Executive assistant jobs in Portsmouth, VA - 134 jobs

The Executive Assistant (EA) serves as a strategic partner to senior leadership, providing comprehensive administrative and organizational support to ensure optimal efficiency and productivity. This role demands exceptional judgment, discretion, and professionalism in managing both business and personal matters. The ideal candidate will anticipate needs, streamline processes, and proactively address challenges before they arise. The Executive Assistant is expected to maintain a high level of attention to detail, prioritize competing demands, and always represent the executive office with integrity and professionalism. Responsibilities: Handle sensitive information with the utmost confidentiality and integrity, protecting all information regarding executives and company. Represent the executive office with a polished, professional demeanor in all interactions, including but not limited to, interaction with clients, associates and staff members. Serve as a trusted liaison between executives, internal teams, and external stakeholders. Conserve the Executives' time by triaging calls, meetings, and correspondence. Anticipate Executives' needs by preparing materials, agendas, and resources in advance. Prepare project summaries by researching, reading, and compiling project specific data for Executive review. Identify potential challenges and propose solutions before issues arise. Manage complex calendars, travel arrangements, and expense reports with precision. Review documents for accuracy and completeness, ensuring high-quality deliverables. Recording meeting minutes, conference notes, and other relevant information during Executive interactions and maintaining a secure retrieval system for Executive's confidential materials. Track deadlines, upcoming events and important dates with reminders and follow-up on action items to ensure timely completion. Support personal tasks such as travel planning, household coordination, and special projects. Maintain flexibility to handle ad-hoc requests with discretion and efficiency. Other Responsibilities As assigned To be considered you'll need: a minimum of 4 years of relevant work experience supporting senior leadership. exceptional organizational and time-management skills. strong written and verbal communication abilities. a high level of discretion and professionalism. ability to work independently and anticipate needs in a fast-paced environment. solid company-centric ideology. creative problem-solving skills. the ability to balance multiple priorities. core values of honesty and respect. a thirst for learning. Company Benefits & Perks 401K Health Benefits: Medical, Dental, Vision Wellness Program Life Insurance Corporate Sponsored Events Skill growth opportunities Short Term Disability Ability to Advance Working with energetic & creative problem solvers A mission worthy of your energy and expertise Applicants for this position must successfully pass a background and drug screening. It is impossible to list every requirement for, or responsibility of, any position. Similarly, we cannot identify all the skills a position may require since job responsibilities and the Company's needs may change over time. Therefore, the above job description is not comprehensive or exhaustive. The Company reserves the right to adjust, add to or eliminate any aspect of the above description. The Company also retains the right to require all employees to undertake additional or different job responsibilities when necessary to meet business needs.

Posting Details Posting Details Working Title Executive Assistant to the Senior Associate Vice President for Dean of Students Number 01429A Department VP STUDENT ENGAGEMENT & ENROLL SERV Classified Type of Job Full Time EEO Category F Administrative Support (Clerical & Sales) Job Description The Executive Assistant supports the Division of Student and Campus Life through office operation support for a divisional customer service location as well as the administrative support for the Senior Associate Vice President and Dean of Students, Assistant Vice President for Student Life, and Dean of Students Operations staff.The Executive Assistant will support front desk operations including customer service addressing in-person, electronic, and phone call inquiries; multitask and triage daily crisis situations in support of student needs; provide management and supervision support of student hourly employees; office management including supply inventories and office equipment; and develop, coordinate and implement divisional and office programs and services to support students and employees. Work hours may be required during evenings and weekends as needed. In addition, the Executive Assistant is responsible for supporting the staff of the Senior Associate Vice President and Dean of Students with calendar scheduling, travel coordination, document and presentation preparation, administrative duties, and budget coordination. Type of Recruitment Knowledge, skills and abilities Considerable knowledge of office practices and procedures. Working knowledge of effective supervisory techniques. Working knowledge of computer applications such as Microsoft Office Suite. Working knowledge of client-server systems (e.g., Banner, PeopleSoft, or a similar program). Working knowledge of effective customer service and problem-resolution techniques. Strong oral and written communication skills. Strong critical thinking and decision-making skills. Demonstrated ability to prioritize work and manage multiple projects simultaneously while producing quality work. Demonstrated ability to communicate effectively with professional and student staff, University officials, external agencies, and a variety of individuals who may seek this office for assistance. Demonstrated ability to draft and prepare correspondence, reports, special projects, spreadsheets, agendas, and minutes. Demonstrated ability to assist in planning, implementing, and coordinating special events. Demonstrated ability to work independently. Demonstrated ability to follow established guidelines and timelines. Demonstrated ability to independently initiate and carry out projects. Demonstrated ability to promote efficient workflow. Demonstrated ability to interpret policies and procedures. Demonstrated ability to coordinate meetings, schedules, and travel arrangements. Demonstrated ability to maintain confidentiality. Special licenses, registration or certification None Education or training None Level and type of experience Extensive experience using Microsoft Office software and database applications. Some experience as an administrative assistant supporting a mid-to-high level administrator. Some supervisory experience. Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification) Some knowledge of Old Dominion University policies and procedures. Some experience working in a college or university setting. Some experience in coordinating events. Some experience with Banner Student Information System. Conditions of Employment Given the nature of the positions in Student Engagement & Enrollment Services that provide support to student services and/or student-centered programs, the employee occupying this position may be required to work during a university closing as directed by his or her supervisor. These instances may include working from a remote location (i.e. telework, etc.).Working hours: 8am - 5pm Monday through Friday Annual Salary/Hourly Rate Salary range between $ - 44,192 - 50,000 Posting Detail Information Job Requisition Number S03210 Job Open To General Public Open Date 01/30/2026 Close Date 02/13/2026 Open Until Filled No Special Instructions Summary N/A Criminal Background Check The final candidate is required to complete a criminal history check. College Home Page ******************** Department Home Page ********************student-campus-life Equity Statement It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply. Reasonable Accommodation Request If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at *************. Alternative Hiring Process In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: ***************************************************** or call DARS at ************, or DBVI at ************. Pay Transparency Nondiscrimination Provision The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.

