Executive assistant jobs in Plano, TX

Executive Assistant II - ONSITE Experience 3 years of experience in office and calendar management is required; Certified Administrative Professional (CAP) certification preferred; Professional Administrative Certification of Excellence (PACE) is preferred. Onsite in Irving, TX 75039 Hourly Rate: $22.50/hour W2 Monday-Friday 8 hour Summary: The Executive Assistant II is responsible for providing overall secretarial support to the Executive(s) to whom assigned to accomplish daily workloads with duties including or comparable to those indicate below. The Executive Assistant handles a wide variety of situations involving the clerical and administrative functions of the executive offices, which often cannot be brought to the attention of the executive. The Executive Assistant II serves as a liaison between the Executives, Medical Staff, Board members, major donors, associates, and the public, making independent decisions when appropriate and working as part of a team for overall support of executives. Responsibilities: Meets expectations of the applicable Competencies: Leader of Self, Leader of Others, or Leader of Leaders. Maintain executive's calendar, scheduling meetings and appointments as requested; on own initiative, establishes appointment priorities, reschedules or refuses appointments or invitations, and draws attention to important dates or conflicts. Prioritizes own time according to workload demands. Plans, coordinates and participates in administrative and board-level meetings, following guidelines in Hospital Bylaws, JCAHO Administrative and Board standards and other regulatory entities, schedules meeting rooms; orders catering; prepares agendas; does timely mail-outs; takes and transcribes minutes; coordinates follow-up actions; and, works directly with Committee Chairs We are an Equal Opportunity Employer committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity, national origin, disability, or veteran status. We value diverse perspectives and actively seek to create an inclusive environment that celebrates the unique qualities of all employees.

We are seeking a highly organized and proactive Administrative Assistant to support our dynamic technology team. The ideal candidate will be tech-savvy, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This role is essential to ensuring smooth daily operations and providing exceptional administrative support to our leadership and team members. Administrative Support Manage and maintain executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones Coordinate travel arrangements including flights, accommodations, ground transportation, and detailed itineraries Prepare, edit, and format documents, presentations, reports, and correspondence Handle incoming calls, emails, and correspondence with professionalism and discretion Manage office supplies inventory and coordinate with vendors for equipment and services Meeting and Event Coordination Organize and coordinate internal and external meetings, including logistics, catering, and technology setup Prepare meeting agendas, materials, and take detailed minutes when required Coordinate company events, team-building activities, and occasional client meetings Manage virtual meeting platforms (Zoom, Microsoft Teams, Google Meet) and troubleshoot technical issues Project and Database Management Assist with special projects and research as needed Maintain and update databases, contact lists, and filing systems (both digital and physical) Track project deadlines and follow up on action items Support onboarding processes for new employees Financial and Administrative Tasks Process expense reports and assist with budget tracking Coordinate with accounting for invoice processing and vendor payments Maintain confidential personnel and company information with discretion Required Qualifications Education and Experience Associate's or Bachelor's degree preferred, or equivalent work experience 2-4 years of administrative assistant experience, preferably in a technology or corporate environment Experience supporting C-level executives is a plus Technical Skills Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace Experience with project management tools (Asana, Monday.com, Trello, or similar) Comfortable learning new software and technology platforms quickly Familiarity with video conferencing platforms and basic troubleshooting Experience with CRM systems (Salesforce, HubSpot) is a plus Core Competencies Exceptional organizational skills with ability to prioritize and multitask effectively Strong written and verbal communication skills High attention to detail and accuracy Ability to maintain confidentiality and exercise discretion Proactive problem-solving approach with minimal supervision Professional demeanor and positive attitude Flexibility to adapt to changing priorities and deadlines Preferred Qualifications Experience in the technology industry or startup environment Knowledge of basic HTML, collaboration tools (Slack, Microsoft Teams), or ticketing systems Event planning or coordination experience Familiarity with vendor management and procurement processes Work Environment Fast-paced technology company environment Hybrid work arrangement available (specific days in office) Occasional overtime or flexibility required for urgent projects or executive travel Collaborative team culture with cross-functional interaction What We Offer Competitive salary commensurate with experience Comprehensive benefits package including health, dental, and vision insurance 401(k) retirement plan with company match Professional development opportunities Flexible work arrangements Modern office environment with latest technology Collaborative and innovative company culture

This is not an entry level position. This position would be ideal for someone looking to go back into the workforce and work in a family run medical practice long term Our client is a small surgical practice looking for someone to help the Practice Administrator with day-to-day clerical tasks Our ideal candidate is someone that is reliable, dependable, and very loyal. They have a strong sense of doing the right thing and should be passionate about helping others. Resourcefulness and strong attention to detail are vitally important for this role. This person really needs to have the capability of applying critical thinking skills to learning and understanding problems on their own so that he/she can come up with a solution that works. We are seeking a friendly, professional, and outgoing person who enjoys working with people and has great phone etiquette. The candidate will have the opportunity to build a career with our firm. This position can be a starting point in order to learn the business, get on-the-job training, and hands-on development in order to progress in the Imperium structure, if desired. So, it is important that candidates realize that the job responsibilities include reception, office management, and executive assistance. Hiring immediately. Duties: Duties include, but may not be limited to: Being the first point of contact for the office working in the front office Greeting patients and answering phone calls Making sure office is adequately supplied Coordinating & scheduling meetings using Outlook calendar Filing, scanning, and copying documents Making and maintaining a systematic filing protocol Assisting in data entry such as filling out account paperwork and entering client meeting notes Managing daily office tasks such as maintenance, mail, and paying bills on time Performing research for a variety of projects, events, and office enhancement as needed Providing personal assistance to Practice Admin Having a broad understanding of the process of the business we conduct Engaging in weekly meetings with Practice Administrator to review task lists and assist as needed Able to be here during office hours 8am-5pm Other duties as necessary-we are very much a culture where “that's not my job” doesn't work Qualifications: Bachelors degree desired Professional but easy to get along with Professional in appearance; business attire required Must be comfortable engaging in conversation over the phone and in-person Must be able to establish rapport with patients vendors etc. Must have situational and perceptual awareness Must be able to work with Microsoft Word, Excel, & Outlook Must be detail oriented with proven organizational skills Must have proven written and verbal communication skills Must be client service oriented and a team player Must be dependable, self-motivated, and be able to show up to work on time Must be able to work efficiently and independently with little supervision Must demonstrate ability to apply problem solving skills and utilize independent judgement Must be able to multi-task Must demonstrate an interest in helping people Someone that does what they say they're going to do Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Professional development assistance Retirement plan Vision insurance Schedule: Monday to Friday Education: Bachelor's (Preferred) Experience: Microsoft Office: 5 years (Preferred) Administrative experience: 5 years (Preferred) Work Location: In person

