Executive assistant jobs in Plantation, FL - 637 jobs

The Legal, Executive Assistant plays a crucial role in supporting the Global legal Department in HQ. The position is responsible for assisting with various administrative and legal tasks to ensure the efficient operation the department. Accountabilities: Legal Assistants are responsible for organizing and managing legal documents, including contracts, court filings, briefs, litigation holds, eDiscovery and other legal matters. This may involve creating and maintaining filing systems, tracking document versions, and ensuring documents are easily accessible. Schedules appointments and meetings for the general counsel and attorneys, ensuring they are aware of their upcoming obligations and deadlines. Assists in drafting, formatting, and proofreading legal documents such as contracts, affidavits, and pleadings. They ensure that documents are correctly formatted and comply with legal standards. Drafting NDA's and routing for signatures and saving them in DocuSign CLM Handles sensitive and confidential information, must maintain strict confidentiality and follow ethical guidelines. Provides general administrative support, such as taking messages, managing office supplies, and assisting with office operations, including sending out US mail and overnight correspondences. Works closely with attorneys, and other legal professionals to provide support and maintain a smooth, functioning legal team. Notarizes documents for the company, which includes verifying the identity of signatories, witnessing signatures, and applying an official notary seal. Confirm that the notarized/apostilled documents meet global legal requirements (including Certifications for internal departments). Work with registered agents to file corporate annual reports and maintain accurate corporate governance records Confirm with respective business locations to ensure accurate information is conveyed for renewals of business licenses Partner with the internal Tax department to ensure the accuracy of information submitted for renewals of business taxes, franchise sales taxes, etc. Review invoices received against Billing Guidelines before processing for payment, provide payment information upon request to vendors and setup new vendors as needed Create travel arrangements and expense reports for general counsel and local attorneys as requested Prepare and submit IT access forms for approval as needed Work with Legal Operations and General Counsel to print, compile and prepare meeting books for Board of Directors quarterly meetings Process reimbursement of expenses for Board of Directors Records management: prepare hard copies for archiving as designated by attorneys, create records transfer list and work with the Records Analyst to coordinate transfer to archives and/call back boxes from the retention list as needed Ability to provide CEO support when needed Assist with internal/external auditor requests MISC projects as assigned. Minimum Skills Required: A bachelor's degree in a related field, such as paralegal studies, legal studies, or a relevant discipline, is preferred. Commissioned as a notary public in Florida. 5 Years prior experience working as a paralegal or in a legal support role. Strong understanding of legal procedures, regulations, and court rules. Proficiency in Microsoft Office, legal research databases, and DocuSign. Effective written and verbal communication skills. Proficiency in Organizational and research skills. Posses strong Teamwork and Problem Solving abilities. Flexibility ***Please note: This position does not qualify for relocation expenses. *** Fresh Del Monte Produce Inc. is a global leader in the production, distribution, and marketing of fresh and fresh-cut fruits and vegetables. Our diverse product portfolio also includes prepared fruits and vegetables, juices, beverages, snacks, and desserts-available in over 80 countries worldwide. With operations spanning more than 35 countries, we've proudly been nourishing families for over 135 years. We are committed to maintaining a drug-free workplace and are proud to be an Equal Opportunity Employer. Fresh Del Monte and its affiliates do not discriminate based on race, color, religion, national origin, age, disability, gender, veteran status, or any other characteristic protected by applicable law. We also participate in E-Verify* where applicable, to ensure employment authorization eligibility. Driven by our core values-Excellence, Care, Passion, Trust, and Creativity-we invite you to explore our career opportunities and join our FRESH team.

We're currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Objectives of this role Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld Responsibilities Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site

Executive and Personal Assistant for MaxTheMeatGuy This is not a traditional assistant role. We're hiring a highly trusted right-hand person to support both the MaxTheMeatGuy team and the logistics that make the work possible. This role blends content operations, coordination, errands, and personal support. No two days will be the same and there will be a large variety of responsibilities we will lean on you for which are listed out below (but not limited to the below). We need someone who is tech savvy, responsible, loves to work hard, stays calm in stressful situations and is ready for anything. Brand & Work Support • Posting and scheduling content • Sorting, organizing, and sending footage to editors • Planning videos and tracking shoot needs • Sourcing ingredients and props (sometimes last-minute) • Communicating with editors, designers, contractors, and collaborators • Assisting with travel logistics • Acting as a point of contact for the team • Setting up sets, cameras and prepping the studio for filming days • Drafting scripts for videos • Staying on top of deadlines for branded content Personal Support • Checking on cats • Meeting cleaners or service providers • Running errands (sometimes far away) • Helping with gifting • Handling small but critical tasks that free up filming time Qualifications • Extremely reliable and detail-oriented • Proactive and adaptable • Organized but flexible • Comfortable driving and running errands • Tech-capable with files, messages, and posting • Calm, discreet, and professional This Role is Not for Someone Who • Needs a fixed daily schedule or 9-5 • Is uncomfortable with last-minute tasks or changes • Only wants creative work and not logistics or errands • Is looking for a purely remote role Pay & Structure • Competitive pay based on experience • Hybrid role (remote + in-person support required) • Full-time commitment with support needed on the weekends • Must live in Miami and have a car How to Apply Please apply here or send your resume to ********************** along with a short introduction explaining why this role excites you and your relevant experience.

