Executive assistant jobs in Pflugerville, TX

Prestigious commercial real estate investment firm is seeking an Administrative Coordinator to be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects. The firm specializes in the development and ownership of trophy Class A office assets and office high-rises. Responsibilities: Administrative Duties: Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload distribution for other administrative personnel. Assists with vendor service contract bids, contract preparation and administration as needed. Maintains equipment inventory tracking and reporting. Maintain property management calendar. Maintain tenant and administrative filing system and ensures all documents are properly and promptly filed. Assists managers in compiling annual budget information and notebooks for distribution to others. Performs initial coding of all A/P invoices for on-line system. Write up direct bill invoices for statements (print invoices, match up work orders, prepare invoices). Prepare accruals for managed Service Provider accounts, & reconcile tenant bill back accounts at the end of each month. Assists in preparing all RFI's and RFP's. Primary liaison with Corporate HR & AP- payroll issues, timesheets, etc. Ordering Kitchen, Office and Engineering supplies as needed. Creates all mail merge letters, escalation letters, elevator entrapment letters, etc. Schedules & Coordinates Tenant Evacuation Warden Training & Evacuation Drill. Manage & schedule all Special Events & Filming projects in the building. Tenant Relations Develops and maintains positive tenant relations by creating and sustaining good will and by providing consistently responsive quality service. Schedules and coordinates all new tenant orientations. Coordinates tenant participation in the recycling program. Schedules all Tenant Events & Tenant giveaways. Requirements A minimum of 2 years administrative/office manager experience is required. Commercial Real Estate experience is a plus. Bachelors degree in Business Administration preferred. Proficient use of Microsoft Office computer application programs is required.

WHAT YOU DO AT AMD CHANGES EVERYTHING At AMD, our mission is to build great products that accelerate next-generation computing experiences-from AI and data centers, to PCs, gaming and embedded systems. Grounded in a culture of innovation and collaboration, we believe real progress comes from bold ideas, human ingenuity and a shared passion to create something extraordinary. When you join AMD, you'll discover the real differentiator is our culture. We push the limits of innovation to solve the world's most important challenges-striving for execution excellence, while being direct, humble, collaborative, and inclusive of diverse perspectives. Join us as we shape the future of AI and beyond. Together, we advance your career. THE ROLE: We are seeking a highly proactive, tech-savvy Executive Assistant to support the Global Sales Strategy & Planning organization. This is not a traditional administrative role - it combines executive support, program management, and operational excellence. The ideal candidate thrives in a fast-paced, evolving environment and enjoys leveraging automation, data, and AI-driven tools to streamline workflows, increase efficiency, and improve team productivity. You will serve as a trusted partner to senior leaders, coordinating complex priorities across multiple time zones and functions while also contributing to key PMO and transformation initiatives that drive scalability across the Global Sales organization. THE PERSON: You're an innovator at heart - organized, analytical, and always looking for smarter ways to work. You are comfortable operating in ambiguity, anticipating needs before they arise, and balancing detailed execution with big-picture awareness. You bring strong communication skills, executive presence, and a genuine passion for continuous improvement. KEY RESPONSIBILITIES: * Provide high-level executive administrative support including calendar management, travel logistics, and expense processing for Global Sales Strategy leaders. * Serve as a key connector across global teams - coordinating communication, managing information flow, and ensuring timely follow-through on strategic priorities. * Partner with the Global Sales Strategy PMO to support project planning, milestone tracking, and executive reporting. * Identify opportunities to streamline operations through workflow automation, AI tools, and data dashboards (e.g., Microsoft Power Automate, Copilot, ChatGPT, Tableau, etc.). * Develop and maintain internal process documentation and communication plans. * Prepare executive-level presentations, reports, and briefing materials; manage sensitive data with discretion and accuracy. * Track departmental budgets, contracts, purchase orders, and vendor activities; ensure financial processes are accurate and timely. * Lead coordination of team events, quarterly business reviews, and executive offsites, ensuring smooth logistics and professional delivery. PREFERRED EXPERIENCE: * Proven experience supporting senior executives or leadership teams, ideally in a global Sales or Strategy organization. * Demonstrated experience in PMO or operations management functions, with proven success managing cross-functional initiatives. * Strong working knowledge of productivity and automation tools (e.g., Power Automate, Copilot, Smartsheet, Trello, or equivalent). * Familiarity with AI-based tools for communication, scheduling, or data synthesis a plus. * Exceptional organizational, communication, and analytical skills - comfortable managing complex priorities across multiple stakeholders. * Proficient in Microsoft 365 Suite (Excel, PowerPoint, Teams, SharePoint), SAP, and other enterprise collaboration tools. * Demonstrated ability to act with integrity, confidentiality, and sound judgment in fast-moving environments. ACADEMIC CREDENTIALS: Bachelor's degree in Business, Operations, Communications, or related field (or equivalent professional experience). LOCATION: Austin, TX preferred #LI-KH1 Benefits offered are described: AMD benefits at a glance. AMD does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. AMD and its subsidiaries are equal opportunity, inclusive employers and will consider all applicants without regard to age, ancestry, color, marital status, medical condition, mental or physical disability, national origin, race, religion, political and/or third-party affiliation, sex, pregnancy, sexual orientation, gender identity, military or veteran status, or any other characteristic protected by law. We encourage applications from all qualified candidates and will accommodate applicants' needs under the respective laws throughout all stages of the recruitment and selection process.

