Executive assistant jobs in Peoria, IL - 39 jobs

Job Description Position Title: Executive Assistant Department: Administration Company: Philippi-Hagenbuch, Inc. Supervisor: CEO Location: 7424 W. Plank Rd., Peoria, IL 61604 FLSA Status: Exempt Salary: From $50,000 Effective Date: November 15, 2025 Our Expectations As an Executive Assistant at PHIL, you should be strong at juggling, problem solving, anticipating needs and providing rock-star customer service; you contribute to building a future where innovation, collaboration, and care define every interaction-internally and externally. You will play a vital role in supporting the daily operations that enable our teams to build purpose-driven solutions for clients around the world. You will shoulder a wide range of responsibilities, helping ensure smooth internal operations, timely communication, and consistent follow-through that supports our team and clients. Whether organizing information, assisting with tasks in other departments, and supporting the CEO's needs, your efforts help build meaningful infrastructure that empowers others to do their best work. From navigating complex schedules to streamlining communication systems, you thrive on the challenge of finding efficient, people-centered solutions to everyday problems. In every interaction-with visitors, team members, partners, or job applicants-you represent our values of kindness, professionalism, and understanding. Primary Responsibilities Greet and assist visitors. Plan and coordinate associate travel (which will require occasional after-hours and weekend coordination). Coordinate incoming/outgoing mail, packages, and courier needs. Procure and maintain all supply levels: office, break room, janitorial. Assist with internal communication materials, signage updates, and event coordination. Provide general administrative support to departments (e.g., scanning, note-taking, label creation). Ensure a welcoming office environment by maintaining decor, plant care, and holiday decorations. Maintain and distribute internal contact directories and assist with the BRAVO recognition program. Run errands as needed. Participate and document activities and schedules for the various committees within the Company. Qualifications, Success Traits and Requirements Strong interpersonal skills with a professional, friendly demeanor. Exceptional attention to detail, organizational skills, and confidentiality. Proficiency in Microsoft Office programs including Excel, Word and PowerPoint. Skilled in utilizing office equipment efficiently. Strong Comfort with technology advancements such as AI platforms. Ability to adapt to changing priorities and practice timely follow-through. Confidentiality and Drama Free are very important. Self-Directed and Proactive. Willingness to do what it takes, with no job task being above or beneath you. Valid driver's license and willingness to travel locally for errands or training. Physical capability to perform light lifting and remain seated or standing for extended periods. Work Environment & Expectations Primarily office-based in a climate-controlled, smoke-free environment. Occasional visits to the Welarco Fabrications shop floor, with adherence to health, safety and PPE protocols. Requires clear written and verbal communication across all levels of the organization. Supports a culture of respect, patience, and problem-solving under pressure. Together, we build the future-by helping you haul, solving what matters, and carrying the load for one another. Join us in building a workplace that thrives on integrity, creativity, kindness and care.

Operations Executive Assistant Job Status: Full-Time FLSA Status: Non - Exempt Reports To: Integrator/Operations Manager Work Schedule: Monday - Friday 7:00am - 4:00pm Positions Supervised: None POSITION SUMMARY We are seeking a proactive, detail-oriented Operations Coordinator/Executive Assistant to support the smooth execution of operational, administrative, and reporting functions across multiple departments. This role will serve as a critical hub for coordination between leadership, operations, and administrative teams, and will help drive efficiency by managing recurring processes, tracking performance metrics, assisting with reporting, and supporting general operational needs. The ideal candidate is highly organized, comfortable juggling multiple priorities, and enjoys working behind the scenes to keep things running smoothly. Reasonable Accommodations Statement To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. Essential Functions Statement(s) ADMINISTRATIVE & OPERATIONAL SUPPORT Prepare and distribute materials for weekly meetings, including agenda preparation and follow-up reporting. Update and maintain departmental and company-wide scorecards. Manage calendars for operations and leadership team members, including scheduling of Quarterly Conversations and Employee Reviews. Coordinate and collect 90-day performance review forms for construction employees. Obtain necessary approvals and signatures for contracts, vendor invoices, PTO requests, and other operational documents. Handle miscellaneous errands and occasional personal assistant tasks (e.g., lunch pickups). OPERATIONS & REPORTING SUPPORT Assist in compiling data and preparing recurring reports (weekly, quarterly, etc.) for leadership. Support with job cost analysis and reporting; gather and organize data in a meaningful, decision-supportive way. Help manage internal support tickets in Davisware/Vision software system. PROJECT & PROCESS SUPPORT Assist with quote tracking, follow-up, and improving deadline management for proposals. Provide general support for operations improvement projects or initiatives. Interface with cross-functional teams to gather data and track status updates. OTHER RESPONSIBILITIES Provide occasional support for email management for leadership team members. Take on evolving tasks as needed to support operations and company leadership. Coordinate with vendors to plan annual training week. Perform other duties as assigned. QUALIFICATIONS Proven experience in operations support role. Strong organizational and time management skills. Proficiency with Microsoft Office Suite (Excel, Word, Outlook). Excellent written and verbal communication skills. Ability to prioritize tasks independently and adapt in a fast-paced environment. Attention to detail with a high level of accuracy. Comfortable handling confidential or sensitive information with discretion. PREFERRED SKILLS Experience with reporting and data analysis. EDUCATION High school diploma or GED required, Associate's degree preferred. COMPETENCY STATEMENTS Accountability - Ability to accept responsibility and account for your actions. Accuracy - Ability to perform work accurately and thoroughly. Analytical Skills - Ability to use critical thinking and reasoning to solve problems. Communication, Oral - Ability to communicate effectively with others using the spoken word. Communication, written - Ability to communicate in writing clearly and concisely. Detail Oriented - Ability to pay attention to the minute details of a project or task. Ethical - Ability to demonstrate conduct conforming to values and accepted standards. Honesty/Integrity - Ability to be truthful and be seen as credible in the workplace. Organized - Organizing or following a systematic method of performing a task. Time Management - Ability to utilize the available time to organize and complete work within a given deadline. Working Under Pressure - Ability to complete assigned tasks under stressful situations. WORK ENVIRONMENT Typical busy office environment. ➢ Illinois Oil Marketing Equipment provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. ❖ Safety Sensitive Functions-This position is deemed Safety Sensitive since a person improperly performing the essential or marginal functions of the job would constitute a threat to the health and safety of the employee, the employee's co-workers, and/or the public at large. The company has reviewed this to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate. *IOME does not offer sponsorship for work visas. Starting Wage: $20.00 to $25.00 per hour