Type: Full-time Seniority: Intermediate (2-3+ Years Experience) Reports to: CEO and CPO Works closely with: Senior Executive Assistant (EA) About FanBasis FanBasis is a leading platform enabling entrepreneurs, experts, and creators to build and scale digital product and service-based businesses. It offers tools for managing offers, courses, communities, memberships, and more, simplifying operations with built-in payment processing, subscription management, and engagement features. As a one-stop shop for the internet economy, FanBasis empowers its growing seller base through innovative, scalable solutions. With strategic partnerships, FanBasis is revolutionizing how digital businesses operate and thrive. Role Description The Executive Personal Assistant (EPA) serves as a trusted right hand to both the CEO and the Chief Product Officer (CPO), providing high-level support across executive priorities with a strong emphasis on discretion, anticipation, and operational excellence. This role supports both business and personal matters for the CEO, and personal assistant tasks only for the CPO. The EPA works hand-in-hand with a Senior Executive Assistant to divide and conquer projects, ensure seamless coverage, and keep leadership priorities moving forward. With a 24/7 mindset, this role requires adaptability, sound judgment, and the ability to stay several steps ahead in a fast-paced, high-growth environment. As the face of the office, the EPA is positioned at the front of the office to welcome high-level clients, investors, and stakeholders, creating a polished and professional first impression. Key Responsibilities Executive & Personal Support - CEO Manage and optimize the CEO's complex calendar and daily schedule (business + personal) Coordinate domestic and international travel for the CEO (business + personal), as well as company-wide travel coordination when needed using a centralized travel management platform Screen, prioritize, and respond to incoming communications as appropriate Set up meetings, attend when needed, take notes, and ensure follow-ups are completed Prepare expense reports and track reimbursements Administer vendor and contractor payments via payment platforms Support time-sensitive projects including: Building presentations Designing materials in Canva Compiling research Drafting documents Coordinating cross-functional follow-ups Handle confidential and high-priority personal matters with discretion Personal Support - CPO Manage personal calendar scheduling and logistics Book personal travel, reservations, and appointments Assist with personal errands, purchases, and one-off requests Track personal project timelines and reminders (Note: This role does not handle business or operational responsibilities for the CPO.) Office Management & Front Office Presence (In coordination with the Senior EA) Serve as the primary greeter for high-level clients, investors, and external stakeholders Maintain office and breakroom supplies; manage inventory levels Liaise with vendors, property management, and tech support Support office culture initiatives and internal events Collaboration with Senior Executive Assistant Work closely with the Senior EA to align on priorities, workflows, and coverage Partner on large initiatives and special projects Ensure clear handoffs and communication across leadership support functions Qualifications Exceptional organizational skills managing complex schedules and priorities High level of discretion and confidentiality with sensitive information Proactive, resilient, and adaptable in a fast-paced environment Strong attention to detail and follow-through Tech-savvy with Google Workspace, payment platforms, and Canva Experience with office management and vendor coordination Flexible availability with a 24/7 support mindset Prior experience as an Executive Assistant or Personal Assistant preferred Who You Are You are a highly reliable, proactive Executive Personal Assistant who thrives in a high-touch, fast-moving environment. You understand that supporting senior leadership sometimes extends beyond standard office hours and are comfortable being available as needed to ensure priorities are handled seamlessly. You take pride in being hands-on and resourceful-whether that means coordinating complex schedules, handling last-minute requests, or stepping out to run personal errands when required. No task is beneath you; you approach every responsibility with professionalism, discretion, and a solutions-first mindset. Benefits Competitive salary and benefits package Gym membership packages Paid time off and company-paid holidays In-person work environment in Miami, FL Team-Buidling events, company lunches, and swag Opportunity to be a part of a fast-growing team of Industry Experts. Work Environment Collaborative, in-office environment with regular interaction among leadership and team members. Occasional short trips outside the office for errands or task-related needs. Minimal to no travel required.