Job DescriptionSalary: Think Devil Wears Prada but in the mortgage world. This is not your typical EA roleits for a high-performance operator who thrives in high stakes, high pressure, and high rewards. I dont need a task-doer. I need a gatekeeper, fixer, and force multipliersomeone who is already two steps ahead of me before I even realize I need something. If you want a 9-5, predictable job, keep scrolling. If you want to be at the center of the action, side-by-side with a CEO who is scaling a national mortgage empire, keep reading. What Youll Own & Deliver: Calendar Command: You dont just manage my scheduleyou control the chaos, eliminate distractions, and ensure every minute counts. High-Stakes Project Execution: You dont need hand-holding. If I pass something to you, I expect it doneflawlessly. Master of Communication: Filter my inbox, messages, and calls so only the most important ones reach me. Draft and manage emails, reports, and key correspondence with precision. Sit in on high-level meetings, take notes, and ensure action items actually get done. Seamless Travel & Event Planning: If I have to think about flights, hotels, or event details, something went wrong. Confidentiality & Discretion: Youll handle sensitive business and personal matters like a vaultno leaks, no mistakes. Problem-Solving Machine: Dont bring me problems. Bring solutions. Who You Are: You thrive under pressure. Fast-paced, high-stakes environments dont rattle youthey fuel you. You anticipate needs before they arise. If I have to ask, its already too late. You are exceptionally organized and detail-obsessed. No oops, I forgot. You handle direct, fast feedback without taking it personally. You are tech-savvy & resourceful. You can learn new platforms (GoHighLevel, Notion, Slack, Google Suite) on the fly. You see challenges as opportunities. Obstacles dont slow you downthey drive you to find creative solutions. Perks & Compensation: Competitive salary + performance bonuses Travel perks + VIP access to industry events Work directly with a high-level CEO and gain unmatched career growth Be at the center of a fast-growing, nationally recognized mortgage brand How to Apply: Email your resume + a 2-minute video on why youre the one to *************************** Subject line: Executive Assistant [Your Name] Bonus points if you showcase how you handle high-pressure situations. Im not looking for someone who thinks they can do this job Im looking for someone who knows they can own it. Tag someone who can handle the pressure. Lets see.

Responsible for providing comprehensive administrative and logistical support to executive leadership at the winery, ensuring efficient operations and a smooth, positive experience for guests and staff. This position encompasses a wide range of tasks, from managing schedules and coordinating meetings, handling sensitive information with utmost confidentiality and discretion, providing timely, accurate, and professional communication, record meeting minutes and follow up on action items to ensure implementation, and assisting with various operational needs across all departments of the winery. Organizational Relationship Direct report to the CEO Duties and Responsibilities Administrative Coordinate meetings and maintain executives' calendars. Draft correspondence per senior management. Proofread, print, and distribute materials as directed. Assist in the collection and analysis of information as requested by senior management. Greet guests and customers in administrative offices. Maintain business list, contacts, emails, and telephone numbers. Arrange meetings as directed in the Board Room, White Horse, or conference room (arrange dates, issue agenda, prepare materials and prepare the room). Maintain and organize all significant corporate documents of record (business licenses, liability insurance, ABC licenses, and Certificate of Good Standing) General Office Responsibilities Maintain corporate electronic and physical files. Respond and/or distribute ***************** email daily. Check and distribute all incoming mail, send outgoing mail, receiving packages, and manage orders and shipments. Maintain office supplies inventory by checking stock to determine inventory level; order supplies as requested by management. Assist other departments as needed and per the request of senior management. Qualifications Must be detail oriented with excellent administrative and clerical skills. Ability to manage multiple tasks with quality and accuracy. Positive and friendly attitude is necessary. Ability to maintain confidentiality. Must have a strong knowledge of Microsoft Office applications. Prefer 2+ years of executive administrative assistance. Experience in human resources, hospitality, accounting, and/or IT preferred. Benefits Medical, Dental, Vision, Life Insurance and Health Savings Accounts 401(k) matching Wine and food discounts Vacation, Sick and Emergency Days This is a full-time, salaried position which will be based on experience.

Liberty Military Housing - Own your passion for service! At Liberty Military Housing , we're here to serve those who serve our country by providing military families with comfortable, well-maintained homes in inviting communities across the United States. We take great pride in our highly trained team of professionals. With a blend of property management and military backgrounds, our employee-owners bring a proactive, solution-oriented mindset, along with unparalleled levels of empathy and understanding for our residents and one another. Liberty Military Housing is dedicated to helping our employees develop personally and professionally and provides an unprecedented 150+ hours of professional development annually to each employee-owner. Camaraderie and collaboration form the foundation of our culture. We put people first, honoring one another's diverse experiences, ideas, and contributions to our shared success. We strive to bring out the best in each other so we can do outstanding work and positively impact the lives of military families. We're always looking for dedicated team members in a variety of roles to help create meaningful results that help us meet our company goals. We offer an excellent benefits package, training, development, and opportunities for advancement, so if you're ready to grow your career, take a look at our current job openings and become an employee-owner at Liberty Military Housing . Responsibilities A Day in the Life of an Executive Assistant: As an Executive Assistant for Liberty Military Housing, you will support the Regional Vice President. Your role requires strong organizational, multitasking, and excellent communication skills and must enjoy administrative challenges, advanced Excel/Word skills and have a strong inclination to work in a team-oriented environment. Your Responsibilities include, but not limited to: Calendar management, scheduling/coordination of details for meetings with internal and external contacts. Managing travel arrangements and completing and tracking expense reports. Schedule meetings, interviews, assist with planning events, etc. Organization and maintenance of information that may be sensitive, confidential, or technical in nature. Exercising good judgment to effectively manage multiple projects with shifting priorities Attending and participating in designated calls and meetings, with the ability to travel (both locally and nationwide). Producing general correspondence, reports, and presentations. Assist and support both national and regional operations and special projects as assigned. Completes other duties as assigned. Qualifications What you need for success: Strong accuracy and attention to detail. Excellent verbal and written communication. Energetic and professional demeanor with high sense of urgency. Confidential, dedicated, and punctual. Flexible and positive attitude. Ability to prioritize and manage multiple tasks. Exceptional Customer Service skills. A desire to help and find answers to problems. Ability to travel (local and nationwide) 10-20% of the time. Minimum of 5 years of previous administrative experience in a corporate environment, supporting at least one senior executive. Ability to organize and prioritize multiple tasks in a timely manner. Proficiency in Windows, including advanced Word, Excel, and PowerPoint. Proven ability to review data and create and maintain charts in Excel Experience with electronic calendaring (Microsoft Outlook, Teams), meeting invites, electronic (video) conferencing. Experience working across multiple time zones. Must be able to talk, listen and speak clearly on telephone. The position requires mobility within the office. Constantly operates a computer, phone, and other office machinery such as a scanner and copy machine. Ability to travel to other locations for work, training, meetings, and other work-related activities. Must possess a positive and professional demeanor in all interactions, under all circumstances. What We Provide You: Liberty Military Housing takes into consideration everything from career development to family matters, and health & wellness. We are committed to offering our team members a wide range of benefits, including the following: Medical/Dental/Vision Insurance* Life and AD&D Insurance 401k Retirement Plan w/company match Employee Stock Ownership plan Incentive Bonus Program 10 Paid Holidays per year 40 hours Paid Sick Leave per year** 80 hours Paid Vacation per year** * Medical/Dental/Vision insurance eligible after 30 days of full-time employment. **Vacation and sick time are based on the employee's hire date. Annual Compensation Range $73,700.00 - $87,310.00 Plus Bonus

