Executive assistant jobs in Robinson, PA

Allied Personnel Services is seeking candidates for an Admin opening in the Talent Acquisition department of a large LV company! This long term temporary position offers full time hours, 8am-5pm, Mon-Fri. This is an on-site role. Pay is $22.00/hour. Responsibilities: Schedule candidate interviews through Outlook and company scheduling software Handle travel arrangements for candidate visits Provide support to candidates throughout the interview process Process and track invoices related to recruitment and hiring Support onboarding activities for new hires Candidates for this role must have experience coordinating calendars, travel logistics, and meetings. Candidates should be proficient in the MS Office Suite (particularly Outlook calendar). Experience with applicant tracking systems is preferred. Qualified candidates can apply by emailing a resume today!

Job Description Goodwill of Southwestern Pennsylvania and North Central West Virginia is a nonprofit organization that funds job training, education, and other community programs by selling donated clothing and household items in Goodwill stores and online. We offer life-changing work on a mission-minded team. We are 1,000 working as one, and each of us is essential to helping our community thrive. For three years running, Goodwill has been named to Forbes' list of America's “Most Inspiring Companies”. Learn more about working at Goodwill by clicking here. We don't just offer jobs - we invest in people. From medical coverage and our retirement plan to confidential support through our Employee Assistance Program, we're committed to helping our team thrive both inside and outside of work - because we believe your success is our success! POSITION SUMMARY: The Executive Assistant to the President & CEO serves as the primary administrative and strategic support resource to the President & CEO, ensuring the CEO's time, priorities, and communications are managed with exceptional accuracy, confidentiality, and efficiency. This role anticipates the CEO's needs, manages complex and high-stakes scheduling, prepares sophisticated communications and briefing materials, and supports decision-making through research, analysis, and project coordination. The Executive Assistant acts as the CEO's trusted partner in facilitating relationships with the Board of Directors, internal leaders, and external stakeholders. This position requires superior judgment, discretion, and the ability to represent the CEO and the organization with professionalism and clarity. The Executive Assistant plays a critical role in enabling the President & CEO to operate at maximum effectiveness and to advance the mission, vision, and strategic priorities of Goodwill SWPA Duties will also include but are not limited to: Supervise and mentor a team of HR Business Partners, ensuring alignment with business unit needs and organizational goals Support the CEO's internal and external relationships by preparing talking points, managing stakeholder communications, and ensuring timely, accurate follow-up. Coordinate CEO travel, speaking engagements, and external commitments, ensuring meticulous planning and seamless execution. Serve as the CEO's primary administrative partner, coordinating workflows, tracking follow-up items, and ensuring that executive directives are implemented effectively across the organization. Coordinate all Board and Committee meetings, including scheduling, logistics, agenda development, and preparation of briefing packets aligned with the CEO's directives. Maintain Board records, bylaws updates, and governance documentation, ensuring the CEO has ready access to needed information. Draft, refine, and distribute communications, talking points, and executive messages that accurately reflect the CEO's voice and strategic priorities. Ensure that confidential files, records, and documents are organized and maintained to support the CEO's decision-making Be knowledgeable of and follow all applicable regulations, procedures and policies for Goodwill of SWPA as the employment sites, including but not limited to attendance, training requirements, and safety policies and procedures. Support the President & CEO by remaining informed of organizational and departmental initiatives, policy updates, and procedural changes, and ensuring accurate communication and alignment within the Executive Office. Draft, edit, and produce high-quality correspondence, presentations, reports, and communications on behalf of the CEO using advanced Office tools and AI-enabled technologies. Schedule: This is a full-time, daylight position; start and end times may vary occasionally based on business needs. Travel: This position requires occasional travel, and the individual must be willing to travel as needed. Salary: $75,000-$85,000/year QUALIFICATIONS: Required Education & Experience: Associates degree in Human Resources, Business Administration, or a related field plus 6+ years of professional experience in the areas outlined below OR Bacherlor's degree in Human Resources, Business Administration, or a related field plus 4+ years of professional experience in the areas outlined below OR Master's degree in Human Resources, Business Administration, or a related field, plus 3+ years of professional experience in the areas outlined below Required Skills/Experience: Experience providing high-level administrative or executive support to senior leadership (Director level or above) in a complex or fast-paced environment Demonstrated ability to manage complex, dynamic calendars, competing priorities, and high-volume communications for a senior leader. Proven experience in managing or mentoring HR professionals, with the ability to guide and develop team members. Proven ability to handle confidential and sensitive information with discretion, sound judgment, and professionalism Experience with project coordination or project management, including tracking deadlines, deliverables, and stakeholder communication Exceptional communication, interpersonal, and leadership skills with a focus on collaboration and problem-solving. Experience supporting a senior leader across a high volume of competing deadlines, requiring exceptional organization, attention to detail, and follow-through Advanced proficiency in Microsoft Office applications, including preparing polished reports, presentations, and executive-ready documents Preferred Skills/Experience: Direct experience supporting a President, CEO, Executive Director, or C-suite executive Experience with project management systems (e.g., Asana, MS Planner, Monday.com, Smartsheet) Experience interacting with external stakeholders, such as community partners, funders, donors, or public officials Experience in a non-profit, human services, education, or mission-driven organization a plus. REQUIRED CLEARANCES, LICENSES, AND CERTIFICATIONS: Candidates are expected to provide current, valid clearances (Child Abuse Clearance, FBI, and PA PATCH) Notary (After Hire)

