Executive assistant jobs in Phoenix, AZ - 314 jobs

Ideal candidates for this role will have experience supporting executives in a large, complex organization. Candidates need to be able to work independently, problem solve, and are proficient with the MS Office Suite. This position performs administrative and advanced secretarial duties for assigned executive(s). Prioritizes and handles heavy work volume and handle routine matters to minimize interruptions and enhance efficiency of assigned executive(s). May handle work on behalf of Board of Directors and related projects. Handles a high level of confidentiality with assigned work. May supervise the work of others. This position requires strong initiative and diplomacy. High level of autonomy. Works under very minimal supervision. Essential Functions Assists executive and relieves assigned executives and staff of designated administrative details. Receives telephone calls, makes transfers and takes messages. Screens, sorts, disposes of and replies to incoming correspondence. Prepares letters, memorandum, statistical reports, summaries, and other materials through verbal dictation, knowledge of organizational policy, or other various sources of data and information. Does so with a high level of confidentiality. Coordinates meetings, facility logistics, prepares presentations, distributes materials and takes minutes. Retains various catalog records. Maintains daily appointment calendars; makes travel and lodging arrangements as required. Provides back up coverage to other clerical staff as necessary. May assist in supervising and coordinating the activities of at least two or more clerical staff support staff. Helps plan, establish and revise work assignments. May help settle employee problems and suggest disciplinary action. Coordinates major meetings including collection and preparation of discussion and meetings with the Board of Directors, executive staff, and outside individuals. Material is prepared within appropriate timeframes and standards of completeness for each setting as demonstrated by customer feedback and documentation. Coordinates and completes special projects in a timely manner. Appropriately prioritizes all tasks so that deadlines are met with continued focus on quality. Keeps staff apprised of any critical or major situation. Prepares and monitors the department administrative budget. Performs other duties as assigned. Education Bachelor's Degree - Preferred Associate's Degree or 2 years' work related experience - Required Experience 5 years experience in the field - Required 5 years plus experience in the field or in related area with at least 1 year lead or supervisory work experience. - Preferred

Role: Administrative Assistant (IT / Procurement Support) - 12 Month Contract Pay: $25/hour (W2) Contract: 12 months + extension Schedule: Monday-Friday, 5 days onsite (40 hours) About the Role We are seeking a reliable and detail-oriented Administrative Assistant to support an enterprise banking environment. This role focuses on purchasing computer equipment, managing requests through ServiceNow, and coordinating with IT teams to ensure employees receive new laptops, desktops, and accessories efficiently. This is a great opportunity for someone who enjoys working in a structured, professional environment and has experience supporting IT or operations teams. Key Responsibilities Process hardware and equipment requests using ServiceNow Create, update, and track tickets and requests within ServiceNow Purchase laptops, desktops, monitors, and other IT equipment through approved vendors Create and track purchase orders (POs) Coordinate with IT technicians to schedule device deployments and replacements Communicate with employees regarding request status and delivery timelines Track inventory of IT equipment and accessories Maintain accurate documentation and records of assets and assignments Provide general administrative and operational support to the team Required Qualifications Experience in an administrative assistant, office coordinator, or similar role Hands-on experience using ServiceNow (ticketing, request management, workflows, etc.) Strong organizational and time-management skills Comfortable using Outlook, Excel, and other office productivity tools Strong communication skills and a professional demeanor - positivity is key in the team! Ability to work onsite 5 days per week in an enterprise environment Nice to Have Experience supporting IT, procurement, or asset management teams Familiarity with purchase orders, invoicing, or vendor coordination Experience working in a banking or highly regulated environment Why This Role? Long-term 12-month contract stability Experience supporting a large enterprise banking organization Strong resume-building experience in IT operations and corporate processes

Please Find Below Job Details: Job Title: Administrative Assistant Duration: 12 Months (Contract) Work Schedule: Monday-Friday, 7:30 AM - 4:00 PM (40 hours/week) Payrate: $21/hr - $26/hr on w2 Job Description: Provides effective and responsive administrative support to ensure smooth day-to-day operations at the site. This role supports the Plant Manager and site leadership team by coordinating events, maintaining records, assisting with scheduling, and performing general office organization and administrative tasks. Primary Responsibilities: • Event Coordination & Engagement: o Organize and schedule site events and activities. o Actively participate in the site events/engagement committee. o Coordinate logistics for in-house and off-site meetings, training sessions, and celebrations. • Administrative Support: o Maintain and coordinate calendars, schedule appointments and meetings. o Assist with scheduling and coordinating new hire orientation. o Provide support for job candidate interview scheduling. o Process and reconcile expense reports, handle mail distribution, and manage office supplies. o Assist with purchasing tasks: create POs, order supplies, pay invoices, and track receipts. o Maintain 5S standards in office areas to ensure cleanliness and organization. • Onboarding & Communication: o Assist with onboarding of new employees and maintain orientation materials. o Support site communication efforts (postings, announcements, communication screens). • Record Keeping & Data Management: o Maintain filing and records management systems o Scan and electronically manage equipment calibration, PM records, training records, and inspection documentation. o Input and update data into Oracle or other systems as needed. • Other Duties: o Greet visitors, maintain visitor logs, issue badges and PPE. o Coordinate EHS-related activities (e.g., safety glasses, flu shots). o Manage uniform program and site-branded clothing. o Provide tactical support for internal processes and e-tools. o Perform other clerical and administrative duties as assigned. Required Qualifications: • High School Diploma or equivalent. • Minimum 2 years of administrative experience. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Strong organizational skills and attention to detail. • Ability to manage multiple priorities and meet deadlines. Preferred Qualifications: • Associate degree or administrative professional coursework. • 3+ years of experience in a corporate or manufacturing environment. • Experience with Oracle or similar ERP systems. • Ability to work independently, maintain confidentiality, and exercise sound judgment. • Strong interpersonal and communication skills; team-oriented mindset

Job Description Are you a Realtor that just doesn't like the hustle and bustle of getting the leads and staying in front of clients? Have you thought your skills as a Realtor were better suited for behind the desk versus out in the field? Do you love connecting with people and consider yourself extremely organized and love working off of and creating operational tasks and to-do lists? If so, we want to talk to you. Our growing real estate brokerage is looking to add a new member to our team. We are seeking a licensed Realtor with at least two years of real estate sales experience for a full-time office position. This person will be assisting Realtors with transactions, putting properties on the market, following up routinely with owners, coordinating with our maintenance team for repairs, and generally holding things down for the buyer's agents. This person will be reporting directly to the broker and have the ability to grow in the operations of the business and help contribute to our 5 Star standard of service and customer experience. Our ideal candidate will have: * An ACTIVE Arizona Real Estate License * Experience running sales and rental comps in MLS * Great follow-up * Working knowledge of the residential real estate sales process * Solid organizational skills * Good phone presence and proven customer service experience * Great problem-solving skills * Ability to work independently & pro-actively This person will be working with the Broker on a daily basis. Experience in a fast-paced environment is important. Knowledge of Follow Up Boss, Appfolio, and/or Transaction Room is a bonus. Experience with transaction coordination is a plus. Dialogue with clients will be mandatory so a good phone presence and customer service are paramount. This job is base plus bonuses based on individual and team performance. Capstone is a growing real estate brokerage that offers clients a better real estate experience through transparency, experience, and education. Our core values: Be Humble, Stay Curious, Show Up, Make The Call, and Level Up, are values our team tries to embody every day. We look forward to hearing from you!

