Executive assistant jobs in Plano, TX - 652 jobs

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Executive Assistant DEPARTMENT: Executive Office REPORTS TO: President, Hospitality FLSA STATUS: Salaried, Exempt LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us! THE ROLE We are seeking a highly organized, proactive, and personable Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate is a self-starter with strong executive presence, excellent communication skills, and the ability to thrive in a fast-paced corporate environment. This role requires strong judgment, discretion, and the ability to anticipate needs while managing competing priorities. Essential Duties and Responsibilities • Manage complex calendars, scheduling, and shifting priorities to ensure smooth daily operations. • Coordinate all travel arrangements (primarily domestic); anticipate logistics and proactively resolve conflicts. • Prepare and process expense reports and reconcile receipts in a timely manner. • Organize and support meetings, including logistics, agendas, materials, and follow-up action items. • Serve as a key liaison between the executive team, internal departments, clients, team owners, and external partners. • Support coordination and communication across the broader team, partnering with other EAs where needed. • Assist with department initiatives, offsites, major events, and occasional support at high-profile engagements (e.g., Super Bowl). • Maintain confidentiality and handle sensitive information with professionalism. • Support special projects and provide operational oversight as assigned. Qualifications To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience • High school diploma required; Bachelor's degree preferred. • 3+ years of Executive Assistant or senior administrative support experience in a corporate, fast-paced environment. Skills and Abilities • Exceptional written and verbal communication skills and strong executive presence. • Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word). • Excellent organizational and time-management skills with the ability to manage multiple priorities. • Strong interpersonal skills and a friendly, professional demeanor; able to build trust and strong relationships across all levels. • Proven ability to maintain confidentiality and exercise sound judgment. COMPENSATION Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan. WORKING CONDITIONS Location: Corporate offices in Frisco, TX or Conshohocken, PA. In-office presence required to effectively support executives and collaborate with the team. Travel: Minimal travel required (less than 5%), primarily for occasional team offsites or major company events. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Job Title: Executive Assistant to CFO Dallas, TX Work Schedule: Monday-Friday, standard business hours with flexibility as needed Type of Employment: Direct Hire Compensation: $100,000-$120,000 annually (bonus eligibility may apply) Industry: Alternative Investments / Professional Services Benefits: This position is eligible for a comprehensive benefits package, including health coverage, retirement contributions, paid time off, and additional perks provided by our client. Job Description: Addison Group is partnering with a highly regarded investment firm to identify an experienced Executive Assistant to support the Chief Financial Officer. This role is designed for a senior-level assistant who operates as a trusted partner, helping manage priorities, streamline operations, and keep both professional and select personal matters running smoothly. The position is onsite and highly visible, requiring discretion, sound judgment, and the ability to anticipate needs in a fast-paced environment. Key Responsibilities: Act as the primary support partner to the CFO, providing high-level administrative and operational assistance Own complex calendar management, prioritizing critical meetings and managing scheduling conflicts Coordinate calls, appointments, and meeting logistics with internal and external stakeholders Attend leadership and departmental meetings, track action items, and contribute thoughtful input when appropriate Help organize and advance business initiatives by improving workflows and administrative processes Build strong working relationships across departments by understanding leadership styles and organizational dynamics Manage expenses, budgets, and financial tracking using internal systems On a limited, as-needed basis, assist with personal tasks such as coordinating vendors, scheduling appointments, and supporting event planning Handle sensitive information with the highest level of professionalism and confidentiality Qualifications: 7+ years of experience supporting senior executives, ideally at the C-suite level Background in professional services environments such as investment management, private equity, hedge funds, consulting, or similarly structured organizations strongly preferred Bachelor's degree preferred; Associate's degree considered Advanced proficiency with Microsoft Office, including Outlook and Excel Strong financial and expense management skills; experience with expense platforms such as Concur, Zoho, or similar Demonstrated ability to think critically, exercise sound judgment, and execute independently Proven experience balancing executive-level responsibilities with occasional personal support needs Exceptional written and verbal communication skills with a polished, professional presence Ability to manage competing priorities calmly and effectively in a high-expectation environment Proactive mindset with a continuous improvement approach to processes and support functions High level of integrity, discretion, and professionalism when handling confidential information Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

