Executive assistant jobs in Rhode Island

Job DescriptionWe are representing a premier organization in search of a sophisticated Executive Assistant to provide high-level support to their senior leadership team. This role is designed for a career administrative expert who takes pride in being the central hub of a dynamic office and a reliable right hand to busy executives. The ideal candidate is a proactive problem-solver who remains poised under pressure, adapts quickly to changing priorities, and handles sensitive information with the utmost integrity. Company Highlights: Renowned Organization: A prestigious firm known for its professional, team-oriented atmosphere. Visionary Leadership: Work alongside a tenured executive team focused on sustainable growth. Dynamic Workflow: An engaging environment that rewards independence and initiative. Strategic Impact: A high-profile position at the heart of the office with significant influence on daily success. Competitive Compensation: $70,000-$90,000 annually. Responsibilities of the Executive Assistant: Deliver comprehensive administrative assistance and strategic support to the executive suite. Act as the gatekeeper for complex calendars, meeting schedules, and detailed travel logistics. Compose professional correspondence and curate high-impact presentations and reports. Monitor project milestones, capture meeting minutes, and ensure all follow-up tasks are executed. Facilitate the digital execution of contracts and approvals via electronic signature tools. Serve as the welcoming face and voice of the firm for guests, partners, and external inquiries. Maintain peak office efficiency by managing facilities, supplies, and vendor relationships. Orchestrate corporate events, internal team-building activities, and large-scale meetings. Manage financial administrative tasks, including expense reconciliation and reimbursement filing. Contribute to specialized research projects and various administrative growth initiatives. Provide occasional local logistical support and errands to ensure smooth executive operations. Qualifications of the Executive Assistant: Experience: 5+ years of dedicated service in an Executive Assistant or senior-level support capacity. Environment: Demonstrated success navigating fast-moving, high-stakes professional settings. Skill Set: Exceptional organizational talent with the ability to manage competing deadlines flawlessly. Character: A reputation for extreme discretion, professional maturity, and excellent decision-making. Logistics: Must have a valid driver's license and dependable vehicle for local errands. Education: An Associate or Bachelor's degree is valued, though not strictly required. Submit your resume today for immediate consideration! Want to explore more exciting job opportunities? Click here Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request Join a Top Workplace in Rhode Island! Recognized as one of The Providence Journal's Top Workplaces , City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For 20 years, we've been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. At City Personnel, we don't just match talent with opportunity. We invest in your growth and well-being. When you work with us, you'll enjoy: Dedicated Career Coaching to help you with resumes, interviews, and career planning. Referral Program that rewards you for helping others find great opportunities. Temp Employee Benefits: Paid Sick, Holiday Pay, Health Insurance, Weekly Pay City Personnel isn't just a staffing agency. It's a team that values you, celebrates your wins, and helps you succeed every step of the way. Ready to take the next step in your career? Apply today and experience why we've been voted a Top Workplace in Rhode Island!Contact us today at (401) 331-2311 to find your perfect job match! IND123