Job Description This is not your standard executive assistant position; you'll be entrusted with far more than just managing calendars and meetings. You will own critical projects, drive systems implementation, and orchestrate both business and personal priorities for our CEO, with total access and accountability for confidential and company-changing initiatives. If you need frequent direction or can't manage multiple large projects at once, this is not the job for you. The ideal candidate thinks and acts ahead of the curve-constantly anticipating needs, relentlessly pushing the CEO and organization toward real outcomes, and navigating ambiguity with skill and style. You're expected to operate as a strategic business partner, not merely an order taker. You will ruthlessly prioritize getting the right things done, embrace and implement new technology without hesitation, and handle complexity across multiple projects and spheres of the business-all from a front seat in an office where decisive action is valued above comfort zones. Average performers will find this role overwhelming. Only obsessive problem solvers, born leaders, and proactive fixers who thrive under pressure-and can back up their hunger with excellent organizational and communication skills-should apply. If you're ready to be an indispensable driver of progress rather than a passenger, this is the role for you! This role is an in-office position with a comprehensive benefits package. Compensation: $60,000 - $72,000 yearly Responsibilities: Organize incoming information such as phone calls, voicemail messages, emails, and memos and report details to an executive Make sure executive schedules including travel arrangements, itineraries, and team meetings, are organized and up-to-date Make sure basic bookkeeping duties are completed in a timely manner Execute other tasks as assigned by executives like picking up orders, arranging personal appointments, etc. Help prepare meetings and take detailed minutes Lead project management for major initiatives and ongoing priorities. Manage reporting and CRM data to keep leadership informed and on track. Implement new systems and processes across our organization. Experience with Monday.Com, Salesforce, and Notion is a plus. Own the CEO's schedule, communications, and critical confidential items. Oversee and coordinate multiple home operations for the CEO, ensuring seamless travel management. Anticipate needs, identify opportunities, and solve problems without waiting to be asked. Push the CEO toward personal and professional goals by keeping deadlines top of mind. Qualifications: Must have graduated high school or received an equivalent certificate of completion Comfortable meeting deadlines and handling confidential information Must be comfortable using Microsoft Office Excellent communication skills, time management skills, interpersonal skills, and organizational skills 2 or more years as an assistant, executive assistant, or in a position performing supportive duties About Company Reliant Companies began with a simple yet powerful belief: Real estate isn't just about land and bricks but about the people and dreams that inhabit these spaces. With this ethos, we have rapidly grown into a leading force in the industry, our name synonymous with trust, excellence, and 5-star service. We believe in the power of real estate to change lives, both for clients and the communities we develop. Our team members thrive in an atmosphere that is as fun as it is professional, where creativity is not just welcomed but celebrated. We are an organization where every day is an opportunity to work hard to innovate, inspire, and impact the world in meaningful ways. Be a part of Reliant Companies. Together, let's build more than just structures; let's build dreams, let's build futures, and let's build a legacy.

Title: Executive & Personal AssistantCompany: Palm Venture Studios Location: Austin, TX (Primarily in-person with some hybrid flexibility) Reports to: Co-Founder & Managing Partner In the early 2000s, researchers gave kindergartners, MBAs, architects, and CEOs 18 minutes to build a tower using 20 pieces of uncooked spaghetti, a yard of string, and some tape. When CEOs worked alone, they were average at this task but when they worked with their assistants, their performance improved by 40%. That delta captures the heart of this role: we're looking for a strategic, agile, orchestrator to create leverage for Daniela Plattner across her personal and professional responsibilities. In addition to competitive compensation, the successful candidate will gain unparalleled access to a dynamic world at the intersection of private equity, impact investing, building early-stage startups and community-along with deep exposure to the distinctive investment philosophy behind Palm's remarkable track record. ABOUT PALM VENTURES & PALM VENTURES STUDIOSPalm Ventures is a single family office investment firm managing capital for the Palmer family (Daniela's life and business partner), partnering with management teams across stages-from incubation to buyouts-to create long-term value and positive social impact. Palm Venture Studios, founded in 2019, focuses on early-stage incubations and startup turnarounds that improve human and planetary health. Palm's success stems from values-driven decisions, collaborative execution, and a sharp eye for hidden potential. With this approach, the firm has established a strong track record, including 18 exits, a 21x return on investment on a blended basis, and zero business failures. There are currently over 40 companies across Palm's fast-growing portfolio of mission-driven companies. POSITION SUMMARYThe Executive & Personal Assistant acts as an extension of Daniela by building and maintaining operating systems that turn dynamic strategic priorities into well-executed plans across both personal and professional domains. This role is ideal for an orchestrator-someone who makes complexity feel simple, follows through consistently, and ensures nothing falls through the cracks. Success requires delivering exceptional outcomes across time and relationship management, travel and logistics, and personal and household support, using a mix of personal execution, smart tools, trusted service providers, and internal collaboration as needed, and at a rigorous and responsive pace. The following high level and detailed outcomes illustrate what success looks like in this role:Executive Support & Coordination Daniela's calendar and inbox are managed with care, efficiency, and a forward-looking approach. All follow-ups and personal commitments are tracked and completed, with nothing overlooked. Daily schedules and logistics across professional and personal priorities are proactively managed and well-coordinated. Meetings, appointments, and multi-stakeholder events are organized seamlessly and run without a hitch. Strategic & Operational Structure Complex information is consistently distilled into clear, actionable, decision-ready formats. Workflow improvements and friction-reduction opportunities are regularly identified and implemented to enhance daily operations. Needs are anticipated and addressed proactively, often before they are explicitly expressed. Effective systems are in place to support time, task, and information management at a high level. Sound judgment and flexibility are applied seamlessly across intersecting personal and professional responsibilities. A calm, adaptable, and solutions-oriented approach is maintained, even in high-pressure, high-expectation environments. Personal & Household Support All domestic and international travel-including flights, accommodations, and itineraries-is seamlessly coordinated and executed. Personal logistics such as mail management, errands, and day-to-day tasks are handled efficiently to maximize overall productivity. Maintains strong relationships with personal vendors, service providers, and property managers across multiple residences, venture studios, and a social wellness club. Gifting, handwritten notes, and other thoughtful relationship touches are executed with care and consistency across their personal and professional networks. Events-from intimate dinners to milestone celebrations-are thoughtfully planned and smoothly executed. Special projects spanning personal and professional domains are led or supported to successful completion. Sensitive personal matters are handled with discretion, care, and absolute confidentiality. What Positions You For Success You can give 3 examples of times that you created order from ‘chaos,' taking dynamic needs and translating them into working, agile systems. Friends think of you as the person who can make anything happen. You quickly absorb strategic conversations-and move swiftly to bring them to life with precision and follow-through. 5-10 years of experience supporting senior executives, founders, or high-net-worth individuals in fast-paced, high-touch environments such as investment firms, startups, or family offices-ideally in roles that combine both personal and professional support. Strong track record managing calendars, logistics, and confidential communication with clarity and discretion. Strong written and verbal communication skills, with the ability to distill complex ideas and craft thoughtful correspondence, documentation, and reports. Experienced in blended EA/PA roles with the ability to move fluidly between professional and personal support. Exceptionally organized and resourceful, with a bias toward solutions and follow-through. Capable of supporting Daniela across key workstreams, including investment tracking, people operations, and marketing and communications. Proactive and observant, able to recognize patterns, prioritize effectively, and act independently. Emotionally steady and receptive to feedback, with the flexibility to pivot as priorities shift. Tech-savvy and thoughtful in selecting and implementing tools and systems that improve productivity and communication. Deeply trustworthy and attuned to relational dynamics, with strong instincts for privacy and discretion. Salary$125,000 - $150,000 DIVERSITY, EQUITY, AND INCLUSIONWe know that innovation thrives on teams where diverse points of view come together to solve hard problems. As such, we explicitly seek people that bring diverse life experiences, diverse educational backgrounds, diverse cultures, and diverse work experiences. Please be prepared to share with us how your perspective will bring something unique and valuable to our team.