Department: Administration Shift: First Shift (United States of America) Standard Weekly Hours: 40 The Senior Executive Assistant provides high-level, confidential administrative and clerical support to the hospital president, while also serving as a gatekeeper to prioritize and protect the executive team's time. Key responsibilities include expertly managing complex calendars; coordinating all meeting and travel logistics; producing professional reports, presentations, and correspondence (including meeting minutes); efficiently handling financial administration, such as expense management and reimbursements; and communicating with a wide range of individuals both internal and external to the company and system. Furthermore, this role coordinates and supports the implementation of campus policies, regular leadership meetings, special projects, and events. Qualifications: High School diploma, required Bachelor's degree in Business, Finance, Management, Public Administration, Management or closely related field, preferred 3-5 years professional executive assistant experience at board level required; 2 years board level event planning and 1 year project management experience preferred. Strong ability to work with all levels of staff and in a diverse environment; Able to perform job duties with minimum of direction and supervision; Self-motivated, energetic, confident, good communicator and able to use independent judgment when necessary; Exhibit professional demeanor & attitude; Strong verbal and written skills; Demonstrate intermediate and up to advanced proficiency in use of PC software, including MS Windows, Internet / Intranet and; experience using spreadsheets and graphics. About Us: Cook Children's is an equal opportunity employer. As such, Cook Children's offers equal employment opportunities without regard to race, color, religion, sex, age, national origin, physical or mental disability, pregnancy, protected veteran status, genetic information, or any other protected class in accordance with applicable federal laws. These opportunities include terms, conditions and privileges of employment, including but not limited to hiring, job placement, training, compensation, discipline, advancement and termination.

At a glance Another Source is partnering with The University of Texas at Arlington to recruit an Executive Assistant to the Vice President for Development and Alumni Relations- a high-impact role supporting senior leadership in a fast-paced, highly collaborative environment. This position manages complex scheduling and travel, serves as the primary liaison to campus leaders and external stakeholders, and provides strategic administrative coordination. The ideal candidate brings strong executive support experience, thrives in dynamic settings, anticipates needs, confidently manages up, and excels at building relationships across diverse teams. This on-site role offers meaningful exposure, professional growth, and the opportunity to contribute to a division that values innovation, teamwork, and a supportive culture. Description: What you'll be doing Another Source's client, The University of Texas at Arlington, is recruiting an Executive Assistant to the Vice President to join their Development and Alumni Relations team. Here's a little about The University of Texas at Arlington (UTA) and the position they are recruiting for: As the largest university in North Texas and second largest in The University of Texas System, UTA is located in the heart of Dallas-Fort Worth, challenging our students to engage with the world around them in ways that make a measurable impact. Learn more about The University of Texas at Arlington: ************************* Learn more about The Office of Development and Alumni Relations: ********************************************** What you will be doing: The Executive Assistant provides high-level, professional administrative support to the Vice President for Development and Alumni Relations, ensuring the effectiveness of the VP's leadership across the division. This role manages complex scheduling and travel, prepares executive-level correspondence and materials, facilitates communication with campus leadership and external stakeholders, and oversees sensitive and confidential matters with discretion. The Executive Assistant functions as the central point of coordination for the VP's office, supports donor-related activity tracking, and helps manage administrative operations across the department, requiring strong judgment, organization, independence, and professionalism. How you will be spending your time: Executive Support & Coordination Provide sophisticated, proactive calendar management for the Vice President, coordinating with university leadership (President, Provost, Deans, Vice Presidents, senior staff). Manage complex domestic and international travel arrangements and itineraries. Anticipate needs, prepare materials, and track deadlines for meetings, briefings, and projects requiring VP attention. Administrative & Operational Management Prepare, draft, edit, and proofread high-level correspondence, reports, presentations, and confidential materials. Conduct research and compile background materials for VP meetings and decision-making. Maintain professional standards of accuracy and quality for all documents and communications. Internal & External Communication Serve as the primary point of contact for all matters directed to the VP, assessing inquiries and determining appropriate action or referral. Manage information flow between the VP and internal stakeholders, ensuring timely communication and follow-up. Coordinate meetings with donors, corporate partners, and external constituents; manage logistics, catering, and agendas. Donor Activity & Data Support Track donor engagement activity for the President and Vice President using Raiser's Edge or similar donor CRM. Record call reports, correspondence, and interactions; run queries and reports to support weekly divisional communications. Maintain accuracy of donor and prospect information in collaboration with Advancement Services. Office Administration & Staff Support Oversee daily operations of the VP office and coordinate administrative support needs across the department. Serve as point of contact for internal administrative workflows, scheduling, and resource allocation. Maintain organized filing systems, office processes, and workflow efficiencies. Support divisional events, retreats, staff meetings, and donor engagements as assigned. The experience you will bring: Minimum Qualifications A bachelor's degree and three (3) years of upper-level administrative experience, or a high school diploma/equivalent and seven (7) years of progressively responsible administrative experience, or an equivalent combination of education and experience. Experience with accounts and budget management. Expertise in complex calendar management and domestic/international travel coordination. Exceptional written, verbal, and interpersonal communication skills. Strong analytical, organizational, and time-management skills. Ability to handle confidential information with discretion. Ability to prioritize and manage multiple competing deadlines. Ability to work collaboratively across diverse units and constituencies. Proficiency with Microsoft Office Suite (Outlook, Excel, Word, Teams) and common office applications. Proficiency with Microsoft Office Suite (Outlook, Excel, Word, Teams, PowerPoint) and common office applications. Demonstrated proficiency in creating PowerPoint presentations Experience with donor databases such as Raiser's Edge NXT. Familiarity with PeopleSoft (UTShare) or similar administrative platforms. Preferred Qualifications Knowledge of University policies and procedures. Proficiency in advanced computer applications, including spreadsheets, word processing, and database systems. Experience with Blackbaud Raiser's Edge NXT or similar donor CRM. Familiarity with UT System policies and procedures. Understanding of higher education operations and dynamics. What's in it for you: The University of Texas at Arlington offers a comprehensive benefits package for full-time staff. Learn more about the benefits here: ********************************************************************* Equal Employment Opportunity and Non-Discrimination: It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy. Another Source works with their clients on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us. #AS1 #LI-DB1

Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. Executive Assistant to Senior Vice President Your Impact Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. It's More Than a Job, It's a Career Job Description Caterpillar has an exciting opportunity to join the organization in support of executive leadership. We are looking for an executive administrative assistant to perform a variety of administrative tasks to support the company's Chief Information Officer/Senior VP of Information Technology. Position Summary: The Executive Assistant is responsible for supporting and managing the executive leader's office ensuring coordination of activities and information within and relating to the executive's administrative area of responsibility. This individual will contribute to the efficient use of the executive's time by supporting calendar management, travel arrangements, expense reports and supporting a variety of project related work. In this role you will collaborate closely with the other administrative assistants and a variety of leaders and employees. To be successful in this role - you should be well-organized, excellent at time management, customer service and solution focused and able to troubleshoot and act with minimal guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the executive member. What You Will Do: * Assisting executive leaders by managing day-to-day global operational and administrative needs concerning tasks, responsibilities, prioritizations, and delegations. * Manage the executives' calendar and set up meetings. * Appropriately assess risk when decisions are made - demonstrating consideration for safeguarding the company, its customers, and assets, by driving compliance with applicable laws, rules and regulations, adhering to policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency * Make travel and accommodation arrangements; distribute schedules/agendas for travel and prepare expense reports. * Format information for internal and external communication - emails, presentations, reports. * Screen and direct calls and inquiries. * Set up, organize, and maintain efficient organization systems - such as filing systems. * Arrange conferences, meetings and events as required by the Business Unit * Orders supplies and may process invoices through a procurement system. * May prepare and review materials and correspondence for meetings. * Manages sensitive materials; maintain appropriate levels of confidentiality. * Manage meeting collaboration technology in meetings held by the executive. * Performs other duties and functions assigned. * Use discretion, judgment, and initiative to continue the work responsibilities of the office when the executive is unavailable. * Traveling is limited - as needed to support senior leaders. What You Have: * Previous office administration and work experience preferably within a large and complex organization. * Outstanding organizational and time management skills * High school degree * Self-motivated and detail oriented * Consistently demonstrates clear and concise written and verbal communication skills. * High attention to detail * Ability to assess priorities and make decisions with minimal guidance. * Proficient demonstration of Office 365 tools (or equivalent) - Outlook, PowerPoint, Teams, Excel, etc. Skills Descriptors: Accuracy and Attention to Detail: * Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision. Collaborating: * Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner. Effective Communications: * Understanding oof effective communication concepts, tools, and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors. Flexibility and Adaptability: * Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change. Managing Multiple Priorities: * Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, or activities, making effective judgement as to prioritizing and time allocation. Problem Solving: * Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations. Calendaring: * Knowledge of office electronic scheduling software; ability to use scheduling software to create, review or manage schedules. Office Administration: * Knowledge of office administration activities; ability to conduct ongoing office administration tasks effectively and efficiently in support of local and remote teams. Additional Info: * The location for this role is Dallas, TX * Sponsorship is NOT available. * Relocation is NOT available. * This role requires 5 days onsite. What You Will Get: * Our goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world. * Here you earn more than just a salary because we value your performance. We offer a total rewards package that provides benefits on day one (medical, dental, vision, RX, and 401K) along with the potential of an annual bonus. Additional benefits include paid vacation days and paid holidays. * All qualified individuals - Including minorities, females, veterans, and individuals with disabilities - are encouraged to apply. About Caterpillar - Caterpillar Inc. is the world's leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we've been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed. Summary Pay Range: $71,040.00 - $106,440.00 Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. Benefits: Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits. * Medical, dental, and vision benefits* * Paid time off plan (Vacation, Holidays, Volunteer, etc.)* * 401(k) savings plans* * Health Savings Account (HSA)* * Flexible Spending Accounts (FSAs)* * Health Lifestyle Programs* * Employee Assistance Program* * Voluntary Benefits and Employee Discounts* * Career Development* * Incentive bonus* * Disability benefits * Life Insurance * Parental leave * Adoption benefits * Tuition Reimbursement * These benefits also apply to part-time employees This position requires working onsite five days a week. Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found through our employment website at **************************** Posting Dates: December 12, 2025 - December 30, 2025 Any offer of employment is conditioned upon the successful completion of a drug screen. Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply. Not ready to apply? Join our Talent Community.