Centurion is proud to be the provider of comprehensive services to the Illinois Department of Corrections. We are currently seeking a Full-time/Part-time/Per Diem Mental Health Staff Assistant to join our team at FACILITY in CITY, Illinois. The Staff Assistant - MH is responsible for performing administrative duties and supporting program and staff needs by fulfilling routine clerical, secretarial, and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, creating spreadsheets, and providing information to callers for designated behavioral health units. This professional works extensively with Microsoft Office applications, including Word, Excel, and Access.

Administrative Specialist III Starting Salary range: $20.8534 - $22.8764 per hour Schedule: Full Time; Monday-Friday, 8:00 am - 4:30 pm Are you an organized multitasker who thrives in a fast-paced environment? Do you enjoy variety in your work and the opportunity to support a team that makes a difference in the community every day? If so, the McLean County Sheriff's Department is looking for someone like you to join our team as an Administrative Specialist III. What You'll Do As an Administrative Specialist III, you'll be a key behind-the-scenes contributor supporting both the Sheriff's Department and the Detention Facility. Your day will be filled with meaningful tasks like: * Maintaining detailed records and files (digital and paper-based) * Drafting, editing, and formatting important documents-including newsletters and reports * Managing travel arrangements, scheduling meetings, and coordinating events * Handling payroll, billing, and other financial transactions * Providing outstanding customer service to the public, staff, and other agencies * Supporting your team with research, reporting, and general administrative expertise * This role is perfect for someone who enjoys variety, takes initiative, and can handle confidential matters with professionalism and discretion. What You Bring to the Table We're looking for someone who has: * Excellent written and verbal communication skills * A sharp eye for detail and accuracy * Comfort using Microsoft Office tools (Word, Excel, PowerPoint) * Experience handling multiple projects and meeting deadlines * The ability to work well with others and provide exceptional customer service * A working knowledge of general office procedures-and ideally, some exposure to accounting or HR Minimum Qualifications High school diploma or equivalent and 2-3 years of experience in business administration, customer service, or a related field. Why Join Us? Be part of a department that plays a vital role in public safety Gain valuable experience in government operations Work in a stable, team-focused environment Enjoy meaningful work that supports your community McLean County also offers a comprehensive benefits package: * Medical, Dental and Vision Insurance * Medical Member Rewards Program * Health Savings Account (HSA) * Flex Spending Account (FSA) * Dependent Spending Account (DSA) * Supplemental Insurance: Life, Critical Illness and Accident * County provided Life Insurance * Illinois Municipal Retirement Fund (IMRF Pension) * Paid time off: vacation days, personal days, sick days, holidays * Identity Protection * Charitable Giving * Employee Assistance Program * Full salary range: $20.8534 - $31.9379 per hour Physical & Work Environment This position is mostly sedentary with light physical activity and requires basic physical and mental acuity. The work environment is secure and professional. If you're detail-oriented, highly organized, and looking for a role where your administrative skills truly matter-we encourage you to apply! About McLean County Government McLean County Government takes pride in serving our dynamic and fast-growing community. We provide a wide range of services, including public safety, criminal justice, road and bridge maintenance, animal safety and adoptions, vital records management, personal health services, food safety inspections, and park management. Our dedicated team of over 800 employees work across 25 departments to ensure the well-being and growth of our community. To learn more about McLean County Government and career opportunities, please visit **************************** Ready to Make a Difference? Click "Apply" at the bottom of this post. * If applying through a third party job board, please fill out an application via McLean County Government's Job Board located at **************************************** Confidentiality of your application is maintained upon request. McLean County Government is proud to be an Equal Opportunity Employer. Exempt : No Type : Various Department : County Sheriff Location : DEFAULT