This is not a traditional Executive Assistant role. This role is for someone who thrives in high-velocity environments, has sales support/operations support experience, and wants to act as the operational right-hand to a fast-moving CEO who is also Head of Sales. You will run point on the CEO's calendar, travel, and communications, but your real value is owning sales execution details, HubSpot data integrity, deal flow coordination, and revenue support across the full sales cycle. If you are energized by pace, accountability, and high standards, this role will stretch and reward you. If you prefer predictable days, narrow scope, or repeated instruction, this role will not be a fit. ABOUT THE ROLE You will serve as the CEO's execution partner, not just administrative support. The CEO moves fast, travels frequently, and manages multiple active deals at once. Your job is to anticipate what he needs before he asks, keep sales data clean and current, and remove friction from his day so deals move forward without delays or errors. This role also includes office management responsibilities, but sales and CEO support always take priority. This position is in-office Monday through Friday, 8:30 AM to 5:00 PM, with flexibility required outside standard hours based on travel, deals, and executive needs. WHAT YOU WILL OWN CEO Support and Execution Own and manage the CEO's calendar, travel, meetings, and daily priorities. Anticipate needs throughout the day, including logistics, preparation, follow-ups, and time protection. Draft, edit, and/or prepare executive-level documents, presentations, board materials, and internal communications. Handle highly sensitive and confidential information with discretion and sound judgment. Sales Operations and Revenue Support Own day-to-day sales operations for the CEO. Maintain HubSpot accuracy, including deal stages, notes, tasks, follow-ups, and reporting. Track active deals through the full sales cycle and surface risks, gaps, or stalled motion. Build and update pricing worksheets, ROI models, proposals, and basic financial calculations quickly and accurately. Support sales meetings, follow-ups, prospect coordination, and sales reporting. Act as the operational extension of the CEO in all revenue-related work. Office and Team Support Manage office operations, supplies, and workspace organization. Support onboarding logistics for new hires. Coordinate monthly board calls and quarterly in-person board meetings. Support company events, sales events, and travel as needed. WHO THIS ROLE IS FOR This role is for someone who: Is achievement-driven and takes pride in being indispensable. Thrives in fast-paced, high-expectation environments. Anticipates needs without waiting for instruction. Understands sales motion, deal flow, and CRM discipline. Learns quickly, corrects mistakes promptly, and avoids repeating them. Is comfortable owning outcomes, not just tasks. REQUIRED EXPERIENCE AND SKILLS 4+ years supporting a CEO, founder, or senior executive in a fast-paced environment. Direct experience supporting sales operations or a revenue leader. Hands-on HubSpot (or similar) experience managing deals, pipelines, tasks, and reporting. Advanced proficiency in Google Workspace and spreadsheet creation. Strong written and verbal communication skills. Ability to perform basic financial and pricing calculations accurately and quickly. High attention to detail with low tolerance for errors. Comfort working in an office full-time with flexibility for travel and extended hours as needed. WHY THIS ROLE MATTERS Your work directly impacts revenue, execution speed, and leadership effectiveness. You will sit at the center of decision-making, deal flow, and executive operations in a company focused on protecting employers and creating safer workplaces. This role offers exposure, responsibility, and growth for someone who wants to operate at a high level alongside an ambitious CEO and executive team. Responsibilities - Serve as a right hand to our CEO and assist the remaining executive team (as applicable), managing complex calendars, coordinating travel arrangements, and streamlining their day-to-day tasks. Prepare, edit, and format key documents, including client presentations, management reports, and internal communications. Support sales activities for the CEO and sales team, including CRM updates, creating sales materials, tracking sales team performance, and assisting with client and prospect interactions. Organize and schedule meetings, team events, and activities, ensuring smooth execution. Maintain office standards as the office manager, managing supplies and overseeing the physical workspace to promote a productive environment. Prepare and set up for monthly board financial calls and in-person quarterly board meetings, ensuring seamless execution and professionalism. Handle sensitive and confidential information with utmost discretion and professionalism. Assist with onboarding processes for new hires, ensuring a seamless experience for new team members. Take initiative on special projects and continuously identify opportunities to improve processes. Assist in sales coordination, including CRM management, tracking sales goals, generating leads, and supporting sales representatives. Perform other miscellaneous duties as assigned. Travel, as needed, for purposes of Sales events or annual events for the Sales team, which the CEO leads. What We Are Looking For - Experienced: At least 4+ years of experience as an Executive Assistant working with C-suite executives in a fast-paced, high-stakes environment. Sales support experience is a plus. Proactive: You anticipate needs, act quickly, and stay two steps ahead of the executives you support. Detail-Oriented: Nothing gets past you. You double-check every detail, ensuring everything is polished and precise. Tech-Savvy: You are highly proficient in Mac operating systems, Google Workspace (Docs, Sheets, Slides), and CRM systems (HubSpot experience preferred). An Excellent Communicator: Your verbal and written communication skills are exceptional, and you can represent the company professionally at all times. Adaptable: You thrive on juggling multiple tasks and priorities without missing a beat. Mission-Driven: You believe in the importance of creating safer workplaces and are passionate about making an impact. Available: You're committed to being in the office during regular working hours (8:30 AM to 5:00 PM) and are flexible to work outside these hours as needed. Required Skills - Organizational Skills: Exceptional organizational skills and meticulous attention to detail, ensuring accuracy in all financial tasks. Communication Skills: Strong verbal and written communication skills, including the ability to professionally handle client calls and inquiries. Problem-Solving and Initiative: A proactive problem-solver with the ability to prioritize tasks, meet deadlines, and navigate challenges effectively. Customer Service Mindset: A collaborative approach with a focus on providing exceptional customer service and resolving issues promptly. Technical Proficiency: Familiarity with Google Workspace (Docs, Sheets, etc.) and other cloud-based tools. Pay range and compensation package - The salary range for people entering this role is $70,000 - $90,000, commensurate with relevant experience and qualifications and in alignment with internal equity. This role is also eligible for a discretionary bonus based on individual and organizational performance and goal attainment. We believe in providing a well-rounded package that supports both your personal and professional life. Our total rewards package includes a flexible benefits plan and career development programs designed to help you thrive in a diverse and supportive workplace. Here's what we offer: Medical, Vision and Dental Insurance Paid Time-Off Program + Sick Days + 13 Company Paid Holidays 401(k) Retirement Plan Basic Life and Supplemental Life Insurance Health Spending Account (+ Employer Contributions) Long-Term Disability Company Parking Professional Development and Learning Opportunities On-the-job Training and Skills Development Equal Opportunity Statement - This is a full-time, in-office position. This position is an "at-will" position. All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. Industry - Human Resources/Risk Management/Technology Solutions Location - Dallas, TX Travel - Some, if any

