Executive assistant jobs in Reading, PA

The Executive Assistant is a key contributor to the firm's success and a resource to Partners of the firm who may need additional administrative and client support. In providing executive support they are tasked to work independently on various client projects and ensure action items are followed up on. Success Factors Responsibilities * Assist in facilitating client contact for Partners as needed (e.g. conference call scheduling, action item follow up, providing updates to client regarding engagement status etc) * Coordinate and schedule all supporting Partner meetings (internal and external) * Communicate changes in estimated payments and billing to all parties involved (internal and external) * Represent Partner by welcoming visitors, reviewing correspondence, responding to questions and meeting requests and other firm functions * Reconcile, code and organize credit card expenses * Draft and/or edit materials including presentations, schedules, reports, letters, scripts, and various correspondence and content * Provide general administrative office support as needed, including answering and routing incoming calls, processing daily outgoing mail, assisting with marketing mailings, filing, welcoming visitors and providing strong customer service/hospitality * Respond to telephone inquiries, take and relay messages, interface consistently with clients and staff in various offices, while exercising significant discretion, confidentiality and judgement * Prepare memos, correspondence, reports, meeting minutes, presentations and other materials * Coordinate executive outreach and external relations efforts, while overseeing special projects * Work independently on projects assigned by Partners, from conception to completion, coordinating with other departments as needed * Manage phone calls and email, including prompt responses to executive team's queries * Coordinate travel arrangements for Partners by developing schedules and agendas, booking travel, arranging ground transportation, securing lodging and meeting space * Coordinate firm client events and sponsoring opportunities * Provide reception support when needed, including mailings, phone coverage, meeting room organization/set up * Other duties as assigned People Management/Relationships * Takes initiative to be a team player (seeks out opportunities to help others) * Treats everyone with respect * Develops loyalty and trust with team * Successfully adapts to different personalities and working styles * Proactively and effectively communicates information regarding status issues to team members * Holds self-accountable for assigned work; seeks continuous feedback to learn and develop in role; open to new ideas and suggestions Required Skills * Excellent organization skills and strong attention to detail * Multitasker with the ability to prioritize work accordingly * Excellent relationship management and customer service skills * Excellent verbal and written communication skills with strong client service focus and presentation * Excellent attention to detail with the ability to manage multiple projects and adapt to different personalities * Ability to work autonomously under the pressure of tight deadlines and multiple priorities Education, Experience and Certifications * Associate's degree or commensurate experience * 5+ years' experience in an administrative function supporting executive levels * Experience with event management, coordination of regular group meetings and daily calendar management * Ability to format information as requested in Word, Excel, PowerPoint and leverage internal systems * Tech-savvy with ability to resolve problems/find solutions by contacting subject matter experts * Prior financial or professional services industry knowledge preferred * Proficient in Microsoft Office suite (Excel, Outlook, Word) Work Conditions * Must be able to remain in a stationary position as needed * The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery etc. * Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer * Ability to communicate in a professional manner and exchange information with internal and external clients as needed * Ability to lift/carry up to 20 pounds * Ability to work outside of normal business hours and weekends as needed * Ability to travel to other Firm office locations as needed, overnight travel may be required * This job description is subject to change at any time and employee will be given additional responsibilities as assigned Salary Range: $20.00 - $30.00

NOW HIRING! - Personal Assistant to the CEO Do you thrive on creating order, anticipating needs, and ensuring everything runs seamlessly behind the scenes? Are you energized by supporting a dynamic leader and managing the details that keep life in perfect flow? American Crane & Equipment Corporation is seeking a Personal Assistant to the CEO - a polished, proactive professional who will serve as the right hand to our CEO, ensuring every day operates with ease, balance, and precision. This position bridges professional, personal, and family priorities with exceptional organization, confidentiality, and care. Why Join Us? Impact & Purpose: Directly support the CEO of a leading manufacturing company by managing the details that allow her to focus on vision, strategy, and leadership. Variety & Challenge: From executive calendars and inboxes to property management, events, and personal logistics - every day is different and meaningful. Trust & Partnership: Work in close partnership with the CEO as her go-to problem solver, organizer, and confidant. Values-Driven Culture: Join a company that believes in GRIT - Growth, Resilience, Integrity, and Teamwork - while working in a role that embodies service, professionalism, and excellence. Salary: Competitive starting yearly salary | based on skills, experience, and industry compensation data What You'll Do: Calendar, Inboxes & Coordination Manage the CEO's full calendars and inboxes, integrating professional, personal, and family commitments. Proactively identify and resolve scheduling conflicts while maintaining clear communication across priorities. Triage incoming messages, flag urgent needs, and draft correspondence as appropriate. Serve as a liaison between the CEO's household, business teams, and external partners. Maintain strict confidentiality in all communications. Property & Vendor Management Oversee maintenance, scheduling, and vendor coordination for multiple personal and rental properties Manage contractors and service providers to ensure timely and high-quality work Track budgets, expenses, and documentation related to property operations and renovations Ensure properties are maintained to the CEO's high standards and that all logistics run smoothly Household & Lifestyle Management Coordinate personal errands and schedule Support family logistics, including travel, events, and daily needs Manage pet care and related scheduling as required Handle all personal matters with professionalism, discretion, and a proactive mindset Project & Team Support Assist with special projects across the CEO's businesses and ventures Coordinate with virtual assistants and contractors to ensure quality and consistency Track deliverables, maintain documentation, and ensure smooth execution across all projects Event & Experience Planning Plan and coordinate personal and small professional events Manage guest coordination, vendors, and logistics to ensure flawless execution Create experiences that reflect the CEO's vision and personal style What We're Looking For: Proven experience supporting a senior executive, entrepreneur, or family office Strong organizational, communication, and project management skills Skilled in managing contractors, vendors, and remote support teams Tech-savvy, with proficiency in Microsoft Office and digital scheduling tools Exceptional emotional intelligence, intuition, and professionalism Absolute discretion and trustworthiness in handling sensitive information Calm under pressure and energized by problem-solving Detail-oriented and driven by excellence Anticipates needs before they arise and takes initiative to resolve issues Thrives in a fast-paced, dynamic environment with evolving priorities Service-oriented with a genuine desire to make life easier for others Work Environment & Physical Demands: On-site Location w/Travel Flexibility: American Crane & Equipment Corporation | 531 Old Swede Road Douglassville, Pennsylvania 19518 Work Type: Full-time, on-site role with occasional travel and schedule flexibility READY TO APPLY? Submit your application online at Recruitment (adp.com). For more information, contact us at *************************. All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. About American Crane & Equipment Corporation: American Crane & Equipment Corporation is a second generation, women-owned company and for more than 50 years, has been a trusted innovator of high-quality specialty lifting equipment. As a leading manufacturer of cranes, hoists, and other material handling equipment, along with a variety of parts and components for standard, custom, and nuclear applications, we're committed to high quality products and customer satisfaction in an industry where there is no room for mistakes. At ACECO, GRIT Matters. We put perseverance, heart, and integrity into everything we do. Join a team where your contributions matter, and where growth, empowerment, and safety are top priorities. Enjoy a supportive atmosphere, competitive benefits, and opportunities for professional development. Experience is Everything: Our team is built on the foundation of expertise and dedication. With an average tenure of 10 years, our team brings a wealth of knowledge and experience to every project, ensuring top-notch results for our customers. Low Turnover, High Satisfaction: We prioritize creating a positive work environment where people can thrive. That's why our turnover rate is less than 10%, a testament to our commitment to our team members. Here, you can count on the support of your co-workers. What's In It For You? Competitive salary based on experience, skills, education, market data, etc Comprehensive medical, vision, dental, and life insurance available day one (no wait!) Wellness plan Tuition reimbursement Generous paid time off (unused PTO hours will roll over each year) 401K retirement plan 10 paid company holidays Overtime opportunities & more! When you join American Crane & Equipment Corporation, you're not just getting a job - you're becoming part of a HIGH-PERFORMING TEAM. We believe in supporting our team members, fostering growth, and providing opportunities for advancement. How to Apply: Submit your application online at Recruitment (adp.com). For more information, contact us at *************************. All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. American Crane & Equipment Corporation is an Equal Opportunity Employer. The company maintains and observes employment policies that do not discriminate against any person because of race, color, sex, sexual orientation, gender identity, national origin, religion, disability, age, ancestry and any other basis prohibited by federal, state or local law. This applies to recruiting, hiring, training, compensation, overtime, job classifications, work assignments, promotions, demotions, layoffs, terminations, transfers, and all other conditions of employment. This position requires: Valid proof of identity and authorization to work in the U.S. (Form I-9). Eligibility to access information or technology governed by U.S. export control laws, including 10 C.F.R. Part 810. If government authorization is required for access to controlled technology, employment or start date may be delayed or withdrawn in accordance with applicable law. Certain positions and projects may require the ability to obtain and maintain unescorted access to nuclear facilities in compliance with NRC regulations (10 C.F.R. Parts 26 & 73). The pay for this position is dependent on circumstances including an applicant's skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors. American Crane & Equipment Corporation offers a wide array of comprehensive benefit programs and services including medical, dental, vision, flexible spending and health savings accounts to our benefits-eligible employees. Additional benefits include retirement savings plans like 401(k) and paid time off, paid holidays, and disability coverage. Some benefits offerings are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. NOTE: American Crane & Equipment Corporation is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities, unless they have a written agreement for the position they are contacting us about. Regardless of past practice, all resumes submitted by search firms to any employee at American Crane & Equipment Corporation without a valid written search agreement in place for that position will be deemed the sole property of American Crane & Equipment Corporation, and no fee will be paid in the event the candidate is hired by American Crane & Equipment Corporation as a result of the referral or through other means. Full-time hours Must be available for in-person/in-office work full-time Monday-Friday 8:00am-4:30pm Occasional Nights/Weekends