/PURPOSE: The Senior Administrative Assistant keeps official records and executes in accordance with established standard operation procedures in conjunction with other management and staff. Provides administrative support to the General Manager and department managers. PRINCIPAL JOB ACTIVITIES: General office administration including but not limited to; ordering office supplies, receiving and distributing mail, overseeing shipping and postage for the office, and maintaining office equipment while upholding a safe and clean office environment, greeting and directing visitors, and answering phone calls and referring inquiries to correct office personnel. Maintain tenant contact information. Manage and maintain insurance documentation for mall tenants and contractors performing work on property in compliance with the requirements outlined in the lease or corporate policy. Coordinate before/after hour tenant or contractor requests. Accept and document all rent payments received in management office and send to lockbox. Collect and maintain customer traffic numbers for the center, including monthly reporting, if applicable. Organize lease files and documentation for the property in accordance with policy and procedure. Maintain controlled access by issuing visitor badges and verifying insurance requirements are met. Keep Emergency Communication System for tenants and staff up to date. Respond promptly to customer needs and to requests for service and assistance. Review monthly rent roll, issue manual bills for charge backs and coordinate posting with Accounting Department. Collect and input tenant sales into Yardi/MRI. Generate and submit New Vendor request forms and W9s. Accounts Payable; review, code and submit invoices for payment. Submit Open/Close notices for store openings or closures. Accounts Receivable; follow up with local/regional tenants on past due balances. Prepare correspondence as directed, tenant notices, late letters, etc. Maintain asset register to complete personal property tax requirements. Maintain Office of Foreign Assets Control (OFAC) search files, if applicable. Monitor utility invoices and Respond to Energy Management Consultant (Engie) for exception billings. Participate in annual property strategic and initiative goal setting meetings. Mentor new Administrative Assistants/Administrative Coordinators on policies & procedures. Other duties as assigned. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. REQUIREMENTS: High school diploma required. Associate degree preferred, or equivalent work experience. 3-5 years of Administrative / Office experience required. Minimum of 2-3 Years of Customer Service experience required. Yardi/MRI experience preferred. Must be able and willing to work varying schedules, which may include public holidays. Comfortable working in a fast paced, highly dynamic work environment. Excellent interpersonal, organizational, time management, verbal, and written communication skills. Ability to work and learn independently and in a team situation; Self-motivated, proactive individual with a positive attitude. Manages competing demands; able to deal with frequent change, delays, or unexpected events. Strong attention to detail and ability to follow through. Proficiency in MS Office programs (Outlook, Word, Excel etc.), basic office support skills (telephone, filing, data entry) and basic math skills. Patience and listening skills to respond appropriately and interact positively with upset customers. Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive. Must be able to maintain the highest level of confidentiality; keep internal information and records confidential. Attendance/Punctuality - consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and /or move up to 30 pounds. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee is regularly required to sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and expansive reading. EQUAL OPPORTUNITY EMPLOYER: Centennial ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability. This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Pay Range $28.85 - $30.29 USD Centennial is a retail real estate owner and operator with a national portfolio of shopping, dining, entertainment and mixed-use destinations as well as a full-service property management platform serving third-party owners. With over 300 employees nationwide, the firm now operates 20 million square feet of mixed-use destinations in 16 states. Since 1997, Centennial has played a pivotal role in shaping the evolution of American retail by creating a superior multi-faceted shopping experience with properties that serve not only as a place of commerce, but as a place of community. #centennial #createdbycentennial Centennial does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Centennial to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Centennial will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Job Title: Executive Assistant to the Assistant Superintendent Class Title: Regular- Non-Union- Exempt Salary Range: $26.00-$29.00 Hours per week: Full Time - 40 hours Job Summary: The incumbent serves as the executive assistant to the Assistant Superintendent of Schools; managing correspondence, communication and other routine matters, maintaining records and data and generating reports. This individual must maintain confidentiality and exercise discretion regarding work related issues and activities; to do related work as required. Responsibilities: Schedules events, appointments, meetings, and training sessions for the Assistant Superintendent of Schools and other administrators and makes all necessary arrangements including documents, binders, room reservations, and all other requirements. Screens telephone calls for the Assistant Superintendent of Schools and other Administrators and assists telephone callers for the Assistant Superintendent of Schools and other Administrators whenever possible. Greets and screens visitors providing responses to inquiries whenever possible. Opens, organizes, and reviews the mail daily for the Assistant Superintendent of Schools and other Administrators; handling various inquiries/requests when appropriate. Assists the Assistant Superintendent of Schools and of School Committee members in preparing for the Health and Wellness subcommittee meetings and serves as secretary for the subcommittee at their meetings. Maintains School Committee policy book on the WPS share drive and on the WPS website. Using Microsoft Office and Google Workspace, creates and maintains spreadsheets and performs data entry in a variety of circumstances. Maintains all files for Assistant Superintendent of Schools and other Administrators. Assists with the implementation and monitoring of federal and state grants. Tracks and maintains teacher certification records and professional development hours in accordance with state mandates. Serves as the primary liaison between the district and families requesting to homeschool. Coordinates student teacher placement requests with colleges and universities. Assists in preparing and maintaining the annual budget for the Office of the Assistant Superintendent. Performs other work as required. Qualifications: Experience Familiarity with the principles and practices of public administration Demonstrated ability to problem solve and innovate Ability to exercise a high degree of initiative and good judgment Ability to understand, follow and communicate complex written and verbal instructions Ability to maintain strictest confidence in personnel and other sensitive issues Thorough knowledge of Microsoft Office especially Word, Excel and PowerPoint Google Suite; Adobe Photoshop, preferred. Manage financial documents, purchasing and budgetary processes including those associated with federal grants Excellent communication skills including writing and editing correspondence, creating announcements, articles, newsletters, district-to-community publications, letterhead, and media communications; as well as verbal skills to communicate procedure, oversee processes, and share information. Coordinate logistics of district-level professional development activities Strong Customer Service skills including pleasant telephone manner and follow up on issues that cannot be immediately resolved. Ability to gather information, maintain records and produce reports Ability to establish and maintain effective working relationships with other departments, public and private organizations, department personnel and the public at large Working knowledge of a variety of automated office equipment (including Fax, Phone, Copier, Printer, Scanner, and USPS postage meter) and the ability to use that equipment to communicate effectively and professionally Post social media and website content Devise systems and procedures to improve efficiency The incumbent should have experience based on one (1) to three (3) years of employment in municipal, state, or federal government or any combination of education and experience that shall be substantially equivalent to the above education and experience requirements. Education: High School Diploma or equivalent is required. An associate's degree is preferred. Physical Requirements: Walk, climb stairs, bend and lift up to 45lbs. Must be legally authorized to work in the United States Must provide a current national background check without disqualifying results at time of hire.

ACS is looking for an Administrative Assistant to perform a variety of administrative and clerical services remotely and onsite. Duties of the Administrative Assistant include: Greets guests and maintains professional conduct throughout the office Maintains data and documents, including development support, handling and storage, and required technical data and document delivery. Answer and direct phone calls Plan meetings and take detailed messages Write and distribute official email (unclassified), correspondence memos, letters, and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and supplier Book travel arrangements Submit and reconcile purchase requests Provide general support to visitors Act as the point of contact for internal and external contacts Liaise with senior officers to handle requests and queries Skills Proven experience as an administrative assistant or office admin assistant Knowledge of Navy administrative systems and procedures Must have high level of interpersonal and problem solving skills to handle sensitive and confidential situations. Position continually requires demonstrated poise and tact. Working knowledge of Microsoft Office Suite, with a focus on outlook and Excel Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Learn more about this position at www.ac-staffing.com

