Executive assistant jobs in Rancho Santa Margarita, CA

Join Yorke Engineering, LLC, an Environmental Consulting leader in California that implements Environmental Engineering and Compliance solutions for our clients throughout the western US. We're a family-owned and operated company with over 90 employees. We are looking for a sharp and reliable Executive Personal Assistant. This is a part-time or full-time position based on the candidate's preferences at 30-40 hours per week from our corporate office in San Juan Capistrano, CA during our normal business hours. We offer a full benefits package including Paid Time Off, Holidays, Full Medical/Dental/Vision, along with a 401k with a generous company match for full-time staff. Position Summary: The Executive Personal Assistant assists the Executive Management team by learning the needs of the Executive team and taking on a variety of personal and company responsibilities to create more availability for the Executive Management team to focus on top priorities. The position requires a professional individual with a high standard of quality, efficiency, and organization. This position will require the candidate to prioritize multiple responsibilities. The candidate will be required to think critically and solve problems in a self-sufficient manner with support provided as needed. The candidate responsibilities and qualifications will include: Support Executive Management with special assignments including: Ensure the Executive Management team is fully prepared for leading staff training presentations by creating, organizing, and distributing presentation materials; Record and accurately file key takeaways, decisions, and action items following client presentations, internal-staff meetings, and training events; Create content for a variety of tasks using Excel, PowerPoint, and Word formats; Create content, messaging, and activities for Staff Meeting, holiday party, and special events support; Prepare, print, and organize training materials for clients and staff; Coordinate projects between Executive Management and employees; Collect client feedback and help company leaders create training opportunities based on key improvement areas; Special projects and filing in SharePoint. Manage Outlook calendars and filter emails based on priorities; Submit expense reports and schedule travel; Team-driven individual that's motivated to support other team members when needed; Schedule and complete personal tasks for example: Grocery shopping, mail processing, copying keys, schedule appointments, and returning items to vendors or stores; Supervise vendors for home maintenance, renovations, and landscaping; Car services drop-off pickups for routine maintenance. Candidate Qualifications include: Associates degree or Bachelor's degree from an accredited university with minimum GPA of 3.2; GPA will be verified; 8-12+ years of professional experience, most recently as an Executive and/or Personal Assistant for 3+ years; Solid organizational skills including the ability to multi-task, prioritize, and work independently; Excellent verbal and written communication skills; Available to work in-office at our San Juan Capistrano office during business days; Strong software skills including Microsoft Office 365: Outlook, SharePoint, Word, Excel, and PowerPoint.

Strategic Executive Assistant to the CEO Part-Time (25-30 hrs/week) → Full-Time | $38-$48/hr DOE Fullerton, California (On-site to start) About Endemic Endemic is a science-first, conservation-driven ecological consulting and restoration company. Founded in 2009 at Fairview Park in Costa Mesa, we have grown from a single ecologist to a team of 60+ working across California. Our purpose is to heal California's landscapes through Conservation at Scale, the Founder's Second Curve, and Ecological Culture Building. The Strategic Executive Assistant will support the CEO across Endemic and its affiliated entities by bringing structure, organization, and disciplined execution to a fast-moving environment. The Opportunity This is not a traditional administrative role. As the Strategic Executive Assistant, you will serve as the CEO's operational right hand - organizing priorities, preparing decision-ready information, coordinating timelines, and ensuring strategic initiatives move forward smoothly and efficiently. You will handle both strategic coordination and hands-on organizational tasks that keep the executive office functioning at a high level. Why This Role Matters Endemic is growing rapidly, with expanding operations, new business ventures, and increasing cross-department collaboration. The CEO's effectiveness depends on structured support, disciplined follow-through, and clear information flow. Your work will strengthen executive decision-making, enhance organizational alignment, and support the continued evolution of Endemic's mission and leadership. What You'll Do Executive Operations & Strategic Support Manage and protect the CEO's calendar, commitments, and priorities. Ensure the CEO's priorities, timelines, and strategic initiatives move forward smoothly and efficiently. Prepare concise, decision-ready summaries and high-quality executive communication. Bring structure and clarity to initiatives and emerging concepts. Maintain confidentiality with the highest level of professionalism. Research & Decision-Support Research topics, vendors, options, and operational questions as assigned. Gather details, compare alternatives, and prepare clear decision-ready summaries. Provide executive briefs that equip the CEO to make informed, strategic decisions. Review materials, analyze supporting documents, and synthesize findings into concise recommendations. Project & Systems Organization Build and maintain workflows in Notion, Monday.com, and internal systems. Translate ideas into structured project plans with timelines and action items. Track follow-through across departments and affiliated entities. Maintain organized documentation and executive-ready materials. Meeting Support Create agendas, prepare materials, and coordinate logistics. Support quarterly All-Hands meetings and key leadership sessions. Capture notes and action items; ensure timely follow-through. Leadership Coordination Facilitate communication between the CEO, COO, HR, Directors, and project teams. Serve as a stabilizing presence and maintain operational momentum. What We're Looking For Experience 5+ years supporting senior executives, founders, or high-level leadership. Strong operational, organizational, and communication skills. Proven ability to manage complex workflows and deadlines. Demonstrated sound judgment and confidentiality. Skills Exceptional written communication and executive-level professionalism. Strong analytical and organizational abilities. Proficiency with Google Workspace and Microsoft Office Experience with Notion, Monday.com, or similar tools preferred. Traits Composed, organized, and systems-oriented. High follow-through and disciplined work habits. Service-driven, low-ego, and grounded. Detail-oriented with the ability to synthesize information clearly. Schedule & Pay Part-time role (25-30 hours/week) with planned transition to full-time. $38-$48 per hour DOE. Primarily on-site in Fullerton during onboarding, with hybrid flexibility thereafter. Part-Time Benefits 401(k) Plan Participation with Matching 4% 40 Hours Paid Sick Leave 10 Observed Holidays EAP (Employee Assistance Program) Participation Why Join Endemic? Support executive leadership during a pivotal phase of organizational growth. Play a key role in strengthening alignment, structure, and decision-making. Work within a mission-driven team that values conservation, integrity, and innovation. Contribute to the operational infrastructure that supports Endemic's long-term impact. Equal Opportunity Employer Endemic Environmental Services is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to building an inclusive workplace.