Proudly standing as the nation's oldest HBCU, Cheyney University of Pennsylvania has been a stalwart and highly respected institution of higher education since our founding in 1837.For over 185 years our alumni have emerged as leaders and left their mark on the social, economic, and political history of Philadelphia, the surrounding region, the nation, and the world. Building on this legacy, the vision for Cheyney University is to become the premier model for academic excellence, character development, and social responsibility. Here at Cheyney, we value scholarship, diversity, integrity, respect, and service. We are committed to maintaining a vibrant educational community that is dedicated to promoting scholarship and lifelong learning for its students, offering wide student access to resources to ensure an opportunity for all to acquire an education, encouraging freedom of thought and freedom from discrimination by ensuring a respectful environment, and provide outreach and service to external and constituent communities, demonstrating their understanding of the importance and value of service. We're looking for exceptional individuals who share our values, embrace our mission, recognize our potential, and covet the opportunity to continue to move our historic University forward.CU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; generous retirement plans; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities. The Executive Assistant for Academic Affairs coordinates administrative operations for all the academic leaders in the Office of the Provost, including the Provost, Manager of Academic Affairs Operations and any Associate or Assistant Provosts. This person is responsible for managing an office that supports the faculty and academic leaders of the university by maintaining a significant number of important documents and interacting with a vast array of people. Thus, the successful applicant will possess outstanding organizational skills, be self-directed and able to manage multiple projects. Moreover, the Executive Assistant will be expected to accomplish assigned duties in an efficient, effective, and competent manner and consistently act to uphold the best interests of Cheyney students and the university. Primary Duties * Provides operational and administrative and clerical support for the Provost, Dean of Faculty and Assistant or Associate Provosts. Prepares documents, takes messages, manages calendars, greets visitors, orders office supplies and maintains filing systems. * Collects, maintains, and reports on data characterizing faculty demographics, credentials, performance, promotion, tenure, and review. * Tracks/Updates the following: faculty new hires and email lists, faculty office hour forms, faculty syllabi, instructional equipment needs, student/athlete travel notifications, and excused student absence notifications. * Takes minutes, acquires appropriate signatures on all official documents, and maintains official records for the Curriculum Committee and Academic Affairs Council. * Coordinates faculty and committee meetings, prepares and disseminates meeting notes and announcements. • Organizes facility use, meals, schedules and creates materials for faculty meetings. * Supervises student workers. • Represents the university in a professional manner to all constituencies and the public. * Maintains a friendly and professional office atmosphere. * Performs other related duties as assigned. Requirements High School diploma and at least three years' experience as an Executive Assistant or in a similar position. Preferred Qualifications An associate or bachelor's degree and/or equivalent experience working in a university setting. Knowledge & Skills, Abilities Ability to make effective decisions. Strong communication skills, verbal and written. Ability to develop solutions to problems. Ability to organize and plan effectively. Ability to master attention to detail in analyzing and evaluating information. Ability to multi-task. Ability to interact with diverse publics in a friendly and welcoming manner. Ability to work effectively in a team environment. Must have a high level of proficiency in Microsoft Word and related software, including Excel and Power Point and strong written and oral communication skills. Ability to make recommendations to the area that serves to enhance, correct, or streamline program operational activities. Working Conditions Working conditions are in an office environment that is generally free from hazards, well-lighted and ventilated. This is a non-exempt position that may require occasionally working beyond the normally scheduled workweek, modifying existing work schedules, or flexing hours to meet University needs. LIST OF MACHINES, TOOLS, OFFICE EQUIPMENT, MATERIALS, AND OTHER SPECIAL EQUIPMENT USED IN THE PERFORMANCE OF DUTIES: PC, printer, scanner, fax machine, and telephone. A complete online application will include the following attachments. Incomplete applications will not be reviewed. * Resume * Cover Letter Resume MAILED, EMAILED or FAXED application materials will not be considered. All offers of employment are subject and contingent upon satisfactory completion of all pre-employment criminal background checks. Cheyney University, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

Job DescriptionBenefits: Competitive salary Employee discounts Opportunity for advancement General Accountabilities: Prepares invoices, reports, memos, letters, financial statements, and other documents. Answers phone calls and directs calls to appropriate persons or takes messages. Conducts research, compiles data, and prepares papers for consideration and presentation by executives. Attends meetings and records minutes. Greets visitors and determines whether they should see specific individuals. Reads and analyzes incoming memos, submissions, and reports to determine their significance and then distributes to the appropriate individual. Performs general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. Opens, sorts, and distributes incoming correspondence. Makes travel arrangements for executives. Prepares agendas and makes arrangements, such as coordinating catering for luncheons and other meetings. Provides clerical support to other departments. Manages and maintains executives' schedules. Manages Marketing Projects Manages project execution to ensuure asherence to budjet, schedule, and scope. Updates project plans for marketing projects. Monitors or tracks project milestones and deliverables. Interfaces with project personnel and subcontractors to identify and resolve problems. Submits Project deliverables, ensuring adherence to quality standards. *The company reserves the right to add or change duties at any time.