Information Posting Number SF02110 Job Title Executive Assistant I (College of Education) Position Number 106964 FTE 1.00 FLSA Exempt Position Type Professional Staff Union Non-Union Non-Classified Staff Pay Grade Level Grade Level: 7 Pay Grade Range Anticipated Hiring Salary Range: $59,000 - $65,000 Status Calendar Year, Full-time, Permanent Department Information Department COEDU Dean's Office Contact(s) Please note: Job applications must be submitted directly online only at: (********************* Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded No Extension Contingency Notes Job Description Summary The search will remain open until the position has been filled. First consideration will be given to applications received by January 2, 2026. Applications received after January 2, 2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration. _______________________________________________________________________________________________________ About URI: The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City. _________________________________________________________________________________________________ POSITION SUMMARY: Serve as executive assistant to the Dean, providing critical administrative support. Perform private administrative duties of a complex and responsible nature. Duties and Responsibilities KEY DUTIES AND RESPONSIBILITIES: Assist the Dean in carrying out administrative responsibilities; research and troubleshoot issues needing resolution at the college. Provide confidential administrative services, including the following: arrange and schedule meetings; type reports, correspondence, speeches and related materials; make travel arrangements; draft and respond to routine correspondence; take and transcribe dictation or transcribe from tapes; and prepare and maintain spreadsheets. Arrange, schedule and conduct and coordinate special events, such as meetings, conferences and social events. Support marketing and outreach efforts as necessary. Attend and be the lead-coordinator for all major College events, such as College meetings, Advisory Board meetings, Student Advisory Board events, and commencement. Some events may be outside of traditional working hours. Answer phones, greet visitors, and disseminate information to a diverse constituency. Exhibiting a high degree of tact and sensitivity, deal directly with the public, students, faculty, staff, and officials (both within and outside the university) on behalf of the Vice President or Dean. Prioritize responses to correspondence, phone calls and various issues, thereby minimizing demands on the Vice President's or Dean's time, allowing him/her to focus on broader and more critical issues. Develop and maintain office files and ensure their confidentiality. Provide Alumni support as needed. Interview and recommend for appointment administrative and student help within the office. Train, schedule, and assign workloads to support staff and student help. OTHER DUTIES AND RESPONSIBILITIES: Perform other duties as required. This position requires availability to work a flexible schedule. LICENSES, TOOLS, AND EQUIPMENT: Personal computers, printers; word processing, spreadsheet, database management and scheduling software; dictaphone/tape recorder; fax and copying machines; calculator. Required Qualifications REQUIRED: 1. High school diploma or GED. 2. Minimum of three years of progressively responsible experience in the capacity of administrative assistant in a complex professional environment. 3. Excellent time management and organizational skills in a multiple priority environment. 4. Proficiency with word processing, spreadsheet, database and scheduling software. 5. Strong interpersonal and verbal communication skills. 6. Proficiency in written communication skills. 7. Supervisory experience. 8. Ability to maintain confidentiality. 9. Ability to work with diverse groups/populations. Preferred Qualifications PREFERRED: * Associate's degree. * Minimum of five years of progressively responsible experience in the capacity of administrative assistant in a complex professional environment. * Proficiency with Stenography. * Experience at the University of Rhode Island. ___________________________________________________________________________________________________ EEO STATEMENT: URI is unwavering in its commitment to equal opportunity, community, equity, and diversity. In furtherance of its mission to serve and support all learners as the state's public flagship university, URI continues to expand efforts to recruit and retain a broadly representative workforce as well as to regularly evaluate the effectiveness of those efforts. All employment decisions, including hiring, are made without regard to protected status. Qualified individuals with disabilities may request a reasonable accommodation by contacting the URI benefits office at ************. For TTY assistance, contact R.I. Relay Services at 711. Environmental Conditions The incumbent is not substantially exposed to adverse environmental conditions. Posting Date 12/18/2025 Closing Date Special Instructions to Applicants Please attach the following 2 (PDF) documents to your online Employment Application: (#1) Cover letter. (#2) Resume. Note: References will be upon request by the search committee. Quicklink for Posting ***********************************

Coordinates the administrative functions in the academic office Diversity & Inclusion Embracing diversity for a richly inclusive community is a Guiding Principle at JWU. Our students, faculty and staff have varied backgrounds, experiences and perspectives that unite us as one community and contribute to our success. We are committed to enhancing the diversity of our workforce teams and we encourage individuals from underrepresented groups to apply. Johnson & Wales University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, genetic information, national origin, disability status, protected veteran status or any other basis prohibited by law. Essential Job Functions Manages complex projects and events to meet targets and milestones related to college and university initiatives and accreditation requirements Develops, documents and implements operational processes for efficiency and consistency Communicates with internal and external constituencies regarding various matters; composes correspondence such as mail, email, presentations, reports, etc. often requiring discretion Tracks, gathers, and analyzes complex data from various internal or external sources as well as develops and runs reports; as needed Manages documentation for accreditation and university requirements Acts as primary liaison with other university departments to resolve various matters Acts as liaison with external constituencies to maintain compliance with university and accrediting bodies Supports scheduling, documentation, and tracking of student off-campus activities, examinations, and orientation Manages college-related social media accounts and web edits Assists in the preparation and monitoring of department budget Supports faculty with the faculty information system and maintains accuracy of data Performs general office tasks such as filing, mail distribution, maintaining records, copying, data entry (e.g., databases, Web updates, etc.), ordering and maintaining office supplies, preparing reports, maintaining and managing department/administrator calendars, arranging for equipment and associated maintenance, and processing invoices and requisitions and facilities work requests; as needed Supervises and develops the department's administrative staff, as necessary, facilitating professional opportunities to improve individual capability and managing performance against job accountabilities, department goals and established university, campus and department policies and procedures Supervises and manages student employees, as necessary, to enhance their academic and professional development Performs other duties as assigned Required Qualifications Minimum of an associate's degree or a combination of education/certification(s) and/or experience suitable for the position Moderate amount of experience working in administrative support or other related experience Preferred Qualifications Previous experience working in an office or academic setting Please note: Qualified candidates must live or relocate within a daily commuting distance of the Providence Campus location upon hire. Applications are accepted on an ongoing basis until job posting is closed.