Curia/Support Date Available: 02/01/2026 ADMINISTRATIVE ASSISTANT POSITION OVERVIEW The Administrative Assistant for the Office of Catholic Schools provides administrative and clerical support to the Superintendent and Associate Superintendent while serving as the primary point of contact for the office. This role requires professionalism, discretion, strong organizational skills, and a commitment to the Catholic mission and values of the Diocese of Peoria. The Administrative Assistant helps ensure the smooth day-to-day functioning of the Office of Catholic Schools through responsibilities such as answering and directing calls, managing schedules, preparing correspondence, maintaining files and records, and supporting general office operations. ESSENTIAL DUTIES AND RESPONSIBILITIES Welcome and assist Curia staff and visitors in a courteous, professional manner. Answer and screen incoming calls; manage mail, deliveries, and general office communications. Distribute invoices to schools, process payments, and assist with basic financial tasks. Prepare and reconcile expense reports and credit card statements. Collaborate with the Superintendent and Associate Superintendent to plan and execute special projects and events, including scheduling, registration, materials preparation, hospitality, and event set-up and tear-down. Create, organize, and maintain both digital and paper forms, records, and files. Draft, proofread, and edit written correspondence, memos, and reports. Monitor office supply inventory, place orders, process purchase requests, and maintain an organized and efficient work environment. Perform errands and additional administrative tasks as needed to support the Office of Catholic Schools. Model and uphold the teachings and values of the Catholic Church. Conduct oneself in a manner consistent with the philosophy and mission of the Diocese of Peoria in both professional and personal settings. EDUCATION, EXPERIENCE, AND SKILLS REQUIRED Associate degree or equivalent work experience; bachelor's degree preferred. Proficiency with Microsoft Office, Google Workspace, and other digital office tools. Professional, welcoming demeanor with strong customer service skills (in-person, phone, and email). Familiarity with the structure and operations of the Catholic Church. Strong written and verbal communication skills. Ability to anticipate needs, prioritize tasks, and respond proactively. Self-motivated, with the ability to work independently and collaboratively. High level of integrity, discretion, and sound judgment. Ability to maintain strict confidentiality. Exceptional organization and time-management abilities, with the capacity to multitask effectively. COMPLIANCE Ability to pass a criminal background check. Successful completion of drug screening and safe-environment training as required by diocesan policy. BENEFITS Salary range: $45,000 - $60,000 Medical plan Optional dental and vision plans Paid time off (vacation, holidays, and sick leave) 403(b) retirement plan with employer matching Long-term disability coverage Life insurance

Established in 1991, Collabera is one of the fastest growing end-to-end information technology services and solutions companies globally. As a half a billion dollar IT company, Collabera's client-centric business model, commitment to service excellence and Global Delivery Model enables its global 2000 and leading mid-market clients to deliver successfully in an increasingly competitive marketplace. With over 8200 IT professionals globally, Collabera provides value-added onsite, offsite and offshore technology services and solutions to premier corporations. Over the past few years, Collabera has been awarded numerous accolades and Industry recognitions including. Collabera awarded Best Staffing Company to work for in 2012 by SIA. (hyperlink here) Collabera listed in GS 100 - recognized for excellence and maturity Collabera named among the Top 500 Diversity Owned Businesses Collabera listed in GS 100 & ranked among top 10 service providers Collabera was ranked: 32 in the Top 100 Large Businesses in the U.S 18 in Top 500 Diversity Owned Businesses in the U.S 3 in the Top 100 Diversity Owned Businesses in New Jersey 3 in the Top 100 Privately-held Businesses in New Jersey 66th on FinTech 100 35th among top private companies in New Jersey *********************************************** Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Position Details: Industry Manufacturing Work Location East Peoria, IL 61630 Job Title Administrative Assistant Duration 1 Year (Strong possibility of extension) Job Description: Candidate Responsibilities: Position supports IT Director of Global Technology Services. Typical Day: Answering emails, managing schedules, manage travel schedule, hosting suppliers, must be available for impromptu changes. Very high demand admin position. High intensity. Conflict resolution. Qualifications Technical Skills: Very familiar with email and related admin experience. Must have extensive PowerPoint, excel (Vlookup, formulas, pivot tables). Minimum of associates degree or certification in Admin based work. Soft Skills: Attention to details, extensively organized, Team player. Additional Information If you are interested kindly contact: Monaliza Santiago ************

Job Title - Administrative Assistant Duration - 12 months • PeopleSoft Department CUESI - Power & Parts (Caterpillar Used Equipment Services Inc.) • It is a small team in Wearhouse atmosphere • They buy and sell caterpillar material • They sell the materials to suppliers/dealers • Purchasing materials from other CAT facilities • Tracking the sales order in system and creating invoices • Invoicing experience will be a plus • Follow up with the dealers for pending payments • They receive scrap materials from other facilities • These materials are sorted and sent to various scrap dealer s • No travel involved, no remote work • All software and system related training will be provided (the team has manuals as well) • Looking for someone who has couple of years of experience in office environment Responsibilities: • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. • Prepare invoices, reports, memos, letters, financial statements, and other documents. • File and retrieve corporate documents, records, and reports. • Open, sort and distribute incoming correspondence, including faxes and emails. • Prepare responses to correspondence containing routing inquiries. • Perform other duties as assigned. Top Skills: • Computer savvy, excel, word documents Soft Skills: • Interpersonal, good communication, should be able to work with others • Should be regular to office - attendance has to be good Additional Information All your information will be kept confidential according to EEO guidelines.

