Executive assistant jobs in Plainfield, NJ

Who We Are: Capelli Sport is a global multi-sports brand based in New York City, specializing in team sports. With a strong club community reaching all corners of the world, we empower and unite people from amateur, to youth and pro clubs. Our goal is to build equal and diverse playing fields where everyone can be themselves, live up to their full potential, and enjoy safe experiences. Our passion for creating products from lifestyle apparel to footwear and performance match kits enables athletes and teams to maximize their success on the field and beyond. Capelli Sport supports all athletes through a unique global sports ecosystem with a focus on service excellence. With years of knowhow on our side, we always deliver an exceptional customer experience. By players, for players, Capelli Sport is deeply rooted in sports culture. What We Are Looking For: We are looking for an experienced and flexible Executive Assistant to work directly with and support our Chief of Staff in our New York office. The overall aim of this role is to support our Chief of Staff with administrative tasks including scheduling, expense tracking, etc. The ideal candidate will be serious about having a career, not just a job. Responsibilities Provide professional secretarial and general administrative support to the Chief of Staff and assist daily work including but not limited to: calendar management, key records and filing system, expense claims, office maintenance; documentations, training, procedures Make phone calls and arrange appointment for executives at the company Day-to-day schedule management, arrange meetings, prepare meeting materials in advance make meeting minutes if needed Translates documents/contracts and interpret for meetings if required from time to time; Help on daily management as needed/coordinating with employees in different regions/ looking for candidates / office maintenance/other personal support if needed Build and update executives at the company contact database to capture relevant information on important contacts for executives at the company Other temporary assignment from the Chief of Staff Requirements Minimum 5 years relevant working experience. Principle driven and act discreetly in managing confidential and sensitive information and uphold high ethical standard Good communication skills and stakeholder engagement manner with internal and external customers and employees at all levels Highly organized and meticulous, with an eye for details Systematically database management skills Enthusiastic with a drive to work in a flexible, fast-paced work environment Knowledgeable in Microsoft Word and Excel. SAP will be a plus but not necessary If you are interested in this position, please email your resume to ****************************** to be considered. Capelli Sport is an Equal Opportunity Employer. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, ancestry, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, religion, retaliation, parental status, military service, or other non-merit factor. Job Type: Full-time Pay: $75,000.00 - $90,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Schedule: 8 hour shift Work Location: In person

About the Role Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration. This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos - you'll help keep both the business and the CEO's personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead - this role is for you. Key Responsibilities Executive & Administrative Support Manage CEO's work and personal calendar with precision; schedule meetings, appointments, and events Oversee inbox management; draft responses and flag priority items Attend meetings, take notes, and manage follow-up action items Maintain and manage the CEO's daily to-do list, priorities, and long-term goals Act as a gatekeeper, managing the CEO's time and workload effectively Coordinate domestic and international travel (including arrangements for her small dog) Send and arrange vendor and personal payments on behalf of CEO Creative & Brand Support Support CEO's personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity Offer creative input for event outfits, content shoots, and personal brand moments Source, pick up, and return items for content, events, and daily needs Manage closet organization and resale (e.g., Postmark listings) Personal & Lifestyle Support Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion Maintain the CEO's office space and household organization and logistics Assist with CEO's small dogs, as needed (must be dog-friendly) Drive for errands or events when needed (must hold a valid driver's license and be comfortable driving in NYC) Handle expense reports, reimbursements, and bill payments Project & Event Coordination Organize personalized gifting and coordinate events Help plan and coordinate company events and special projects Support internal creative initiatives and cross-functional priorities Anticipate the CEO's needs and proactively look around corners for solutions You Are... Highly organized, detail-obsessed, and thrive at managing chaos with calm A natural problem solver who's proactive and solutions-oriented A strong communicator - professional, clear, and personable Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok Fashion-forward and social-media fluent with a sharp eye for aesthetics A team player with positive energy who's service-minded and discrete Someone with a valid driver's license who can confidently navigate NYC Requirements 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments Based in NYC with deep familiarity navigating the city Comfortable managing both professional and personal tasks with professionalism and care Prior experience supporting social media or a personal brand is a strong plus Must love dogs and be flexible to assist as needed Available for occasional evening/weekend needs based on CEO's schedule or travel/events Bonus Points If You... Have experience with small-business operations or startup environments Have a background or interest in fashion, beauty, or influencer marketing Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips PERKS: Be a key strategic leader at a fast-growing brand! Competitive salary + performance-based bonuses Nice office located at the Brooklyn Navy Yard Hybrid schedule with 1-2 days a week in office PTO Days + Specified National Holidays Off Health Insurance coverage + other benefits Quarterly team events and or retreats Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.

