-oriented mindset with the ability to anticipate needs and take initiative. Adaptability: Comfortable in a fast-paced environment with shifting priorities. Team Player: Collaborative approach with a focus on building strong relationships across the organization. Benefits: Health, Dental and Vision Insurance Options Supplemental Insurance 401k with match Paid Time Off HANHHG

DETAILS . 120050 Classification Title: Administrative Specialist Working Title: Administrative Specialist Department: Business Deans Office FLSA Status: Non-Exempt Salary Range: $46,000 - $55,200 Pay Basis: Annually POSITION OVERVIEW JOB SUMMARY: The Administrative Specialist reports to the Lewis Bear Jr. College of Business (LBJCOB), Business Manager and supports the college's hiring and separation processes, utilizing the university's hiring and separation policies and procedures. Responsibilities include assisting the Business Manager with new entry, updates, faculty and staff searches, uses high-level communication skills to perform the new hire process for faculty and staff. Makes recommendations for streamlining college processes. Prepares and maintains personnel files (electronically and hard copy as needed) ensuring security of these files. Assists with staff and student effort recap forms as needed. Some financial duties such as reconciling ledgers or work on special projects are also required, as time allows. Assists the Dean(s) and answers the phone when other Dean's office employees are on leave. MINIMUM QUALIFICATIONS: A high school diploma and four years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. POSITION QUALIFICATIONS: The ability to multi-task and prioritize well. The ability to work independently and as part of a team, to be well organized and detailed oriented are required. High-level verbal and written communication skills; problem solving abilities; planning and scheduling skills. Excellent customer service skills. The ability to represent the Dean's office in a polished and professional manner. PREFERRED QUALIFICATIONS: Experience with PageUp and some Human Resources experience is preferred but not required. ESSENTIAL FUNCTIONS/JOB DUTIES: * 35% - This employee works closely with the college's Business Manager to support the college's and university's hiring and separation processes. This position will submit new s, updates and job postings in PageUp for all LBJCOB offices and departments. Ensures any required approval memos and outside ads are attached to the submissions. Includes notes to submissions as required. Ensures that Chair/Director and Dean approvals have been received and the Business Manager has reviewed each submission before any s or job postings are sent to the Chairs/Directors, Dean, Provost's office and HR for further approvals/processing. Submits annual PageUp updates for adjunct job postings for each academic department after obtaining Chair and Dean approvals. Assists with Separation Clearance forms and the preparation of Personnel Action Forms for retirements and resignations. Files retirement and resignation notices in the employee's personnel file. Interprets applicable university policies and procedures and develops processes to ensure compliance. Makes recommendations for streamlining college processes and procedures. - (Essential) * 25% - Updates the LBJCOB's list of search steps as needed and sends to the Chairs and Administrative Specialists at the beginning of each search. Works with Advisory Teams and Search Committees to gather and upload required documents such as interview questions, strength and weakness rubrics, ad invoices, ad proofs, meeting minutes, public meeting notices, and any other required search materials at the end of each search. Reminds search committee/advisory team Chairs to change the statuses of each applicant at the end of each search. Reminds departmental Administrative Specialists and Office Managers to email the ITS Disrep to get a quote on a new computer system for each new hire. - (Essential) * 25% - Uses the Business Manager's checklist and standard emails to complete the new hire process. Sends emails to obtain official transcripts, letters of recommendation, work reference check forms and sends to HR Backgrounds. Changes the finalist's status and uploads offer letters to the finalist's application in PageUp after the appropriate approvals have been received from the Dean and Provost's office, as needed. Submits requests for Essential Documents to HR to contact finalists for new hire paperwork. Stays in contact with the finalist until the new hire process has been completed and the new employee has a Banner ID number. Emails the ITS Disrep for the LBJCOB to request that each finalist has been claimed into the appropriate department. Submits faculty qualification information to XITRACS at the end of the new hire process. Covers for the Sr. Administrative Specialist with Adjunct new hires when she is on leave. - (Essential) * 15% - Preparation and maintenance of electronic and hard copy personnel files is also required. Maintains electronic copies of all staff job descriptions submitted through PageUp for easy retrieval. Sets up worksheet(s) with key responsibilities for each staff position. Assists with Effort Recap forms for staff and students, as necessary. Assists the Business Manager by performing financial reconciliations and special projects as time allows. Interprets applicable university policies and procedures and develops processes to ensure compliance. Organizes filing systems and develops a procedure manual for this position. Assists with other duties as assigned by the Dean and Business Manager and as time allows. - (Essential) PHYSICAL DEMANDS: * Physical Requirements: Occasional and/or light lifting required. Limited exposure to elements such as heat, cold, noise, dust, dirt, chemicals, etc., but none to the point of being disagreeable. May involve minor safety hazards where likely results would be cuts, bruises, etc. * Impact of Deadlines: Routine deadlines. Usually sufficient lead time. Variance in work volume, seasonal, and predictable. Priorities can be anticipated. Some interruptions are present. Involves occasional exposure to demands/pressures from persons other than immediate sup. * Standing: Daily * Walking: Daily * Sitting: Daily * Reaching with hands and arms: Daily * Climbing or balancing: Occasionally * Stooping: Occasionally * Use of hands to handle objects: Daily * Lifting up to 10lbs: Frequently * Lifting up to 25lbs: Occasionally * Lifting over 25lbs: Never * Talking as express or exchange of ideas verbally: Daily * Hearing as perceive sound by ear: Daily * Vision as distinguish colors & depth: Daily Special Requirements or Considerations of the Job: * This position requires a criminal background screen. * This position requires fingerprinting. * This position is eligible for veterans' preference. Special Instructions to Applicants: Candidates must apply online through the University of West Florida website: ************************ Applicants are required to attach a resume, cover letter and contact information for three references. An opportunity to upload these documents will be provided during the application process. For assistance, please contact Human Resources at ************ or email ************. This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Section 295.07, F.S.; applicants claiming preference are responsible for providing required documentation on or before the posting deadline date as such documentation is required for eligibility determination. Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. For information on obtaining a DD214, visit ********************************************************** or call **************. At the conclusion of this search, if a non-preference eligible applicant is appointed to the position and you are a preference-eligible applicant and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, a written complaint requesting an investigation may be submitted to the Florida Department of Veterans' Affairs, Division of Benefits and Assistance, 9500 Bay Pines Blvd., Room 214, St. Petersburg, Florida 33708. Such a complaint should be filed within 60 calendar days from the date that the notice the position has been filled is received by the applicant pursuant to Sections 120.569 and 120.57, F.S. Prior to filing a complaint, it is the responsibility of the preference-eligible applicant to contact the designated Human Resources or other contact person at least one time after 45 days have passed from the final date for submitting an application or the interview date, whichever is later in time, if the applicant has not received notice of a hiring decision. ADDITIONAL POSTING DETAILS Number of Vacancies: 1 Work Hours: 8:00 a.m. to 5:00 p.m. FTE: 1.0 Closing Date: 12/14/2025