Job Description NOW HIRING! - Personal Assistant to the CEO Do you thrive on creating order, anticipating needs, and ensuring everything runs seamlessly behind the scenes? Are you energized by supporting a dynamic leader and managing the details that keep life in perfect flow? American Crane & Equipment Corporation is seeking a Personal Assistant to the CEO - a polished, proactive professional who will serve as the right hand to our CEO, ensuring every day operates with ease, balance, and precision. This position bridges professional, personal, and family priorities with exceptional organization, confidentiality, and care. Why Join Us? Impact & Purpose: Directly support the CEO of a leading manufacturing company by managing the details that allow her to focus on vision, strategy, and leadership. Variety & Challenge: From executive calendars and inboxes to property management, events, and personal logistics - every day is different and meaningful. Trust & Partnership: Work in close partnership with the CEO as her go-to problem solver, organizer, and confidant. Values-Driven Culture: Join a company that believes in GRIT - Growth, Resilience, Integrity, and Teamwork - while working in a role that embodies service, professionalism, and excellence. Salary: Competitive starting yearly salary | based on skills, experience, and industry compensation data What You'll Do: Calendar, Inboxes & Coordination Manage the CEO's full calendars and inboxes, integrating professional, personal, and family commitments. Proactively identify and resolve scheduling conflicts while maintaining clear communication across priorities. Triage incoming messages, flag urgent needs, and draft correspondence as appropriate. Serve as a liaison between the CEO's household, business teams, and external partners. Maintain strict confidentiality in all communications. Property & Vendor Management Oversee maintenance, scheduling, and vendor coordination for multiple personal and rental properties Manage contractors and service providers to ensure timely and high-quality work Track budgets, expenses, and documentation related to property operations and renovations Ensure properties are maintained to the CEO's high standards and that all logistics run smoothly Household & Lifestyle Management Coordinate personal errands and schedule Support family logistics, including travel, events, and daily needs Manage pet care and related scheduling as required Handle all personal matters with professionalism, discretion, and a proactive mindset Project & Team Support Assist with special projects across the CEO's businesses and ventures Coordinate with virtual assistants and contractors to ensure quality and consistency Track deliverables, maintain documentation, and ensure smooth execution across all projects Event & Experience Planning Plan and coordinate personal and small professional events Manage guest coordination, vendors, and logistics to ensure flawless execution Create experiences that reflect the CEO's vision and personal style What We're Looking For: Proven experience supporting a senior executive, entrepreneur, or family office Strong organizational, communication, and project management skills Skilled in managing contractors, vendors, and remote support teams Tech-savvy, with proficiency in Microsoft Office and digital scheduling tools Exceptional emotional intelligence, intuition, and professionalism Absolute discretion and trustworthiness in handling sensitive information Calm under pressure and energized by problem-solving Detail-oriented and driven by excellence Anticipates needs before they arise and takes initiative to resolve issues Thrives in a fast-paced, dynamic environment with evolving priorities Service-oriented with a genuine desire to make life easier for others Work Environment & Physical Demands: On-site Location w/Travel Flexibility: American Crane & Equipment Corporation | 531 Old Swede Road Douglassville, Pennsylvania 19518 Work Type: Full-time, on-site role with occasional travel and schedule flexibility READY TO APPLY? Submit your application online at Recruitment (adp.com). For more information, contact us at *************************. All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. About American Crane & Equipment Corporation: American Crane & Equipment Corporation is a second generation, women-owned company and for more than 50 years, has been a trusted innovator of high-quality specialty lifting equipment. As a leading manufacturer of cranes, hoists, and other material handling equipment, along with a variety of parts and components for standard, custom, and nuclear applications, we're committed to high quality products and customer satisfaction in an industry where there is no room for mistakes. At ACECO, GRIT Matters. We put perseverance, heart, and integrity into everything we do. Join a team where your contributions matter, and where growth, empowerment, and safety are top priorities. Enjoy a supportive atmosphere, competitive benefits, and opportunities for professional development. Experience is Everything: Our team is built on the foundation of expertise and dedication. With an average tenure of 10 years, our team brings a wealth of knowledge and experience to every project, ensuring top-notch results for our customers. Low Turnover, High Satisfaction: We prioritize creating a positive work environment where people can thrive. That's why our turnover rate is less than 10%, a testament to our commitment to our team members. Here, you can count on the support of your co-workers. What's In It For You? Competitive salary based on experience, skills, education, market data, etc Comprehensive medical, vision, dental, and life insurance available day one (no wait!) Wellness plan Tuition reimbursement Generous paid time off (unused PTO hours will roll over each year) 401K retirement plan 10 paid company holidays Overtime opportunities & more! When you join American Crane & Equipment Corporation, you're not just getting a job - you're becoming part of a HIGH-PERFORMING TEAM. We believe in supporting our team members, fostering growth, and providing opportunities for advancement. How to Apply: Submit your application online at Recruitment (adp.com). For more information, contact us at *************************. All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. American Crane & Equipment Corporation is an Equal Opportunity Employer. The company maintains and observes employment policies that do not discriminate against any person because of race, color, sex, sexual orientation, gender identity, national origin, religion, disability, age, ancestry and any other basis prohibited by federal, state or local law. This applies to recruiting, hiring, training, compensation, overtime, job classifications, work assignments, promotions, demotions, layoffs, terminations, transfers, and all other conditions of employment. This position requires: Valid proof of identity and authorization to work in the U.S. (Form I-9). Eligibility to access information or technology governed by U.S. export control laws, including 10 C.F.R. Part 810. If government authorization is required for access to controlled technology, employment or start date may be delayed or withdrawn in accordance with applicable law. Certain positions and projects may require the ability to obtain and maintain unescorted access to nuclear facilities in compliance with NRC regulations (10 C.F.R. Parts 26 & 73). The pay for this position is dependent on circumstances including an applicant's skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors. American Crane & Equipment Corporation offers a wide array of comprehensive benefit programs and services including medical, dental, vision, flexible spending and health savings accounts to our benefits-eligible employees. Additional benefits include retirement savings plans like 401(k) and paid time off, paid holidays, and disability coverage. Some benefits offerings are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. NOTE: American Crane & Equipment Corporation is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities, unless they have a written agreement for the position they are contacting us about. Regardless of past practice, all resumes submitted by search firms to any employee at American Crane & Equipment Corporation without a valid written search agreement in place for that position will be deemed the sole property of American Crane & Equipment Corporation, and no fee will be paid in the event the candidate is hired by American Crane & Equipment Corporation as a result of the referral or through other means. Full-time hours Must be available for in-person/in-office work full-time Monday-Friday 8:00am-4:30pm Occasional Nights/Weekends

