Executive assistant jobs in Peoria, AZ - 268 jobs

On-site | Phoenix, Arizona A globally admired consumer‐lifestyle brand is scaling its next chapter from its Phoenix executive hub. The incoming CEO needs a sharp, seasoned business partner who can craft rhythm, guard focus, and keep critical initiatives marching in tune. If you thrive on anticipation (not reaction) and love being the conductor behind a high-energy, creative enterprise, this is your stage. Top-Three Impact Goals (first 90 days) Engineer a purpose-driven calendar. Design an intentional cadence that protects strategic blocks and reduces reactive noise. Earn trusted-gatekeeper status. Establish instant credibility with the board, ELT, and partner EAs while diplomatically managing access and information flow. Lock executive & board rhythms. Own weekly operating rituals, board-prep timelines, and material workflows so everything feels buttoned-up-no last-minute scrambles. Compensation & Logistics Competitive base salary, commensurate with scope and prior board exposure. Work model: Primarily on-site with limited travel for key board meetings and off-sites. Relocation support considered for exceptional talent. Core Responsibilities Curate and optimize a multi-time-zone agenda that aligns priorities and shields the CEO's focus. Orchestrate complex domestic and international travel with proactive contingency playbooks. Drive board-meeting readiness-own timelines, materials, and logistics so leadership walks in prepared. Produce polished executive communications, decks, and briefing docs that elevate brand voice. Act as “adult-in-the-room” gatekeeper-confidently saying no, setting boundaries, and filtering noise. Informally lead fellow EAs for major events, multi-day off-sites, and cross-functional initiatives. Ideal Profile 12+ years supporting senior executives, including direct CEO partnership within global, matrixed organizations. Proven board-facing experience and mastery of high-stakes executive environments. Polished presence, detail obsession, and a proactive mindset that enforces boundaries with grace. Fluency with modern productivity stacks (Outlook, Slack, Zoom) and comfort steering other admins. Tenure at brand-driven or large-scale consumer companies highly valued. About Blue Signal: Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS

Ideal candidates for this role will have experience supporting executives in a large, complex organization. Candidates need to be able to work independently, problem solve, and are proficient with the MS Office Suite. This position performs administrative and advanced secretarial duties for assigned executive(s). Prioritizes and handles heavy work volume and handle routine matters to minimize interruptions and enhance efficiency of assigned executive(s). May handle work on behalf of Board of Directors and related projects. Handles a high level of confidentiality with assigned work. May supervise the work of others. This position requires strong initiative and diplomacy. High level of autonomy. Works under very minimal supervision. Essential Functions Assists executive and relieves assigned executives and staff of designated administrative details. Receives telephone calls, makes transfers and takes messages. Screens, sorts, disposes of and replies to incoming correspondence. Prepares letters, memorandum, statistical reports, summaries, and other materials through verbal dictation, knowledge of organizational policy, or other various sources of data and information. Does so with a high level of confidentiality. Coordinates meetings, facility logistics, prepares presentations, distributes materials and takes minutes. Retains various catalog records. Maintains daily appointment calendars; makes travel and lodging arrangements as required. Provides back up coverage to other clerical staff as necessary. May assist in supervising and coordinating the activities of at least two or more clerical staff support staff. Helps plan, establish and revise work assignments. May help settle employee problems and suggest disciplinary action. Coordinates major meetings including collection and preparation of discussion and meetings with the Board of Directors, executive staff, and outside individuals. Material is prepared within appropriate timeframes and standards of completeness for each setting as demonstrated by customer feedback and documentation. Coordinates and completes special projects in a timely manner. Appropriately prioritizes all tasks so that deadlines are met with continued focus on quality. Keeps staff apprised of any critical or major situation. Prepares and monitors the department administrative budget. Performs other duties as assigned. Education Bachelor's Degree - Preferred Associate's Degree or 2 years' work related experience - Required Experience 5 years experience in the field - Required 5 years plus experience in the field or in related area with at least 1 year lead or supervisory work experience. - Preferred

Executive Assistant | Law Firm | Phoenix, AZ | #3224453 - 8 A law firm in Phoenix, AZ is seeking a highly organized and detail-oriented Executive Assistant to support a senior partner. This role requires excellent multitasking abilities, strong communication skills, and a proactive approach to executive support. Job Duties: Manage calendars, scheduling, and appointments efficiently. Prioritize and respond to emails and correspondence as necessary. Coordinate travel and accommodations for the partner. Record and input billable time for the partner and self. Screen and direct phone calls, ensuring effective communication flow. Requirements: Minimum four (4) years of experience as an executive assistant or in a similar role. Exceptional organizational skills with the ability to prioritize and multi-task efficiently. Strong written and verbal communication skills. Ability to handle sensitive and confidential information with discretion. Salary: $30 - $40 per hour DOE + Comprehensive benefits package This is a confidential opportunity managed by Republican Jobs. Learn more: ********************************************