Coordinates the administrative functions in the academic office Diversity & Inclusion Embracing diversity for a richly inclusive community is a Guiding Principle at JWU. Our students, faculty and staff have varied backgrounds, experiences and perspectives that unite us as one community and contribute to our success. We are committed to enhancing the diversity of our workforce teams and we encourage individuals from underrepresented groups to apply. Johnson & Wales University is an equal opportunity employer. The university does not illegally discriminate on the basis of any protected class. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, familial status, gender or gender identity, genetic information, military service, national origin, pregnancy and related conditions, race, religion, sex, veteran status, or any other basis prohibited by law. Essential Job Functions Manages complex projects and events to meet targets and milestones related to college and university initiatives and accreditation requirements Develops, documents and implements operational processes for efficiency and consistency Communicates with internal and external constituencies regarding various matters; composes correspondence such as mail, email, presentations, reports, etc. often requiring discretion Tracks, gathers, and analyzes complex data from various internal or external sources as well as develops and runs reports; as needed Manages documentation for accreditation and university requirements Acts as primary liaison with other university departments to resolve various matters Acts as liaison with external constituencies to maintain compliance with university and accrediting bodies Supports scheduling, documentation, and tracking of student off-campus activities, examinations, and orientation Manages college-related social media accounts and web edits Assists in the preparation and monitoring of department budget Supports faculty with the faculty information system and maintains accuracy of data Performs general office tasks such as filing, mail distribution, maintaining records, copying, data entry (e.g., databases, Web updates, etc.), ordering and maintaining office supplies, preparing reports, maintaining and managing department/administrator calendars, arranging for equipment and associated maintenance, and processing invoices and requisitions and facilities work requests; as needed Supervises and develops the department's administrative staff, as necessary, facilitating professional opportunities to improve individual capability and managing performance against job accountabilities, department goals and established university, campus and department policies and procedures Supervises and manages student employees, as necessary, to enhance their academic and professional development Performs other duties as assigned Required Qualifications Minimum of an associate's degree or a combination of education/certification(s) and/or experience suitable for the position Moderate amount of experience working in administrative support or other related experience Preferred Qualifications Knowledge of healthcare programs, specifically nursing Experience with data collection and filing systems Please Note: Qualified candidates must live or relocate within a daily commuting distance of the Providence Campus location upon hire. Applications are accepted on an ongoing basis until job posting is closed.

McLaughlin Research Corporation (MRC) is seeking an Administrative Assistant. The successful candidate must possess excellent communication and interpersonal skills,and should be comfortable working in a fast-paced, schedule driven environment. Administrative duties to include weekly reports, travel arrangements, visit requests, meeting support, Records Management compliance. Requirements · Proficiency in Microsoft Excel, Word and PowerPoint · Excellent verbal and written communication skills · Strong organizational skills · Detail oriented, proactive and must be capable of multitasking · US Citizenship and ability to obtain a Security Clearance - On-site support A plus is familiarity with Defense Travel System, visit request processes and Navy Correspondence Manual. McLaughlin Research Corporation offers a competitive benefit plan to employees and their eligible family members that includes health, dental, vision, life, and disability plans, paid holidays, accrued leave, accrued vacation, 401K, profit sharing, as well as, any other state or federally required benefits. Equal Employment Opportunity Statement: McLaughlin Research Corporation is an Equal Opportunity and Affirmative Action Employer. It is our policy to recruit, hire, promote, and train for all positions without regard to age, race, creed, religion, national origin, gender identity, marital status, sexual orientation, family responsibilities, pregnancy, minorities, genetic information, status as a person with a disability, amnesty or status as a protected veteran, and to base all such decisions upon the individual's qualifications and ability to perform the work assigned, consistent with contractual requirements and all federal, state and, local laws. EEO is the Law: Applicants and employees are protected under Federal law from discrimination.

Job Description Administrative Assistant CSP (Full Time) This position is designed to support the Community Support Services program and its leadership relative to daily administrative operations, building issues, and special projects as assigned by program leadership. EDUCATION AND TRAINING REQUIRED: High school graduate or equivalent. Proficiency in Microsoft, Excel, Power Point and other software programs. Ability to participate as a member of a multidisciplinary team. Ability to remain organized while handling multiple priorities simultaneously. Ability to work independently and effectively to solve problems, seeking supervision as needed. At least two years of general office experience, preferably in a health care setting. Skill in the use of electronic communication (i.e., phone, e-mail, fax, etc.) Proficiency in the use of print media Special Qualifications: Excellent public relations and communication skills with individuals and groups, treating all persons with dignity and respect Physical and emotional health and capacity to manage stresses with a busy non-profit community organization Understands and believes in the mission of the organization WORKING CONDITIONS: Standard office environment with frequent use of office equipment. Ability to lift 25lbs. Requires sitting 75% of the time. Travel between sites required. Flexible hours may be required. Benefits Community Care Alliance offers competitive salaries based on experience, skills and performance, a comprehensive benefits package, and great quality of work/life. Generous vacation, sick time and holidays. Comprehensive medical and dental coverage as well as voluntary vision and AFLAC supplemental coverage. 403b with matching after 6 months of employment. Flexible Spending (FSA) and Dependent Care (DCA) accounts. Agency-paid group life insurance; long-term disability. Tuition reimbursement and licensure/certification bonuses. Employee referral program as well as bilingual skills premium. On-site or nearby parking available at most buildings; mileage reimbursement for client and business related use of your personal vehicle. To apply for this opening please visit our website *********************** and select "Careers" and then "Current Openings" to fill out an application and upload your cover letter and resume. About Us Community Care Alliance provides an array of services and supports that are linked together so people can access help for their unique situations. Our goal is to help all members of our community become healthier, more self-reliant and better informed to meet their economic, social and emotional challenges. Community Care Alliance is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, age, national origin, or disability. Military friendly employer!