This position will work at ECPI University's Virginia Beach, VA campus located at 5555 Greenwich Road. Transform your Career at ECPI University Since 1966, the dedicated employees at ECPI University have helped students achieve their goals via practical training and career-focused education with over 50 Associates, Bachelor's and Master's Programs. Our culture is to prioritize our students' success through the support of our dynamic team and industry focused curriculum. We are seeking an exceptional Executive Assistant to support the University President and executive team. The ideal candidate will be highly organized, detail-oriented, and discreet. The successful candidate should be energetic, positive, and innovative in order to support multiple leaders and projects. This will require balancing shifting priorities, demonstrating flexibility, and wearing multiple hats. We are looking for an individual who can assume responsibility and grow with us. Responsibilities Provide all-inclusive administrative support, such as managing schedules, coordinating meetings, drafting correspondence, and liaising with internal and external stakeholders. Coordinate, organize, and monitor projects to ensure timely completion. Oversee the day-to-day operations of the executive office, ensuring efficiency and organization. Qualifications At least 3 years of experience providing administrative support to a CEO or executive team in a comparable organization. Proven ability to handle sensitive information with discretion, prioritize tasks effectively, and adapt to changing circumstances in a fast-paced environment. Benefits of Employment ECPI University provides comprehensive benefits to full-time employees, some of which are highlighted below: Tuition scholarship program available to full-time employees and their immediate family members after 90 days of employment Competitive compensation and medical/dental benefit plans PTO and holiday pay 401(k) participation with possible employer contributions ECPI University is dedicated to maintaining an inclusive and diverse work environment, proud to be an Equal Opportunity Employer.

Provide advanced level administrative support to senior management (Vice Presidents/Executives) of Southern Company Gas and subsidiaries to support business operations. **Functional Expertise:** + Provides administrative support to senior management and direct reports; prepares, reviews, and updates correspondence including letters, memorandums, reports and presentations; answers and screens in-coming call; reviews and screens email; updates organizational charts. + Schedules and maintains calendar; schedules internal and external meetings; coordinates rescheduling to meet business demands and time constraints; ensures senior manager fulfills business and personal meeting obligations. + Plans and coordinates logistics for meetings and special events (e.g., conference rooms, refreshments, audio-visual, and participant invitations) + Coordinates travel arrangements (e.g., air, hotel, ground transportation, restaurants) + Coordinates office administrative functions including budget tracking and variance analysis; maintains office supplies; process invoices for payment + Coordinates purchasing card activities; reviews and reconciles purchasing card expenses; enters into PeopleSoft Financials for payment processing. + Administers the assignment of pagers and cell phones (as applicable); updated phone/pager list. **Business Acumen:** + Serves as administrative resource for internal employees; provides information and interpretation of Company policy and procedures; assists in the understanding of and compliance with Company guidelines. + Processes confidential information and maintains strict confidentiality **Engagement:** + Coordinates special projects or assignments unique to business unit + Develops standard and ad-hoc reports; analyzes and summarizes data for management use. **Driving Results:** + Serves as liaison for addressing customer service inquiries; researches, resolves, and responds to inquiries with minimal guidance. **_Qualifications:_** **Education, Certifications/Licenses:** Required: + High school diploma or GED Preferred: + Associates degree in Business of Office Administration **Related Work Experience:** Required: + Minimum 3- 5 years experience supporting a Senior Manager _Applicant may possess a combination of equivalent education and work experience._ **Specific Skills & Knowledge:** Required: + Demonstrated ability to handle information in a sensitive and confidential manner + Ability to work at all levels in the organization, ability to work independently. + Good time management, judgment and discretionary skills. + Technical skills: intermediate proficiency in MS Word, MS Excel, and PeopleSoft Financials. **Working Conditions/Physical Requirements:** + Office environment, keyboarding (80 - 90%) + On-call (0 - 30%) **Disclaimer:** _This information describes the general nature and level of work performed by employees in this job. The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required in the job. Reasonable accommodations may be made to qualified disabled individuals for performance of essential duties and responsibilities._ **About Southern Company Gas** Southern Company Gas is a wholly owned subsidiary of Atlanta-based Southern Company (NYSE:SO), America's premier energy company. Southern Company Gas serves approximately 4.2 million natural gas utility customers through its regulated distribution companies in four states and approximately 600,000 retail customers through its companies that market natural gas. Other nonutility businesses include investments in interstate pipelines and ownership and operation of natural gas storage facilities. For more information, visit southerncompanygas.com . Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit *********************** . Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here **************************************************** . Additional and specific details about total compensation and benefits will also be provided during the hiring process. Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law. Job Identification: 16781 Job Category: Administrative & Clerical Job Schedule: Full time Company: AGL Services Company

Role: Executive Assistant, Chief Strategy Officer Department: Enterprise Strategy and Partnerships General Description: The Executive Assistant to the Chief of Strategy and Partnerships provides administrative and clerical support to the Chief Strategy Officer, the Chief Development Officer, and the Senior Vice President of Global Marketing & Strategy. Essential Functions: Maintain CSO's schedule of meetings and events, prepare travel including international documentation requirements; provide regular scheduling updates to staff members. Attend meetings as required to take notes or support the Chief of Strategy and Partnerships. Partners with the Chief Strategy Officer to prepare briefing materials, agendas, and contextual insights, ensuring readiness for strategic meetings, initiatives, and stakeholder engagements. Coordinate monthly Enterprise Strategy and Partnerships Meetings and assist as needed with the coordination and planning of other meetings. Respond to requests for information on behalf of the Chief of Strategy and Partnerships and properly direct current and potential donor inquiries. Manage and/or support event planning at HQ as needed by organizing facilities, catering, entertainment, transportation, location, invitee list, special guests, equipment, etc. Assist with department budget and expense tracking. Prepare expense reports, purchase orders, variance reports, time sheets and check requests in accordance with Finance Department guidelines for Chief of Strategy and Partnerships. Provide all office support for the Chief of Strategy and Partnerships including maintaining supplies, processing department mail and email. Perform all other jobs and special projects requested by the Chief of Strategy and Partnerships order to assist her in staying efficient. Must maintain strict confidentiality of personal and organizational business. Acting as the point of contact between the executives and internal or external colleagues. Assist other senior executives and officers when asked. Additional duties as necessary. Ability to work after 5pm, 3-4 days a week Qualifications Experience Required (education/work): Bachelor degree required At least 5-year, high level administrative support preferred Characteristics/Skills Required: Proficiency with the Microsoft Office suite of programs (especially Microsoft Word, Excel and PowerPoint) Proficiency with Raisers Edge a distinct plus Familiar with budget templates Well-organized, proficient multitasker Independent self-starter Ability to prioritize and meet deadlines Articulate communicator Comfortable corresponding and interreacting with C-Suite level executives internally and externally. Ability to communicate and effectively interact with people across cultures, ranges of ability, genders, ethnicities, and races. Exceptional writing and interpersonal skills. Proactive, anticipate the next action, and work with minimal instruction. Passion for the Operation Smile mission. Positive attitude and sense of humor important Experience in a nonprofit development office a plus Compensation: Operation Smile is committed to pay transparency. The anticipated salary range for this position is $56,000 to $70,000 which may vary slightly based on a candidate's experience, qualifications, and geographic location. Why Operation Smile? Meaningful Work - At Operation Smile, you will engage in meaningful work that transforms lives, providing essential medical care to children and contributing to global health and well-being. A Brighter Future - Make saving for the future easy with Operation Smile's 401(k) plan, featuring Safe Harbor and employer matching. Cha-ching! Happy and Healthy - Kick back and relax with Operation Smile's all-in-one health plans! We've got your health, pharmacy, dental, and vision needs covered for you and your loved ones. No worries, just smiles! Worry-Free Insurance - Enjoy true peace of mind with 100% paid premiums for life and AD&D insurances. We've got you covered, no matter what! Take Your Time (Off) - Flexible time off and celebrate with company-paid holidays! More time for fun and relaxation. Work it, Flex it - Enjoy flexible work arrangements that fit your lifestyle, with remote, on-site, and hybrid work arrangements. Travel Minus Stress - See the world through our unique employee programs, which offer opportunities to participate in international medical trips, community outreach, and global health initiatives.