Benefits: 401(k) matching Health insurance AlphaGraphics in the Cultural District is looking to add an Executive Assistant to our team! We help businesses and organizations grow and promote themselves through a wide range of print, signage, direct mail, branding and marketing services. We provide a collaborative and energetic work environment built on teamwork. We are a woman owned business and we embrace and capitalize on technology to succeed. Responsibilities: Manage daily tasks. Communications and organization of tasks. Proficiency and comfort with various software and technology applications. Work as a team member in a collaborative work environment. Assist with preparation of presentations. Liase with supporting Leadership Team admin needs. Organize personnel files and stay current on culture influence. Assist with contact and communication with customers and vendors. Schedule appointments, facilitate meetings, travel arrangements, and events. Create and edit various documents, such as correspondences, reports, presentations, and others with extreme accuracy and attention to detail. Handle confidential and sensitive information using discretion and integrity. Manage multiple tasks with competing deadlines in an orderly and efficient manner while being able to anticipate the CEO's needs and act with foresight. Assist the CEO with personal and professional tasks as required to help ensure a smooth integration of professional and personal life. Perform other duties as assigned. Requirements: Required: Bachelor's degree or equivalent work experience. Demonstrated experience as an executive assistant or similar capacity, supporting executives and managing complex projects. Support writing and communications. Experience solving problems and developing strategies for completing tasks. Excellent organizational, time-management and multitasking skills. Excellent analytical, problem-solving, decision-making skills. Strong interpersonal skills with a strong, proactive and responsive demeanor. Proficiency using Microsoft Office Suite, Google Workspace, Excel, Power Point and other software and video conferencing tools. Excellent verbal and written communication and presentation skills. Proven work ethic. Ability to exercise good judgment. Ability to work overtime as needed. Must be able to work in office during regular business hours. Must love dogs, black pugs  At AlphaGraphics, we offer careers for everyone! Whether you are just starting out, looking for that next great growth opportunity, or seeking a change, we have exciting roles to suit you. We pride ourselves on our training programs in management, sales, operations, print, signs, design, and marketing. Join us with or without experience, and we will succeed together as a team! We invite EVERYONE to apply! *AlphaGraphics centers (locations) are independently owned and operated. The posted positions are offered by individual franchisees who interview, hire, manage and pay the employees hired for positions in a specific local location (center) through their specific business.

Techstra Solutions is looking for an Executive Assistant to join our team in our Pittsburgh's east end office (Squirrel Hill area). This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. They will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people. The individual will interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining proactive, resourceful and efficient. A high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are all equally important. Responsibilities: Be responsible for administrative and personal support to two company principals including: Correspondence Scheduling meetings Personal errands Coordinate scheduling - Set up meetings based on availability for both internal and external stakeholders HR & Recruiting - assist HR and recruiting teams in arranging candidate interviews, client coordination, resumes, recruiting and onboarding activities Create or revise documents, reports and databases - author, review, revise and distribute various documentation which includes consulting profiles, policies, contractual artifacts and various reports/databases Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible Project/Task Management - Prioritize and manage multiple projects/tasks simultaneously, and follow through on issues in a timely manner Facilitate executive-level operations - Arrange travel schedule and reservations for executive management MUST HAVE: 5+ years' experience supporting at the executive level Strong organizational, communication, and time-management skills Experience assisting busy executives with day-to-day activities Strong proficiency in Microsoft Office (especially MS Excel and PowerPoint) Experience successfully creating and/or modifying processes Proven ability to work in a fast-paced environment Resourcefulness, creativity, and problem-solving skill set Location: Must reside close to Pittsburgh East neighborhoods (Expected to be in Squirrel Hill office daily) At Techstra Solutions, we help top companies and brands achieve the business value of Digital and Talent Transformation. We believe there are three components in successful business transformation: Business Strategy, Technology and Talent. It is the coming together of these three disciplines that enable companies to take full advantage of opportunities. It differentiates us. Our approach is holistic and all encompassing. We consider the full picture as we guide our clients on this journey. We are experts in transformation, business strategy, technology, innovation, and human capital management. We deliver our expertise through client consulting, innovative staffing solutions and software development. From strategy through implementation, we are dedicated to bringing our clients world-class business and talent solutions that fit strategic requirements and most importantly, deliver results. Equal Employment Opportunity Statement Techstra Solutions is an equal opportunity employer. The Company makes its decisions on merit, and its policy of equal opportunity prohibits discrimination in all phases of the employment process, including, but not limited to, recruitment, hiring, promotion, selection, transfer, demotion, layoff, termination, compensation, benefits, and other terms and conditions of employment. The policy of equal opportunity applies without regard to race, color, creed, religion, gender,, sexual orientation, gender identification, pregnancy, marital status, national origin, ancestry, age, disability that can reasonably be accommodated without undue hardship, military status, veteran status, genetic predisposition or carrier status, alienage or citizenship, domestic partnership status, arrest or conviction record, status as a victim of domestic violence, or any other protected categories under federal, state, or local law. The Company also prohibits discrimination or harassment based upon the perception that a person has, or is associated with a person who has, any of these characteristics.