FamilyCore understands that strong families are at the heart of any vibrant, tight-knit community. Through the mission of "instilling hope by creating the right balance of resources and care to foster and equip healthy productive children and families," our 90 dedicated employees are committed to the investment of strengthening families with the tools and ties to succeed. Our team works with schools, the court system and other social service agencies to connect counseling, intervention, preventative education, and other support services for families in need. FamilyCore, a private, non-profit, nationally accredited social service agency with over 120 years of service, takes a holistic approach in its continuum of care, often providing boosts of support to multiple generations. The end goal is to maintain the integrity of the family. Be a part of this goal by joining the FamilyCore Team! Benefits for Full-Time Employees: Newly hired employees are eligible for benefits on the first day of the month following one month of service Robust Medical (Option of HMO or HDHP/PPO), Dental and Vision Benefits Employer funded Health Savings Account Basic Life Insurance & Accidental Death and Dismemberment Voluntary Life Insurance Short-Term Disability & Long-Term Disability Paid Time Off (PTO) 11 Paid Holidays, including a Floating Holiday Additional Paid Leave for All Workers Act Leave (For Full-time and Part-time Employees) Culture supporting Work/Life Balance 401k Plan (3% Employer Contribution After Vested) Professional Development Opportunities, including Tuition Reimbursement Health, Wellness and Financial Educational Resources Public Service Loan Forgiveness (PSLF) Eligible Employer Confidential Employee Assistance Program About this Role: Serve all clients as the first point of contact, follow established office procedures and protocols, and other such duties as may be necessary for the effective and efficient operation of the office and promote the mission of FamilyCore. Perform duties as required under the general direction of the Supervisor. Responsibilities: Provide and ensure a welcoming customer experience that promotes a quality interaction and the mission of FamilyCore. Perform all data entry and client record management functions to ensure compliance with Council on Accreditation and contractual requirements. Perform a variety of support functions such as, but not limited to, filing, copying, mailing, data entry, and facilitating paperwork and billing. Ensure safety protocols and policies are practiced at all times. Triage and maintain client confidentiality in all communications in accordance with Council on accreditation and regulatory bodies. Responsible to ensure all office equipment is in proper working order. Assist with all client requests for information. Follow all protocols and procedures for processing money in accordance with accounting policies. Manage and track inventory of supplies and ensure adequate supplies are available when needed. Ability to organize and maintain data and confidential information. Adhere to standards adopted through Council on Accreditation. Develop and maintain working relationships with all internal and external clients. Orient and train all staff on the proper use of office equipment and protocols for FamilyCore resources. Special projects as assigned. Ensure safety protocols and policies are practiced at all times. Assume responsibility for professional development and cultural competency. *Perform other duties as assigned. Education and Experience: High school diploma or equivalent required. 1-3 years experience required. Competency: Basic proficiency in MS Word, Outlook and Excel required. PowerPoint is preferred. Excellent written and verbal communication skill Strong interpersonal, problem solving, and teamwork skills. Ability to organize and maintain data and confidential information. Ability to establish and maintain a client focus. Ability to set and maintain professional boundaries with clients. Must pass required background check with Illinois Department of Children and Family Services (DCFS). Must pass background checks with Illinois Department of Public Health (IDPH) Health Care Worker Registry, and Illinois Department of Healthcare and Family Services OIG Provider Sanctions. Must possess valid Illinois Driver's in good standing, and proof of valid vehicle insurance. Utilize time tracking software and all other software required to fulfill duties. Safe, reliable personal vehicle, to be used for FamilyCore business. Ability to be sensitive and understanding of cultural and lifestyle differences of all people regardless of race, religion, sexual orientation, age, or background. Successfully complete FamilyCore training as required. Physical: Frequent sitting, grasping, fingering, and lifting, pulling, and pushing up to 10 lbs. Regular standing, reaching. Occasional walking, stooping, reaching overhead, and other physical activities related to an office environment. Operate general office equipment, including multi-line phone, fax machine, printer, copier, scanner, laminator, and personal computer, with or without dual screens. Perform all job requirements with or without reasonable accommodation. Work Environment: Work occurs in an office environment. Occasionally exposed to loud noise and outdoor weather conditions. May be subject to distraction and interruptions. May be subject to difficult client interactions that involve behavioral and/or emotional challenges. FamilyCore is an Equal Employment Opportunity Employer *Clarification for 'Other duties as assigned': This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice Note: Applicable law does not allow FamilyCore to hire/employ persons that have been declared a sexually dangerous person or that have been convicted of certain crimes. (See, e.g. 89 Ill. Adm. Code 385.10 et seq. for further detail).