A well-established real estate management firm is seeking a Junior Executive Assistant to support the company's President and assist with daily office operations. This is an excellent opportunity for someone looking for a steady, long-term role in a close-knit, family-oriented environment. The ideal candidate will thrive in a supportive capacity, enjoy variety in their day, and be eager to contribute to both administrative and operational functions. This position offers the stability of a consistent schedule, room to grow within a reputable organization, and the chance to be part of a small, collaborative team. Key Responsibilities Executive & Personal Support (50%) Provide direct administrative support to senior leadership, including scheduling, calendar coordination, and appointment management. Assist with correspondence, drafting and editing professional letters, and light personal tasks (e.g., reservations, scheduling appointments). Maintain organized filing systems and handle confidential information with discretion. Serve as a reliable point of contact when leadership is out in the field. Office & Operational Support (50%) Manage general office duties such as ordering supplies, handling mail, filing, and occasional front-desk coverage. Support property management operations by maintaining accurate contact information and organizing digital/paper files. Enter data into internal systems (training provided) and assist with light administrative follow-ups. Contribute to maintaining an efficient, well-organized office environment. Qualifications Minimum of 2 years of administrative or receptionist experience in a professional office environment. Excellent writing and communication skills - strong grammar, spelling, and attention to tone and detail. Tech-savvy with proficiency in Microsoft Office (Word, Excel, Outlook). Comfortable wearing multiple hats and managing shifting priorities. Reliable, professional, and comfortable working fully onsite. Bachelor's degree not required; Associate's or equivalent experience preferred. Bilingual in Spanish is highly preferred. I look forward to reviewing your application!

G.S. Wilcox & Co. is a leader in the commercial real estate mortgage banking industry, providing debt and equity solutions to developers, real estate private equity firms, institutional investors, and other owners of commercial real estate. The firm, which has been in business for over 30 years, currently has 23 correspondent life insurance company relationships for which it services over $1.9 billion of loans for. The Company is seeking a highly qualified individual for the position of Part Time Executive Administrative and Marketing Assistant. Personal support for firm's Partners - Keep and maintain calendar - Schedule business and personal engagements - Arrange transportation - Perform personal tasks and errands as needed - Take messages and maintain phone log for all calls - Monitor LinkedIn page Administrative - Answer and direct all incoming calls - Greet visitors - Order all office supplies and maintain inventory - Maintain database of all client contact information - Ship all packages and track delivery - Make travel arrangements for the team - Prepare meeting minutes - Register team for industry conferences and seminars - Sort and distribute mail - Maintain common reception area and supply room - Monitor compliance issues on an ongoing basis and make recommendations for implementation - Prepare and maintain the industry events calendar - Maintain and test disaster recovery, cyber security, and document protection plans Marketing - Monitor and update company website and LinkedIn page on a regular basis - Utilize Publisher and Canva to produce company advertisements and event invitations - Produce and compile press releases, newsletters, and company announcements - Create email blasts of newsletters and other marketing correspondence - Organize internal and external events for company - Manage and promote WBENC platform - Produce presentations for client meetings Skills and Qualifications - Minimum of 3 years of experience in an executive assistant and/or marketing role required. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Proficiency with Social Media (including but not limited to LinkedIn). - Highly organized, detail-oriented, and capable of handling sensitive and confidential information. - Excellent verbal and written communication skills. - Experience in supporting senior executives or high-level management. - Ability to multitask, prioritize tasks effectively, and manage heavy workloads in a deadline-driven, fast-paced environment. - Strong problem-solving skills and attention to detail. - Ability to work independently and as part of a team. - High level of discretion, professional demeanor, integrity, and ethics. - Strong interpersonal skills and the ability to build relationships with stakeholders. - Ability to run errands as needed. * The hours are 8:30am-2:30pm Monday through Thursday, and the position is in-person. Salary Range: $28-$32 / hour, depending on qualifications and experience.

Job Title: Receptionist/ Administrative Assistant Pay Rate: $24-$26/hr 5 days on site We are seeking a highly organized Receptionist/ Admin Assistant to support the team in day-to-day business operations. This role requires exceptional attention to detail, strong multitasking skills, and the ability to work efficiently in a fast-paced environment. Responsibilities Manage a heavy and fast-paced calendar with frequent changes Coordinate meetings, appointments, and calls across a very active schedule Keep the President on-track with all daily commitments Maintain financial information including donations and expenses Provide occasional support to other senior leaders Handle company vehicle management: toll violations, insurance policies, renewals, etc. Perform general administrative duties: Maintaining up-to-date printouts and documents Ordering office lunches Greeting visitors Scheduling personal appointments

Lakeside Manor is an assisted living facility in Staten Island, NY. With a commitment to quality care, Lakeside Manor serves its community through comprehensive health services and a compassionate team dedicated to resident well-being. Potential candidates can look forward to joining a reputable organization known for its exceptional standards in health care. Role Description We are seeking a highly organized and dependable Administrative Assistant to join our team. This role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is eager to support daily office operations. Key Responsibilities Scan, file, and maintain accurate records Complete paperwork and ensure proper documentation Make and receive phone calls with professionalism Provide general administrative support across departments Adapt to shifting priorities and assist wherever needed What We're Looking For Strong organizational skills and attention to detail Excellent communication skills (written and verbal) Ability to multitask and manage time effectively Flexibility with tasks and scheduling Proficiency with basic office equipment and software Why Join Us? Supportive team environment Opportunities to learn and grow Flexible hours to accommodate work-life balance If you're reliable, resourceful, and ready to take on a variety of tasks, we'd love to hear from you! Salary is $21-26 an hour depending on qualifications and experience Employee contribution Medical insurance offered. PTO and sick time

