Executive Assistant Jobs in Port Saint Lucie, FL

Executive Assistant Needed for CEO of the Chamber of Commerce of the Palm Beaches ... The Executive Assistant to the CEO plays a pivotal role in supporting the leadership and strategic direction of the Chamber of Commerce. This position requires a highly organized, detail-oriented professional to manage the CEO's schedule, handle communications, coordinate key initiatives, and ensure the smooth functioning of the office. The role also involves acting as a liaison for committees, managing the Chamber's Trustee Program and supporting special projects. Key Responsibilities: - · Manage and maintain the CEO's calendar, appointments, and correspondence. · Oversee day-to-day office management to ensure operational efficiency. · Serve as a primary liaison for the Executive Committee, Board of Directors, and Governmental Affairs Committee. · Manage the Trustee Program, including communication, engagement, and event coordination. · Plan and organize 4-6 Trustee-related events annually, ensuring they are executed smoothly and successfully. · Proofread internal and external communications for clarity and professionalism. · Order and maintain office supplies to support daily operations. · Respond promptly and professionally to email inquiries. · Assist with the planning and execution of additional special events as needed. · Perform additional duties and special projects as assigned by the CEO. Qualifications: · Bachelor's degree in business administration, communications, or related field preferred · 2+ years of experience as an executive assistant or in a similar role supporting senior executives · Bilingual English and Spanish preferred. · Exceptional organizational and time management skills. · Strong written and verbal communication abilities. · Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools. · High attention to detail with the ability to prioritize and manage multiple tasks efficiently. · Discretion and professionalism in managing confidential matters. · Proactive and resourceful in anticipating the CEO's needs. · Strong interpersonal skills with the ability to interact effectively with stakeholders at all levels.

Rossway Swan, an AV Preeminent Rated Law Firm, is seeking an outgoing and enthusiastic Administrative Assistant. The ideal applicant will possess the following qualities: Above average communication skills A pleasant and professional demeanor while answering the telephone and interacting with clients, co-workers, and colleagues A working knowledge of Microsoft Word, Excel, and Outlook The ability to assist with mailings, file organization, special projects, and routine daily office care and protocols Be able to perform other incidentals and related duties as required and assigned The ability to work efficiently in a fast-paced environment while maintaining a positive attitude is a must. Rossway Swan offers an excellent benefits package and salary is commensurate with experience and qualifications. Job Type: Full-time Reports to: Firm Administrator Benefits: 401(k) matching Dental insurance Health insurance Paid time off Schedule: 8 hour shift Monday to Friday Education: High school or equivalent (Preferred) Experience: Microsoft Office: 2+ years (Required)

Administrative Assistant Duration: 6 Month Contract to Direct Hire Pay Rate: $18- $19 Hourly Based On Experience Looking to HIRE RIGHT AWAY!! Qualifications: • High school diploma or equivalent; an associate or bachelor's degree in business, finance, or related field is preferred. • Proven experience in an administrative role • Excellent communication skills, both written and verbal. • Ability to work effectively with vendors and internal stakeholders Key Responsibilities: • Review and resolve invoice discrepancies, ensuring accuracy and compliance with company policies. • Address and correct vendor invoice submissions that do not match Purchase Orders. • Manage freight handling invoice discrepancies with relevant stakeholders. • Process vendor banking changes in the Purchaser's ERP system to update payment information. • Collaborate with vendors and internal teams to resolve issues and ensure timely payment of invoices. • Maintain accurate records of all invoice and vendor interactions. • Support the Supply Chain department with administrative tasks related to invoice and vendor information management records. • Generate reports on invoice discrepancies and vendor issues for management review

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include the ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Additional Information Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19 -$23 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Senior Executive Analyst at American Management Services Elevate Your Career: Join Our Team of Elite Senior Executive Analysts Compensation: $150,000 - $250,000 Annually with Uncapped Commission About Us: American Management Services, a trailblazer in profit improvement services since 1986, is seeking exceptional Senior Executive Analysts to join our dynamic team. We specialize in transforming small to medium-sized businesses by implementing actionable, profit-boosting strategies. Our unique system of Pre-Determined Profits™ has been exclusively aiding businesses with annual revenues of $4 million to $300 million. As a part of our team, you will be the catalyst for change, working directly with business owners and top executives across the nation. What We Offer: Exceptional Earning Potential: Realistic six-figure income in the first year with an uncapped commission structure. Travel Rewards: All business travel expenses reimbursed bi-weekly. Plus, keep all your frequent flyer miles and points. Autonomy and Flexibility: Enjoy complete control over your time off. Comprehensive Benefits: Health, Vision, Dental, Life, and 401K plans. Professional Growth: Benefit from initial and ongoing training, with clear objectives set by management. Impact: Make a tangible difference in struggling businesses. The Role: As a Senior Executive Analyst, you will: Engage directly with business owners and presidents, providing a blueprint of tailored recommendations for immediate implementation. Analyze P&L statements to identify core issues and their financial impact. Foster open dialogues with decision-makers about their business challenges. Travel domestically 100% of the time (Sunday nights to Fridays, approximately 48 weeks a year). Challenge business norms and confront operational shortcomings confidently. Utilize extensive training and tools provided to close high-ticket deals. Who You Are: Experienced Professional: 15+ years in roles such as CEO, CFO, COO, senior management, sales/marketing, or business ownership. Driven by Results: Motivated by an uncapped commission structure with a first-year earning potential of $150,000-$250,000. Confident Communicator: Comfortable in having tough conversations and staying resilient under pressure. Highly Motivated: A self-starter with relentless drive and a ‘closer' mentality. Adaptable: Thrives in a fast-paced, high-pressure environment. Your Background: Proven track record in high-level business roles. Strong financial and operational acumen. Exceptional negotiation and closing skills. Comparable Positions: This role is ideal for individuals experienced in positions such as Analyst, Senior Executive Analyst, Consultant, VP of Sales, Financial Analyst, Business Executive, Operations Manager, Turnaround Expert, or Business Owner. Join Us: American Management Services, Inc. is an equal opportunity employer committed to diversity and inclusion. If you are ready to be a part of a team that makes a real difference, apply now to embark on a rewarding journey with us. Apply Today and Transform Your Career!