Carnegie Mellon University is a private, global research university that stands among the world's most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn't imagine the future, we invent it. If you're passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here! The Finance Division is about more than just money and assets. We are builders and connectors who ensure the university can not only deliver on its mission but also innovate and thrive for the foreseeable future. Through top-tier financial expertise, evidence-based analysis, and creative thinking with a human approach, we are equipped to keep all of CMU in a position of strength. We are seeking an Executive Assistant II to join the team. The Executive Assistant II plays a key role in supporting a senior Carnegie Mellon University executive, ensuring smooth operations across administrative and financial functions. This dynamic position manages complex calendars, coordinates travel, plans and executes high-level meetings and events, and prepares polished materials for presentations and reports. Serving as a central point of contact, the Executive Assistant II builds strong relationships across departments and with external partners while handling financial processes such as procurement, purchase orders, and reimbursements. The ideal candidate is proactive, detail-oriented, and adaptable-able to manage sensitive information with discretion and thrive in a fast-paced, evolving environment. Core Responsibilities: Prepares correspondence, reports, newsletters, and other documents on behalf of VP/Executive. Manage administrative responsibilities of the VP/Executive office. Includes managing time commitment (calendar) and respective prioritization, communications, interactions with other members of the management team and academic community, troubleshooting problems and questions concerning office and University policies and procedures, responding to inquiries and routine questions, referring only those absolutely necessary to supervisor. Responsible for preparation and/or revision (on behalf of VP/Executive) of PowerPoint presentations and respective pre-reads for presentations to campus community, management team and BOT committees/meetings. Also includes coordination of agendas, minutes, and meeting materials within the office and within the executive management team. Participates, reviews, and analyzes monthly accounting statements, reconciling accounts, tracking, and resolving identified discrepancies. Troubleshoots problems and questions concerning departmental, divisional and/or university policies and procedures. Liaison between department and outside organizations. Answers all routine and most unique questions or corrects more problems/issues directly. Refers only the most difficult issues and questions to supervisor. Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work. Qualifications: Associate's Degree required. 5-8 years of administrative support experience required. Excellent organization, planning, and communication skills. A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered. Requirements: Successful background check Additional Information: Work Posture: This position is operating on a hybrid schedule, with an in-office presence 2 days a week. Typical Work Schedule: Monday-Friday from 8:30-4:30pm. An alternate work schedule allowing for evening and weekend hours will be required on occasion. Joining the CMU team opens the door to an array of exceptional benefits. Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance. Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more! For a comprehensive overview of the benefits available, explore our Benefits page. At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations. Are you interested in an exciting opportunity with an exceptional organization?! Apply today! Location Pittsburgh, PA Job Function Executive Administrative Support Position Type Staff - Regular Full Time/Part time Full time Pay Basis Hourly More Information: Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world. Click here to view a listing of employee benefits Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. Statement of Assurance

Aurora hires talented people with diverse backgrounds who are ready to help build a transportation ecosystem that will make our roads safer, get crucial goods where they need to go, and make mobility more efficient and accessible for all. We're searching for an Executive Assistant. In this role, you will: Manage leaders' dynamic and complex calendars Plan, coordinate, and ensure the leaders' schedules are protected, striking a balance between "gatekeeper" and "gateway" role Prioritize leaders' time for internal and external commitments using sound judgment Book and manage travel including flights, hotels, and ground transportation; efficiently manage last-minute changes and ensure all bookings adhere to the company's travel policy Assess necessity, urgency, and frequency when arranging candidate interviews with leaders Gather agenda topics for internal meetings Assist with preparation of presentation decks and internal documentation and communications Participate in leadership-level meetings, recording accurate meeting notes (synthesizing key elements and ensuring clarity and ownership of delegated tasks), concisely communicating outcomes, and following up with team on action items Take appropriate follow-up actions as necessary with little guidance Manage and submit leaders' expense reports Review and approve leaders' teams' expense reports, ensuring submissions are aligned with company's expense policy Plan and coordinate leaders' team offsites and onsites Greet and situate visitors with a friendly and professional demeanor Assist with new hire onboarding of leaders' direct reports Act as strategic partner, facilitator, and liaison for leaders and their teams Become a knowledgeable information resource for leaders, their teams, and the company at large Uphold strict level of confidentiality while promoting an atmosphere of transparency Navigate ambiguity, proactively anticipate needs of teams and leaders, and prioritize commitments - familiarizing yourself with the teams' priorities and projects Drive continual process improvement, including introducing new processes when appropriate Lead and/or support special projects for leaders and Administration (EA) Team Support cultural initiatives, promote team building and morale, and exemplify company values Required Qualifications: Excellent calendar management skills, including the coordination of complex meetings Great verbal and written communication skills Exceptional attention to detail Quick learner with proficiency in a broad array of online tools, including spreadsheets and slide presentations Creative problem solver and self-starter Able to work collaboratively and calmly, especially in stressful circumstances Able to adapt to competing demands in a dynamic business environment Exceptional judgment and active foresight Good decorum, discretion, and presence in dealing with internal teams and external partners Highly resourceful team-player with the ability to also be extremely effective independently Ability to achieve high performance goals and meet deadlines in a fast paced environment Project coordination experience Flexibility to perform job duties outside of normal business hours as necessary Ability to handle confidential information with discretion Occasional travel required The base salary range for this position is $84,000 - $150,000 per year. Aurora's pay ranges are determined by role, level, and location. Within the range, the successful candidate's starting base pay will be determined based on factors including job-related skills, experience, qualifications, relevant education or training, and market conditions. These ranges may be modified in the future. The successful candidate will also be eligible for an annual bonus, equity compensation, and benefits. #LI-MS1 #Associate