Vaco is currently assisting a client in their search for an Executive Assistant in their Phoenix, AZ office! This Executive Assistant will support multiple VP's in a fast-paced environment. This person must have 2+ years of EA experience as well as experience, planning travel, managing calendars, and managing expense reports. This is a contract to hire position that is fully onsite and hiring immediately. This position pays up to $35 per hour depending on experience. Key Responsibilities: Deliver high-level administrative support to the Executive Vice President by managing complex calendars, prioritizing tasks, and ensuring smooth day-to-day operations. Organize intricate domestic travel arrangements, creating efficient, cost-effective itineraries while adapting to last-minute changes as needed. Prepare, review, and reconcile monthly expense reports and American Express statements with precision, ensuring adherence to company policies. Oversee conference and travel budgets, providing timely reporting and actionable insights to support strategic financial management. Keep Standard Operating Procedures (SOPs) for travel processes current and consistent, promoting clarity and alignment across the team. Act as a collaborative partner to the sales team, contributing to the planning and execution of industry events, conferences, and sponsorships. Manage logistics for group travel, event registration, branded collateral (including mockup review, ordering, and assembly), and client-facing events by coordinating with internal stakeholders and external vendors. Knowledge, Skills & Abilities: Skill in oral and written communications Ability to plan, coordinate, analyze, and establish priorities; develop effective operating procedures Communicate clearly and effectively with customers, colleagues, and senior management in person, via email, and over the phone Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Job Description Are you a Realtor that just doesn't like the hustle and bustle of getting the leads and staying in front of clients? Have you thought your skills as a Realtor were better suited for behind the desk versus out in the field? Do you love connecting with people and consider yourself extremely organized and love working off of and creating operational tasks and to-do lists? If so, we want to talk to you. Our growing real estate brokerage is looking to add a new member to our team. We are seeking a licensed Realtor with at least two years of real estate sales experience for a full-time office position. This person will be assisting Realtors with transactions, putting properties on the market, following up routinely with owners, coordinating with our maintenance team for repairs, and generally holding things down for the buyer's agents. This person will be reporting directly to the broker and have the ability to grow in the operations of the business and help contribute to our 5 Star standard of service and customer experience. Our ideal candidate will have: * An ACTIVE Arizona Real Estate License * Experience running sales and rental comps in MLS * Great follow-up * Working knowledge of the residential real estate sales process * Solid organizational skills * Good phone presence and proven customer service experience * Great problem-solving skills * Ability to work independently & pro-actively This person will be working with the Broker on a daily basis. Experience in a fast-paced environment is important. Knowledge of Follow Up Boss, Appfolio, and/or Transaction Room is a bonus. Experience with transaction coordination is a plus. Dialogue with clients will be mandatory so a good phone presence and customer service are paramount. This job is base plus bonuses based on individual and team performance. Capstone is a growing real estate brokerage that offers clients a better real estate experience through transparency, experience, and education. Our core values: Be Humble, Stay Curious, Show Up, Make The Call, and Level Up, are values our team tries to embody every day. We look forward to hearing from you!

**Requisition ID:** 178640 **Job Level:** Senior Level **Home District/Group:** Aero Automatic Jet Pipe District **Department:** Administration **Market:** Building **Employment Type:** Full Time As an Executive Assistant you will be supporting our Pre-construction team and Senior Leadership. You will have the opportunity to work on a wide range of administrative services. To execute this role effectively the assistant should have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self-motivated, and a team player. Works effectively in a complex and demanding environment while maintaining a professional attitude and demeanor. The role necessitates collaborating across multiple projects and departments and a successful candidate must be a capable communicator, fast learner, adept at managing multiple responsibilities and able to work collaboratively. **District Overview** Aero Automatic Sprinkler Company, a subsidiary of Kiewit, is one of the largest fire sprinkler contractors in the Southwest. Founded in 1985 in Phoenix, AZ, Aero Automatic Sprinkler Company offers a variety of services including design, 3-D modeling, installation and more. We are committed to all aspects of the fire protection business: sprinklers, service inspection and testing, and fire alarm. Aero handles all sizes of work from service calls and inspections to full installations. **Location** This position is based out of our AERO Arizona office at 21605 N Central Ave, Phoenix AZ, 85024. **Responsibilities** + Manage day to day administrative needs including: Coordination of department meetings and event, Type notes and create documentation, Prepare Monthly reports on budget and other activities, Arrange travel and handle expense reporting, Answer phone and relay messages in a timely manner, Support scheduling needs. + Organize and maintain filing system (electronic and paper files) as needed to support office functions. + Prepare metrics reports for management review. + Assist with PowerPoint presentation preparation and documents for executive meetings. + Support the coordination for conferences and events (secure meeting location, hotel contracts, arrange for catering, and purchase prizes). + Greet visitors, organize and arrange meetings, schedule conference rooms and set up catered meals. + Support overall leadership needs + Perform other tasks and duties required for this position. **Qualifications** + Minimum 5+ years of Executive or Sr. Administrative experience supporting multiple senior managers. + Prior experience working in a Construction organization is highly desirable. + Must be organized. This includes time management, being task-orientated, and setting and meeting deadlines. + Microsoft Office proficiency including Word, Excel, PowerPoint, and SharePoint + Good attention to detail, with the ability to recognize discrepancies + Ability to work extended hours as needed + Team player with high energy, positive personality, and a proactive/go-getter approach. + Strong ethics that will reflect positively on the company + Excellent interpersonal skills, ability to establish credibility as a strong performer and ability to work effectively with people at all levels of the organization + A high level of intelligence, analytical problem solving, critical thinking, planning and organizing skills + Outgoing and thrives in a fast-paced and changing environment, with the ability to deal with and manage change + Enjoys working with all levels of the organization and supporting a variety of needs + Good listening skills + Strong written, oral, presentation and visual communication skills. + Bachelor's Degree or equivalent experience preferred \#LI-TSCOTT Other Requirements: + Regular, reliable attendance + Work productively and meet deadlines timely + Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment. + Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies. + Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required. We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off. Equal Opportunity Employer, including disability and protected veteran status. Company: Aero