**Requisition ID:** 178640 **Job Level:** Senior Level **Home District/Group:** Aero Automatic Jet Pipe District **Department:** Administration **Market:** Building **Employment Type:** Full Time As an Executive Assistant you will be supporting our Pre-construction team and Senior Leadership. You will have the opportunity to work on a wide range of administrative services. To execute this role effectively the assistant should have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self-motivated, and a team player. Works effectively in a complex and demanding environment while maintaining a professional attitude and demeanor. The role necessitates collaborating across multiple projects and departments and a successful candidate must be a capable communicator, fast learner, adept at managing multiple responsibilities and able to work collaboratively. **District Overview** Aero Automatic Sprinkler Company, a subsidiary of Kiewit, is one of the largest fire sprinkler contractors in the Southwest. Founded in 1985 in Phoenix, AZ, Aero Automatic Sprinkler Company offers a variety of services including design, 3-D modeling, installation and more. We are committed to all aspects of the fire protection business: sprinklers, service inspection and testing, and fire alarm. Aero handles all sizes of work from service calls and inspections to full installations. **Location** This position is based out of our AERO Arizona office at 21605 N Central Ave, Phoenix AZ, 85024. **Responsibilities** + Manage day to day administrative needs including: Coordination of department meetings and event, Type notes and create documentation, Prepare Monthly reports on budget and other activities, Arrange travel and handle expense reporting, Answer phone and relay messages in a timely manner, Support scheduling needs. + Organize and maintain filing system (electronic and paper files) as needed to support office functions. + Prepare metrics reports for management review. + Assist with PowerPoint presentation preparation and documents for executive meetings. + Support the coordination for conferences and events (secure meeting location, hotel contracts, arrange for catering, and purchase prizes). + Greet visitors, organize and arrange meetings, schedule conference rooms and set up catered meals. + Support overall leadership needs + Perform other tasks and duties required for this position. **Qualifications** + Minimum 5+ years of Executive or Sr. Administrative experience supporting multiple senior managers. + Prior experience working in a Construction organization is highly desirable. + Must be organized. This includes time management, being task-orientated, and setting and meeting deadlines. + Microsoft Office proficiency including Word, Excel, PowerPoint, and SharePoint + Good attention to detail, with the ability to recognize discrepancies + Ability to work extended hours as needed + Team player with high energy, positive personality, and a proactive/go-getter approach. + Strong ethics that will reflect positively on the company + Excellent interpersonal skills, ability to establish credibility as a strong performer and ability to work effectively with people at all levels of the organization + A high level of intelligence, analytical problem solving, critical thinking, planning and organizing skills + Outgoing and thrives in a fast-paced and changing environment, with the ability to deal with and manage change + Enjoys working with all levels of the organization and supporting a variety of needs + Good listening skills + Strong written, oral, presentation and visual communication skills. + Bachelor's Degree or equivalent experience preferred \#LI-TSCOTT Other Requirements: + Regular, reliable attendance + Work productively and meet deadlines timely + Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment. + Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies. + Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required. We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off. Equal Opportunity Employer, including disability and protected veteran status. Company: Aero

Job Description This role will be onsite at our corporate office in Scottsdale, AZ. The Executive Assistant provides high-level administrative support to senior executives by managing schedules, coordinating communications, and handling confidential information with discretion. This role requires exceptional organizational skills, attention to detail, and the ability to anticipate executive needs in a fast-paced environment. The Executive Assistant serves as a trusted partner, helping ensure efficient daily operations and smooth coordination across teams and stakeholders. Responsibilities: Complete a broad variety of administrative tasks that facilitate the senior executive team in their ability to effectively lead the organization Assist with special projects and serve as a primary point of contact for internal and external colleagues on all matters pertaining to the senior executive team Act as point of contact of highly confidential and critical matters Help draft, design, edit and produce complex documents, reports and presentations Compose and prepare correspondence as needed Arrange travel and accommodations for executives Manage expenses and required reporting Manage schedules and calendars including arranging for organizational meetings and events Take notes and record minutes Manage the day-to-day calendar needs of the senior executive team Screen, respond and/or greet visitors and decide if they should be able to meet with the executive Qualifications: Minimum of four years of experience as a C-suite assistant supporting several executives at the same time High school diploma required Associate's or bachelor's degree in business administration or related field preferred Extreme proficiency with Microsoft Office Suite with the ability to learn new or updated software Extensive knowledge of office management and administration, clerical procedures and recordkeeping systems Excellent verbal and written communication skills Excellent interpersonal and customer service skills Excellent organizational skills and attention to detail Outstanding time management skills Ability to communicate effectively orally and in writing while meeting deadlines Highly responsive as well as proactive Ability to effectively take initiate and apply sound judgement Work occasional hours outside of regular schedule for meetings What we offer: Comprehensive benefits package including medical, dental, and vision Wellness program Flexible Spending Accounts Company-matching 401k contributions Paid time off for vacation, holidays, medical, and volunteering Paid parental leave Training and educational assistance Support programs, including Employee Assistance Program and Calm Health Optional benefits including short- and long-term disability, life insurance, and pet insurance Most importantly, a caring team who is dedicated to your success! Additional Information - Physical Requirements: Lifting: Must be able to lift up to 10 pounds occasionally Mobility: Ability to move about an office environment, attend internal meetings across campus or facility, and travel between locations as needed. Working conditions: Primarily office-based in a professional setting. Occasional travel required to visit regional offices or attend events. Ability to work flexible hours as needed to support operations across multiple time zones. Personal protective gear: Not typically required. May be necessary when visiting field locations or facilities with specific safety protocols. Extended Sitting or Standing: Prolonged periods of sitting at a desk and working on a computer. Occasional standing during presentations, meetings, or on-site visits. Manual Dexterity: Required for regular use of computer, keyboard, mouse, and mobile devices. Driving: Occasional driving may be required for business-related travel to other offices or events. A valid driver's license and reliable transportation may be necessary. (Please note: We will request and review an MVR at the time of hire and on a periodic basis thereafter to ensure that employees maintain a satisfactory driving status.)