Duties of Administrative Assistant: The Administrative Assistant will provide customer service Maintaining and organizing files Review and process purchase orders The Administrative Assistant will handle answering phone calls/emails Updating customers on orders Scheduling meetings and appointments The Administrative Assistant will be focused on managing customer accounts Ordering supplies and materials Requirements of The Administrative Assistant: Prior experience within e-commerce space is helpful but not required Knowledge of Microsoft Office Suite Bachelor's Degree a plus

Staten Island, NY 10309 Pay: $20-22/hr. We pride ourselves on being an organization that embraces differences, encourages the sharing of ideas, and thinks being successful should be both challenging and enjoyable. Our 6 tri-state branch locations are only the start of what we're building here, and we want to invest in your future to help us achieve our vision. We are now looking for HIGH-ENERGY, ambitious, self-starters seeking a long-term career. A Successful Associate in this role… Provides our customers with the products they want and the answers they need, by providing Extreme Customer Service. Heavy phone volume. Shines as our ambassador of cheer and positivity, spreading that throughout the organization Meticulously files and organizes documents with pinpoint precision and accuracy Supports our Finance, Purchasing, and Receiving departments with timely processing and follow-up Data entry Cash handling Daily bank deposits Is the ultimate team player, willing to do anything to help all fellow co workers without hesitation We are looking for a well-rounded Administrative Assistant and customer service professional to help shape the future of our company. WHAT WE REQUIRE: Superb attitude toward Customer Service Vehicle for daily bank deposits Excellent Communication, Organization, and People skills Strong Mathematical, Grammatical & Punctuation skills Fluency in Microsoft Office Suite: Word, Excel, Outlook Follow-Up and Follow-Through Common sense! Punctuality, Responsibility, and Positive Energy This is a Full-time Position, Monday - Friday. Our benefits include Sick Days, vacation days, Medical Insurance plans, 401K retirement plan, & Company Profit Sharing program. We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities. req25-00614

Our client, a fashion wholesale showroom, is seeking a Assistant Account Executive to join their team on a temp basis. Responsibilities: Handle general administration of all wholesale accounts & new business Own wholesale orders (special and stock) for all accounts from entry to invoicing Coordinate with Shipping and Fulfillment to ensure all wholesale orders are sent expeditiously Work closely with production team to ensure timely deliveries and evaluate any issues that may impact orders Analyze sales numbers and stock levels to ensure profitable business for each account Schedule and lead market appointments Work with Marketing on wholesale specific marketing collateral and proposals Respond to additional requests from Retailers Assist in training sessions for wholesale accounts Assist with trunk show and showroom preparation and attendance where needed Ensure trunk inventory is accurate to prevent any loss prevention Learn, possess, and present product knowledge as it pertains to pricing, availability, and options Qualifications: 2+ years of experience in wholesale / showroom Excellent communication skills Experience working directly with wholesale accounts Skilled with Excel & Joor Please submit your resume for consideration. You can use ****************** to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Employment Type: Full-Time, In-Office Schedule: Monday-Friday About Us We are a fast-paced, growing fashion jewelry company based in Midtown Manhattan, working with a diverse range of clients & buyers. Our team values creativity, organization, and professionalism, and we're looking for a motivated Administrative Assistant to join us and support our daily operations. Position Summary The Administrative Assistant will play a key role in keeping our office running smoothly. This entry-level role is ideal for a college graduate or with experience in admin assistant roles eager to gain hands-on experience in the fashion industry. You'll handle client communications, manage orders, and provide administrative support to our internal team. Key Responsibilities Answer and direct incoming phone calls and emails professionally. Process client orders and maintain accurate records. Communicate with clients, and internal teams regarding order status and inquiries. Shipping Assist with scheduling meetings and maintaining calendars. Prepare and organise documents, reports, and presentations as needed. Support day-to-day office operations and administrative tasks. Provide excellent customer service and follow up promptly with clients. Qualifications Bachelor's degree Strong written and verbal communication skills. Highly organised, detail-oriented, and proactive. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace. Comfortable multitasking in a fast-paced environment. Friendly and professional demeanour with strong interpersonal skills. Preferred Skills Previous internship or experience in fashion, retail, or office administration. Bilingual: Hindi fluency is a strong plus. Familiarity with order management systems or CRM software is a bonus. Collaborative, creative, and supportive team environment. Convenient Midtown Manhattan location close to public transportation. Apply now or send your resume to [*******************]