JRN #2362 We are looking for an Executive & Personal Assistant to act as a highly trusted extension of the CEO, providing comprehensive support across a fast-moving, high-growth organization while also overseeing the day-to-day coordination of her professional and personal affairs. This role calls for exceptional organizational skill, discretion, forward-thinking, and the ability to work autonomously with strong judgment. The ideal candidate is a polished communicator with a flexible, responsive, and proactive approach, well-suited to supporting a dynamic executive. OPEN TO CANDIDATES INTERESTED IN RELOCATING TO MIAMI. Key Responsibilities Oversee and maintain the CEO's calendar, managing both business and personal commitments. Proactively structure and manage daily and weekly schedules for the CEO and family. Coordinate all executive travel in close partnership with the travel team, including domestic and international flights, accommodations, ground transportation, and end-to-end logistics. Ensure the CEO is fully prepared for meetings by compiling, organizing, and summarizing relevant materials, presentations, and key information. Support daily office operations by organizing the CEO's workspace, preparing meeting spaces. Prepare, submit, and track expense reports. Act as a central point of communication between business and personal contacts. Run ad hoc errands as needed and manage office and supply inventory for both the CEO's home office and company offices. Serve as a strategic gatekeeper and trusted thought partner to the CEO by anticipating needs, identifying conflicts or pressure points, and proactively recommending solutions to protect time, focus, and energy. Oversee personal and professional gifting, important dates, and key touchpoints (birthdays, holidays, thank-yous, and special occasions). Qualifications 8-10+ years of relevant experience supporting senior-level executives in high-paced, complex environments Bachelor's degree required Strong “no task too big or too small” mentality with a positive, solutions-oriented attitude Advanced proficiency in Microsoft and Google Suites, iCloud/iCal (Slack and Asana a plus) Exceptional ability to anticipate needs and plan several steps ahead Polished communication skills, sound decision-making, and consistent professionalism Proven discretion and ability to manage confidential and sensitive information Highly adaptable, with the ability to think creatively and propose solutions as priorities evolve Extremely organized and detail-driven Location: on-site daily in Miami, Fl. Salary: up to $160k DOE, BENEFITS, PTO, ETC. RELOCATION ASSISTANCE PROVIDED FOR CANDIDATES RELOCATING TO MIAMI.

We are working with a client in Fort Lauderdale that is looking for an experienced Executive Assistant to join their team. This role is 100% onsite. The Executive Assistant is responsible for the day-to-day administrative support of the C-Suite Leadership. This position will be privy to highly confidential and sensitive information and materials and must be able to manage information in a professional and private manner. Executive Assistant Responsibilities: Provides administrative assistance, such as preparing presentations in Word, Excel, and / or PowerPoint, conducting research for related materials on behalf of C-Suite leadership. Manages calendars and meetings, including sending reminders, event preparation and organizing catering, when necessary. Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting, analyzing, and proof-reading information, initiating telecommunications. Completes expense reports on behalf of C-Suite leadership. Organizes materials for all meetings including preparation of research, briefing / event memos, and related materials. Acts as a liaison with other departments, centers, and outside agencies / companies at the highest executive level, (i.e., CEO's, staff members, volunteers, executive assistants, etc.) Provides excellent customer service to all staff, board, volunteers, members, and guests. Maintains confidential, sensitive information and materials in a professional and private manner. Implements all work assignments required from the C-SUITE with a sense of urgency, including budget preparation, supply fulfillment, filing and assist with other specialized business functions within the Association as assigned. Works as a cohesive member of the Executive Assistant team with the day-to-day operations of Senior Management; ensuring proper coverage of Senior Management assistance and with events and projects as assigned. Other duties as assigned. Executive Assistant Qualifications: Bachelor's degree or comparable experience in related field. Minimum of five years of experience working in an Executive Assistant role supporting C-Level executives. Advanced proficiency in Microsoft Office (Word, Excel, and Power Point). Excellent communicator, able to interact with people of all levels in a confident and professional manner. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Ability to maintain confidentiality and manage sensitive situations. Excellent customer service skills.

Hanwha Aviation is a commercial aeroengine leasing and maintenance platform headquartered in Singapore, with offices in Singapore, Seoul, Dublin, Miami, and Boca Raton. Role Description This is a full-time, on-site role located in Boca Raton, FL, for an Executive Assistant to the Chief Executive Officer. The Executive Assistant will support the CEO by managing daily schedules and appointments, preparing expense reports, handling correspondence, and providing comprehensive executive and administrative assistance. The role also involves organizing meetings, maintaining effective communication, and ensuring timely follow-ups on tasks, while maintaining confidentiality and professionalism. Qualifications Proficiency in Executive Administrative Assistance and Executive Support Experience in managing Expense Reports and Diary Management Strong Administrative Assistance skills Outstanding organizational and time management abilities Effective communication skills, both written and verbal Ability to handle confidential information with discretion Bachelor's degree preferred or proven equivalent experience Proficiency in office productivity software and tools