Job DescriptionSalary: Job Title:Nursing Executive Assistant . Not remote.) Schedule:Monday Friday, 8:00 AM 4:00 PM East Ohio College/West Virginia Junior College (WVJC) is seeking a highly organized, detail-oriented Nursing Executive Assistant to provide direct administrative support to the Dean of Nursing and Nursing Leadership Team. This role is critical to ensuring smooth day-to-day operations in a fast-paced nursing education environment. The ideal candidate will be proactive, reliable, and thrive under pressure while maintaining accuracy and professionalism. Key Responsibilities: Provide high-level administrative support to the Dean of Nursing and Nursing Program Directors. Coordinate calendars, meetings, and communications. Prepare, edit, and manage documents, reports, and presentations. Assist with data entry, tracking, and reporting related to nursing program compliance and operations. Support faculty and staff with scheduling, student communications, and event coordination. Handle confidential information with discretion. Qualifications & Skills: Must live within 30 minutes of East Liverpool. Proficiency in Google Suite (Forms, Sheets, Docs, Surveys, etc.). Strong skills in Microsoft Office (Word, PowerPoint, Excel). Excellent organizational and time management skills. Ability to work under pressure in a fast-paced environment. Strong written and verbal communication skills. Exceptional attention to detail and accuracy. Reliable with excellent attendance. High level of technology proficiency and comfort learning new systems quickly. The Institution prohibits sex discrimination in any education program or activity that it operates. Notice of non-discrimination is located at *************

Associate, Senior Administrative Assistant At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We're seeking a future team member for the role of Senior Administrative Assistant to join our Financial Management & Analysis team. This role is located in Pittsburgh, PA - HYBRID. In this role, you'll make an impact in the following ways: • Gather information and data for various reports and prepare spreadsheets for manager(s) • Maintain Business Continuity Plan for the department and work with Enterprise Resiliency to perform testing • Work with team members to maintain the necessary files in accordance with the record retention schedules and enter data into the file plan database • Facilitate Audit meetings with internal/external audit and team to obtain status; monitor internal audit reports and obtain status of remediation from team members To be successful in this role, we're seeking the following: • Minimum 5 years as an Administrative Assistant • Microsoft Office experience preferred At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom BNY LinkedIn Here's a few of our recent awards: America's Most Innovative Companies, Fortune, 2024 World's Most Admired Companies, Fortune 2024 Human Rights Campaign Foundation, Corporate Equality Index, 100% score, 2023-2024 Best Places to Work for Disability Inclusion, Disability: IN - 100% score, 2023-2024 “Most Just Companies”, Just Capital and CNBC, 2024 Dow Jones Sustainability Indices, Top performing company for Sustainability, 2024 Bloomberg's Gender Equality Index (GEI), 2023 Our Benefits and Rewards: BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

* High school diploma or equivalent required. * Minimum 3 years of secretarial or administrative experience required. * Financial industry or mutual fund industry experience preferred. * Knowledge of Microsoft Office, particularly Word and Outlook for calendar management required; Familiarity with Cvent conference platform preferred. MAJOR DUTIES: * Provide administrative support to all members of the Conference Planning Department and certain managers within the FP&A department. * Administrative support consists of calendar management, expense report processing, ordering supplies, budget materials assembly (copying, binding), and travel arrangements for managers. * Support the management of all conference-related data and information (invitations, attendee lists, RSVPs, fulfill promotional orders, prepare name badges, etc.). * Assist with invoicing and reporting for conferences. * Prepare on-line registration sites for conferences and events and manage meeting database information. * Manage and control supplies and equipment related to conference execution. * Assist in managing employee events to include on-site support. * Perform Cvent & Tech Platform management to include building and maintaining event websites and registrations, running reports and exporting attendee data, ensuring data accuracy and troubleshooting issues. HOURS/LOCATION: * 8:30 a.m. - 5:00 p.m. (overtime as required) * Hybrid schedule (in-office / remote) * Federated Hermes Tower- Pittsburgh, PA 15222 EXPLANATORY COMMENTS: * Strong attention to detail and follow-through * Ability to manage multiple deadlines and priorities * Ability to work independently and as a team * Ability to interact effectively with all levels of employees, clients, and board members * Must be customer service-oriented