ARIZONA DEPARTMENT OF CORRECTIONS REHABILITATION & REENTRY Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements. The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness. EXECUTIVE STAFF ASSISTANT Job Location: Address: Emergency Management & Special Operations 701 East Jefferson Street Phoenix, Arizona 85034 ************************** Posting Details: Salary: $58,197.00 Grade: 20 Closing Date: 01/16/2026 Job Summary: The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking to fill the Executive Staff Assistant position that provides high-level support and technical assistance to the Emergency Management Division and the Special Operations Division. This position assists with numerous functions and requires a high level of technical skill in organizational areas such as personnel, management analysis, and daily operational functions. They will also assist in the management of rules, regulations, policies, procedures, studies, operations, information processes, program performance, resources, and administrative directives. Job Duties: -Provides executive-level support -Composes sensitive correspondence on behalf of the administrators, monitors e-mail communication, calendars, and procures event and travel arrangements -Facilitates telephonic and video conferences -Corresponds verbally and in writing to ADCRR departments, outside agencies, and constituents on behalf of the administrators -Coordinates with the Office of Professional Standards on investigations and employee grievances, and complaints -Facilitates office management to aid staff in the field -Exercises signature authority as an authorized representative -Serves as a point of contact for both external and internal entities -Assists in coordinating functions and coverage across multiple departments -Tracks projects and assignments to ensure completion -Oversees and manages the Emergency and Special Operations budget under the direct supervision of the administrators -Monitors and records all bureau financial activity, including processing and tracking all purchases, accounts receivable, and accounts payable -Utilizes AZ360 to track all financial expenditures and generates financial reports -Ensure staff time sheets are entered correctly and in a timely manner -Assists in resolving time sheet issues and/or discrepancies in coordination with Payroll -Manages and coordinates all employee travel -Generates a variety of reports -Assists in processing Risk Management claims -Capital Inventory Control -Coordinates HR functions with the central Office HR Liaison, such as FMLA and personnel actions -Maintains position control and updates organizational charts -Maintains personnel files -Drives on State business -Performs other duties appropriate to the assignment Knowledge, Skills & Abilities (KSAs): Knowledge of: -State and Federal rules and regulations, Arizona Department of Administration (ADOA) Personnel Rules, departmental policies and procedures -Legislative mandates and court rulings that impact the department -Personnel allocation -Organization chain-of-command -Development and implementation of operating processes and procedures -Management and supervisory principles -Program planning, detailed office practice, and procedures -Arizona Correctional Information System (ACIS) -Human Resources Information Solution (HRIS) -Local Area Network System/Wide Area Network System -High-tech computer equipment, personal computer access procedures, and various software programs Skill in: -Verbal and written communication -Establishing and maintaining interpersonal relationships -Business English -Problem-solving -Research and data collection -Organization -Systems concepts and development -Implementation and evaluation of Agency goals and objectives -Maintaining positive working relationships at all levels, including internal and external contacts Ability to: -Adapt to changing priorities and management styles -Maintain a high degree of professionalism and diplomacy in the performance of duties -Maintain confidentiality -Understand and prioritize many comprehensive or in-depth work processes -Assess or analyze situations and make sound decisions -Effectively interpret, apply, and communicate ADCRR rules, policies, and regulations -Develop and standardize processes and forms -Work in a prison environment Selective Preference(s): -Prefer at least two (2) years of responsible administrative experience working in an office environment Pre-Employment Requirements: In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees: - Vacation and sick days with 10 paid holidays per year - Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program). - Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options - Exceptional retirement program - Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program - An incentivized commuter club and public transportation subsidy program Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment. Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above. Contact Us: The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling **************. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

The Opportunity We're hiring an Executive Assistant to the CEO. You will work directly with the founder, helping protect his time, focus, and priorities in a high-output, high-expectation environment. This role is not administrative in the traditional sense. It is a trusted, operating role, working closely with the CEO to manage information, commitments, and priorities. We are open to hiring either: A standout recent graduate or early-career professional who will begin as an intern and earn a permanent role by demonstrating capacity, reliability, and initiative. An experienced and highly capable Executive Assistant who can step in immediately with full ownership of responsibilities. Either path requires discipline, accountability, attention to detail, reliability, composure under pressure, and a high standard for operational excellence. This is not a role for someone looking for comfort or routine. It's a role for someone looking for challenge, responsibility, and opportunity. Key Responsibilities Executive Operations Maintain and organize the CEO's calendar: scheduling meetings, coordinate agendas, book travel, and manage preparation materials. Sort, prioritize, and respond to emails promptly; draft and proof correspondence on behalf of the CEO. Triage calls, messages, Slack, and incoming requests; prioritize what's urgent, filter noise. Assist in drafting reports, presentations, and documents as directed by the CEO. Information Management Track deliverables, deadlines, and commitments across departments. Maintain well-organized records, notes, files, and reference materials. Gather and synthesize information from internal teams and external partners to provide clear, actionable updates for the CEO. Special Projects Handle day-to-day tasks and errands critical to company operations. Conduct research and gather data as needed for business initiatives. Support projects across recruiting, marketing, vendor sourcing, and operations. Organize internal meetings, leadership sessions, and team events. Qualifications Required (Internship): Bachelor's degree in Business, Engineering, Accounting, Finance, Economics, or a related field. MBA preferred but not required. Demonstrated leadership, initiative, or achievement in academics, athletics, internships, or other demanding environments. Exceptional organizational skills and attention to detail. Strong writing, communication, and collaboration skills. Ability to work hard, learn quickly, and deliver under pressure. Bilingual (English/Spanish) preferred but not required. Required (Full-Time): 2+ years experience supporting a founder, CEO, or senior executive in a fast-paced environment. 5+ years administrative experience in a high-performance organization. Proven ability to manage complex calendars, communications, and shifting priorities. Strong writing and verbal communication skills. Discretion and professionalism handling confidential information. Highly organized, proactive, reliable, and adaptable. Bachelor's degree preferred but not required. Bilingual (English/Spanish) preferred but not required. Why Join Us Compensation & Benefits Internship: $18-$25/hour. Performance-based bonus. Pro-rated paid time off (PTO). Clear path to a full-time position for those who demonstrate capacity. Direct mentorship from the CEO. Full-Time: $80,000 - $120,000 base salary. Quarterly + annual performance bonuses. Equity eligibility (available upon 12 months of service and exceeding performance targets). Healthcare coverage. 401(k) plan. Paid time off (PTO). Clear path to a leadership role. Location and Work Schedule Location: Tempe headquarters (hybrid flexibility). Work Schedule: Full-time or internship (minimum 25-40 hours/week). Flexibility required for urgent matters, deadlines, and shifting priorities. Occasional travel.