Salary Range: Salary commensurate with experience and qualifications About SMU SMU's more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University's small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs. SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies. SMU is data driven, and its powerful supercomputing ecosystem - paired with entrepreneurial drive - creates an unrivaled environment for the University to deliver research excellence. Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for global impact. SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry. About the Position: This role is an on-campus, in-person position. The Executive Assistant and Dedman College Scholar (DCS) Coordinator provides high-level administrative and programmatic support to the Dean and Assistant Dean of Recruitment of Dedman College at SMU. This role manages complex calendars, coordinates travel, assists with event planning, and serves as the primary point of contact for both internal and external inquiries. This position supports the Dedman College Scholars Program, including scholar recruitment, interviews, communications, and event logistics. The role also provides administrative support to the Dallas Institute of Humanities and Culture, the SMU debate program, and the Dean's Suite, ensuring smooth day-to-day operations while delivering meaningful programming for high-achieving students. Essential Functions: * Exec & Admin Support: Manage the Asst Dean's calendar, scheduling meetings, prioritizing requests, and coordinating logistics. Act as first point of contact for Dedman College programs, assisting visitors, managing the general inbox and phone line, and addressing walk-in inquiries. Travel Reconciliation, light administrative support to the Dallas Institute and the SMU debate program. * Admissions and Event Management: Support administrative processes for DCS and alumni events, campus visits, and other recruiting and outreach initiatives. Assist with mailings, communications, and logistics for prospective and current students. Oversee recruiting expenses and ensure accurate tracking and approvals. Assist the Assistant Dean and Dean with operational and logistical tasks as needed. * Event Management & Support: Collaborate with the Dedman College Undergraduate Recruiting team to plan and execute on-campus and in-person events with focus on operational and administrative tasks. Prepare materials, manage registration, and troubleshoot as needed. * Cross-Office Collaboration & Administrative Management: Work with operational partners within Dedman College and across SMU to ensure seamless logistics. Serve as backup for the Dean's Suite Admin regarding Time Access approvals for student workers. Provide ongoing administrative support for the Dallas Institute and SMU debate program, including processing POs and payment requests. * Perform additional tasks/duties as assigned to support the Dean's Office and Dedman College initiatives. * Occasional evening/weekend hours are required. Education and Experience: A Bachelor's degree is required. A minimum of three (3) years of experience is required. Professional work experience required in environments where organization, details, verbal and written communication, and customer service were key to success. Knowledge, Skills and Abilities: Candidate must demonstrate excellent verbal, written, and interpersonal communication skills to engage effectively in a diverse community. A strong customer service orientation, flexibility, and the ability to adapt quickly to changing priorities are essential. Candidate must also possess strong written communication skills, with the ability to convey information clearly and concisely in written form and maintain a high level of attention to detail in grammar, spelling, and data accuracy. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills. Candidate must demonstrate high proficiency with Microsoft Office, particularly Outlook, Word, and Excel, as well as a working knowledge of Canva. Strong technical aptitude and the ability to quickly learn new software are essential. Candidate familiarity with PeopleSoft and CRM systems such as Slate is preferred. Candidate must submit cover letter and resume (pdf format) for full consideration. Physical and Environmental Demands: * Sit for long periods of time * Bend, stand * Reach above shoulders * Handle objects (dexterity) * Carry/lift over 25-50 lbs. Deadline to Apply: Priority consideration may be given to submissions received by November 24, 2025. This position is open until filled. Candidate must submit cover letter and resume (pdf format) for full consideration. EEO Statement SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. Benefits: SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.

About Plutus Health Inc.: Plutus Health Inc. is a leading provider of Revenue Cycle Management (RCM) services, certified in SOC2 compliance and recognized among the Inc. 5000 fastest-growing private companies. We specialize in revenue cycle optimization for hospitals, physician groups, and healthcare organizations across various specialties. Our commitment to innovation and excellence has earned us recognition as a 2024 EY Entrepreneur Of The Year finalist and one of the top 100 fastest-growing companies in Dallas. Role Summary: We are looking for a highly organized, detail-oriented Executive Assistant to support our CEO in a fast-paced, high-growth environment. This role goes beyond calendar management-it's about anticipating needs, enabling the CEO to focus on strategic priorities, and acting as a communication bridge internally and externally. The ideal candidate will be proactive, polished, and able to manage confidential matters with discretion and professionalism. Key Responsibilities: Manage the CEO's calendar, meetings, travel arrangements, and day-to-day workflow Serve as a gatekeeper, prioritizing requests and ensuring the CEO's time aligns with business goals Prepare agendas, briefing materials, and follow-ups for executive meetings and board sessions Coordinate logistics and communications for internal and external engagements Draft professional correspondence, presentations, and executive-level communications Maintain confidentiality and handle sensitive information with the highest integrity Support administrative tasks, including expense reports, project tracking, and follow-ups Ensure timely reminders, task completion, and overall efficiency of CEO operations Qualifications & Experience: 5-10 years of experience as an Executive Assistant or similar support role for C-suite executives Background in fast-paced industries such as healthcare, tech, or professional services preferred Exceptional organizational and time management skills Strong written and verbal communication; ability to interact confidently with senior leaders and clients Proficiency with tools such as MS Office, Google Workspace, and calendar management platforms Bachelor's degree preferred What You Bring: A high degree of professionalism and emotional intelligence Proactive problem-solving and ability to think several steps ahead Commitment to confidentiality, discretion, and loyalty Positive attitude, flexibility, and calm under pressure Strong sense of ownership and attention to detail Why Join Plutus Health? Partner closely with a visionary CEO and high-performing leadership team Gain exposure to strategic initiatives and operations at a high-growth company Enjoy a collaborative, inclusive culture and high-impact work Competitive compensation, growth opportunities