Job DescriptionAbout the Role: As a Culinary Admin Assistant, you'll play a vital role in supporting our dynamic culinary team in Pittsburgh, PA. This position offers an exciting opportunity to immerse yourself in the culinary world while ensuring smooth operations and exceptional service. This role will work closely with the Director of Culinary in daily admin needs and simple culinary needs. This role will need to be sufficient in email, Microsoft word & excel, and time and task management of a High paced/ energetic environment. Responsibilities: Assist in coordinating daily kitchen operations and administrative tasks. Schedule and organize meetings, events, and culinary classes. Maintain records and documentation related to food safety and compliance. Support the culinary team with menu planning and recipe management. Prepare reports on kitchen performance and inventory levels. Collaborate with other departments to enhance overall guest experience. Assist the Director of Culinary in product procurement for concept/ menu development. Assist the Director of Culinary with email management, screening, and response Requirements: Proven experience in an administrative role, preferably in the culinary or hospitality industry. Strong organizational skills and attention to detail. Excellent communication and interpersonal abilities. Proficient in Microsoft Office Suite and kitchen management software. Ability to multitask and thrive in a fast-paced environment. Knowledge of food safety regulations and best practices. Positive attitude and a passion for the culinary arts. High school diploma or equivalent; culinary education is a plus. Drivers License and access to a personal Vehicle. Basic Culinary/ Food Knowledge

United Way of Southwestern Pennsylvania Pittsburgh Office The Administrative Coordinator provides professional administrative support to the events and volunteer engagement functions, 211 operations, and Chief Strategy Officer, demonstrating strong organizational skills and independent judgment. This role coordinates complex administrative functions including volunteer committee support, event logistics and coordination, 211 program support, and strategic initiative assistance. The Administrative Coordinator manages multiple priorities, exercises discretion when handling confidential information, and works collaboratively as part of an administrative services pool supporting organizational operations. This position requires flexibility to provide cross-functional support and backup coverage within the administrative team. A high school diploma or GED equivalent and a minimum of three (3) to five (5) years of experience in general administrative support, including experience supporting management-level staff is required. Experience in nonprofit sector, particularly with events, volunteer management, or program operations and background coordinating events or volunteer activities is preferred. An equivalent combination of experience and education may be considered in lieu of education. Annual Salary Pay Grade 104 Salary Range - $41,818 - $48,000 Visit our website at *************************** to view job description and apply for this position. Submissions will only be accepted electronically. United Way of Southwestern Pennsylvania is an equal opportunity employer committed to workplace diversity, serving Allegheny, Armstrong, Butler, Fayette, and Westmoreland counties.

Job Description Corporate Air is looking for a administrative/personal assistant who provides individual support with business and daily living activities for our organization's President. Individual will need to provide support in the office and at home. Responsibilities Coordinates, schedules and transports President to personal and business appointments Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf Maintaining comprehensive and accurate records Performing minor accounting duties Organizing meetings, including scheduling, sending reminders Answering phone calls in a polite and professional manner Welcoming visitors and identifying the purpose of their visit Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters Take accurate and comprehensive notes at meetings Help with daily time management Run errands as requested Requirements Valid driver's license with a clean record Ability to pass a drug and background check Ability to work untraditional hours Proficient in MS Office Familiarity with basic research methods and reporting techniques Excellent organizational and time-management skills Outstanding communication Integrity and confidentiality PART TIME: Saturday/Sunday and Evenings

Full-time Description Dagostino Electronic Services, Inc. is a leader for the design and integration of communication solutions for companies and organizations large and small. Founded as a structured cabling company in 1973, DES specializes in the integration of data and wireless networks, security and cybersecurity systems, phone systems and multimedia technologies. We are currently looking to hire a full-time administrative assistant to work in our Pittsburgh office. This person must possess a high attention to detail and be extremely comfortable with technology. Job Description Summary Provide administrative and clerical support for multiple departments within the company. Position Responsibilities Enter new accounts in CRM Prepare contracts for review/signature and return to customer Obtain all additional documentation requested with contract Verify and upload all documentation/information associated with a sale Customer follow-up Work with sales team on PEPPM, CoStars, and other programs Prepare invoices Data entry System training Answer main line and sales line Greet visitors at door Order office supplies Sort and distribute mail Other duties as required Requirements Job Requirements Education/Knowledge: High School diploma; Associates degree preferred Skills: Excellent oral and written communication skills. Ability to operate personal computer and related business software Proficient in Microsoft Office Suite applications Excellent time-management skills Ability to focus on details and perform tasks with consistency Preference will be given to those with a working knowledge of Microsoft Business Central. Applicants must be currently authorized to work in the United States on a full-time basis. Visa sponsorship is not available for this position. This is a full-time, in-person position, and candidates must be able to work from our office located in Pittsburgh, Pennsylvania. Schedule and Hours Hours are 9 a.m. to 5 p.m.