**All administrative Assistant I positions are located on-campus positions. DUTIES AND RESPONSIBILITIES Provide administrative support to the hiring department; receive telephone communications, correspondence, and employees/visitors; respond to questions and requests; maintain department files and computerized information for data entry; greet and interact with students, faculty, and staff; manage correspondence, files and telephone communications; prepare materials for and assist in planning department activities and events; perform word processing and database management activities; maintain department website; maintain office supplies; process and distribute mail; perform other related duties as assigned. MINIMUM QUALIFICATIONS Office or related business experience; excellent skills in written, verbal and personal communications; strong customer service orientation; ability to productively work/interact with diverse groups of people; show respect and sensitivity for cultural differences; work independently and exhibit sound/accurate judgment; work with sensitive/confidential information and records; is proficient in Microsoft Office Suite; skill with word processing, spreadsheet and database management applications; editing and proofreading skills; mathematical and problem solving skills; ability to deal with periodic timetable changes; compose correspondence; create computerized reports; ability to coordinate/manage multiple projects and tasks simultaneously and on deadline. MENTAL/PHYSICAL REQUIREMENTS Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodation. Other Duties performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. Working conditions are typically moderately quiet. Bradley University is a top-ranked, private university in Peoria, Illinois, offering nearly 6,000 undergraduate and graduate students' opportunities, choices, and resources to build their futures. Innovation, action, and collaboration drive Bradley students to generate ideas and create solutions that remake the world around them. Our comprehensive array of undergraduate and graduate academic programs includes business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology. Bradley University is an Affirmative Action/Equal Opportunity Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups. APPLICATION PROCEDURE Please complete the online application process, upload a resume, complete contact information for three professional references, and any certificates and/or licenses. Please submit all materials at the time of initial application. Applications will begin being reviewed immediately and will continue until the position is filled. Employment at Bradley University is contingent upon the satisfactory completion of a criminal background check. Bradley University offers a competitive benefits package including health, dental, vision, life and disability coverages, FSA, HSA and retirement plan options. Bradley also offers significant higher education cost savings for employees and dependents through the Tuition Remission program. More information regarding our benefits is available here: ****************************************************************** . Bradley University is a top-ranked, private university in Peoria, Illinois, offering nearly 6,000 undergraduate and graduate students' opportunities, choices, and resources to build their futures. Innovation, action, and collaboration drive Bradley students to generate ideas and create solutions that remake the world around them. Our comprehensive array of undergraduate and graduate academic programs includes business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology. Bradley University is an Affirmative Action/Equal Opportunity Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups.

Administrative Assistant III (10 months) JobID: 2601 Office & Technical Employees/Administrative Assistant Date Available: ASAP Additional Information: Show/Hide We are excited about your interest in our district! District 87 is home to one high school, one junior high, six elementary schools, and one early childhood school. We also have the Bloomington Career Academy which provides career exploration opportunities to high school students at Bloomington High School and surrounding school districts. Please review the attached job description, non-union compensation rates and Office and Technial Employees handbook in the bottom right-hand corner. * The minimum starting compensation for this position will be $20.19/hour and compensation will be commensurate with prior District 87 and full-time external experience as outlined in the OTE compensation matrix. * Employment beginning after the normal employment start date will be prorated based on the number of days worked. * More detailed information about benefits and costs associated with benefits can be found here. This position will be classified as part of the OTE employee group.

Administrative Assistant I, Student Support Services/Project Success, Part Time, Search Extended JobID: 669 Support Staff Secretarial/Clerical/Administrative Assistant I Date Available: mid-January 2026 Additional Information: Show/Hide Description: Administrative Assistant to Project Success/Student Support Services, Part-Time Reports To: Director of Student Support Services/Project Success Salary Range: $16.50 to $17.49 per hour based on qualifications and experience; click link to view part-time benefits on page 2, Benefits At A Glance - Staff Position Summary: The Administrative Assistant is primarily responsible for the office management and administrative functions required to effectively implement policies and procedures and day-to-day operations relative to Project Success/Student Support Services. Qualifications: High School diploma or equivalent professional office management experience; strong technical skills, including experience working with Microsoft Office; and excellent organizational and oral/written communication skills required. Associate's Degree in clerical or office management; experience working with an ERP system; previous experience working in a higher educational institution; and event coordination/management experience preferred. Application Process: Complete online application by clicking on the "Apply" link shown above and include a resume and cover letter specifically addressing how your qualifications meet the duties and responsibilities outlined in the . A full job description is attached. Applications are accepted until the position is filled though priority will be given to applications received on or before Thursday, January 1, 2026. Employment is contingent upon criminal background check and skill set assessment; employment sponsorship is not available. AA/EOE

Job Title: Administrative Assistant Reports To: Procurement Manager Benefits: Medical, Dental, Vision, Legal Aid, Company Paid Short Term Disability, Life Insurance, and Retirement Savings Plan with Company Match Work Hours: Monday - Friday 8:00am-4:00pm GENERAL PURPOSE OF JOB: The Administrative Assistant is responsible for receiving and purchasing duties in Ox's Carthage Mill. The Administrative Assistant will also perform other duties as tasked by the Management Team at Ox Carthage Mill. ESSENTIAL DUTIES AND RESPONSIBILITIES: Responsibilities include, but are not limited to, the following: Promotion of a safe working environment Transact and record all daily receipts and electronically file receipt paperwork Verification of fiber receipts in the Fiber Management database Research and resolve accounts payable discrepancies as needed. Issue purchase orders for expense consumable items and/or services as requested by the Management team at Ox Carthage Mill. Initiate new Supplier set up as required; provide forms and documents to appropriate persons externally and internally to allow Accounts Payable department to enter new Supplier into database. Perform weekly Shipping and Production Supplies inventory control and purchase items as necessary. Assist in the creation and maintenance of Safety training records as instructed by EH&S Manager. Assist in the creation and maintenance of Standard Operating Procedures and New Hire Standard Operation Procedure binders as instructed by General Manager. Create records and documents for outbound small package/envelope shipping as requested.