Experience a 45X+ award-winning culture! Embarkers enjoy: Work-life integration: We encourage our team to balance work with personal life. 95% of our employees feel they can take time off when necessary Growth and development: We offer continuous learning opportunities, including CPE credits and coaching, to support our employees' professional growth and ensure they execute excellently for clients Award-winning culture: Recognized for our outstanding workplace environment, we prioritize the happiness and well-being of our team Embark isn't your ordinary consulting firm. We're committed to cultivating a workplace where everyone can thrive-where happiness is at the core of our success. Where Happy Works. Our team is dedicated to solving complex problems for finance, accounting, HR, and technology leaders with forward-thinking solutions and unparalleled hospitality. Here are a few reasons why 93% of Embarkers agree that we offer special and unique benefits: Unlimited PTO: Enjoy unlimited PTO to recharge and pursue your passions Comprehensive healthcare: 100% paid premiums for you and your family Whole human growth: $150 monthly stipend for holistic development Career advancement: Access to CPE credits, learning platforms, coaching, and professional development Financial support: Up to 3% 401(k) matching and financial advisory services Team and community engagement: Monthly social events within your market, charitable matching, and great people! Embark is seeking a skilled and dependable Executive Assistant to support our Chief Executive Officer, Felice Gorordo, and collaborate closely with Embark's executive leadership team. This role is central to helping our CEO and leadership group operate smoothly and stay focused on Embark's most important priorities. The Executive Assistant will manage schedules, coordinate meetings, prepare materials, and ensure communication and follow-through across multiple initiatives. Based in Dallas, this role calls for excellent organization, sound judgment, and a calm, professional presence. The ideal candidate is proactive, detail-oriented, and takes pride in enabling others to succeed. You'll serve as a trusted point of connection within the executive office, helping the CEO and C-team stay aligned, informed, and effective. What You'll Be Doing Manage and prioritize the CEO's calendar to ensure time is focused on strategic priorities and key relationships. Handle confidential information with discretion, integrity, and professionalism. Arrange travel and logistics for the CEO and visiting executives. Support special projects and cross-functional initiatives as needed. Coordinate meetings and events, including agendas, logistics, materials, and follow-up actions. Anticipate needs and provide timely support, ensuring that details are handled before they become obstacles. Be the warm, welcoming face of our headquarters, greeting visitors, assisting staff and guests, and ensuring everyone feels supported. Assist with vendors and provide direction as needed to keep daily operations running smoothly. Coordinate catering for meetings and office events ranging from 10 to 100 people. Support Embark-hosted events by welcoming guests, preparing materials, sending invitations, and managing on-site details to create memorable experiences. Model Embark's culture of hospitality and excellence in every interaction. To Be a Great Fit for This Role: You're organized, detail-oriented, composed, strategic, professional and thoughtful. You are proactive and take initiative, but you also know when to ask questions. You enjoy keeping things running smoothly, supporting others, and working behind the scenes to make an organization's most complex days look effortless. We're looking for someone who has: 3+ years of experience supporting senior or C-suite executives in a fast-paced environment. Hospitality Mindset: A genuine passion for serving others with warmth, care, and professionalism, always going above and beyond to create an exceptional experience. Service Leadership: Takes ownership of the front desk and leads through fanatical hospitality , setting the tone for a welcoming, people-first workplace. Organization & Attention to Detail: Exceptionally organized and dependable, able to manage multiple priorities with precision and follow-through. Communication Skills: Strong interpersonal and verbal communication skills with a polished, approachable, and solutions-oriented demeanor. Tech-Savvy & Adaptable: Proficient in modern workplace tools. The team works heavily in Google Workspace (Calendar, Sheets, Docs, Gmail), Slack, and AI. Hands-On Approach: Comfortable in an active, in-person role that may include lifting or moving items (up to 30 lbs) and supporting event setup. → Bonus points if you've supported an executive in a consulting, professional services, or high-growth company. What's In It for You 100% paid medical, dental, and vision premiums for you and your family. Unlimited PTO to recharge and live a balanced life. 401(k) match of 50% up to 6%. Fully paid parental leave for all new parents. Monthly stipend for Whole Human wellness and growth. Access to leading technology and tools to help you succeed. A culture that values excellence, kindness, and genuine collaboration. Typical compensation ranges $65,000-75,000 based on experience In closing... If this role sounds exciting, apply and let's start the conversation! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. Upon offer of employment, employees will be asked to submit to a background check and drug screen. Dependent on ongoing client requirements, employees may also be asked to submit to a drug screening and background check throughout employment.

Reporting directly to the COO, the Executive Assistant provides high level administrative, operational and project support and serves as primary point of contact for the COO and other C-suite members as assigned. The Executive Assistant organizes and coordinates executive outreach and external relations efforts along with overseeing special projects. Must be create and enjoy working within a community bank environment that is employee focused, results-driven and community oriented. Possess strong written, verbal communication, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This role is required to work on physical bank premises. Completes a broad variety of administrative tasks including managing an extremely active calendar of appointments; completing expense reports; composing and preparing confidential correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travels-related meetings. Communicates directly, and on behalf of the Executive with Board members, customers, employees, and others, on matters related to the Executive initiatives Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Provides a bridge for smooth communication between the Executive's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Works closely and effectively with the Executive to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Executive updated Responsible for limited financial decisions around the approval and system authorization of Overdrafts, wire transfers and immediate credit on deposits within a defined limit Builds relationships crucial to the success of the organization, and manages a variety of special projects for the Executive, some of which may have widespread organizational impact Successfully completes deliverables including drafting acknowledgement letters, personal correspondence, and other task as required by the role. Qualifications: High School diploma, GED, or some college 5-7 years minimum supporting C-Level Executives, preferable in the banking industry Skills: Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint), Adobe Acrobat, and Social Media web platforms; basic keyboarding and calculator skills; must be able to perform math and carry out complex written instructions Travel to a variety of locations to perform work and/or attend meetings as require Work may occasionally requires more than 40 hours per week to perform the essential functions of the position Lifting in an office setting up to 30lbs. ANBTX strongly encourages candidates that are fluent in English and Spanish to apply. Jobs that specifically require candidates to be bilingual will be posted as a requirement.

For more than 40 years, Aspira has been the market-leading provider of software and services that help public agencies protect natural and cultural resources while making them accessible for all. Our platform supports everything from campground reservations to hunting licenses, helping millions of people discover, enjoy, and care for the outdoors. We share our client partners' mission: to steward resources for future generations, create opportunities for genuine enjoyment of the outdoors today, and expand access so more people can experience its benefits. Aspira is transforming its technology and service model to give agencies more capacity and insight-streamlined tools, smarter automation, and better connections with their communities. Our goal is simple: make it easier for our clients to conserve what matters most and for their customers to enjoy it to the fullest. Job Description Who You Are: You're an experienced executive assistant professional who has proven themselves to be a trusted advisor to the c-level leaders they support. You are sharp, self-motivated, agile, and responsive but not reactive. You're tech-savvy and able to leverage AI and automation tools to improve operational efficiency. You're a 'velvet hammer', with both high expectations and high empathy. You thrive in scrappy startup environments, where you can be a part of building out this function within Aspira. What You Do: Reporting directly to the Chief Executive Officer (CEO), you own and optimize her complex calendar across global time zones. Serving as a taskmaster, you hold her and other leaders accountable to her schedule, keeping her days/weeks/months on track and in line with operational priorities. You prepare presentations, briefing materials, meeting agendas, travel itineraries, and communications on her behalf. Beyond just the standard support capacities, you are also a strategic sounding board for the CEO and her executive team. Qualifications Experience: 5+ years of experience in an executive support or chief-of-staff function, ideally supporting multiple executives including the President/CEO 2+ years of experience in a tech company, preferably in Software-as-a-Service (SaaS) Skills: Executive calendar management using MS Outlook Executive inbox management using MS Outlook Travel Coordination Expense tracking Analytics and Reporting Tools: MS Excel (pivot tables, vlookups) MS Outlook (configuration, calendaring. Inbox management) Confluence, Sharepoint, Project Management tools Additional Information Hiring Process: The hiring process outlined below is a rough overview, and is subject to change based on business priority, interviewer availability, etc. Virtual Interview: Introductory conversation via MS Teams Virtual Interview: deeper dive with the Chief Operating Officer (COO) via MS Teams Onsite Interview: In-person Interviews with the team @ Dallas HQ Final Round/Follow-Up