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with lead admins and business leads to effectively manager leaders day to day needs 8. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 9. 7+ years of relevant experience providing administrative support to 1 or more executives 10. 7+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 11. 7+ years of relevant calendar management and expense report management experience for 1 or more executives 12. Experience prioritizing multiple projects 13. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 14. Prior or current experience supporting VP's and C-Suite at large scale tech company 15. Consistent track record of ensuring confidentiality and discretion in all partnerships 16. Experience driving events and fostering team collaboration 17. Demonstrates attention to detail, responsible, proactive, drives tasks to completion 18. Experience managing projects, multi-tasking, making decisions with limited information and changing direction quickly if needed 19. Experience building and maintaining trust with leadership and partners 20. Experience collaborating and partnering closely with other administrative professionals and key cross functional partners **Public Compensation:** $171,300/year to $221,200/year + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Executive Administrative Assistant Type: Public Job ID: 131748 County: Southwest Maricopa Contact Information: RIVERSIDE ELEMENTARY SCHOOL DISTRICT 1414 S 51st Ave Phoenix, AZ 85043 District Website Contact: Brittany Auld Phone: ************ Fax: ************ District Email Job Description: Please apply online at ****************** Other:

The Opportunity We're hiring an Executive Assistant to the CEO. You will work directly with the founder, helping protect his time, focus, and priorities in a high-output, high-expectation environment. This role is not administrative in the traditional sense. It is a trusted, operating role, working closely with the CEO to manage information, commitments, and priorities. We are open to hiring either: A standout recent graduate or early-career professional who will begin as an intern and earn a permanent role by demonstrating capacity, reliability, and initiative. An experienced and highly capable Executive Assistant who can step in immediately with full ownership of responsibilities. Either path requires discipline, accountability, attention to detail, reliability, composure under pressure, and a high standard for operational excellence. This is not a role for someone looking for comfort or routine. It's a role for someone looking for challenge, responsibility, and opportunity. Key Responsibilities Executive Operations Maintain and organize the CEO's calendar: scheduling meetings, coordinate agendas, book travel, and manage preparation materials. Sort, prioritize, and respond to emails promptly; draft and proof correspondence on behalf of the CEO. Triage calls, messages, Slack, and incoming requests; prioritize what's urgent, filter noise. Assist in drafting reports, presentations, and documents as directed by the CEO. Information Management Track deliverables, deadlines, and commitments across departments. Maintain well-organized records, notes, files, and reference materials. Gather and synthesize information from internal teams and external partners to provide clear, actionable updates for the CEO. Special Projects Handle day-to-day tasks and errands critical to company operations. Conduct research and gather data as needed for business initiatives. Support projects across recruiting, marketing, vendor sourcing, and operations. Organize internal meetings, leadership sessions, and team events. Qualifications Required (Internship): Bachelor's degree in Business, Engineering, Accounting, Finance, Economics, or a related field. MBA preferred but not required. Demonstrated leadership, initiative, or achievement in academics, athletics, internships, or other demanding environments. Exceptional organizational skills and attention to detail. Strong writing, communication, and collaboration skills. Ability to work hard, learn quickly, and deliver under pressure. Bilingual (English/Spanish) preferred but not required. Required (Full-Time): 2+ years experience supporting a founder, CEO, or senior executive in a fast-paced environment. 5+ years administrative experience in a high-performance organization. Proven ability to manage complex calendars, communications, and shifting priorities. Strong writing and verbal communication skills. Discretion and professionalism handling confidential information. Highly organized, proactive, reliable, and adaptable. Bachelor's degree preferred but not required. Bilingual (English/Spanish) preferred but not required. Why Join Us Compensation & Benefits Internship: $18-$25/hour. Performance-based bonus. Pro-rated paid time off (PTO). Clear path to a full-time position for those who demonstrate capacity. Direct mentorship from the CEO. Full-Time: $80,000 - $120,000 base salary. Quarterly + annual performance bonuses. Equity eligibility (available upon 12 months of service and exceeding performance targets). Healthcare coverage. 401(k) plan. Paid time off (PTO). Clear path to a leadership role. Location and Work Schedule Location: Tempe headquarters (hybrid flexibility). Work Schedule: Full-time or internship (minimum 25-40 hours/week). Flexibility required for urgent matters, deadlines, and shifting priorities. Occasional travel.

Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies. Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Transmit information or documents using a computer, mail, or facsimile machine. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals. Document and communicate all guest requests/complaints to appropriate personnel. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