Job DescriptionBenefits: 401(k) 401(k) matching Bonus based on performance Company parties Competitive salary Dental insurance Employee discounts Flexible schedule Opportunity for advancement Paid time off Profit sharing Training & development Wellness resources Donation matching Free uniforms Health insurance Relocation bonus Tuition assistance A Lifetime of Smiles Leading with Heart, Innovation, and Excellence Are you a natural leader with a passion for driving operational excellence? At A Lifetime of Smiles, were looking for our next strong teammate who thrives in a fast-paced environment, brings a proactive mindset, and is eager to play a key role in our team. With over 26 years of award-winning care in our community, were more than a dental practice; were a team on a mission to change lives through extraordinary smiles. Our state-of-the-art, full-service dental facility offers comprehensive care from preventative and cosmetic dentistry to advanced oral surgery and orthodontics. Were proud to lead with heart, humor, and innovation in everything we do. Your Role: Youll collaborate closely with our doctors, clinical team, and support staff to ensure optimal patient experiences, efficient scheduling systems, and streamlined workflows. Key Responsibilities: Oversee and optimize the daily operations Supervise team members and provide mentorship, coaching, and performance feedback Develop and audit scheduling strategies to support clinical needs and production goals Analyze and improve patient flow, front desk procedures, and communication protocols Manage complex treatment plans, financial arrangements, and insurance billing with attention to detail and empathy Serve as liaison between administrative, clinical, and leadership teams to ensure smooth coordination Train the new team members and maintain consistency in service excellence Support compliance with HIPAA, insurance regulations, and internal documentation standards Your Strengths: 5 years+ of experience in healthcare administration, dental office management, or a related leadership role Exceptional interpersonal and communication skills Proven ability to lead, motivate, and mentor a team Advanced proficiency in digital systems (Google Workspace, practice management software, scheduling tools) Strong understanding of insurance coordination and revenue cycle processes Detail-oriented, highly organized, and able to handle sensitive information with discretion A passion for service and a mindset for continuous improvement Why Youll Love It Here: Mentorship with four on-site doctors and an experienced leadership team Competitive compensation and robust benefits, including 401(K) match and generous PTO Flexible hours with no weekends Opportunities for professional development and advancement A truly positive and collaborative team culture Monthly celebrations, team outings, espresso machines, and yes, dance parties Join Our Mission Were not your typical dental office and this isnt your typical admin job. If youre a strategic thinker with a passion for leadership, patient care, and operational excellence, this is your opportunity to shine.

The Administrative Assistant provides administrative and secretarial assistance to the Office of Disability Services' unit, reports directly to the Director of Disability Services, and performs other job-related duties such as secretarial assistance to the professional employees in the unit as assigned.Essential Duties and Responsibilities: * Interact and work with a diverse group of students, faculty and staff. * Answer phone calls and inquires and direct students and visitors to the right faculty and university office. * Complete the request for accommodations ADA student accommodations. * Complete Electronic Personnel Action forms (EPAFs) * Complete ODS staff travel requests and requisitions for reimbursement. * Track and manage office supplies and order additional supplies when requested by faculty. * Assist with tasks including setting-up displays during open house and recruitment events. * Ensure vendors and contractors are paid timely. * Performs any other duties as assigned. Minimum Position Requirements (including certifications, licenses, etc.): * Bachelor's degree * At least three (3) years of experience that is directly related to the duties and responsibilities specified. Knowledge, Skills and Abilities: * Considerable knowledge of office management practices and procedures * Considerable knowledge of American Disabilities Act (ADA) * Excellent verbal and written communication skills. * Ability to compose and prepare accurate reports, records and correspondence * Ability to prepare and maintain complex clerical files including statistical reports and materials * Ability to deal effectively with the public in giving and obtaining information, referring callers and arranging appointments * Ability to take dictation and to operate a word processor at a corrected rate of fifty words per minute