Job DescriptionWe are seeking a highly organized and proactive Executive/Personal Assistant in Highland Village, TX to directly support a CEO across their portfolio of 5-6 businesses. This dynamic role requires someone who thrives in a fast-paced environment, is comfortable juggling multiple priorities, and takes pride in being the go-to person who keeps everything running smoothly. You'll manage day-to-day operations, coordinate complex calendars, and serve as the gatekeeper for all events and commitments. Proficiency in Google Workspace is essential, as is a willingness to handle everything from event planning and light accounting to running errands and stocking supplies. No task is too small-this role is for someone who's all in and ready to make a big impact.Requirements: Minimum 2+ years as an Executive Assistant or Personal Assistant role Proficiency in Google Workspace CRM software experience is a plus Hours: Monday - Friday 9:00 AM-5:00 PM, must have open availability in evenings and weekends as needed for events and some travel etc.Benefits: 10 days PTO and 6 paid holidays Opportunity for bonuses Professional growth Compensation: $50,000 - $60,000 Annually For immediate consideration, apply now!DG651390822 #ZR

Denton Community Focus Location: Denton, TX Full-Time | In-Person | High Visibility | High Impact We're looking for a highly organized, socially confident individual to serve as the right hand to the CEO of a multi-brand automotive group with a major presence in Denton. This is more than an assistant role-it's part personal assistant, part chief-of-staff, and part community ambassador. About the Role: The ideal candidate already calls Denton home and knows the community well-someone who can represent the business with local leaders, coordinate employee events, and make sure the CEO's world runs seamlessly. What You'll Do: • Manage calendars, appointments, travel, and daily priorities for the CEO • Plan and execute employee events, celebrations, and team-building activities • Act as a connector with Denton community leaders, organizations, and local events • Support marketing and community outreach initiatives • Anticipate needs, streamline operations, and ensure follow-through on key tasks Who You Are: • Based in Denton (or nearby) and well-connected in the community • Polished, personable, and comfortable engaging with executives, employees, and civic leaders • A proactive self-starter who thrives in a fast-paced environment • Strong organizational and planning skills, with creative problem-solving abilities • Experience in sales, marketing, event planning, or public relations is a plus Why This Role? • A unique opportunity to grow alongside a respected local business • A role you can shape around your strengths-limitless growth potential • Competitive compensation, benefits, and direct access to top leadership • A chance to help build a brand that's deeply tied to Denton's community and values. If you live in Denton and love being at the center of people, events, and ideas, we'd love to talk. Apply today!

Job Description Are you a high-performing force of nature who thrives on structure, action, and accountability? Pittet Architecturals is seeking a driven, resourceful, and hyper-organized Executive Assistant to serve as the right hand to our CEO - helping turn vision into execution by managing his calendar, priorities, hiring processes, and operational follow-through. This is a mission-critical role. You won't just support the CEO - you'll clear his path. You'll be empowered to take initiative, lead systems, and organize the chaos, freeing up executive capacity for strategic growth and creative leadership. This job isn't for everyone - but if you're the kind of person who gets fired up by high expectations and thrives in a fast-moving, business-minded environment, read on. As we scale, this role offers a rare opportunity to influence the success and growth of a dynamic, creative company. You'll work closely with a visionary CEO, collaborate with a creative team, and help build the systems that support a bold future. Compensation: $50,000+ Responsibilities: Own and optimize the CEO's calendar, schedule, travel, and meeting prep Act as the first line of communication - screen, prioritize, and respond professionally Manage sensitive and confidential information with discretion and poise Track follow-ups, handle day-to-day operational tasks, and ensure nothing falls through the cracks Lead hiring logistics: posting roles, screening candidates, and supporting onboarding Proactively improve systems and workflows to drive efficiency and clarity Draft internal and external communications on behalf of the CEO Anticipate needs and act before being asked - you make things happen Qualifications: Have 3+ years of experience supporting a founder, executive, or high-performance leader Are confident, assertive, and organized to a fault - you get stuff done Thrive on juggling projects, deadlines, and priorities without breaking a sweat Can make judgment calls independently while staying aligned with a bigger vision Know your way around Google Workspace, project management tools, and HR platforms Have a sharp eye for details, strong writing skills, and a proactive mindset HR, recruiting, or small business experience? Huge plus Bonus: You love architecture, design, or creative businesses About Company Why Join Pittet Architecturals? Pittet Architecturals curates and sources one-of-a-kind architectural elements from Europe, shaping timeless environments across North America. pittetarch.com