Company Details Vela Insurance Services provides specialized Excess and Surplus Lines Casualty and Professional Liability insurance solutions in the following four market segments.: Construction, Specialty Casualty, Velocity Smal Business & Professional Liability. We offer national service and local knowledge to our exclusive wholesale broker network and the businesses they serve. The Company is an equal employment opportunity employer. ************************* Responsibilities The Executive Assistant to C‑Level leadership provides high‑level administrative, operational, and strategic support to senior executives. This role ensures the executive's time, priorities, and communications are managed with precision, confidentiality, and proactive judgment. The EA acts as a trusted partner, enabling the executive to focus on organizational strategy and high‑impact initiatives. The role includes: Executive Support & Calendar Management: Manage complex calendars, prioritize meetings, coordinate cross‑functional schedules, and ensure the executive is fully prepared for all engagements. Communication & Correspondence: Draft, review, and manage correspondence, presentations, and reports; act as a liaison between the SLT and President - Serve as a Brand Ambassador of the President and Vela to Corporate and external constituents. Confidential Information Handling: Manage sensitive information with absolute discretion and maintain a high level of professionalism. Travel & Logistics for President and SLT: Coordinate domestic travel, itineraries, accommodations for Team Expense Management for President and SLT - Prepare and Process all expense reports, receipt gathering and approvals for SLT and team members reporting into the SLT Operational Efficiency: Identify opportunities to streamline processes, improve communication flow, and enhance executive productivity. Scottsdale Office Management: Manage supplies and consumables for staff, coordinate Scottsdale SLT lunch, dinner and meeting space reservations and partner with onsite team for holiday events and team-building functions. Demonstrate Leadership Values: Model and uphold the principles and behaviors exemplified by the Senior Leadership Team (SLT); foster a culture of integrity, collaboration, and accountability across office operations and serve as a role model in aligning daily practices with organizational vision and leadership standards. Qualifications 5-10+ years of executive-level support experience, ideally supporting C‑suite leaders Exceptional communication skills, both written and verbal Advanced proficiency in productivity tools (Microsoft 365, Teams, PowerPoint, Excel, etc. Strong organizational and multitasking abilities with a proactive, resourceful mindset High emotional intelligence and the ability to navigate complex interpersonal dynamics Ability to work under pressure, manage shifting priorities, and maintain composure Bachelor's degree preferred or equivalent experience Microsoft Products including Word, Excel, PowerPoint Egencia Travel or online Travel booking experience Chrome River or Similar Online Expense Reporting Tool The Company is an equal employment opportunity employer. Additional Company Details We do not accept any unsolicited resumes from external recruiting firms. The company offers a competitive compensation plan and robust benefits package for full time regular employees which for this role include: • Base Salary • Benefits: Health, Dental, Vision, Life, Disability, Wellness, Paid Time Off, 401(k) and Profit-Sharing plans The actual salary for this position will be determined by a number of factors, including the scope, complexity and location of the role; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Sponsorship Details Sponsorship not Offered for this Role

Our Client is a global provider of healthcare products and services that help animal health and dental surgery practices measurably reduce the total cost of ownership associated with pharmacy and supplies. Position Overview: We are seeking a highly organized, proactive, and experienced Executive Assistant to support our CEO and a few other executives. This role requires exceptional multitasking abilities, attention to detail, and the capacity to manage sensitive and confidential information with discretion. The ideal candidate will be a master of efficiency, a problem solver, and a trusted right-hand to our executive team. Key Responsibilities: Calendar Management: Coordinate and manage the CEO's calendar, including scheduling meetings, appointments, and events. Ensure all engagements are well-organized and the CEO is adequately prepared. Expense Management: Upload and manage receipts in Abacus, ensuring accurate and timely expense reporting. Travel Arrangements: Plan and coordinate travel arrangements for the CEO and select executives, including booking flights, hotels, transportation, and itineraries. Handle any travel-related issues promptly and efficiently. Communication: Serve as the primary point of contact between the CEO, internal staff, and external stakeholders. Manage correspondence, screen calls, and respond to inquiries as appropriate. Meeting Planning, Budgeting, and Coordination: Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items. Research and book offsite meeting locations, hotels, and restaurant reservations. Document Management: Maintain and organize confidential files, records, and documents. Prepare reports, presentations, and other documents as needed. Ability to manage and track project budgets year over year. Office Management: Assist with office management tasks, coordinating with the office manager to ensure smooth operations and handling any office needs such as kitchen supply/food ordering, conference room scheduling, etc. Will require local travel between HQ Office and warehouse location when needed. Special Projects: Provide support for special projects and initiatives as directed by the CEO and executive team. This includes creation and management of project boards using Monday, Excel or other tools as directed by Executive Leadership. Relationship Management: Build and maintain positive relationships with clients, partners, and other stakeholders. Event Coordination: Assist with all employee/HQ based event planning and coordination such as researching locations, requesting quotes, arranging meals, decorating/setting up the space, greeting guests. Managing expenses for all events to ensure budgetary guidelines are met and achieved. Swag and Employee Gifting: Help manage, order and distribute employee onboarding kits, packing and mailing of swag items to the field based team. Qualifications: Experience: Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-level executives. Education: Bachelor's degree in Business Administration, Management, or a related field is preferred. Skills: Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with expense management software, preferably Abacus. Ability to handle sensitive and confidential information with discretion. Strong problem-solving skills. Exceptional attention to detail and accuracy. Creative and willing to provide ideas that benefit the team culture. Ability to work independently and prioritize tasks effectively. Personal Attributes: High level of professionalism and integrity. Strong interpersonal skills and the ability to work effectively with diverse groups. Proactive and resourceful with a positive attitude. Ability to thrive in a fast-paced, dynamic environment. Requirements: 8 am - 5 pm in Scottsdale Headquarters office. Evening and/or weekend availability 2-3 times/year when assisting with local event or meeting coordination. Location: Scottsdale, AZ Benefits: Open PTO; including 9 observed holidays. Medical, dental, and vision insurance are progressively paid by the company. Free after year 3. Health Savings Account Flexible Spending Accounts; Health Care and Dependent Care. 401K with generous company contribution- Safe Harbor Contribution Company paid long-term disability and life insurance Employee Assistance Program United Pet Care pet coverage Gym membership stipend Salary: $75-$85k Per Year DOE (Exempt Salary Position) Required Skills: Surgery Discretion Document Management Arranging Membership Pharmacy Travel Arrangements Special Projects Savings Event Planning Packing Reservations Attention To Detail Excel PowerPoint Ownership Salary Onboarding Healthcare Supply Transportation Travel Expenses Insurance Interpersonal Skills Availability Budgeting Presentations Records Education Scheduling Administration Research Software Planning Microsoft Office Business Leadership Communication Management