The Contingent Plan is actively recruiting an experienced administrative coordinator for a healthcare delivery client in the Providence area. This is a temporary assignment that is expected to last 3 months. The position is onsite, so the client is only considering local candidates at this time. This is an immediate need, so the client will move quickly with candidates. Sorry, no sponsorship at this time. Responsibilities: Works with the physician's office to determine requirements\/physician's availability, and accordingly schedules hospital staff and facilities. Gathers enters and maintains personal and financial information in a database, completes preliminary paperwork for admissions processing, and compiles computerized data for monthly reports. Obtains surgical information from the physician's office\/physician to properly schedule surgical procedures and pre\-admission testing. Gathers patient financial information to ensure proper payment of hospital services provided. Completes all necessary forms and procedures for patient admission. Compiles information and prepares routine reports as instructed. Demonstrates competent use of computer programs utilized in job responsibilities. Participates in functions to achieve overall department goals and objectives. Protects patients' rights to confidentiality. Performs other job\-related duties as requested. Requirements Associate's degree or at least two years experience in a healthcare environment. Knowledge of medical terminology, third\-party payers', and various computer applications is highly desirable. Must have excellent interpersonal and communication skills. Proficiency in the English language is required; fluency in Spanish as a second language is very helpful. The OR Scheduler coordinates scheduling for surgical procedures and preadmission testing utilizing the computerized OR scheduling system. Please note Flu Shot and Biavlent Booster are Required. Able to provide 2 professional references and to clear any required background checks Benefits Medical, dental, vision "}}],"is Mobile":false,"iframe":"true","job Type":"Temporary","apply Name":"Apply Now","zsoid":"657750162","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Health Care"},{"field Label":"Work Experience","uitype":2,"value":"1\-3 years"},{"field Label":"Salary","uitype":1,"value":"88000"},{"field Label":"City","uitype":1,"value":"Providence"},{"field Label":"State\/Province","uitype":1,"value":"Rhode Island"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"02905"}],"header Name":"Administrative Coordinator","widget Id":"**********00072311","is JobBoard":"false","user Id":"**********00186003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"**********75579169","FontSize":"12","google IndexUrl":"https:\/\/thecontingentplan.zohorecruit.com\/recruit\/ViewJob.na?digest=MXgCe8YsUJnP9Wv1iEZjhHwQfXAZ9djYUlyFfniUtkg\-&embedsource=Google","location":"Providence","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"4ier1bdb672fea3cc4ca085dc78021c2601e2"}

Job Summary: The Administrative Assistant provides administrative support to the Department, such as preparing correspondence in final form, gathering data for statistical reports and monitoring departmental budgets. Performs secretarial functions, including screening calls and visitors, typing and filing. Duties require a thorough knowledge of Supervisor's areas of responsibility to serve as resource for department and conduct special projects. Specifications: High school graduate with at least one year of college or business school with training in secretarial procedures. Three to four years working experience required; familiarity with hospital or health care procedures and background in medical terminology preferred. Must have excellent secretarial skills as well as strong communication and interpersonal skills. Must be fluent in the English language. Care New England Health System (CNE) and its member institutions Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center are trusted organizations fueling the latest advances in medical research, attracting the nation s top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

Job DescriptionSalary: Earthwise Energy Technologies, LLC is a well-established company that has set the standards for exceptional quality, on-time service, and wrapped itself in friendly customer service. Arden has proven itself as a place to provide career opportunities for individuals to master their craft, earn competitive wages, and make an impact in the lives of our employees, customers, and community. While working for us, expect to work in an environment that is employee-centric, or in other words, employee-focused focused and most of all, where your hard work is appreciated, recognized, and rewarded. The success of the company and your future is directly impacted by your daily contributions. If you are looking to be a part of something more than just a job Make the move, apply today! Earthwise Energy Technologies, LLC has been waiting for you! We are seeking a highly organized and proactive Administrative Coordinator to provide essential support across multiple areas of our business. This dynamic role combines administrative, accounting, and project coordination responsibilitiesperfect for someone who thrives on variety and enjoys keeping operations running smoothly. The ideal candidate will bring strong attention to detail, excellent communication skills, and a flexible, team-oriented mindset. Just as importantly, were looking for someone with a positive attitude and the initiative to jump in wherever needed to help the team succeed. Key Responsibilities: Maintain and track professional registrations, memberships, continuing education requirements, and compliance-related documentation to ensure accuracy and up-to-date records. Support the accounts payable process by managing invoices, vendor communications, reconciliations, and assisting with month-end close activities. Assist the estimating team by reviewing incoming project opportunities, highlighting key details, and preparing concise summaries to support decision-making. Monitor subcontractor requirements, such as certificates of insurance, and follow up to ensure full compliance with company and project standards. Provide general administrative and light accounting support to multiple departments, including handling correspondence, paperwork, and recordkeeping. Serve as a dependable point of contact for both internal staff and external partners, always maintaining professionalism and a solutions-focused approach. Qualifications: Strong organizational and time-management skills, with the ability to balance multiple priorities. Exceptional attention to detail and accuracy in documentation and recordkeeping. Clear, professional communication skillsboth written and verbal. A positive, proactive attitude and a collaborative approach to working with others. Prior administrative or accounting experience is a plus, but not requiredwhat matters most is a willingness to learn and grow. What We Offer: A supportive, team-driven work environment. Exposure to a wide range of business functions and opportunities to build new skills. The chance to make a meaningful impact by keeping operations efficient, organized, and moving forward. About Us: Arden Building Companies is the holding company for Arden Engineering Constructors, Corporate Mechanical of New England, Earthwise Energy Technologies, MJ Daly, and Unique Metal Works. Our comprehensive skill sets cover a wide range of services, including mechanical, electrical, and fire protection construction, service, maintenance, and building automation. With our extensive experience and talented teams, we provide the utmost level of quality and solutions for the demands of todays complex building systems. We are New Englands premier mechanical contractor. Arden Building Companies, LLC is an equal opportunity employer. Oursuccess directly reflects the skills, experience, and dedication our people. To help them succeed, we strive to provide a positive, productive work environment based upon both mutual respect and a commitment to compliance with all federal, state, and local laws. We recruit, hire, train, and promote employees without discriminating based on race, color, religion, gender, national origin, marital status, age, disability, or veteran status. All our employees share the responsibility for supporting our policies for a harassment-free and drug-free workplace. All offers of employment are contingent upon a criminal background check, driving record, and a 5-panel drug screen, satisfactory to Arden Building Companies, LLC policies.