Company Details Vela Insurance Services provides specialized Excess and Surplus Lines Casualty and Professional Liability insurance solutions in the following four market segments.: Construction, Specialty Casualty, Velocity Smal Business & Professional Liability. We offer national service and local knowledge to our exclusive wholesale broker network and the businesses they serve. The Company is an equal employment opportunity employer. ************************* Responsibilities The Executive Assistant to C‑Level leadership provides high‑level administrative, operational, and strategic support to senior executives. This role ensures the executive's time, priorities, and communications are managed with precision, confidentiality, and proactive judgment. The EA acts as a trusted partner, enabling the executive to focus on organizational strategy and high‑impact initiatives. The role includes: Executive Support & Calendar Management: Manage complex calendars, prioritize meetings, coordinate cross‑functional schedules, and ensure the executive is fully prepared for all engagements. Communication & Correspondence: Draft, review, and manage correspondence, presentations, and reports; act as a liaison between the SLT and President - Serve as a Brand Ambassador of the President and Vela to Corporate and external constituents. Confidential Information Handling: Manage sensitive information with absolute discretion and maintain a high level of professionalism. Travel & Logistics for President and SLT: Coordinate domestic travel, itineraries, accommodations for Team Expense Management for President and SLT - Prepare and Process all expense reports, receipt gathering and approvals for SLT and team members reporting into the SLT Operational Efficiency: Identify opportunities to streamline processes, improve communication flow, and enhance executive productivity. Scottsdale Office Management: Manage supplies and consumables for staff, coordinate Scottsdale SLT lunch, dinner and meeting space reservations and partner with onsite team for holiday events and team-building functions. Demonstrate Leadership Values: Model and uphold the principles and behaviors exemplified by the Senior Leadership Team (SLT); foster a culture of integrity, collaboration, and accountability across office operations and serve as a role model in aligning daily practices with organizational vision and leadership standards. Qualifications 5-10+ years of executive-level support experience, ideally supporting C‑suite leaders Exceptional communication skills, both written and verbal Advanced proficiency in productivity tools (Microsoft 365, Teams, PowerPoint, Excel, etc. Strong organizational and multitasking abilities with a proactive, resourceful mindset High emotional intelligence and the ability to navigate complex interpersonal dynamics Ability to work under pressure, manage shifting priorities, and maintain composure Bachelor's degree preferred or equivalent experience Microsoft Products including Word, Excel, PowerPoint Egencia Travel or online Travel booking experience Chrome River or Similar Online Expense Reporting Tool The Company is an equal employment opportunity employer. Additional Company Details We do not accept any unsolicited resumes from external recruiting firms. The company offers a competitive compensation plan and robust benefits package for full time regular employees which for this role include: • Base Salary • Benefits: Health, Dental, Vision, Life, Disability, Wellness, Paid Time Off, 401(k) and Profit-Sharing plans The actual salary for this position will be determined by a number of factors, including the scope, complexity and location of the role; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Sponsorship Details Sponsorship not Offered for this Role

Liberty Mutual Surety, a business unit of Liberty Mutual Insurance, is one of the world's largest global Sureties, including in the United States. Conducting business worldwide through fronting relationships and Liberty-owned subsidiaries, we provide bonds in over 60 countries for construction firms, manufacturers and suppliers, and commercial enterprises on an account and transactional basis. We are committed to building mutually profitable relationships by providing smart business solutions, ease of doing business, and consistent, responsive service. Liberty Mutual Surety is dedicated to the communities we serve and highly values a diverse workforce in more than 16 countries. Responsibilities: Underwrites new and existing subdivision account submissions of virtually all sizes and complexities utilizing underwriting authority granted by Chief Underwriting Officer and adhering to required underwriting guidelines. Makes thorough evaluations and assessments of a developer`s financial, technical, organizational, and management capacities, as well as apply a high level of subjective judgment of character, normally based upon data/insights provided by the field organization only. Incorporates expert level of knowledge regarding accounting, legal and organizational/managerial disciplines. With field underwriters and/or Bond Managers, meet with clients to facilitate assessments and/or provide direction for topics to be addressed with agents, principals, and others as necessary. Partners with field staff to identify, solicit, and contact significant producers in assigned territory under guidance from Bond Manager and more senior home office underwriting staff. Monitors, evaluates, and improves existing books of business from an underwriting standpoint as assigned and ensures compliance with Surety guidelines. Continuously evaluates the qualitative characteristics of new and existing business within assigned field offices. Assesses and identifies changes in all aspects of the business including, but not limited to, work program to financial strength criteria, nature of work performed (inherent risk), accuracy and timeliness of data flow, and exposure analyses. Coordinates and/or surfaces issues to manager and/or field Bond Manager. As directed by more senior staff/manager, monitors marketing, underwriting and/or administrative issues within various offices, as assigned. Prepare, recommend, and/or implement instructions for administering workflows and accounting/billing issues to service unique situations. Utilizes various applications and data and analyzes statistical and financial reports, claims data, and other financial exhibits/data to ensure the quality of existing and new business. Communicates issues of concern on new and existing business to the applicable field office product line underwriter and/or Bond Manager, as necessary and inputs data on accounts to complete or modify analyses and maintain lines of credit in a current and accurate matter. Pursues resolution of open issues, documents result and adjusts credit parameters extended to specific accounts based upon such facts and findings. Applies sound reason and business logic to credit recommendations, documenting such logic file and communicate credit recommendations to more senior Home Office and Field underwriting staff, as necessary. May directly manage and/or provide underwriting support and direction to less experienced underwriting staff/interns. As necessary, collaborates with Claims staff to evaluate and/or resolve claim issues and as appropriate, takes immediate action to restrict credit on affected account. Keeps senior underwriting staff/manager informed of claims issues. Represents Liberty Mutual Surety with competitors regarding co-Surety matters and attends industry functions (i.e., Regional NASBP conferences, AGC, and trade conventions). May speak as requested at external industry meetings. Leads special projects as requested/assigned. Train field staff on the art of subdivision underwriting. Review indemnity agreements prepared by the field, and account rates, for errors. In some parts of the country, underwrite subdivision business directly with Liberty appointed agents. Qualifications Degree in Business or related field typically required A minimum of 7 years expected, typically 10 years or more, of progressive surety underwriting experience and/or other related business experience with progressive responsibility desired Advanced analytical ability and decision-making skills to evaluate and judge underwriting risks within scope of responsibility Demonstrated ability to make and clearly communicate sound underwriting recommendations that includes complex analyses, both verbal and written, and displays strong interpersonal skills in dealing with internal and external stakeholders Must demonstrate comprehension of most complex technical underwriting issues and be capable of defining and implementing necessary underwriting and administrative processes/workflows About Us Pay Philosophy: The typical starting salary range for this role is determined by a number of factors including skills, experience, education, certifications and location. The full salary range for this role reflects the competitive labor market value for all employees in these positions across the national market and provides an opportunity to progress as employees grow and develop within the role. Some roles at Liberty Mutual have a corresponding compensation plan which may include commission and/or bonus earnings at rates that vary based on multiple factors set forth in the compensation plan for the role. At Liberty Mutual, our goal is to create a workplace where everyone feels valued, supported, and can thrive. We build an environment that welcomes a wide range of perspectives and experiences, with inclusion embedded in every aspect of our culture and reflected in everyday interactions. This comes to life through comprehensive benefits, workplace flexibility, professional development opportunities, and a host of opportunities provided through our Employee Resource Groups. Each employee plays a role in creating our inclusive culture, which supports every individual to do their best work. Together, we cultivate a community where everyone can make a meaningful impact for our business, our customers, and the communities we serve. We value your hard work, integrity and commitment to make things better, and we put people first by offering you benefits that support your life and well-being. To learn more about our benefit offerings please visit: *********************** Liberty Mutual is an equal opportunity employer. We will not tolerate discrimination on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age, disability, veteran's status, pregnancy, genetic information or on any basis prohibited by federal, state or local law. Fair Chance Notices California Los Angeles Incorporated Los Angeles Unincorporated Philadelphia San Francisco We can recommend jobs specifically for you! Click here to get started.