The Q Family Office is looking for a bright, eager, and dedicated individual to join its highly successful multi-billion-dollar private investment office in downtown Fort Worth. This person will be part of a team led by a 25-year veteran of the firm, all of whom assist the CEO in managing personal and business scheduling, travel coordination, organizational matters, photo and video archives, and research projects. This person will handle a variety of projects in an array of disciplines, which keeps the work fast paced and ever-changing. Someone who is already very organized and great with details is a must. Base plus bonus (with full benefits) competitive with market and depending on experience. Responsibilities will include: Providing support within Executive Assistant team assisting with very complex calendars and schedules, travel coordination and general operational functions Extensive experience scheduling & managing private air travel Managing vendors and serving as a liaison Researching and developing new ideas and projects Typical hours are in the office (no remote work) Monday thru Friday from 8AM-6PM, i.e., ~ 50-hour weeks. This role does require some occasional weekend work as well. The successful candidate will: 5+ years of experience in an executive admin role supporting an UHNWI or C-Suite executive at a substantial business enterprise Be incredibly organized and detail oriented About The Q Family Office Established in 1994, the Q Family Office is an organization that combines an almost 30+ year history with a deep entrepreneurial spirit. The family office currently includes a manager of a $500 million hedge fund/private investment firm, a $3 billion bank, a $400 million real estate investment firm, and a $275 million charitable foundation.

Parkinson Voice Project seeks a full-time Executive Assistant to the Chief Clinical & Research Officer to provide comprehensive support to our new Chief Clinical and Research Officer (CCRO) by assisting with clinical program operations, research activities, executive-level administrative responsibilities, and planning for our annual clinical symposium. You will join a dynamic team at our headquarters in Richardson, Texas. Click below to learn more about Parkinson Voice Project. Effective Parkinson's Speech Therapy Parkinson Voice Project is a nonprofit organization dedicated to helping people with Parkinson's and related disorders regain and retain their speech and swallowing through its evidence-based SPEAK OUT! Therapy Program. With global reach and growing demand, PVP is expanding its clinical and research team to drive innovation, quality, and accessibility worldwide. The ideal candidate will have a desire to make an impact in the Parkinson's space by furthering our vision to make SPEAK OUT! Therapy available worldwide. A bachelor's degree with a background in executive-level administrative support, healthcare, communication sciences, psychology, or a related field is required. Experience in research coordination or healthcare is strongly preferred. This is a 36-hour, 4-day work week (off Fridays), full-time position with benefits. Responsibilities: This position involves a variety of tasks, including: Executive Support Manage the CCRO's calendar, scheduling internal and external meetings across time zones. Coordinate travel, accommodations, and itineraries for all engagements. Prepare meeting materials, agendas, briefing documents, and follow-up action items. Handle confidential and sensitive information with professionalism and discretion. Operations & Program Coordination Assist with organization and tracking of continuing education programs, trainings, and annual recertification processes. Maintain organized systems for program documentation, protocols, and workflows. Serves as the point of contact for scheduling, logistics, and program inquiries. Maintains organized digital and physical filing systems. Contributes to process improvements that increase efficiency across clinical, research, and executive functions Manages Education inbox. Maintains and updates accuracy of provider information within Salesforce, education management systems, and the website. Assists with Office Hours; tracks attendance, monitors questions. Provides support to Parkinson Voice Project's Continuing Education Administrator for ASHA, registers new courses, submits ASHA CEU reports on time, reviews CEU Rosters, saves files on data drive as needed; alerts CEO of any issues or concerns. Reports key metrics related to the Clinical and Research department for the Monthly Operations Report. Handles the admin tasks for the SPEAK OUT! Providers' Facebook Page. Coordinate clinical-research-related meetings with internal and external collaborators. Assist with tracking research timelines, milestones, and documentation. Serve as a point of contact between the CCRO and internal staff, clinicians, researchers, international partners, and external stakeholders. Draft and edit professional correspondence, reports, presentations, and program updates. Support preparation for board reports, leadership meetings, and strategic presentations. Project Management Track strategic projects, deadlines, deliverables, and key performance indicators. Help create systems that improve efficiency, communication, and workflow across clinical, education, and research teams. Monitor progress of global program expansion efforts and assist with logistics and coordination. Requirements Bachelor's degree required, background in healthcare, communication sciences, psychology, or related field preferred. Prior experience in research coordination, healthcare, and/or executive-level administrative support strongly preferred. Excellent organizational and project management skills with the ability to manage multiple priorities. Proficiency in Microsoft Office Suite, Google Workspace, and Adobe Premiere Pro is preferred. Experience with Salesforce and WordPress is helpful. Excellent verbal and written communication skills. Meticulous attention to detail and a high level of accuracy. Self-motivated, positive, and energetic with a principled work ethic. Key Skills & Attributes Strong attention to detail and ability to manage multiple priorities. Proactive problem-solver with strong critical thinking skills. High level hospitality and public facing communication skills. Discretion and professionalism in handling sensitive information. Ability to work independently and collaboratively. About Our Organization Parkinson Voice Project was founded on December 13, 2005. Our mission is to help people with Parkinson's REGAIN and RETAIN their speech and swallowing. An estimated ten million people worldwide live with Parkinson's, and ninety percent need our services. In 2010, we developed a highly effective, evidence-based speech treatment for people with Parkinson's called the SPEAK OUT! Therapy Program. We treat patients throughout Texas from our clinic in Richardson, Texas (in-person and online). We are also replicating our SPEAK OUT! Therapy Program across the U.S. and abroad by training speech-language pathologists and graduate students worldwide. Since 2008, we have uniquely funded our nonprofit organization through a Pay It Forward program. No patient has ever been denied treatment due to financial limitations or insurance restrictions. Patients receive all the speech therapy they need. We provide all our patient care services at no charge, and we also don't bill Medicare or insurance. If this unique opportunity instills passion and enthusiasm, Parkinson Voice Project looks forward to hearing from you. Please email your cover letter and resume to Laura Langer, our Chief Clinical & Research Officer, at ********************************* for consideration. Please do not apply through LinkedIn. Visit Parkinson Voice Project to learn more about our organization.