Who we are: Farm Credit Bank of Texas is a $40.9 billion wholesale bank that has been financing agriculture and rural America for over 100 years. Headquartered in Austin, Texas, we provide funding and services to rural lending associations in five states, and we are active in the nation's capital markets. While you may not be familiar with our name, Farm Credit Bank of Texas plays a critical role in supporting the businesses that make it possible for America to maintain access to an affordable and safe food supply, an industry which is one of the most innovative and evolving of our time. And while you help us deliver on our mission, we deliver on our commitment to you as a valued employee by providing competitive compensation, generous health and wellness benefits packages and an attractive workplace located along the bluffs of the Colorado River just minutes west of downtown Austin. We seek out top talent in their fields, whether it be technology, finance, accounting, credit, human resources, or other administrative functions, and welcome you to join us in our mission to feed the world. Position Description: Reporting to the General Counsel, this position provides administrative and operational support in three primary areas. Administrative support to the Board Secretary in facilitating board meetings Management of certain legal processes such as contract uploads and other operational processes Intermittent support to the Corporate Events team with onsite business meetings and offsite conferences. Day-to Day-Duties and Responsibilities: Board Meetings Support the Board Secretary in preparing notices and coordinating agendas of meetings of the Board and the Executive Committee and serve as backup administrator for electronic Board portal. Utilize recordings and AI to prepare first drafts of meeting minutes. Support various deliverables such as meeting exhibits, committee charters, policies and assignments of duties. Support meetings and elections of bank directors and various external committees. Manage logistics related to Board and Committee meetings, including conference registrations, hotel reservations, onsite catering and coordination of director itineraries, travel and meal arrangements. Legal Operations Assist General Counsel with coordinating individual and team meetings and events and preparing agendas, facilitating lunch orders and managing, maintaining office supplies and other administrative tasks. At the direction of the Deputy General Counsel, independently manage legal operations initiatives, including contract and vendor management processes, insurance renewals, due diligence coordination and other general matters. Provide occasional administrative support to attorneys upon request. Events Support Support Director of Events as part of a team, with a) onsite meeting logistics, including coordination of lunch orders, providing supervision of catered meals, event and meal setup and general clean up tasks, and b) large offsite annual meetings and conferences, including setup and onsite registration support, logistics and other tasks as requested. Skills: Strong writing skills and ability to produce high quality, detailed work Strong communications skills and the ability to develop and maintain interpersonal business relationships Meticulous attention to detail and proven analytical ability, excellent business judgment Proficiency in organizing and planning and ability to work under pressure and meet deadlines Ability to maintain strict confidentiality, and ability to work under pressure and meet deadlines. A self-starter, proactive and ability to work independently Proficient Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office skills Ability to travel as necessary Working Relationships: This position interacts with Board Members, Bank executives and senior officers, Association directors and executive teams and others. A high level of professionalism and strict confidentiality must be maintained at all times. What You Bring to the Team: Our ideal candidate lives within a commutable distance from our office. It's an important role that covers many skills. This position requires: Bachelor's degree preferred, plus a minimum of two (2) years of executive, administrative or legal experience. Strong writing, organizational and critical thinking skills required. Experience in legal operations or board governance preferred. Why Farm Credit Bank of Texas: In addition to a competitive salary, we offer comprehensive, affordable, and competitive benefit options that are focused on health and wellness, financial security, and achieving a work-life balance: Flexible health-and-wellness benefits, including medical insurance, prescription drug coverage, dental insurance, vision care, flexible spending accounts, and more. 401(k) plan that includes immediate vesting of a generous employer match and additional employer contribution Long-term disability and life insurance Vacation leave, sick leave, and paid holidays Fertility benefit and parental leave plan Up to two days per year to volunteer in local community organizations, services, or events Ongoing professional-development opportunities Generous tuition-reimbursement program Physical fitness incentive plan Employer matching gifts program Important note: We care about your hiring process and take it seriously. A real person will review your applications, meaning response timelines may vary. The interviewing process at Farm Credit Bank of Texas may include phone calls and emails, on-site interviews, and requests for portfolios or demonstrations of work. We can't personally follow-up with each applicant, and we will do our best to create a professional, respectful, and thorough process for candidates with whom we identify as a potential fit. A/EOE/M/F/D/V #LI-Onsite