Our client is seeking a detail-oriented and adaptable Administrative Assistant to support their team. The ideal candidate will thrive in a fast-paced environment and provide critical support in day-to-day operations. Process intakes with speed and accuracy Answer phones and provide guidance and resources to constituents Review, scan, and upload documents into NYMatters Manage shared mailbox and route messages as appropriate Review physical mail received by the bureau and route documents accordingly Listen to voicemails and return calls as needed Manage incoming and outgoing faxes Perform other duties as requested by the bureau Requirements: Knowledge of data entry and experience using various computer programs Ability to assess or analyze documents and make appropriate determinations Proficient in operating office phones and managing communications Flexible, fast learner, and adaptable to a fast-paced and fluid environment Preferred Education: Technical Degree or Certificate Program Benefits: Health Insurance Sick Time 401k Location: 28 Liberty Street New York, NY 10005 Pay Range: $18.00 - $20.00 per hour (Depending on experience and qualifications) By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class

The CEO of a global leading direct access trading firm is seeking a dedicated and proactive personal assistant to join his team of assistants part-time. This is a great internship-style opportunity that is ongoing to showcase strategic and analytical thinking abilities while juggling the private and professional needs of a very active executive. This is a position for someone who thrives in a fast-paced environment and has exceptional organizational skills. Responsibilities Manage both personal and professional tasks, which include reservations, appointments, and any household needs Coordinate international and domestic travel logistics including flight itineraries, hotel reservations and car services. Organize agendas, manage calendar and plan events while prioritizing competing demands Prioritize and manage multiple projects simultaneously, maintaining diligent track of project timelines and deadlines Conduct thorough research on various topics as needed, providing detailed reports and actionable insights to support the CEO's initiatives Handle contract negotiations with third-party vendors, ensuring favorable terms and agreements Wardrobe and style management, personal shopping, procuring, and audit of wardrobe from day to day and special event clothing Perform general admin duties such as; recording meeting minutes, data entry, filing, copying, faxing, mailings, etc. Prioritize and lead multiple projects at a time, keeping diligent track of project timelines and deadlines Uphold a highly organized and detailed to-do list for both the CEO and business and taking careful note of important dates Maintain diligent communication with the rest of the team and ensure all aspects of the business are on track Monitor multiple social media accounts to help grow and expand online presence on existing and emerging social platforms Additional Personal / Creative / Executive Assistant duties as needed Requirements Incoming Freshman of Sophomore pursuing a Bachelor's Degree from an accredited university Must be able to provide SAT and/or ACT scores in order to be considered Ability to provide clear and concise oral and written communication A self-starter who is eager, optimistic, and has a “no task too small” mindset Must be able to work 10-15 hours per week Pays $39/ hour Visa sponsorship available

Executive Assistant / Personal Assistant Reports to: Founder / CEO (Radha Agrawal) & Belong Center Daybreaker is a global movement and community of 800K+ members in 30+ cities across all 7 continents, creating immersive, substance-free morning dance and wellness experiences that inspire joy, belonging, and authentic human connection. Belong Center is a nonprofit initiative dedicated to ending loneliness and building a culture of belonging through community programs, national initiatives, and thought leadership. Alongside these, our founder and CEO Radha Agrawal is the bestselling author of Belong , and is currently writing her second book, How to Make a Friend , developing the Belong Institute, and leading multiple global initiatives. The Chief of Staff & Executive Partner will act as the connective tissue across all of these endeavors-Daybreaker, Belong Center, the CEO's publishing and speaking work, and future projects-ensuring alignment, clarity, and smooth execution. About the Role We are seeking a highly organized, proactive, and trusted Executive Assistant and Personal Assistant to Radha Agrawal, founder and CEO of DAYBREAKER who thrives at the intersection of strategy, execution, and administrative excellence. This is both a high-level and hands-on role: you will serve as a thought partner to the CEO while managing day-to-day details like calendars, communications, and travel. You will liaise across the leadership teams of Daybreaker and Belong Center, publishers, partners, and external stakeholders, ensuring that the CEO's time, priorities, and commitments are fully supported and aligned with the mission. Key ResponsibilitiesStrategic & Cross-Organizational Coordination Serve as the bridge between Daybreaker, Belong Center, the Belong Institute, and the CEO's personal brand initiatives (book, speaking, media). Track and manage key initiatives across all entities, ensuring follow-through and accountability. Act as a sounding board for strategic decisions and help translate vision into clear action plans. Prepare briefings, decks, and research for meetings with partners, publishers, media, and collaborators. Executive Administration Manage complex, multi-organization calendars, prioritizing high-impact meetings and events. Coordinate domestic and international travel, creating detailed itineraries and contingency plans. Handle expense reports, contracts, vendor communications, and payment processing. Maintain confidential documents and sensitive correspondence with discretion. Meeting & Communication Management Gatekeep and prioritize requests for the CEO's time and attention. Draft, edit, and manage written and verbal communications on behalf of the CEO. Schedule, coordinate, and facilitate leadership meetings, ensuring agendas, notes, and action items are delivered. Relationship & Culture Stewardship Represent the CEO with professionalism, warmth, and discretion in interactions with partners, funders, and community members. Foster alignment across teams, ensuring shared goals and a unified mission-driven culture. Anticipate needs and proactively solve problems before they escalate. Qualifications 3+ years experience in a Executive Assistant or Personal Assistant role supporting a high-profile founder or CEO. Demonstrated ability to manage cross-functional projects spanning multiple organizations or brands. Exceptional organizational skills and comfort managing complex logistics. Excellent written and verbal communication skills, with the ability to capture and represent the CEO's voice. High emotional intelligence, impeccable discretion, and sound judgment. Proficiency with Google Calendar, Email, Google Workspace, Slack, and project management tools. Thrive in a fast-paced, entrepreneurial environment with shifting priorities. This role is for you if you're energized by: Holding the big picture while executing the smallest details flawlessly Protecting Radha's time by being meticulously organized and anticipating her needs Moving fluidly between creative, strategic, and operational conversations Creating order, flow, and momentum in a high-impact, fast-moving environment