An Administration - Specialist plays a critical role in ensuring smooth operational workflows. This role focuses on administrative and logistical support tasks that enable efficient business operations, regulatory compliance, and excellent customer service. Required Skill Sets: Strong troubleshooting and customer service skills Knowledge of hardware and software support Good communication and documentation skills Warehouse and customer service background

This position is responsible for performing a variety of complex or technical secretarial work assisting in the daily operation of the Children's Legal Services Office (CLS). Assists with order and maintaining supplies Tracks and/or distributes incoming and outgoing mail or e-mail correspondence. Duties may also include the proper routing of telephone calls and the distribution of telephone messages. Receives and routes telephone calls, the answers to which may involve the interpretation of policies and procedures. Maintains office copier equipment and requests service calls as needed. Processes summons and subpoenas through local Sheriff's office. Set up and maintain digital case files. Accurately, neatly, and timely file all correspondence in appropriate files. Organize and maintain filing system for CLS. Close out and purge files to archive storage and/or destruction at least semi-annually. Maintain log of files archived/destroyed.Updates two case data program as required. Assists with Trial Preparation as requested by attorneys. Copies and distributes all legal documents filed with the court in dependency proceedings following Florida Statute timelines including, but not limited to petitions, pleadings, motions, discovery requests, case plans, affidavits, pre-disposition reports, judicial reviews, social study reports, and notices to interested parties. Uses E-filing system where appropriate. Assists with travel arrangements for Attorneys within Circuit and prepares travel vouchers following departmental operating procedure timelines. Performs other related work in association with or as directed by the Regional Director, Managing Attorney, Attorney Supervisor, and/or CLS Leadership. Knowledge, skills, abilities, including utilization of equipment, reqired for the position: Attention to detail and timeframs are a must. Standard business formats and styles for letters and business forms; Office procedures and practices; Principles and techniques of effective communications; Methods of data collection; Typing; Take and transcribe dictation using notes or a dictating machine; Organize files and other records; Compile and analyze data for administrative decisions; Organize and maintain records management systems; Perform basic arithmetical calculations; Use correct spelling, punctuation and grammar; Type letters, memoranda and other standard business forms in correct format; Operate general office equipment, personal compuyter and Microsoft Office Software; Manage telephone calls in a courteous and effective manner; Plan, organize and coordinate work assignments; Communicate effectively; Establish and maintain effective working relationships with others. Location:

Essential Duties and Responsibilities include the following. Serve as primary point of contact for internal and external constituencies on matters pertaining to the President & CEO. Provide a bridge for smooth communication between the President & CEO's office and staff; demonstrating leadership to maintain credibility, trust and support. Manage executive's schedule, appointments, travel arrangements, and expense reports. Prepare, edit correspondence, reports, and responses to written communications on behalf of the President & CEO. Manage Visit Pensacola's schedule of meetings and programs including announcements, registration, and related website pages. Record, transcribe and distribute minutes of Visit Pensacola meetings. Research and coordinate special projects as directed by the President & CEO. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. Prepare monthly and annual reports for Board Meetings, TDC, and Escambia County. Provide administrative support to the Event Grant program including establishing schedules, distributing materials, answer questions, prepare applications for review, and transcribe minutes from the committee meetings. Support special projects through research and managing the project timeline. Support internal staff as requested. Collect data from Partners and Vendors, prepare reports as requested. Prepare invoices, reports, memos, letters and other documents using word processing, spreadsheet, database and other presentation software. Provide high quality professional service to clients and staff to fulfill needs effectively and efficiently demonstrating credibility, trust and support. Improve processes and policies in support of organizational goals, maximize output, adherence to rules, regulations and procedures. Be a team player, problem solver, people person, self-starter and demonstrate flexibility, initiative, and strong communication skills. Other duties as assigned. Competency: To perform the job successfully, an individual should demonstrate the following competencies: Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures. Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities. Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Team Work - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Recognizes accomplishments of other team members. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed. Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience: Bachelor's degree (B. A.) from four-year College or university; or two years related experience and/or training; or equivalent combination of education and experience. Computer Skills: To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Project Management software and Database software. Certificates and Licenses: No certifications needed Supervisory Responsibilities: This job has no supervisory responsibilities. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 50 pounds. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. Activity Measures: Timely reports Accuracy Punctual Preparation for meetings Maintaining of President & CEO's schedule and meetings Presentations

The Nursing Administrative Coordinator serves as data support and administrative support to various nursing leaders. The position is responsible for aggregating and analyzing data based on requests from leaders. This position supports various leaders by managing calendars, scheduling meetings as requested by all nursing leaders, prepares, agendas, records minutes, and attends meetings as requested. This position serves as support for the electronic scheduling system and the acuity software. This provides support for aspects of payroll, educational activities related to Patient Care Services and Professional Governance Councils. Minimum Education High School Diploma or Equivalent Required Minimum Work Experience 2 years Administrative Support experience Required Required Skills, Knowledge and Abilities Proficiency in Excel/Pivot Tables, Microsoft Word, Adobe, PowerPoint, and Outlook. Knowledge of general office equipment. Demonstrates effective written and oral communication skills. Maintains the division's administration office and related duties. Facilitates communication between the IT department and the nursing team on technology-related needs. Responsible for aggregating and analyzing data based on requests from leaders. Provides administrative support to nurse leaders and Professional Governance council co-chairs. Supports the award recognitions and the Professional Governance program as directed. Provides administrative support for Team Member functions as needed based on campus location. Provides assistance to coordinate department-wide quality improvement activities to comply with DNV and other external agencies reporting requirements to meet Federal, State and third-party regulations/requirements. May be required to remain on campus immediately before, during, and after severe weather and/or disasters.