Founded in 1950, Club Med pioneered the all-inclusive vacation concept and has become the global leader in its market. The company embodies an upscale, friendly, and multicultural spirit, operating 70 resorts in some of the most beautiful locations worldwide, as well as a cruise ship and luxury villas and chalets. Club Med is synonymous with dreams and happiness, offering a unique, family-friendly, and upscale all-inclusive experience. Office Manager and CEO & VP Administrative Assistant Reporting Structure The Office Manager and CEO & VP Administrative Assistant reports directly to the CEO and is based in Miami. Key Missions and Responsibilities CEO & VP Administrative Assistant Coordinate all travel arrangements for the CEO and executive team. Maintain and update the CEO's calendar, including travel, vacations, and team schedules. Enter expenses into the system promptly for payroll purposes for the Executive Committee Team. Schedule meetings as required. Prepare internal and external communications, such as memos, emails, presentations, and reports. Act as the primary point of contact among executives, employees, clients, and external partners. Process expenses through MSH. Office Manager Oversee and support all administrative functions in the office to ensure smooth operations. Manage office supplies inventory and place orders when necessary. Coordinate the assignment of captains for Fire/Evacuation plans in the building. Greet visitors and handle incoming and outgoing mail, including FedEx packages. Ensure the postage machine is operational and coordinates with accounting Assist with office layout planning, office moves and managing IT infrastructure. Manage the office budget. Identify and implement opportunities for process and office management improvements. Offer additional administrative support as needed, including scheduling group meetings, maintaining calendars, conducting research, and preparing reports. Requirements Proven experience as an Executive Administrative Assistant supporting C-level executives. Excellent proficiency in MS Office applications. Superior organizational and time management skills. Familiarity with office gadgets and applications, such as e-calendars and copy machines. Exceptional verbal and written communication skills. Discretion and confidentiality in handling sensitive information. High School diploma required; PA diploma or certification is a plus.

We have a unique opportunity for the right person! Our top producing group is seeking an energetic and enthusiastic licensed real estate sales associate to join our luxury real estate team! The ideal candidate must have an active FL real estate license, superior analytical and writing skills, a great customer service demeanor, and the ability to learn quickly in an extremely fast paced environment. This position will require administrative tasks as needed. If you thrive on juggling multiple tasks and would enjoy collaborating with a team that is consistently breaking records, please submit your resume ASAP! Job Functions Prepare homes to be shown to prospective buyers, secure home after showings show homes, describe features, as needed. set appointments for showings and maintain calendar, prepare itineraries attend inspections and walk through appointments keep informed of market conditions, develop market analysis in selling area update seller on showing activities, strategic listing adjustments schedule and host open houses, brokers opens and special events maintain list of visitors review client list to ensure entry into CRM and follow up respond to leads, answer prospect calls accurately prepare correspondence, documents, Contracts, etc audit listing inventory maintain key controls deliver presentations, client gifts write copy and assist marketing department Desired Skills Strong intiative Proficient in MLS Matrix, Microsoft Office Suite, Top Producer Team Player Able to work under pressure and meet short deadlines Flexible multi-tasker with the ability to prioritize assignments Willing to do administrative and personal work as needed Requirements FL Real Estate Sales Associate Real Estate: 1 year Spanish & English required Marketing background or interest Reliable transportation Work 5 days per week including weekends Ability to read and write English & Spanish accurately Job Type: Full-time Experience: Customer Service: 1 year (Preferred) License/Certification: Florida Real Estate Sales Associate License (Required) Driver's License (Required)