Details Department: PCHF | Foundation Shift: Mon-Fri, Days, 8am-5pm Posting #: 987723 Employee Type: Full-Time The Senior Executive Assistant provides advanced-level administrative support and organization to executives at the Senior Vice President or Executive Vice President level and ensures the efficient and effective provision of data and information. This position acts independently and is privy to the organization's confidential information. In addition, this position organizes schedules, manages deadlines, pays close attention to details and exhibits professional customer service skills to internal customers, as well as external visitors and/or organizations. Position Duties * Arranges and schedules a variety of complex meetings, initiates and responds to requests for scheduled time, maintains current and accurate calendars to ensure efficient scheduling and minimizes conflicts and ensures deliverables. * Develops and continuously demonstrates a deep understanding of organizational objectives, key activities and requirements in order to anticipate and proactively address the needs of the Executive team. * Prepares agendas, assembles and organizes materials, including performing necessary follow up actions, initiates reminders, and records and transcribes minutes of meetings/presentations to various internal and external audiences, committees, and Boards to ensure thorough preparation, organization, and documentation of activities and outcomes. * Ensures Executive is prepared for appointments by anticipating and gathering necessary materials for each meeting, including meeting agenda. * Provides support to the Senior Executives and other key leaders, including Directors of the Board, as needed; works effectively in a team environment, understands the needs of the overall group and backs up the other Sr. Executive Assistants. * Handles sensitive information and confidential business matters with a high degree of discretion. Anticipates problems, critical issues and/or opportunities and acts accordingly. * Plans, coordinates and creates executive-level, enterprise-wide communications and presentations by utilizing advanced Word, PowerPoint and Excel. * Provides suggestions for new methods of working to improve effectiveness and efficiency. * Performs miscellaneous job related duties as requested.

Liberty Mutual Surety, a business unit of Liberty Mutual Insurance, is one of the world's largest global Sureties, including in the United States. Conducting business worldwide through fronting relationships and Liberty-owned subsidiaries, we provide bonds in over 60 countries for construction firms, manufacturers and suppliers, and commercial enterprises on an account and transactional basis. We are committed to building mutually profitable relationships by providing smart business solutions, ease of doing business, and consistent, responsive service. Liberty Mutual Surety is dedicated to the communities we serve and highly values a diverse workforce in more than 16 countries. Responsibilities: Underwrites new and existing subdivision account submissions of virtually all sizes and complexities utilizing underwriting authority granted by Chief Underwriting Officer and adhering to required underwriting guidelines. Makes thorough evaluations and assessments of a developer`s financial, technical, organizational, and management capacities, as well as apply a high level of subjective judgment of character, normally based upon data/insights provided by the field organization only. Incorporates expert level of knowledge regarding accounting, legal and organizational/managerial disciplines. With field underwriters and/or Bond Managers, meet with clients to facilitate assessments and/or provide direction for topics to be addressed with agents, principals, and others as necessary. Partners with field staff to identify, solicit, and contact significant producers in assigned territory under guidance from Bond Manager and more senior home office underwriting staff. Monitors, evaluates, and improves existing books of business from an underwriting standpoint as assigned and ensures compliance with Surety guidelines. Continuously evaluates the qualitative characteristics of new and existing business within assigned field offices. Assesses and identifies changes in all aspects of the business including, but not limited to, work program to financial strength criteria, nature of work performed (inherent risk), accuracy and timeliness of data flow, and exposure analyses. Coordinates and/or surfaces issues to manager and/or field Bond Manager. As directed by more senior staff/manager, monitors marketing, underwriting and/or administrative issues within various offices, as assigned. Prepare, recommend, and/or implement instructions for administering workflows and accounting/billing issues to service unique situations. Utilizes various applications and data and analyzes statistical and financial reports, claims data, and other financial exhibits/data to ensure the quality of existing and new business. Communicates issues of concern on new and existing business to the applicable field office product line underwriter and/or Bond Manager, as necessary and inputs data on accounts to complete or modify analyses and maintain lines of credit in a current and accurate matter. Pursues resolution of open issues, documents result and adjusts credit parameters extended to specific accounts based upon such facts and findings. Applies sound reason and business logic to credit recommendations, documenting such logic file and communicate credit recommendations to more senior Home Office and Field underwriting staff, as necessary. May directly manage and/or provide underwriting support and direction to less experienced underwriting staff/interns. As necessary, collaborates with Claims staff to evaluate and/or resolve claim issues and as appropriate, takes immediate action to restrict credit on affected account. Keeps senior underwriting staff/manager informed of claims issues. Represents Liberty Mutual Surety with competitors regarding co-Surety matters and attends industry functions (i.e., Regional NASBP conferences, AGC, and trade conventions). May speak as requested at external industry meetings. Leads special projects as requested/assigned. Train field staff on the art of subdivision underwriting. Review indemnity agreements prepared by the field, and account rates, for errors. In some parts of the country, underwrite subdivision business directly with Liberty appointed agents. Qualifications Degree in Business or related field typically required A minimum of 7 years expected, typically 10 years or more, of progressive surety underwriting experience and/or other related business experience with progressive responsibility desired Advanced analytical ability and decision-making skills to evaluate and judge underwriting risks within scope of responsibility Demonstrated ability to make and clearly communicate sound underwriting recommendations that includes complex analyses, both verbal and written, and displays strong interpersonal skills in dealing with internal and external stakeholders Must demonstrate comprehension of most complex technical underwriting issues and be capable of defining and implementing necessary underwriting and administrative processes/workflows About Us Pay Philosophy: The typical starting salary range for this role is determined by a number of factors including skills, experience, education, certifications and location. The full salary range for this role reflects the competitive labor market value for all employees in these positions across the national market and provides an opportunity to progress as employees grow and develop within the role. Some roles at Liberty Mutual have a corresponding compensation plan which may include commission and/or bonus earnings at rates that vary based on multiple factors set forth in the compensation plan for the role. At Liberty Mutual, our goal is to create a workplace where everyone feels valued, supported, and can thrive. We build an environment that welcomes a wide range of perspectives and experiences, with inclusion embedded in every aspect of our culture and reflected in everyday interactions. This comes to life through comprehensive benefits, workplace flexibility, professional development opportunities, and a host of opportunities provided through our Employee Resource Groups. Each employee plays a role in creating our inclusive culture, which supports every individual to do their best work. Together, we cultivate a community where everyone can make a meaningful impact for our business, our customers, and the communities we serve. We value your hard work, integrity and commitment to make things better, and we put people first by offering you benefits that support your life and well-being. To learn more about our benefit offerings please visit: *********************** Liberty Mutual is an equal opportunity employer. We will not tolerate discrimination on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age, disability, veteran's status, pregnancy, genetic information or on any basis prohibited by federal, state or local law. Fair Chance Notices California Los Angeles Incorporated Los Angeles Unincorporated Philadelphia San Francisco We can recommend jobs specifically for you! Click here to get started.