A nonprofit organization is seeking an Executive Assistant to support with daily organizational operations. The ideal candidate is detail-oriented, adaptable, and highly professional. Working cross-functionally, the new hire will support efficient operations by managing scheduling, communications, and administrative workflows while maintaining accuracy, discretion, and consistent follow-through. Salary + Additional Benefits: $100,000-$110,000 Excellent health, dental & vision insurance with company coverage options of 100% 25 Days PTO 401(k) with match Hybrid - Must be able to work in Dallas, TX 2-3 days per week Charitable Gift Matching Program Location: Dallas, TX (Hybrid) Type of Position: Direct Hire Responsibilities: Provide calendar management and scheduling support for internal and external meetings. Support with booking travel, which includes but is not limited to flights, ground transportation, and hotels. Support with registration and logistics for conferences and events. Act as a point of contact among senior leadership, team members, clients, and other external partners. Prep Executive Director for meetings with research, dossiers and in-the-news information about attendees, organizations, and need-to-know context from CRM. Participate in meetings and coordinate and execute follow up to ensure that each meeting is productive and professional. Manage all contacts for Executive Director and develop workflows in CRM. Innovate and take initiative on relationship building, stewardship, and thoughtful outreach to partners, MPs, donors, and friends of the nonprofit organization (correspondence, gifts, timely calls). Provide ad hoc executive support, including creating DocuSigns, editing documents with notes or feedback, adding contacts from networking or vendor engagement to the CRM, staying in touch about calendar changes or updates, printing materials, and organizing files. Identify opportunities for process improvements and implement solutions to enhance team efficiency. Plan and execute virtual and in-person team events to ensure the Executive Director stays engaged in a personal way across the organization. Support with visiting team members in their home states during travel and organizing for team members to attend events and conferences with the Executive Director. Ensure the Executive Director has branded collateral to represent the organization at events. Help the team feel informed, appreciated and connected by managing internal communications, organizing birthday wishes from the leader, finding ways to support during good times and hard times, and promoting team engagement. Requirements: 5+ years of Executive Assistant experience required Bachelor's degree preferred but not required Detail-oriented with a proactive mindset, consistently driving process optimization, system adoption, and fostering operational excellence through rigorous attention Exceptional organizational and time-management skills with the ability to prioritize tasks and meet deadlines Strong written and verbal communication skills, including professional email and document drafting High level of discretion and confidentiality in handling sensitive information Demonstrated ability to work both independently and collaboratively in a fast-paced environment while navigating shifting priorities Proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint) Familiarity with virtual collaboration and project management tools like Google Workspace, Slack, CRM Systems, and Asana preferred Interest in nonprofit, philanthropic, or mission-driven organizations