Reporting directly to the CEO & President, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external stakeholders on administrative matters pertaining to the Office of the CEO. The Executive Assistant organizes and coordinates executive outreach, external relations outreach, internal engagement efforts on behalf of the CEO, and special projects. The Executive Assistant must be engaging, responsive, detail-oriented, and enjoy working with a tight team to execute key priorities of the Office of the CEO. The ideal candidate will have exceptional written and verbal communication, administrative, and organizational skills, work at a fast pace balancing multiple priorities, and exercise sound judgment in a variety of situations. The candidate will be able to work independently on special projects, respond to time-sensitive requests, and handle a wide range of activities and confidential matters with discretion. The Executive Assistant will also interact with Year Up United students in a variety of ways as appropriate (i.e. a coach, facilitator, and advocate, participating in building a positive educational environment). KEY RESPONSIBILITIES:Executive Support Completes a broad variety of administrative tasks for the CEO & President including managing an active calendar; completing monthly expense reports; arranging complex and detailed travel plans; compiling documents for travel-related meetings and events. Engages one-on-one with CEO & President daily to ensure they are well informed of and prepared for upcoming commitments, updates CEO & President on ongoing basis of any schedule changes; availability to be reached in and outside of regular working hours is necessary. Anticipates CEO & President's needs and proactively addresses them, including preparing outreach, meeting materials, briefing documents, and agenda items in advance. Communicates directly, and on behalf of CEO & President, with Board members, investors, corporate partners, staff and others; follows up on contacts made by the CEO & Presidents and supports relationship cultivation. Collaborate with internal teams to ensure smooth and timely preparation and follow up for external engagements. Works in tight coordination with the Chief of Staff to prioritize internal and external engagements. Other duties, including special projects assigned. Senior Management Support Assists in coordination of logistics and agenda for Executive Team off-sites and all-staff meetings; supports facilitation needs. Serves as liaison to the Office of the CEO for other Executive Assistants and supports cross-functional coordination. Oversees inputs to organization-wide calendar for key initiatives to support workflow management. Board of Directors Support Supports logistics and event planning for quarterly Board of Directors and Committee meetings. Communicate regularly with Board members in partnership with CEO & President. Compiles and distributes relevant materials. Facilitates Board approvals, Committee or Board action items, and follow up. Supports onboarding of new Board members and facilitates meaningful engagement opportunities for current Board members. This role is hybrid and will require in person engagement in our New York City office. Salary Range: $105,000-$125,000 QUALIFICATIONS: Five to seven years of supporting C-Level Executives required. Exceptional organizational skills and ability to manage multiple priorities with attention to detail. Flexible, collaborative team player with exceptional customer service skills and the ability to handle complex, confidential matters discreetly and professionally A strong work ethic and positive attitude, with an independent disposition and a willingness to do what it takes to get the job done. Excellent interpersonal, written, and verbal communication skills High level of proficiency in Microsoft Word, Salesforce, PowerPoint and Outlook required; experience with Excel and Concur preferred. A passion for working with young adults, an unshakable belief in their potential, and a strong commitment to the mission of Year Up United. An understanding of the Opportunity Divide and its drivers. Commitment to diversity, equity, inclusion, and belonging without othering. #LI-HybridCOMPENSATION & BENEFITS: Year Up United has established salary ranges for each of our sites, which allows us to pay employees competitively, equitably and consistently in different geographic markets. For roles in which the location is listed as flexible, the range displayed reflects the minimum and maximum target for new hire salaries for the position across all US locations. Salary offers take into account a candidate's skills, experience, and location. Your recruiter can share more about the specific salary range for your location during the hiring process. Benefits: Comprehensive healthcare options and dental coverage; 401(k) match for eligible participants. Vacation: Earn three weeks paid vacation in first year of employment; four weeks after initial year. Professional Development: Funds available to support staff in achieving career objectives ($2,500 per year) ** This is an exempt role (paid on a salaried basis). ** ORGANIZATION DESCRIPTION: Year Up United is a national 501(c)3 workforce development organization committed to ensuring equitable access to economic opportunity, education, and justice for all young adults-no matter their background, income, or zip code. Employers face a growing need for talent while millions of talented young adults lack access to meaningful careers. These inequities only further perpetuate the opportunity gap that exists in our country-a gap that Year Up United is determined and positioned to close through three interconnected strategies: providing targeted skills training and connections to livable-wage employment for students and alumni; empowering others to serve and support young adults, and changing systems that perpetuate the opportunity gap. Year Up United's intensive training program utilizes a high expectations, high support model where students learn in-demand technical and professional skills and apply them during a corporate internship. Year Up United has directly served more than 40,000 young adults since its founding in 2000. Year Up United's nationwide presence includes Arizona, Austin, Bay Area, Charlotte, Chicago, Dallas/Fort Worth, Greater Atlanta, Greater Boston, Greater Philadelphia, Jacksonville, Los Angeles, the National Capital Region, New York City/Jersey City, Pittsburgh, Puget Sound, Rhode Island, South Florida, Tampa Bay, and Wilmington. Voted one of the Best Nonprofits to Work For in the country by The NonProfit Times, Year Up United is a rewarding and impactful place to work. Our staff is passionate, supportive, mission-driven, and committed to positive change and continuous learning. We set high standards for both ourselves and our students and live by a set of core values that reflect an unshakable belief in the talent and potential of our young people. The work we do is life-changing, and we know that our team is the greatest asset in achieving our mission. COMMITMENT TO DIVERSITY: Year Up United embraces diversity and equal opportunity in a serious way. All aspects of employment, including the decision to hire, promote, discharge, or discipline, are based on meritocracy. We do not permit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local laws. Learn more about our commitment to diversity: *************************************************************** Year Up United is also committed to working with and providing reasonable accommodations to individuals with disabilities. Your recruiter can provide details regarding the expected work environment and any physical requirements. Please let our hiring team know if you need an accommodation at any point during the interview process. Information received relating to accommodation will be addressed confidentially. TO APPLY: Please submit a thoughtful cover letter and resume through our website. Note that applications without a cover letter will not be considered. We respectfully request no phone calls.