We are seeking an Executive/Personal Assistant to support a lovely couple in the entertainment industry. The ideal candidate will assist with both professional and domestic needs, ensuring seamless day-to-day operations across multiple homes, travel schedules, and professional commitments. This role requires high flexibility, excellent communication, strong organizational skills, and the ability to coordinate across a wide network of household staff/vendors, childcare providers, and professional teams. The goal is to maintain a smooth, efficient lifestyle for the couple across all environments. Responsibilities Professional, Lifestyle, Household & Administrative Support Manage and coordinate all aspects of household operations across multiple homes. Oversee scheduling for the couple, ensuring accuracy, clarity, and efficiency. Coordinate with household employees (housekeepers, house managers, landscapers, vendors, contractors, etc.). Maintain organized digital filing systems, including photos, videos, documents, and archives. Create documents, spreadsheets, and organizational materials as needed. Ensure professional, timely communication and confirm receipt of information with all parties. Weekly open items updates. Childcare & Family Coordination Coordinate childcare schedules and communication with nannies. Arrange travel and logistics for the family, nannies, and pets. Travel Management Coordinate all travel logistics, including flights, accommodations, ground transportation, itineraries, and on-the-ground support. Be available during the couple's travel hours for needs or adjustments. Travel on behalf of the couple as required, including advance travel to prepare environments during relocations or extended stays. Production & Professional Support Interface with agents, business management firm, attorneys, production teams, and other professional representatives. Understand film production schedules, call times, and calendar requirements. Ensure all production-related scheduling is accurate and optimized. Be willing and available to travel for film production for the duration required by the couple. Calendar & Communication Management Maintain joint calendars with thorough, thoughtfully crafted event details (names, company, address, suite numbers, parking details, etc.). Provide the couple with the next day's calendar each evening (after 5 PM) and a morning reminder before 9 AM. Time zone is dependent on client's location. Organize and streamline communication across the couple's personal and professional networks. Work Hours & Availability This role is not a traditional 9-5 position; flexibility is essential. When the couple is on the West Coast, assistant works primarily PST hours (approx. 9-5 with flexibility). When the couple is on the East Coast, assistant works primarily EST hours (approx. 9-5 with flexibility). While travel or events may require irregular hours, the couple generally aligns to a structured schedule. Qualifications Highly organized, detail-oriented, proactive, and able to anticipate needs. Tech-savvy: strong computer skills, digital filing, backups, organization systems. Strong written and verbal communication skills; professional tone at all times. Experience coordinating complex schedules across multiple time zones. Experience managing or collaborating with household staff. Familiarity with film production and production schedules (preferred). Ability to remain flexible as the couple's needs evolve. Discretion, confidentiality, and professionalism are essential. Location: Pasadena, CA. Compensation and benefits: Up to $120K DOE, medical stipend, 401(k), and PTO.

Executive Assistant to the CEO The Role Partner directly with our CEO in high-stakes client, partner, and internal meetings. Keep calendars clean, briefs decision-ready, and commitments closed. Think air-traffic control for decisions. What You'll Do Attend strategic partner and client meetings, representing the CEO with professionalism and polish Manage CEO's calendar with 14-day visibility & 0 surprises Deliver 24-48h decision briefs (goal / 3 facts / options / owner) Capture & track meeting actions to 95% on-time closure What We're Looking For 3+ years supporting C-level leaders with strong project coordination experience Crisp writer, meticulous note-taker, calm under shifting priorities Confident in client/partner settings Fluent in Google/Microsoft, Slack, and project tools Growth Path EA → Senior EA → Strategic Client Success Lead (reviewed at 365 days) Apply Email ************* with subject: Executive Assistant - Makes Speed Safe Include your resume/LinkedIn and earliest start date.

Adecco is seeking a bilingual Korean Executive Assistant/ Business Support Assistant to provide exceptional logistical and administrative support for executive operations. This role is pivotal in ensuring the smooth planning and execution of executive itineraries, while contributing to broader business support activities within the office. The ideal candidate is flexible, proactive, and detail-oriented, with strong organizational skills and a collaborative mindset. Pay Rate $32/hr 12 months assignment Must be comfortable with up to 40% domestic travel , including trips to New York and Washington, D.C. , and additional travel during major U.S. events such as the World Cup. Key Responsibilities Executive Visit Planning: Coordinate logistics for executive visits, including scheduling, agenda management, and on-site support. Travel Arrangements: Manage travel bookings (flights, hotels, restaurants) to ensure seamless experiences for visiting executives. Office Environment Oversight: Support the maintenance and improvement of the office environment, including canteen and cafeteria operations. Administrative Support: Prepare reports, presentations, and documentation; assist with general administrative and operational tasks. Cross-Cultural Communication: Utilize Korean language skills to assist with communication and documentation for Korean-speaking executives. Qualifications Fluency in Korean (spoken and written) required. 3+ years of Executive Assistant experience 40% travel requirements Proven experience in business support, travel coordination, or hospitality services. Strong organizational and multitasking abilities. Proficiency in Concur and Microsoft Office Suite (especially Excel and PowerPoint). Benefit offerings available for our associates include: Medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and a 401K plan Flexibility to choose the type of coverage that meets individual needs Eligibility for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance

The annual base salary range for this position in California is $90,000 to $110,000 per year. The starting pay for the successful candidate depends on various job-related factors, including but not limited to the candidate's geographic location, job-related knowledge, skills, experience, education/training, internal value, peer equity, external market demands, and organizational considerations. We seek an experienced Executive Assistant to support the President, Anaheim Ducks Hockey Club. This role oversees and manages the flow and exchange of information, streamlines interactions, and facilitates initiatives for the President, ADHC. The Executive Assistant performs administrative duties requiring confidentiality, discretion, tact, diplomacy, sound judgment, and excellent decision-making skills. Success in this role requires a positive attitude, a strong work ethic, outstanding communication and customer skills, high-level project management skills, and close attention to detail. Responsibilities Work as a team with the President, ADHC to provide administrative, operations, and project/initiative management assistance to support various departments within the organization Communicate with members of the NHL League offices and Club teams. Perform clerical and administrative tasks, including drafting letters, spreadsheets, memos, invoices, reports, presentations, and other documents for senior staff Answer and transfer phone calls, screening when necessary Maintain filing systems and records as assigned, including digitally Retrieve information as requested from records, email, minutes, and other related documents Maintain business calendar for ADHC president collaborating with other supported executives and leadership staff Coordinate and schedule meetings, appointments, travel, and accommodations Proofread legal documents and generate redlines and final formatted documents Receive and transmit invoices from third parties and assist in tracking department expenditures Gather and analyze data housed in internal and external databases as requested Draft internal and external communication and correspondence on behalf of the President, ADHC Collaborate with other Executive Assistants to successfully coordinate projects and schedules Provide administrative support to the ADHC General Counsel including subpoena requests and other administrative matters Prepare agendas and schedules for meetings Prepare and submit expense reports Participate in special projects Maintain the highest quality service standards working with internal/external partners Maintain professionalism and strict confidentiality with all materials Perform other related duties as assigned Skills Bachelor's degree in a related field preferred Minimum 10 years of experience in an administrative role, preferably supporting a high-level executive Excellent verbal and written communication skills Excellent interpersonal and customer service skills Excellent organizational skills and attention to detail Extremely proficient in Microsoft Office Suite or related software with the ability to learn new or updated software Basic understanding of clerical procedures and systems such as recordkeeping and filing Able to work independently Able to work nights, weekends and holidays in accordance with game schedule and other team events Knowledge, Skills, and Experience Education - Bachelor's Degree Experience Required - 10+ Year This position is on-site.

What Makes This Role Exceptional This is far more than standard executive support-it's strategic partnership at the highest level. As the Executive Assistant to the CEO of an ultra-exclusive family office in Irvine, CA, you are entrusted to understand the CEO's vision, anticipate operational needs, and be the force multiplier ensuring seamless execution-both strategically and tactically. Key Responsibilities Strategic & Tactical Execution: Lead high-impact initiatives while managing detail-rich tasks, ensuring every action aligns with the CEO's overarching goals. Proactive Anticipation: Identify and resolve potential issues before they arise, ensuring smooth operations and allowing the CEO to focus on only what they can do. Dynamic Coordination & Filtering: Manage a complex calendar and communications flow with discretion, clarity, and precision. Executive Travel Orchestration: Oversee every tier of travel logistics-from ultra-premium arrangements (private jets, real-time itinerary updates, private staff coordination) to streamlined business-class travel and monthly recurrence trips. Event & Off-Site Leadership: Plan and coordinate high-level events, retreats, or personal gatherings-either solo or in partnership with event teams. Project Overflow Management: Take ownership of the CEO's overflow tasks-delivering both routine and strategic outcomes. Personal & Household Logistics: Seamlessly shift between executive-level responsibilities and personal support-whether that's preparing a briefing, arranging a meal, or booking a flight. Operational Agility: Adapt effortlessly-executing both polished presentations and granular operational details as needs shift. Core Skills & Proficiencies Hard Skills Advanced user of PowerPoint, Word, Outlook-comfortable supporting high-stakes presentations and communications Highly proficient in Excel for reports and data management, without needing complex macros Skilled with Zoom, Microsoft Teams, WebEx-confidently managing executive communications, town halls, and board sessions Tech fluent on both Mac and PC, with practical troubleshooting abilities Experienced with expense systems like Concur (or equivalents) Familiar with collaboration platforms: SharePoint, OneDrive, etc. Comfortable navigating CRM tools (e.g., Salesforce) or systems as needed Quick to master new technologies and internal systems Prior exposure to supporting Board of Directors is highly valuable Soft Skills Exceptional emotional intelligence-empathy, self-awareness, and interpersonal finesse-critical for executive dynamics Meticulous attention to detail-anticipating errors before they surface Masterful communication-you adapt your tone and format across mediums (text, email, phone, in-person) to influence without authority Strategic problem-solving-steady, creative, and proactive in navigating complex challenges Agile and resilient under pressure-fluidly pivoting as priorities shift Effective research and networking-you know who to ask or where to look to get things done Deep professional discretion-trusted with sensitive and confidential matters "Always on" mindset-resourceful, solution-obsessed, driven to deliver with creativity and grace Relationship builder with a strong internal and external network-knowing how to connect and grow influence from day one Ideal Candidate Profile Bachelor's degree or higher Minimum of 5 years supporting a C-Suite executive-CEO or President preferred-in high-trust, dynamic environments A Career Executive Assistant-this is your calling, not a launchpad for something else Why Elite Candidates Will Be Drawn to This Role A rare, high-trust, and high-impact position supporting a CEO in a private, exclusive setting Exceptional compensation that aligns with the breadth and depth of strategic and operational expectations A uniquely varied role spanning vision alignment, executive coherency, and personal support-offering deep professional reward and influence