Who Are We, And What Do We Do? At Corteva Agriscience, you will help us grow what's next. No matter your role, you will be part of a team that is building the future of agriculture - leading breakthroughs in the innovation and application of science and technology that will better the lives of people all over the world and fuel the progress of humankind. We are seeking a seasoned professional to join our Research & Development Team as an Administrative Coordinator at our global business center in Johnston, IA. This position will support a diverse group of individuals and their teams within R&D and may collaborate across several U.S. and International locations. As an Administrative Coordinator on this team, you will use your experience and skills to perform administrative duties with minimal supervision. You will work in a fast-paced, ever-changing environment where organization, resourcefulness and flexibility are of the utmost importance. The ability to think proactively and adapt to changing priorities is critical. What You'll Do: Assist with arrangements of cost-effective domestic and international travel for assigned staff by researching and booking appropriate modes of transportation and accommodations for business trips. Assist with the execution of meetings, events, and webinars to promote a collaborative environment. Scheduling and support of large or complex meetings and events. Proofread for content and typographical errors and supply correct spelling, punctuation and grammar as needed. Respond to employee inquiries about department or company programs, practices, and procedures. Serve on committees and teams to support and collaborate with stakeholders (internal and external). Serve as the primary contact for temporary staffing, onboarding, and scheduling needs. Serve as a key contact for HR processes, which may include hiring, onboarding, I-9, payroll or time entry coordination. Coordination of virtual and on-site candidate interviews. Contribute ideas, share knowledge and experiences within a collaborative team environment. Serve as a point of contact for Johnston based Regulatory & Stewardship team members and site-specific requests. Other duties as assigned. What Skills You Need: You are an organization guru! Handling multiple priorities and deadlines? No problem! You can effectively manage your time and resources to achieve consistent results. You are able to research, problem solve and make recommendations for solutions to issues. You can work independently, professionally, and collaboratively with internal and external partners. High School Diploma/GED. You have a minimum of 2 years of relevant education and/or experience. You have strong interpersonal skills that allow you to effectively coordinate across the organization. Ability to prioritize and handle multiple assignments while maintaining commitment to deadlines You conduct yourself professionally with tact and discretion. You exemplify high ethical behavior and know how to maintain total confidentiality with sensitive information. You have excellent computer skills including Outlook, Word, PowerPoint and Excel. What Makes You Stand Out: A bachelor's or associate degree in business or other related field. Experience with researching and booking domestic and international travel. Meeting and event coordination experience. Experience with Microsoft 365 applications. Visa Sponsorship is not available for this position. Relocation is not available for this position. If you are an administrative professional who is passionate about serving your client base and you're looking to #GrowWhatMatters in your career, then come join us in seeding and feeding the world. Apply today! Benefits - How We'll Support You: Numerous development opportunities offered to build your skills Be part of a company with a higher purpose and contribute to making the world a better place Health benefits for you and your family on your first day of employment Four weeks of paid time off and two weeks of well-being pay per year, plus paid holidays Excellent parental leave which includes a minimum of 16 weeks for mother and father Future planning with our competitive retirement savings plan and tuition reimbursement program Learn more about our total rewards package here - Corteva Benefits Check out life at Corteva! ************************************* Are you a good match? Apply today! We seek applicants from all backgrounds to ensure we get the best, most creative talent on our team. Corteva Agriscience is an equal opportunity employer. We are committed to embracing our differences to enrich lives, advance innovation, and boost company performance. Qualified applicants will be considered without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, military or veteran status, pregnancy related conditions (including pregnancy, childbirth, or related medical conditions), disability or any other protected status in accordance with federal, state, or local laws.

Coordinates the administrative functions in the academic office Diversity & Inclusion Embracing diversity for a richly inclusive community is a Guiding Principle at JWU. Our students, faculty and staff have varied backgrounds, experiences and perspectives that unite us as one community and contribute to our success. We are committed to enhancing the diversity of our workforce teams and we encourage individuals from underrepresented groups to apply. Johnson & Wales University is an equal opportunity employer. The university does not illegally discriminate on the basis of any protected class. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, familial status, gender or gender identity, genetic information, military service, national origin, pregnancy and related conditions, race, religion, sex, veteran status, or any other basis prohibited by law. Essential Job Functions * Manages complex projects and events to meet targets and milestones related to college and university initiatives and accreditation requirements * Develops, documents and implements operational processes for efficiency and consistency * Communicates with internal and external constituencies regarding various matters; composes correspondence such as mail, email, presentations, reports, etc. often requiring discretion * Tracks, gathers, and analyzes complex data from various internal or external sources as well as develops and runs reports; as needed * Manages documentation for accreditation and university requirements * Acts as primary liaison with other university departments to resolve various matters * Acts as liaison with external constituencies to maintain compliance with university and accrediting bodies * Supports scheduling, documentation, and tracking of student off-campus activities, examinations, and orientation * Manages college-related social media accounts and web edits * Assists in the preparation and monitoring of department budget * Supports faculty with the faculty information system and maintains accuracy of data * Performs general office tasks such as filing, mail distribution, maintaining records, copying, data entry (e.g., databases, Web updates, etc.), ordering and maintaining office supplies, preparing reports, maintaining and managing department/administrator calendars, arranging for equipment and associated maintenance, and processing invoices and requisitions and facilities work requests; as needed * Supervises and develops the department's administrative staff, as necessary, facilitating professional opportunities to improve individual capability and managing performance against job accountabilities, department goals and established university, campus and department policies and procedures * Supervises and manages student employees, as necessary, to enhance their academic and professional development * Performs other duties as assigned Required Qualifications * Minimum of an associate's degree or a combination of education/certification(s) and/or experience suitable for the position * Moderate amount of experience working in administrative support or other related experience Preferred Qualifications * Knowledge of healthcare programs, specifically nursing * Experience with data collection and filing systems Please Note: Qualified candidates must live or relocate within a daily commuting distance of the Providence Campus location upon hire. Applications are accepted on an ongoing basis until job posting is closed.