Our Client is a global provider of healthcare products and services that help animal health and dental surgery practices measurably reduce the total cost of ownership associated with pharmacy and supplies. Position Overview: We are seeking a highly organized, proactive, and experienced Executive Assistant to support our CEO and a few other executives. This role requires exceptional multitasking abilities, attention to detail, and the capacity to manage sensitive and confidential information with discretion. The ideal candidate will be a master of efficiency, a problem solver, and a trusted right-hand to our executive team. Key Responsibilities: Calendar Management: Coordinate and manage the CEO's calendar, including scheduling meetings, appointments, and events. Ensure all engagements are well-organized and the CEO is adequately prepared. Expense Management: Upload and manage receipts in Abacus, ensuring accurate and timely expense reporting. Travel Arrangements: Plan and coordinate travel arrangements for the CEO and select executives, including booking flights, hotels, transportation, and itineraries. Handle any travel-related issues promptly and efficiently. Communication: Serve as the primary point of contact between the CEO, internal staff, and external stakeholders. Manage correspondence, screen calls, and respond to inquiries as appropriate. Meeting Planning, Budgeting, and Coordination: Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items. Research and book offsite meeting locations, hotels, and restaurant reservations. Document Management: Maintain and organize confidential files, records, and documents. Prepare reports, presentations, and other documents as needed. Ability to manage and track project budgets year over year. Office Management: Assist with office management tasks, coordinating with the office manager to ensure smooth operations and handling any office needs such as kitchen supply/food ordering, conference room scheduling, etc. Will require local travel between HQ Office and warehouse location when needed. Special Projects: Provide support for special projects and initiatives as directed by the CEO and executive team. This includes creation and management of project boards using Monday, Excel or other tools as directed by Executive Leadership. Relationship Management: Build and maintain positive relationships with clients, partners, and other stakeholders. Event Coordination: Assist with all employee/HQ based event planning and coordination such as researching locations, requesting quotes, arranging meals, decorating/setting up the space, greeting guests. Managing expenses for all events to ensure budgetary guidelines are met and achieved. Swag and Employee Gifting: Help manage, order and distribute employee onboarding kits, packing and mailing of swag items to the field based team. Qualifications: Experience: Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-level executives. Education: Bachelor's degree in Business Administration, Management, or a related field is preferred. Skills: Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with expense management software, preferably Abacus. Ability to handle sensitive and confidential information with discretion. Strong problem-solving skills. Exceptional attention to detail and accuracy. Creative and willing to provide ideas that benefit the team culture. Ability to work independently and prioritize tasks effectively. Personal Attributes: High level of professionalism and integrity. Strong interpersonal skills and the ability to work effectively with diverse groups. Proactive and resourceful with a positive attitude. Ability to thrive in a fast-paced, dynamic environment. Requirements: 8 am - 5 pm in Scottsdale Headquarters office. Evening and/or weekend availability 2-3 times/year when assisting with local event or meeting coordination. Location: Scottsdale, AZ Benefits: Open PTO; including 9 observed holidays. Medical, dental, and vision insurance are progressively paid by the company. Free after year 3. Health Savings Account Flexible Spending Accounts; Health Care and Dependent Care. 401K with generous company contribution- Safe Harbor Contribution Company paid long-term disability and life insurance Employee Assistance Program United Pet Care pet coverage Gym membership stipend Salary: $75-$85k Per Year DOE (Exempt Salary Position) Required Skills: Surgery Discretion Document Management Arranging Membership Pharmacy Travel Arrangements Special Projects Savings Event Planning Packing Reservations Attention To Detail Excel PowerPoint Ownership Salary Onboarding Healthcare Supply Transportation Travel Expenses Insurance Interpersonal Skills Availability Budgeting Presentations Records Education Scheduling Administration Research Software Planning Microsoft Office Business Leadership Communication Management

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. Join our Account Administration Team as an Account Administration Specialist. We are seeking a professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role will be based in one of our various office locations on a hybrid basis. This role reports to the Account Administration Manager. The available shift for this position is Monday - Friday 5 PM - 2 AM ET/3 PM - 12 PM MT. Position Summary The Account Administration Specialist's core responsibilities include creating accounts on various systems for new hires, maintaining existing accounts, provisioning access to restricted systems/services and ensuring that access for those leaving GT is suspended in a timely manner. The team also maintains most of the firm distribution lists, shared mailboxes, cloud storage enterprise accounts, and Office 365 licenses. Candidate should also be flexible to work overtime as needed as well as on call on a rotation basis. Key Responsibilities Creates and maintains Active Directory and ADERANT accounts for GT employees, including account changes, deactivations and deletions. Manages cloud accounts in Microsoft Entra (Azure). Manages user accounts in 3rd party/external systems to include Dropbox, BOX, Google Workspace Sharefile, Preparis, eFax, PingOne Identity, ZOOM, etc. Creates and maintains firm wide distribution lists in AD on prem. Creates and maintains cloud groups on Microsoft Entra (Azure). Logs, tracks, and updates all requests via ticketing system (Ivanti). Identifies issues that require approval of Office of Firm Counsel and works closely to obtain approvals and track in SQL database for user recertification. Updates and maintains assigned service requests; follows up with clients and others in IT as needed. Provides Tier I support when required and On-Call support to Account Administration Team. May assist in training of new Helpdesk representatives and Account Administration personnel. Provides advanced support for HR, Office of Firm Counsel. Participates in identifying and implementing improvements for the Account Administration function. Serves as Account Administration SME on firm-wide technology projects and may manage small projects as assigned. Acquires and maintains advanced knowledge of Active Directory and GT Policies and Procedures related to account access rights and AD processes. Reviews communications regarding new policies, procedures, and system changes/outages. Maintains Account Administration documentation and procedures that include SOP's and QRC documentation. Qualifications Skills & Competencies Knowledge of Helpdesk and call center tools and operations. Detail-oriented with exceptional client service attitude; able to ask probing questions to quickly identify and resolve escalations. Effective team player, highly professional, able to maintain confidentiality of information. Excellent organizational, verbal and written communications skills; able to convey highly technical information in easy-to-understand non-technical terms and ability to interact with all levels of organization. Proven analytical, evaluative and problem-solving abilities. Ability to work independently, complete assignments within time limits and produce highest quality results. Proficient in documenting technical processes and procedures. Education & Prior Experience BA/BS Degree preferred. 3-5 years' experience in Active Directory or related experience. MCSA: Microsoft Certified Solutions Associate A+, AZ900 Azure Fundamentals, Security+ and Network+ certifications are highly desirable. Technology Proficiency with Windows-based software and Microsoft Office 365 required. Knowledge or experience with Ivanti ticketing system or similar. Knowledge or experience with SQL management. Knowledge or experience in PowerShell. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