Marshalls At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You'll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you're working in our four global Home Offices, Distribution Centers or Retail Stores-TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you'll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family-a Fortune 100 company and the world's leading off-price retailer. Job Description: Opportunity: Grow Your Career Supports store management in the execution of store related administrative functions. Ensures an excellent customer experience by engaging and interacting with all customers, and maintaining a clean and organized store. Role models outstanding customer service. Creates a positive internal and external customer experience Promotes a culture of honesty and integrity; maintains confidentiality Takes an active role in the hiring process (scheduling interviews, conducting reference checks, etc.) and in the onboarding process of new Associates Maintains Associate personnel files Performs daily cash office functions and maintains cash office standards Supports Operations Assistant Store Manager with scheduling, expense account monitoring, supply inventory and requisition Maintains proper Associate coverage in service areas for a positive customer experience Supports and responds to coverage needs throughout the store Ensures store team executes tasks and activities according to store plan; prioritizes as needed Communicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates Provides and accepts recognition and constructive feedback Partners with Management on Associate training needs to increase effectiveness Ensures adherence to all labor laws, policies, and procedures Maintains all organizational, cleanliness, and recovery standards for the sales floor and participates in the maintenance/cleanliness of the entire store Promotes credit and loyalty programs Supports and participates in store shrink reduction goals and programs Promotes safety awareness and maintains a safe environment Who We're Looking For: You. Able to work a flexible schedule, including nights and weekends Outstanding communication and organizational skills with attention to detail Capable of multi-tasking Able to respond appropriately to changes in direction or unexpected situations Team player, working effectively with peers and supervisors Able to train others 1 year retail and 6 months of leadership experience Benefits include: Associate discount; EAP; smoking cessation; bereavement; 401(k) Associate contributions; child care & cell phone discounts; pet & legal insurance; credit union; referral bonuses. Those who meet service or hours requirements are also eligible for: 401(k) match; medical/dental/vision; HSA; health care FSA; life insurance; short/long term disability; paid parental leave; paid holidays/vacation/sick; auto/home insurance discounts; scholarship program; adoption assistance. All benefits are provided in accordance with and subject to the terms of the applicable plan or program and may change from time to time. Contact your TJX representative for more information. In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. TJX considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. TJX also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. Applicants with arrest or conviction records will be considered for employment. Address: 2680 S Ferdon Blvd Location: USA Marshalls Store 1557 Crestview FLThis position has a starting pay range of $15.00 to $15.50 per hour. Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience.

Job DescriptionBenefits: Veteran Owned On-the-job training Company parties Benefits/Perks Competitive Compensation Friendly atmosphere Veteran Owned On-the-job training HOURS: M-Th 1-6, Flexible Fridays 10-1 Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team in a fast paced, pediatric outpatient therapy clinic. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments and taking payments using an EMR (operating system), scanning documents, filing and charting, writing correspondence, greeting patients and maintaining the office . The ideal candidate is highly organized with excellent written and verbal communication skills, dependable, detail oriented and a friendly demeanor. Some office experience is required. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain calendar Write emails, memos, and letters and distribute them appropriately filing and charting Maintain an organized filing system Develop, update, and maintain relevant office procedures light cleaning Qualifications High school diploma/GED required, Associates degree or administrative training is preferred; WILL CONSIDER A HIGH SCHOOL STUDENT WHO PRESENTS WITH STRONG SKILLS/MOTIVATION Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word Highly organized with excellent time management skills and the ability to prioritize projects

Join the PSC family and connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their goals, Pensacola State makes career fulfillment a reality.Job Description: The Executive Assistant performs highly responsible administrative and secretarial duties that require an extensive working knowledge of the organization, its programs, and the departments under the supervisor's jurisdiction. Work includes relieving the supervisor of administrative details and office management functions. This position requires considerable judgment, problem-solving, and discretion in handling highly confidential matters. Reports to the Dean, Enrollment Management. MINIMUM QUALIFICATIONS: Graduation from an accredited institution with an associate degree, two years of responsible secretarial or administrative assistant experience, and demonstrated computer skills, including proficiency with Microsoft Office Suite in a networked office setting. Appropriate work experience may be substituted for the degree requirement on a year-for-year basis. College coursework may be substituted on a year-for-year basis for the required experience. Successful results of a background check are required. *Per F.S. 295.065 - Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations. Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position. A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment. ANNUAL SALARY: $34,100.00 ($17.50/per hour) SUPPLEMENTAL MATERIALS: All supplemental materials must be submitted electronically via the Workday applicant portal. For questions or to request assistance with uploading supplemental materials, please contact HR Recruiting at *******************************. APPLICATION DEADLINE: Open Until Filled - Review of applications will begin December 1, 2025. For full consideration, the online and supplemental application materials must be received by November 30, 2025. Pensacola State College offers a comprehensive benefits package for health, dental, vision, hospitalization, and supplemental insurance benefits through the State of Florida's Group Insurance Program. All employees in established, eligible positions are members of the Florida Retirement System from their first day of employment. Other benefits offered include participation in the wellness program, tuition waivers, educational opportunities, and paid sick leave. Additional leave types are position specific. Pensacola State College does not discriminate against any person on the basis of race, ethnicity, national origin, color, sex, age, religion, marital status, pregnancy, disability, sexual orientation, gender identity, or genetic information in its educational programs, activities, or employment. For inquiries regarding Title IX and the College's nondiscrimination policies, contact the Executive Director of Equal Opportunity Compliance at **************, Pensacola State College, 1000 College Blvd., Pensacola, Florida 32504.