This position ensures that applicable bank lending policies and practices, as well as state and federal regulations are being followed. Principal Duties and Responsibilities Oversees the development and maintenance of loan and credit files. Prepares various loan documents for loan officers ensuring completeness, accuracy, and timeliness. Provides clerical and customer service support to the bank lobby. Processes and follows up on new and renewal documents, processes renewals on real estate files. Prepares packets that include plans/cost breakdown for the appraisal department. Prepares the loan set up sheet. Processes and closes loan documents in person with customer. Processes loans from approval to closing. Sends out new and renewal documents; sends certified mail. Obtains signatures for approvals of various exceptions. Order loan documents through commercial attorney. Orders Title Commitments, Flood Certificates, Appraisals, Title Binder Extensions, UCC searches and Credit Reports Approves HUD's for closing, requests Plans and Cost Breakdown sheets for interims. Processes customer requests or inquiries including loan draws or transfers. Reviews and approves documents before they are sent to close, checks on pending loans for Title Commitment and Appraisals. Prepares additional security agreements for collateralized loans; prepares HMDA on applicable loans. Prepares drafting instructions or sends off cashier's check for vehicle loans. Places Red Flag verifications on all new loans. Sends out denial and withdrawal letters, as necessary. Communicates loan status with the Loan Origination Department, Compliance Department, Loan Officers, and Customers. In dept knowledge of bank products, services, policies, and procedures to successfully assist customers in all aspect of the new account and teller functions. Perform teller duties including cash, check and deposit transactions, wire transfers, loan payments, Cashier's Checks, and balancing cash drawers. Knowledge of both customer and business account opening along with the ability to recommend and cross sell products and services. Perform audit and vault duties as needed. Performs duties in compliance with applicable laws and regulations. Maintains the security and confidentiality of pertinent information and records. Maintains current and up-to-date knowledge and continues professional development through training as applicable. Demonstrates a courteous, pleasant, self-motivated, and dependable behavior. Maintaining a professional environment in both appearance and conduct. Performs additional duties as assigned or directed. Education and Experience Required Associates Degree or equivalent education and experience required. Five years of job-related experience required, preferably in the financial industry. Skills and Abilities Required Job Knowledge/Technical Knowledge: Computer (Microsoft Office, Loan Origination Software, Jack Henry, LaserPro), ppdocs.com. Accuracy, attention to details, organizational skills. Analytical skills, problem solving, good time management and excellent follow up skills. Responsive to requests and timely completion of tasks. Strong verbal and written communication with all levels. Strong leadership and decision making. Demonstrates a courteous, pleasant, self-motivated, and dependable behavior. Maintaining a professional environment in both appearance and conduct. Performs additional duties as assigned or directed. Susser Bank is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. Susser Bank participates in E-Verify.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Focused Energy is a fusion energy startup with the goal of generating unlimited clean energy to responsibly meet future global demand. With the use and commercialization of laser-induced inertial fusion, a clean and highly efficient power generation technology is coming within reach, suitable to ensure a secure and scalable future energy supply. We are seeking a proactive, detail-driven Senior Executive Assistant to support our CTO and, over time, the broader technical leadership team (VPs, Directors). This is a senior-level EA role for someone who thrives in complex, dynamic, technical environments and can act as an extension of the CTO-anticipating needs, reducing friction, and ensuring smooth execution across scientific, engineering, and cross-functional programs. This person will own calendar and communication management, operational coordination, and light project management. They will help the CTO stay aligned with priorities, keep initiatives moving, and create the structure needed for an engineering org operating at high velocity. What you'll do:Executive & Operational Support Manage complex calendaring, scheduling, and prioritization across time zones, ensuring the CTO is prepared and focused on mission-critical work. Anticipate needs, triage requests, and proactively remove friction from the CTO's day-to-day workflow. Prepare the CTO for meetings through briefing materials, agendas, pre-reads, and follow-up documentation. Support travel arrangements and coordinate logistics for domestic and international trips. Serve as a strategic gatekeeper, managing inbound requests and ensuring alignment with priorities. Project & Program Coordination Partner with the CTO on project tracking: updating timelines, following up on action items, and ensuring cross-functional clarity. Assist with small to mid-size operational projects-process improvements, documentation, tracking engineering milestones, or coordinating technical reviews. Work closely with program managers, engineering leads, and operations teams to support planning rhythms (OKRs, roadmaps, technical reviews). Communication & Documentation Draft, review, and refine internal communications, memos, and updates on behalf of the CTO. Maintain high-quality documentation for technical leadership meetings, engineering leadership forums, and cross-functional conversations. Ensure follow-through on decisions, with clear summaries and action-item tracking. Leadership Team Support As the org grows, provide EA/coordination support to VP- and Director-level technical leaders. Help establish consistent operating rhythms for the technical org: meeting cadences, agendas, document hygiene, and communication patterns. Support onboarding of new technical leaders into CTO org workflows and processes. Who you are: 7+ years of Executive Assistant experience supporting C-level or VP-level leaders. Preferred experience in technology, engineering, scientific, or high-complexity environments. Proven ability to manage dynamic and shifting priorities in fast-moving organizations. Experience with basic project or program coordination; comfort working with technical teams a plus. Strong written communication skills; able to produce clear, structured summaries and messaging. Exceptionally organized with strong judgment and impeccable attention to detail. Understand CTOs operating style and patterns. Proactive and calm under pressure; anticipate and unblock hard and soft barriers. Ability to think strategically, create bandwidth for the CTO. Manage stakeholders creatively. Strong interpersonal presence, diplomacy, and the ability to work across engineering, operations, and executive teams. Fast learner who is comfortable in a highly technical environment and curious about the science/engineering context. High integrity and discretion-trusted to manage sensitive and confidential information. Focused Energy is an equal opportunity employer committed to creating an inclusive environment. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Pursuant to the San Francisco Fair Chance Ordinance, Focused Energy will consider for employment qualified applicants with arrest and conviction records. Compensation offered will be determined by factors such as location, level, job-related knowledge, skills, and experience. Certain roles may be eligible for incentive compensation, equity, benefits.

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. Minimum Qualifications * 4+ years of relevant experience providing administrative support to 1 or more executives * 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives * 4+ years of relevant calendar management and expense report management experience for 1 or more executives * Experience prioritizing multiple projects * Experience with Microsoft Office and Google Suite Preferred Qualifications * Experience organizing offsite events and team building activities * Experience supporting cross-regional teams * Experience multitasking and changing direction quickly * Experience ensuring confidentiality and discretion in all partnerships Responsibilities * Coordinate internal and external meetings * Manage complex calendar set-up and movement * Prepare expense reports and purchase requisitions * Coordinate both domestic and international travel arrangements * Organize space planning, strategic offsite events and team all-hands meetings * Build cross-functional relationships between departments * Partner closely with team lead admins * Communicate key organizational and company updates to admins and cross-functional partners * General office duties as needed About Meta Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology. People who choose to build their careers by building with us at Meta help shape a future that will take us beyond what digital connection makes possible today-beyond the constraints of screens, the limits of distance, and even the rules of physics. Equal Employment Opportunity Meta is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. You may view our Equal Employment Opportunity notice here. Meta is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, fill out the Accommodations request form.

Full-Time | $75,000 - $90,000 DOE About Inn Cahoots Inn Cahoots is not your typical boutique hotel - we're a dynamic hospitality concept born in Austin and expanding into Nashville. We're a melting pot of music, nightlife, immersive group experiences, and bold entrepreneurial energy. Our team moves fast, dreams big, and creates memorable moments at every turn. The Role We're seeking a seasoned, high-functioning Executive Assistant to be the right hand to our visionary (and fast-moving) CEO. This isn't a “calendar-and-coffee” kind of role. It's for someone who thrives in roll up your sleeves vibes, finds clarity in motion, and can pivot from scheduling investor calls to arranging last-minute onsite event needs. This position will be based in Nashville for 6 to 12 months beginning in October, supporting the CEO through a major launch phase. After that, it will relocate permanently to Austin, TX, with an allotment of relocation costs covered by the company. What You'll Do Proactively manage the CEO's calendar, inbox, travel, and meetings Be in the car, in the meeting, or on the phone - always a step ahead Serve as a strategic gatekeeper and bridge between the CEO and team Juggle personal and professional support (approx. 20/80 split) Assist with specific project management, vendor research, and follow-ups Support events, travel logistics, and on-the-fly requests with finesse Attend strategic meetings and track action items, keeping everyone aligned Requirements Who You Are 3-5+ years supporting an entrepreneurial exec or founder (hospitality or startup background preferred) Thrive in fast-paced, ever-shifting environments Emotionally intelligent, nimble, and solutions-focused Not afraid to say “I got this” at 10 PM when venue night life is active Able to handle sensitive information with the utmost discretion Bonus: you've worked in hospitality, nightlife, entertainment, or startup entrepreneurial environment Why You'll Love It Work alongside a driven CEO with big vision and big heart Travel, creative energy, and exposure to exciting projects Hybrid days, autonomy, and flexibility where it counts Be part of building something disruptive and culture-shaping from the ground up Allotted Relocation costs to Austin paid by the company after the initial launch phase in Nashville How to Apply Submit the following: Your resume A cover letter outlining your fit and enthusiasm Benefits Benefits PTO: 10 days Sick Leave: 6 days Performance bonus and incentives