An experienced executive administrative professional responsible for executive team support through calendar, meeting and project management and various administrative duties. Qualifications • Minimum of two years training or equivalent work experience in administrative services • Bachelor's or associate degree in business administration or related field preferred • Proficiency in Microsoft Office Suite, especially Excel, PowerPoint, and Word • Strong organizational, communication and time management skills including excellent verbal and writing abilities • Proficient in project management organization • Ability to work independently and collaboratively in a team environment • Positive attitude, attention to details, problem-solving skills • Demonstrated integrity in a professional environment • Must possess a Florida driver's license with proof of current auto insurance Key Result Areas • Draft and proof-read correspondence (internal and external) • Schedule appointments and meetings, follow up on responses and attendance • Schedule and book travel arrangements and itineraries • Edit and format documents and presentations • Maintain and organize files and records • Process and track purchase requests, invoices and expense submissions • Order office supplies and maintain inventory • Conduct research and prepare reports upon request • Provide support as needed, such as preparing meeting requirements, follow-up on tasks (venue, logistics, set-up, etc.) • Provide additional assistance in various administrative tasks as required, including ad-hoc projects • Responsible for the administrative support services of the Executive team • Fulfill all responsibilities related to the success of the strategic plan of the organization, as requested and assigned • Maintain a high level of urgency, accuracy & confidentiality with customer consciousness and service excellence. • Participate as an active supporter of the Treasure Health Compliance program, including an emphasis to report, as well as complying with all Federal, State and Local laws as well as the organization's compliance program. OSHA Category Position will be categorized as category III (involves no routine or potential exposure to blood, body fluids/tissues). Working Conditions • Typing or otherwise working primarily with fingers rather than with the whole hand as in handling. • Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work. • The work is required to have close visual acuity such as/preparing and analyzing data and figures; transcribing, viewing a computer terminal; extensive reading. Additional Information Incumbent may be required to perform emergency duty before, during and/or beyond normal work hours or days in the event of an emergency, crisis situation or disaster (man-made or natural) including evacuation sites. The person in the position will work in a smoke-free location, and is expected to adhere to all smoking restrictions. EEO/Drug Free Workplace

Job Description Center for Bone & Joint Surgery of the Palm Beaches is a multi-location medical practice devoted to the diagnosis and treatment of injuries and diseases of the body's musculoskeletal system. Our locations feature a staff of highly trained orthopedic surgeons, each with a specific area of expertise. Center for Bone & Joint Surgery of the Palm Beaches offers a team approach to your care and provides a variety of services right on campus designed for your convenience and ensuring an outstanding continuum of care. These include on-site X-ray, on-site MRI, on-site physical therapy, and aquatic therapy. At Center for Bone & Joint Surgery, we are dedicated to taking care of you so you can take care of business! Our robust benefits package includes the following: Salary $55k up Competitive Health & Welfare Benefits Monthly $43 stipend to use toward ancillary benefits HSA with qualifying HDHP plans with company match 401k plan after 6 months of service with company match Employee Assistance Program that is available 24/7 to provide support Paid Time Off Paid Holidays Mileage reimbursement and more... As Center for Bone & Joint Surgery of the Palm Beaches continues to grow, we are looking for a Executive Assistant. Please see below for the functions and requirements for this position. ESSENTIAL FUNCTIONS Maintains travel arrangements and the appointment calendar. Arranges appointments, meetings, and conferences. Contacts the appropriate individuals to attend. Handles a variety of matters involving contact with various staff, board members, physicians, committees, government agencies, and the public. Ability to communicate effectively. Answers and screens telephone calls. Returns telephone calls as needed. Composes correspondence and distributes it to appropriate individuals. Assists with compiling projects, strategic plans, and financial reports as assigned. Organizes all electronic and paper files. Assists in preparation for meetings by creating and/or ensuring that all agendas, minutes, and PowerPoint presentation decks are adequately prepared in an accurate, timely, and effective manner. Attends meetings or conferences as assigned to take meeting minutes. Anticipates needs by gathering records, reports, correspondence, or other specific information. Maintains strict confidentiality regarding all matters. Handles sensitive materials and information. EDUCATION Minimum High School Diploma or equivalent. College degree preferred. KNOWLEDGE Maintains proper telephone etiquette. Maintain an understanding and working knowledge of HIPAA guidelines, and the ability to ensure a high level of patient privacy and confidentiality. SKILLS Professional judgment skills. Must be an effective communicator. Must maintain the ability to work on an independent basis. ABILITIES Ability to project a positive and professional image consistently. Ability to display a cheerful and professional disposition to our visitors and staff. #CBJ