Benefits: Life Insurance 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Were looking for a detail-oriented and organized individual to join our locally owned construction business as a full-time administrative assistant. If you have hands-on experience with QuickBooks, proficiency in Microsoft Excel and Outlook, and the ability to manage multiple tasks with accuracy and efficiency, we want to hear from you! You must have a strong work ethic, a sharp eye for detail, and the ability to prioritize effectively. Prefer someone with construction and permitting experience, but not required. As part of a growing company, you'll have the opportunity to advance into more senior roles with greater responsibility, as we believe in promoting from within. If you have previous experience as an Office Administrator, Administrative Assistant or Accounting Assistant and meet the requirements, wed like to meet you. Apply today and bring your skills to a company that values precision, reliability, and long-term success. Salary is based on experience and skills. Requirements: Must have strong work experience of QuickBooks Proficiency in Microsoft Office suite (Word, Excel, Outlook) Exceptional attention to detail and a high degree of accuracy. Excellent organizational and time management skills, with the ability to prioritize tasks effectively. Strong written communication skills Reliable transportation and a strong work ethic Able to pass a drug screen test & background check Essential Duties and Responsibilities: Assist with accounts payable and accounts receivable processes, including invoice processing, payment preparation, and billing. Review contracts and prepare customer invoices Maintain organized and up-to-date filing systems for financial records and documents Reconcile credit card receipts Monitor and order office supplies Sort and deliver incoming mail Perform other duties as assigned to support the overall goals of the office manager Position Type/Expected Hours of Work: This is a full-time position. Work days are Monday through Friday, 8:00 AM to 5:00 PM. Work can not be done remotely. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer. We are seeking an organized and self-motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills. Compensation: 20.00 Job Type: FT Location: Faith Chapel North Qualifications * High School Diploma or equivalent. * 2+ years of administrative or accounting experience. * High degree of overall computer proficiency. * High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs. * Proficiency with multi-line phone systems and general office equipment; and * Working knowledge of basic accounting principles Job Duties * Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. * Greets and escorts all visitors and their guests. * Performs all accounting (AP/AR), inventory, and account reconciliation for the business. * Schedules appointments for the business. * Composes and types of correspondence as needed. * Compiles and reports on statistical data as required by the business or Managing Partner. * Inputs data into CFSS system accurately, completely, and timely. * Assists client families with processing necessary paperwork and scheduling appointments. * Receives and records payments from client families. * Updates and maintains files and related systems for the business. * Serves as business timekeeper and maintains local employee files. * Coordinates and maintains office supplies and equipment. * Serves as a backup in other administrative functions as needs dictate; and * Other duties as assigned. Benefits: * 401(k) * Dental insurance * Employee assistance program * Employee discount * Flexible spending account * Health insurance * Health savings account * Paid time off * Vision insurance

Overview Qualifications Minimum Qualifications 2 of the most recent 4 years' experience working in an administrative assistant/secretarial role Excellent working knowledge of computer-based word processing, spreadsheet, and residency related programs Demonstrated ability to make decisions based on knowledge of hospital and program policies and procedures Desired Qualifications Working knowledge of secretarial procedures in a healthcare setting Associate degree in business, social sciences, healthcare administration or relevant field Responsibilities Provides assistance to the Internal Medicine Residency (IMR) Program through coordination with residents and faculty within the IMR program. Aids in maintaining compliance with the Accreditation Council for Graduate Medical Education (ACGME) guidelines.