Executive Administrative Assistant - Hybrid | Irvine, CA | Kelly at Johnson & Johnson Join a world-class team and take the next step in your career! Kelly , in partnership with Johnson & Johnson, is seeking a talented Executive Administrative Assistant for a dynamic hybrid role in Irvine, CA. You'll play a key part in supporting leadership and streamlining office operations for one of the most respected companies in the healthcare industry. Job Specifications Job Type: Flexible between 20-40 hours per week. Company: Kelly (Johnson & Johnson Assignment) Location: Irvine, CA (Hybrid) Pay Rate: $30.00/hr Shift: Flexible, within business hours 7a-4p preferred due to various teams in differing time zones Assignment Length: 1 year (potential for extension) Roles and Responsibilities Coordinate event logistics and provide administrative support for meetings and workshops. Manage complex calendars for senior leaders (Two Senior Directors and their teams; coordination with global admins), schedule appointments, update calendars, and troubleshoot booking issues (including digital booking systems). Planning events and onsite scheduling coordinating of services, meetings, gatherings, and events. Prepare expense reports, process invoices, and support travel bookings for leaders using Concur; support domestic and international travel including visa support. Maintain office supply inventory, organize files, and manage office storage systems. Support around POs, payment requisitions, PO issuing, and project number creation. Occasionally greet vendors and visitors-ensure pre-registration, prepare guest passes, escort guests, and liaise with onsite facilities and cafeteria staff for meetings/events. Collaborate proactively with leadership, global admin teams, maintaining key spreadsheets and digital records of leaders and their locations. Advise on healthcare compliance for expenses and events, including program/expense limits for healthcare providers. Utilize Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel) daily, as well as company-specific tools (Concur, Workday, Ariba, digital solutions). Qualifications & Skills High School diploma or GED required. 5+ years of office-based experience, including 2+ years as an Executive Assistant. Advanced proficiency with Microsoft Office Suite; experience with Concur and Workday is a plus. Strong multitasking and organizational skills within a dynamic team setting. Exceptional verbal & written communication and interpersonal abilities. Professional, resourceful, self-starter with strong initiative, able to “own” issues until resolved. Open and collaborative team player, able to partner closely with leaders and coordinate with onsite teams (facilities, cafeteria, other admins). Familiarity with healthcare provider compliance and basic PO/program management Experience working in a fast-paced, cross-functional business environment Ideal Candidate Hyper-focused and self-motivated, able to partner closely with leaders, anticipate needs, manage priorities and people effectively, and leverage digital tools to keep operations smooth. Comfortable engaging with guests and office staff, and able to manage quick event turnaround. Company Culture At Kelly and Johnson & Johnson, you'll find a collaborative, inclusive, and innovative work environment. The team values professionalism, initiative, and mutual respect. You'll be encouraged to grow your skills, support meaningful projects, and make a real difference in the lives of others. If you thrive in a fast-paced, cross-functional setting-and are ready to anticipate needs and drive results-you'll fit right in! Ready to discover what's next? Apply today and let Kelly connect you to your future!

Assistant to General Counsel, SVP & Secretary Company: Carbon Activated Corporation Employment Type: Full-Time, hourly rate $20 - $25/hr oration Carbon Activated Corporation is a global leader in activated carbon solutions for air, water, and process purification. With operations across North America and internationally, we serve clients in municipal, industrial, and private sectors. We are a dynamic, growing organization seeking a motivated professional to support our executive legal and corporate operations. Position Overview We are seeking a highly organized and proactive Assistant to the General Counsel, SVP, and Secretary to provide legal, administrative, and transactional support. This position is ideal for someone who thrives in a fast-paced environment, has excellent attention to detail, and enjoys working across departments to ensure smooth operations and compliance. Key Responsibilities Assist with transactional and contract-related work, including bid execution, contract preparation, negotiations, and signing processes. Support collections and commercial documentation under the supervision of the General Counsel. Provide assistance with in-house legal matters, including document management, research, and drafting correspondence. Support corporate secretary functions, including preparing shareholder and director meeting minutes, maintaining corporate records, and filing annual reports and other state or regulatory filings. Coordinate closely with HR, Accounting, and Sales departments on cross-functional matters. Handle a variety of non-legal administrative tasks, including scheduling, document organization, and executive support. Maintain confidentiality and exercise sound judgment in all matters. Qualifications Bachelor's degree or equivalent experience required; Minimum 2-4 years of relevant experience in a corporate, legal, or administrative support role. Strong understanding of corporate documentation, contracts, and compliance processes. Excellent written and verbal communication skills. High attention to detail, with strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently, prioritize effectively, and meet deadlines. Why Join Us Opportunity to work closely with executive leadership in a growing international company. Exposure to a broad range of legal, corporate, and business functions. Collaborative, professional environment that values initiative and integrity.