Executive Personal Assistant- remote but will need a vehicle to run errands when needed. Salary: $70K-$85K, plus benefits and bonus. Our client is seeking an Executive Personal Assistant that is energetic, highly organized, and independent problem-solver to work remotely in the Palm Beach area. Responsibilities are as follows: Actively manage the calendar including the confirming of meetings, managing conflicts, and rescheduling and determining of meeting locations. Responsible for managing and coordinating multiple priorities. Excellent communication skills. Able to oversee emails and handle follow-through. Prepare meeting information including prior communications to support the meeting, create agenda and follow up on action items. Excellent writing skills to compose correspondence including emails, reports, and proposals. Handle owners personal and business needs. JOB Qualifications, Knowledge, and Ability: Proficient in Microsoft Office. Attention to detail in composing and proofing materials, establishing priorities, decision making, and deadlines. Must work independently. Must be able to handle a fast-paced environment with the ability to juggle multiple tasks and demands.

Center for Bone & Joint Surgery of the Palm Beaches is a multi-location medical practice devoted to the diagnosis and treatment of injuries and diseases of the body's musculoskeletal system. Our locations feature a staff of highly trained orthopedic surgeons, each with a specific area of expertise. Center for Bone & Joint Surgery of the Palm Beaches offers a team approach to your care and provides a variety of services right on campus designed for your convenience and ensuring an outstanding continuum of care. These include on-site X-ray, on-site MRI, on-site physical therapy, and aquatic therapy. At Center for Bone & Joint Surgery, we are dedicated to taking care of you so you can take care of business! Our robust benefits package includes the following: Salary $55k up Competitive Health & Welfare Benefits Monthly $43 stipend to use toward ancillary benefits HSA with qualifying HDHP plans with company match 401k plan after 6 months of service with company match Employee Assistance Program that is available 24/7 to provide support Paid Time Off Paid Holidays Mileage reimbursement and more... As Center for Bone & Joint Surgery of the Palm Beaches continues to grow, we are looking for a Executive Assistant. Please see below for the functions and requirements for this position. ESSENTIAL FUNCTIONS Maintains travel arrangements and the appointment calendar. Arranges appointments, meetings, and conferences. Contacts the appropriate individuals to attend. Handles a variety of matters involving contact with various staff, board members, physicians, committees, government agencies, and the public. Ability to communicate effectively. Answers and screens telephone calls. Returns telephone calls as needed. Composes correspondence and distributes it to appropriate individuals. Assists with compiling projects, strategic plans, and financial reports as assigned. Organizes all electronic and paper files. Assists in preparation for meetings by creating and/or ensuring that all agendas, minutes, and PowerPoint presentation decks are adequately prepared in an accurate, timely, and effective manner. Attends meetings or conferences as assigned to take meeting minutes. Anticipates needs by gathering records, reports, correspondence, or other specific information. Maintains strict confidentiality regarding all matters. Handles sensitive materials and information. EDUCATION Minimum High School Diploma or equivalent. College degree preferred. KNOWLEDGE Maintains proper telephone etiquette. Maintain an understanding and working knowledge of HIPAA guidelines, and the ability to ensure a high level of patient privacy and confidentiality. SKILLS Professional judgment skills. Must be an effective communicator. Must maintain the ability to work on an independent basis. ABILITIES Ability to project a positive and professional image consistently. Ability to display a cheerful and professional disposition to our visitors and staff. #CBJ

FUNCTION/OVERVIEW: The purpose of this position is to provide executive support to the CEO in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO. Serve as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. PRIMARY DUTIES/RESPONSIBILITIES: Promote the mission, values and vision of the organization. Provide excellent customer service for patients and clients; practices confidentiality and privacy protocols in accordance with HIPPA requirements. Maintain adherence to HIPPA requirements with all communication and correspondence. EXECUTIVE SUPPORT: Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging of travel plans, itineraries and agendas; and compiling documents for travel related meetings. Plans, coordinates and ensures the CEO's schedule is followed and respected. Provide a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Builds relationships which are crucial to the success of the organization, and manages a variety of special projects for the CEO. Successfully completes critical aspects of deliverables, including drafting acknowledgment letters, personal correspondence and other tasks that facilitate the CEO's ability to effectively lead the company. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Handle miscellaneous personal support to the Executive Team to ensure time and attention can remain focused on corporate needs. QUALIFICATIONS REQUIRED: High School Diploma or GED equivalent, required; Associate's Degree or Bachelor's Degree in Business Administration or related field, preferred. Minimum of two (2) years of relevant, progressive management or Executive Assistant experience is preferred - ideally within the behavioral healthcare or human services related industry. Working knowledge of DCF and Joint Commission regulations. Relevant computer software and hardware applications proficiency - Word, Excel, PowerPoint, payroll processing applications (i.e. ADP, Paychex, etc.), HRIS applications. Critical thinking skills, decisive judgment and the ability to work with minimal supervision. SKILLS: Strong communication skills, both written and verbal; ability to communicate effectively with executive management team, directors, administrative staff, employees and volunteers. Ability to work independently, manage multiple tasks, and set priorities. Must be able to make decisions in a fair and unbiased manner. Ability to research, evaluate and analyze techniques, methods and procedures as they pertain to human resources. Ability to handle highly sensitive and confidential information; high level of confidentiality. Excellent interpersonal and customer-facing skills. The ability to work accurately, with attention to detail.