NB Civils has been established for over 15 years and provides a wide range of civil engineering services throughout Rhondda, Cardiff & Bridgend and the surrounding areas. We offer a high standard of service for both domestic and commercial clients and tailor our services to meet specific requirements. Job Description We are seeking a high-level Executive and Personal Assistant to support one of our clients. This company has a strong international presence, coupled with this Executive's passion for personal international travel, so this person must be excited and willing to support with the coordination of frequent domestic and international travel bookings. This Executive will also appreciate one's flexibility in handling urgent company and personal matters as they arise. Responsibilities: Managing multiple calendars extensively Arranging domestic and international travel Composing emails and other correspondence on behalf of the VP Coordinating company-wide and personal events Tracking all deadlines for the VP Qualifications Bachelor's degree required Previous experience, a year, working in a mid-to-large size company as an EA/PA Must be thick skinned Proficient in MS Office Suite Must be detail-oriented and have strong organizational skills Able to keep a professional demeanor in a fast-paced work space Additional Information An opportunity to make a meaningful difference in the business. You make the difference. You matter. Flexibility and work/life balance Medical / Dental / Vision/ Prescription Drug Coverage 401(k) Retirement Plan with Company match Vacation and Holiday pay

Lloyds Bank Corporate Markets, plc (“LBCM”) forms an integral part of Lloyds Banking Group, a UK-focused retail and commercial bank with more than 30 million customers globally. We have been operating in North America for over 100 years, providing a client-focused approach for global businesses with strong links to the UK. Our New York operations provides a gateway between the UK and North America for financial institutions and large corporate clients, offering core banking products such as lending, trade finance and a range of debt capital and financial markets services through our US broker dealer, Lloyds Securities Inc. Lloyds Bank is committed to attracting, retaining and developing the best talent in the industry and embracing the diversity of our people. We offer our colleagues ongoing training, development, mentoring and networking opportunities, as well as competitive benefits and vacation leave. We are dedicated to working with our community and offer a range of volunteering and fundraising activities throughout the year. Diversity and inclusion are a part of who we are at Lloyds Bank. Lloyds North America strives to create a culture where every individual feels included, and empowered to be their best. Providing equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. Lloyds values diversity in all backgrounds and experiences and wants their employees to bring their “whole self” to work! Reasonable Accommodations for Qualified Individuals with Disabilities During the Application Process Lloyds North America is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application process. If you have a disability and require a reasonable accommodation in order to participate in the application process, please contact our Human Resources Dept at: ************** Role Overview: The Personal Assistant will provide high-level administrative and business support to the Business Executive. This role is pivotal in ensuring the smooth operation of executive functions, facilitating communication, and supporting strategic initiatives. The Personal Assistant will manage schedules, coordinate meetings, prepare materials, and act as a liaison between the Business Executive, leadership team, and key stakeholders. Responsibilities Serve as the primary liaison for the Business Executive and senior team members, managing communications, calendars, meetings, travel, and expense processing. Coordinate leadership meetings and events, including agenda prep, minute-taking, and action tracking. Support regulatory and organizational tasks such as records management, IT systems recertification, and business continuity planning. Prepare presentations, reports, and correspondence for executive and board-level engagements. Maintain desk procedures, filing systems, and ensure policy compliance. Manage relationships and communications with senior stakeholders, including overseas offices. Handle incoming mail, compile reports, and provide management information as needed. Prioritize and manage multiple tasks under tight deadlines, supporting strategic initiatives and special projects. Qualifications Education and Experience Required: Bachelor's degree in Business, Finance, Economics, or related field. Minimum 3 years' experience in a corporate or executive assistant role, preferably within banking or financial services. Experience supporting senior stakeholders and managing confidential information. Key skills and knowledge required: Strong organizational and time management skills; ability to multitask and prioritize. Excellent written and verbal communication skills. High attention to detail and accuracy in all work. Strong analytical and problem-solving abilities. Proactive, collaborative, and adaptable approach. Advanced proficiency in MS Office (Excel, PowerPoint, Word). Professional demeanor and strong work ethic. Salary Range: $105,000 - $120,000