Gulla CPA is a rapidly growing CPA and advisory firm dedicated to delivering exceptional client service. We are looking for an Administrative Assistant professional who will serve as the first point of contact for clients, visitors, and callers. This role is essential to maintaining the smooth operation of the office and ensuring every client interaction reflects the professionalism and service standards of Gulla CPA. Role Summary The Administrative Assistant ensures that every client, visitor, and caller receives friendly, prompt, and professional support. This position supports daily office operations, assists with administrative tasks, and helps the team stay organized during a period of rapid company growth. Key Responsibilities 1. Client and Visitor Interaction Answer incoming phone calls promptly and professionally, directing them to the appropriate team members Greet clients and visitors warmly upon arrival and ensure they feel welcomed Manage client check-ins and assist with meeting coordination and logistics Represent Gulla CPA with a positive, professional, and service-oriented attitude 2. Administrative Support and Daily Operations Perform daily administrative tasks including scanning, copying, filing, and organizing documents Handle all incoming and outgoing mail, packages, and deliveries Support scheduling, appointment coordination, and meeting preparation as needed Maintain office supplies, ensuring the workspace is well-stocked, organized, and operating smoothly 3. Communication and Coordination Act as a primary communication link between clients and staff Record accurate messages and deliver them promptly to the appropriate team members Assist the Super Admin and Operations team with document collection and basic client coordination Maintain strict confidentiality and professionalism when handling sensitive or private information Qualifications Previous experience in an administrative, front desk, or customer-facing role Strong communication and interpersonal skills Professional, friendly, and polished demeanor Ability to multitask, prioritize, and stay organized in a fast-paced environment Basic computer skills, including proficiency with email, calendars, and office software Dependable, punctual, and committed to high-quality client service What We're Looking For Someone who enjoys helping people and creating a welcoming environment A professional who can represent the brand well, whether answering phones, greeting clients, or supporting the team A reliable team member who keeps the office running smoothly Someone who thrives in a growing company and is ready to support day-to-day operations What We Offer A role where your work makes a real impact on the success of the firm A collaborative culture that values reliability, initiative, and growth Competitive compensation based on experience PTO, holidays, 401(k), and health insurance for full-time employees A chance to grow alongside a firm that's scaling nationally Who We Are at Gulla CPAs & Advisors Since 2019, Gulla CPA has grown from a humble local firm to a trusted financial partner serving business owners across the U.S. and internationally. Our Mission: To empower business owners with financial clarity and proactive strategies so they can take control of their financial journey. We're a dynamic CPA and advisory firm offering: Accounting Tax Compliance Tax Advisory & Consulting Fractional CFO Services Ready to be the person who keeps everything running smoothly? Apply today and help us build something extraordinary.

The Flacks Group of companies is seeking and executive assistant to support its executive team in it newly planned head office in Coral Gables, Florida Founded in 1983, The Flacks Group of companies operates a portfolio with $4 billion in assets. The company specializes in acquiring and revitalizing distressed businesses in the manufacturing, industrial, processing, and engineering sectors, with revenues between $50 million and $2 billion and distressed real estate. The objective is to build and hold long-term, and create value through strategic acquisitions and management initiatives. The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members, reporting directly to the CEO. The Executive Assistant will provide support to the management team, including the Chairmen, CEO, CFO and CIO. The Executive Assistant also serves as a liaison to the CEOs and management teams of the portfolio companies; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Key Responsibilities: Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Arrange travel and accommodations for executives. Prepare expense reports. Ability to function well in a high-paced environment; performs additional duties as assigned by executives. Manage the Executive's contacts. Assist in preparing and managing presentations and decks. Prepare and manage financial reports. Skills Required: Bachelor's degree required 5+ years of related experience required in working in an executive assistant role supporting C-Level executives. Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Ability to communicate effectively and professionally Salary: $60k-$70k based on experience plus benefits

We are currently seeking an experienced Administrative Assistant to join our Team in Ft. Lauderdale. If you're ready to work alongside an incredibly fun and passionate team, this is a great opportunity for you! We are looking for a team member who is: Is a proactive thinker Takes a proactive approach to managing day to day functional activities Enthusiastic to successfully collaborate with team members and contribute solutions to challenges with a positive attitude Do you have? A bachelor's degree in Business Administration or a related field A year office of experience in a similar role Excellent written and communications skills with a strong attention to detail Knowledge of Microsoft (preferred) Experience in travel arrangements (preferred) Experience with expense reports (preferred) Job responsibilities will include: Reception and front desk responsibilities Office operations including but not limited to: Mail coordination, collection and distribution; Common space upkeep, and supply inventory and replenishment; Maintain and schedule us of office conference rooms and onsite guesthouse Create and update expense reports while verifying relevant support documents Handle communication with employee, clients and vendors via phone, email and in-person with a positive and professional approach Assist with coordination of firm events, meetings, and celebrations Assist with coordination and tracking of internal trainings and meeting sessions Assist with scheduling candidate interviews and coordination with hiring teams At EDSA, we are creative thinkers, enthusiastic collaborators and passionate about design. We spend our days designing the most amazing places and we have a fun time doing it. Are you ready to join our talented team? We're looking for dedicated, innovative professionals who are passionate about working for a firm that is shaping the future through planning, landscape architecture and urban design. We care deeply about our team members, both in and outside of the office. That's why we provide each of our employees with the following total rewards package: Competitive salaries Employee benefits paid for at 100% Biannual bonuses A gracious wellness stipend Firmwide cultural celebrations Financial wellness initiatives with a 401(k) And much more