TTSTC- Executive Assistant to the CIO (00054705) Organization: TEXAS TREASURY SAFEKEEPING TRUST COMPANY Primary Location: Texas-Austin Work Locations: Thomas J Rusk Building 208 East 10th Street 4th floor Austin 78701 Job: Business and Financial Operations Employee Status: Regular Schedule: Full-time Standard Hours Per Week: 40. 00 Travel: Yes, 5 % of the Time State Job Code: 1672 Salary Admin Plan: B Grade: 27 Salary (Pay Basis): 10,333. 34 - 10,333. 34 (Monthly) Number of Openings: 1 Overtime Status: Exempt Job Posting: Dec 11, 2025, 2:53:08 PM Closing Date: Dec 30, 2025, 11:59:00 PM Description Applications must be filed at************** taleo. net/careersection/ex/jobdetail. ftl?job=00054705We endeavor to maintain timely communication with all applicants by updating application statuses as promptly as possible. For the most accurate and up-to-date information about your application, please log in to the CAPPS application portal regularly to monitor status changes or updates. Please note that this job posting can be closed without notice and earlier than the closing date indicated in the posting if a suitable candidate is found. We encourage applicants to submit and complete the application promptly. Are you ready to grow, make a positive impact? If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!Innovation, collaboration, and a commitment to excellence best describes the culture here at the Comptroller's Office. We take pride in the work we do serving as Texas' accountant, tax collector, treasurer, and much more! The Comptroller's office serves virtually every citizen in the state. As Texas' chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government. Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take very seriously our collective commitment to public service. Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance. Click here to see an inside look at the Texas Comptroller's office!About TTSTCThe Texas Treasury Safekeeping Trust Company (TTSTC) is a special-purpose entity that manages, safeguards, and invests public funds and securities belonging to the state of Texas, its agencies and local political subdivisions of the state. TTSTC's special-purpose entity status provides the Comptroller's office direct access to specialized investment services and programs enabling the Comptroller to achieve the highest return at the lowest cost to the state. General description The Executive Assistant to the Chief Investment Officer at the Texas Treasury Safekeeping Trust Company is a strategic partner supporting the efficient operation of the CIO's office. This role is highly visible providing advanced administrative and organizational support, serving as a central coordination point for executive meetings, communications, and events. The ideal candidate thrives in a fast-paced role, is discrete, proactive, detail-oriented. Apply today and help the Comptroller's office keep the Texas economy strong. Work HoursAgency standard work hours are Monday through Friday from 8am to 5pm, 40 hours per week with occasional evening and weekend hours. Hours are subject to change based upon business need or division determination. This position may be eligible for a flexible/hybrid work schedule if certain conditions are met; working arrangements may change at any time as business necessitates. Qualifications Minimum QualificationsGraduation from an accredited college or university with a bachelor's degree. 5 years of experience in executive-level administrative support to managers and/or executive level managers, ideally within financial series, investments, or a professional corporate environment. Advanced proficiency in Microsoft Office SuiteAbility to operate with a high degree of autonomy and minimal daily interaction with the CIO due to work demands Demonstrated experience planning and executing meetings, conferences or corporate events Experience in managing a program or conducting analysis. Preferred QualificationsBachelor's degree from an accredited college or university with major course work in business administration, accounting, or related field. LICENSES / CERTIFICATIONSMay be required to be registered, certified, or licensed in a specialty area. In this role you will IRMS Responsibilities, Investment Fund Set Up Reporting and Data MonitoringCoordinates requests and compiles current and historical data from prospective managers for use in quantitative and qualitative due diligence. Provides quarterly reporting to investment staff on new investments, subscriptions and redemptions, and private funds IRR. Provides data on new investments, redemption, and investment performance for both internal usage and external reporting Adds reports to BackStopMonitors the timely receipt of monthly reports, quarterly reports and financial statements from managers and third-party administrators. Reviews incoming manager update letters, completes action items or forwards to appropriate staff for handling. Stays abreast of RMS industry technology improvements and best practices Administrative Support for the Chief Investment OfficerManages and maintains the CIO's daily and weekly schedule, including appointments, internal and external meetings, and travel arrangements Manages and books travel for CIO to include flights, hotels, itineraries Monitors the investments@ttstc. texas. gov mailbox Aids in preparing documents, presentations and special projects Archives Investment email at the end of each calendar year Documents meetings and site visits in BackstopLiaise with portfolio managers to ensure meetings are documented as required by management and audit Liaise with Contracts team to ensure all external investment deadlines and requirements are met in accordance with contact terms. Liaise with Training Coordinator to ensure CIO and Internal Investments completes required training in accordance with the Comptroller's Investment Policy. Liaise with Training Coordinator to ensure entire Investments team completes required agency training. Coordinates between Operations, Investments Teams and CPA Graphics on Board Book Production and follow-up Coordinate with Business Operations and CPA Print Operations on TexPool Board Book production (quarterly). Coordinate with Graphics to prepare monthly TESTIF One-Page Summary for the Web - 15th Day of Each Month. Coordinate with Graphics to prepare SWIFT One-Page Summary for the Web - Quarterly after every CIAB Mtg. Coordinate with Graphics to prepare quarterly portfolio reviews for posting on the Web after each CIAB Mtg. Coordinate with Graphics to prepare SWIFT Portfolio Review for Texas Water Development Board Quarterly Mtg (scheduled after CIAB Mtg). Coordinate with Graphics to prepare Annual SWIFT presentation to the State Water Implementation Fund for Texas Advisory Committee. Prioritizes conflicting needs, adheres to deadlines and pro-actively follows through on tasks to full completion Screens information, correspondence, and email to ensure timely responses by the CIO and communicates instructions and information effectively on behalf of the CIOMaintains a high level of confidentiality Interfaces with internal staff and external fund managers and vendors as appropriate in support of Investment operations Performs other work as assigned. Maximize Your Earnings!At the Comptroller's office, we know potential employees are looking for more than just a paycheck. The agency offers a strong benefits package for you and your family. Insurance, retirement plans, and a flexible work schedule are just the start. See our benefits offering If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!Important Note to the Candidate: Salary is contingent upon qualifications. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. MILITARY PREFERENCETo receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application. *********** sao. texas. gov/CompensationSystem/JobDescriptionsClick on the occupational category for the position. Additional MOS can be found at the State Auditor's Office, Military Crosswalk Guide. The Texas Veterans Commission provides helpful employment information. Go to: *********** texasskillstowork. com, *********** onetonline. org, *********** sao. texas. gov/CompensationSystem/JobDescriptions/ or www. careeronestop. org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets. Applications submitted through Work in Texas:Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. The Comptroller's Office is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity. Resumes will not be accepted in lieu of completed applications. The application must contain the necessary information in the work history for the applicant to qualify for the position. An applicant must be eligible to work in the United States to be hired at the Comptroller's office and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment. Applicants selected for further consideration may be subject to a pre-employment credit check. This screening will be conducted in compliance with the Fair Credit Reporting Act (FCRA). You will receive a separate disclosure and authorization form before any credit report is obtained.