Title: Executive Assistant Job Level: Individual Contributor Employment Status: Exempt Primary Location: Dallas At Applied Digital, we are the epicenter of AI innovation, crafting cutting-edge data center solutions tailored for the demands of high-performance computing. Designed from the ground up to support AI and machine learning workloads, our infrastructure is the backbone of tomorrow's technological advancements, including AI-driven video and generative platforms. We are: Forward-Thinkers: With a keen eye on current market trends and future innovations, we adapt swiftly and lead technological evolution. Resilient: We navigate complex challenges and emerge stronger, delivering robust and reliable solutions for industry pioneers. Innovative Designers: Leveraging the latest technologies, we create visionary solutions that redefine industry standards. At Applied Digital, we are committed to solving intricate problems, advancing business initiatives, maximizing operational efficiency, and reducing our carbon footprint. We are a team of resilient, forward-thinking innovators driving the AI revolution. Position Summary: Applied Digital is seeking an Executive Assistant to join our growing and dynamic organization. This role will support our Chief of Staff and a small team of executives, provide high-level administrative support, and contribute to smooth office operations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with discretion and professionalism. The ideal candidate will be proactive, resourceful, and able to adapt to the evolving needs of our executives and organization. Key Responsibilities Coordinate and schedule complex travel arrangements for the Chief of Staff, other executives and board members as needed. Assist in planning, developing, and executive company events (e.g. Leadership retreats, conferences, etc.) Review and approve expense reimbursement requests through tools such as Navan. Assist in building, maintaining, and tracking monthly expenses regarding office purchases and supplies. Assist with coordinating office access (e.g. key fobs, parking permits) for personnel such as new hires, departing employees, etc. Manage office invoices, ensuring timely payments and record-keeping. Distribute pertinent office communications to staff such as building notices, company events, and other relevant updates Oversee corporate logistics accounts such as Uber Business Collaborate with cross-functional teams to ensure company objectives and goals are achieved Basic Qualifications Associate's or bachelor's degree in Communications, Business Administration, or a related field. 2+ years of experience as an executive assistant or administrative assistant. Experience using Microsoft Suite (e.g. Word, Excel, Teams, etc.). Excellent verbal and written communication skills. Able to adapt swiftly and effectively to changing workloads and day-to-day tasks. Preferred Qualifications Prior experience handling office management functions. Please note that Applied Digital is currently unable to sponsor new applicants for employment authorization or provide immigration-related support for this position. This includes, but is not limited to, visa categories such as H-1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1, O-1, and any Employment Authorization Documents (EADs) or other work authorizations that require employer sponsorship. Essential Skills: Communication: Clear verbal and written communication to document incidents and ensure proper shift handoffs. Collaboration: Ability to work closely with team members, supervisors, and cross-functional partners. Adaptability: Flexible in responding to changes in process, tools, environment, and shift assignments. Accountability: Takes ownership of assigned tasks and follows through with minimal supervision. Attention to Detail: Maintains thorough and accurate logs, inspections, records, and documentation. Time Management: Manages time effectively to meet performance expectations and service levels. Integrity: Adheres to company policies, safety protocols, and professional ethics always. Continuous Improvement Mindset: Recommends and supports efficiency, safety, and system innovations. Documentation Discipline: Maintains clear, consistent records for operational continuity and compliance. Security Compliance: Maintains awareness of data center physical and logical security expectations. Digital Literacy: Uses productivity tools (e.g., Outlook, Teams, Excel, ticketing systems) for communication and documentation in office or hybrid settings. Physical Requirements: Able to remain in a seated position for an extended period and to lift and carry up to 15 lbs. (office manuals, case notebooks, case files, case materials, standard boxes, report binders, etc.) as needed. The company has reviewed this to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this and/or assign tasks for the employee to perform, as the company may deem appropriate. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents acknowledge that they possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

Title: Executive Administrative Assistant (Korean Bilingual) Client: Global leader in Technology/ Electronics Duration: 12 months contract with HIGH chance for extension or become permanent. Pay: $28-32/hr W2 + Benefits and PTO Top Skills Proficiency in speaking, translating, reading, and writing in Korean required Executive support experience is required Executive schedule management Travel & expense management Overview: Provide administrative, clerical support and personal assistance. Maintain the Executive's itinerary and schedule, and provide communications screening and services. Handle highly confidential and sensitive materials and issues. Function as the travel coordinator. Plan, arrange, schedule, and coordinate domestic and international executive leadership, company and community meetings, travel, accommodations, appointments, meeting materials, and facilities. Maintain inventory of assigned property and equipment. Prepare personnel transaction documents, ensure access to company benefit and communications materials, and function as source to the executive for administrative information, forms, policies, procedures, and records. Process expense reports in a timely manner and ensure accuracy of expense allocations and budgeting. Qualifications Proficiency in speaking, reading, and writing in Korean required 3-5 years of experience supporting executives and/or leadership Bachelor's degree is strongly preferred, but not required. Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPoint Ability to communicate both verbal and written for internal and external personnel at all levels. Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents. Handle highly confidential and sensitive materials and issues Excellent written and oral communication.