We’re looking for a motivated and detail-oriented Personal Assistant & Administrative Assistant to support a seasoned entrepreneur who invests in stocks, real estate, and buys businesses. This role is perfect for someone who thrives in a dynamic environment, juggling personal and administrative tasks with ease. The position offers the potential for growth within the organization, with opportunities to expand into a full-time role, gain equity in deals, and even travel for company events and seminars. Responsibilities: Personal Assistant Duties: Manage and organize email accounts Schedule and coordinate appointments Handle various errands and miscellaneous tasks Administrative Assistant Duties: Research properties in promising markets Post and manage property listings Communicate with realtors, property owners, and property management companies Schedule property tours and inspections What We’re Looking For: Previous experience as a personal assistant Driven, proactive, and open-minded with high business acumen Strong work ethic and a keen eye for detail Excellent communication skills and quick learning ability A growth mindset, with a passion for business, health, contribution, and fitness Why Join Us? Growth Potential: Opportunity to transition into a full-time role Equity Opportunities: Potential to gain equity in current deals and projects Travel & Development: Attend company events, travel for business, and participate in personal development and business seminars

* Full-time ** **UFG, Inc.** ***Executive Assistant - General Counsel*** If you are looking for an opportunity to thrive and build a rewarding career with an industry-leading company - this is your chance to join us at United Franchise Group! We are the umbrella company to a successful group of the world's largest franchise systems. Our franchised concepts specialize in personalized business services including signs, embroidery, and business brokerage. With over 39 years in the franchising industry and more than 1800 franchisees throughout the world, United Franchise Group offers unprecedented leadership and solid business opportunities for entrepreneurs. As we continue to grow, so does our need for highly motivated individuals like you to join our team as full time **Executive Assistant** to UFG's General Counsel. Our continued success has led us to create more of these important roles in our headquarters in **West Palm Beach, FL**. With us, you'll enjoy an awesome casual work environment with a great team of smart, motivated, innovative and fun people. More than just another job, this is a fantastic opportunity to establish yourself and build a career in this globally expanding industry. If the thought of making a difference excites you and would like to bring and put into action your talents and entrepreneurial spirit to an organization that will inspire you to reach your true potential - we may be the perfect fit for you. **Job Description** As an **Executive Assistant** to the General Counsel, you will provide legal administrative support to our General Counsel and other members of the Legal Department with the day-to-day operations of the legal needs for all of the UFG affiliated entities, including the preparations of documents necessary to comply with federal, state, and local regulations in the conduct of business activities. Specific duties for this administrative support role include: * Schedule meetings, agendas, and conference calls * Manage and coordinate calendars in Outlook on a daily basis * Answer, screen, and direct all incoming calls, handling issues properly, and transferring or relaying messages internally or externally * Expense report filing, tracking, and invoice paying * Organize and sustain the filing system, filing correspondence, and other records * Manage time effectively to meet and exceed deadlines to ensure availability for additional projects * Demonstrate an ability to understand and explain franchise transactions and a franchise business model * Assist with the management and administration of a portfolio of trademarks and other intellectual property * Organize and maintain Legal Department files * Assist with ideas for streamlining and improving efficiency of Legal Department work product * Utilize strong organization skills and keen attention to detail to manage multiple, concurrent transactions in a fast-paced environment * Assist with annual updates and preparation of ancillary documents for Franchise Disclosure Documents, and filing annual reports and renewals for all affiliated business entities **Qualifications** We are looking for a proactive and results-oriented **Executive Assistant** who combines a persistent personality and impeccable attention to detail, with an entrepreneurial spirit and strong communication abilities. In addition, you should be highly organized with the ability to manage multiple priorities and thrive under pressure within a fast-paced environment. It is also vital that you display excellent verbal and written communication and interpersonal skills, with the ability to quickly establish rapport and credibility to build solid business relationships. Specific qualifications for this legal assistant role include: * Associate's degree, four-year degree, or paralegal certificate from an ABA-approved program ***OR*** 3-5 years' experience working as a paralegal in corporate law or transactions ***OR*** equivalent combination of education and experience * Experience in franchise law preferred; experience in business law or intellectual property law a plus * Prior experience communicating with outside or inside counsel * Customer-oriented with strong interpersonal and organizational skills * Ability to prioritize and meet deadlines **Additional Information** ***Once you become part of our amazing team of winners you'll enjoy:*** * Competitive compensation * Comprehensive training to hone your skills * Paid travel opportunities * Medical, Dental, Vision, and Life insurance coverage * Short- and Long-term disability insurance * Generous time off and paid Holidays * 401(k) plan with company match * Social gatherings and team building activities * Leadership workshops for personal development * Recognition for our top performers * Philanthropy - a chance to give back to the community All your information will be kept confidential according to EEO guidelines. ***Join us at United Franchise Group - a global leader for entrepreneurs!*** **Apply today!** Executive Assistant - General Counsel * West Palm Beach, FL, USA * Full-time