Executive Assistant to the CEO (In\-Office) Work Arrangement: Full\-Time | In\-Office Start: Immediate ASC Global is a fast\-moving, global electronic components distributor operating since 1996. Our CEO runs at high speed, across multiple priorities, and we're looking for a sharp, proactive Executive Assistant who can keep up \- and ideally stay one step ahead. This is not a passive support role. This is for someone who sees a problem, proposes a solution, and executes without needing to be chased. What You'll Be Doing Act as the CEO's right hand in day\-to\-day operations Anticipate needs, flag issues early, and propose practical solutions Handle scheduling, coordination, follow\-ups, and ad\-hoc tasks Support office operations and assist with logistics as needed Occasionally lift and move boxes or equipment (this is an active office) Communicate confidently with internal teams and external contacts Thrive in a busy, high\-pressure, constantly changing environment What We're Looking For Excellent attitude and strong work ethic Highly available, responsive, and reliable Strong interpersonal and communication skills Naturally proactive-you don't wait to be told Comfortable with physical tasks when required Able to stay calm, organized, and effective under pressure Located in or able to commute to Tamarac, Florida Nice to Have Bachelor's degree Prior experience supporting senior leadership Exposure to fast\-paced office or operations environments What We Offer Competitive salary (based on experience) Standard benefits package Direct exposure to executive decision\-making A role with real responsibility and trust Long\-term growth potential for the right person If you're someone who enjoys being in the center of action, solving problems in real time, and keeping a busy operation running smoothly \- this role will suit you perfectly. Apply now. We move fast. Requirements What We're Looking For Excellent attitude and strong work ethic Highly available, responsive, and reliable Strong interpersonal and communication skills Naturally proactive-you don't wait to be told Comfortable with physical tasks when required Able to stay calm, organized, and effective under pressure Located in or able to commute to Tamarac, Florida Nice to Have Bachelor's degree Prior experience supporting senior leadership Exposure to fast\-paced office or operations environments Benefits What We Offer Competitive salary (based on experience) Standard benefits package Direct exposure to executive decision\-making A role with real responsibility and trust Long\-term growth potential for the right person "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"700853235","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Administration"},{"field Label":"City","uitype":1,"value":"Fort Lauderdale"},{"field Label":"State\/Province","uitype":1,"value":"Florida"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"33301"}],"header Name":"Executive Assistant to the CEO","widget Id":"**********00072311","awli IntegId":"urn:li:organization:3758984","is JobBoard":"false","user Id":"**********00277007","attach Arr":[],"awli ApiKey":"86bseova2sjhdz","custom Template":"3","awli HashKey":"843d3ec372bd0e4ac3dadc3a90ab3ac6e9ea4a32ffbafbbe97d41d89dd7ca97514ad4fb0b228e98f08217b394dc0de4530e377b**********af63f29c07ff540","is CandidateLoginEnabled":true,"job Id":"**********07882021","FontSize":"12","google IndexUrl":"https:\/\/asctoday.zohorecruit.com\/recruit\/ViewJob.na?digest=961Gs49l.p5.5KVV2e40i7s523jOlOp694@ALGYW1gw\-&embedsource=Google","location":"Fort Lauderdale","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"nkfxpa8129a34a90a4fa5ad270c92b890422a"}

Our client, a highly reputable family office, is looking to hire a Personal / Executive Assistant for their West Palm Beach office. In this role, the candidate will provide end-to-end administrative, personal, and executive support across both personal and business matters. The successful candidate will demonstrate sound judgment, adaptability, and clear communication, with a can-do, flexible attitude. Candidate will have the ability to remain available, with notice, for key engagements and online during travel, when needed. This is an exciting opportunity to get involved, wear different hats, and join a dynamic team! RESPONSIBILITIES Manage all travel, dining, and accommodation arrangements, ensuring seamless logistics and detailed itineraries Coordinate calendars across multiple individuals, working closely with assistants, executives, and household staff Proactively oversee scheduling, personal appointments, reservations, and confirmations to ensure accuracy and efficiency Prepare and submit expense reports and track related documentation Plan, organize, and support business, personal and social engagements, including family gatherings and private events Welcome and assist guests in both office and household settings with professionalism and discretion Maintain ongoing communication with administrative colleagues and household team members Coordinate the pickup and delivery of personal items such as packages and mail Research, source, and purchase items as requested, including online and in-person shopping Maintain organized electronic filing systems Track incoming and outgoing correspondence, ensuring materials are properly filed Conduct research on various topics, summarize findings, and maintain related records Ongoing ad hoc assignments and projects as requested REQUIREMENTS 3+ years of relevant experience in a similar role - out of hospitality is a plus! Strong verbal and written communication skills Proficiency with Microsoft Office Suite and comfort with modern technology, including apps and smartphones Exceptional organizational skills and strong attention to detail Flexible approach with the ability to operate beyond a set job scope Confident, capable, and solutions-oriented professional Ability to manage multiple requests simultaneously, prioritize effectively, and respond with urgency when needed Proactive self-starter who takes initiative and follows through Ability to work flexible hours if needed (i.e. for events or to stay online when principals are traveling, etc.) Comfortable adapting to last-minute changes Able to work independently while collaborating effectively with a broader team Willingness to travel between residences as required College degree preferred SALARY $100-$135K (DOE) + Benefits + Discretionary Bonus Opportunity + Perks! HOURS 8:30am-5:30pm (DOE) + flexibility if needed This role is on-site, 5x/ a week, with the ability to travel between the office and residences There will also be flexibility to WFH during certain times of the year #IND1