Job Title: Executive Administrative Assistant Department: Executive Support / Administration Employment Type: Full-Time, In-Office We are seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership - specifically reporting to the EVP of Sales and the Chief Marketing Officer - and manage a wide range of administrative and operational responsibilities across the organization. This role plays a vital part in driving efficiency, ensuring timely coordination of information and activities, and providing high-level executive support. The ideal candidate is dependable, detail-oriented, and thrives in a fast-paced, collaborative environment. Key Responsibilities Executive Support Provide direct administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, and communication support Prepare reports, presentations, agendas, and meeting materials Handle confidential information with discretion and professionalism Prepare and submit expense reports and manage reimbursements Administrative & Operational Support Coordinate documentation, approvals, and internal workflows across departments Manage electronic signatures, document routing, and record organization Maintain organized digital and physical filing systems Assist with internal reporting, tracking, and process documentation Manage travel bookings and itineraries using Concur Cross-Functional Coordination Support recurring meetings by preparing materials, scheduling participants, and tracking follow-ups Serve as a point of contact between executives and internal/external stakeholders Assist teams with administrative needs related to projects, initiatives, and operational priorities Office & Communication Management Answer and route incoming calls and inquiries appropriately Coordinate logistics for internal and external meetings or events Assist with onboarding coordination and internal communications as needed Remain mobile and available to run occasional business-related errands as needed Qualifications Minimum of 10 years in an executive administrative, office management, or multi-functional support role Proven ability to support senior leaders with professionalism and efficiency Exceptional organizational, time-management, and problem-solving skills Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with collaboration and document management tools a plus Proficiency using AI productivity tools such as ChatGPT and/or Microsoft Copilot Strong written and verbal communication skills Ability to maintain confidentiality and handle sensitive information with discretion Must be comfortable working in a dynamic environment and handling occasional offsite or errand-related tasks Salary and Benefits Compensation: $36-$39 per hour When you join the company, you can expect a comprehensive benefits package, including competitive medical, dental, and vision insurance plans, supplemental insurance offerings, a 401(k) with company match up to 6%, employee assistance programs, parental leave, and more. Blueprint / Organizational Competencies All those joining PrimeSource Brands are expected to strive to live our Blueprint to fulfill our organizational “why” - to build our tomorrow, today. Key competencies include: Care - Leads with care; genuinely invested in the success and well-being of others Winning Together - Builds collaborative and positive relationships to win in the marketplace Working Hard - Shows consistent commitment, reliability, and accountability Working Smart - Uses time and resources wisely, always seeking better ways to work Working Fast - Adapts quickly, embraces change, and moves efficiently to deliver results Working Conditions This is a full-time, in-office position based in Irving, TX May require sitting or standing for extended periods, use of standard office equipment, and occasional lifting of materials up to 20 lbs Regular working hours are Monday through Friday, with occasional flexibility required to support executive needs May require occasional local travel or offsite errands Reasonable Accommodations Statement To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform essential functions. EEO / Disability Accommodation Statement PrimeSource Building Products, Inc. is an Equal Opportunity Employer and is committed to providing equal employment opportunity without regard to race, gender, religion, age, color, national origin, disability, sexual orientation, genetic information, or any other protected status. PrimeSource Building Products, Inc. welcomes and encourages applications from individuals with disabilities and will reasonably accommodate their needs throughout the hiring and employment process.

Administrative Assistant, Compliance, Flight, Reporting, Administrative, Assistant, Airline

Administrative Engagement Coordinator Schedule: Monday-Friday, 9:00 AM-5:00 PM Work Environment: In-office Employment Type: Full-time, salaried The Administrative Engagement Coordinator provides administrative and coordination support while managing engagement initiatives, milestone recognition, and events that enhance the overall experience for healthcare providers. This role requires strong organizational skills, attention to detail, and a relationship-oriented approach. This position supports a growing organization within the healthcare services industry that values collaboration, professionalism, and initiative. The environment is fast-paced yet supportive, offering meaningful work and opportunities to learn, contribute, and grow over time. This role is well-suited for an outgoing, personable professional who enjoys building relationships and collaborating with others. Key Responsibilities Coordinate engagement initiatives and milestone recognition, including birthdays, anniversaries, and other life events Manage handwritten birthday cards, mailings, and personalized outreach Coordinate and deliver gifts to local Dallas healthcare providers when applicable Track engagement timelines and ensure timely execution of initiatives Assist with planning and execution of engagement events, activations, and group lunches Source vendors, obtain pricing, manage orders, and coordinate logistics Provide administrative support related to engagement activities, including documentation and tracking Maintain accurate records related to milestones, gifting, and events Collaborate with internal teams to support conferences, recruiting events, and internal initiatives Assist with internal communications such as newsletters, announcements, and engagement updates Support onboarding-related engagement activities for new healthcare providers Identify opportunities to improve engagement processes and recommend enhancements Ensure a consistent and professional experience across all engagement touchpoints Qualifications Strong organizational and time management skills High attention to detail and follow-through Strong interpersonal and communication skills Ability to manage multiple priorities in a fast-paced environment Proactive, dependable, and adaptable Healthcare industry experience is a plus, but not required Work Schedule & Travel This is an in-office role based in Addison, TX. Some flexibility may be required during peak engagement periods, including occasional evenings or weekends for events. Light travel may be required up to 1-2 times per month, primarily during conference season.

We are seeking a highly organized and proactive Administrative Assistant specializing in graphic design to join our team. This is a unique opportunity for an ambitious individual ready to take on a range of responsibilities in a vibrant and collaborative environment. Overview The Administrative Assistant position will support daily operations and ensure the smooth functioning of our Dallas office while also providing Graphic Design support, specializing in PowerPoint design, to our practice areas throughout the US. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will be a self-starter with a positive attitude and a strong commitment to maintaining an efficient and welcoming office environment. Key Responsibilities Office Administration & Support Oversee day-to-day operations of the office. Serve as the first point of contact for clients, ensuring a professional and welcoming experience. Support client meetings and events, including logistics and hospitality. Responsible for the office phone, mail and shipment services. Ensure the office is organized, well-stocked, and running efficiently. Handle vendor relationships, supplies, and office maintenance, including managing inventories of office supplies, groceries, and IT equipment. Contribute to building a positive and engaging workplace culture, helping to organize events. Assist with new employees' orientation. Support senior leadership by managing schedules and prioritizing tasks. Help with travel coordination for partners as needed. Graphic Design & Special Projects Design and enhance PowerPoint presentations for our different practice areas, while ensuring consistency with company guidelines across all presentation materials. Manage multiple projects with different deadlines. Assist with and provide design support for other materials both internally and externally (e.g., market research, client materials, business development materials, marketing materials, etc.). Perform other ad hoc tasks and requests as needed. Qualifications Bachelor's degree in Art, Graphic Design, business administration or related field preferred; or equivalent experience. 1-3 years of experience in graphic design and administrative support with a focus on PowerPoint presentation design Relevant certifications in graphic design are a plus. Advanced proficiency in Microsoft Office Suite, specifically with PowerPoint. Experience with Adobe Creative Cloud and Canva a plus. Ability to translate complex information into clear, engaging visuals. Excellent written and verbal communication skills. Strong organizational, time management, multitasking abilities. Great customer service and interpersonal skills. Problem-solving mindset with a can-do attitude. Ability to work independently and as part of a team. Positive and professional demeanor. Must be authorized to work in the United States. Benefits of Joining Accuracy Competitive salary and benefits package from the start of your employment, including a group insurance plan and a retirement savings plan with employer contributions. Personal and family leave, recognizing the importance of work-life balance. Opportunity to grow with a rapidly expanding company. A vibrant and collaborative work culture with the chance to work on diverse and impactful projects. A community committed to professional and personal development.