Executive Assistant and Office Manager Alternate Designations: Executive Assistant, EA, PA Reports to: Chief Executive Officer / Chief of Staff The Opportunity: We're looking for a tech-savvy, high-energy executive assistant based in Virginia Beach or New York City. We are seeking a highly skilled and discreet Senior Executive Assistant to deliver comprehensive support to the senior leadership team. This role goes beyond traditional executive administration, requiring a trusted partner who can seamlessly manage both professional and personal matters. The ideal candidate will be exceptionally organized, proactive, and resourceful, with experience supporting senior executives in fast-paced, high-demand environments. This individual must anticipate needs, maintain the highest level of confidentiality, and demonstrate impeccable judgment. Executive Support: Manage complex calendars, including scheduling high-level meetings across multiple time zones. Serve as the primary gatekeeper for the executive, ensuring priorities are protected and commitments are met. Prepare briefing materials, agendas, and follow-ups for meetings, presentations, and calls. Draft, edit, and manage correspondence on behalf of the executive. Act as liaison with internal teams, board members, investors, and external stakeholders. Provide event support: research venues, maintain attendee list, assist with event logistics, and support client relationship management efforts. Travel & Logistics: Proven experience managing private aviation logistics and coordinating complex, multi-leg travel itineraries including ground transportation, accommodations, and dining are required. Ensure all logistics are executed with precision, including contingency planning for last-minute changes. Obtain necessary travel documents (e.g., visas, passport renewals). Personal Support: Oversee select personal matters for the executive, including but not limited to household coordination, family scheduling, and personal appointments. Manage special projects and private events discreetly and efficiently. Research and plan vacations (flights, hotels and restaurant reservations), procure entertainment tickets, plan events, purchase gifts, and liaise with family members and staff. Handle sensitive financial and personal information with absolute confidentiality. Operations and Project Management: Support with research, reporting, and ad hoc projects as requested. Manage expense reports, vendor relationships, and contract coordination. Anticipate executive needs and proactively identify solutions. Qualifications: Experience: 7-10+ years of providing high-level support to senior executives, ideally within financial services, hospitality or in roles supporting UHNW individuals. Proactive Problem-Solving: Ability to independently manage tasks from start to finish, anticipate needs, and maintain confidentiality in all interactions. Technical Proficiency: Advanced expertise in Microsoft Outlook, Excel, Concur, Salesforce and other productivity tools to manage scheduling and reporting efficiently. Communication Skills: Exceptional written and verbal communication skills, with the ability to compose professional correspondence and interact effectively with diverse stakeholders. Adaptability: Strong organizational skills with the flexibility to handle competing priorities in a fast-paced environment. Requirements: US Citizenship (authorized to work in the USA) College degree (or two years of college minimum) Proficiency with computers and software (using the Internet / web apps) Ability to type at least 40 words per minute Experience using Apple productivity apps (a Mac-friendly person) Experience budgeting and estimating various things (spreadsheet jockey) Experience shipping (UPS, FedEx, DHL, etc.) Several positive personal or professional references Bonus Points (not prerequisites): Multi-lingual Public Notary Bookkeeping experience with QuickBooks or equivalent software Compensation and Experience: Competitive salary commensurate with prior experience Extensive benefits package including health insurance and retirement benefits Discretionary annual bonus About Us: We conduct advanced technical research and develop innovative software and systems that help meet network security and reliability challenges for organizations world-wide. You can read more at our web site. We value a strong work ethic, professionalism, dedication to quality customer service and a friendly attitude. Career Opportunities: We have many other openings available. For a complete listing, visit jobs.vostrom.com