Job Description We are a distinguished members-only club catering exclusively to high-net-worth individuals and global elites. We are seeking a sophisticated, highly organized, and tech-savvy professional to assist the CEO of an exclusive organization dedicated to serving high-profile clients, including celebrities and affluent individuals. This role offers exceptional growth potential, with opportunities to advance into leadership positions. The ideal candidate will have a strong background in marketing, administration, and operations and thrive in a fast-paced, high-stakes environment. Key Responsibilities: Marketing & Creative: Partner with the CEO to craft bespoke marketing strategies. Create and refine high-quality visual content using Adobe Photoshop. Oversee the management of websites, social media platforms, and other digital initiatives. Conduct in-depth research on luxury market trends to inform innovative campaigns. Administrative & Operational: Manage the CEO’s schedule, correspondence, and daily priorities with precision. Design and optimize organizational systems to enhance efficiency. Coordinate and maintain different business. Prepare impactful presentations and detailed reports for executive review. Coordinate travel arrangements, appointments, and meetings. Support budgeting processes, manage expenses, and process invoices. Candidate Qualifications: Proven experience in marketing, content creation, and administrative roles. Able to implement new systems and manage business. Proficiency in Adobe Photoshop. Exceptional tech skills, with an aptitude for learning and applying new systems. Ability to travel to Palm Beach three times per week. Impeccable organizational skills and the ability to multitask effectively. Outstanding communication skills, particularly in high-profile and professional settings. Perks & Benefits: Competitive salary aligned with the role’s prestige. Opportunities for professional development and advancement. Exclusive involvement in unique, high-profile projects and events. Application Process: To apply, please submit your resume and availability to ******************.

Job Description We are searching for an experienced Executive Assistant / Office Manager ready to support our rapidly growing team! A day in the life of an Executive Assistant / Office Manager As our Executive Assistant / Office Manager you will be responsible for providing high-level support for the Founder/CEO and executive office team in addition to administrative tasks. Essential Job Functions Act as the point of contact between the leadership team and internal/external guests and business associates. Answer and screen incoming calls. Manage phone system, assign, and update phone extensions, set up voice mail to email call forwarding. Manage Outlook system, create new Outlook accounts, set up automatic forwarding. Maintain heavy, complex, and frequently changing calendars. Schedule appointments, conference meetings, conference calls using Google Meet/Teams and Zoom. Schedule, arrange and coordinate travel as needed. Prepare itineraries, plan logistics, and submit expense reports. Communicate with leadership team and assist with project management. Take minutes during meetings and dictation for communications and create digital action items for our Support Center. Maintain confidentiality of highly sensitive information. Manage information flow in a timely and accurate manner. Format information for internal and external communication – memos, emails, presentations, reports. Collate and distribute mail – daily check mail, send mail as needed (USPS, FedEx, UPS). Maintain office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment. Identify and fulfill office supply needs. Maintain vendor relationships. Assist with booking parties and events. Assist Marketing and Accounting team with various tasks. Assist in coordinating payment, claims and deliveries. Other duties as required. Benefits Competitive Pay Fun & Energized Environment Medical, Dental & Vision Benefits Opportunities Life Insurance 401K Opportunities Paid Time Off Career Growth Opportunities Requirements & Qualifications 5 years of experience as an Executive Assistant or similar role is required. Bachelor’s degree. Excellent organizational skills and keen attention to detail. High degree of independent initiative, discretion, personal responsibility, and integrity. Proficient in Microsoft Word, Excel, Outlook, etc. Excellent verbal and written communication skills. Familiar with office equipment: phones, scanners, copy machines, computers, etc. Able to work in our Palm Beach Gardens office. Our Ethos: To inspire our team and guests to be the best versions of themselves through our extraordinary culture. The Mission Bolay Fresh Bold Kitchen is on a mission to build a WINNING TEAM, one great Team Member at a time. Bolay is one of the fastest growing fast-casual concepts and has ample opportunities for career growth. We are here to redefine what a career in the industry can truly mean. We are here to create a platform for success for EVERY single team member who walks through our doors. To encourage and promote greatness and offer the opportunity to reach your full potential and be the very best version of yourself. It's all here, ready for the taking. We're in the people business. We just happen to serve great food, and we can't wait to meet you. Bolay Fresh Bold Kitchen Accolades and Achievements Voted FORBES 500 Best Start Up Employers 2020 Voted Glassdoor’s Best Place to Work 2019/2020 Voted Great Place to Work 2019/2020 Bolay Fresh Bold Kitchen participates in the federal government's E-Verify program to determine employment eligibility. To learn more about the E-Verify program please visit Everify.com.