Schedule: Monday-Friday, 8:30AM-3:00PM (25 - 30 hrs/week; hours may increase) Compensation: $25/hr We're hiring a highly organized, proactive, and reliable Administrative Assistant to support a private family office in Irvine. This role is perfect for someone who thrives in a calm, relationship-driven environment and enjoys keeping schedules, communication, and office operations running smoothly. What You'll Do Manage a detailed daily calendar, including personal, medical, and wellness appointments Coordinate weekly schedules for support staff and send real-time updates as plans shift Communicate daily with internal stakeholders via text and email Assist with invoice processing and follow a clear approval workflow Provide light tech support (Mac preferred) Maintain organization, confidentiality, and a steady flow of communication throughout the day Who You Are Experienced in administrative or executive support Highly emotionally intelligent, mature, and discreet Excellent with time management, coordination, and follow-through Comfortable working on a Mac and handling light tech troubleshooting Calm, organized, proactive, and dependable Notary experience is a plus Name: All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

AppleOne is partnering with a prominent Architectural Services firm in Long Beach seeking an experienced Temporary Executive Assistant. This critical role will report directly to the CEO. This is a high-impact position that serves as the main point of contact for up to eleven Principals, managing complex communication, scheduling, and organizational tasks. Key projects during the assignment include coordinating licensure renewals for Architects and managing the company holiday party. The role offers a hybrid work schedule, depending on office needs. Industry: Architectural Services Job Function: Administrative: Executive Secretary/Asst. Employment Type: Temporary (Assignment expected to run through to early February 2026) Working Hours: Standard business hours Workplace Type: Hybrid (Depending on office needs) City: Long Beach, CA 90802 Pay Rate: $35.00 per hour Core Responsibilities Executive Support: Serve as the main point of contact for up to eleven Principals, managing complex communication, scheduling, and travel logistics. Calendar & Travel Management: Maintain and manage Principal calendars, schedule appointments/meetings, and coordinate all travel arrangements and expense reports. Key Projects: Take ownership of two critical concurrent projects: coordinating Architect Licensure renewals and planning/executing the company holiday party and general office events. Administrative Operations: Answer and prioritize phones and emails, create and update necessary documentation, and perform general administrative support, including providing reception coverage as needed. Collaboration: Attend Monday morning staffing meetings and provide in-office support for meetings and events. Required Qualifications Experience: 3+ years of experience supporting multiple senior executives. Skills: Superior organizational skills and the ability to effectively multi-task and complete assignments in a timely manner. Communication: Strong written and verbal communication skills with experience interacting professionally with executives and clients.

Samuel Lawrence Foundation is seeking an articulate and motivated individual who will partner with a small team to make a meaningful impact. Bring your skills to bear on real world problems - this role demands creative thinking, flexibility, and a passion for making a tangible difference. Part-time (afternoons), in person, in a residential office. Our atmosphere is casual, friendly, and interesting. Job Responsibilities: Assist with the day to day office operations Work on environmental issues, explore scientific research, attend meetings, educate elected officials Schedule appointments and conference calls Identify, contact, develop and maintain relationships with community groups, and community members Write letters, research topics, reply to emails Organize and manage donations Maintain an organized Google Drive Assist in the implementation of a CRM Take meeting notes Feed the chickens Required Qualifications: Strong written and verbal communication skills Task-oriented with the ability to manage multiple projects independently Organized Good Technological skills Ability to adapt to changes and challenges Reliable Happy to wear many different hats Experience with AI - Chat, Claude etc.. Desired Qualifications: Science background is helpful Bachelor's degree or advanced degree Pay: $28/hour Along with your resume please share with us your typing WPM, GPA, plus anything else you would like to share.