Current employees and contingent workers click here to apply and search by the Job Posting Title. Clear Channel Outdoor The Executive Assistant is responsible for providing exceptional executive administrative and project management support and serves as the “gatekeeper” to all things related to the Airports Senior Management team. Oversees special projects and organizes and coordinates executive outreach through external relations efforts. Job Responsibilities Completes a broad variety of administrative tasks including, but not limited to, calendar management for multiple leaders, completing expense reports, arranging travel, and composing confidential correspondence. Plans, coordinates, and ensures schedules are adhered to and respected. Works closely and effectively with managers to keep them informed of upcoming commitments and responsibilities. Makes proactive changes to schedules as conflicts arise. Assists in coordinating agendas and minutes of management team meetings, off-sites, and staff meetings. Anticipates the needs of the managers when they are out of office and provides up-to-date check-ins and daily itineraries. Maintains confidentiality of sensitive information. Coordinates and collaborates with other administrative support to ensure phone, visitor, and back-up coverage. Assists with special projects and tasks. Performs other duties as assigned. Job Qualifications Education and Certifications Associate degree preferred or equivalent combination of education, training, experience, or military experience. Work Experience A minimum of two (2) years of experience supporting management roles, preferably in an out-of-home media, sales, or operations environment. Experience and interest in internal and external communications and project management. Skills Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Proficient in Microsoft software applications (i.e., Word, Excel, Outlook, PowerPoint). Ability to exercise strong judgment in a variety of impactful situations and be able to maintain a realistic balance among multiple priorities. Able to work flexible hours to support executive travel. Competencies Achievement Orientation: Focusing efforts on meeting challenges and achieving high quality results consistent with the organization's goals. Adaptability: Adapting in order to work effectively in ambiguous or changing situations, and with diverse individuals and groups. Collaborating with Others: Working together with others in a cooperative and supportive manner to achieve shared goals. Fostering Communication: Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and effectively gets message across. Planning and Organizing: Reaching goals by making and following plans, setting and sticking to priorities and allocating resources effectively. Physical Demands The demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee must have the ability to sit and/or stand at a desk for a minimum of eight (8) hours a day and complete tasks requiring repetitive use of hands. Employee must have the ability to see written documents and computer screens, and to adjust focus. This job is performed in a temperature-controlled office environment. Location Allentown, PA: 7450 Tilghman Street, Suite 104, 18106 Position Type Regular The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status. Our organization participates in E-Verify. Click here to learn about E-Verify. Current employees and contingent workers click here to apply and search by the Job Posting Title.

DIRECT HIRE Financial Office Administrator opportunity! We're looking for an organized, proactive and detail-oriented Administrator for a Financial Services office in Allentown, PA. This is a great opportunity for someone looking to grow in the financial services industry while providing high-level administrative and client support. Duties Manage the CEO/President's calendar, emails, meeting prep, and follow-up tasks Assist with financial planning materials, client data collection, and basic plan reports Maintain accurate client information in CRM systems Prepare and organize documents, meeting notes, and internal correspondence Support billing processes, client communications, and general office operations Serve as an internal SmartOffice Subject Matter Expert Help keep workflows, projects, and team action items on track Contribute to HR/culture initiatives and assist with assessments Provide a polished, professional experience for clients and visitors Requirements Bachelor's degree required Proven experience providing operational support to a professional individual or team in a fast-paced environment Background in Financial Services, Insurance, or related professional services required Proficiency in Microsoft Office; familiarity with SmartOffice CRM a plus Professional presence, excellent judgment, and a client-first mindset Gage is a trusted professional recruiting firm with over 40 years of experience, connecting top talent with career opportunities in multiple sectors. With a people-first approach, Gage empowers and connects employers and candidates across multiple industries, including finance, accounting, administrative, manufacturing, skilled trades, and more. Gage specializes in direct-hire skilled and professional placements, as well as contract jobs, internships and temporary roles with local, national and global employers. Gage is an equal opportunity employer headquartered in Reading, Pennsylvania. #TalentAcquisition #SearchSolutions #StaffingSolutions #JobOpportunities #HiringNow #Jobs #JobSearch #CareerGrowth #WorkWithUs #Recruitment #NowHiring #CareerOpportunities #WorkforceSolutions #GageTalent #GageCareers #GreaterReading #Reading #Lancaster #Philadelphia #Pennsylvania #USA #WomanOwned #GageTalentNetwork

JOB TITLE: Executive Assistant DEPARTMENT: Front Office STATUS: Temporary Employment (6 months) REPORTING TO: PiAC Executive Team SUMMARY: The Piasecki Aircraft Corporation (PiAC) Executive Assistant & Operations Coordinator provides comprehensive administrative support to the CEO and COO while serving as the primary point of contact for daily office operations. This role is responsible for managing executive schedules and travel, facilitating internal and external communications, and maintaining the efficiency of the PiAC office and Heliplex facility. The ideal candidate is an organized, proactive problem-solver capable of balancing high-level executive support with hands-on office management. RESPONSIBILITIES: Executive Administrative Support: Manage and prioritize the CEO and COO's calendars, including scheduling meetings, troubleshooting conflicts, and coordinating logistics for internal and external engagements. Plan and secure all necessary arrangements for domestic and international travel, including itineraries, reservations, and expense reporting. Prepare and edit correspondence, presentations, and meeting materials on behalf of leadership, ensuring accuracy and confidentiality. Coordinate staff meetings, including compiling briefing materials and documenting meeting minutes and follow-up actions. Act as a liaison between staff, leadership, and external stakeholders to ensure timely communication and project coordination. Other duties as assigned. Office Operations & Facilities Management: Serve as the primary receptionist for the facility, welcoming guests, managing visitor logs, and handling incoming/outgoing mail and deliveries. Maintain office efficiency by managing inventory, ordering office supplies, and ensuring breakrooms and kitchens are stocked and organized. Coordinate employee morale events, including luncheons, holiday parties, and client meetings. Support the management of the Heliplex facility by serving as a point of contact for tenants, coordinating space walk-throughs, and assisting with tenant communication. Liaise with vendors regarding facility maintenance, cleaning, and security personnel logistics to ensure a safe and professional work environment. Support the Finance and Procurement teams by organizing vendor invoices and assisting with purchase requisitions as needed. Other duties as assigned. KNOWLEDGE / SKILLS / ABILITIES: Strong planning skills with the ability to prioritize multiple tasks in a fast-paced environment with minimal supervision. Professional verbal and written communication skills, with the ability to interact effectively with all levels of the organization and external partners. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and comfortable learning new internal systems. Proven ability to handle sensitive information with confidentiality and exercise sound judgment. Willingness to handle a wide variety of tasks, from high-level scheduling to hands-on office organization. EDUCATION / CERTIFICATIONS / CLEARANCES: Bachelor's degree in Business Administration or a related field (or equivalent professional experience). 3+ years of experience in an administrative, office management, or executive support role. Experience coordinating travel and managing complex calendars is required.

