Executive assistant jobs in Reading, PA

NOW HIRING! - Personal Assistant to the CEO Do you thrive on creating order, anticipating needs, and ensuring everything runs seamlessly behind the scenes? Are you energized by supporting a dynamic leader and managing the details that keep life in perfect flow? American Crane & Equipment Corporation is seeking a Personal Assistant to the CEO - a polished, proactive professional who will serve as the right hand to our CEO, ensuring every day operates with ease, balance, and precision. This position bridges professional, personal, and family priorities with exceptional organization, confidentiality, and care. Why Join Us? Impact & Purpose: Directly support the CEO of a leading manufacturing company by managing the details that allow her to focus on vision, strategy, and leadership. Variety & Challenge: From executive calendars and inboxes to property management, events, and personal logistics - every day is different and meaningful. Trust & Partnership: Work in close partnership with the CEO as her go-to problem solver, organizer, and confidant. Values-Driven Culture: Join a company that believes in GRIT - Growth, Resilience, Integrity, and Teamwork - while working in a role that embodies service, professionalism, and excellence. Salary: Competitive starting yearly salary | based on skills, experience, and industry compensation data What You'll Do: Calendar, Inboxes & Coordination Manage the CEO's full calendars and inboxes, integrating professional, personal, and family commitments. Proactively identify and resolve scheduling conflicts while maintaining clear communication across priorities. Triage incoming messages, flag urgent needs, and draft correspondence as appropriate. Serve as a liaison between the CEO's household, business teams, and external partners. Maintain strict confidentiality in all communications. Property & Vendor Management Oversee maintenance, scheduling, and vendor coordination for multiple personal and rental properties Manage contractors and service providers to ensure timely and high-quality work Track budgets, expenses, and documentation related to property operations and renovations Ensure properties are maintained to the CEO's high standards and that all logistics run smoothly Household & Lifestyle Management Coordinate personal errands and schedule Support family logistics, including travel, events, and daily needs Manage pet care and related scheduling as required Handle all personal matters with professionalism, discretion, and a proactive mindset Project & Team Support Assist with special projects across the CEO's businesses and ventures Coordinate with virtual assistants and contractors to ensure quality and consistency Track deliverables, maintain documentation, and ensure smooth execution across all projects Event & Experience Planning Plan and coordinate personal and small professional events Manage guest coordination, vendors, and logistics to ensure flawless execution Create experiences that reflect the CEO's vision and personal style What We're Looking For: Proven experience supporting a senior executive, entrepreneur, or family office Strong organizational, communication, and project management skills Skilled in managing contractors, vendors, and remote support teams Tech-savvy, with proficiency in Microsoft Office and digital scheduling tools Exceptional emotional intelligence, intuition, and professionalism Absolute discretion and trustworthiness in handling sensitive information Calm under pressure and energized by problem-solving Detail-oriented and driven by excellence Anticipates needs before they arise and takes initiative to resolve issues Thrives in a fast-paced, dynamic environment with evolving priorities Service-oriented with a genuine desire to make life easier for others Work Environment & Physical Demands: On-site Location w/Travel Flexibility: American Crane & Equipment Corporation | 531 Old Swede Road Douglassville, Pennsylvania 19518 Work Type: Full-time, on-site role with occasional travel and schedule flexibility READY TO APPLY? Submit your application online at Recruitment (adp.com). For more information, contact us at *************************. All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. About American Crane & Equipment Corporation: American Crane & Equipment Corporation is a second generation, women-owned company and for more than 50 years, has been a trusted innovator of high-quality specialty lifting equipment. As a leading manufacturer of cranes, hoists, and other material handling equipment, along with a variety of parts and components for standard, custom, and nuclear applications, we're committed to high quality products and customer satisfaction in an industry where there is no room for mistakes. At ACECO, GRIT Matters. We put perseverance, heart, and integrity into everything we do. Join a team where your contributions matter, and where growth, empowerment, and safety are top priorities. Enjoy a supportive atmosphere, competitive benefits, and opportunities for professional development. Experience is Everything: Our team is built on the foundation of expertise and dedication. With an average tenure of 10 years, our team brings a wealth of knowledge and experience to every project, ensuring top-notch results for our customers. Low Turnover, High Satisfaction: We prioritize creating a positive work environment where people can thrive. That's why our turnover rate is less than 10%, a testament to our commitment to our team members. Here, you can count on the support of your co-workers. What's In It For You? Competitive salary based on experience, skills, education, market data, etc Comprehensive medical, vision, dental, and life insurance available day one (no wait!) Wellness plan Tuition reimbursement Generous paid time off (unused PTO hours will roll over each year) 401K retirement plan 10 paid company holidays Overtime opportunities & more! When you join American Crane & Equipment Corporation, you're not just getting a job - you're becoming part of a HIGH-PERFORMING TEAM. We believe in supporting our team members, fostering growth, and providing opportunities for advancement. How to Apply: Submit your application online at Recruitment (adp.com). For more information, contact us at *************************. All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. American Crane & Equipment Corporation is an Equal Opportunity Employer. The company maintains and observes employment policies that do not discriminate against any person because of race, color, sex, sexual orientation, gender identity, national origin, religion, disability, age, ancestry and any other basis prohibited by federal, state or local law. This applies to recruiting, hiring, training, compensation, overtime, job classifications, work assignments, promotions, demotions, layoffs, terminations, transfers, and all other conditions of employment. This position requires: Valid proof of identity and authorization to work in the U.S. (Form I-9). Eligibility to access information or technology governed by U.S. export control laws, including 10 C.F.R. Part 810. If government authorization is required for access to controlled technology, employment or start date may be delayed or withdrawn in accordance with applicable law. Certain positions and projects may require the ability to obtain and maintain unescorted access to nuclear facilities in compliance with NRC regulations (10 C.F.R. Parts 26 & 73). The pay for this position is dependent on circumstances including an applicant's skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors. American Crane & Equipment Corporation offers a wide array of comprehensive benefit programs and services including medical, dental, vision, flexible spending and health savings accounts to our benefits-eligible employees. Additional benefits include retirement savings plans like 401(k) and paid time off, paid holidays, and disability coverage. Some benefits offerings are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. NOTE: American Crane & Equipment Corporation is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities, unless they have a written agreement for the position they are contacting us about. Regardless of past practice, all resumes submitted by search firms to any employee at American Crane & Equipment Corporation without a valid written search agreement in place for that position will be deemed the sole property of American Crane & Equipment Corporation, and no fee will be paid in the event the candidate is hired by American Crane & Equipment Corporation as a result of the referral or through other means. Full-time hours Must be available for in-person/in-office work full-time Monday-Friday 8:00am-4:30pm Occasional Nights/Weekends