Job Description We are seeking a highly organized and detail-oriented Executive Assistant/Special Projects Coordinator supporting an Executive and their team engaged in Government Affairs and Public Relations. The Executive Assistant/Special Projects Coordinator performs the following essential functions: Providing high-level executive administrative support to a Senior Executive and their team Calendar management and appointment scheduling Coordinating travel arrangements and being available to travel as needed Coordinating special events Develop local regional contacts and surrogates to create partnerships with Florida government officials (tours, town halls, press conferences, speaking opportunities) Scheduling meetings with newly elected Florida members and leadership in targeted committees on State/Federal level Identify through trend tracking opportunities, trends, and innovations in Florida's workforce and talent pipeline to remain current with talent and workforce demands Assisting with special projects Plan, coordinate, and prepare materials for meetings Take meeting minutes, track action items and ensure follow up on deliverables EDUCATION, EXPERIENCE AND TRAINING: Bachelor's degree Strong communication and interpersonal skills Prior experience supporting C-suite Executive and their team required. Proven ability to work under pressure while maintaining a positive team attitude. Ability to work in a fast-paced environment with competing deadlines and changing priorities Ability to manage complex calendars and travel arrangements. Excellent computer skills Will require some travel

Open Requirements for Person with Disability Role- Billing Executive Work Mode- Work from Office Interview Mode- Walk in Interview Experience- 3-5 Years Ctc- 4-6LPA Disability Type- Locomotor Disability, Low Vision, Hard of Hearing, Dwarfism, Muscular Dystrophy, Blood Disorder Job Description- 1. Prepare picking list and share with dispatch team 2. Prepare invoices for customer 3. Prepare report for billing as per management requirement 4. Ensure accounts teams has all up to date data Qualifications Diploma and B.E Additional Information All your information will be kept confidential according to EEO guidelines.

Executive Assistant / Office Coordinator Compensation: $60,000-$70,000 Join a dynamic, high-growth real estate investment and development team that is reshaping city skylines and building some of the most exciting urban projects in South Florida. This is a fast-paced, entrepreneurial environment where every day brings new challenges, high-profile deals, and the opportunity to make a visible impact on the organization's success. If you thrive in a polished, professional, and forward-thinking setting, this is where your skills will shine. This is more than just an administrative position-it's your chance to become the right-hand to senior leadership, the hub of office operations, and the person who keeps the team running like a well-oiled machine. You'll be entrusted with critical tasks, from coordinating high-level meetings to managing complex schedules and overseeing office operations. If you love variety, enjoy being at the center of action, and want a role where your contributions are highly visible and valued, this is the opportunity you've been waiting for. Key Responsibilities Be the ultimate partner to senior executives, managing calendars, travel, and meetings with precision and flair Serve as the main point of contact for internal teams, clients, and partners, handling communications with professionalism and energy Own the daily operations of the office, keeping everything organized, efficient, and running seamlessly Coordinate and track projects across multiple teams, ensuring deadlines are met and priorities are clear Manage and maintain key documents, contracts, and confidential materials with discretion Support special initiatives, presentations, and high-impact projects that contribute directly to business growth Anticipate needs, solve problems proactively, and be the go-to person who keeps the office and leadership one step ahead Qualifications 3+ years of experience as an Executive Assistant, Office Manager, or similar role Proven track record of supporting senior leadership in fast-paced, high-stakes environments Exceptional organizational, multitasking, and prioritization skills High level of discretion, professionalism, and reliability Excellent written and verbal communication skills Proficiency with Microsoft Office and general office systems Fully in-office in Miami and comfortable operating in a fast-moving, entrepreneurial environment Compensation Base salary range: $60,000-$70,000, commensurate with experience Full-time, in-office role based in Miami