Extra Help Administrative Assistant Job no: 521006 Work type: On Campus Division Name: Academic Affairs Department: Center for Civic Engagement The Center for Civic Engagement coordinates multiple campus initiatives related to the University's core values of community and civic engagement. This position supports one administrative professional position, five civil service positions, and two graduate assistants, as well as serving as the first contact for faculty, staff, students, and members of the community who utilize the Center. The position is integral to the efficient operation of the Center and answers inquiries at the reception desk, oversees recordkeeping and office supply ordering and inventory, and provides support for administration of the Civic Engagement and Social Change minor, while supporting staff and supervising front desk student staff. Additional Information The vision of the Center for Civic Engagement (CCE) is “a more just and equitable world cultivated through the participation of all people in the co-creation of knowledge and collective action.” Its mission is to connect students, faculty, staff, and alumni with local, national, and global communities through meaningful civic engagement to promote the lifelong learning and development of active community members.” In general, CCE is responsible for enacting Illinois State's commitment to civic engagement and fostering a culture that values and rewards civic engagement. This is accomplished through a variety of programs and services with students, faculty, and staff, and in partnership with Bloomington-Normal community organizations. CCE's work involves volunteering and service-learning, political engagement, and civic education. Benefits include time away from work for eligible employees and the option to participate in the University's 403(b) Plan. Salary Rate / Pay Rate $20.00 per hour Required Qualifications High School graduation or equivalent Excellent communication skills Strong organizational skills, attention to detail, and the ability to collaborate Ability to use good judgment; operate computer systems; use word processing, database, and software packages; and to exercise discretion in handling sensitive and confidential information. Preferred Qualifications Experience supervising students or other employees Work Hours Approximately 28 hours per week for 18 weeks Functional Expectations Must be able to complete the following with or without a reasonable accommodation: Effectively communicate on a daily basis. Remain at a workstation for extended periods. Move about in various locations on and off campus as needed to complete day-to-day work. Proposed Starting Date January 2026 Required Applicant Documents Cover Letter Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply" Optional Applicant Documents Certification of Retirement Annuity Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply" Special Instructions for Applicants Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered. Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position. Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. Extra Help employees may only work up to 28 hours per week for all University employment and are paid for hours worked only. Extra Help employment does not guarantee permanent employment. Extra Help employees may only work up to 900 total hours. Contact Information for Applicants Kira Shelton Human Resources ***************** ************** Important Information for Applicants This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources. Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at **************. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence. If you are having difficulty accessing the system, please call Human Resources at **************. Application Opened: 12/04/2025 01:35 PM CST Application Closes: 01/15/2026 11:55 PM CST Whatsapp Facebook LinkedIn Email App Send me jobs like these We will email you new jobs that match this search. Great, we can send you jobs like this, if this is your first time signing up, please check your inbox to confirm your subscription. The email address was invalid, please check for errors. You must agree to the privacy statement Extra Help Administrative Assistant Opened12/04/2025 Closes01/15/2026 DepartmentCenter for Civic Engagement The Center for Civic Engagement is seeking a part-time temporary administrative assistant. Current Opportunities Extra Help Administrative Assistant Opened12/04/2025 Closes01/15/2026 DepartmentCenter for Civic Engagement The Center for Civic Engagement is seeking a part-time temporary administrative assistant.

Starting Salary: $20.8534/hour Monday - Friday, 8:00am - 4:30pm; occasional overtime may be required Under general supervision performs a variety of responsible tasks involved in providing clerical support to court users. Duties include but are not limited to reviewing/processing electronically filed court documents; maintaining records in filing systems databases or spreadsheets; answering a variety of inquiries by telephone or in person. Duties/assignments are performed within established parameters and require the application of established rules and regulations. Work is reviewed by a supervisor periodically for the quality efficiency and effectiveness of work performed. Essential Duties and Responsibilities * Reviews/processes electronically filed court documents * Establishes compiles maintains and retrieves specialty computer and/or hard copy files or records; takes appropriate actions related to files and re-files as needed * Data entry * Interacts in person by telephone with public attorneys, county staff, and staff of other jurisdictions * Assists self-represented litigants with electronic filing * Pulls court dockets Files paper documents * Processes copy requests * Performs calculations, receipt money * Performs related work as assigned * Regular and prompt attendance Knowledge Skills and Abilities * Knowledge of English composition spelling and grammar * Ability to understand and follow oral and written instructions * Ability to communicate effectively both orally and in writing * Ability to interact with the public and provide information in a polite and efficient manner both in person and on the telephone * Ability to learn rules and procedures and to apply them correctly in varying circumstances Ability to work with and maintain confidential information * Ability to multi-task * Skill in alphabetical and/or numerical filing * Skill in keyboarding approximately 45 words per minute * Ability to quickly and accurately make mathematical calculations * Legible handwriting * Knowledge of and experience with MS Office (Microsoft Word Excel Outlook) Required Qualifications * High school graduation or possession of a GED Certificate including or supplemented with course work in general clerical or office procedures; Experience (1 - 2 years) in a general clerical or customer service work related to the functions of the position OR any equivalent combination of education and experience that would provide the above noted knowledge skills and abilities. * Proficiency in MS Office. * The successful candidate must be able to work well with a variety of individuals; have exceptional organizational skills; be detailed oriented; be capable of working independently and meeting deadlines; be self-motivated; able to work with confidential information in an environment of security and trust. Pre-employment Testing * May be required to complete the Circuit Clerk's Clerical Exam and keyboarding test * Must pass a pre-employment background investigation Physical Attributes/Demands Sit for extended periods of time. The employee is required to walk or move up to 200 feet from primary desk. The employee is occasionally required to stand, and stoop kneel or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision. Work Environment General indoor office environment. Operation of personal computer phone copier scanner and other general office equipment required on a frequent basis. Benefits Package McLean County offers a comprehensive benefits package including: * Medical, Dental and Vision Insurance * Medical Member Rewards Program * Health Savings Account (HSA) * Flex Spending Account (FSA) * Dependent Spending Account (DSA) * Supplemental Insurance: Life, Critical Illness and Accident * County provided Life Insurance * Illinois Municipal Retirement Fund (IMRF Pension) * Paid time off: vacation days, personal days, sick days, holidays * Identity Protection * Charitable Giving * Employee Assistance Program * Full salary range: $20.8534 - $31.9379 per hour (upper range reflects long term career with McLean County) About McLean County Government McLean County Government takes pride in serving our dynamic and fast-growing community. We provide a wide range of services, including public safety, criminal justice, road and bridge maintenance, animal safety and adoptions, vital records management, personal health services, food safety inspections, and park management. Our dedicated team of over 800 employees work across 25 departments to ensure the well-being and growth of our community. To learn more about McLean County Government and career opportunities, please visit **************************** How to Apply Join Us in Making a Difference! Click "Apply" at the bottom of this post. * If applying through a third-party job board, please fill out an application via McLean County Government's Job Board located at **************************************** Confidentiality of your application is maintained upon request. The selection of an individual for this position is at the sole discretion of the McLean County Circuit Clerk. McLean County Government is proud to be an Equal Opportunity Employer. Exempt : No Type : FT Employee Department : Circuit Clerk Location : DEFAULT