Job Description Are you organized, creative, and eager to grow in real estate? Luxe Local Real Estate is looking for a dynamic, full-time Executive Assistant to join our growing team in West Chester, PA. This hybrid role is perfect for someone who thrives on variety, balancing behind-the-scenes coordination, marketing execution, and hands-on client support during showings and open houses. You'll play a pivotal role in keeping our team organized, our marketing sharp, and clients delighted. If you're ready to learn, contribute, and grow alongside a high-performing team, this is your opportunity. This is a hybrid role that blends administrative excellence, marketing creativity, and client-facing support. You'll manage systems and communications that keep our team organized, listings polished, and clients informed, assist in marketing efforts (social media, listing promotions, events), and occasionally serve as a showing partner or open house host. Work Schedule (Full-Time, 40-45 hrs/week): Sunday-Thursday (10 AM-6 PM): Core hours focused on administrative, marketing, and client-facing tasks Flexibility for occasional evening showings, events, or adjusted hours based on team and client needs Friday and Saturday are typically off (with occasional weekend coverage for special events or listings) We value work-life balance - weekday flexibility is provided when weekend coverage is needed. Compensation & Benefits Base Salary: $50,000-$60,000 (based on experience) Performance Bonuses: Potential to earn an additional $10,000-$20,000+ annually Per open house stipend ($100-$150) Per closing bonus ($250-$500) Marketing performance incentives PTO + flexible hours after probationary period Opportunities for growth into operations, marketing, or sales roles Compensation: $50,000-$60,000 base salary based on experience Responsibilities: Provide high-level administrative support to the lead agents and leadership team to ensure seamless daily operations Manage executive calendars, coordinate meetings, and prioritize appointments to maximize efficiency and productivity Oversee email management-including drafting, categorizing, prioritizing, and responding on behalf of leadership when appropriate Prepare, organize, and maintain confidential documents, contracts, and reports with exceptional accuracy Serve as the primary point of contact for internal team communications and external client or vendor inquiries Coordinate travel arrangements, accommodations, itineraries, and logistics for business-related trips Support transaction and listing management by ensuring documentation, timelines, and deliverables are completed accurately Assist in preparing presentations, proposals, and team materials for client meetings, workshops, and strategic planning Maintain and improve standard operating procedures, systems, and organizational workflows Track key KPIs, project timelines, and follow-up tasks to ensure commitments are met, and priorities stay on target Handle light bookkeeping tasks such as expense reporting, invoice processing, and budget tracking Support recruitment and onboarding by coordinating interviews, preparing materials, and ensuring a smooth integration process Manage special projects and initiatives-including events, launches, marketing rollouts, and operational improvements Monitor and organize CRM notes, tasks, and communication logs to keep leadership informed and aligned Protect time, maintain confidentiality, and act as a gatekeeper to ensure leadership can focus on high-value priorities Qualifications: Required Skills & Experience Exceptional organizational and time-management skills, with the ability to juggle multiple priorities and protect executive time Strong written and verbal communication skills, including the ability to draft professional emails, documents, and client correspondence Proficiency with CRM systems, Google Workspace or Microsoft Office, and task/project management tools Ability to maintain confidentiality, exercise sound judgment, and handle sensitive information with discretion Strong problem-solving skills and the ability to anticipate needs before they arise High attention to detail, accuracy, and follow-through in a fast-paced, deadline-driven environment Experience managing complex calendars, scheduling, travel arrangements, and meeting logistics Ability to work both independently and collaboratively while supporting a high-performing leadership team Professional presence, emotional intelligence, and the ability to communicate effectively with clients, vendors, and team members at all levels Reliable transportation and flexibility to support occasional evening/weekend events or urgent needs Preferred Skills Prior experience as an Executive Assistant, Operations Assistant, or administrative partner in real estate, professional services, or a fast-paced small business Familiarity with real estate workflows, transaction timelines, listing processes, and industry terminology Experience preparing presentations, reports, proposals, or meeting summaries Background supporting executives, forward-thinkers, or sales leaders with high-volume communication Comfort with basic financial tasks such as expense reporting, budgeting, or light bookkeeping Experience improving systems, creating SOPs, or establishing organizational workflows About Company Luxe Local Real Estate is a boutique team based in West Chester, PA, known for exceptional client service, high design standards, and strong community presence. We specialize in residential and new construction real estate and are committed to combining local expertise with modern marketing and technology. Our culture values teamwork, excellence, and authentic relationships both within our team and with every client we serve.

Job Description Are you highly organized, proactive, and great at keeping leaders focused and on track? Do you enjoy managing details, anticipating needs, and bringing structure to a fast-paced work environment? Immaculate Custom Cleaning Inc. is seeking a dependable Executive Assistant to support our leadership team and help keep daily operations running smoothly behind the scenes. This role is ideal for someone who thrives on organization, clear communication, and taking ownership of administrative systems that allow executives to operate at their best. You will play a key role in maintaining order, managing sensitive information with discretion, and ensuring that nothing falls through the cracks. This is an excellent opportunity for a detail-oriented professional who enjoys being the right hand to leadership and growing with a scaling organization. Compensation & Benefits: Base Salary: $50,000-$55,000 Performance-Based Bonuses Health Benefits and Designated Company Vehicle Stable, Long-Term Position Opportunities for Growth Within the Company Compensation: $50,000 - $55,000 yearly base salary Responsibilities: Coordinate and oversee daily service operations across a large volume of residential properties, ensuring consistency and quality Act as a communication bridge between leadership, field teams, and clients to maintain clarity, accountability, and follow-through Manage scheduling, staffing, routing, service standards, and customer interactions to keep operations running efficiently Maintain and improve internal systems, workflows, documentation, and quality controls to support scalable growth Provide hands-on support when needed through team training, onboarding, inspections, and operational problem-solving Qualifications: Adaptable, calm under pressure, and able to prioritize in a fast-paced environment Strong problem-solving skills with a proactive, solution-oriented mindset Reliable, communicative, and self-motivated with a high level of integrity Experience supporting or leading teams in service operations or small-business settings Detail-oriented with a track record in process improvement, scheduling, or operational systems About Company Immaculate Custom Cleaning Inc. is a family-owned company serving Lancaster County with dependable, detail-focused residential cleaning services. We're known for combining professionalism with a personal approach that clients trust. Since 2019, we've grown by investing in our people, refining our systems, and maintaining high service standards. Our team enjoys a supportive work environment, clear expectations, and the opportunity to grow alongside a company with a strong vision for the future.