Proudly standing as the nation's oldest HBCU, Cheyney University of Pennsylvania has been a stalwart and highly respected institution of higher education since our founding in 1837.For over 185 years our alumni have emerged as leaders and left their mark on the social, economic, and political history of Philadelphia, the surrounding region, the nation, and the world. Building on this legacy, the vision for Cheyney University is to become the premier model for academic excellence, character development, and social responsibility. Here at Cheyney, we value scholarship, diversity, integrity, respect, and service. We are committed to maintaining a vibrant educational community that is dedicated to promoting scholarship and lifelong learning for its students, offering wide student access to resources to ensure an opportunity for all to acquire an education, encouraging freedom of thought and freedom from discrimination by ensuring a respectful environment, and provide outreach and service to external and constituent communities, demonstrating their understanding of the importance and value of service. We're looking for exceptional individuals who share our values, embrace our mission, recognize our potential, and covet the opportunity to continue to move our historic University forward.CU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; generous retirement plans; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities. The Executive Assistant for Academic Affairs coordinates administrative operations for all the academic leaders in the Office of the Provost, including the Provost, Manager of Academic Affairs Operations and any Associate or Assistant Provosts. This person is responsible for managing an office that supports the faculty and academic leaders of the university by maintaining a significant number of important documents and interacting with a vast array of people. Thus, the successful applicant will possess outstanding organizational skills, be self-directed and able to manage multiple projects. Moreover, the Executive Assistant will be expected to accomplish assigned duties in an efficient, effective, and competent manner and consistently act to uphold the best interests of Cheyney students and the university. Primary Duties * Provides operational and administrative and clerical support for the Provost, Dean of Faculty and Assistant or Associate Provosts. Prepares documents, takes messages, manages calendars, greets visitors, orders office supplies and maintains filing systems. * Collects, maintains, and reports on data characterizing faculty demographics, credentials, performance, promotion, tenure, and review. * Tracks/Updates the following: faculty new hires and email lists, faculty office hour forms, faculty syllabi, instructional equipment needs, student/athlete travel notifications, and excused student absence notifications. * Takes minutes, acquires appropriate signatures on all official documents, and maintains official records for the Curriculum Committee and Academic Affairs Council. * Coordinates faculty and committee meetings, prepares and disseminates meeting notes and announcements. • Organizes facility use, meals, schedules and creates materials for faculty meetings. * Supervises student workers. • Represents the university in a professional manner to all constituencies and the public. * Maintains a friendly and professional office atmosphere. * Performs other related duties as assigned. Requirements High School diploma and at least three years' experience as an Executive Assistant or in a similar position. Preferred Qualifications An associate or bachelor's degree and/or equivalent experience working in a university setting. Knowledge & Skills, Abilities Ability to make effective decisions. Strong communication skills, verbal and written. Ability to develop solutions to problems. Ability to organize and plan effectively. Ability to master attention to detail in analyzing and evaluating information. Ability to multi-task. Ability to interact with diverse publics in a friendly and welcoming manner. Ability to work effectively in a team environment. Must have a high level of proficiency in Microsoft Word and related software, including Excel and Power Point and strong written and oral communication skills. Ability to make recommendations to the area that serves to enhance, correct, or streamline program operational activities. Working Conditions Working conditions are in an office environment that is generally free from hazards, well-lighted and ventilated. This is a non-exempt position that may require occasionally working beyond the normally scheduled workweek, modifying existing work schedules, or flexing hours to meet University needs. LIST OF MACHINES, TOOLS, OFFICE EQUIPMENT, MATERIALS, AND OTHER SPECIAL EQUIPMENT USED IN THE PERFORMANCE OF DUTIES: PC, printer, scanner, fax machine, and telephone. A complete online application will include the following attachments. Incomplete applications will not be reviewed. * Resume * Cover Letter Resume MAILED, EMAILED or FAXED application materials will not be considered. All offers of employment are subject and contingent upon satisfactory completion of all pre-employment criminal background checks. Cheyney University, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

Job Description NOW HIRING! - Personal Assistant to the CEO Do you thrive on creating order, anticipating needs, and ensuring everything runs seamlessly behind the scenes? Are you energized by supporting a dynamic leader and managing the details that keep life in perfect flow? American Crane & Equipment Corporation is seeking a Personal Assistant to the CEO - a polished, proactive professional who will serve as the right hand to our CEO, ensuring every day operates with ease, balance, and precision. This position bridges professional, personal, and family priorities with exceptional organization, confidentiality, and care. Why Join Us?(Check us out on YouTube here) Impact & Purpose: Directly support the CEO of a leading manufacturing company by managing the details that allow her to focus on vision, strategy, and leadership. Variety & Challenge: From executive calendars and inboxes to property management, events, and personal logistics - every day is different and meaningful. Trust & Partnership: Work in close partnership with the CEO as her go-to problem solver, organizer, and confidant. Values-Driven Culture: Join a company that believes in GRIT - Growth, Resilience, Integrity, and Teamwork - while working in a role that embodies service, professionalism, and excellence. Salary: Competitive starting yearly salary | based on skills, experience, and industry compensation data What You'll Do: Calendar, Inboxes & Coordination Manage the CEO's full calendars and inboxes, integrating professional, personal, and family commitments. Proactively identify and resolve scheduling conflicts while maintaining clear communication across priorities. Triage incoming messages, flag urgent needs, and draft correspondence as appropriate. Serve as a liaison between the CEO's household, business teams, and external partners. Maintain strict confidentiality in all communications. Property & Vendor Management Oversee maintenance, scheduling, and vendor coordination for multiple personal and rental properties Manage contractors and service providers to ensure timely and high-quality work Track budgets, expenses, and documentation related to property operations and renovations Ensure properties are maintained to the CEO's high standards and that all logistics run smoothly Household & Lifestyle Management Coordinate personal errands and schedule Support family logistics, including travel, events, and daily needs Manage pet care and related scheduling as required Handle all personal matters with professionalism, discretion, and a proactive mindset Project & Team Support Assist with special projects across the CEO's businesses and ventures Coordinate with virtual assistants and contractors to ensure quality and consistency Track deliverables, maintain documentation, and ensure smooth execution across all projects Event & Experience Planning Plan and coordinate personal and small professional events Manage guest coordination, vendors, and logistics to ensure flawless execution Create experiences that reflect the CEO's vision and personal style What We're Looking For: Proven experience supporting a senior executive, entrepreneur, or family office Strong organizational, communication, and project management skills Skilled in managing contractors, vendors, and remote support teams Tech-savvy, with proficiency in Microsoft Office and digital scheduling tools Exceptional emotional intelligence, intuition, and professionalism Absolute discretion and trustworthiness in handling sensitive information Calm under pressure and energized by problem-solving Detail-oriented and driven by excellence Anticipates needs before they arise and takes initiative to resolve issues Thrives in a fast-paced, dynamic environment with evolving priorities Service-oriented with a genuine desire to make life easier for others Work Environment & Physical Demands: On-site Location w/Travel Flexibility: American Crane & Equipment Corporation | 531 Old Swede Road Douglassville, Pennsylvania 19518 Work Type: Full-time, on-site role with occasional travel and schedule flexibility READY TO APPLY? Submit your application online at Recruitment (adp.com) All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. About American Crane & Equipment Corporation: American Crane & Equipment Corporation is a second generation, women-owned company and for more than 50 years, has been a trusted innovator of high-quality specialty lifting equipment. As a leading manufacturer of cranes, hoists, and other material handling equipment, along with a variety of parts and components for standard, custom, and nuclear applications, we're committed to high quality products and customer satisfaction in an industry where there is no room for mistakes. At ACECO, GRIT Matters. We put perseverance, heart, and integrity into everything we do. Join a team where your contributions matter, and where growth, empowerment, and safety are top priorities. Enjoy a supportive atmosphere, competitive benefits, and opportunities for professional development. Experience is Everything: Our team is built on the foundation of expertise and dedication. With an average tenure of 10 years, our team brings a wealth of knowledge and experience to every project, ensuring top-notch results for our customers. Low Turnover, High Satisfaction: We prioritize creating a positive work environment where people can thrive. That's why our turnover rate is less than 10%, a testament to our commitment to our team members. Here, you can count on the support of your co-workers. What's In It For You? Competitive salary based on experience, skills, education, market data, etc Comprehensive medical, vision, dental, and life insurance available day one (no wait!) Wellness plan Tuition reimbursement Generous paid time off (unused PTO hours will roll over each year) 401K retirement plan 10 paid company holidays Overtime opportunities & more! When you join American Crane & Equipment Corporation, you're not just getting a job - you're becoming part of a HIGH-PERFORMING TEAM. We believe in supporting our team members, fostering growth, and providing opportunities for advancement. How to Apply: Submit your application online at Recruitment (adp.com). All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. American Crane & Equipment Corporation is an Equal Opportunity Employer. The company maintains and observes employment policies that do not discriminate against any person because of race, color, sex, sexual orientation, gender identity, national origin, religion, disability, age, ancestry and any other basis prohibited by federal, state or local law. This applies to recruiting, hiring, training, compensation, overtime, job classifications, work assignments, promotions, demotions, layoffs, terminations, transfers, and all other conditions of employment. This position requires: Valid proof of identity and authorization to work in the U.S. (Form I-9). Eligibility to access information or technology governed by U.S. export control laws, including 10 C.F.R. Part 810. If government authorization is required for access to controlled technology, employment or start date may be delayed or withdrawn in accordance with applicable law. Certain positions and projects may require the ability to obtain and maintain unescorted access to nuclear facilities in compliance with NRC regulations (10 C.F.R. Parts 26 & 73). The pay for this position is dependent on circumstances including an applicant's skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors. American Crane & Equipment Corporation offers a wide array of comprehensive benefit programs and services including medical, dental, vision, flexible spending and health savings accounts to our benefits-eligible employees. Additional benefits include retirement savings plans like 401(k) and paid time off, paid holidays, and disability coverage. Some benefits offerings are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. NOTE: American Crane & Equipment Corporation is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities, unless they have a written agreement for the position they are contacting us about. Regardless of past practice, all resumes submitted by search firms to any employee at American Crane & Equipment Corporation without a valid written search agreement in place for that position will be deemed the sole property of American Crane & Equipment Corporation, and no fee will be paid in the event the candidate is hired by American Crane & Equipment Corporation as a result of the referral or through other means. Full-time hours Must be available for in-person/in-office work full-time Monday-Friday 8:00am-4:30pm Occasional Nights/Weekends