We are seeking a dedicated and hardworking Office Executive II to lead a team of 35+ people for our Phoenix, AZ office. This is an outstanding opportunity to provide visionary and collaborative leadership that is integral to our success. As a recognized leader within the Phoenix and Arizona market, you'll be actively involved in client meetings and professional functions. Our ideal candidate will work closely with the Region Director and other members of the leadership team to coordinate and accurately address all business activities. You will be accountable for office-level performance, ensuring detailed execution and success. The candidate will LEAD the Phoenix, AZ operation while coordinating across the state in all facets including: Strategic Business Planning Financial Management Technical Oversight Staff Development Business Development Quality Assurance Client Management Community Engagement Leading the People: Build an inspiring team environment with an open communication culture. Set clear goals, delegate tasks, and closely implement deadlines for your team. Encourage team members to excel and achieve outstanding results. Listen to team members' feedback and resolve any issues. Recognize training gaps and provide mentorship to cultivate an outstanding team. Identify and develop emerging talent and leadership to build upward opportunities and succession planning. Lead 5-6 direct reports (Department Managers), ensuring they perform to the highest standards. Recognize high performance and reward accomplishments to keep the team motivated. Suggest and coordinate team-building activities to cultivate a collaborative spirit. Managing the Business: Grow office revenue and profit, ensuring financial goals are met. Coordinate successful contracting and project execution, collaborating closely with support staff. Stay current with industry knowledge to leverage Michael Bakers positioning for opportunities. Ensure staff works in an efficient and profitable manner, delivering high-quality work in the most effective way. Promote work share and develop a balanced office portfolio reflective of Michael Baker International's enterprise. Deliver the vision through the planning and execution of the annual business plan. Set clear and substantiated operational performance goals and metrics. Use Michael Baker Key Performance Indicators to regularly monitor and develop team performance. Report on metrics, identifying challenges and solutions as well as opportunities. Satisfying the Clients: Develop strategies with your team and other regional and national leaders that optimize growth and opportunity, benefiting all parties. Maintain, attract, and establish substantial and successful client relationships while growing relationships with industry leaders, competitors, teaming partners, and elected/appointed officials. Fully understand the Company's capabilities and possess the ability to sell and cross-market services. Help to multi-line key clients, continually bringing in new work and growing backlog. Determine direction and lead market awareness, including involvement in professional associations, technical articles, conferences, and boards. REQUIREMENTS Proven excellent communication skills and experience in community and professional leadership. Solid background in Transportation, Structural/Bridge or Municipal Operations and Business Development experience Bachelor's degree in Engineering, Planning, or a related field from an accredited program. Proven experience in Engineering or Project Management. 10+ years of experience leading and supervising personnel. 10+ years actively engaged with client management and business development. Experience managing a P/L preferred Established market relationships targeted to the Arizona marketplace. Experience with local, state, and/or Federal agency procurement and contracting. Proficiency with MS Office Suite and Oracle-based ERP Project Financial Reporting System COMPENSATION The approximate compensation range for this position is $161,750- $269,431 per year. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skills, and physical work location. BENEFITS We offer a comprehensive benefits package including: Medical, dental, vision insurance 401k Retirement Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Life, AD&D, short-term, and long-term disability Professional and personal development Generous paid time off Commuter and wellness benefits #LI-TS2 #LI-HYBRID