Primary Office Location:626 Washington Place. Pittsburgh, Pennsylvania. 15219.Join our team. Make a difference - for us and for your future. This position is integral to supporting the Legal Department, handling invoicing and managing vendors for Legal. This position also assists the paralegals with mailing notices and responses for garnishments and subpoenas, handles scheduling for Chief Legal Officer and other attorneys, and provides all manner of administrative support. Position Title: Executive Assistant 1 Business Unit: Multiple Reports to: Varies Based on Assignment Position Overview: This position is primarily responsible for performing various secretarial duties, assisting in the support of committees, compiling monthly reports to directors and completing various administrative support and special project duties. The incumbent administers various equipment and office maintenance functions and provides notary services. The incumbent provides the highest quality of service to every customer. Primary Responsibilities: Performs various secretarial duties such as telephone and reception duties, scheduling and coordinating meetings, making travel arrangements, typing reports and correspondence, editing work and maintaining the filing system. Organizes and maintains a calendar of events and other meetings. Balances multiple priorities according to established policies and procedures, accurately and timely, while maintaining confidentiality and professionalism. Prepares agendas and minutes for various committees, maintains files for internal and regulatory users according to established policies and procedures, accurately, timely, completely and confidentially. Gathers data from departments, complies data from minutes, assembles and copies monthly reports assuring a professional appearance and distributes the presentation package to Directors accurately and timely. Performs various administrative support and special project duties by acting on the request of management to participate in clerical interviews. Coordinates department moves, provides record keeping for banking industry organizations, coordinates luncheons and events and balances multiple priorities using effective communication to achieve the established goal for each project. Administers various equipment and office maintenance functions, ensures equipment resources are maintained, encourages optimum utilization of hard and soft resources, proofs instructions when appropriate, recommends equipment replacements and upgrades to ensure productive use of equipment and software resources. Provides notary services, conforms to required procedures to notarize internal and external signatures and maintains a log of activities according to notary laws to ensure the acceptance of documents by legal and governmental entities. Performs other related duties and projects as assigned. All employees have the responsibility and the accountability to serve as risk managers for their businesses by understanding, reporting, responding to, managing and monitoring the risk they encounter daily as required by F.N.B. Corporation's risk management program. F.N.B. Corporation is committed to achieving superior levels of compliance by adhering to regulatory laws and guidelines. Compliance with regulatory laws and company procedures is a required component of all position descriptions. Minimum Level of Education Required to Perform the Primary Responsibilities of this Position: High School or GED Minimum # of Years of Job Related Experience Required to Perform the Primary Responsibilities of this Position: 5 Skills Required to Perform the Primary Responsibilities of this Position: Ability to work and multi-task in a fast paced environment Excellent communication skills, both written and verbal Excellent organizational, analytical and interpersonal skills Excellent customer service skills Ability to use a personal computer and job-related software MS Word - Expert Level MS Excel - Intermediate Level MS PowerPoint - Intermediate Level Licensures/Certifications Required to Perform the Primary Responsibilities of this Position: N/A Physical Requirements or Work Conditions Beyond Traditional Office Work: N/A Equal Employment Opportunity (EEO): It is the policy of F.N.B. Corporation (FNB) and its affiliates not to discriminate against any employee or applicant for employment because of age, race, color, religion, sex, national origin, disability, veteran status or any other category protected by law. It is also the policy of FNB and its affiliates to employ and advance in employment all persons regardless of their status as individuals with disabilities or veterans, and to base all employment decisions only on valid job requirements. FNB provides all applicants and employees a discrimination and harassment free workplace.

General This individual reports directly to the Principal and is responsible for providing administrative support to staff and assuming bookkeeping, reservation and reception. These duties include but are not limited to: general office management, office supply purchasing, typing, filing, reception, telephone and other reasonable duties that may be expected of an Administrative Assistant.

Schedule: Monday through Friday: 9am - 2pm. Totaling 25 hours per week. The Administrative Assistant works closely with the Sales Manager to focus on certain agent and branch functions in order to provide necessary support to the agents and branch to create a more effective and efficient branch operation. Essential Job Function: Schedule, promote and support agents individually and in group settings on the Howard Hanna Mar/Tech tools with a goal of increasing adoption and efficiency Onboarding new and experienced agents Process paperwork for agent departures and transfers Maintain all office purchasing/supplies Maintain all branch workrooms, supplies and equipment, including building maintenance supplies, directional signs, office supplies, warehouse stock items, copier/printer toner Manage branch floor duty/opportunity schedules Assist sales managers with recruiting packages Provide assistance to agents with copiers, computers, and phones - assisting IT department as needed Troubleshoot agent ordering Submit appropriate Help Desk Tickets to receive tech support/troubleshooting for office equipment Assist sales manager with office social media posts including Facebook and Instagram New agent training including business systems/technology, paperwork procedures Sales meetings agendas Process outgoing mail and distribute incoming mail Other various administrative agent training and or support to sales managers with RVP approval Qualifications: Associate degree or 3-5 years branch operations preferred Proven ability to work well with a varied group of individuals while maintaining a positive and professional manner with all levels of management, agents and staff in person and in writing Ability to communicate in a clear, concise and professional manner with all levels of management, agents and staff both in person and in writing Proficiency in Outlook, Excel, Word Proficiency in managing social media platforms including Facebook and Instagram Ability to train one on one or in small group settings High organizational skills in managing multiple projects simultaneously Ability to adjust direction when situation warrants Work independently without regular direct supervision Ability to multi-task and organize such that tasks are completed in an efficient and timely manner