Imagine being part of a company where your growth is valued and your journey is supported. Imagine yourself at Langley Federal Credit Union, where we're dedicated to shaping a meaningful path together. You belong at Langley. Langley Federal Credit Union is one of the 100 largest credit unions in the United States, with over $5B in assets and over 400,000 members. We are constantly growing and have recently expanded to neighboring states and other parts of Virginia. Langley is committed to being the best place you will ever work, and it all begins with our comprehensive employee benefits package, which includes affordable medical, dental, and vision plans in addition to: Investing in You: Educational Assistance, encompassing books, lab fees, registration costs, and more. Support for Student Loan Repayment. Abundant Career Growth Opportunities. Time Off That Matters: Generous Paid Vacation that starts accumulating from day one, progressively increasing with every five years of service, up to a maximum cap. Celebrate 13 Paid Holidays, including your birthday and the day following Thanksgiving; enjoy Floating Holidays too! Paid Sick Time for all team members. Financial Security: Highly competitive 401K plan featuring a 6% company match, with immediate vesting with a ROTH IRA option. Company-covered short- and long-term disability insurance. Complimentary Life Insurance and the choice of additional Voluntary Life Insurance. Flexible Health Care and Dependent Care benefits. Langley Federal Credit Union is currently hiring for a Full Time Associate Executive Assistant to work on-site from our City Center location in Newport News, VA. Job Summary: Provides shared, enterprise-level administrative support to the Executive Team, including the President/CEO and the Executive Assistant to the President/CEO, and provides administrative support to the Langley for Families Foundation and Human Resources as assigned. This role supports enterprise operations rather than individual executives and operates within a clearly defined priority structure, with work assigned by the Executive Assistant to the President/CEO taking precedence over all other responsibilities. The Associate Executive Assistant applies sound judgment, strong organizational skills, and professional discretion in the execution of duties. Other duties may be assigned as business needs require. Essential Functions, Duties, and Responsibilities: Executive Team Support (Primary Responsibility) Manages administrative intake through established channels and prioritizes requests appropriately and transparently. Provides shared administrative support for enterprise-related Executive Team work. Schedules meetings; coordinates meeting and event logistics; and prepares standard materials and agendas as required. Supports Executive Team meetings, off-sites, and organizational events through logistical coordination, excluding travel management. Reports expenses associated with shared executive events and enterprise activities. Formats documents and presentations using approved templates and standards. Langley for Families Foundation Support (Secondary Responsibility) Provides administrative support to the Foundation Director. Attends Foundation meetings as needed and prepares meeting notes and draft minutes. Coordinates scheduling, materials, and routine administrative tasks for the Foundation. Identifies and suggests process improvements to support efficiency. Human Resources Support (As Capacity Allows) Provides administrative support to the Human Resources division as capacity allows. Supports internal events and programs through scheduling, materials preparation, and coordination. Scope and Role Boundaries: This role provides shared, enterprise-level administrative support, with responsibilities focused on coordination, scheduling, materials preparation, and logistical support. Individual executive calendar and inbox management, travel coordination, personal administrative support, and individual expense submissions are outside the scope of this role. Qualifications: High school diploma or equivalent required; associate's degree preferred. Minimum of two years of experience providing administrative support to senior management. Advanced proficiency in Microsoft Office applications, including Outlook, PowerPoint, Excel, and Word. Our Keys to Success: Service Champion - Adopts a service orientation, building trusting relationships and delivering value for associates, members, and communities. Langley Ambassador - Demonstrates a passion for Langley's vision, encouraging diversity, equity, and inclusion while considering Langley's values when making decisions and taking accountability for delivering results. Agile in Action - Adapts to changes in the business, demonstrating innovation to improve Langley and advance the business into the future. Team Driven - Collaborates across Langley, communicating transparently and prioritizing a team-based approach that delivers optimal outcomes for associates, members, and communities. Continuous Learner - Maintains an understanding of Langley's business and how value is delivered to members and actively pursues opportunities to grow oneself and strengthen the organization. Physical Requirements: The physical demands described here must be met by an employee to successfully perform this position's essential functions, duties, and responsibilities. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this Job, the employee is frequently required to sit, use hands to finger, handle, or reach with hands and arms, feel, and talk or hear. The employee is occasionally required to stand and walk. Specific vision requirements for the job include close vision (at 20 inches or less). Lifting up to 20 lbs. may be required in this role. Working Conditions: The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Work is generally performed in a climate-controlled office environment where the noise level is typically quiet to moderate. Occasional local travel may be required; the ability to meet these requirements is essential to the role, with or without reasonable accommodation. This job description is not designed to cover or contain a comprehensive listing of functions, duties, or responsibilities required by the employee. Functions, duties, and responsibilities may change, or new ones may be assigned at any time, with or without notice.

The Police Department is looking for an organized professional with demonstrated success in increasingly complex financial environments and strong qualifications in the areas of budget, accounting, supervision, procurement, contract management, payroll and human resources. This position reports directly to the Chief of Police and acts as the Accounting Division Manager for an $80M+ operating budget. Responsibilities include: Oversee accounting operations to include 2 direct reports performing Accounts Payable, Accounts Receivable, General Ledger and Procurement duties. Payroll Supervisor to include three direct reports supporting a complement of more than 600 department employees. Grant financial manager to include financial reporting and closeouts. Coordinates and submits annual department operating and capital budgets to include expense, revenue, and personnel projections. Prepares monthly and year-end financial statements and analysis for the General Fund, Fee Supported Activities and Special Revenue programs within the Police Department in accordance with Generally Accepted Accounting Principles. Develops policies and procedures in consultation with Command Staff to ensure efficient operations in compliance with City policy. Required Qualifications VOCATIONAL / EDUCATIONAL REQUIREMENT : Requires a bachelor's degree in accounting or a closely related field. EXPERIENCE REQUIREMENT : In addition to satisfying the vocational/education standard, this class requires a minimum of four years of related, full-time equivalent experience. SPECIAL CERTIFICATIONS AND LICENSES : Requires a valid driver's license and driving record in compliance the City Driving Standards. SPECIAL REQUIREMENTS : Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties. Preferred Qualifications Governmental Accounting experience Public Safety and Civilian FLSA Experience with the following software applications: Dimensions (Kronos), PeopleSoft Financials, Munis (Payroll), grant management software. Work Schedule Days: Monday-Friday Shifts: 8:00 am to 5:00 pm Employees may be expected to work hours in excess of their normally scheduled hours in response to department needs and/or City-wide emergencies.