Administrative Assistant (Field Secretary) Schedule: Monday-Friday, 8:00 AM - 5:00 PM PST Pay: $25-$28 per hour Employment Type: Full-Time About the Role We are seeking an experienced Administrative Assistant to provide full-time, on-site support to two State Managers and a team of 24 field representatives. This role is ideal for someone who thrives in a fast-paced environment, is highly organized, and enjoys creating efficient processes. Responsibilities • Manage calendars and schedule appointments • Pull, edit, and prepare reports for leadership review • Create marketing materials and assist with promotional initiatives • Coordinate onboarding for new hires • Maintain accurate records and ensure timely completion of administrative tasks • Serve as a point of contact for internal and external communications Qualifications • Minimum 2 years of experience supporting field teams or similar administrative roles • Proficiency in Microsoft Excel (VLOOKUPs, reporting, creating tables) • Fluent in English; bilingual in Spanish is a plus • Strong organizational skills and attention to detail • Ability to work with urgency and adapt to a fast-paced environment • Creative problem-solving skills and professional communication Soft Skills for Success • Detail-oriented and highly organized • Ability to prioritize and manage multiple tasks • Professional demeanor and strong interpersonal skills Compensation & Benefits • $25-$28 per hour • Benefits eligibility after one full month cycle Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Job Description Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world's top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people's lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint. We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology. Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle. About the role: We are seeking a highly capable Executive Assistant to the CEO who will provide high-level administrative, communication, presentation and Mandarin-English communication support. This is a critical role that combines traditional executive assistant responsibilities with specialized bilingual support to facilitate seamless cross-cultural communication and global business alignment. You will act as a trusted partner in managing executive messaging, preparing presentation materials, and enabling effective engagements across time zones and business functions. Requirements Key Responsibilities Executive Support & Communication Provide direct administrative support to the CEO, including calendar coordination, meeting preparation, task follow-up, and communication management. Prepare PowerPoint presentations and executive messaging aligned with company strategy and the CEO's voice for board meetings and internal communications. Produce clear, concise, and professional written communications in English, ensuring accuracy, executive-appropriate tone, and alignment with the CEO's messaging style. Draft, review, and edit business communications including emails, memos, reports, and executive summaries in English and Mandarin. Help streamline CEO workflow by anticipating needs, managing priorities, and ensuring timely follow-up on key deliverables. Mandarin-English Interpretation & Translation Assist with Mandarin-English communication when needed, ensuring clear and culturally appropriate understanding. Support occasional interpretation upon request, maintaining accuracy and alignment with the CEO's intent. Cultural & Strategic Advisory Brief the CEO on US business etiquette, negotiation styles, and cultural nuances to avoid miscommunication and maximize impact. Develop and maintain glossaries of commonly used terminology across business, legal, technical, and financial domains to ensure consistency in language and messaging. Meeting & Information Management Support meeting logistics, gather pre-read materials, prepare briefing notes, and capture action items. Manage sensitive information with the utmost confidentiality, controlling access and secure storage in accordance with company policy. Qualifications: Proven experience supporting a senior executive or CEO in a fast-paced, high-growth organization. Native English speaker with a deep understanding of U.S. culture and US executive communication standards; fluent in Mandarin (spoken). Strong PowerPoint skills with the ability to create clean, visually impactful, and strategically aligned executive presentations. Superior writing skills with a focus on business clarity, tone, and storytelling. Bachelor's degree in business, Communications, Translation/Interpretation, or related field (or equivalent experience). Excellent organizational skills, sound judgment, and the ability to manage multiple priorities discreetly. Proficiency with Microsoft 365 High level of integrity and confidentiality with a demonstrated track record of handling sensitive information. Benefits Salary range: $80K - $100K annually + Bonus (depending on experience) Free snacks and drinks, and provided lunch on Fridays Fully paid medical, dental, and vision insurance (partial coverage for dependents) Contributions to 401k funds Over four weeks of PTO per year Bi-annual pay increases Health and wellness benefits, including free gym membership. Quarterly team-building events At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone. If you share our passion and connection to this mission, we welcome you to apply and join us in building a vibrant and inclusive team at TP-Link Systems Inc. Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.

Job Description The Law Office of Susan A. Katzen, a boutique Trusts, Estates, and Special Needs Planning firm in Newport Beach, is seeking a Senior Executive Assistant & Operations Systems Lead to support our Managing Attorney and leadership team. This role is ideal for a seasoned Executive Assistant who loves owning a busy calendar, building systems and workflows, and being the calm, organized center of a professional team. You'll provide high-level executive support and help implement and maintain firm-wide systems (especially Asana) that keep our practice running smoothly. If you want your work to directly support families and caregivers and you enjoy both executive support and operations, we'd love to hear from you. Compensation: $85,000 - $105,000 yearly base salary DOE plus bonus Responsibilities: Manage and protect the Managing Attorney's calendar, schedule, and priorities Coordinate internal and external meetings, calls, and events Anticipate needs and ensure the Managing Attorney is prepared for meetings and deadlines Assist with email triage, follow-ups, and reminders to keep projects moving Help implement and maintain Asana as the firm's task and project management tool Build and refine workflows, checklists, and processes for the firm Track deadlines, follow-ups, and recurring tasks so nothing falls through the cracks Serve as a central point of contact between the Managing Attorney and team members Coordinate staff meetings, agendas, and follow-up action items Support client-facing logistics such as scheduling, confirmations, and follow-ups Assist with the preparation of client meeting materials and basic document organization Help with occasional firm events, workshops, or webinars (planning and logistics) Support light HR/operations tasks, such as onboarding checklists and vendor coordination Qualifications: Required: 5+ years of experience as an Executive Assistant supporting a C-level executive, Managing Partner, or senior professional (law, finance, consulting, or similar) Proven experience managing a busy, dynamic calendar and protecting an executive's time Strong organizational skills and attention to detail Excellent written and verbal communication skills High level of professionalism, discretion, and judgment Tech-savvy and comfortable learning new software and tools Ability to work on-site in Newport Beach with some hybrid flexibility after onboarding Proactive, resourceful, and able to work independently with minimal supervision Preferred/Nice to Have (Not Required): Experience in a law firm or professional services environment Experience with Asana or similar project management tools Familiarity with tools such as Lawmatics, Actionstep, Egnyte, or similar systems Experience helping implement or improve workflows and processes We don't expect you to check every single box. If you have strong EA experience, are tech-savvy, and enjoy building systems that help teams work better, we encourage you to apply About Company The Law Office of Susan A. Katzen is a Newport Beach law firm focused on estate planning, special needs planning, and settlement planning. For over 45 years, we've helped families protect what matters most with compassion, clarity, and deep expertise. We offer competitive benefits: We offer competitive benefits: Medical, dental, and vision insurance with employer contribution 401(k) with employer match Paid time off and paid holidays Paid parking in Newport Beach Professional development and training opportunities A stable, mission-driven environment serving families, individuals, and caregivers If you want your work to support a mission that truly matters and enjoy being a trusted partner to a CEO, this role offers both challenge and meaning.