Goodwill of Southwestern Pennsylvania and North Central West Virginia is a nonprofit organization that funds job training, education, and other community programs by selling donated clothing and household items in Goodwill stores and online. We offer life-changing work on a mission-minded team. We are 1,000 working as one, and each of us is essential to helping our community thrive. For three years running, Goodwill has been named to Forbes' list of America's “Most Inspiring Companies”. Learn more about working at Goodwill by clicking here. We don't just offer jobs - we invest in people. From medical coverage and our retirement plan to confidential support through our Employee Assistance Program, we're committed to helping our team thrive both inside and outside of work - because we believe your success is our success! POSITION SUMMARY: The Executive Assistant to the President & CEO serves as the primary administrative and strategic support resource to the President & CEO, ensuring the CEO's time, priorities, and communications are managed with exceptional accuracy, confidentiality, and efficiency. This role anticipates the CEO's needs, manages complex and high-stakes scheduling, prepares sophisticated communications and briefing materials, and supports decision-making through research, analysis, and project coordination. The Executive Assistant acts as the CEO's trusted partner in facilitating relationships with the Board of Directors, internal leaders, and external stakeholders. This position requires superior judgment, discretion, and the ability to represent the CEO and the organization with professionalism and clarity. The Executive Assistant plays a critical role in enabling the President & CEO to operate at maximum effectiveness and to advance the mission, vision, and strategic priorities of Goodwill SWPA Duties will also include but are not limited to: Supervise and mentor a team of HR Business Partners, ensuring alignment with business unit needs and organizational goals Support the CEO's internal and external relationships by preparing talking points, managing stakeholder communications, and ensuring timely, accurate follow-up. Coordinate CEO travel, speaking engagements, and external commitments, ensuring meticulous planning and seamless execution. Serve as the CEO's primary administrative partner, coordinating workflows, tracking follow-up items, and ensuring that executive directives are implemented effectively across the organization. Coordinate all Board and Committee meetings, including scheduling, logistics, agenda development, and preparation of briefing packets aligned with the CEO's directives. Maintain Board records, bylaws updates, and governance documentation, ensuring the CEO has ready access to needed information. Draft, refine, and distribute communications, talking points, and executive messages that accurately reflect the CEO's voice and strategic priorities. Ensure that confidential files, records, and documents are organized and maintained to support the CEO's decision-making Be knowledgeable of and follow all applicable regulations, procedures and policies for Goodwill of SWPA as the employment sites, including but not limited to attendance, training requirements, and safety policies and procedures. Support the President & CEO by remaining informed of organizational and departmental initiatives, policy updates, and procedural changes, and ensuring accurate communication and alignment within the Executive Office. Draft, edit, and produce high-quality correspondence, presentations, reports, and communications on behalf of the CEO using advanced Office tools and AI-enabled technologies. Schedule: This is a full-time, daylight position; start and end times may vary occasionally based on business needs. Travel: This position requires occasional travel, and the individual must be willing to travel as needed. Salary: $75,000-$85,000/year QUALIFICATIONS: Required Education & Experience: Associates degree in Human Resources, Business Administration, or a related field plus 6+ years of professional experience in the areas outlined below OR Bacherlor's degree in Human Resources, Business Administration, or a related field plus 4+ years of professional experience in the areas outlined below OR Master's degree in Human Resources, Business Administration, or a related field, plus 3+ years of professional experience in the areas outlined below Required Skills/Experience: Experience providing high-level administrative or executive support to senior leadership (Director level or above) in a complex or fast-paced environment Demonstrated ability to manage complex, dynamic calendars, competing priorities, and high-volume communications for a senior leader. Proven experience in managing or mentoring HR professionals, with the ability to guide and develop team members. Proven ability to handle confidential and sensitive information with discretion, sound judgment, and professionalism Experience with project coordination or project management, including tracking deadlines, deliverables, and stakeholder communication Exceptional communication, interpersonal, and leadership skills with a focus on collaboration and problem-solving. Experience supporting a senior leader across a high volume of competing deadlines, requiring exceptional organization, attention to detail, and follow-through Advanced proficiency in Microsoft Office applications, including preparing polished reports, presentations, and executive-ready documents Preferred Skills/Experience: Direct experience supporting a President, CEO, Executive Director, or C-suite executive Experience with project management systems (e.g., Asana, MS Planner, Monday.com, Smartsheet) Experience interacting with external stakeholders, such as community partners, funders, donors, or public officials Experience in a non-profit, human services, education, or mission-driven organization a plus. REQUIRED CLEARANCES, LICENSES, AND CERTIFICATIONS: Candidates are expected to provide current, valid clearances (Child Abuse Clearance, FBI, and PA PATCH) Notary (After Hire)