DIRECT HIRE Financial Office Administrator opportunity! We're looking for an organized, proactive and detail-oriented Administrator for a Financial Services office in Allentown, PA. This is a great opportunity for someone looking to grow in the financial services industry while providing high-level administrative and client support. Duties Manage the CEO/President's calendar, emails, meeting prep, and follow-up tasks Assist with financial planning materials, client data collection, and basic plan reports Maintain accurate client information in CRM systems Prepare and organize documents, meeting notes, and internal correspondence Support billing processes, client communications, and general office operations Serve as an internal SmartOffice Subject Matter Expert Help keep workflows, projects, and team action items on track Contribute to HR/culture initiatives and assist with assessments Provide a polished, professional experience for clients and visitors Requirements Bachelor's degree required Proven experience providing operational support to a professional individual or team in a fast-paced environment Background in Financial Services, Insurance, or related professional services required Proficiency in Microsoft Office; familiarity with SmartOffice CRM a plus Professional presence, excellent judgment, and a client-first mindset Gage is a trusted professional recruiting firm with over 40 years of experience, connecting top talent with career opportunities in multiple sectors. With a people-first approach, Gage empowers and connects employers and candidates across multiple industries, including finance, accounting, administrative, manufacturing, skilled trades, and more. Gage specializes in direct-hire skilled and professional placements, as well as contract jobs, internships and temporary roles with local, national and global employers. Gage is an equal opportunity employer headquartered in Reading, Pennsylvania. #TalentAcquisition #SearchSolutions #StaffingSolutions #JobOpportunities #HiringNow #Jobs #JobSearch #CareerGrowth #WorkWithUs #Recruitment #NowHiring #CareerOpportunities #WorkforceSolutions #GageTalent #GageCareers #GreaterReading #Reading #Lancaster #Philadelphia #Pennsylvania #USA #WomanOwned #GageTalentNetwork

What we offer Explore a world of opportunities with us. Look ahead with us and help shape innovative solutions to make our world more sustainable and life healthier, more vibrant and more comfortable. At Evonik, you have the chance to explore, thrive, and grow alongside 33,000 colleagues. Among attractive career paths and high-quality development programs, we not only offer performance-based remuneration and occupational health benefits but also hybrid and flexible working environments with #SmartWork. Bring your fresh perspective, develop your strengths, break out your mold, and find a career that fits your dreams with us. Click on the link below to learn what our employees have to say about Evonik: ************************************************** Your Purpose at Evonik Join a team where your expertise and initiative make a meaningful impact every day. As an Executive Administrative Assistant within our Crosslinkers business line, you'll provide high-level support to the Senior Vice President and broader leadership team, playing a vital role in streamlining operations, strengthening team connections, and ensuring the smooth execution of key initiatives. More than a support role, this is an opportunity to help drive organizational excellence, foster collaboration across functions, and shape a positive team culture in one of our most fast-paced and strategic business areas. What You'll Do In this dynamic and highly visible position, you'll be trusted to: * Manage executive calendars, coordinate travel, and process expense reports for the SVP and key leaders * Plan and execute meetings, customer visits, and on-site events with efficiency and attention to detail * Create polished reports, and data visualizations using Excel and PowerPoint * Handle confidential materials, track approvals, and provide timecard oversight with professionalism and care * Support workflows in enterprise systems including Workday, SAP, Concur, ADP ETime, and Dynamics 365 * Prepare reports and track data related to payroll, PTO, project time, and other key metrics * Coordinate onboarding/offboarding logistics and provide site support coverage * Lead or contribute to team-building efforts, internal communications, and process improvements * Manage Crosslinkers email distribution lists, visitor registration, and mail/shipment coordination What We're Looking For We're seeking someone who thrives in a high-trust, high-autonomy environment and knows how to balance professionalism with approachability. * 10+ years of administrative experience supporting executives or large cross-functional teams preferred * Strong proficiency with Microsoft Office (Excel, PowerPoint, Word), SharePoint, and Microsoft Teams * Experience with enterprise systems such as SAP, Workday, Dynamics 365, ADP E-Time, and Concur * Excellent organization, time management, and multitasking abilities * Proven discretion with confidential information * Confident and poised communication style, both written and verbal * Prior experience in a corporate or global business setting preferred * Independent, proactive, and comfortable navigating shifting priorities What Sets You Apart You're energized by solving problems, simplifying processes, and anticipating needs before they arise. You jump in, lend a hand, and bring clarity to complexity without needing to be asked. You're also someone who values connection. Whether coordinating across sales, marketing, supply chain, or applied technology teams, you understand the power of communication, teamwork, and culture-building. Why Evonik At Evonik, we believe in investing in our people. This is a chance to build meaningful relationships, take ownership of your work, and contribute to a global business that values innovation, sustainability, and inclusion. You'll join a collaborative, fast-moving environment where admins are seen as key team players. Your voice will be heard, your ideas welcomed, and your growth encouraged. Evonik's Allentown site is one of our core locations in North America, bringing together talent across R&D, business, and operations. Located in Pennsylvania's Lehigh Valley, it offers the best of both worlds: easy access to major cities like Philadelphia and NYC, along with the charm of local breweries, outdoor adventures, and vibrant community events like Musikfest. Whether you're looking for a place to grow your career or plant deeper roots, Allentown is a great place to be. The Evonik Group adopts an Equal Employment Opportunity (EEO) approach. Candidates are assessed based on their educational qualifications, experience, job competencies and potential and shall not be discriminated against on the basis of race, ethnicity, age, gender, religion, nationality, disability or sexual orientation or other classifications protected by local, state, or provincial regulations. Your Application To ensure that your application is proceeded as quickly as possible and to protect the environment, please apply online via our careers portal. Further information about Evonik as Employer can be found at *************************** Please address your application to the Talent Acquisition Manager, stating your earliest possible starting date and your salary expectations. Your Talent Acquisition Manager: Wenda Cenexant [C] Company is Evonik Corporation