Under limited supervision the purpose of the job is to provide and oversee a diverse range of support activities for a department, which require specialized knowledge and comprehensive administrative, organizational, and operational skills. Employees in this classification are responsible for participating in operational planning and coordinating the development and administration of departmental operating policies and procedures. Composes and/or assists in the development of manuals, grant proposals, and/or similar documents. Serves as an administrative liaison with internal departments and outside agencies, as required. Trains, supervises, and evaluates administrative staff engaged in various support activities. Performs related work as directed. Minimum Education: * Associate degree required. Bachelor's degree strongly preferred. * An equivalent combination of experience and education may be considered. Minimum Experience/Training: * At least seven years of general administrative support, office, or related experience required. Three years must be at the executive/office management level. Two years of direct supervisory or lead experience required. Experience in a higher education setting preferred. Essential Functions: * Daily - 10%: Responsible for the protection and safe-keeping of confidential data acquired during the course of work using discretion and judgment regarding payroll, salary or related issues. * Daily - 10%:Performs complex and diverse duties in support of a work area or group of individuals, programs and projects which requires interpretation and resolutions of highly varied situations and problems. * Daily - 10%: Composes and edits internal and external correspondence and documents including Power Point presentations, desktop publishing, Excel spreadsheets and tables. * Other As needed - 10%: Coordinates initiatives such as grant proposals and site visits. May be involved with research and document preparation for accreditation and institutional effectiveness, etc. May update department webpages. * Daily - 10%: Monitors and orders inventory. Establishes supply budgets; selects vendors, uses signature, and authorizes purchases. Responsible for staying within budget and following budgetary guidelines; participates in the planning of budgets. * Other As needed - 10%: Plans and coordinates short-term and future high profile events. Typically creates such events from scratch. This includes invitations developed with designer and preparation/development of tentative guest lists. Planning typically requires coordination and input from multiple people/units. May represent work area at such events. * Daily - 15%: Schedules complex appointments, answers phone, meetings, and travel arrangements working with multiple calendars and constituents; attends meetings; records, interprets, and distributes minutes from said meetings. * Daily- 10%: Working with leadership, drafts, monitors, and reconciles budgets. Investigates and reconciles accounting statements, fixes discrepancies, maintains personnel commitments, checks salaries, performs projections for individual accounts, monitors spending limits. Prepares and processes purchasing and accounting forms. * Daily - 5%: Delegates to and follows-up on work of others. Trains others regarding policies and procedures. May audit work of others for accuracy. May assist in the hiring decision for lower-level staff. * Other As needed - 10%: Performs other related duties as required, including work performed at lower levels, when necessary. Knowledge, Skills, and Abilities: * Advanced PowerPoint skills. * Ability to train and coordinates work of lower-level, office support staff, student employees, and/or temporary staff * Ability to compose and/or assist in the development of manuals, annual reports, and/or similar documents. * Requires office management and supervisory skills. Requires thorough understanding of own work and how it impacts operations outside own work unit. * Ability to recognize needs of unit and how it impacts other areas at Broward and understand own role relative to all areas. * Advanced and varied computer software skills required. Able to identify and learn new programs and software skills as necessary. Easily navigates the Internet; performs more complex searches. * Excellent interpersonal and communication skills in order to represent the work area and the larger Broward community. Our Culture: * At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty. Broward College offers an exceptional benefits package, including, but not limited to: * Affordable High Quality Healthcare Insurance (Medical, Dental & Vision) * Retirement Options - Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan * Wellness Program * Vacation/Paid Time Off * Winter and Spring Break Off * Paid Parental Leave * Tuition Assistance and Tuition Reimbursement are available to employees and family members Job Title Senior Executive Assistant Position Number P0078833 Job Status Full time Regular Department Marketing Location Willis Holcombe Center Pay Grade 415 Salary $49,500 - $56,500 (Salary commensurate with education and experience) Work Shift First Shift Work Schedule Monday-Friday/Weekends/Varies Hours Per Week 40 Posting End Date Open Until Filled Comments To be considered for this position, a completed online employment application form along with a resume are required. Designated Essential Personnel No FLSA Status Exempt Position Classification Professional Technical Staff (PTS) Special Instructions to Applicant: For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to **************** or fax to ************, stating clearly the position name(s) and position number(s) the transcript is to be attached to. Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date. Please note that multiple documents can be uploaded in the "Resume/CV/Transcript/License/Certification" section of the application Please refer to link with the instructions on how to submit an application with multiple documents. *********************************************************************************** Employment is contingent upon successful completion of the required background screening process. Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes. Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college's non-discrimination policies, contact the Vice President for Talent and Culture at ************, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309. Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at ********************. Disclaimer The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.

Fully onsite in Doral, FL - Need someone to start asap. Responsibilities Act as the point of contact among executives, employees, clients and other external partners Manage information flow in a timely and accurate manner Manage executives' calendars and set up meetings Make travel and accommodation arrangements Rack daily expenses and prepare weekly, monthly or quarterly reports Oversee the performance of other clerical staff Act as an office manager by keeping up with office supply inventory Format information for internal and external communication - memos, emails, presentations, reports Take minutes during meetings Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system Requirements and skills Work experience as an Executive Assistant to the CEO 5 years of experience within a large global company Bachelor's degree. Bilingual in Spanish Outstanding organizational and time management skills Excellent verbal and written communications skills