The Executive Assistant is a key contributor to the firm's success and a resource to Partners of the firm who may need additional administrative and client support. In providing executive support they are tasked to work independently on various client projects and ensure action items are followed up on.Success FactorsResponsibilities Assist in facilitating client contact for Partners as needed (e.g. conference call scheduling, action item follow up, providing updates to client regarding engagement status etc) Coordinate and schedule all supporting Partner meetings (internal and external) Communicate changes in estimated payments and billing to all parties involved (internal and external) Represent Partner by welcoming visitors, reviewing correspondence, responding to questions and meeting requests and other firm functions Reconcile, code and organize credit card expenses Draft and/or edit materials including presentations, schedules, reports, letters, scripts, and various correspondence and content Provide general administrative office support as needed, including answering and routing incoming calls, processing daily outgoing mail, assisting with marketing mailings, filing, welcoming visitors and providing strong customer service/hospitality Respond to telephone inquiries, take and relay messages, interface consistently with clients and staff in various offices, while exercising significant discretion, confidentiality and judgement Prepare memos, correspondence, reports, meeting minutes, presentations and other materials Coordinate executive outreach and external relations efforts, while overseeing special projects Work independently on projects assigned by Partners, from conception to completion, coordinating with other departments as needed Manage phone calls and email, including prompt responses to executive team's queries Coordinate travel arrangements for Partners by developing schedules and agendas, booking travel, arranging ground transportation, securing lodging and meeting space Coordinate firm client events and sponsoring opportunities Provide reception support when needed, including mailings, phone coverage, meeting room organization/set up Other duties as assigned People Management/Relationships Takes initiative to be a team player (seeks out opportunities to help others) Treats everyone with respect Develops loyalty and trust with team Successfully adapts to different personalities and working styles Proactively and effectively communicates information regarding status issues to team members Holds self-accountable for assigned work; seeks continuous feedback to learn and develop in role; open to new ideas and suggestions Skills Excellent organization skills and strong attention to detail Multitasker with the ability to prioritize work accordingly Excellent relationship management and customer service skills Excellent verbal and written communication skills with strong client service focus and presentation Excellent attention to detail with the ability to manage multiple projects and adapt to different personalities Ability to work autonomously under the pressure of tight deadlines and multiple priorities Education, Experience and Certifications Associate's degree or commensurate experience 5+ years' experience in an administrative function supporting executive levels Experience with event management, coordination of regular group meetings and daily calendar management Ability to format information as requested in Word, Excel, PowerPoint and leverage internal systems Tech-savvy with ability to resolve problems/find solutions by contacting subject matter experts Prior financial or professional services industry knowledge preferred Proficient in Microsoft Office suite (Excel, Outlook, Word) Work Conditions Must be able to remain in a stationary position as needed The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery etc. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer Ability to communicate in a professional manner and exchange information with internal and external clients as needed Ability to lift/carry up to 20 pounds Ability to work outside of normal business hours and weekends as needed Ability to travel to other Firm office locations as needed, overnight travel may be This job description is subject to change at any time and employee will be given additional responsibilities as assigned Salary Range: $20.00 - $30.00

-Provide administrative assistance to members of the Vaccines Clinical Research & Development - Schedule appointments/conference calls/meetings/WebEx - Extensive calendar set up for Sr. Director, and other members - Maintain shared folders for the group as needed - Coordinates calendars, meetings, travel arrangements, lodging and off-site conferences - Schedule and coordinate events including lunch and dinners both on-site and off-site - Greet and assist visitors both Client employees and outside clients - Maintain confidential department records and files - Maintains regular contact with suppliers and vendors - Email correspondence to internal and external clients - Purchase supplies for the department and computer paraphernalia as needed for group - Prepares expense reports for group - Set up interviews for internal positions both at local site and Pearl River NY site - Worked with on-boarding for new hires and off-boarding for employees who left the company - Composes routine letters and memorandums - Provides editing quality check of documents, presentations, occasionally spreadsheets - Provides printing support and/or set up binders with hard copy materials - Order articles from eLibrary (online system) - Work in new system ENGAGE - Upload documents into ELARA/PTMF plus add information on separate spreadsheet for Clinical record keeping - Backup for other admins, when they are out of office, to meet the needs of her people - Order office equipment and cell phones for existing employees - Secure office/cube space for new hires through Get Service system - Download articles and abstracts into EndNote as needed. - Potential other duties associated with administrative support, as assigned

You're someone who naturally brings calm to chaos. You thrive on being the right-hand to a busy leader-anticipating needs, handling details, and making sure nothing gets missed. You're organized, gracious under pressure, and able to listen carefully to what's said (and unsaid), then take thoughtful action. You're confident, but not attention-seeking. You don't need to be in charge-you'd rather support the person who is. You understand the importance of staying flexible and focused, even in the middle of a fast-paced day. You take pride in noticing the small things that make a big difference, and you genuinely want to help people succeed-especially the people you support. Liberty Employment Solutions exists to help small and medium-sized organizations solve their people pain. We believe in creating People Strategy solutions where HR isn't just about policies, but also about the humans choosing to be on mission with an organization. We help organizations effectively attract, identify, and retain the right humans for their roles and team. If this sounds like a mission you'd like to be a part of, let's connect! Your Role in Our Mission: Support our owner with scheduling and calendar coordination Monitor our owner's email, voicemail, and other correspondence Stay on top of calendar updates throughout the day and resolve conflicts Run occasional errands for the office and owner Help coordinate personal appointments and logistics as needed Complete client-related administrative work What You'll Need: Minimum high school graduate (some college preferred) Office experience in small, growing business Effective communication skills Experience working in role with administrative responsibilities Project Coordinator experience, a plus Familiar with Microsoft Office suite What We Bring to the Table: A team laser-focused on our Mission: To change the world of work, one small business at a time An opportunity to use your gifts and skillsets to move our mission forward Work/Life Balance Paid Holidays - even for part-time employees! Birthday Days Off Personal and Professional Development Opportunities What You Bring to the Table: Authenticity: You show up as you are-honest, reliable, and consistent in how you work and communicate. You don't try to be something you're not. Relational Service: You understand the importance of learning about others - who they are and what's important to them. When you know someone, you know how to serve them. Teamwork: While you can work independently, you know better decisions are made and problems are solved more effectively as a team. You want to help others succeed. Humility: You bring confidence without ego. You're willing to admit when you're wrong so you can learn from your mistakes. Stewardship: You handle details with care, take ownership of your work, and make sure each task is done with excellence. Is Mission-Driven Support Your Sweet Spot? Apply now or call ************ Relatable Skills/Experience: Hiring Assistant, Recruiting Assistant, Project Assistant, Small Business, Office Coordinator, Office Manager, Communications, Administration