Innovative Aerosystems is looking for an experienced and detail-oriented Part Time Executive Assistant to join our team. The Executive Assistant is responsible for providing comprehensive support to the CEO to keep the business running smoothly and efficiently. The Executive Assistant plays a critical role to the business and senior Leadership. This position will serve as the initial point of contact among executives and senior leadership, interfacing, daily, with a diverse collection of internal and external stakeholders. This role will be on-site Monday through Friday at our Exton, PA Headquarters. Scope of Responsibility · Provide timely administrative assistance to senior Leadership · Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executives are involved with. · Maintaining comprehensive and accurate paper and electronic records · Make travel and lodging arrangements for senior staff · Organize and facilitate meetings, including taking minutes · Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. · Managing information flow in a timely and accurate manner · Confidante and Advisor to Chief Executive Officer · Welcome visitors and direct them to the appropriate department · Manage calendars, including appointments and prioritizing meetings · Prepare expenses and other reports as scheduled or needed Requirements Skills and Qualifications · Discretion, confidentiality, and good judgement to handle C-Level matters · Communication · Time Management · Leadership · Problem-solving · Microsoft Office, especially Outlook, Excel, PowerPoint, and Word · Multitasking · Superior verbal and written communication skills Soft Skills Professional and calm demeanor Discretion and sound judgment Flexibility and willingness to adjust to shifting priorities Proactive thinking (anticipating needs) Strong follow-up skills Reliability and accountability Ideal Fit for this Role A strong communicator who is highly organized Someone who can balance professionalism with a sense of humor A person who enjoys building positive working relationships Education/Experience · Bachelor's degree preferred · 5+ years' experience as an Executive Assistant U.S. PERSON REQUIREMENTS Due to compliance with U.S. export control laws and regulations, candidate must be a U.S. citizen, U.S. permanent resident, or have asylum or refugee status in the U.S. Equal Opportunity Employer/Veterans/Disabled. IA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

JOB TITLE: Executive Assistant DEPARTMENT: Front Office STATUS: Temporary Employment (6 months) REPORTING TO: PiAC Executive Team SUMMARY: The Piasecki Aircraft Corporation (PiAC) Executive Assistant & Operations Coordinator provides comprehensive administrative support to the CEO and COO while serving as the primary point of contact for daily office operations. This role is responsible for managing executive schedules and travel, facilitating internal and external communications, and maintaining the efficiency of the PiAC office and Heliplex facility. The ideal candidate is an organized, proactive problem-solver capable of balancing high-level executive support with hands-on office management. RESPONSIBILITIES: Executive Administrative Support: Manage and prioritize the CEO and COO's calendars, including scheduling meetings, troubleshooting conflicts, and coordinating logistics for internal and external engagements. Plan and secure all necessary arrangements for domestic and international travel, including itineraries, reservations, and expense reporting. Prepare and edit correspondence, presentations, and meeting materials on behalf of leadership, ensuring accuracy and confidentiality. Coordinate staff meetings, including compiling briefing materials and documenting meeting minutes and follow-up actions. Act as a liaison between staff, leadership, and external stakeholders to ensure timely communication and project coordination. Other duties as assigned. Office Operations & Facilities Management: Serve as the primary receptionist for the facility, welcoming guests, managing visitor logs, and handling incoming/outgoing mail and deliveries. Maintain office efficiency by managing inventory, ordering office supplies, and ensuring breakrooms and kitchens are stocked and organized. Coordinate employee morale events, including luncheons, holiday parties, and client meetings. Support the management of the Heliplex facility by serving as a point of contact for tenants, coordinating space walk-throughs, and assisting with tenant communication. Liaise with vendors regarding facility maintenance, cleaning, and security personnel logistics to ensure a safe and professional work environment. Support the Finance and Procurement teams by organizing vendor invoices and assisting with purchase requisitions as needed. Other duties as assigned. KNOWLEDGE / SKILLS / ABILITIES: Strong planning skills with the ability to prioritize multiple tasks in a fast-paced environment with minimal supervision. Professional verbal and written communication skills, with the ability to interact effectively with all levels of the organization and external partners. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and comfortable learning new internal systems. Proven ability to handle sensitive information with confidentiality and exercise sound judgment. Willingness to handle a wide variety of tasks, from high-level scheduling to hands-on office organization. EDUCATION / CERTIFICATIONS / CLEARANCES: Bachelor's degree in Business Administration or a related field (or equivalent professional experience). 3+ years of experience in an administrative, office management, or executive support role. Experience coordinating travel and managing complex calendars is required.