Title: 00800 - Administrative and Program Specialist III State Role Title: Admin and Office Spec III Hiring Range: $29,772 - $41,500 Pay Band: 3 Agency Website: *********** Recruitment Type: General Public - G Job Duties Norfolk State University Parking Office seeks applicants for an Administrative and Office Specialist III. This position provides customer service in the Department of Parking Services. Parking Services provide adequate, safe, and accessible parking services for the entire campus community. Our office is proactive in meeting the needs of the university through assessments of parking needs and through the development of effective measures to continuously enhance customer services. Our office must be polite, courteous, speak with precise authority, and be clear, distinct, and cautious when dealing with the customer. These administrative functions include record-keeping and maintenance, maintaining the departments tracking log for all incoming and outgoing documents, orders equipment and supplies when needed via the university's procurement interface. Conduct an inventory of all equipment and supplies within the department. Oversees the process for payroll deduction. The successful candidate will be responsible for the following duties: 1. Inserting customers' information into Flex and overseeing the payment process. 2. Developing and maintaining a manual program to effectively and efficiently communicate outstanding citations to the Office of the Bursar, resulting in a financial hold being placed on the student account. 3. Accurately and effectively maintain the Parking services webpage and ensure all vital information is available to the customers. 4. Creating memos and campus-wide communications and ensure the dissemination of important information that would affect the customers' parking experience on campus. 5. T2 Administrator 6. Maintain the line of Communication with the Vendors. 7. Maintain the New online parking portal and service flow. 8. Assistant to the Manager of Parking Services. Oversees the daily operation in the Manager absence and attend meetings. Minimum Qualifications 1. Considerable experience with oral and written communication skills, as well as be customer service oriented. 2. Considerable experience with phone etiquette and verbal communication skills. 3. Demonstrated ability to work independently and take appropriate initiative with minimum supervision. 4. Demonstrated ability to evaluate complaints from the customers and to determine the appropriate action required. 5. Demonstrated ability to interpret, explain, and apply a variety of rules, regulations, and standard policies and procedures. 6. Demonstrated ability to set up filing systems, draft memos, letters, and emails. 7. Demonstrated ability to work well in interrupt mode in an environment with changing priorities; submit reports in a timely matter with no more than two errors a month. 8. Demonstrated ability to be trained and learn the T2 Flex System. 9. Considerable experience with payroll. 10. Working all special events. 11. Assist with special events to include planning and coordinating placement of cones and reserve spaces for large or small events, daily and on weekends. 12. Assist the Ticket Writers when staff shortage accrue. 13. Work the Gates when needed. 14. The ability to work evening and nights to include working rotating shifts and some holidays. Additional Considerations 1. Considerable experience working in an administrative assistant role in higher education. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply. Contact Information Name: Norfolk State University Phone: ************ Email: Email material not accepted. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Tidewater Physicians Multispecialty Group is actively seeking a Practice Support Specialist to practice out of our Administrative office in Newport News. Tidewater Physicians Multispecialty Group (TPMG) includes more than 220 primary care, specialty physicians and advanced practice clinicians in more than 75 locations throughout southeastern Virginia. The schedule is full time work hours, Monday through Friday. This position will work on the Southside (Chesapeake, Norfolk, Virginia Beach, etc.) Position Summary The Practice Support Specialist is responsible for assisting with the development and implementation of projects that are introduced administratively and throughout the physician group. Provides frequent and positive interaction at the physician office level to promote an on-going open exchange for a strong and effective relationship between the office locations and administration. Major Duties and Responsibilities Collaborates with Office Managers, Regional Operations Managers and senior leaders to develop objectives, strategies and plan; conducts comprehensive needs assessments; makes recommendations for optimizing operations at the locations. Assists with the development of priorities based on assessed needs, business impact and available resources. Assists with processing medical-legal documents, insurance and correspondence requests in accordance with professional ethics, and in conformity with federal, state and local statutes. Assists in the start-up of new medical offices as new physicians and specialties join TPMG. Assists Regional Operations Managers with Office Manager turn over or new program training. Participates in new hire training and orientation programs when necessary. Assists with float pool programs. Assures patients are given proper attention during patient advocacy situations Assists with providing appropriate coverage for Office Managers when needed Assists Office Managers (i.e., charge entry, payroll, accounts payable, etc.) Contributes to an atmosphere of team building whether working on a site assignment or at Administration. Continuously looks for ways to develop best practices at the TPMG locations; Conducts fact-finding meetings with physician/manager/staff. Gathers, analyzes and evaluates data. Identifies problems and recommends solutions. Assists Office Managers/Physicians with the implementation of agreed upon changes. Communicates effectively and professionally Values being part of a team with a high expectation for collaboration Works with minimal supervision. Pays strong attention to detail. Maintains strictest confidentiality in all matters to include patient privacy and sensate site assignments. Other duties as assigned. Knowledge, Skills and Abilities Knowledge of organization policies and procedures. Knowledge of fiscal management and HR management techniques, medical office management techniques and practices. Knowledge of basic computer systems and applications. Experience with EHR systems. Skilled in written and verbal communication. Ability to work scheduled hours as defined in the job offer. EDUCATION/TRAINING/REQUIREMENTS Bachelor's degree preferred. Minimum of five years office management experience in a health care setting (preferable with TPMG). Certified Coder, CPC or equivalent. Experience with both family practice and subspecialty groups preferred. PHYSICAL DEMANDS Ability to lift or move equipment. Ability to stand and walk for long periods of time. Ability to sit for extended periods of time. Ability to enter data into a computer via a keyboard. Ability to occasionally reach, bend, stoop and lift up to 30 lbs. * Ability to grasp and hold up to 30 lbs.* Ability to occasionally squat and lean over. Ability to hear normal voice level communications in person or through the telephone. Ability to speak clearly and understandably. Basic vision, corrected. Ability to see and understand data on a computer screen. SUCCESS FACTORS Excellent Time Management/Organized Open Communication/Positive Goal Driven Excellent Customer Service Juggles Multiple Priorities Accuracy and Attention to Detail Interested candidates are encouraged to submit their current cover letter, resume and any credentials. Come join the TPMG team! This is a two step application process. Once you have submitted your completed application please complete our short assessment. The assessment can be found here: ****************************************************************** Id=Y2q8I0b1xddPLkS%2fjCqJHQ%3d%3d TPMG is an equal opportunity employer committed to a diverse and inclusive workforce.

Job Title: Administrative Assistant Elizabeth City, NC Salary: Competitive Clearance: Public Trust Travel: N/A Purpose People, Technology and Processes, LLC is seeking an Administrative Assistant for military and homeland security administrative support. *****THIS POSITION IS CONTINGENT UPON AWARD***** Responsibilities include, but are not limited to: Office automation work requiring the use of software applications and computer equipment to directly support the AMO and supply technician in the Aviation Material Office. Deal directly with Air Station maintenance and supply personnel. Facilitate Air Station equipment calibration program through the CG Precision Measuring Equipment Laboratories (PMEL) program by enrolling all precision equipment utilized by unit mechanics into the PMEL program and ensuring all required tools are calibrated on a timely schedule in accordance with AFCAV. This includes retrieving and returning tools to the appropriate storage location. Coordinate with members of Aviation Logistics Command (ALC) controlling the contract funding the Air Station PMEL program. Assist the Aviation Materiel Officer with determining procurement of all calibrated and non-calibrated maintenance tools used by Air Station mechanics by maintaining a log of all tools being bought and needing to be replaced. Maintain an inventory of replacement tools via a tool crib that enables broken tools to be replaced in a timely manner without affecting unit operations. Collect broken tools, issue replacement tools, and maintain a log of broken tool reports. Assist the Aviation Material Officer in maintaining the Engineering annual budget by cataloging the purchases of all aircraft hardware, tools, and consumables. Assist in storage, and distribution of aviation consumables. Such consumables include acid brushes, paper towels, safety wire, tape, trash bags, earplugs, and other disposable items necessary in the daily routine of Air Station operations. Assist in maintaining the inventory of type three and five materiel using Fleet Logistics System (FLS), as well as assist in maintaining the readiness of Aviation Material Office service-window serving Air Station personnel. These duties relate to the compilation of data, the reconciliation of documents, and collection of information. Word processing, database management, electronic spreadsheet, electronic mail, electronic calendar, and other types of office automation software. Transcribe various written communication into proper format, with the responsibility for correct spelling, grammar, capitalization, and punctuation. Assist in maintaining office operations and assume the roles and duties of the Aviation Material Office Supply Technician when the Supply Technician is either away or out of the office. Requirements • Minimum of two years' work experience; working with aviation consumables • Experience working in a storeroom issuing consumables • Experience with inventory control management • Experience with office administrative skills and abilities;= • Experience with various office automation systems, software applications and computer equipment. About the company: As a Service Disabled, Veteran Owned Small Business (SDVOSB) we are a provider of Information Technology (IT) professional services, software solutions and professional development training. Our core competencies evolved from leveraging IT enablers for knowledge management with an emphasis on Web Based Knowledge Portals and Portal Services, Server/System Services, SharePoint Development and System Administration and SQL Server Services. Our capabilities have expanded to include software development, technical training support and field support services. Guiding Principles Satisfy the customer - "Exceed expectations" Set the Example - "Be out front" Be Responsive - "Timing is everything" Persevere - "Find a way" Benefits PTP offers a comprehensive benefits program: Medical insurance Dental insurance Vision insurance Supplemental benefits (Short Term Disability, Cancer & Accident). Employer-sponsored Value Adds - FreshBenies 401(k) with matching 11 holidays 120 PTO hours accrued