Innisfree Hotels is an inclusive workplace that fosters a culture of care where employees genuinely matter, and their voices are heard. We are looking for an Administrative Assistant that will be able to assist management to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers, employees, and guests and assisting in daily office needs. Essential Duties and Responsibilities include the following. Other duties may be assigned. - Always approaches all interactions with guests and employees in a friendly and service-oriented manner by maintaining a positive demeanor. - Promotes a positive and caring work environment by addressing and resolving any conflict in a calm and poised manner. - Should have an eye for detail and the ability to effectively deal with guests and other departments. - Welcomes guests and fosters customer loyalty through his/her friendly manner. - Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and ordering supplies. - Providing real-time scheduling support by booking appointments and preventing conflicts. - Answering, screening, and routing phone calls to the appropriate party. - Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. - Maintains contact lists for all staff, vendors, and any emergency situations. - Submits and reconcile expense reports. - Processes payroll for property. - Prepares and process invoices for all departments. - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. - Integrates and trains employees, providing support for skills development. - Ensures that the workplace remains clean and well organized. - Ensures team members have current knowledge of hotel products, services, facilities, events, pricing and policies and knowledge of the local area and events. - Has a good knowledge of all systems and standard operating procedures of Front Office. - Ensures that guest documentation and information is available and up-to-date. - Performs any other duties as assigned by management. Qualifications 1. Degree or diploma in Hospitality Management, Business Administration, or related field. 2. Minimum 1 year of customer service experience required, hospitality industry preferred. 3. Should be able to work independently and with minimum supervision. 4. Excellent customer service skills. 5. Ability to read, write, and speak effectively in English in order to communicate with guests and team members. 6. Have a strong attention to details. 7. Must be able to multi-task. 8. Must be a team player. Innisfree Hotels will invest in you, if you invest in you. We are a fast-paced, expanding company and we need team members who thrive on challenge, seek responsibility and value our culture to lead us into the next generation of growth.

The Administrative Assistant I provides clerical and administrative support to Division Directors and other leaders within the facility. This role performs a variety of tasks, including preparing correspondence, scheduling meetings, maintaining records, and taking minutes, while ensuring the smooth operation of the office. **Essential Functions** + Prepares and proofs correspondence, reports, forms, schedules, and other documents, ensuring accuracy and confidentiality. + Assists Division Directors in planning, organizing, and implementing administrative activities, including developing complex reports. + Maintains business calendars, schedules meetings and conferences, and prepares agendas for meetings conducted by Division Directors. + Establishes and maintains organized record-keeping systems for hard copy and electronic files, including policies, procedures, and reports. + Serves as the first point of contact for visitors and phone inquiries, addressing needs or referring to appropriate associates with professionalism. + Attends meetings, takes minutes, and distributes them to relevant participants, ensuring timely follow-up on action items. + Coordinates meeting arrangements, travel schedules, and reimbursement documentation for Division Directors and other leaders as assigned. + Assists in drafting and distributing nursing department and safety manual policies and procedures as directed. + Monitors and operates office equipment, such as computers, printers, and transcription devices, ensuring functionality and proper maintenance. + Provides oversight of clerical activities, including reviewing correspondence and documents prepared by others for accuracy and adherence to procedures. + Performs other duties as assigned. + Maintains regular and reliable attendance. + Complies with all policies and standards. **Qualifications** + Associate Degree or coursework in Business Administration or a related field preferred + 0-2 years of clerical or administrative experience required **Knowledge, Skills and Abilities** + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment. + Strong organizational and time management skills with attention to detail. + Excellent verbal and written communication skills, including grammar and proofreading. + Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. + Professional demeanor with strong interpersonal skills to interact with staff, executives, and external stakeholders. + Ability to handle sensitive and confidential information with discretion. Equal Employment Opportunity This organization does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, the facility complies with all applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to ************************************************* to obtain the main telephone number of the facility and ask for Human Resources.