Join our amazing team and contribute as a: Administrative Assistant ABOUT THE ROLE This position will support the warehouse daily activities and assist support staff of the warehouse in McKinney, TX. WHAT YOU'LL ACCOMPLISH • Exercise and encourage core values including but not limited to; developing self and coaching others by inspiration and empowerment. • Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. • Promote a culture of safety and exhibit these behaviors. • Handle all vendors that come to the warehouse to drop off parts and suppliers. • Maintain & Clean Warehouse on a daily basis. • Carry out safety related inspections and tasks related to warehouse equipment. • Operate Forklift, Pallet jacks and be able to assist w/ heavy loading of parts once couriers arrive for their shifts. • Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviors. WHAT WE'RE LOOKING FOR Education:High School Diploma or equivalent Required Work Experience: 1-3 years in Warehouse setting, Must know how to operate a forklift and pallet jack Required Technical Skills: Basic knowledge about computers and Microsoft programs, SAP preferred. Additional Requirements: Must be able to lift a minimum of 50 lbs Knowledge of parts and materials related to the RMX Industry Must be able to complete all daily tasks in a timely manner Must be able to work in an environment with wide temperature ranges. Successful candidates must adhere to all safety protocols and proper use of Amrize approved Personal Protection Equipment ("PPE"), including but not limited to respirators. Employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit tests WHAT WE OFFER • Competitive salary • Retirement Savings: Choose from 401(k) pre-tax and/or Roth after-tax savings • Medical, Dental, Disability and Life Insurance • Holistic Health & Well-being programs • Health Savings Accounts (HSAs) & Flexible Spending Accounts (FSAs) for health and dependent care • Vision and other Voluntary benefits and discounts • Paid time off & paid holidays • Paid Parental Leave (maternity & paternity) • Educational Assistance Program • Dress for your day HR Contact: Julia Morgan SANTAELLA BUILDING INCLUSIVE WORKSPACES At Amrize, there is endless opportunity for you to play your part. Whether you're in a technical, managerial, or frontline role, you can shape a career that works for you. We're seeking builders, creative thinkers and innovators. Come put your expertise to work while developing the knowledge and skills to drive your career forward. With us you'll have the chance to build your ambition! Amrize North America Inc. takes pride in our hiring processes and our commitment that all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Amrize North America Inc, and its respective subsidiaries are Equal Opportunity Employers, deciding all employment on the basis of qualification, merit and business need. Amrize Canada Inc. is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please email recruiting-accommodations@amrize.com. This email address should only be used for accommodations and not general inquiries or resume submittals. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Under the Act, accommodations are available on request for candidates taking part in all aspects of the selection process. While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.

The Administrative Coordinator, Final Mile Operations provides essential administrative and operational support to both field teams and leadership within the Final Mile organization. This role ensures day-to-day administrative tasks are executed efficiently so internal and external customers can be best serviced. This role also entails supporting leadership with travel coordination, expense management, and meeting planning. The ideal candidate has a background in Final Mile operations and is highly organized, detail-oriented, and comfortable working in a fast-paced, field-driven environment. Essential Duties & Responsibilities: This role is critical to keeping Final Mile operations running smoothly by allowing field leaders and executives to focus on execution, performance, and customer experience-while ensuring administrative excellence behind the scenes. Field & Operational Support Provide administrative support to Final Mile field teams, including document coordination, reporting assistance, and operational follow-ups. Ensures daily reporting is provided to 3PL Providers to drive awareness and improved customer satisfaction. Assist with scheduling, communication, and coordination of operational priorities. Completes daily COI and Address Change managerial tasks to support the field. Serve as a point of contact for administrative questions from field teams, ensuring timely resolution and follow-up. Coordinate and book domestic travel for leadership team members, including flights, hotels, ground transportation, and itineraries. Leadership Support: Manage and process expense reports for Final Mile leadership, ensuring accuracy and compliance with company policies. Support planning and execution of meetings, offsites, and leadership events, including agenda coordination, materials preparation, and logistics. Maintain calendars, meeting schedules, and key deadlines for leadership as required. Administrative Excellence: Maintain organized records, trackers, and documentation to support operational and leadership needs. Assist with preparation of presentations, reports, and internal communications. Identify opportunities to improve administrative processes, efficiency, and consistency across Final Mile operations. Uphold a high level of confidentiality, professionalism, and attention to detail in all interactions. Requirements: Previous administrative, coordinator, or executive assistant experience, preferably in Final Mile or Logistics. Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously. High attention to detail and accuracy, particularly with expenses, scheduling, and documentation. Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and experience with expense and travel booking platforms. Excellent communication and interpersonal skills; comfortable interacting with field teams, leaders, and external partners. Ability to travel (20%) Arhaus is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Arhaus is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Arhaus are based on business needs, job requirements, and individual qualifications, without regard to race, color, sex, sexual orientation, gender identity, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Arhaus will not tolerate discrimination or harassment based on any of these characteristics. Arhaus encourages applicants of all ages.