Centurion is proud to be the provider of comprehensive services to the Illinois Department of Corrections. We are currently seeking a Full-time Staff Assistant to join our team at Lincoln CC in Lincoln, Illinois. The Staff Assistant is responsible for performing administrative duties and supporting program and staff needs by fulfilling routine clerical, secretarial, and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, creating spreadsheets, and providing information to callers for designated behavioral health units. This professional works extensively with Microsoft Office applications, including Word, Excel, and Access. Available Shift: 8:00am to 4:00pm / 40 hours per week Pay rate: $24/hr

Administrative Support Department: Division of Continuing Education and Professional Development Reports to: Associate Director of Division of Continuing Education and Professional Development Appointment: Full-Time;12-month position; 40 hours per week Status: Non-Exempt Pay Rate: $15 per hour Continuing Education connects the University with the community through non-credit educational programs and services for all ages. The Division is committed to excellence in work and in relationships, resulting in exceptional customer and employee satisfaction. Continuing Education annually develops and implements numerous diverse educational programs, serving youth, professionals, and lifelong learners. CHARACTERISTIC DUTIES AND RESPONSIBILITIES Provide customer service and support for credit and non-credit programs on and off campus; assist students, faculty, staff, OLLI members, and customers; receive and coordinate telephone communications; process registrations (take payments, send confirmations, etc.); reserve rooms and maintain office supply inventory; arrange set-up for programs; prepare and manage correspondence; prepare instructor contracts; open accounts and process invoices; reconcile budgetary accounts and travel cards; maintain database and spreadsheets; coordinate and assist with database construction for quarterly OLLI registrations; direct the work of student employees; participate in OLLI programs and learning trips, including driving a 14-passenger shuttle and/or a multiple-passenger van; perform other related duties as assigned. In order to meet the needs of the University, the University retains the right to assign duties and requirements to employees, determine and change starting times, quitting times and shifts and change appointment specifications. MINIMUM QUALIFICATIONS Three years office business experience that demonstrates: ability to work independently; exhibit sound, accurate judgment; make decisions; set priorities; deal with periodic timetable changes; work with sensitive information and records; type 50 wpm; prepare correspondence; create computerized reports; proficiency in word processing, spreadsheet; basic understanding of and ability to learn and use database management applications. Requires the ability to effectively communicate in written, telephone and personal communications; work/interact with a variety of internal and external constituents; show respect and sensitivity for cultural and age diversity. Editing and proofreading skills are required along with math computation skills. The applicant must have the ability to handle details and multi-step processes, ability to manage/coordinate multiple projects simultaneously and on deadline, must possess and maintain a valid driver's license, and be capable of driving a 14-passenger shuttle and/or a multiple-passenger van. MENTAL/PHYSICAL REQUIREMENTS Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodation. Work is mostly performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. Working conditions are typically moderately quiet. Some evening and weekend work is required (scheduled well in advance) and may result in flexible hours. Must possess and maintain a valid driver's license, pass a physical exam in accordance with the Federal Motor Carrier Safety Regulations, be certified to drive a 14-passenger shuttle and/or multiple passenger van, access non-ADA compliant facilities, participate in active learning experiences (i.e. hiking, biking, canoeing), and have the ability to lift, carry, and transport program supplies weighing up to 50 pounds. APPLICATION PROCEDURE Please complete the online application process, upload a resume, complete contact information for three professional references, and any certificates and/or licenses. Please submit all materials at the time of initial application. Applications will begin being reviewed immediately and will continue until the position is filled. Employment at Bradley University is contingent upon the satisfactory completion of a criminal background check and a Department of Transportation physical and certification to drive a multi-passenger vehicle. Bradley University offers a competitive benefits package including health, dental, vision, life and disability coverages, FSA, HSA and retirement plan options. Bradley also offers significant higher education cost savings for employees and dependents through the Tuition Remission program. More information regarding our benefits is available here: ****************************************************************** . Bradley University is a top-ranked, private university in Peoria, Illinois, offering nearly 6,000 undergraduate and graduate students' opportunities, choices, and resources to build their futures. Innovation, action, and collaboration drive Bradley students to generate ideas and create solutions that remake the world around them. Our comprehensive array of undergraduate and graduate academic programs includes business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology. Bradley University is an Affirmative Action/Equal Opportunity Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups.

section of the work history. This will be considered an incomplete application and incomplete applications will not be considered. Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position. Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. Extra Help employees may only work up to 28 hours per week for all University employment and are paid for hours worked only. Extra Help employment does not guarantee permanent employment. Extra Help employees may only work up to 900 total hours. Contact Information for Applicants Kira Shelton Human Resources ***************** ************** Important Information for Applicants This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources. Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at **************. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence. If you are having difficulty accessing the system, please call Human Resources at **************. Application Opened: 12/04/2025 01:35 PM CST Application Closes: 01/15/2026 11:55 PM CST