TTSTC- Executive Assistant to the CIO (00054705) Organization: TEXAS TREASURY SAFEKEEPING TRUST COMPANY Primary Location: Texas-Austin Work Locations: Thomas J Rusk Building 208 East 10th Street 4th floor Austin 78701 Job: Business and Financial Operations Employee Status: Regular Schedule: Full-time Standard Hours Per Week: 40. 00 Travel: Yes, 5 % of the Time State Job Code: 1672 Salary Admin Plan: B Grade: 27 Salary (Pay Basis): 10,333. 34 - 10,333. 34 (Monthly) Number of Openings: 1 Overtime Status: Exempt Job Posting: Dec 11, 2025, 8:53:08 PM Closing Date: Dec 31, 2025, 5:59:00 AM Description Applications must be filed at************** taleo. net/careersection/ex/jobdetail. ftl?job=00054705We endeavor to maintain timely communication with all applicants by updating application statuses as promptly as possible. For the most accurate and up-to-date information about your application, please log in to the CAPPS application portal regularly to monitor status changes or updates. Please note that this job posting can be closed without notice and earlier than the closing date indicated in the posting if a suitable candidate is found. We encourage applicants to submit and complete the application promptly. Are you ready to grow, make a positive impact? If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!Innovation, collaboration, and a commitment to excellence best describes the culture here at the Comptroller's Office. We take pride in the work we do serving as Texas' accountant, tax collector, treasurer, and much more! The Comptroller's office serves virtually every citizen in the state. As Texas' chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government. Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take very seriously our collective commitment to public service. Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance. Click here to see an inside look at the Texas Comptroller's office!About TTSTCThe Texas Treasury Safekeeping Trust Company (TTSTC) is a special-purpose entity that manages, safeguards, and invests public funds and securities belonging to the state of Texas, its agencies and local political subdivisions of the state. TTSTC's special-purpose entity status provides the Comptroller's office direct access to specialized investment services and programs enabling the Comptroller to achieve the highest return at the lowest cost to the state. General description The Executive Assistant to the Chief Investment Officer at the Texas Treasury Safekeeping Trust Company is a strategic partner supporting the efficient operation of the CIO's office. This role is highly visible providing advanced administrative and organizational support, serving as a central coordination point for executive meetings, communications, and events. The ideal candidate thrives in a fast-paced role, is discrete, proactive, detail-oriented. Apply today and help the Comptroller's office keep the Texas economy strong. Work HoursAgency standard work hours are Monday through Friday from 8am to 5pm, 40 hours per week with occasional evening and weekend hours. Hours are subject to change based upon business need or division determination. This position may be eligible for a flexible/hybrid work schedule if certain conditions are met; working arrangements may change at any time as business necessitates. Qualifications Minimum QualificationsGraduation from an accredited college or university with a bachelor's degree. 5 years of experience in executive-level administrative support to managers and/or executive level managers, ideally within financial series, investments, or a professional corporate environment. Advanced proficiency in Microsoft Office SuiteAbility to operate with a high degree of autonomy and minimal daily interaction with the CIO due to work demands Demonstrated experience planning and executing meetings, conferences or corporate events Experience in managing a program or conducting analysis. Preferred QualificationsBachelor's degree from an accredited college or university with major course work in business administration, accounting, or related field. LICENSES / CERTIFICATIONSMay be required to be registered, certified, or licensed in a specialty area. In this role you will IRMS Responsibilities, Investment Fund Set Up Reporting and Data MonitoringCoordinates requests and compiles current and historical data from prospective managers for use in quantitative and qualitative due diligence. Provides quarterly reporting to investment staff on new investments, subscriptions and redemptions, and private funds IRR. Provides data on new investments, redemption, and investment performance for both internal usage and external reporting Adds reports to BackStopMonitors the timely receipt of monthly reports, quarterly reports and financial statements from managers and third-party administrators. Reviews incoming manager update letters, completes action items or forwards to appropriate staff for handling. Stays abreast of RMS industry technology improvements and best practices Administrative Support for the Chief Investment OfficerManages and maintains the CIO's daily and weekly schedule, including appointments, internal and external meetings, and travel arrangements Manages and books travel for CIO to include flights, hotels, itineraries Monitors the investments@ttstc. texas. gov mailbox Aids in preparing documents, presentations and special projects Archives Investment email at the end of each calendar year Documents meetings and site visits in BackstopLiaise with portfolio managers to ensure meetings are documented as required by management and audit Liaise with Contracts team to ensure all external investment deadlines and requirements are met in accordance with contact terms. Liaise with Training Coordinator to ensure CIO and Internal Investments completes required training in accordance with the Comptroller's Investment Policy. Liaise with Training Coordinator to ensure entire Investments team completes required agency training. Coordinates between Operations, Investments Teams and CPA Graphics on Board Book Production and follow-up Coordinate with Business Operations and CPA Print Operations on TexPool Board Book production (quarterly). Coordinate with Graphics to prepare monthly TESTIF One-Page Summary for the Web - 15th Day of Each Month. Coordinate with Graphics to prepare SWIFT One-Page Summary for the Web - Quarterly after every CIAB Mtg. Coordinate with Graphics to prepare quarterly portfolio reviews for posting on the Web after each CIAB Mtg. Coordinate with Graphics to prepare SWIFT Portfolio Review for Texas Water Development Board Quarterly Mtg (scheduled after CIAB Mtg). Coordinate with Graphics to prepare Annual SWIFT presentation to the State Water Implementation Fund for Texas Advisory Committee. Prioritizes conflicting needs, adheres to deadlines and pro-actively follows through on tasks to full completion Screens information, correspondence, and email to ensure timely responses by the CIO and communicates instructions and information effectively on behalf of the CIOMaintains a high level of confidentiality Interfaces with internal staff and external fund managers and vendors as appropriate in support of Investment operations Performs other work as assigned. Maximize Your Earnings!At the Comptroller's office, we know potential employees are looking for more than just a paycheck. The agency offers a strong benefits package for you and your family. Insurance, retirement plans, and a flexible work schedule are just the start. See our benefits offering If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!Important Note to the Candidate: Salary is contingent upon qualifications. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. MILITARY PREFERENCETo receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application. *********** sao. texas. gov/CompensationSystem/JobDescriptionsClick on the occupational category for the position. Additional MOS can be found at the State Auditor's Office, Military Crosswalk Guide. The Texas Veterans Commission provides helpful employment information. Go to: *********** texasskillstowork. com, *********** onetonline. org, *********** sao. texas. gov/CompensationSystem/JobDescriptions/ or www. careeronestop. org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets. Applications submitted through Work in Texas:Work In Texas (WIT) applicants must complete supplemental questions to be considered for the position. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. The Comptroller's Office is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity. Resumes will not be accepted in lieu of completed applications. The application must contain the necessary information in the work history for the applicant to qualify for the position. An applicant must be eligible to work in the United States to be hired at the Comptroller's office and must remain eligible, without sponsorship or any assurance of financial or other assistance from this agency, during the term of their employment. Applicants selected for further consideration may be subject to a pre-employment credit check. This screening will be conducted in compliance with the Fair Credit Reporting Act (FCRA). You will receive a separate disclosure and authorization form before any credit report is obtained.