We are seeking a dedicated and hardworking Office Executive II to lead a team of 35+ people for our Phoenix, AZ office. This is an outstanding opportunity to provide visionary and collaborative leadership that is integral to our success. As a recognized leader within the Phoenix and Arizona market, you'll be actively involved in client meetings and professional functions. Our ideal candidate will work closely with the Region Director and other members of the leadership team to coordinate and accurately address all business activities. You will be accountable for office-level performance, ensuring detailed execution and success. The candidate will LEAD the Phoenix, AZ operation while coordinating across the state in all facets including: Strategic Business Planning Financial Management Technical Oversight Staff Development Business Development Quality Assurance Client Management Community Engagement Leading the People: Build an inspiring team environment with an open communication culture. Set clear goals, delegate tasks, and closely implement deadlines for your team. Encourage team members to excel and achieve outstanding results. Listen to team members' feedback and resolve any issues. Recognize training gaps and provide mentorship to cultivate an outstanding team. Identify and develop emerging talent and leadership to build upward opportunities and succession planning. Lead 5-6 direct reports (Department Managers), ensuring they perform to the highest standards. Recognize high performance and reward accomplishments to keep the team motivated. Suggest and coordinate team-building activities to cultivate a collaborative spirit. Managing the Business: Grow office revenue and profit, ensuring financial goals are met. Coordinate successful contracting and project execution, collaborating closely with support staff. Stay current with industry knowledge to leverage Michael Bakers positioning for opportunities. Ensure staff works in an efficient and profitable manner, delivering high-quality work in the most effective way. Promote work share and develop a balanced office portfolio reflective of Michael Baker International's enterprise. Deliver the vision through the planning and execution of the annual business plan. Set clear and substantiated operational performance goals and metrics. Use Michael Baker Key Performance Indicators to regularly monitor and develop team performance. Report on metrics, identifying challenges and solutions as well as opportunities. Satisfying the Clients: Develop strategies with your team and other regional and national leaders that optimize growth and opportunity, benefiting all parties. Maintain, attract, and establish substantial and successful client relationships while growing relationships with industry leaders, competitors, teaming partners, and elected/appointed officials. Fully understand the Company's capabilities and possess the ability to sell and cross-market services. Help to multi-line key clients, continually bringing in new work and growing backlog. Determine direction and lead market awareness, including involvement in professional associations, technical articles, conferences, and boards. REQUIREMENTS Proven excellent communication skills and experience in community and professional leadership. Solid background in Transportation, Structural/Bridge or Municipal Operations and Business Development experience Bachelor's degree in Engineering, Planning, or a related field from an accredited program. Proven experience in Engineering or Project Management. 10+ years of experience leading and supervising personnel. 10+ years actively engaged with client management and business development. Experience managing a P/L preferred Established market relationships targeted to the Arizona marketplace. Experience with local, state, and/or Federal agency procurement and contracting. Proficiency with MS Office Suite and Oracle-based ERP Project Financial Reporting System COMPENSATION The approximate compensation range for this position is $161,750- $269,431 per year. This compensation range is a good faith estimate for the position at the time of posting. Actual compensation is dependent upon factors such as education, qualifications, experience, skills, and physical work location. BENEFITS We offer a comprehensive benefits package including: Medical, dental, vision insurance 401k Retirement Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Life, AD&D, short-term, and long-term disability Professional and personal development Generous paid time off Commuter and wellness benefits #LI-TS2 #LI-HYBRID

The Executive Administrative position would be responsible for independently performing day to day tasks in alignment with TCS Management systems. The responsibilities involve: 1. Reception tasks * Reception Management * Receive clients & guest at the front desk. Review and coordinate all arrangements as required for Client visits (including making arrangement for local travel, transportation, accommodation, banquets etc. in consultation with Admin N.A. Corporate Office. * Receive & dispatch Fedex, UPS, DHL and other packages * Mail collection and distribution. * Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings. * Order & manage supplies (pantries, copiers, office supplies, etc.) * Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg management for the same. * Maintain Seat Occupancy data. * Create UPS Shipping label request * Arranging various events (in-house, as well as external) as requested by the location leadership (while abiding with all TCS Policies / Guidelines) * Billing and any other Admin duties that may be required / assigned by Supervisor from time to time. 2. Administrative tasks Facility Management: Handling all aspects of Facility Management (comprising of but not limited to Managing Security requirements, Housekeeping, Material Movement, Front Office Management, Inventory Management, Compliance Management etc.) Security: Handling all aspects of Physical Security, including but not restricted to ensuring optimum functioning of all Security and Access Control Systems. The role involves monitoring CCTV coverage, analysis of CCTV and Security systems data, Electronic access functions involving assigning / revoking, reconciliation of data, report generation etc.), with a view to ensure implementation of and compliance with all Information & Security Policies. Procurement and Inventory Management - Timely procurement to make sure office supplies and break room supplies such as tea/coffee are refilled throughout the facility at regular intervals. Purchase Functions: Ensure time procurement of items required for the locations are procured by adhering / complying with all aspects of TCS Purchase policies as enshrined in TCS Purchase Manual (including Negotiations, Vendor Management, Purchase Requisitions, Processing Payments etc Audits: Ensure audit readiness of the location at all time by complying with and enforcing TCS Policies. * Ensuring that the location complies with all statutory requirements, building codes etc. Others: Ensuring compliance and adherence to Work Environment Guidelines (WEG) and HSE Guidelines (TCS Processes which will be made available later). * Maintaining record of Health Safety Environment Data as per the TCS process to be able to go through internal/external audit. * Conduct Fire Safety & Health Safety Briefings & Drills at regular intervals to ensure compliance with TCS Policies. * Coordination with Property Managers to ensure a conducive working environment on site and to ensure compliance with Statutory and building guidelines and for conduct of above drills. * Ensuring 100 percent availability of all Safety, Security Equipment and other office systems / equipment. * Ensuring policies relevant to material movement and Shipping are complied with. * Coordination with various stake holders (both internal and external), regular liaison / interaction with TCS Senior Executives to understand project requirements and other aspects requiring Admin attention. * Liaison with landlord and other stake holders at regular intervals to build a working relationship so as to be able to meet various TCS requirements. * Making MIS for Expenses, Seat Occupancy, Seat Management, Budgeting, Provisioning, etc. * Preparation of Annual and Quarterly Budget of the location in consultation with Location Admin Head and having the budget and expenses reviewed/approved by Head of Administration, NA. * Monitoring budget utilization and invoice payment process. Create and update spreadsheets as required. * Ensuring valid agreements are available for all vendors. * Be available on site on all working days to ensure effective Administration of the premises. * Any other Admin requirement that may be required from time to time / as directed by Admin Head, N.A Qualifications and associated Attributes: 3. Associate degree. 4. 4-7 years' experience in Administrative Function of a medium sized facility (> 300 associates) preferred. 5. Should possess excellent English communication skills (written & verbal) 6. Should have good computer skills: Microsoft Office (especially word, excel, power point etc.). 7. Should have knowledge of: - (1) Office Management & Maintenance activities, (2) Safety, firefighting and fire control systems, (3) Physical security system and its integration with IT security policies / requirements, (4) Personnel management, (5) Purchase / Procurement processes, (6) Finance / Accounting processes etc. 8. Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment. 9. Should possess: - (1) Good organizational and planning skills, (2) Analytical and problem-solving skills, (3) Good and quick decision-making capability. 10. Should be: (1) Proactive (2) Self-motivated (3) Flexible (4) Adaptive (5) Professional (6) Able to multitask, (7) Accessible on phone for any emergent requirement at the location and (8) Available for work outside of regular business hours if needed. Salary range: $45,216 - $59,520 a year #LI-DNI