This position is responsible for performing a variety of complex or technical secretarial work assisting in the daily operation of the Children's Legal Services Office (CLS). Assists with order and maintaining supplies Tracks and/or distributes incoming and outgoing mail or e-mail correspondence. Duties may also include the proper routing of telephone calls and the distribution of telephone messages. Receives and routes telephone calls, the answers to which may involve the interpretation of policies and procedures. Maintains office copier equipment and requests service calls as needed. Processes summons and subpoenas through local Sheriff's office. Set up and maintain digital case files. Accurately, neatly, and timely file all correspondence in appropriate files. Organize and maintain filing system for CLS. Close out and purge files to archive storage and/or destruction at least semi-annually. Maintain log of files archived/destroyed.Updates two case data program as required. Assists with Trial Preparation as requested by attorneys. Copies and distributes all legal documents filed with the court in dependency proceedings following Florida Statute timelines including, but not limited to petitions, pleadings, motions, discovery requests, case plans, affidavits, pre-disposition reports, judicial reviews, social study reports, and notices to interested parties. Uses E-filing system where appropriate. Assists with travel arrangements for Attorneys within Circuit and prepares travel vouchers following departmental operating procedure timelines. Performs other related work in association with or as directed by the Regional Director, Managing Attorney, Attorney Supervisor, and/or CLS Leadership. Knowledge, skills, abilities, including utilization of equipment, reqired for the position: Attention to detail and timeframs are a must. Standard business formats and styles for letters and business forms; Office procedures and practices; Principles and techniques of effective communications; Methods of data collection; Typing; Take and transcribe dictation using notes or a dictating machine; Organize files and other records; Compile and analyze data for administrative decisions; Organize and maintain records management systems; Perform basic arithmetical calculations; Use correct spelling, punctuation and grammar; Type letters, memoranda and other standard business forms in correct format; Operate general office equipment, personal compuyter and Microsoft Office Software; Manage telephone calls in a courteous and effective manner; Plan, organize and coordinate work assignments; Communicate effectively; Establish and maintain effective working relationships with others. Location:

Celebrate each day at The Hangout! From high-profile events to daily family games, our staff serves up a dose of fun with every meal. Located right along the beautiful white sandy beaches of Gulf Shores, the Hangout always feels like a beach party whether it is hosting after parties for sports games, festivals, pop-up workouts, fun runs, playing in the sand pit, pick-up games of ping-pong, foosball, four square, or playing in the family foam parties. As we like to say, come for the food, and stay for the fun! STATEMENT OF PURPOSE The Administrative Assistant supports day-to-day operations of the restaurant. The Administrative Assistant provides support for daily operations of the restaurant, the recruiting process, basic accounting processes, answering general employee questions, and has all necessary information for guest and employee questions. ESSENTIAL FUNCTIONS They will work under direct supervision of the Administrator and General Manager, and uphold The Hangout's Mission, Vision, and policies, procedures, and guidelines while performing all duties. AVERAGE % OF TIME 50% General employee support. Distributing paychecks and tip outs. As directed by managers, print employee applications, and daily roster. Enter new employee information into Aloha and ADP. Ensure that all new hire paperwork is completed fully and provided to Human Resources in a timely manner. Familiar with E-verify and I9 process. Ensure new hire packets are prepared. Answer general questions, including employee registration and use of ADP. Create name tags, keep track of all termination/discipline reports, job code change forms and pay raise forms. 25% General restaurant support. Maintain office supply inventory and order as appropriate. Maintain lost and found, including credit cards, with logs and destruction as necessary. At the direction of managers, adjust employee hours for the previous day and database maintenance of the point-of-sale. Control Shaka Bucks, radios logs, bank bags etc. Disburse announcements to staff using HotSchedules when needed. 15% Counting the safe, order of supplies, managing invoices and accounting, distributing banks, inventory parking passes, and ensuring sign-out sheets are completed. Calling in change runs for banks. Daily server and bartender check outs. 10% General administrative support. Answer the restaurant phone. Ensure the office is clean and organized. Other duties as assigned. POSITION CHARACTERISTICS Talented and motivated to enjoy the fun in work while working hard to achieve great things. Confident and professional to communicate both internally and externally, while being composed and driven to ensure that plans stay on track. Maintain a high level of confidentiality at all times. QUALIFICATIONS AND KNOWLEDGE High school or equivalent education and/or experience required 2 years related experience Working knowledge of Microsoft Excel Familiar with E-Verify and ADP preferred Familiar with Aloha POS preferred Strong verbal and written communication skills Basic knowledge of employment laws Excellent organizational skills Strong interpersonal skills - outgoing, patient, professional and able to get along with a variety of people. Time management Must pass background check Other: Work is performed in a restaurant office setting, primarily sitting using a computer and telephone. Role requires night and weekend availability