Department: Human Resources Worker Category & Status: Employee, Full-Time Shift: Monday - Friday (5/2 schedule). Normal business hours generally between 8:30AM - 5:00PM EST Reporting to: HR Manager Compensation & FLSA: Salary, Exempt Last Updated: 12/3/2025 COMPANY & POSITION SUMMARY Company Summary: HeliService USA is proud to be the first and only helicopter operator supporting the development of offshore wind in the United States. We have a proven track record of performance having been ready for our customers on-time and are currently serving all developers and major tier-1 suppliers. HeliService USA is a Veteran owned and operated business, staffed locally, with over fifty percent of our employees having served in the military. HeliService USA has been able to build off their over three decades in operation, supporting offshore wind customers with crew-transfer, hoisting, cargo, and helicopter emergency medical services (HEMS). Position Summary: HeliService USA is seeking a detailed oriented and proactive individual to support our growing team. This role is responsible for managing a wide range of functions, including recruitment and hiring, onboarding and training new employees, administering employee benefits, ensuring compliance with employment laws, and providing general administrative support to the general and administrative department. This position plays a key role in building and maintaining a high-performing workforce. The ideal candidate will be detail-oriented, people-focused, and passionate about creating a positive employee experience while helping HeliService USA continue its track record of reliability and readiness for our customers. EDUCATION, EXPERIENCE, SKILLS, LICENSES/CERTIFICATIONS, SYSTEMS Required: Education: Undergraduate degree. Preferably in the area of Human Resources or Business Administration, or in a similar/related field. Experience: 2+ years of previous work experience in a Human Resources department preferably in a generalist, coordinator, or specialist capacity. Prior experience with recruiting, onboarding, employee relations, payroll, and benefits administration is required. Prior experience supporting compliance with employment laws (FMLA, ADA, EEOC, etc.) Skills: Strong knowledge of HR processes. Working knowledge of federal and state employment laws and HR compliance best practices. Particularly, in the states of RI, MA, VA, OH, TX. Excellent organizational skills and ability to manage multiple priorities in a fast-paced environment and in a small department setting. Strong interpersonal and communication skills with a customer-service mindset Ability to maintain confidentiality and handle sensitive employee information appropriately. Extremely detail-oriented with a high degree of accuracy in data entry and documentation Ability to work independently with little oversight and collaborate in a team environment as needed. Licenses/Certifications: Valid driver's license. Systems: Proficiency in Microsoft Office Suite and Adobe. Experience with HRIS, ATS, and payroll/benefits administration systems. Preferred: Experience: Exposure or previous experience in aviation, transportation, manufacturing, or other safety-critical industries is a plus. Interest in the energy sector. Systems: Experience with ADP Workforce Now. Being comfortable and able to learn new systems and technology quickly. TRAINING/SPECIFIC ACTIVITIES REQUIRED Meet all initial and ongoing training as required by company policy and by law. Read all internal communications to remain current on policies, procedures, and developments as well as to meet all company compliance standards. RESPONSBILITIES/DUTIES Support full-cycle recruitment efforts including job postings, candidate screening, interview coordination, and new hire onboarding. Administer employee benefits programs, assist employees with benefit inquiries, and coordinate with external providers as needed. Assist in the design, rollout, and ongoing administration of new and existing company benefit programs to ensure they remain competitive and compliant. Ensure compliance with federal, state, and local employment laws and company policies, including maintaining accurate records and documentation. Serve as the first point of contact for employee relations questions, escalating issues to the HR Manager when appropriate. Manage employee files and HRIS data to ensure accuracy, confidentiality, and compliance with retention requirements. Maintain FAA/DOT compliance by helping administer and monitor the company's drug and alcohol testing program. Coordinate and track mandatory training, certifications, and clearances to maintain workforce readiness. Conduct training as necessary. Review payroll inputs and changes accurately in collaboration with the Payroll department. Assist with the development and communication of HR policies, procedures, and employee handbooks. Provide and be the first point of contact for general administrative support for the HR department, including but not limited to, handling routine inquiries, responding to employee questions, processing paperwork, training and educating staff, when necessary, etc. Partner with managers and employees to foster a positive, inclusive, and compliant workplace culture. MEASUREMENTS OF SUCCESS Workforce Readiness & Compliance: Percentage of employees with all required pre-hire checks, certifications, training, and clearances. Compliance & Error Rate in HR Administration: Percentage of HR compliance or legal audits issues, mistakes or oversights. Routinely meets employee satisfaction / engagement in HR service areas. WORK ENVIRONMENT & DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Modality: Must live within an hour of North Kingstown, RI. The position is primarily in the office but is eligible to work from home from time-to-time, as needed. Possible Work Hazards: Exposure to loud noises, aviation related chemicals, internal temperature fluctuations, and frequently moving objects at a high velocity. Physical Demands: Sitting, standing, walking, lifting, carrying, reaching, pushing, and pulling, keyboarding, speaking. Additional physical demands may be required. OTHER CONSIDERATIONS/DISCLAIMERS Disclaimer: This job description is a general description of essential job functions. It is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees are expected to perform tasks as assigned by supervisory personnel, regardless of job title or routine job duties. Equal Employment Opportunity Statement: HeliService USA LLC is an Equal Opportunity Employer. Work Authorization/Sponsorship: Applicants must be legally authorized to work for any employer in the U.S. Currently, we are unable to sponsor or take over sponsorship of an employment Visa. Benefits: This position is eligible for company benefits and 401(K) enrollment after the standard waiting period. Paid time off (PTO) is awarded on an accrual basis and in the first year, is prorated based on date of hire. Company benefits slide deck may be provided at request.