Executive Assistant to Founder & CEO (Onsite) Location: Long Island, NY (Greater NYC area) • Type: Full-time • Onsite: 5 days/week We're hiring a high-caliber Executive Assistant to a Founder/CEO of a private equity firm with multiple operating entities and a new venture launching. This is a true EA/PA hybrid: you'll streamline a complex professional calendar, own mission-critical operations, and handle select personal matters so nothing slips. The pace is fast, expectations are high, and the mandate is simple: create clarity, eliminate friction, and keep the CEO's world running on rails. What You'll Own Calendar orchestration & priorities: Architect a “zero-collision” calendar, enforce timeboxing, prep briefs; anticipate conflicts three steps ahead. Inbox command: Triage, draft, and route communications; convert emails into actions with clear owners, deadlines, and follow-ups. Meeting readiness: Build agendas, briefing docs, research memos, and post-meeting action trackers; drive follow-through to completion. Investor/board/admin logistics: IC/board meeting prep, data room coordination, signature cycles, NDAs, vendor onboarding. Travel & events: Complex domestic/international itineraries, holds/options, contingency plans; coordinate investor dinners, offsites. Finance admin: Expenses, reimbursements, receipts, AMEX/Brex/Concur; light vendor/AP coordination with controllers. Project management: Maintain CEO's master project list across companies; stand up trackers, KPIs, and weekly reporting. Launch support (new venture): Vendor sourcing, light vendor negotiations, milestone plans, marketing/admin coordination. Personal assistant support (as needed): Household/vendor scheduling, personal appointments, family travel, gifting, errands. Gatekeeping & judgment: Protect focus time; triage inbound asks; say “no” diplomatically; escalate only what truly matters. Confidentiality & discretion: Handle sensitive information with impeccable judgment. You Are Self-directed operator: You see the whole board, set your own priorities, and execute without hand-holding. Systems-builder: You love creating repeatable workflows, checklists, dashboards, and templates that scale. Anticipatory & decisive: You predict needs before they're voiced; you make the call, then communicate crisply. Calm under pressure: Fast pace, shifting priorities, and last-minute changes don't rattle you. High-integrity & discreet: You protect confidentiality instinctively; you build trust quickly. People-savvy: Confident with investors, bankers, founders, vendors, and family members-equally at ease with all. Qualifications 7-12+ years supporting a Founder/CEO, Managing Partner, or equivalent in PE/VC, investment banking, or high-growth companies. Proven EA/PA hybrid experience managing both business and personal workflows. Mastery of calendar/email triage and executive communications (clear writing, tone matching, impeccable grammar). Hands-on with project management tools (Asana/ClickUp/Notion/Airtable), productivity suites (Google Workspace & MS 365), and expense/fintech (Brex/Expensify/Ramp). Comfortable with light research & memo writing; able to produce concise briefing docs quickly. After-hours responsiveness as needed for international travel, live deals, and urgent matters. Valid passport; ability to travel occasionally. Driver's license preferred for local errands. Bachelor's degree preferred. Success Metrics (First 90-180 Days) Calendar collision rate: Inbox service level: Same-day triage; VIP threads answered or routed within 2 business hours. Meeting readiness score: 100% of key meetings have briefs 24 hours in advance; action logs sent Project throughput: 90% on-time task completion across CEO's top initiatives. Travel QA: Zero missed connections; CEO NPS: ≥9/10 by Day 90. Sample Week Mon: Lock weekly priorities; publish CEO dashboard; confirm investor/IC prep. Tue: Build diligence brief; coordinate banker dinner; submit expenses; send progress roll-ups. Wed: Handle venture launch vendors; contract review routing; household appointment scheduling. Thu: Finalize investor meeting deck logistics; hold options for travel; confirm weekend family plans. Fri: Conduct “flush list” review (open loops); update next-week calendar & materials. Work Environment & Hours Onsite in Long Island, NY (Greater NYC) Monday-Friday; occasional evenings/weekends during live deals or travel. Professional, fast-paced environment with high autonomy and high expectations. Compensation & Benefits Competitive salary + annual bonus; benefits package; PTO. (Final range aligned to experience and market.) Commuter benefits; phone stipend; occasional overtime eligible per policy. How to Apply Send your resume, a brief note on a complex calendar or travel challenge you solved, and one work sample (e.g., redacted briefing memo or project tracker) to ***************** with subject line: EA - Long Island.