Aqua, an Essential Utilities company, employs people in a variety of roles within our eight-state footprint, ranging from field workers and customer service representatives who are on the front lines working with customers, to scientists and engineer Administrative Assistant, Administrative, Wastewater, Assistant, Customer Experience, Area Manager, Manufacturing

We are seeking a highly organized and proactive Administrative Assistant to support a Sales and Marketing team. This role plays a key part in keeping day-to-day operations running smoothly by providing administrative, reporting, and coordination support. The ideal candidate is detail-oriented, comfortable juggling multiple priorities, and confident using the Microsoft Office Suite to create polished, accurate materials. Key Responsibilities Provide administrative support to Sales and Marketing leadership and teams Prepare, format, and maintain documents, presentations, reports, and spreadsheets Assist with sales reports, forecasts, and tracking tools Coordinate meetings, calendars, and travel as needed Support marketing initiatives by organizing materials, tracking timelines, and assisting with campaign execution Manage internal and external communications, including emails and document distribution Maintain organized digital and physical filing systems Handle ad hoc administrative projects to support business needs Qualifications & Skills 5+ years of experience in an administrative or support role, preferably supporting Sales or Marketing teams in CPG or Food Industry Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Excellent organizational and time-management skills Strong written and verbal communication abilities High attention to detail and accuracy Ability to manage multiple tasks and meet deadlines in a fast-paced environment Professional, dependable, and collaborative mindset Preferred (Nice to Have) Experience supporting Sales, Marketing, or Commercial teams Familiarity with CRM systems (Salesforce, HubSpot, etc.) Experience preparing customer-facing materials or presentations

Job Summary & Responsibilities: • Provide administrative support to in a team-oriented environment; Flexibility to support varying teams and cover where necessary • Assist in the coordination of travel arrangements as required; process high volume of expense reports or related invoices in a timely and compliant manner. • Arrange internal and client meetings on and off the Goldman Sachs campus - working with conference services to book conference rooms and catering, register guests, ensure materials organized • Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested • Handles highly confidential and sensitive client information with utmost discretion. • Support calendar management needs across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls • Assist with answering incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner • Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required • Adhere to Compliance regulations and gain the relevant approvals Skills & Qualifications Required: • Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information. • Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally • Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment • Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication. • Comfortable with providing remote support to executives and team members across differing cities. • Extreme attention to detail and organizational skills, with ability to prioritize tasks. • Quick learner and self-starter with excellent anticipation skills. • Pro-active problem solver and independent thinker; ability to follow-up as often as necessary. • Highest degree of integrity, professionalism, and diplomacy is required. • Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required. • Familiar with expense platforms such as SAP Concur • Supportive team player with a positive attitude. Education: Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Ideal Partners Staffing is seeking a highly organized Administrative Assistant to support a Director at a growing manufacturing facility in Irving TX. This role is onsite Monday-Friday 8am to 5pm and offers excellent benefits. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Administrative Assistant Responsibilities Handle and coordinate active calendars as well as coordinate travel Schedule and confirm meetings to include sending out agendas and offering follow-ups Ensure file organization based on office protocol Prepare presentations, documents and reports for internal and external meetings Provide ad hoc support around office as needed Qualifications Excel, PowerPoint Google Workspace required Strong technical abilities and exposure to ERP required Excellent verbal and wrritten communication required

Pay Range: $23.00-25.00/hour Duration: 6 months plus possible extensions Daily Work Schedule: Monday to Friday, 7:00 am to 3:30 pm some OT Job Description: Administrative Assistant Provide clerical and administrative support for ABC District. Responsibilities include: Invoice processing Create and maintain files, records and reports Purchase card reconciliation Timekeeping for various employees Maintain vehicle records Interact with all levels of employees Work with a minimum of detail supervision and guidance Handle administrative duties of a confidential nature Order and maintain office supplies Maintain group files and pertinent records Gather, compile and summarize various requests for information or special projects as required Must have good customer service and communication skills Make DIS/WMISService/Arealights corrections Damage claims Experience with Microsoft office products (word, excel, PowerPoint, etc.) Be on call rotation Note: Performs all essential aspects and functions of the job as well as any other specific job requirements. This candidate will also be required to assist others at any time and be subject to working overtime as necessary to support emergency activities. They may be required to report for work during adverse weather conditions. Location: Pantego Tx 76013 Duration: 6 months plus possible extensions Daily Work Schedule: Monday to Friday, 7:00 am to 3:30 pm some OT Pay Range: $23.00- $25.00 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other benefits mandated by appliable state or localities where you reside or work.