Work Your Magic with us! Start your next chapter and join EMD Electronics. Ready to explore, break barriers, and discover more? We know you've got big plans - so do we! Our colleagues across the globe love innovating with science and technology to enrich people's lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us. Everything we do in EMD Electronics is to help us deliver on our purpose of being the company behind the companies, advancing digital living. We are dedicated to being the trusted supplier of high-tech materials, services and specialty chemicals for the electronics, automotive and cosmetics industries. We foster a global collaborative organization made up of individuals who have the passion to win, obsess about the customer, are relentlessly curious and act with urgency. Together, we push the boundaries of science to make more possible for our customers. This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US. Your Role: EMD Electronics is looking for a Site Executive Administrator for our Tempe, AZ location. In this role, the Site Executive Administrator will warmly welcome visitors to our site and handle various administrative responsibilities, including traditional receptionist duties. Additionally, you will provide essential administrative support to both internal employees and external visitors, ensuring a smooth and efficient operation at our facility. Join our team and be a key part of our welcoming environment! Responsibilities: * Manage the site front desk including receiving and screen all inbound visitor, telephone calls, and e-mails to the site; refer and/or redirect calls, e-mails, or visitors as applicable. * Sort and direct incoming mail as outlined in the front desk procedure. * Administer facility security protocols and procedures including badge issuance and visitor sign in. * Assist with Corporate Services (IT/Telco, Office Services, Facilities, Conference Room Calendar Management, Vendor Management). * Support to EH&S manager for administrative responsibilities including data collection, SDS submittal, procedural support etc. * Manage site office supplies, ordering, and stocking as needed. * Act as training coordinator for the site - adding and removing training requirements for employees, supply training reports, and support training audits. * Generate and manage site purchase requisitions and purchase orders. * Support local site events, meetings, and audits with coordination, set up, and tear down. * Support and host onsite visitors including executive guests, customers, suppliers, and external visitors. * Generate expense reports and support others in expense report creation and calendar management as needed. * Assist with timecard approvals for hourly employees. * Provide general administrative support to the site including corporate and business functions not otherwise outlined. Who You Are: Minimum Qualifications: * High School Diploma or GED * 2+ years of administrative assistant experience Preferred Qualifications: * Associates degree or higher * Proficiency with managing emails, scheduling, basic data analysis and preparing presentations via MS Office * Experience with event planning, travel arrangements, expense reporting * Excellent communication skills (both verbal and written) * Excellent organizational skills * Ability to work independently, manage multiple tasks in a fast-paced environment, and handle confidential requests Pay Range for this position: $28.00 - $43.00/hour The offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses. Benefits offered by the Company include health insurance, paid time off (PTO), retirement contributions, and other perquisites. For more information click here. What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress! Apply now and become a part of a team that is dedicated to Sparking Discovery and Elevating Humanity!

Arrowhead Credit Union is growing - we are excited about our expansion to Scottsdale, Arizona! Are you seeking a promising career in a growing organization? Check out this position. Are you warm, caring, friendly, and passionate about providing excellent service? Are you excited about giving back to your community? We want to speak with you - we are looking for Service Superstars to join our Team! The Account Administration Specialist performs various complex tasks related to member accounts, including assisting the branches and internal departments with clerical and administrative support. Essential Functions and Responsibilities Service Excellent communication skills, patience, and ability to clearly explain account maintenance concepts to members and team members. Ability to meet and promote team goals; exemplifies innovative problem solving, and maintains a positive working environment with all Arrowhead Credit Union (ACU) team members. Embraces new ideas, systems, and processes with a positive mindset. Assists with the resolution of credit union product and account maintenance inquires or requests. Serves as a department representative, answering incoming internal and external phone calls. Account Maintenance Accurately opens new membership or fiduciary accounts. Process new account openings, closures, and updates to existing accounts. Ensure proper documentation for account changes including ownership, beneficiaries, and account types. Maintain accurate and up-to-date member records in the core system. Ensure fiduciary account processing and maintenance meets Stare and Federal regulatory and compliance standards. Reviews and processes all incoming and outgoing Individual Retirement Account (IRA) requests. Performs IRA file maintenance. Validates and corrects Internal Revenue Service (IRS) tax forms 1099-INT, 1099-R, 5498, and other tax forms. Reviews and processes W-9, W-8 forms received from the members or other departments. Reviews and processes subpoenas, summons, search warrants, and levies within given authority. Communicates with legal or compliance agencies as required to fulfill requests. Accurately performs Medallion Signature Guarantees. Assists department management in reviewing and updating Arrowhead Credit Union as appropriate for accurate account maintenance and establishment. Provides feedback on department policies and processes to improve efficiency and service outcomes. Identify and escalate discrepancies or issues to the Account Administration department leadership. Benefits Include: (not a complete list) Wellbeing Weekly pay 401K Retirement Savings Plan with company match Paid time off accrual begins upon hire, 15 paid vacation days, 11 paid holidays Paid sick leave Company-provided life insurance at twice your annual salary Financial Education Programs DoorDash DashPass Health Medical, Dental, and Vision Insurance for part-time and full-time employees Modern Health Care.com subscription Teladoc Career Development Career development opportunities Team members are eligible to apply for assistance with educational expenses through ArrowHeart's scholarship program To learn more about Arrowhead Credit Union and our service culture, visit our Career page, and our ArrowHeart Foundation. The pay range for this position is listed below. Starting pay for successful applicants is generally within the minimum to midpoint of the pay range. Our consideration for pay is designed to support career growth and development over time. Offers extended depend on a variety of job-related factors, including but not limited to individual experience, knowledge, training, education, geographic location, market demands, and internal equity. Starting Pay: $25.97