Institutional MissionNelson University exists to equip students spiritually, academically, professionally, and cross-culturally for their God-given careers and callings. The Executive Assistant provides high-level administrative support to the President and the Office of the President, including receptionist, clerical and project-based duties, planning and executing key events, and hosting guests, donors, and Board members at the discretion of the president. This role projects a professional, positive and gracious image through face-to-face, phone and written interaction as the first point of contact for the Office of the President, while also serving as a strategic partner in supporting the President's visible leadership and institutional priorities. This position reports to the University President and works closely with administration. Responsibilities· Strategically manage the calendar for the President by scheduling appointments, meetings, activities, and securing travel arrangements, as needed. · Keep the President organized and aware of calendar responsibilities and upcoming events, including his speaking and writing calendar, providing prompts and reminders, as needed.· Work to support the success of the President in day-to-day operations by assessing requests for his time through the lens of strategic alignment and recommend appointments for optimal impact. For example, requests that are the responsibility of other university personnel should be directed to the appropriate office in accordance with organizational structure.· Perform general clerical duties, maintaining an effective electronic/digital and paper filing system and other organizational systems as required in the Office of the President, including maintaining office supply inventory and ordering supplies as needed.· Coordinate data and record minutes for President's Cabinet, Board of Regents, and other meetings as assigned, appropriately filing and managing confidential information with discretion and integrity.· Demonstrate an attitude that reflects customer service, warmth, and professionalism in greeting guests, answering phones, and responding to constituent questions.· Employ efficient work procedures to ensure smooth office operation for receiving visitors, screening incoming telephone calls & email, and distributing incoming postal/campus mail.· Serve as liaison to key constituencies, such as Cabinet, Board of Regents, major donors, influential alumni, and community/civic leaders, as requested, maintaining accurate contact information.· Assist the President in serving the needs of the Board of Regents by tracking follow-up action items and ensuring timely, professional communication between the President and members.· Prepare correspondence, administrative memoranda and reports for the Office of the President. · Proof all literature that will go out under the President's name, including welcome letters, public statements, direct mail and articles for publication, including assisting in planning and developing regular articles associated with Advancement publications (Alumni, Advancement, Marketing).· Work with other departments as needed to carry out projects and events involving the President, including but not limited to Convocation, Homecoming, Employee Christmas Dinner, Spring Fellowship/Awards Ceremony, and Commencement. · Serve as a behind-the-scenes partner in campus-wide strategic initiatives, academic ceremonies and student life events-supporting the President's visible engagement with the university community.· Responsible for coordinating University events that relate directly to the President's Office, including but not limited to, the Annual Board/Employee Dinner and Board of Regents meetings, which may include facility requests, hotel accommodations for guests, docket preparation, catering, and arrangement for event setup/teardown.· Serve as a model of professionalism and mentor to other executive/senior level administrative assistants, working to build and maintain a collegial working environment and relationships among the executive/senior level administrative assistants.· Track, manage and process financial items related to travel reimbursements, credit card reconciliation and other financial matters for the President's Office in alignment with Nelson financial systems and guidelines.· Assist the President in maintaining each semester's chapel schedule, serving as point person for guest speakers associated with President's Chapels and responsible for securing hotel accommodations, facilitating honorarium requests, VIP parking, and hosting/assisting as needed.· Prepare PowerPoint presentations and other materials for the President's speaking duties.· Serve as resource to President's spouse related to fundraising, hospitality and Presidential travel.· Schedule and oversee Student Work-Studies (if any are assigned to the Office of the President).· Knowledgeably field questions concerning various areas of the University, providing answers either directly or effectively forwarding to the appropriate person or department.· Monitor website pages assigned to the Office of the President to ensure information is accurate.· Identify newsworthy accomplishments (awards, achievements) and milestones (births, marriages, etc.) within the Nelson community for individualized congratulatory letters from the President, as well as distributing President's List certificates each semester.· Perform other related duties as assigned by the President Qualifications• Commitment to Nelson University's mission, values, and identity.• Active attendance in Assemblies of God church and commitment to the AG's doctrinal views.• Bachelor's degree highly valued.• 3 years of experience in executive administrative level support, office administration, or project management required, preferably in higher education.• Proficient keyboard skills (40-60 WPM/90% accuracy)• Proficient in Microsoft 365 (Outlook, Word, Excel, PPT, Teams, OneDrive), Adobe Acrobat, and able to quickly adapt to new technologies.• Exceptional office management, organizational, and professional written and oral communication skills, with strong proofreading ability and knowledge of grammar, syntax and spelling.• Self-motivated and able to work alone or with a team• Customer service oriented, including excellent interpersonal skills and professional demeanor with internal and external publics.• Capacity to successfully manage multiple tasks and meet deadlines in the face of continual interruptions.• Ability to be flexible to changing conditions, pivoting to address urgent requests and proactively resolving issues before they escalate.• Ability to maintain confidentiality and handle sensitive information with the highest level of professionalism, discretion, and trust. How to Apply: Complete the fields to the right of this screen under “Apply here”. These fields contain intake information. After clicking submit application, you will be taken to the Nelson Employment Application where you will be asked to list references and previous employment positions. Incomplete applications will not be considered. Questions regarding this position may be directed to the Human Resources Office at *************************. Your resume may be included when submitting the application to the Human Resources Office. Nelson University (formerly Southwestern Assemblies of God University) is a vibrant, private Christian university located just 30 minutes south of the Dallas/Fort Worth Metroplex in Waxahachie. Founded in 1927, the university now offers over 70 associate, bachelor's, master's, and doctoral degrees, available on campus and online. As an evangelical Christian institution rooted in Biblical truth, Nelson University fosters a Spirit-empowered community where faculty, staff, and students are encouraged to live out their faith with purpose and integrity. We are passionate about equipping our team members to make a meaningful impact in both personal and professional spheres, embodying values that inspire and transform. Company website: **************

The Executive Assistant to the CEO provides high-level administrative, creative, and personal support to ensure smooth day-to-day operations for both business and personal tasks. This role is ideal for a tech-savvy, creative go-getter with strong organizational and social media marketing skills who can manage schedules, communications, and errands with professionalism and initiative. Compensation: starts at $20.00 Hourly Key Responsibilities: Manage the CEO's calendar, travel, appointments, and communications Create branded presentations and marketing materials using Canva Support and manage business and personal errands as needed Assist with social media content creation, scheduling, and account management Coordinate meetings, events, and special projects Draft professional communications and reports Maintain discretion with sensitive business and personal information Identify opportunities to improve efficiency and bring new creative ideas Requirements: Proven experience as an executive or personal assistant Excellent organizational, time management, and communication skills Proficient in Canva, Google Workspace, Microsoft Office, and major social media platforms Experience with social media tools like Hootsuite, Later, or Buffer is a plus Tech-savvy, creative, and able to work independently Valid driver's license and reliable transportation (for errands and in-person support)