Job DescriptionBenefits: 401(k) Dental insurance Health insurance Opportunity for advancement Training & development Vision insurance Are you a highly skilled tax professional with a passion for strategic financial solutions and a keen eye for detail? If you're ready to be part of a dynamic team making a meaningful impact in the lives of high-earning professionals, this is your opportunity. Company Overview: At Genwealth 360, we redefine financial planning by integrating tax planning as the cornerstone of our holistic approach. Catering to a clientele of physicians and dentists we pride ourselves on delivering innovative, forward-thinking strategies that go beyond mere compliance. Join us in our mission to empower our clients with knowledge and unparalleled financial solutions. Position Overview: As a Strategic Tax Analyst at Genwealth 360, you will be more than a tax expert; you'll be a financial innovator. In this role, you will analyze tax data, identify tax-saving opportunities, prepare tax returns for our high networth medical professionals and practice owners, and ensure compliance, all while contributing to comprehensive financial strategies that optimize our clients' overall fiscal health. Key Responsibilities: Conduct in-depth tax research and analysis, ensuring alignment with federal, state, and local laws. Prepare and review complex tax returns for high-net-worth individuals and corporate entities. Proactively identify and recommend tax-saving strategies. Collaborate with financial planners to integrate tax strategies into broader financial plans. Stay abreast of tax law changes, translating them into actionable strategies. Educate and advise clients, enhancing their understanding and engagement. Qualifications: Bachelor's degree in Accounting, Finance, or related field (Master's In Accounting, Enrolled Agent, CPA preferred). 3-5 years of experience in tax analysis/ tax preparation, with a focus on high-net-worth individuals, complex tax planning, and strategic financial management. Profound knowledge of tax laws and regulations. Proficiency in Pro Series and Microsoft Excel. Exceptional analytical, problem-solving, and organizational skills. Ability to thrive in a collaborative environment and meet tight deadlines. Benefits: Competitive salary of $105,000 per year. A comprehensive benefits package, including healthcare, dental, and retirement plans. Unique professional development opportunities, including on-going training and mentorship. A collaborative, supportive, and innovative work culture. Pathways for career growth and advancement in a pioneering financial firm. How to Apply: Are you ready to join a team where your expertise not only ensures compliance but drives financial innovation? If you're a dedicated tax professional eager to make a significant impact, we want to hear from you. Please submit your resume and a cover letter detailing your qualifications and your vision for the role to ********************** Embark on a career that transcends the ordinary. Apply today and become a pivotal part of our trailblazing team at Genwealth 360 Inc.