Job Description Are you organized, creative, and eager to grow in real estate? Luxe Local Real Estate is looking for a dynamic, full-time Executive Assistant to join our growing team in West Chester, PA. This hybrid role is perfect for someone who thrives on variety, balancing behind-the-scenes coordination, marketing execution, and hands-on client support during showings and open houses. You'll play a pivotal role in keeping our team organized, our marketing sharp, and clients delighted. If you're ready to learn, contribute, and grow alongside a high-performing team, this is your opportunity. This is a hybrid role that blends administrative excellence, marketing creativity, and client-facing support. You'll manage systems and communications that keep our team organized, listings polished, and clients informed, assist in marketing efforts (social media, listing promotions, events), and occasionally serve as a showing partner or open house host. Work Schedule (Full-Time, 40-45 hrs/week): Sunday-Thursday (10 AM-6 PM): Core hours focused on administrative, marketing, and client-facing tasks Flexibility for occasional evening showings, events, or adjusted hours based on team and client needs Friday and Saturday are typically off (with occasional weekend coverage for special events or listings) We value work-life balance - weekday flexibility is provided when weekend coverage is needed. Compensation & Benefits Base Salary: $50,000-$60,000 (based on experience) Performance Bonuses: Potential to earn an additional $10,000-$20,000+ annually Per open house stipend ($100-$150) Per closing bonus ($250-$500) Marketing performance incentives PTO + flexible hours after probationary period Opportunities for growth into operations, marketing, or sales roles Compensation: $50,000-$60,000 base salary based on experience Responsibilities: Provide high-level administrative support to the lead agents and leadership team to ensure seamless daily operations Manage executive calendars, coordinate meetings, and prioritize appointments to maximize efficiency and productivity Oversee email management-including drafting, categorizing, prioritizing, and responding on behalf of leadership when appropriate Prepare, organize, and maintain confidential documents, contracts, and reports with exceptional accuracy Serve as the primary point of contact for internal team communications and external client or vendor inquiries Coordinate travel arrangements, accommodations, itineraries, and logistics for business-related trips Support transaction and listing management by ensuring documentation, timelines, and deliverables are completed accurately Assist in preparing presentations, proposals, and team materials for client meetings, workshops, and strategic planning Maintain and improve standard operating procedures, systems, and organizational workflows Track key KPIs, project timelines, and follow-up tasks to ensure commitments are met, and priorities stay on target Handle light bookkeeping tasks such as expense reporting, invoice processing, and budget tracking Support recruitment and onboarding by coordinating interviews, preparing materials, and ensuring a smooth integration process Manage special projects and initiatives-including events, launches, marketing rollouts, and operational improvements Monitor and organize CRM notes, tasks, and communication logs to keep leadership informed and aligned Protect time, maintain confidentiality, and act as a gatekeeper to ensure leadership can focus on high-value priorities Qualifications: Required Skills & Experience Exceptional organizational and time-management skills, with the ability to juggle multiple priorities and protect executive time Strong written and verbal communication skills, including the ability to draft professional emails, documents, and client correspondence Proficiency with CRM systems, Google Workspace or Microsoft Office, and task/project management tools Ability to maintain confidentiality, exercise sound judgment, and handle sensitive information with discretion Strong problem-solving skills and the ability to anticipate needs before they arise High attention to detail, accuracy, and follow-through in a fast-paced, deadline-driven environment Experience managing complex calendars, scheduling, travel arrangements, and meeting logistics Ability to work both independently and collaboratively while supporting a high-performing leadership team Professional presence, emotional intelligence, and the ability to communicate effectively with clients, vendors, and team members at all levels Reliable transportation and flexibility to support occasional evening/weekend events or urgent needs Preferred Skills Prior experience as an Executive Assistant, Operations Assistant, or administrative partner in real estate, professional services, or a fast-paced small business Familiarity with real estate workflows, transaction timelines, listing processes, and industry terminology Experience preparing presentations, reports, proposals, or meeting summaries Background supporting executives, forward-thinkers, or sales leaders with high-volume communication Comfort with basic financial tasks such as expense reporting, budgeting, or light bookkeeping Experience improving systems, creating SOPs, or establishing organizational workflows About Company Luxe Local Real Estate is a boutique team based in West Chester, PA, known for exceptional client service, high design standards, and strong community presence. We specialize in residential and new construction real estate and are committed to combining local expertise with modern marketing and technology. Our culture values teamwork, excellence, and authentic relationships both within our team and with every client we serve.

Job Description Are you highly organized, proactive, and great at keeping leaders focused and on track? Do you enjoy managing details, anticipating needs, and bringing structure to a fast-paced work environment? Immaculate Custom Cleaning Inc. is seeking a dependable Executive Assistant to support our leadership team and help keep daily operations running smoothly behind the scenes. This role is ideal for someone who thrives on organization, clear communication, and taking ownership of administrative systems that allow executives to operate at their best. You will play a key role in maintaining order, managing sensitive information with discretion, and ensuring that nothing falls through the cracks. This is an excellent opportunity for a detail-oriented professional who enjoys being the right hand to leadership and growing with a scaling organization. Compensation & Benefits: Base Salary: $50,000-$55,000 Performance-Based Bonuses Health Benefits and Designated Company Vehicle Stable, Long-Term Position Opportunities for Growth Within the Company Compensation: $50,000 - $55,000 yearly base salary Responsibilities: Coordinate and oversee daily service operations across a large volume of residential properties, ensuring consistency and quality Act as a communication bridge between leadership, field teams, and clients to maintain clarity, accountability, and follow-through Manage scheduling, staffing, routing, service standards, and customer interactions to keep operations running efficiently Maintain and improve internal systems, workflows, documentation, and quality controls to support scalable growth Provide hands-on support when needed through team training, onboarding, inspections, and operational problem-solving Qualifications: Adaptable, calm under pressure, and able to prioritize in a fast-paced environment Strong problem-solving skills with a proactive, solution-oriented mindset Reliable, communicative, and self-motivated with a high level of integrity Experience supporting or leading teams in service operations or small-business settings Detail-oriented with a track record in process improvement, scheduling, or operational systems About Company Immaculate Custom Cleaning Inc. is a family-owned company serving Lancaster County with dependable, detail-focused residential cleaning services. We're known for combining professionalism with a personal approach that clients trust. Since 2019, we've grown by investing in our people, refining our systems, and maintaining high service standards. Our team enjoys a supportive work environment, clear expectations, and the opportunity to grow alongside a company with a strong vision for the future.

-Provide administrative assistance to members of the Vaccines Clinical Research & Development - Schedule appointments/conference calls/meetings/WebEx - Extensive calendar set up for Sr. Director, and other members - Maintain shared folders for the group as needed - Coordinates calendars, meetings, travel arrangements, lodging and off-site conferences - Schedule and coordinate events including lunch and dinners both on-site and off-site - Greet and assist visitors both Client employees and outside clients - Maintain confidential department records and files - Maintains regular contact with suppliers and vendors - Email correspondence to internal and external clients - Purchase supplies for the department and computer paraphernalia as needed for group - Prepares expense reports for group - Set up interviews for internal positions both at local site and Pearl River NY site - Worked with on-boarding for new hires and off-boarding for employees who left the company - Composes routine letters and memorandums - Provides editing quality check of documents, presentations, occasionally spreadsheets - Provides printing support and/or set up binders with hard copy materials - Order articles from eLibrary (online system) - Work in new system ENGAGE - Upload documents into ELARA/PTMF plus add information on separate spreadsheet for Clinical record keeping - Backup for other admins, when they are out of office, to meet the needs of her people - Order office equipment and cell phones for existing employees - Secure office/cube space for new hires through Get Service system - Download articles and abstracts into EndNote as needed. - Potential other duties associated with administrative support, as assigned

You're someone who naturally brings calm to chaos. You thrive on being the right-hand to a busy leader-anticipating needs, handling details, and making sure nothing gets missed. You're organized, gracious under pressure, and able to listen carefully to what's said (and unsaid), then take thoughtful action. You're confident, but not attention-seeking. You don't need to be in charge-you'd rather support the person who is. You understand the importance of staying flexible and focused, even in the middle of a fast-paced day. You take pride in noticing the small things that make a big difference, and you genuinely want to help people succeed-especially the people you support. Liberty Employment Solutions exists to help small and medium-sized organizations solve their people pain. We believe in creating People Strategy solutions where HR isn't just about policies, but also about the humans choosing to be on mission with an organization. We help organizations effectively attract, identify, and retain the right humans for their roles and team. If this sounds like a mission you'd like to be a part of, let's connect! Your Role in Our Mission: Support our owner with scheduling and calendar coordination Monitor our owner's email, voicemail, and other correspondence Stay on top of calendar updates throughout the day and resolve conflicts Run occasional errands for the office and owner Help coordinate personal appointments and logistics as needed Complete client-related administrative work What You'll Need: Minimum high school graduate (some college preferred) Office experience in small, growing business Effective communication skills Experience working in role with administrative responsibilities Project Coordinator experience, a plus Familiar with Microsoft Office suite What We Bring to the Table: A team laser-focused on our Mission: To change the world of work, one small business at a time An opportunity to use your gifts and skillsets to move our mission forward Work/Life Balance Paid Holidays - even for part-time employees! Birthday Days Off Personal and Professional Development Opportunities What You Bring to the Table: Authenticity: You show up as you are-honest, reliable, and consistent in how you work and communicate. You don't try to be something you're not. Relational Service: You understand the importance of learning about others - who they are and what's important to them. When you know someone, you know how to serve them. Teamwork: While you can work independently, you know better decisions are made and problems are solved more effectively as a team. You want to help others succeed. Humility: You bring confidence without ego. You're willing to admit when you're wrong so you can learn from your mistakes. Stewardship: You handle details with care, take ownership of your work, and make sure each task is done with excellence. Is Mission-Driven Support Your Sweet Spot? Apply now or call ************ Relatable Skills/Experience: Hiring Assistant, Recruiting Assistant, Project Assistant, Small Business, Office Coordinator, Office Manager, Communications, Administration