Job Description Playto Childcare Services is seeking a highly motivated and organized Personal/Executive Assistant to join our dynamic team. This key role will support the daily operations of our main office and ensure the smooth execution of essential tasks. The ideal candidate will possess exceptional charisma, attention to detail, and a proactive attitude, making them a vital part of our leadership team. **Key Responsibilities:** - **Daily Operations:** Oversee and manage day-to-day office activities, ensuring everything runs efficiently and effectively. - **Meeting Coordination:** Schedule and coordinate weekly meetings with Executive Directors, ensuring agendas are set and followed. - **Action Tracking:** Take detailed notes during meetings and create actionable lists for Eli and the Executive Directors. Ensure all action items are completed promptly. - **Communication Management:** Act as the primary point of contact for Eli, ensuring that all correspondence is addressed and followed up on in a timely manner. - **Event Coordination:** Stay informed about upcoming open houses and community events. Ensure the right team members are present and prepared for these events. - **Office Presence:** Be present in the office every day, especially when Eli is out, to manage any arising issues and maintain smooth operations. - **Growth Opportunity:** This role has the potential for promotion to a higher position within the company as you demonstrate your abilities and contribute to our success. **Qualifications:** - Strong organizational skills with the ability to multitask and prioritize effectively. - Excellent communication and interpersonal skills. - Proven experience as an executive assistant, personal assistant, or in a similar role. - Ability to work independently and take initiative. - A proactive approach to problem-solving with strong decision-making skills. - Flexibility to adapt to changing priorities and responsibilities. - Familiarity with office management procedures and basic accounting principles is a plus. **What We Offer:** - A supportive and collaborative work environment. - Opportunities for professional growth and advancement. - Competitive salary and benefits package. - The chance to be part of a company making a positive impact on children's lives. Please send email to **************

Hill House Home is seeking an experienced Executive Assistant to join our New York team, reporting directly to the CEO. This person will be the central point of contact and right hand to the CEO for a range of business operational and personal administrative duties and responsibilities. The ideal candidate is highly organized, confident, and collaborative with strong professional boundaries and a no-drama attitude. This role will be supporting the CEO in a hybrid environment, working at least 4 days per week in office. What You'll Do: Provide full executive and personal support to the CEO, anticipating needs in advance. Manage complex daily calendars, including personal and professional scheduling, meetings, events, fittings, photo shoots, travel, and family commitments. Manage personal appointments, inclusive of family appointments when necessary Liaise across departments to ensure the CEO has all necessary materials and updates prior to meetings, events, and speaking engagements. Work across departments to track and communicate key dates (photo shoots, events, product launches), ensuring the calendar is always up to date. Oversee domestic and international travel arrangements (flights, hotels, ground transportation, reservations, and itineraries). Manage RSVPs for personal and professional events, ensuring accurate calendar updates and reminders Manage personal shopping, wardrobe coordination, and event styling support in partnership with internal team members Manage arrival and ordering of new clothing collections; coordinate try-ons for CEO. Work with PR and communications teams to support interviews, appearances, and guest engagements. Coordinate with family support and household staff on school schedules, family travel, and personal appointments/ logistics. Support office management needs, including groceries, supplies, building liaison responsibilities, onboarding, and sample management. Assist with company board meetings, team events, and special projects as needed. Maintain strong communication across all key stakeholders to ensure the CEO is informed and prepared. Who You Are: 4-6 years' experience in a similar Executive/Personal Assistant role, ideally supporting a founder, CEO, or high-profile individual. Proficiency with G-Suite, expense management systems, communication and presentation tools and comfort with digital-first workflows. Exceptional organizational skills, attention to detail, and the ability to prioritize in a fast-paced environment. A natural problem-solver, who is also intuitively analytical and creative. Collaborative and kind, who understands the importance of boundaries and discretion. A proactive problem-solver who can anticipate needs and guide with thoughtful support. Ability to work from NYC HQ 4 days a week You get things done by engaging in high level teamwork and flexing your interpersonal skills. You are organized and able to handle multiple tasks with a sense of urgency. A natural problem-solver, who is also intuitively analytical and creative. Ability to work in a fast-paced work environment. Compensation for the role will be determined based on the candidate's qualifications, skills, and experience. The estimated annual compensation for this role is $95,000+ Hill House Home is a digital-first lifestyle brand that brings beauty and joy to every day rituals. Since launching with bedding in 2016, Hill House Home has extended its collections to offer bath, baby, accessories and apparel, including their widely beloved Nap Dress . With its design-centric approach, Hill House Home offers impeccable quality, and timeless, feminine styles through quality products designed to enhance and celebrate life. Their specific aesthetic point-of-view and customer-led approach bring a fresh, accessible perspective to these time honored categories. Hill House Home Inc. is committed to building a diverse team and fostering an inclusive culture and is proud to be an equal opportunity employer. We embrace and encourage our employees' differences in ethnicity, religion, national origin, gender, family status, sexual orientation, gender identity, gender expression, age, veteran status, disability, pregnancy, medical conditions, and other characteristics. If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening. You can request reasonable accommodation by sending an email to ***********************.