ALLENTOWN ART MUSEUM JOB DESCRIPTION Position: Executive Assistant - Part Time Reports To: President and CEO _______________________________________________________________________________ The Allentown Art Museum, is an AAM-accredited museum with a permanent collection comprised of approximately 20,000 works of art. For over 85 years, The Allentown Art Museum has been a vital arts and educational institution in the greater Lehigh Valley. The mission of the Museum is to enrich the lives of the widest possible audience of visitors by engaging, informing, and inspiring them through the activities of collecting, preserving, studying, exhibiting, and interpreting important works of visual art. Reporting directly to the President and CEO, the Executive Assistant provides support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant performs as secretary to the Board of Trustees. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Duties/Responsibilities President and CEO's Office: Schedule meetings and manage an extremely active calendar of appointments. Plan, coordinate and ensure the President's schedule is followed and respected. Provide "gatekeeper" and "gateway" role for direct access to the President's time and office. Prepare expense reports, credit card statements and invoices for payment; compose correspondence that is sometimes confidential; arrange detailed travel plans, itineraries, and agendas. Communicate directly, and on behalf of the President, with Board members, donors, funding sources, and community executives. Organizes correspondence; researches, prioritizes, and follows up on incoming issues and concerns addressed to the President; determines and drafts appropriate course of action, referral, or response for President's reply. Manages a variety of special projects for the President, including those of a sensitive or confidential nature. Maintain current and archived files for President. Demonstrate leadership to maintain credibility, trust and support with members of senior staff; build relationships crucial to the success of the organization. Provides leadership to build relationships crucial to the success of the organization. Maintain confidential account and password information for the Museum. Order office supplies for Museum staff on a monthly basis. Open daily postal mail and distribute to department mail bins. Assists with other departments, projects or museum groups, as needed. Board of Trustees: As Secretary to the Board of Trustees, will maintain discretion and confidentiality in relationships with all board members. Working with Board Chair and Committee Chairs, schedule all meetings of the Board and Committees. Working with the Chair, request and compile reports, agendas and meeting materials; electronically distribute meeting materials to Trustees prior to board meetings. Attend board meetings, may include some committee meetings, to take minutes; type minutes for Chair's review. Maintain current and archived files for the Board of Trustees and Committees. Maintain Trustee documents Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters. Qualifications: Strong organizational skills; ability to perform and prioritize multiple tasks seamlessly; excellent attention to detail. Very strong interpersonal skills. Expert level written and verbal communication skills. Strong decision-making capability; problem solver. Emotional maturity Highly resourceful team-player; ability to be extremely effective independently. Handle confidential information with discretion, Education and Experience Requirements: Bachelor's degree preferred. Strong work tenure: minimum five years of experience supporting C-Level Executives. Experience and interest in internal and external communications, partnership and development. Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint), Adobe Acrobat Pro, Zoom meetings. The Allentown Art Museum is committed to providing equal employment opportunities without regard to race, creed, color, national origin, sex, age, veteran status, sexual orientation, and disability. Powered by JazzHR HRAih2dDHT

Steinman Communications is seeking an experienced Executive Administrative Coordinator. Successful candidates will be responsible for providing operational and administrative support to the President and other executives including managing projects, preparing reports, and handling information requests. The position requires an individual with the ability to tackle challenging and stretching assignments in a professional manner. Why work with us? We believe our people are our greatest asset and the key to our continued success. That's why we're dedicated to attracting and retaining individuals who are bright, curious, adaptable, and driven-ensuring our ongoing growth and innovation. About Us: Steinman Communications For more than two centuries, the Steinman family of Lancaster, Pennsylvania has owned and operated a wide variety of businesses focused on serving the needs of local communities. Today, the Steinman family operates businesses in news media and commercial printing. The offices for the Steinman Communications are located on East King St., also home to The Steinman Foundation, in downtown Lancaster City. Our offices are conveniently located across from Southern Market. Lancaster Central Market and many other small shops and restaurants. Free parking will be provided in the Steinman Park Garage. Benefits: 4 weeks PTO to start (pro-rated for first year) Paid Holidays Benefits: medical, prescription, dental, vision, short-term disability, basic life insurance 401(k) with Company Match Wellness program Employee Assistance Program Parental Leave Program Employee Referral Program Essential Job Functions: Handles confidential information with discretion and diplomacy Answer phones and email in a professional and timely manner Provides insurance and contract review support and information gathering Exercises initiative in developing, or assisting in the development of processes, procedures and systems for the executive offices Plans and schedules meetings, conferences, teleconferences, and travel arrangements Assists with addressing operational matters such as workflow, budget preparation and control, and process improvement Works collaboratively across all affiliated companies and departments and assists, as needed or requested, with tasks or projects Assists in the preparation of board materials and communications and other regularly scheduled reports Addresses and resolves internal and/or external customer questions Assists with banking transfers and other banking needs Process invoices and check requests to Accounts Payable Document and record retention, as necessary Manages and maintains various databases Provide logistical support as needed Update and maintain partner information and contact lists Assist with event planning and preparation Preparation of spreadsheets using Microsoft Excel Machines/Tools/Equipment: Computer, copier, calculator, fax, shredder, scanner, printer Working Conditions: Primarily a controlled office environment, some travel involved to other company locations, and seminars, conferences, etc. Requirements Associates Degree or comparable work experience required. Bachelor's degree preferred Five years' experience providing support at the executive level preferred Notary public preferred. Previous paralegal, banking, finance or trust experience preferred Proficient computer skills and in-depth knowledge of relevant Microsoft Office suite Project management experience preferred Ability to communicate effectively in both verbal and written form; excellent interpersonal and negotiation skills required Must be organized and able to multi-task and prioritize effectively

CareGivers America - NEPA, a Modivcare Personal Care Service, is looking for an Administrative Associate. You will have the opportunity to make a meaningful impact by ensuring the smooth operation of our administrative processes and providing exceptional support to our team. Pay: $13-$14 Hourly Schedule: M-F 8:30AM-5:00PM Office Address: 920 Penn Ave, Wyomissing, PA 19610 Benefits and Perks… Medical, Dental & Vision Insurance 401(k) with a 6% match Paid Time Off 10 Paid Holidays Employee Assistance Program Employee Discounts (retail, hotel, food, restaurants, car rental, and much more!) Voluntary Term Life and AD&D Insurance Legal Services Insurance Short-Term and Long-Term Disability Accident, Critical Illness & Hospital Indemnity Insurance You will... Courteously greet visitors and other clients, determine their nature of business, and direct them to the appropriate person or destination. Operate multi-line phone; take messages or field/answer all routine and non-routine questions. Responsible for reception and signing for front office packages. Responsible for sorting and distributing mail. Schedule and organize complex activities such as meetings and department activities for all management team members. Handle a wide variety of administrative-type functions for office/management staff. (i.e. typing, filing, obtaining supplies, coordinating direct mailings, working on special projects) We are excited to speak to someone with the following… High School Diploma or GED 1+ years of receptionist and/or secretarial and/or administrative experience required. Experience in Home Care preferred Our Mission: To provide access to the care that matters for those who need it most. Our Values: Caring: We care about what we do and who we do it for. Collaborative: We value the perspective and experience of all. Dedicated: We are committed to making a real world impact. Purposeful: We know our work has meaning. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace

Replies within 24 hours Benefits: Competitive salary Health insurance Paid time off Administrative Assistant - Finance & Administration Location: 16600 Pottsville Pike, Hamburg, PA 19526 Schedule: Monday - Friday, 9:00 AM - 5:00 PM or 10:00 AM - 6:00 PM In-Office Position | No Weekends | No Holidays KRE Security, LLC is seeking a dependable and detail-oriented Administrative Assistant to support both the Executive Director of Finance and the Director of Administration. This position plays a key role in maintaining organized operations, accurate records, and secure handling of confidential financial and personnel information within a professional, business casual office environment.Primary ResponsibilitiesResponsibilities include, but are not limited to: Assisting with payroll functions, including reviewing time punches, running reports, verifying paid time off (PTO) accruals and usage, and correcting errors as needed. Administering employee benefits, including enrollments, changes, and terminations. Maintaining accurate and up-to-date human resource files, records, and documentation. Maintaining organized digital and physical filing systems for both departments. Responding to emails and correspondence promptly and professionally. Assisting with billing, document tracking, and banking functions, including accounts receivable and deposits. Preparing and assisting with letters, memos, and other administrative communications. Scanning, uploading, and distributing documents to department directors as needed. Completing vehicle registrations and maintaining updated insurance and registration files. Performing quality control checks on data uploaded by the hiring department to ensure accuracy and compliance. Maintaining strict confidentiality with all financial and personnel information. Additional duties may be assigned as business needs evolve. Qualifications 3 to 5 years of administrative or office support experience required, preferably in a finance, HR, or operations setting. Strong attention to detail and organizational skills. Strong computer skills required; must be able to efficiently use email, spreadsheets, data entry, and other common software tools. Proficient in Microsoft Office Suite and standard office equipment. Excellent written and verbal communication skills. Ability to manage multiple priorities efficiently. Professional demeanor and commitment to confidentiality. RequirementsCandidates must complete: Pennsylvania State Police (PSP) Background Check ChildLine Clearance FBI Fingerprint Clearance Compensation Starting Wage: $17.00 - $20.00 per hour (based on experience) Benefits Monday-Friday schedule (no weekends or holidays) In-office, business casual work environment Eligible for benefits after 60 days of employment: Medical: Employee-only BCBS coverage with a $25 per-pay employee contribution Dental & Vision: Free with enrollment in medical coverage Optional Life Insurance and Short-Term Disability coverage available Paid Time Off (PTO): Full-time office staff earn 40 hours of PTO after six months of continuous employment Supportive and professional team environment Opportunities for growth within the organization To ApplyPlease submit your resume and cover letter to *********************** Compensation: $17.00 - $20.00 per hour

Job DescriptionDescription: Steinman Communications is seeking an experienced Executive Administrative Coordinator. Successful candidates will be responsible for providing operational and administrative support to the President and other executives including managing projects, preparing reports, and handling information requests. The position requires an individual with the ability to tackle challenging and stretching assignments in a professional manner. Why work with us? We believe our people are our greatest asset and the key to our continued success. That's why we're dedicated to attracting and retaining individuals who are bright, curious, adaptable, and driven-ensuring our ongoing growth and innovation. About Us: Steinman Communications For more than two centuries, the Steinman family of Lancaster, Pennsylvania has owned and operated a wide variety of businesses focused on serving the needs of local communities. Today, the Steinman family operates businesses in news media and commercial printing. The offices for the Steinman Communications are located on East King St., also home to The Steinman Foundation, in downtown Lancaster City. Our offices are conveniently located across from Southern Market. Lancaster Central Market and many other small shops and restaurants. Free parking will be provided in the Steinman Park Garage. Benefits: 4 weeks PTO to start (pro-rated for first year) Paid Holidays Benefits: medical, prescription, dental, vision, short-term disability, basic life insurance 401(k) with Company Match Wellness program Employee Assistance Program Parental Leave Program Employee Referral Program Essential Job Functions: Handles confidential information with discretion and diplomacy Answer phones and email in a professional and timely manner Provides insurance and contract review support and information gathering Exercises initiative in developing, or assisting in the development of processes, procedures and systems for the executive offices Plans and schedules meetings, conferences, teleconferences, and travel arrangements Assists with addressing operational matters such as workflow, budget preparation and control, and process improvement Works collaboratively across all affiliated companies and departments and assists, as needed or requested, with tasks or projects Assists in the preparation of board materials and communications and other regularly scheduled reports Addresses and resolves internal and/or external customer questions Assists with banking transfers and other banking needs Process invoices and check requests to Accounts Payable Document and record retention, as necessary Manages and maintains various databases Provide logistical support as needed Update and maintain partner information and contact lists Assist with event planning and preparation Preparation of spreadsheets using Microsoft Excel Machines/Tools/Equipment: Computer, copier, calculator, fax, shredder, scanner, printer Working Conditions: Primarily a controlled office environment, some travel involved to other company locations, and seminars, conferences, etc. Requirements: Associates Degree or comparable work experience required. Bachelor's degree preferred Five years' experience providing support at the executive level preferred Notary public preferred. Previous paralegal, banking, finance or trust experience preferred Proficient computer skills and in-depth knowledge of relevant Microsoft Office suite Project management experience preferred Ability to communicate effectively in both verbal and written form; excellent interpersonal and negotiation skills required Must be organized and able to multi-task and prioritize effectively

Replies within 24 hours Benefits: Competitive salary Health insurance Paid time off Administrative Assistant - Finance & Administration Location: 16600 Pottsville Pike, Hamburg, PA 19526 Schedule: Monday - Friday, 9:00 AM - 5:00 PM or 10:00 AM - 6:00 PM In-Office Position | No Weekends | No Holidays KRE Security, LLC is seeking a dependable and detail-oriented Administrative Assistant to support both the Executive Director of Finance and the Director of Administration. This position plays a key role in maintaining organized operations, accurate records, and secure handling of confidential financial and personnel information within a professional, business casual office environment.Primary ResponsibilitiesResponsibilities include, but are not limited to: Assisting with payroll functions, including reviewing time punches, running reports, verifying paid time off (PTO) accruals and usage, and correcting errors as needed. Administering employee benefits, including enrollments, changes, and terminations. Maintaining accurate and up-to-date human resource files, records, and documentation. Maintaining organized digital and physical filing systems for both departments. Responding to emails and correspondence promptly and professionally. Assisting with billing, document tracking, and banking functions, including accounts receivable and deposits. Preparing and assisting with letters, memos, and other administrative communications. Scanning, uploading, and distributing documents to department directors as needed. Completing vehicle registrations and maintaining updated insurance and registration files. Performing quality control checks on data uploaded by the hiring department to ensure accuracy and compliance. Maintaining strict confidentiality with all financial and personnel information. Additional duties may be assigned as business needs evolve. Qualifications 3 to 5 years of administrative or office support experience required, preferably in a finance, HR, or operations setting. Strong attention to detail and organizational skills. Strong computer skills required; must be able to efficiently use email, spreadsheets, data entry, and other common software tools. Proficient in Microsoft Office Suite and standard office equipment. Excellent written and verbal communication skills. Ability to manage multiple priorities efficiently. Professional demeanor and commitment to confidentiality. RequirementsCandidates must successfully complete: Pennsylvania State Police (PSP) Background Check ChildLine Clearance FBI Fingerprint Clearance Compensation Starting Wage: $17.00 - $20.00 per hour (based on experience) Benefits Monday-Friday schedule (no weekends or holidays) In-office, business casual work environment Eligible for benefits after 60 days of employment: Medical: Employee-only BCBS coverage with a $25 per-pay employee contribution Dental & Vision: Free with enrollment in medical coverage Optional Life Insurance and Short-Term Disability coverage available Paid Time Off (PTO): Full-time office staff earn 40 hours of PTO after six months of continuous employment Supportive and professional team environment Opportunities for growth within the organization To ApplyPlease submit your resume and cover letter to *********************** Compensation: $17.00 - $20.00 per hour