The Administrative Assistant performs passenger travel processing requirements to facilitate the movement, of service members, DoD civilian employees, and authorized dependents by all modes of transportation within Continental United States (CONUS) and Outside Continental United States (OCONUS) IAW DTR Part I, Joint Travel Regulations (JTR), DOD 4500.9-R, local DTS business rules and any other service-specific governing directives. Additionally, the ideal candidates provides official travel assistance to include the movement of DoD passengers in conjunction with the Travel Management Company (TMC). The person in this position defines and advises customers of entitlements; provides counseling, arranges, prepares, and distributes documentation for authorized personnel movement. This position works closely with the government representatives and supported customers, both internally and externally. Must have outstanding verbal and written communication and interpersonal skills; ability to interact effectively across all levels of the organization and with outside organizations/customers. Must possess the ability to protect and maintain confidentiality and to execute tasks and projects independently. Must be an exceptional team player, proactive, self-motivated, well organized and detail oriented. Essential Functions of the Position Select and apply appropriate travel guides, methods, techniques, and work sequences to effectively accomplish work. Process and obtain port calls from the Air Mobility Command Passenger Reservation Center for OCONUS travel, utilizing the Global Air Transportation Execution System (GATES) IAW DTR Regulation 4500.9-R (Part I). Perform international travel duties and make travel arrangements for DoD military and civilian personnel travel for deployments, permanent change of station (PCS) temporary change of station (TCS) and temporary duty (TDY). Arrange commercial charter bus transportation for group travel of two or more individuals, independently or in conjunction with SDDC, and issue the required documentation IAW DTR 4500.9-R (Part I). Advise, counsel, arrange, prepare, and distribute documentation for authorized military and civilian personnel and family members on personal property shipments IAW DTR 4500.9-R, Part IV; Joint Travel Regulation (JTR), and service specific guidelines. Provide desk side counseling to members on shipping and storage entitlements, owner and carrier responsibilities, and claims liability, IAW the JTR, DTR 4500.9-R (Part IV), and all other personal property regulatory directives. Determine entitlements and prepare and process all documentation necessary to effect shipment, storage, Human Remains, and delivery of personal property (household goods, baggage, and mobile homes). Perform assignments with minimal technical assistance. Review work for compliance with regulatory guides and program policies and for soundness of decisions and conclusions. Provide reports and statistical data of all transportation activities. Submit monthly traffic activity reports to Site Lead for compilation. Process incentive payments and reimbursements. Route and award personal property shipments for pick up. Process request for extension of travel and transportation entitlements. Perform other relevant duties as assigned. Supervisory Responsibilities No direct supervisory responsibilities. Physical Demands Required to walk, stand, sit and move about the property for long periods of time. Ability to lift and/or move up to 50 pounds. Work Environment Indoor Office environment. Noise level is nominal. Minimum Qualifications High School diploma or GED, and a minimum of six months of related work experience. Two (2) years of recent and relevant experience in traffic management or aerial port organization as a Travel Clerk, preferred. Must be able to use Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.). Strong written and verbal communication skills. Must fluently speak, write, read, and understand English. Strong Organizational Skills. Ability to multi-task. Possess a Valid State Drivers' License. Security Requirements Must be a US Citizen. Must have an active Secret Clearance or be able to obtain a Secret Clearance. Red River Science & Technology, LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in their entirety. Reasonable accommodation will be made in accordance with governing law

The Enrollment Management unit is responsible for attracting, admitting, and enrolling eligible students, in accordance with university policies. The unit facilitates the development, implementation and monitoring of academic policies, practices and procedures to meet goals related to student progression, performance, and graduation. The unit administers state, federal and institutional financial aid and scholarship programs and collaborates with other campus units in coordinating student transition initiatives that lead to positive adjustment, academic success and persistence to degree completion. Description of Work The primary purpose of the position is to coordinates all electronic admissions data for all Freshman, Transfer, Readmit, Second Degree and Non-Traditional applications. This data can include application forms, application fees, high school transcripts, test scores (SAT, ACT, TOEFL, AP, CLEP, etc.) college transcripts, and military transcripts (DANTES, DD214, etc.) for use in rendering admissions. Competencies/Knowledge Skills, and Abilities Required in this Position Knowledge-Program - Demonstrates in-depth knowledge of the area of specialization, the program, process, and/or organizational operation. May be the content/process resource. Information/Records Administration - Coordinates varied records processing activities requiring the application and some interpretation of agency procedures, policies, laws, and regulations. Reviews information for completeness and accuracy using multiple guidelines. Office Technology - Selects, understands and fully applies a variety of features in software programs, databases, information systems, and specialized equipment. Problem Solving - Recognizes, defines and resolves non-standard problems using operating procedures, practices and established precedents. Resolves recurring issues and problems as well as some unique situations. Anticipates problems and develops recommendations for management resolution. Communication - Verbal - Presents ideas in a clear, concise, organized manner. Explains and interprets programs, policies and procedures to meet the specific needs of staff and clients. Advises program staff/clients in all matters related to program operations. Communication-Written - Composes and organizes ideas logically, works in multiple formats such as letters, memos, reports or presentations, and can change/adjust style to meet the needs of the program and audience. Reviews sensitive materials and edits content constructively. Minimum Training and Experience Graduation from high school and one year of office experience; or an equivalent combination of education and experience. License or Certification Required by Statute or Regulation Management Preferences Class Salary Range $34,602-$58,870 Position Recruitment Range $34,602-$55,000 Position Category Staff Position Status Permanent Full Time FLSA Non Exempt Work Hours (i.e. 8:00-5:00pm, etc.) 8:00 a.m. - 5:00 p.m. Work Schedule (i.e. Mon-Fri, Rotating Shifts, Etc.) Monday - Friday