Job Title: Nursing Executive Assistant . Not remote.) Schedule: Monday - Friday, 8:00 AM - 4:00 PM East Ohio College/West Virginia Junior College (WVJC) is seeking a highly organized, detail-oriented Nursing Executive Assistant to provide direct administrative support to the Dean of Nursing and Nursing Leadership Team. This role is critical to ensuring smooth day-to-day operations in a fast-paced nursing education environment. The ideal candidate will be proactive, reliable, and thrive under pressure while maintaining accuracy and professionalism. Key Responsibilities: Provide high-level administrative support to the Dean of Nursing and Nursing Program Directors. Coordinate calendars, meetings, and communications. Prepare, edit, and manage documents, reports, and presentations. Assist with data entry, tracking, and reporting related to nursing program compliance and operations. Support faculty and staff with scheduling, student communications, and event coordination. Handle confidential information with discretion. Qualifications & Skills: Must live within 30 minutes of East Liverpool. Proficiency in Google Suite (Forms, Sheets, Docs, Surveys, etc.). Strong skills in Microsoft Office (Word, PowerPoint, Excel). Excellent organizational and time management skills. Ability to work under pressure in a fast-paced environment. Strong written and verbal communication skills. Exceptional attention to detail and accuracy. Reliable with excellent attendance. High level of technology proficiency and comfort learning new systems quickly. The Institution prohibits sex discrimination in any education program or activity that it operates. Notice of non-discrimination is located at *************

The Office of the Vice Provost for Community, Culture and Engagement (CCE) plays a vital role at CMU, setting and driving strategies that enhance inclusive excellence across the institution. The office serves as a central convener, coordinating the implementation and application of these strategies within academic and administrative units. We are currently seeking an Executive Administrator and Inclusion Event Coordinator who will be responsible for setting priorities and managing the execution of administrative, financial, and event functions for the CCE. This position will regularly handle sensitive information, requiring the maintenance of strict confidentiality and discretion. Additionally, this position will be responsible for planning and implementing the office's education and signature events, in conjunction with key campus partners, such as cultural recognitions, MLK, Juneteenth, Pride month, etc. Additionally, this position will provide executive administrative support for the VPCCE Officer, which includes scheduling, travel, and expense/financial reconciliation. Core responsibilities include: Executive administrative support for the Vice Provost for Community, Culture, and Engagement Officer, which includes scheduling, travel, expense/financial reconciliation, etc. Manage the administration of the Office by working collaboratively with others internally and externally Draft correspondence, presentations or reports on behalf of the Vice Provost Responsible for clerical/coordinating assistance of specific projects or events and/or may be the only support staff for a particular project area Assist with project plans and tracking of events, initiatives, and key processes until completion Serve as office liaison to key partners (e.g., University events and Engagement, Communication & Marketing and Inclusive Excellence Officer and other collaborators) Assist with program and event details (e.g. logistics, props, food, budgets, vendor contracts and invoice processes) Track office marketing and communication (e.g., website, social media, articles, etc.) Assures operations of the Office are in good working order, financial reviews and reconciliations are completed, and discrepancies are resolved Maintains accurate records and knowledge of budget expenditures, and counsels the Vice Provost on status, opportunities and concerns regularly Provides general office management such as: setting up and maintaining complex filing systems, initiating and processing purchase orders for office equipment and supplies, paying bills, etc. Coordinates various clerical aspects of programs or projects, i.e., data collection, mass mailings of reports or newsletters, circulating journal submissions, project deadlines, commencement, lecture series, travel arrangements, etc. Prepares agendas, assembles data, sets up and coordinates arrangements for meetings, conferences, workshops, etc. Serves as initial contact and liaison with various campus stakeholders, providing information/coordination via phone or in person for internal/ external partners; provides general information regarding the Office Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work. You should demonstrate: Ability to handle confidential information Strong planning and organizational skills Strong oral and written communication skills Qualifications: Associates degree 5-8 years of administrative support experience A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered. Requirements: Successful pre-employment background check Additional Information: Sponsorship: Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity. Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon. Joining the CMU team opens the door to an array of exceptional benefits. Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance. Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more! For a comprehensive overview of the benefits available, explore our Benefits page. At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations. Are you interested in an exciting opportunity with an exceptional organization?! Apply today! Location Pittsburgh, PA Job Function Executive Administrative Support Position Type Staff - Regular Full Time/Part time Full time Pay Basis Hourly More Information: Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world. Click here to view a listing of employee benefits Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. Statement of Assurance