Under general supervision of the Campus Director and Dean for Academic Affairs and Operations perform, coordinate and oversee campus administrative duties in support of the campus academic programs, campus and general administrative needs as defined in the job elements below. This position requires the ability to act confidentially, handle sensitive information and exercise independent judgment. Some technical knowledge of the specific area of assignment may also be required. **KEY JOB ELEMENTS:** - Performs academic, campus and limited general administrative and clerical duties as assigned by the Campus Director & Dean of Academic Affairs and Operations. - Collaborate with Vice Chancellors, Assistant Vice Chancellors, University Directors, College Deans and Department Chairs in carrying out the priorities of the University including, but not limited to items pertaining to supporting programmatic accreditation and assessment reporting. - Maintains correspondence logs, files, information databases, and other tracking systems as necessary. Prepares Executive Committee, OPM, PACs, and other programmatic meeting minutes. Organizes programmatic meeting dates, meeting structure, and sends out agendas. Distributes Executive Committee weekly KPI updates to campus program leaders. - Ensure signage for classrooms, campus services and office spaces are clearly marked. - Create, distribute and collect faculty contracts, student files, and faculty files containing required programmatic documentation. - Assists with directing students with locating campus leaders, including directing them toward offices, phone, e-mail or classrooms. Ensure signage for classrooms, campus services and office spaces are clearly marked and accessible. - If requested by Campus Director, may provide new employees with on boarding information, such as tours and campus directories, office or cubicle accommodations, employee access badges; business cards, and ensure new hires have necessary equipment and accesses to assume assigned duties on day one. Maintain campus keys in coordination with the university Director of Facilities and Campus Director/Dean of Academic Affairs and Operations. - Ensure employee engagement and recognition activities are organized and occurring on a regular schedule, such as service awards, employee recognition and leading employee engagement committee work. - Responsible for onboarding of new hires. This includes I-9 completion and background check completion. Maintain all personnel files. - Responsible for all adjunct contracts and appointment letters. Ensures adjunct pay is calculated and submitted timely on the pay schedule. Responsible for all proctor scheduling, contracts and payments. - Responsible for monitoring all job postings for the campus and reviewing applicants for qualifications. Once qualified, responsible for sending to hiring managers and assisting with the scheduling of interviews. - Campus purchasing support for local service providers and suppliers. Includes ordering office or program related supplies and scheduling assistance as necessary. Maintains office equipment such as fax machines, postage meters, copy machines and printers. Responsible for mail distribution and receiving support. - A cell phone is required for use during work hours and after hours as needed. This position requires flexibility with schedule as needed to support the campus events. - Other duties as assigned. **REQUIREMENTS:** * Bachelor's Degree in a related discipline. * Minimum of four years' progressively more responsible administrative experience in a corporate or academic environment supporting mid to upper level manager(s). * Excellent written and verbal communication skills. * Strong interpersonal skills. * Superior organizational and problem resolution skills. * Business computing skills (validated by testing where applicable) to include the following: * Advanced proficiency level for Word * Basic proficiency level for Excel * Advanced proficiency level for Power Point * Basic proficiency level for Outlook **ENVIRONMENT:** The duties and characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email, video conference, and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description. ***South*** ***University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.*** Required Education Bachelor's Degree

Under general supervision, provides general administrative support to a department or group of professionals. Collects, compiles, and analyses moderately complex data and information. Composes straightforward written descriptions of results. Requires the ability to exercise independent judgment and employ basic reasoning skills. Typically requires a high school education or equivalent and two to four years of experience. Frequently reports to a department manager. The Supply Chain Administrator will a critical support role in the Procure to Pay process. This role will interface with the procurement organization to timely resolve vendor information and payment issues. This position will work collaboratively with internal stakeholders (Accounts Payable, Vendor Maintenance and Procurement) as well with the active supplier base supporting the business. **Responsibilities:** + Review and resolve invoice discrepancies, ensuring accuracy and compliance with company policies. + Address and correct vendor invoice submissions that do not match Purchase Orders. + Manage freight handling invoice discrepancies with relevant stakeholders. + Process vendor banking changes in the Purchaser's ERP system to update payment information. + Collaborate with vendors and internal teams to resolve issues and ensure timely payment of invoices. + Maintain accurate records of all invoice and vendor interactions. + Support the Supply Chain department with administrative tasks related to invoice and vendor information management records. + Generate reports on invoice discrepancies and vendor issues for management review. **Experience:** + Proven experience in an administrative role, preferably within a supply chain, procurement, or finance department. **Skills:** + Strong preference for candidates with Accounts Payable, Vendor Maintenance and Procurement. **Education:** + High school diploma or equivalent; an associate or bachelor's degree in business, finance, or related field is preferred. + Excellent communication skills, both written and verbal. + Ability to work effectively with vendors and internal stakeholders **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