Skylus Organization is the personal office of Mr. Jay Skylus. Skylus Organization exists to advance transformative technologies, long-horizon research, and mission-aligned ventures that protect humanity and build resilience for the future. Skylus provides executive and operational support across the Founder's portfolio, including Aevum, a company pioneering autonomous launch and logistics systems to deliver space access and global cargo on demand. ************** Personal Assistant to Deep Tech Founder & CEO This is an exclusive opportunity to join the inner circle of a founder building the future of aerospace, AI, and space logistics. As the Personal Assistant, you'll do more than manage schedules, you'll ensure the future runs on time. You'll move at the pace of a founder who, in the same day, designs AI architectures, engineers next-generation aircraft, leads software teams, manages space missions, and raises capital from the world's most discerning investors. You'll have a front-row seat to history in the making, from investor briefings to private dinners, from aerospace labs to institutes tackling today's greatest challenges. Your job is to orchestrate the environment around the Founder so nothing distracts him from building what matters most. This is a high-trust, high-profile, high-impact role. If you thrive on pace, precision, and presence, this is your seat. Key Responsibilities Personal & Tactical Support Manage a complex calendar, integrating personal, professional, and social commitments. Coordinate personal logistics (errands, vendor management, appointments) and ensure seamless integration between personal and professional domains. Ensure office setups, workspaces, and daily environments run smoothly. Plan and align family activities and events with the Founder's schedule. Professional & Strategic Support Act as gatekeeper, filter inbound requests and escalate only what matters. Work closely with Aevum's leadership team to ensure alignment with Founder's priorities. Prepare agendas, reminders, and briefing notes for key meetings. Track expenses and reconcile with accounting. Support small professional-social events (investor dinners, think tank engagements). Project Management & Executive Support Oversee task tracking and follow-ups across leadership, ensuring projects move forward on time. Maintain visibility into priorities, deadlines, and dependencies using workflow management tools. Create clear checklists, reminders, and workflows that keep the Founder and team aligned. Anticipate bottlenecks, flag risks early, and drive resolution by coordinating with the right people. Ensure accountability loops are closed, every task assigned is tracked through to completion. Oversee administrative staff. Travel & Logistics Plan and book complex travel (domestic + international). Anticipate issues and resolve them in real time. Ensure seamless logistics across professional, personal, and family domains. Brand & Values Alignment Provide light public-facing support - capturing content, coordinating photos, noting key moments of the Founder. Maintain awareness of context, tone, and optics to ensure alignment with the humanity-first, protector ethos of Skylus and Aevum. Uphold confidentiality and discretion at all times. Required Qualifications 3+ years of experience as a supporting high performance founders or executives in a technical or highly regulated industry. Experience supporting senior executives or founders; familiarity with startups, tech, or aerospace/defense a plus. Exceptional organizational and multitasking skills; polished communication. High discretion, loyalty, and professionalism with sensitive matters. Social fluency - able to represent the Founder and organization with elegance and composure. Comfortable working in a fast-paced, high-intensity environment. Based on Los Angeles or Orange County; flexible for irregular hours and travel (up to 50% travel may be required during crunch periods). Preferred Qualifications Bachelor's degree in relevant field 7+ years of relevant industry experience About the Founder The Founder of Skylus Organization and Aevum has been building at the frontier his entire life. At 16, he engineered a car from the ground up that was featured on magazine covers. By 20, he had graduated with dual degrees in physics and mathematics in just two years. Before he could legally drink, he had already internationally published peer-reviewed papers on nuclear rocket propulsion and autonomous spacecraft. He went on to work directly for multiple billionaires in aerospace and technology before founding Aevum at 24. By 27, he had won specific U.S. Department of Defense contracts against billionaire-backed competitors, proving that deep technologies could succeed without legacy infrastructure or billionaire patronage. He also serves on national security and presidentially appointed advisory boards, helping shape U.S. national security priorities and future legislation for commercial space. These roles place him at the intersection of policy, security, and innovation, ensuring his technologies align not just with today's missions but with the long-term needs of the nation and humanity. But what defines him most is not competition or influence, it's protection. From childhood, he has carried a deep instinct to guard and defend others. His companies are an extension of that ethos: built on the belief that technology can extend human compassion and our will to help each other. In a world too often driven by power and status, he is determined to provide a counterexample, proof that innovation can serve humanity first. This is why he continues building at the edge: to ensure the next generation inherits balance, not imbalance, so they have agency to drive and shape their own future, rather than having that future imposed upon them. Today, he leads his teams in designing unmanned aircraft, next-generation AI systems, and orbital space missions, often all in the same day. As his Personal Assistant, you will ensure the machine around him runs flawlessly, so he can focus on building the future in service of humanity's most urgent needs. ITAR REQUIREMENT To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here. BENEFITS 100% Company-Paid Medical, Dental, Vision; Paid Time Off; Bonus Potential, Stock Incentives, Performance-Based Promotions SCHEDULE Weekdays; weekends as necessary EQUAL OPPORTUNITY EMPLOYER Employment with Aevum is governed by qualifications, competence, and merit. Employment will not be influenced by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Job DescriptionPERSONAL/EXECUTIVE ASSISTANT The Personal/Executive Assistant will be a high-performing and serve as the right hand to the CEO, helping to provide on-the-ground support to the CEO across both personal and business matters. This position is ideal for a highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO. This is a unique opportunity to be involved in a dynamic team with an amazing culture. ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: From managing complex travel itineraries and conducting in-depth research to handling special projects and anything else that comes your way, this position requires someone who thrives on variety and can juggle diverse responsibilities with ease Manage and coordinate extensive travel logistics, ensuring all arrangements are handled seamlessly Oversee and execute complex and last-minute problem-solving tasks efficiently Maintain high standards of organization, precision, and accountability in all aspects of the role Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executives behalf. Deals with International group of important external callers and visitors as well as internal contacts at all levels of the organization. Organizing meetings, including scheduling, sending reminders, and organizing any necessary details. Managing the executives calendar, including making appointments and prioritizing the most sensitive matters. Translate between Executive and external/internal individuals Will be required to travel Internationally 25% Other duties assigned as needed. JOB SKILLS AND QUALIFICATIONS Must be Bilingual (Fluent in Mandarin and English) Must be able to read/write in Mandarin and English MBA or a combination of Bachelors and experience Must be highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO Technologically savvy and extremely proficient with complete Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Outlook), Adobe Suite including Acrobat Excellent written, oral, and interpersonal communication skills are a must* Strong organizational skills, ability to prioritize, take independent initiative for action within areas of responsibility and attention to detail. Time management and ability to meet deadlines Must be able to travel

Now Hiring: Administrative Assistant Assignment: Temp to Hire Pay Rate: $21.50 - $23.00/hr Are you an organized, proactive, and detail-driven professional who thrives in a fast-paced, mission-focused environment? Do you enjoy being the go-to person who keeps everything running smoothly behind the scenes? If you're ready to support a dynamic team and make a real impact, we want to meet you! Why You'll Love This Role You'll work directly with the Program Director and leadership team, serving as the central hub of information, organization, and communication. This is the perfect role for someone who enjoys meaningful work, variety in their day, and opportunities to take initiative. What You'll Do Serve as the professional face of the program supporting employees, partners, stakeholders, and leadership with a positive attitude Draft, respond to, and manage correspondence on behalf of the Program Director Organize division contracts, financial documents, communications, and staff structure Schedule meetings, prepare materials, distribute minutes, and compile reports Gather information from team members and field questions from customers and stakeholders Conduct research, investigate concerns, and provide timely follow-up Maintain confidential documents and controlled files Create, update, and develop program and financial reports Keep program plans up-to-date to provide leadership with a clear and accurate project outlook Screen calls and assist with inquiries using knowledge of division programs and policies Process workers' compensation incident reports and coordinate claims with HR Train or provide guidance to support staff when needed Assist with additional projects, overtime, and coverage as assigned What You Should Know Knowledge of: Proper grammar, spelling, punctuation, and professional communication Office procedures, filing systems, and business correspondence Research, data collection, and analysis techniques Ability to: Represent and support the Program Director with professionalism and confidentiality Communicate clearly on behalf of leadership Operate standard office equipment and software (MS Word, Excel, Access, PowerPoint, Outlook, Adobe) Safely operate an agency or personal vehicle for official business Minimum Qualifications Associate degree OR at least 1 year of administrative experience, including: Collecting & analyzing information Supporting management Composing and routing correspondence Maintaining files and records Preparing agendas and reports If you're looking for a role where your organizational talent, communication skills, and initiative truly shine, this is the opportunity for you! Email your résumé to: Daisy - ************************* or Call: ************