ALLENTOWN ART MUSEUM JOB DESCRIPTION Position: Executive Assistant - Part Time Reports To: President and CEO _______________________________________________________________________________ The Allentown Art Museum, is an AAM-accredited museum with a permanent collection comprised of approximately 20,000 works of art. For over 85 years, The Allentown Art Museum has been a vital arts and educational institution in the greater Lehigh Valley. The mission of the Museum is to enrich the lives of the widest possible audience of visitors by engaging, informing, and inspiring them through the activities of collecting, preserving, studying, exhibiting, and interpreting important works of visual art. Reporting directly to the President and CEO, the Executive Assistant provides support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant performs as secretary to the Board of Trustees. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Duties/Responsibilities President and CEO's Office: Schedule meetings and manage an extremely active calendar of appointments. Plan, coordinate and ensure the President's schedule is followed and respected. Provide "gatekeeper" and "gateway" role for direct access to the President's time and office. Prepare expense reports, credit card statements and invoices for payment; compose correspondence that is sometimes confidential; arrange detailed travel plans, itineraries, and agendas. Communicate directly, and on behalf of the President, with Board members, donors, funding sources, and community executives. Organizes correspondence; researches, prioritizes, and follows up on incoming issues and concerns addressed to the President; determines and drafts appropriate course of action, referral, or response for President's reply. Manages a variety of special projects for the President, including those of a sensitive or confidential nature. Maintain current and archived files for President. Demonstrate leadership to maintain credibility, trust and support with members of senior staff; build relationships crucial to the success of the organization. Provides leadership to build relationships crucial to the success of the organization. Maintain confidential account and password information for the Museum. Order office supplies for Museum staff on a monthly basis. Open daily postal mail and distribute to department mail bins. Assists with other departments, projects or museum groups, as needed. Board of Trustees: As Secretary to the Board of Trustees, will maintain discretion and confidentiality in relationships with all board members. Working with Board Chair and Committee Chairs, schedule all meetings of the Board and Committees. Working with the Chair, request and compile reports, agendas and meeting materials; electronically distribute meeting materials to Trustees prior to board meetings. Attend board meetings, may include some committee meetings, to take minutes; type minutes for Chair's review. Maintain current and archived files for the Board of Trustees and Committees. Maintain Trustee documents Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters. Qualifications: Strong organizational skills; ability to perform and prioritize multiple tasks seamlessly; excellent attention to detail. Very strong interpersonal skills. Expert level written and verbal communication skills. Strong decision-making capability; problem solver. Emotional maturity Highly resourceful team-player; ability to be extremely effective independently. Handle confidential information with discretion, Education and Experience Requirements: Bachelor's degree preferred. Strong work tenure: minimum five years of experience supporting C-Level Executives. Experience and interest in internal and external communications, partnership and development. Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint), Adobe Acrobat Pro, Zoom meetings. The Allentown Art Museum is committed to providing equal employment opportunities without regard to race, creed, color, national origin, sex, age, veteran status, sexual orientation, and disability.

The senior administrative assistant role is responsible for providing excellent customer service to all constituents across the university. This position is also responsible for managing and distributing information and creating efficiency within the office or shared function. The senior administrative assistant is responsible for the support, clerical/administrative and project work for a college/school/division or building/function and may support multiple employees or shared spaces, in addition to community agencies and accreditation/regulatory agencies. Essential Functions: 1. Promote Franciscan ideals and adherence to the Mission of the University as demonstrated by the University Ideal Characteristics. As we are an equal opportunity employer committed to Franciscan values, all employees share responsibility for advancing diversity, equity, and inclusion in the performance of their roles while demonstrating service orientation, respect for all, intellectual curiosity, solution focus and innovation, and mutual accountability. 2. Interacts with all management levels and external agencies; works independently and completes assigned projects with minimal supervision. 3. Research and compiles data for internal (e.g., budget, assessment) and external (e.g., accreditation, regulatory bodies, state, and federal grants) reports. 4. Reviews and analyzes special reports and data, summarizing information for dean and others. 5. Authorizes and approves, within the delegated level of signature authority, purchase requisitions, check requisitions, employee reimbursements, credit card charges, and other budget obligations. 6. Organizes, facilitates, and coordinates with dean and department chairs needs for required accreditation self-studies, site visits, including on-campus and off-campus needs. 7. Coordinates and facilitates internal and external assigned events such as community advisory boards and academic ceremonies. 8. Uses project management tools such as Excel, Event Application Software, and Microsoft Teams to track and coordinate University Events. 9. Coordinates and facilitates faculty and staff searches in collaboration with the Search Committee and dean's office. 10. Monitors and prepares special contracts for full-time faculty (e.g., overloads, stipends). 11. Coordinates and prepares external agency internship affiliation agreements and Certificates of Liability Insurance for all college programs and sites. 12. Serves as recording secretary for monthly college department chair and college meetings. 13. Commitment to process improvement by documenting and discussing efficiencies and eliminating failure points. 14. Maintain confidentiality regarding sensitive information. Additional Responsibilities: 1. Quickly prepare multiple forms of correspondence for all internal and external audiences. 2. Communicate to internal and external audiences on behalf of the college and dean. 3. Cascading key decisions after they are made by college dean and department chairs. 4. Prepares and maintains college Dean appointment calendar that includes multiple stakeholders. 5. Representative as key point of contact for building/division/college/school as designated. 6. Mail distribution for designated area, order supplies as needed within function as a shared resource. 7. Provide general support to visitors and guests. 8. Perform other duties as assigned, requested, or directed to support university operations. 9. Occasional flexibility in hours may be required. Qualifications/Education: 1. Commitment to the mission statement, core values and goals of Alvernia University. 2. Microsoft Office Suite proficiency 3. Minimum 2-3 years of administrative assistant or related experience 4. Excellent organizational and communication (written and oral) skills. 5. Ability to excel at details, prioritize, multi-task, and work in a fast-paced environment. 6. Problem-solving skills, the ability to identify problems, brainstorm, analyze options, and implement the best solution. 7. Ability to network and collaborate interdepartmentally to obtain answers and solutions. Physical Requirements: 1. Physical attendance is required to perform the duties of this job. 2. Prolonged periods of sitting at a desk and working on a computer. 3. Must be able to lift 15 pounds at times. Employee Benefits: Join a team that values your well-being! We offer a comprehensive benefits package designed to support you and your family: Robust Health Coverage: Choose from three offered medical plans, plus dental and vision. Financial Security: Enjoy University-paid life/AD&D insurance and long-term disability, with options for short-term disability and supplemental coverage for you and your family (including accident, critical illness, and hospital indemnity plans). Flexible spending accounts are also available. Exceptional Retirement: Start saving immediately with our 403(b) Retirement Plan. You'll get 100% immediate vesting, a University gift contribution, and a generous match up to 5% of your deferrals. Time Off & Flexibility: Take advantage of 18 paid holidays each year and the possibility of flexible or hybrid work options for many roles. Invest in Your Future: Enjoy tuition remission benefits for yourself and your dependents. On-Campus Wellness: Benefit-eligible employees on our main campus receive free access to our Medical & Counseling Center.