Title: 00399 - Admin Office Specialist State Role Title: Admin and Office Spec III Hiring Range: $29,772 - $32,675 Pay Band: 3 Recruitment Type: General Public - G Job Duties Norfolk State University's Parking Office invites applicants for the position of Administrative & Office Specialist Ill. The Administrative & Office Specialist I will perform a variety of complex administrative and technical duties to include: 1. Processing citation payments and payment demand letters. 2. Issue parking passes. 3. Handles complaints regarding parking tickets in person or via telephone. 4. Accurately records information in the T2 Flex system. 5. Organize group and special parking request and coordinates with the parking supervisor to ensure the necessary procedures have been implemented, 6. Working under all weather conditions; stand, walk and lift 10Ibs. 7, Working rotating shifts to include day, night, weekends and some holidays. 8. Entering and retrieving information pertaining to vehicle registration, identification and status, using the hand-held computer system to write citation. 9. Working all special events. 10. Assist with special events to include planning and coordinating placement of cones and reserve spaces for large or small events, daily and on weekends. 11. Assist the Ticket Writers when staff shortage accrues. 12, Work the Gates when needed. 13, Mandatory overtime for special events. Minimum Qualifications 1. Demonstrated experience in keyboarding. 2. Demonstrated ability to interpret policies and procedures. 3. Good commando the English language and the ability to use good discretion and sound judgement when handling a situation. 4, Considerable experience with computers. 5. Demonstrated clerical skills. 6, Demonstrated ability to work under all weather conditions; stand, walk and lift 10 tbs. 7. Demonstrated ability to work rotating shifts to include day, night, weekends and some holidays. 8. Demonstrated ability to enter and retrieve information pertaining to vehicle registration, identification and status, using the hand-held computer system to write citation. 9. High school! diploma or General Education Development (GED) equivalency diploma. 10. Must have a valid driver's license and a good driving record. 11. The ability to work the front desk to include answering the phone and writing parking passes. 12. Good computer skills required and the use of Microsoft office. 13. Excellent oral and written communication skills. 14. The ability to work independently and take the appropriate action with minimum supervision Additional Considerations N/A Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. You will be provided a confirmation of receipt when your application and/or résumé Is submitted successfully. Please refer to “Your Application "in your account to check the status of your application for this position. Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé, RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position. Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form -9 and E-Verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship. EEO Statement NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply. Contact Information Name: Norfolk State University Phone: ************ Email: Email material not accepted. In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

The Administrative Assistant performs passenger travel processing requirements to facilitate the movement, of service members, DoD civilian employees, and authorized dependents by all modes of transportation within Continental United States (CONUS) and Outside Continental United States (OCONUS) IAW DTR Part I, Joint Travel Regulations (JTR), DOD 4500.9-R, local DTS business rules and any other service-specific governing directives. Additionally, the ideal candidates provides official travel assistance to include the movement of DoD passengers in conjunction with the Travel Management Company (TMC). The person in this position defines and advises customers of entitlements; provides counseling, arranges, prepares, and distributes documentation for authorized personnel movement. This position works closely with the government representatives and supported customers, both internally and externally. Must have outstanding verbal and written communication and interpersonal skills; ability to interact effectively across all levels of the organization and with outside organizations/customers. Must possess the ability to protect and maintain confidentiality and to execute tasks and projects independently. Must be an exceptional team player, proactive, self-motivated, well organized and detail oriented. Essential Functions of the Position Select and apply appropriate travel guides, methods, techniques, and work sequences to effectively accomplish work. Process and obtain port calls from the Air Mobility Command Passenger Reservation Center for OCONUS travel, utilizing the Global Air Transportation Execution System (GATES) IAW DTR Regulation 4500.9-R (Part I). Perform international travel duties and make travel arrangements for DoD military and civilian personnel travel for deployments, permanent change of station (PCS) temporary change of station (TCS) and temporary duty (TDY). Arrange commercial charter bus transportation for group travel of two or more individuals, independently or in conjunction with SDDC, and issue the required documentation IAW DTR 4500.9-R (Part I). Advise, counsel, arrange, prepare, and distribute documentation for authorized military and civilian personnel and family members on personal property shipments IAW DTR 4500.9-R, Part IV; Joint Travel Regulation (JTR), and service specific guidelines. Provide desk side counseling to members on shipping and storage entitlements, owner and carrier responsibilities, and claims liability, IAW the JTR, DTR 4500.9-R (Part IV), and all other personal property regulatory directives. Determine entitlements and prepare and process all documentation necessary to effect shipment, storage, Human Remains, and delivery of personal property (household goods, baggage, and mobile homes). Perform assignments with minimal technical assistance. Review work for compliance with regulatory guides and program policies and for soundness of decisions and conclusions. Provide reports and statistical data of all transportation activities. Submit monthly traffic activity reports to Site Lead for compilation. Process incentive payments and reimbursements. Route and award personal property shipments for pick up. Process request for extension of travel and transportation entitlements. Perform other relevant duties as assigned. Supervisory Responsibilities No direct supervisory responsibilities. Physical Demands Required to walk, stand, sit and move about the property for long periods of time. Ability to lift and/or move up to 50 pounds. Work Environment Indoor Office environment. Noise level is nominal. Minimum Qualifications High School diploma or GED, and a minimum of six months of related work experience. Two (2) years of recent and relevant experience in traffic management or aerial port organization as a Travel Clerk, preferred. Must be able to use Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.). Strong written and verbal communication skills. Must fluently speak, write, read, and understand English. Strong Organizational Skills. Ability to multi-task. Possess a Valid State Drivers' License. Security Requirements Must be a US Citizen. Must have an active Secret Clearance or be able to obtain a Secret Clearance. Red River Science & Technology, LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in their entirety. Reasonable accommodation will be made in accordance with governing law

The Enrollment Management unit is responsible for attracting, admitting, and enrolling eligible students, in accordance with university policies. The unit facilitates the development, implementation and monitoring of academic policies, practices and procedures to meet goals related to student progression, performance, and graduation. The unit administers state, federal and institutional financial aid and scholarship programs and collaborates with other campus units in coordinating student transition initiatives that lead to positive adjustment, academic success and persistence to degree completion. Description of Work Multiple positions may be filled from this posting This position serves as the cornerstone of administrative efficiency within the university, offering an extensive array of clerical support services. Duties span from managing the dynamic flow of office reception to handling transcript processing with utmost confidentiality. Attention is devoted to mail distribution, ensuring the swift and secure transfer of important documents. Additionally, responsibilities include processing records, accurately inputting data, maintaining organized filing systems, facilitating correspondence, coordinating appointment schedules, and overseeing general accounting tasks. Proficiency in the Microsoft Office Suite, including Word, Excel, Access, Outlook, and PowerPoint, is indispensable, as is the flexibility to undertake other related duties and projects as assigned, contributing to the seamless operation of the university's administrative functions. Competencies/Knowledge Skills, and Abilities Required in this Position Excellent oral and written communication skills combined with a strong customer service orientation are essential. Attention to detail and the ability to multi-task are highly desirable. License or Certification Required by Statute or Regulation Management Preferences Position Recruitment Range $20/ hour Position Category Temporary/Student Position Status Temporary Work Hours (i.e. 8:00-5:00pm, etc.) Varies Work Schedule (i.e. Mon-Fri, Rotating Shifts, Etc.) Varies