The Executive Administrative position would be responsible for independently performing day to day tasks in alignment with TCS Management systems. The responsibilities involve: 1. Reception tasks * Reception Management * Receive clients & guest at the front desk. Review and coordinate all arrangements as required for Client visits (including making arrangement for local travel, transportation, accommodation, banquets etc. in consultation with Admin N.A. Corporate Office. * Receive & dispatch Fedex, UPS, DHL and other packages * Mail collection and distribution. * Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings. * Order & manage supplies (pantries, copiers, office supplies, etc.) * Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg management for the same. * Maintain Seat Occupancy data. * Create UPS Shipping label request * Arranging various events (in-house, as well as external) as requested by the location leadership (while abiding with all TCS Policies / Guidelines) * Billing and any other Admin duties that may be required / assigned by Supervisor from time to time. 2. Administrative tasks Facility Management: Handling all aspects of Facility Management (comprising of but not limited to Managing Security requirements, Housekeeping, Material Movement, Front Office Management, Inventory Management, Compliance Management etc.) Security: Handling all aspects of Physical Security, including but not restricted to ensuring optimum functioning of all Security and Access Control Systems. The role involves monitoring CCTV coverage, analysis of CCTV and Security systems data, Electronic access functions involving assigning / revoking, reconciliation of data, report generation etc.), with a view to ensure implementation of and compliance with all Information & Security Policies. Procurement and Inventory Management - Timely procurement to make sure office supplies and break room supplies such as tea/coffee are refilled throughout the facility at regular intervals. Purchase Functions: Ensure time procurement of items required for the locations are procured by adhering / complying with all aspects of TCS Purchase policies as enshrined in TCS Purchase Manual (including Negotiations, Vendor Management, Purchase Requisitions, Processing Payments etc Audits: Ensure audit readiness of the location at all time by complying with and enforcing TCS Policies. * Ensuring that the location complies with all statutory requirements, building codes etc. Others: Ensuring compliance and adherence to Work Environment Guidelines (WEG) and HSE Guidelines (TCS Processes which will be made available later). * Maintaining record of Health Safety Environment Data as per the TCS process to be able to go through internal/external audit. * Conduct Fire Safety & Health Safety Briefings & Drills at regular intervals to ensure compliance with TCS Policies. * Coordination with Property Managers to ensure a conducive working environment on site and to ensure compliance with Statutory and building guidelines and for conduct of above drills. * Ensuring 100 percent availability of all Safety, Security Equipment and other office systems / equipment. * Ensuring policies relevant to material movement and Shipping are complied with. * Coordination with various stake holders (both internal and external), regular liaison / interaction with TCS Senior Executives to understand project requirements and other aspects requiring Admin attention. * Liaison with landlord and other stake holders at regular intervals to build a working relationship so as to be able to meet various TCS requirements. * Making MIS for Expenses, Seat Occupancy, Seat Management, Budgeting, Provisioning, etc. * Preparation of Annual and Quarterly Budget of the location in consultation with Location Admin Head and having the budget and expenses reviewed/approved by Head of Administration, NA. * Monitoring budget utilization and invoice payment process. Create and update spreadsheets as required. * Ensuring valid agreements are available for all vendors. * Be available on site on all working days to ensure effective Administration of the premises. * Any other Admin requirement that may be required from time to time / as directed by Admin Head, N.A Qualifications and associated Attributes: 3. Associate degree. 4. 4-7 years' experience in Administrative Function of a medium sized facility (> 300 associates) preferred. 5. Should possess excellent English communication skills (written & verbal) 6. Should have good computer skills: Microsoft Office (especially word, excel, power point etc.). 7. Should have knowledge of: - (1) Office Management & Maintenance activities, (2) Safety, firefighting and fire control systems, (3) Physical security system and its integration with IT security policies / requirements, (4) Personnel management, (5) Purchase / Procurement processes, (6) Finance / Accounting processes etc. 8. Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment. 9. Should possess: - (1) Good organizational and planning skills, (2) Analytical and problem-solving skills, (3) Good and quick decision-making capability. 10. Should be: (1) Proactive (2) Self-motivated (3) Flexible (4) Adaptive (5) Professional (6) Able to multitask, (7) Accessible on phone for any emergent requirement at the location and (8) Available for work outside of regular business hours if needed. Salary range: $45,216 - $59,520 a year #LI-DNI