The City of Port St. Lucie is an equal opportunity employer. This position requires the applicant to successfully pass a drug screening. Please note that this is an external job posting intended for non-city employees. If you are a current city employee applying through this posting, your application will not be reviewed with other internal candidates. In order to be considered with internal candidates, please apply on the internal posting by clicking HERE. The starting salary range for this position is $18.89 - $21.72 depending on qualifications Provides varied, complex, administrative assistance to various divisions of the Public Works Department. Responsibilities require the use of tact, discretion, initiative, and independent judgment requiring general knowledge of the policies and procedures of the organization. Facilitates the development of public trust and confidence in the City. This position is an Essential classification and will be required to report to duty before, during, and immediately after a civil emergency. ESSENTIAL DUTIES The following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Keeps the mission, vision, and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives; maintains high levels of work and productivity by generating innovative solutions to work situations. Performs duties of a staff assistant nature and participates directly in the work of the individual(s) supported with a strong emphasis on answering phones and entering work requests. Secures details of specialized information, coordinates scheduled work orders, and provides information regarding the services and operation of the unit. Schedules appointments and maintains calendars using Microsoft Outlook. Disseminates information to customers utilizing judgment, knowledge, and interpretation of departmental procedures and regulations. Opens, prioritizes, and processes mail. Sets up and maintains specialized office files. Makes copies and files letters, reports, and related technical information in the prescribed manner. Retrieves data and assembles information for others' use. Provides a high level of customer service to internal and external customers via Public Works phone lines, City 1PSL System, and/or in person customer service. Accomplishes customer service goals and department expectations of customer service excellence. Gathers information required for the creation of a work order; creates, updates, and processes work orders; acts as liaison to Risk Management for Public Works Work Orders. Utilizes Exactix Sunshine 811 to submit Utility locates for the Public Works Department. Monitors programs and systems to include data entry and the creation of reports for distribution. Prepares and processes a variety of documents including correspondence, reports, technical specifications, newsletters, agenda items, minutes of meetings, memoranda, lists, schedules, manuals, booklets, spreadsheets, presentations, and/or other written materials or documentation. Performs research and retrieval of records. Conducts statistical comparisons of information. Assists in the preparation and maintenance of department records. May coordinate and/or arrange travel working closely with the Financial Team for reconciliation into Munis. May perform payroll functions and maintain records relating to payroll. Provides training and mentorship to less experienced staff. May order and maintain office supplies and/or operating supplies. May enter DemandStar quotes and requisitions; processes monthly utility, Comcast-Xfinity, AT&T, and other like invoices for submission to Public Works Financial Team for allocation. May assist with the entry of Public Works grant applications into Munis Grant Entry Module. Regular and punctual attendance. Other duties as may be assigned. 1PSL CALL TAKER RESPONSIBILITIES Handles 1PSL customer concerns/complaints and requests for service or reroutes to appropriate personnel for resolution. Creates, responds, distributes, monitors, and resolves customer service-related matters through the utilization of customer service and work order programs such as 1PSL and other data systems. MINIMUM QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE Graduation from an accredited high school or possession of an acceptable equivalency diploma required. Five (5) years of progressively responsible work experience involving staff assistance and advanced clerical support work required. Experience working with the Public Works Work Order/Request for Service System preferred. Possession of valid Florida driver's license and maintenance of a clean driving record required. A comparable amount of training, education, or experience may be substituted for the minimum qualifications. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of office practices and Department and City policies, procedures, and practices. Knowledge of modern record-keeping and recording methods. Ability to organize data and present findings clearly. Knowledge of basic accounting principles. Skill in the use of taking dictation or of transcription of meeting notes and the composition of meeting minutes. Skill in the use of business English, spelling, and punctuation to prepare documents, compose letters, etc. Ability to analyze a variety of administrative problems and to make sound recommendations. Advanced Microsoft Office Skills to include Word, Excel, PowerPoint, Outlook, and Teams. Ability to adapt to an evolving and continually improving environment. Ability to establish and maintain effective working relationships with employees and the public. Ability to focus on the positive in every situation. Ability to model respect for individuals, teams, and the organization. Ability to stay centered when challenged. Ability to follow Public Works Department standard operating procedures to include safety compliance. Ability to establish and maintain the trust and confidence of the department and public. Ability to communicate effectively in writing and orally. Ability to work under pressure and meet deadlines. Ability to follow through with assigned tasks. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, and crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Description: Jewish Federation of Palm Beach County is a 501(c)3 nonprofit organization dedicated to transforming, inspiring and saving lives in the Palm Beaches and 70 countries around the world. Each year, Jewish Federation inspires thousands of community members to contribute, volunteer and participate in programs that generate more than $30 million to leading a powerful impact in the community. Position Summary: The Administrative Specialist supports the Vice President of the Mandel Center for Leadership Development, the Director of Emerging Leadership, and the Director of Talent Development. This role is crucial in providing comprehensive administrative support to the Mandel Center team, ensuring the smooth operation and coordination of various tasks and projects. The ideal candidate will possess strong organizational skills, exceptional attention to detail, and the ability to manage multiple priorities simultaneously. Key responsibilities include coordinating correspondence and communications, managing calendars, arranging travel, handling CRM data entry, processing expense reports, preparing meeting agendas and materials, drafting data for memos and briefings, and assisting with presentations for upcoming Mandel Center events. The Administrative Specialist works behind the scenes to enhance the impact and effectiveness of both professional and lay leaders, playing an integral role in driving the Federation’s culture forward. This position involves frequent interaction with departments across the Federation, as well as with high-profile donors, vendors, partner agencies, and other key contacts. As such, excellent customer service and attention to detail are essential. The ideal candidate will bring a positive, solution-oriented approach to every task, combined with expert organizational and communication skills. They will also maintain a professional, confidential rapport with the Mandel team and build supportive, collaborative relationships with volunteer leaders and colleagues, all while delivering outstanding customer service. Essential Duties and Responsibilities: Team Support: Provide comprehensive administrative support to the Vice President and Mandel Center staff. Schedule and attend monthly Mandel Center Team Meetings, supporting departmental initiatives. Confirm availability of team members and stakeholders before scheduling events or meetings. Send reminders in advance of upcoming events, meetings, or deadlines. Calendaring & Scheduling: Manage the Vice President’s calendar, coordinating meetings and events with internal and external stakeholders. Oversee and coordinate all scheduled activities to ensure alignment with the team goals. Maintain a digital master calendar, ensuring all stakeholders (team members, leadership, etc.) have access to the latest version. Ensure calendar events are clearly labeled with details (time, location, attendees, agenda, and relevant documents). Mandel Center Programmatic Meetings (Leadership Development): Coordinate logistics for LEAP, ELP, JDC Fellows, MLI, and Post Wexner meetings, including correspondence, reminders, meeting room reservations, ITS arrangements, catering, setup, security coverage, preparation of tent cards, and post-meeting correspondence. · Schedule interviews for all leadership programs, coordinating with candidates and committee members. · Manage payments for vendors and event-related costs, working with finance for timely processing of invoices and reimbursements. Partner with the Vice President to track project timelines and deliverables. Ensure accurate data entry for all leadership programs. Mandel Center Programmatic Meetings (Talent Development): · Organizing training sessions, workshops, and meetings for talent development programs, handling logistics and calendar coordination. Track participant progress, compile feedback, and maintain accurate records for reporting and trend identification. Ensure data is correctly entered for all workshops. · Manage communications with participants and facilitators, including reminders and updates. Maintain talent development records to support staff growth and compliance. HR & LD Committee Meetings: Manage meetings logistics for HR & LD Committee meetings, including catering, setup, ITS, tent cards, and communications. Take, prepare, and distribute meeting minutes in a timely manner. Committee Data Management: · Maintain and organize committee-related data, ensuring accurate records of participation in the CRM system and updating information when necessary. · Generate reports and support committee communications for the Vice President, this includes data confidentiality. Maintain accurate records of committee s and track compliance forms. Amex Management: Reconcile monthly Amex charges for the Mandel Department, ensuring accuracy and timely documentation. Supervision and Administrative Meetings: Schedule and attend weekly one-on-one supervision meetings to align on objectives and address administrative priorities. Participate in Administrative Assistant meetings to share updates, discuss challenges, and collaborate on solutions. Shared office duties: · Providing backup support for general office duties, including but not limited to: o Opening and distributing mail o Answering phones o Ordering supplies o Providing administrative support for events o Assisting in other departments, as needed. · Other duties as assigned. Qualifications and Success Factors: · High School diploma required preference for associate degree or greater in in one of the following areas: Fundraising, Non-profit Management, Business Administration, or similar. · Five or more years administrative experience with executive support or fundraising events or equivalent combination of education, experience and skills required. · Excellent customer service skills and professionalism required. · Excellent written and verbal communication skills required. · Excellent organizational skills with high attention to detail and ability to multi-task, prioritize and manage multiple projects. · Strong interpersonal skills and ability to work independently and cooperatively within a team. · Strong work ethic and a purpose-driving commitment to the mission of Federation. · Strong knowledge of basic office computing, including MS Office (Outlook, Word, Excel, PowerPoint, Teams), Zoom and basic database skills required. · Experience scheduling meeting and managing multiple calendars. · Experience with donor relation systems preferred. · Ability to work in a fast-paced environment, meet deadlines, prioritize tasks, multi-task, respond to urgent matters, and pay attention to detail. · Ability to take and adapt to constructive feedback. · Must be able to handle confidential data with sensitivity and discretion. · Must be able to pass Level 1 background check. · Must maintain valid Florida driver’s license. · Must be able to work off-shift hours including nights and weekends, as needed. Work Environment: Position is eligible to work from home occasionally in accordance with Federation policies. When working from home, employee must: · Follow all Federation policies and procedures, · Be available to other employees during Federation’s normal business hours, · Not work from a public place (e.g., coffee shop, library, etc.) and/or join a public, unsecure wi-fi network when working with sensitive or confidential information, · Coordinate with IT department to maintain appropriate computer equipment and connectivity. Pay Rate: In addition to benefits, the hourly pay rate for this role ranges between $20 and $26 per hour. We benchmark our salary ranges for new hires in relation to the role, level, and role location; however, we consider a multitude of factors, to include relevant experience, skills, and education/training, to determine compensation within the identified range. The Jewish Federation of Palm Beach County is an Equal Opportunity Employer. The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time at the Federation’s discretion. Employment is at-will, and this job description is not an employment contract, and nothing herein shall be deemed to create in any way whatsoever an employment contract. Requirements:

Job Description Job Title: Administrative Support Specialist Employment type: Contract (12 months) Our Client: Our client, a leader in energy innovation based in Juno Beach, FL, is seeking an Administrative Support Specialist to join their dynamic team. They are committed to sustainable energy solutions and technological advancements that shape the future of the industry. Position Overview: As an Administrative Support Specialist, you will play a crucial role in providing essential administrative support to a department or group of professionals within our client's organization. This position requires someone with strong organizational skills, attention to detail, and the ability to handle moderately complex data and information. You will contribute to the smooth operation of daily tasks and help maintain efficient workflow processes. Key Responsibilities: Collect, compile, and analyze data and information to support departmental operations. Prepare reports and written summaries of findings in a clear and concise manner. Assist in scheduling meetings, managing calendars, and coordinating logistics for events. Maintain accurate records, files, and databases. Handle correspondence, emails, and phone calls professionally and efficiently. Exercise independent judgment and basic reasoning skills to resolve administrative issues. Collaborate with team members and department managers to ensure deadlines and objectives are met. Required Skills and Qualifications High school diploma or equivalent; additional education or certifications are a plus. Proven experience (2-4 years) in administrative support roles, preferably in a corporate environment. Strong proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint). Excellent organizational and time management skills. Ability to prioritize tasks and manage multiple deadlines. Effective verbal and written communication skills. Demonstrated ability to handle confidential information with discretion. Perks of Working for AP Recruiters A supportive environment with opportunities for professional growth and development. Competitive compensation package. Exposure to cutting-edge technologies and industry-leading practices. At AP Recruiters & Associates, we believe that the right talent can drive business success. Since 2007, we've specialized in staffing solutions that range from temporary placements to executive recruiting, covering roles from administrative assistants to C-level executives. Our mission is to provide flexible, tailored recruitment services, helping our clients find the ideal candidates for every level of their organization.