Would you describe yourself as: A thorough, understanding, patient caretaker? Proud of your ability to anticipate needs? Having a flexible and adaptable personality? A natural organizer who loves a label maker? Highly efficient and able to make things happen quickly, and correctly? Knowledgeable of the Austin area, travel, and all-around resourceful? Ready to work for a really fun, understanding, and motivating boss with the highest standards of excellence? At Lottery.com we're assembling a team of world-class brilliant minds like you who are resourceful doers and crave creative problem-solving. Founded in 2015 and based in Austin, Texas, Lottery.com is creating the world's number one digital lottery brand. We're bringing digital sales of official lottery games to the world and launching global charitable sweepstakes. SALARY: $65,000-$85,000* BENEFITS: Health, Dental, and Vision Insurance Paid 100% by Employer *UNLIMITED VACATION DAYS We are looking for an Executive Assistant to support the President of the company. This person will contribute to his efficiency by providing personalized and timely support. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you should be ready for anything. Responsibilities: * * Act as the point of contact among executives, employees, clients and other external partners Manage information flow in a timely and accurate manner Manage calendars and set up meetings Assist in Ad Hoc projects Research and preparing information for a multitude of needs and projects Organizing travel arrangements Manage personal needs at home, car, gifts, shopping, etc. Overall providing administrative support, which has no limits. * * Requirements* * 5+ years of Proven experience as an executive assistant or personal assistant Excellent MS Office skills Proficient in technology (Zoom, Google, Outlook, Scheduling tools, Phones, Websites) College Graduate. Ability to organize a daily workload by priorities. Must be able to meet deadlines in a fast-paced quickly changing environment. A proactive approach to problem-solving with strong decision-making skills. Professional level verbal and written communications skills. Personality Traits We Admire* *Grit: We are resilient marathoners who finish what we start and love tackling problems of all sizes. We take critical feedback and push through to get the job done. Rigor: Data-driven, analytical and exhaustive in decision making. We take in the evidence, integrate information from multiple sources quickly, draw conclusions and take action - quickly. Collaboration: We leave our egos at home, we challenge each other and we work together to find the best solutions, every day, day in and day out. Ownership: We sign up for the hard stuff and take extreme ownership to see it through. We make lemonade out of lemons when we have to and don't let attitude get in the way of getting it done. Curiosity: Most of us dork out over non-work-related topics at a ridiculous level of detail, because that's how we're wired. We're naturally inquisitive, ask tough questions, and aren't afraid to ruffle feathers to find better answers. Honesty: We're transparent and honest because that's the right way to treat other people. Integrity is the basis of trust, and trust is everything when you're creating the future together. *

The Executive Assistant to the Chief Executive Officer is a strategic partner who ensures the smooth and efficient operation of the CEO's office. This highly visible role provides advanced administrative and organizational support, serving as a central coordination point for executive meetings, communications, and events. The ideal candidate is proactive, detail-oriented, demonstrates discretion and thrives in a fast-paced, mission-driven environment. Occasional early morning, evening, or offsite work may be required to support executive events and travel. Overall Responsibilities: Executive and Organizational Support for CEO and Chief of Staff Manage and maintain the CEO's daily and weekly schedule, including appointments, internal and external meetings, and travel arrangements Monitor and triage CEO's inbox, proactively flagging priority communications and requests that require action or follow-up Provide advanced PowerPoint support, including formatting, updating, and finalizing presentation materials under tight deadlines Prepare and distribute a weekly executive schedule and ensure all related materials are organized and accessible Prepares CEO with the necessary materials and briefings ahead of key meetings, which may require coordination across teams Coordinate and compile materials for the CEO's weekend review book and other executive reference documents Work closely with the Chief of Staff to execute on the CEO's priorities, ensure follow-through of key action items, and drive important initiatives forward Maintain and update the organization's year-at-a-glance calendar of major meetings, events, and milestones Route incoming calls, inquiries, and speaking requests to the appropriate internal teams Transcribe and type CEO notes, investment observations, and meeting summaries as needed Anticipate the CEO's needs, proactively identifying issues and ensuring appropriate follow-up before requests are made Build and maintain strong working relationships with other executive assistants to ensure effective cross-office coordination and communication UTIMCO-Wide Meeting and Event Coordination Provide on-site support for key events and anticipate executive needs during live meetings and travel Plan and execute monthly All-Hands meetings, annual Town Hall meeting, and CEO's holiday dinner Provide support for Leadership Team meetings, Senior Management Offsites, Semi-Annual Reviews, and Quarterly and Monthly 1-on-1s Travel and Expense Management Research and coordinate travel options including flights, accommodations, and ground transportation Prepare and submit travel authorization forms and reconcile travel-related expense reports promptly and accurately Maintain discretion when handling all travel details and logistics Reporting and Administrative Tasks Print and distribute monthly performance reports and other key management reports as requested Maintain accurate electronic and paper filing systems for CEO Office Provide backup support to other executive administrative staff as needed Ensure confidentiality when handling executive correspondence and personnel or board-related documents Requirements: Bachelor's degree preferred or equivalent combination of education and experience Minimum of five years of executive-level administrative support, ideally within financial services, investments, or a professional corporate environment Demonstrated experience planning and executing meetings, conferences, or corporate events Advanced proficiency in Microsoft Office Suite (PowerPoint, Outlook, Excel, Word) Ability to operate with a high degree of autonomy and minimal daily interaction with the CEO due to meeting and travel demands NOTE: This role requires in-office, 4 days a week, Monday thru Thursday. Click here to learn more about UTIMCO's mission and impact

CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Description & Requirements Electronic Arts creates next-level entertainment experiences that inspire players and fans around the world. Here, everyone is part of the story. Part of a community that connects across the globe. A place where creativity thrives, new perspectives are invited, and ideas matter. A team where everyone makes play happen. Location: Austin, TX Work Model: Hybrid - 3 days per week in office Reporting to: Senior Manager, Engineering EA IT Player and Creator Experience team develops innovative platforms that assist players throughout their support journey, enable creators to share unique content that promotes our games, and ensure safe online gaming communities. We build low latency, cloud-native and generative AI applications that enhance Fan Care and Creator Engagement. Our team leverages cutting-edge technologies to create scalable and highly available solutions that maintain positive experiences for our global gaming community. We value people who bring fresh perspectives and are passionate about building exceptional digital experiences that keep players engaged, supported, and safe. What You'll Do * Be a technical leader for architectural direction on major, complex programs rolling out high-volume applications and microservices * Drive end-to-end project execution from conception to production deployment, taking full ownership of delivery timelines and ensuring successful project outcomes * Demonstrate strong hands-on experience developing full stack applications to implement architectural solutions and guide technical implementation * Lead architectural design of complex web applications using Java, React, Springboot and cloud technologies * Deliver backend experiences in partnership with distributed teams, ensuring Java architectural vision integrates seamlessly with React/Angular frontend applications * Establish technical standards, best practices, and architectural patterns for full stack development across multiple teams * Partner with UI/UX designers, product managers, and global stakeholders to translate our requirements into technical solutions * Provide technical mentorship to engineering teams and lead architectural reviews * Optimize application performance, scalability, and user experience across the full stack * Architect cloud infrastructure solutions and oversee DevOps practices, CI/CD pipelines, and deployment strategies * Design integrations with enterprise systems including Salesforce to support business operations What You Need * Bachelor's degree and 7+ years of full stack development experience with 3+ years in architectural or senior technical leadership role * Expert-level proficiency with Java 17+, Spring Boot 3.x, Spring Framework, and enterprise Java patterns, React, angular etc. * Deep expertise in microservices architecture patterns, distributed systems, enterprise integration and messaging patterns, and building scalable, highly available APIs following security best practices including Spring Security, OAuth, JWT, and enterprise authentication patterns * Extensive experience with AWS cloud services including ECS/EKS, Lambda, RDS/Aurora, API Gateway, and AWS networking for Java applications * Extensive cloud platform experience (AWS, GCP, or Azure) with containerization and serverless architectures * Solid experience with both SQL databases (Amazon RDS, Aurora, PostgreSQL) and NoSQL databases (DynamoDB, MongoDB) * Strong DevOps experience with CI/CD pipelines and infrastructure as code (Terraform, CloudFormation) * Experience integrating machine learning and AI services with Web applications * Experience leading technical teams, driving architectural decisions, and mentoring engineers * Experience with comprehensive testing strategies and modern development practices * Excellent communication skills presenting technical concepts to diverse stakeholders Good to have: Gaming/entertainment technology experience, GraphQL expertise, Docker/Kubernetes proficiency, event-driven architectures, security architecture knowledge, or Salesforce platform development. What's in it for you? We offer comprehensive health and benefit packages and a culture that values creativity and individuality. Join us in building the next generation of digital experiences for millions of players worldwide. Don't Just Play It - Create It! About Electronic Arts We're proud to have an extensive portfolio of games and experiences, locations around the world, and opportunities across EA. We value adaptability, resilience, creativity, and curiosity. From leadership that brings out your potential, to creating space for learning and experimenting, we empower you to do great work and pursue opportunities for growth. We adopt a holistic approach to our benefits programs, emphasizing physical, emotional, financial, career, and community wellness to support a balanced life. Our packages are tailored to meet local needs and may include healthcare coverage, mental well-being support, retirement savings, paid time off, family leaves, complimentary games, and more. We nurture environments where our teams can always bring their best to what they do. Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law.

Job Description First Continental Mortgage (FCM) is currently seeking a highly motivated, and qualified individual to fulfill the role of Executive Assistant to the CEO and President in our Austin location. This is an in-office role. For over 30 years, First Continental Mortgage (FCM) and affiliates, have shared a common purpose to help families realize the American dream of owning a home! FCM is a full-service, FNMA, HUD and VA approved national mortgage lending firm. We specialize in partnering with Home Builders as well as retail production. FCM funded $2.6 Billion in 2024 through affiliated business arrangements with 10 different home builders, 5 of which rank in the Top 65 Home Builders in the country. Responsibilities include: Coordinate travel arrangements including air, hotels, transportation, and meal reservations Arrange meetings at conference centers, restaurants, and hotels Reserve and coordinate events for executives and clients, such as professional sporting events, golf outings, rodeo experiences, fishing charters, and more. Manage calendars/appointments for President and CEO including creating company meetings Problem resolution for schedule conflicts or travel complications Ensure supported executives are prepared with all materials and information for meetings, events, and travel by compiling reports and/or presentations Manage office in Austin (occasional phone calls or visitors, mail distribution, beverage service, building maintenance issues) Creation of memos or emails on behalf of President or CEO Other related duties as assigned Required skill set: Attention to detail and strong organization skills Time Management and multitasking skills Ability to work independently and complete projects within deadlines Experience with Web Ex, Zoom, Teams and Microsoft Office Expertise in planning events and booking travel BENEFITS FCM offers a competitive benefits package upon completion of required eligibility periods including medical, dental, vision, FSA, life, supplemental life, long term disability, short term disability, supplemental insurance, 401(k), vacation, and sick time. FCM and its Affiliates are Equal Opportunity Employers Job Posted by ApplicantPro

Department Operations Employment Type Full Time Location Austin Workplace type Onsite Key Responsibilities Qualifications Culture & Mindset at Maverick About Maverick Labs Maverick Labs is developing a biological process to efficiently extract lithium, rare earth elements, and other metals from hard rock deposits.

Minimum 2 years of relevant experience in a corporate office environment or related experience in hospitality and/or workplace services delivery desired. Prior experience in reception or office services related background preferred. Service-oriented demeanor. Positive, professional attitude and presence with the ability to provide excellent customer service and interact with many levels both inside and outside of the organization. Ability to maintain poise and professionalism in a fast-paced environment. Flexibility to work different schedules and in conjunction with team members' schedules and the ability to work overtime when needed. Excellent verbal and written communication skills. Ability to work independently and in a team environment. Familiarity with Microsoft Office software, particularly Word, Outlook, and Excel. Performs other duties, tasks, and special projects as required or as assigned by the management team.