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Account Administration Team as an Account Administration Specialist. We are seeking a professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role will be based in one of our various office locations on a hybrid basis. This role reports to the Account Administration Manager. The available shift for this position is Monday - Friday 5 PM - 2 AM ET/3 PM - 12 PM MT. Position Summary The Account Administration Specialist's core responsibilities include creating accounts on various systems for new hires, maintaining existing accounts, provisioning access to restricted systems/services and ensuring that access for those leaving GT is suspended in a timely manner. The team also maintains most of the firm distribution lists, shared mailboxes, cloud storage enterprise accounts, and Office 365 licenses. Candidate should also be flexible to work overtime as needed as well as on call on a rotation basis. Key Responsibilities Creates and maintains Active Directory and ADERANT accounts for GT employees, including account changes, deactivations and deletions. Manages cloud accounts in Microsoft Entra (Azure). Manages user accounts in 3rd party/external systems to include Dropbox, BOX, Google Workspace Sharefile, Preparis, eFax, PingOne Identity, ZOOM, etc. Creates and maintains firm wide distribution lists in AD on prem. Creates and maintains cloud groups on Microsoft Entra (Azure). Logs, tracks, and updates all requests via ticketing system (Ivanti). Identifies issues that require approval of Office of Firm Counsel and works closely to obtain approvals and track in SQL database for user recertification. Updates and maintains assigned service requests; follows up with clients and others in IT as needed. Provides Tier I support when required and On-Call support to Account Administration Team. May assist in training of new Helpdesk representatives and Account Administration personnel. Provides advanced support for HR, Office of Firm Counsel. Participates in identifying and implementing improvements for the Account Administration function. Serves as Account Administration SME on firm-wide technology projects and may manage small projects as assigned. Acquires and maintains advanced knowledge of Active Directory and GT Policies and Procedures related to account access rights and AD processes. Reviews communications regarding new policies, procedures, and system changes/outages. Maintains Account Administration documentation and procedures that include SOP's and QRC documentation. Qualifications Skills & Competencies Knowledge of Helpdesk and call center tools and operations. Detail-oriented with exceptional client service attitude; able to ask probing questions to quickly identify and resolve escalations. Effective team player, highly professional, able to maintain confidentiality of information. Excellent organizational, verbal and written communications skills; able to convey highly technical information in easy-to-understand non-technical terms and ability to interact with all levels of organization. Proven analytical, evaluative and problem-solving abilities. Ability to work independently, complete assignments within time limits and produce highest quality results. Proficient in documenting technical processes and procedures. Education & Prior Experience BA/BS Degree preferred. 3-5 years' experience in Active Directory or related experience. MCSA: Microsoft Certified Solutions Associate A+, AZ900 Azure Fundamentals, Security+ and Network+ certifications are highly desirable. Technology Proficiency with Windows-based software and Microsoft Office 365 required. Knowledge or experience with Ivanti ticketing system or similar. Knowledge or experience with SQL management. Knowledge or experience in PowerShell. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Arrowhead Credit Union is growing - we are excited about our expansion to Scottsdale, Arizona! Are you seeking a promising career in a growing organization? Check out this position. Are you warm, caring, friendly, and passionate about providing excellent service? Are you excited about giving back to your community? We want to speak with you - we are looking for Service Superstars to join our Team! The Account Administration Specialist performs various complex tasks related to member accounts, including assisting the branches and internal departments with clerical and administrative support. Essential Functions and Responsibilities Service Excellent communication skills, patience, and ability to clearly explain account maintenance concepts to members and team members. Ability to meet and promote team goals; exemplifies innovative problem solving, and maintains a positive working environment with all Arrowhead Credit Union (ACU) team members. Embraces new ideas, systems, and processes with a positive mindset. Assists with the resolution of credit union product and account maintenance inquires or requests. Serves as a department representative, answering incoming internal and external phone calls. Account Maintenance Accurately opens new membership or fiduciary accounts. Process new account openings, closures, and updates to existing accounts. Ensure proper documentation for account changes including ownership, beneficiaries, and account types. Maintain accurate and up-to-date member records in the core system. Ensure fiduciary account processing and maintenance meets Stare and Federal regulatory and compliance standards. Reviews and processes all incoming and outgoing Individual Retirement Account (IRA) requests. Performs IRA file maintenance. Validates and corrects Internal Revenue Service (IRS) tax forms 1099-INT, 1099-R, 5498, and other tax forms. Reviews and processes W-9, W-8 forms received from the members or other departments. Reviews and processes subpoenas, summons, search warrants, and levies within given authority. Communicates with legal or compliance agencies as required to fulfill requests. Accurately performs Medallion Signature Guarantees. Assists department management in reviewing and updating Arrowhead Credit Union as appropriate for accurate account maintenance and establishment. Provides feedback on department policies and processes to improve efficiency and service outcomes. Identify and escalate discrepancies or issues to the Account Administration department leadership. Benefits Include: (not a complete list) Wellbeing Weekly pay 401K Retirement Savings Plan with company match Paid time off accrual begins upon hire, 15 paid vacation days, 11 paid holidays Paid sick leave Company-provided life insurance at twice your annual salary Financial Education Programs DoorDash DashPass Health Medical, Dental, and Vision Insurance for part-time and full-time employees Modern Health Care.com subscription Teladoc Career Development Career development opportunities Team members are eligible to apply for assistance with educational expenses through ArrowHeart's scholarship program To learn more about Arrowhead Credit Union and our service culture, visit our Career page, and our ArrowHeart Foundation. The pay range for this position is listed below. Starting pay for successful applicants is generally within the minimum to midpoint of the pay range. Our consideration for pay is designed to support career growth and development over time. Offers extended depend on a variety of job-related factors, including but not limited to individual experience, knowledge, training, education, geographic location, market demands, and internal equity. Starting Pay: $25.97

Base Compensation: Starts: $17.00 Respond to Vendor Calls, fill in as back-up, greet and assist guests Answer phones, return voice mail messages and direct calls Respond to emails, schedule, and prepare office meetings, and assist with training. Clerical work (copy, scan, file, etc.), conduct INTAKE Interview with potential clients Follow up on client calls Back-up as needed for DSP Other projects as assigned by the manager