Job DescriptionDescription: Steinman Communications is seeking an experienced Executive Administrative Coordinator. Successful candidates will be responsible for providing operational and administrative support to the President and other executives including managing projects, preparing reports, and handling information requests. The position requires an individual with the ability to tackle challenging and stretching assignments in a professional manner. Why work with us? We believe our people are our greatest asset and the key to our continued success. That's why we're dedicated to attracting and retaining individuals who are bright, curious, adaptable, and driven-ensuring our ongoing growth and innovation. About Us: Steinman Communications For more than two centuries, the Steinman family of Lancaster, Pennsylvania has owned and operated a wide variety of businesses focused on serving the needs of local communities. Today, the Steinman family operates businesses in news media and commercial printing. The offices for the Steinman Communications are located on East King St., also home to The Steinman Foundation, in downtown Lancaster City. Our offices are conveniently located across from Southern Market. Lancaster Central Market and many other small shops and restaurants. Free parking will be provided in the Steinman Park Garage. Benefits: 4 weeks PTO to start (pro-rated for first year) Paid Holidays Benefits: medical, prescription, dental, vision, short-term disability, basic life insurance 401(k) with Company Match Wellness program Employee Assistance Program Parental Leave Program Employee Referral Program Essential Job Functions: Handles confidential information with discretion and diplomacy Answer phones and email in a professional and timely manner Provides insurance and contract review support and information gathering Exercises initiative in developing, or assisting in the development of processes, procedures and systems for the executive offices Plans and schedules meetings, conferences, teleconferences, and travel arrangements Assists with addressing operational matters such as workflow, budget preparation and control, and process improvement Works collaboratively across all affiliated companies and departments and assists, as needed or requested, with tasks or projects Assists in the preparation of board materials and communications and other regularly scheduled reports Addresses and resolves internal and/or external customer questions Assists with banking transfers and other banking needs Process invoices and check requests to Accounts Payable Document and record retention, as necessary Manages and maintains various databases Provide logistical support as needed Update and maintain partner information and contact lists Assist with event planning and preparation Preparation of spreadsheets using Microsoft Excel Machines/Tools/Equipment: Computer, copier, calculator, fax, shredder, scanner, printer Working Conditions: Primarily a controlled office environment, some travel involved to other company locations, and seminars, conferences, etc. Requirements: Associates Degree or comparable work experience required. Bachelor's degree preferred Five years' experience providing support at the executive level preferred Notary public preferred. Previous paralegal, banking, finance or trust experience preferred Proficient computer skills and in-depth knowledge of relevant Microsoft Office suite Project management experience preferred Ability to communicate effectively in both verbal and written form; excellent interpersonal and negotiation skills required Must be organized and able to multi-task and prioritize effectively

Are you interested in taking your next career step with an industry leader? Do you have exceptional organizational skills? Do you work well independently as well as a part of a team? We have just the opportunity for you! We are a leading home services provider and due to our continued growth, we are looking for a highly skilled and reliable individual to work as an Administrative Coordinator. Responsibilities: As an Administrative Coordinator, you will be responsible for supporting the office with administrative tasks as well as ensuring compliance of district and company policies. Specific duties include: Post documents as needed for State, Federal, Company and District compliance as needed Process required Accounts Payable documents for Accounting Reconcile vendor statements, research, and resolve any discrepancies Petty cash control, reconciliation and preparation of petty cash reports Process check requests Track monthly postage usage for internal departments Assist with organizing in-coming and out-going mail/shipments Order stationery and office supplies Assist with contract renewal pricing Assist walk-in customers with inquiries and process any payments given Other duties as assigned Requirements: As an Administrative Coordinator, you must be professional, pleasant and possesses the ability to function equally well in both a team environment and independently. It is also important that you display excellent verbal and written communication, interpersonal and active listening skills, along with the ability to interact effectively with both customers and coworkers. Specific qualifications include: High School Diploma or Equivalent 2 or more years of office experience preferred 1-2 years in a customer-facing role; prior experience in a customer service setting preferred Strong troubleshooting abilities Excellent telephone skills Ability to communicate effectively both orally and in writing Proficient in MS Office Suite, MS Outlook, and Web navigation Benefits: As an Administrative Coordinator, you will be part of an evolving organization that built its reputation on providing our customers with the best possible service. Our employees are, of course, one of the main keys to our continued success and so, we are committed to your professional development. As we continue to grow, you may find opportunities for advancement to roles of greater responsibility with us. Your hard work and professional dedication will be rewarded with a competitive compensation and benefits package, including: Medical coverage (F/T staff) Dental coverage (F/T staff) Retirement Savings Plus more! Build a rewarding career with an industry leader! Apply now! We are proud to be an equal opportunity employer, and are committed to a drug and alcohol-free workplace.

Job Description JOB PURPOSE Perform advanced, diversified and confidential administrative duties which directly support executives (Vice Presidents). The position requires broad and comprehensive experience, high organization, skill and knowledge of the organization, policies and practices as well as a positive attitude. CORE RESPONSIBILITIES Provides administrative support to the executive and the executive\'s immediate staff with a high degree of integrity, tact, diplomacy, and confidentiality. Communicates requests and information from the executive to managers and others in the organization and follows up on the status of assignments. Assists the executive with managing workflow by scanning, highlighting and prioritizing incoming correspondence, e-mail, verbal requests, etc. and engage in subsequent follow-up of action items. Initiates routine correspondence and resolves routine inquiries. Prepares reports, presentations, agendas, and meeting minutes as required. Creates the reports with multiple aications including but not limited to Microsoft Word, Excel, and PowerPoint. Manages and supports telephone calls, visitors, mail, and email. Coordinates meeting activities, manages executive\'s calendar, prepares travel arrangements, expense accounts and processes contracts/invoices in a timely manner. Maintains effective partnering relationships with other executive administrative support ensuring a high level of teamwork and sharing of appropriate information. Serves as a backup for other executive administrative support as needed. Performs other duties as assigned, i.e. coordinate delegations of authority, new hire set-up. Complies with all policies and standards. Callouts: - Role is hybrid in Allentown, PA office- home Mon/Fri and in office Tuesday, Wednesday, Thursday or more often as required to escort visitors, support meetings and other in-office activities. Required Education High School Diploma and 5 years experience Associate\'s Degree with 3 - 5 years exp Qualifications Proficiency in typing and using multiple computer aications including the MS Office Suite of products, Word, Excel, and PowerPoint. Ability to learn and facilitate Zoom/Teams meetings. High degree of integrity and respect for maintaining confidential information. Ability to prioritize work assignments with flexibility to quickly adapt to rapidly changing priorities and to a changing environment. Ability to clearly convey simple and complex material verbally and written. Ability to remain cooperative and tactful in stressful situations. Ability to work independently with limited supervision or in a team environment. Willingness to learn and share information (as needed) using different methods, for example: PowerPoint, SharePoint. Ability to learn and anticipate future needs and proactively address those needs. Demonstrated mastery in PC skills; experience with presentations and information sharing software; for example, PowerPoint, SharePoint. Experience in supporting an executive officer.