Title: Senior Executive Assistant Employee Classification: Senior Executive Assistant Campus: University of North Texas - Health Science Center Division: HSC-Institutional Advacement SubDivision-Department: HSC-Institutional Advancement Department: HSC-Institutional Advancement-383000 Job Location: Fort Worth Salary: 70,000 FTE: 1.000000 Retirement Eligibility: TRS Eligible About Us - Values Overview Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year. We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team. Learn more about the UNT System and how we live our values at ****************** Department Summary Institutional Advancement at UNT Health Fort Worth fosters a culture of philanthropy and engagement to advance education, research, and patient care. We build lasting relationships with alumni, donors, and community partners, aligning their philanthropic interests with institutional priorities to drive innovation and excellence. Through strategic giving programs and thoughtful stewardship, we empower supporters to make transformative contributions that enhance academic programs, accelerate groundbreaking research, and improve health outcomes. Guided by integrity and transparency, we serve as responsible stewards of resources, ensuring every gift creates meaningful impact for current and future generations. Position Overview UNT Health's Institutional Advancement division is seeking a highly organized and detail-oriented Senior Executive Assistant & Foundation Board Manager to provide strategic support to the Vice President of Institutional Advancement and ensure excellence in governance for the UNT Health Foundation Board of Directors. This pivotal role combines executive-level administrative expertise with board management responsibilities, requiring exceptional judgment, professionalism, and communication skills. The successful candidate will thrive in a fast-paced environment, excel at managing complex priorities, and will be passionate about advancing health care and education through strong governance and stakeholder engagement. Minimum Qualifications Bachelor's degree and three (3) years of related experience; or any equivalent combination of education and experience. Knowledge, Skills and Abilities * Skill in completing assignments accurately and with attention to detail. * Ability to work under pressure and meet close deadlines. * Ability to set priorities and complete assignments on time. * Ability to analyze, organize and prioritize work while meeting multiple deadlines. * Ability to analyze and prepare documents, reports, and correspondence. * Ability to prepare concise reports. * Ability to make arithmetical computations and tabulations. * Skill in using computer applications including spreadsheet, database and word processing software. * Skill in editing documents for correct grammar. * Skill in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. * Skill in communicating effectively in writing as appropriate for the needs of the audience. * Skill in talking to others to convey information effectively. * Ability to communicate and interact effectively with members of the public. Preferred Qualifications The ideal candidate will hold a bachelor's degree in business administration, public administration, nonprofit management, or a related field and bring extensive experience supporting executive leadership and managing board governance within a university, health care, or nonprofit setting. Familiarity with charitable foundations, donor stewardship, and philanthropic communications is highly desirable. Candidates with knowledge of parliamentary procedure (such as Robert's Rules of Order), board portal systems (Diligent/BoardEffect), and compliance requirements for nonprofit organizations will stand out. Certification in governance or project management and demonstrated ability to produce high-quality reports, presentations, and strategic communications are also preferred. Job Duties * To be entered by the department. * Executive Office Support for Vice President, Institutional Advancement: Manage complex calendars, meeting preparation, travel, expense reimbursements, and confidential correspondence for senior advancement leadership. Draft, proof, and format executive communications (letters, talking points, memos) with impeccable attention to detail and institutional alignment. Prioritize competing deadlines; triage issues and route inquiries to appropriate offices to ensure timely resolution. * UNT Health Foundation Board Governance: serve as Foundation Board manager; uphold best practices in nonprofit governance, ethics, records retention, and transparency. Plan logistics and execute all Foundation Board and committee meetings: issue meeting notices, build agendas with leadership, curate materials, and confirm quorum. Record, finalize, and archive minutes, resolutions, and official Board actions; maintain the authoritative repository of governance documents (charters, policies, disclosures) within the Board's online portal. Coordinate annual governance calendars (Board/committee cycles, elections, policy reviews), and support compliance reporting and director disclosures. * Constituent Relations/Engagement: Act as a primary liaison for Institutional Advancement and the UNT Health Foundation. Manage internal/external communications, scheduling, and requests for information for both areas. Support IA employees by providing required onboarding tasks and support Foundation board members through ongoing engagement with updated orientation materials, Board portal training, and providing timely responses to inquiries. * Institutional Advancement: Provide administrative support to development officers to coordinate donor meetings with the Vice President, including scheduling, venue arrangements, and preparation of agendas and briefing materials. Review and edit donor communications, such as gift agreements, proposals, and stewardship letters, ensuring accuracy and alignment with institutional standards. Maintain and update donor records in the CRM system (Raiser's Edge); track interactions, commitments, and follow-up actions to support fundraising goals. Physical Requirements * Communicating with others to exchange information. Environmental Hazards * No adverse environmental conditions expected. Work Schedule Monday - Friday 8 am - 5 pm Driving University Vehicle No Security Sensitive This is a Security Sensitive Position. Special Instructions Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. Benefits For information regarding our Benefits, click here. EEO Statement The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.

Financial Additions is searching for an Executive Assistant with experience supporting multiple executives and working closely with a Board of Directors. This is an in-office, temp-to-hire posiiton in the uptown area of Dallas. Employer is ready to interview and hire THIS WEEK! Responsibilites include: Manage exeutive calendar, travel arrangements. expense reports Plan Board Meetings domestically and in Canada Organize/Assist off-site events (working with corporate event company) Handle office management including: correspondence, interface with facillity/building management, suppies, office equipment, filing, new employee onboarding, etc. Qualifications include: 8+ years in EA role supporting multiple executives along with office management Highly organized and tech savvy Diplomatic and professional communicator; must be approachable and courteous at all times Detailed and flexible with work responsibilities Self-motiviated and able to anticipate issues Bachelor's degree highly preferred #INDD

The Executive Academic Administrator to the Office of the Provost provides administrative support and project management to the Office of the Provost. Essential Duties And Responsibilities - Maintain Faculty Credentials for current, former and new faculty in Datatel, Taskstream, electronic and central Faculty files. - Provide management relating to university planning. - Provide support to Provost and Associate Provosts. - Maintain Schedule Change Log and process all approved changes in Datatel. - Provide support relating to the Faculty Academic Affairs Committee. - Assist with coordination and preparation of materials relating to Graduation, Robing and Hooding, Faculty Development Seminars/Orientations, Awards Day, UCD and other academic events. - Provide support for course evaluations for fall, spring and summer: disseminate, collect, and send off for processing. - Serve as back-up receptionist for the Office of the Provost including but not limited to: greeting visitors, providing information and referrals, answering telephones, ascertaining the nature of calls, scheduling, taking accurate messages, and routing calls in a professional manner. - Provide support relating to Southern Association of Colleges and Schools Commission on College ( SACSCOC ) accreditation visits and reporting. - Oversee incoming Student Complaint Forms, Requests to Walk, and any Academic Petitions. - Other duties as assigned by Provost, Associate Provosts and Director of Academic Operations.