Lincoln Public Schools is seeking an Administrative Assistant to join their Business Office team. 1.Perform administrative and clerical duties as assigned. 2.Compose, type, and process correspondence, reports, notices and recommendations as instructed. 3.Obtain and organize pertinent data and reports as needed. 4.Maintain a regular filing system and maintain pertinent school records. 5.Place and receive telephone calls, record messages. 6.Perform all receptionist duties. 7.Arrange and maintain a schedule of appointments, conferences and interviews. 8.Assist administration in special projects/awards ceremonies, as needed/necessary. 9.Perform all duties related to the school nutrition program. 10.Assist business office staff as needed/necessary. 11.Prepare computerized “List of Bills” for School Committee approval. 12.Process mail for the school district, i.e., centralized posting. 13.Process working papers for applicants. 14.Open all mail and dispense as necessary. 15.Prepare computerized bid specifications and newspaper advertising. 16.Order and distribute textbooks to private & parochial students. Maintain computerized textbook inventory. 17.Perform all related tasks as assigned by the School Business Administrator or his/her designee. This is a 260-day (12 month) position. Hours are 8:30am-4:00pm (35 hour work week) Salary, benefits and hours of work are in accord with the contract in force.

Now Hiring: Summer Camp Administrative Assistant Ocean Community YMCA-Camp Watchaug | Charlestown, RI | Summer 2026 Be the heartbeat of our camp office this summer! Camp Watchaug, located on beautiful Watchaug Pond, is looking for an organized, friendly, and fast-paced Administrative Assistant to support our busy seasonal camp operation. Seasonal Commitment: May-August | Monday-Friday, 8:30 AM-4:00 PM (Some flexibility available) Position Overview: This role is perfect for someone who thrives in a dynamic environment. You'll be the first point of contact for families, staff, and vendors-handling everything from camper inquiries and attendance tracking to coordinating supplies and assisting with daily camp communications. Qualifications: Strong multitasking and organizational skills Excellent communication and customer service abilities Comfortable using computers, email, and basic office tools Experience in a fast-paced setting; prior office or camp experience a plus Friendly, professional, and able to handle confidential information with care What You'll Gain: A key role in a mission-driven, youth-focused organization Opportunities to develop office, communication, and problem-solving skills A supportive and fun camp environment surrounded by nature Free individual YMCA membership Apply Today and help make Camp Watchaug run smoothly and successfully for campers and families alike! EOE

Come join our growing team! If you are looking for a rewarding role with opportunities for growth at a company that values integrity, innovation, and teamwork, look no further! Barkan Management Company is a leading property management firm serving over 200 residential communities across 8 states, with regional offices in Boston and Washington D.C. Founded in 1964, we have over 50 years of experience in real estate, specializing in community association and multi-family management, encompassing market rate and affordable housing. Our team of over 800 talented professionals shares a commitment to delivering unparalleled service, maintaining the highest quality standards, and exceeding client expectations. Join us as we continue to redefine the standards of excellence in property management! Who we need: We are seeking a motivated and experienced Administrative Assistant to join our team. This is a full-time position reporting directly to the Property Manager. The role is based at Louisquisset Country Club Condominium Association located in North Providence, RI. The Administrative Assistant will work to provide excellent customer service and be proficient with Microsoft Word, Excel, and Outlook, strong written and oral communication skills, ability to multi-task and be self-motivated. We are seeking an individual who will maintain the highest standards and strive to exceed the client's needs and expectations. What you'll do: Efficiently manage all forms of communication, including telephone calls and electronics correspondence, from Owners, Realtors, Vendors, and the Corporate Office in a timely and professional manner. Set up requested appointments with the property manager. Operate the electronic door security system to allow visitors into the office. Check Mailboxes daily, open mail and distribute accordingly. Maintain and update databases and CINC homeowner portal, which include unit owner information, parking permits, work orders, and pool passes. Assist Unit Owners with account setup and questions. Ensure that work orders are correctly and quickly entered to facilitate timely responses. Assist the Property Manager in coordinating and scheduling work orders. Works closely with the manager to assist in homeowner communications regarding status of work orders. Send out Community information and updates through the CINC portal. Coordinate pool pass cards which includes, collecting payments, updating and activating pool passes, reviewing and providing pool rules to residents. Maintain inventory of supplies and material for Office and Maintenance Staff. Purchase supplies and materials as approved by the manager. Perform general administrative/office duties, including but not limited to, filing, electronic communication, mailings, notices, and other correspondence as required. Process and track vendor payments on a weekly basis. Maintain Meeting Calendar which includes Board and Committee meetings. Assist with preparation of Monthly Board Meeting Package, Minutes, Annual Meeting and Budget Meeting. Other duties and projects that may be required by the Property Manager. What we're looking for: Prior experience in property management is preferred but not necessary. Ability to respond in a timely manner to resident requests. Must be self-motivated. Must have excellent written and verbal communication skills Microsoft Excel: 1 year (Preferred) Customer service: 1 year (Preferred) What we can do for you! Barkan offers a competitive compensation and benefits package to full-time employees that includes: Medical/Dental/Vision Flexible Spending Accounts Life Insurance Short and Long-Term Disability Paid Time Off 401(k) Match Group Legal/Critical Illness/Hospitalization/Accident/Pet Insurance Employee Assistance Program The Barkan Companies is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Requisition # 2439