CareGivers America - NEPA, a Modivcare Personal Care Service, is looking for an Administrative Associate. You will have the opportunity to make a meaningful impact by ensuring the smooth operation of our administrative processes and providing exceptional support to our team. Pay: $13-$14 Hourly Schedule: M-F 8:30AM-5:00PM Office Address: 245 Butler Ave., STE 105 Lancaster, PA 17601 Benefits and Perks… Medical, Dental & Vision Insurance 401(k) with a 6% match Paid Time Off 10 Paid Holidays Employee Assistance Program Employee Discounts (retail, hotel, food, restaurants, car rental, and much more!) Voluntary Term Life and AD&D Insurance Legal Services Insurance Short-Term and Long-Term Disability Accident, Critical Illness & Hospital Indemnity Insurance You will... Courteously greet visitors and other clients, determine their nature of business, and direct them to the appropriate person or destination. Operate multi-line phone; take messages or field/answer all routine and non-routine questions. Responsible for reception and signing for front office packages. Responsible for sorting and distributing mail. Schedule and organize complex activities such as meetings and department activities for all management team members. Handle a wide variety of administrative-type functions for office/management staff. (i.e. typing, filing, obtaining supplies, coordinating direct mailings, working on special projects) We are excited to speak to someone with the following… High School Diploma or GED 1+ years of receptionist and/or secretarial and/or administrative experience required. Experience in Home Care preferred Our Mission: To provide access to the care that matters for those who need it most. Our Values: Caring: We care about what we do and who we do it for. Collaborative: We value the perspective and experience of all. Dedicated: We are committed to making a real world impact. Purposeful: We know our work has meaning. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace

ALLENTOWN ART MUSEUM JOB DESCRIPTION Position: Executive Assistant - Part Time Reports To: President and CEO _______________________________________________________________________________ The Allentown Art Museum, is an AAM-accredited museum with a permanent collection comprised of approximately 20,000 works of art. For over 85 years, The Allentown Art Museum has been a vital arts and educational institution in the greater Lehigh Valley. The mission of the Museum is to enrich the lives of the widest possible audience of visitors by engaging, informing, and inspiring them through the activities of collecting, preserving, studying, exhibiting, and interpreting important works of visual art. Reporting directly to the President and CEO, the Executive Assistant provides support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant performs as secretary to the Board of Trustees. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Duties/Responsibilities President and CEO's Office: Schedule meetings and manage an extremely active calendar of appointments. Plan, coordinate and ensure the President's schedule is followed and respected. Provide "gatekeeper" and "gateway" role for direct access to the President's time and office. Prepare expense reports, credit card statements and invoices for payment; compose correspondence that is sometimes confidential; arrange detailed travel plans, itineraries, and agendas. Communicate directly, and on behalf of the President, with Board members, donors, funding sources, and community executives. Organizes correspondence; researches, prioritizes, and follows up on incoming issues and concerns addressed to the President; determines and drafts appropriate course of action, referral, or response for President's reply. Manages a variety of special projects for the President, including those of a sensitive or confidential nature. Maintain current and archived files for President. Demonstrate leadership to maintain credibility, trust and support with members of senior staff; build relationships crucial to the success of the organization. Provides leadership to build relationships crucial to the success of the organization. Maintain confidential account and password information for the Museum. Order office supplies for Museum staff on a monthly basis. Open daily postal mail and distribute to department mail bins. Assists with other departments, projects or museum groups, as needed. Board of Trustees: As Secretary to the Board of Trustees, will maintain discretion and confidentiality in relationships with all board members. Working with Board Chair and Committee Chairs, schedule all meetings of the Board and Committees. Working with the Chair, request and compile reports, agendas and meeting materials; electronically distribute meeting materials to Trustees prior to board meetings. Attend board meetings, may include some committee meetings, to take minutes; type minutes for Chair's review. Maintain current and archived files for the Board of Trustees and Committees. Maintain Trustee documents Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters. Qualifications: Strong organizational skills; ability to perform and prioritize multiple tasks seamlessly; excellent attention to detail. Very strong interpersonal skills. Expert level written and verbal communication skills. Strong decision-making capability; problem solver. Emotional maturity Highly resourceful team-player; ability to be extremely effective independently. Handle confidential information with discretion, Education and Experience Requirements: Bachelor's degree preferred. Strong work tenure: minimum five years of experience supporting C-Level Executives. Experience and interest in internal and external communications, partnership and development. Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint), Adobe Acrobat Pro, Zoom meetings. The Allentown Art Museum is committed to providing equal employment opportunities without regard to race, creed, color, national origin, sex, age, veteran status, sexual orientation, and disability. Powered by JazzHR HRAih2dDHT

Steinman Communications is seeking an experienced Executive Administrative Coordinator. Successful candidates will be responsible for providing operational and administrative support to the President and other executives including managing projects, preparing reports, and handling information requests. The position requires an individual with the ability to tackle challenging and stretching assignments in a professional manner. Why work with us? We believe our people are our greatest asset and the key to our continued success. That's why we're dedicated to attracting and retaining individuals who are bright, curious, adaptable, and driven-ensuring our ongoing growth and innovation. About Us: Steinman Communications For more than two centuries, the Steinman family of Lancaster, Pennsylvania has owned and operated a wide variety of businesses focused on serving the needs of local communities. Today, the Steinman family operates businesses in news media and commercial printing. The offices for the Steinman Communications are located on East King St., also home to The Steinman Foundation, in downtown Lancaster City. Our offices are conveniently located across from Southern Market. Lancaster Central Market and many other small shops and restaurants. Free parking will be provided in the Steinman Park Garage. Benefits: * 4 weeks PTO to start (pro-rated for first year) * Paid Holidays * Benefits: medical, prescription, dental, vision, short-term disability, basic life insurance * 401(k) with Company Match * Wellness program * Employee Assistance Program * Parental Leave Program * Employee Referral Program Essential Job Functions: * Handles confidential information with discretion and diplomacy * Answer phones and email in a professional and timely manner * Provides insurance and contract review support and information gathering * Exercises initiative in developing, or assisting in the development of processes, procedures and systems for the executive offices * Plans and schedules meetings, conferences, teleconferences, and travel arrangements * Assists with addressing operational matters such as workflow, budget preparation and control, and process improvement * Works collaboratively across all affiliated companies and departments and assists, as needed or requested, with tasks or projects * Assists in the preparation of board materials and communications and other regularly scheduled reports * Addresses and resolves internal and/or external customer questions * Assists with banking transfers and other banking needs * Process invoices and check requests to Accounts Payable * Document and record retention, as necessary * Manages and maintains various databases * Provide logistical support as needed * Update and maintain partner information and contact lists * Assist with event planning and preparation * Preparation of spreadsheets using Microsoft Excel Machines/Tools/Equipment: Computer, copier, calculator, fax, shredder, scanner, printer Working Conditions: Primarily a controlled office environment, some travel involved to other company locations, and seminars, conferences, etc. Requirements * Associates Degree or comparable work experience required. Bachelor's degree preferred * Five years' experience providing support at the executive level preferred * Notary public preferred. * Previous paralegal, banking, finance or trust experience preferred * Proficient computer skills and in-depth knowledge of relevant Microsoft Office suite * Project management experience preferred * Ability to communicate effectively in both verbal and written form; excellent interpersonal and negotiation skills required * Must be organized and able to multi-task and prioritize effectively