Base Compensation: Starts: $17.00 Respond to Vendor Calls, fill in as back-up, greet and assist guests Answer phones, return voice mail messages and direct calls Respond to emails, schedule, and prepare office meetings, and assist with training. Clerical work (copy, scan, file, etc.), conduct INTAKE Interview with potential clients Follow up on client calls Back-up as needed for DSP Other projects as assigned by the manager

Senior Executive Assistant to the Superintendent/Governing Board Type: Public Job ID: 132069 County: East Maricopa Contact Information: Queen Creek Unified School District 20217 E Chandler Heights Rd Queen Creek, AZ 85142 District Website Contact: QCUSD Recruitment Team Phone: ************** Fax: District Email : JobID 5891 * Location: District Office JOB GOALS: The Executive Assistant to the Superintendent and Governing Board is responsible for providing clerical and administrative support to the Superintendent; communicating information to staff, the public, and other districts; ensuring compliance with financial, legal, and administrative requirements; and providing information and direction as requested in support of district operations. QUALIFICATIONS: * High school diploma or equivalent, AA degree preferred * Three years of administrative assistant preferred * Experience in school district preferred * Excellent communication skills * Ability to communicate (verbally and in writing) with others in a positive, clear, and precise manner * Ability to maintain confidentiality of records, correspondence, and other information - adhering to legal and procedural guidelines regarding confidentiality and disclosure of information. * Strong organizational and prioritization skills * Ability to meet deadlines while working under pressure and frequent interruptions * Knowledge of office procedures, basic records/bookkeeping, desktop publishing, spreadsheets and purchasing procedures * Must pass a background clearance. * Must obtain an Arizona IVP Level One Fingerprint Clearance Card TERM OF EMPLOYMENT: 261 days; 12 months REPORTS TO: Superintendent EVALUATION: Per District Policy HOURS: 40 hours per week - Monday-Friday CLASSIFICATION: Hourly, Non-exempt PERFORMANCE RESPONSIBILITIES: Responsibilities shall include, but not be limited to, the following: * Assists the Superintendent and administrative office with secretarial and administrative support, including correspondence, telephone liaison, scheduling and office management for the purpose of maintaining an efficient administrative office; Maintains strict confidentiality and handles sensitive information with professionalism and integrity * Acts as a trusted liaison between Superintendent, Board, district leadership, staff, and external stakeholders; Manages complex calendars and schedules for Superintendent, Board - prioritizing meetings and resolving conflicts. * Supports the Superintendent's staff for the purpose of providing assistance with their administrative functions; Represents the Superintendent and Board with professionalism in all interactions; Demonstrates flexibility, adaptability, and responsiveness in a fast-paced environment * Takes the initiative in responding to matters of interest and concern for the purpose of providing support for the school sites, parents and community; Coordinates special projects and/or events as directed by Superintendent (i.e. Lead Out Loud Conference, Queen Creek Schools Education Foundation, etc) * Coordinates and organizes quarterly Business Partner Breakfasts; Processes purchase orders and other financial documents as needed; Maintains organized, secure systems for electronic and physical records; Supports and assists Director of Public Relations in communications with staff, community; Maintains and organizes the Superintendent's office for the purpose of ensuring efficient use of time and resources; Prepares written materials for the purpose of conveying and/or documenting information regarding District activities and/or procedures * Attends all Board meetings for the purpose of preparing all minutes of Governing Board meetings as prescribed by law and to assist the Board; Ensures the legal posting requirements for all Governing Board meetings for the purpose of informing the public * Maintains an excellent working relationship between the Superintendent/Board, all personnel, and the community for the purpose of maintaining and efficient school district; Provides administrative support for the Governing Board including the development of the Board agenda for the purpose of ensuring accuracy and completeness of Board materials; Board meeting minutes; Board communications and/or correspondence * Prepares all materials and preparation for Board meetings ensuring that all appropriately identified items are legally vetted as needed; Ensures the Superintendent, Cabinet, and Board are all fully informed and prepared for all Board meetings * Assists with timely and accurate policy updates per guidance from The Trust Policy Services as needed. This includes review, maintenance of board policies, legal updates, and governance of documents; Ensures compliance with federal, state and district regulations related to Board operations * Maintains accurate records in accordance with public records laws and district retention schedules; Performs other job-related duties as assigned to advance district priorities Other: COMPENSATION: Per QCUSD salary schedule for applicable position BENEFITS: As per QCUSD District policy PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, sit and talk or hear. The employee is frequently required to use hands and arms, stand, bend or stoop. The employee is frequently required to move about the campus. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be exposed to wet and/or humid conditions, outside weather conditions and extreme heat or cold. The noise level in the work environment is usually moderate. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Notice of Nondiscrimination Queen Creek Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability, age or sexual orientation in admission and access to its programs, services, activities, or in any aspect of their operations and provides equal access to the Boy Scouts and other designated youth groups. Queen Creek Unified School District also does not discriminate in its hiring or employment practices. The following employees have been designated to handle inquiries regarding the nondiscrimination policies: Title IX Coordinator, Director of Athletics & Student Services, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Phone ************ and Compliance Officer for Section 504/ADA, Director of Special Education, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Phone ************. El Distrito Escolar Unificado de Queen Creek no discrimina por motivos de raza, color, religión, nacionalidad, sexo, discapacidad, edad u orientación sexual en la admisión y el acceso a sus programas, servicios, actividades ni en ningún aspecto de sus operaciones, y ofrece igualdad de acceso a los Boy Scouts y otros grupos juveniles designados. El Distrito Escolar Unificado de Queen Creek tampoco discrimina en sus prácticas de contratación. Los siguientes empleados han sido designados para atender consultas sobre las políticas antidiscriminatorias: Coordinador del Título IX, Director de Atletismo y Servicios Estudiantiles, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Teléfono ************; y Oficial de Cumplimiento de la Sección 504/ADA, Director de Educación Especial, 20217 E. Chandler Heights Rd., Queen Creek, AZ 85142, Teléfono ************.