Executive assistant jobs in Rock Hill, SC - 175 jobs

Biotage is seeking a highly organized and proactive Executive Assistant to support the Chief Operating Officer and local officers careersite--jobs--form-overlay#show FormOverlay" data-careersite--jobs--form-overlay-target="cover Button"> Apply for this job blocks--cover--scroll#handle ScrollDown" title="Scroll to content"> Biotage is seeking a highly organized and proactive Executive Assistant to support the Chief Operating Officer and local officers. This pivotal role combines high level executive support with office management responsibilities, enabling the COO to focus on driving global operational excellence, supply chain efficiency, and commercial growth. As a trusted partner you will manage calendars, coordinate international travel, prepare executive level presentations, and streamline communications across global time zones. You will also act as office manager for the US office in Charlotte, NC. Key Responsibilities Calendar management support for the COO. Reviewing meetings & appointments whilst proactively managing conflicts. Reviewing and coding Executives' email, responding on COO's behalf when appropriate. Screening and management of incoming calls. Co-ordinate travel (Domestic and International) Writing and editing emails, memos and preparing communications and reports on behalf of the COO. Prepare professional, robust presentations tailored to COO, board level or Countrywide audiences with minimal guidance. Collaborate with internal departments to gather content and data needed for presentations. Assist with contract administration as needed including obtaining signatures, scanning and electronic signing. Process Executives' expenses and review and approve expense report from Executives' direct reports as needed. Organize meetings, produce effective summaries, and coordinate catering as required. Plan and fully manage Executives sponsored events in Charlotte and other US locations. Managing visitors to the office and incoming calls and emails. Organize maintenance companies to keep the office clean, safe and all appliances in good working order. Develop and manage local travel vendor relationships (Travel company, hotels, ground transport). Skills and experience Bachelor's degree along with considerable experience supporting senior executives within a global organization. Exceptional verbal and written communication skills. Highly organized with high attention to detail. Proactive with ability to manage time and priorities effectively. Capability to translate complex information into compelling visual narratives. Ability to exercise discretion and judgement in handling confidential proprietary information. Develop written processes and procedures and train new office employees on office related processes and operations Demonstrated ability to meet project timelines, own projects, tasks, and processes etc. Proficient computer skills, MS Word, PowerPoint, Excel, Outlook, MS teams. Previous marketing and/or communications experience is highly desirable Ability to work well under pressure while maintaining a professional demeanour. Must be a NC notary or willing to become notarized. The role will be office based with occasional travel for company meetings, events etc (Approx 10%) About Biotage Biotage is a global supplier and solutions partner to a wide range of customers within drug discovery and development and analytical testing. With strong expertise in separation and purification technologies, and a focus on leveraging intelligent workflow solutions, we aim to efficiently support the advancement and protection of human health. Learn more at biotage.com. Biotage offers a comprehensive benefits package including health, dental, and vision insurance as well as a 401k program w/ company match, paid parental leave and more! Biotage is an equal opportunity employer, including veterans and individuals with disabilities. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact ************ or ************************ for assistance. Locations Charlotte Apply for this job Job opportunities * Service Operations Coordinator Sales & Marketing · Charlotte * Applications Scientist - Biomolecules Sales & Marketing · Charlotte, Boston/Salem More jobs Charlotte A unique career - Join us

Under general direction, performs a wide range of complex and confidential administrative and professional support responsibilities. Essential Job Functions. Perform all general office and professional support functions, which include drafting and ed Executive Assistant, Executive, Microsoft, Assistant, Banking, Business Services, Administrative

Job Title: Executive Assistant Job Summary/Overview The Executive Assistant provides high-level, proactive administrative and operational support to three senior executives: the CHRO, General Counsel/Corporate Secretary, and CFO. This role is responsible for ensuring the efficient and seamless operation of executive functions that support people strategy, governance and compliance, corporate development, and financial leadership. The Executive Assistant serves as a trusted partner, managing complex calendars, confidential information, board level materials, and cross functional coordination while exercising sound judgment, discretion, and diplomacy. The role requires exceptional organizational skills, executive presence, and the ability to navigate competing priorities in a fast paced, highly confidential environment. Essential Duties and Responsibilities Provide comprehensive administrative support to three senior executives, including complex calendar management, travel coordination, and expense reporting. Serve as a gatekeeper for executive communications, prioritizing, monitoring, and responding to emails, calls, and correspondence with professionalism and discretion. Coordinate domestic and international travel arrangements, including itineraries, accommodations, and meeting logistics. Assist with corporate governance and legal documentation, ensuring accuracy, confidentiality, and timely distribution. Conduct research, collect, and analyze data to support executive decision making and strategic initiatives. Coordinate and support project based initiatives across Human Resources, Legal, Finance, and Corporate Development. Liaise effectively with internal stakeholders at all organizational levels and maintain strong working relationships with external partners, vendors, and advisors. Assist with anything related Investor Relations, screen emails and calls, take and deliver accurate messages to appropriate staff, conference prep, trip logistics etc. Maintain databases, filing systems, and document management practices with a strong focus on confidentiality and compliance. Receive and interact professionally with visitors and handle sensitive interactions with discretion. Partners with other assistants on C-level executive matters. Perform additional duties and special projects as assigned. Knowledge, Skills, Competencies, and Abilities Demonstrates exceptional professionalism, discretion, and confidentiality, particularly when supporting HR, Legal, and Finance leadership. Advanced proficiency in PowerPoint, Excel, Word, and Outlook; experience creating executive and board level materials. Strong analytical, reasoning, and critical thinking abilities. Excellent written and verbal communication skills with executive presence. Highly organized with strong time management, prioritization, and multitasking capabilities. Strong interpersonal skills and the ability to build trusted relationships across the organization. Adaptable and proactive in a dynamic, fast changing business environment. Demonstrated ability to manage competing priorities with poise and sound judgment. Service oriented mindset with a continuous improvement approach. Required Qualifications Bachelor's degree (B.A.) or an equivalent combination of education, industry certifications, and experience. 10+ years of experience as an Executive Assistant or Senior Administrative Professional supporting senior leadership, preferably in HR, Legal, Finance, or Corporate environments. Experience supporting multiple executives simultaneously. Active North Carolina Notary Public certification (or ability to obtain promptly). About Columbus McKinnon: Columbus McKinnon is a leading worldwide designer, manufacturer and marketer of intelligent motion solutions that move the world forward and improve lives by efficiently and ergonomically moving, lifting, positioning and securing materials. Key products include hoists, crane components, precision conveyor systems, rigging tools, light rail workstations and digital power and motion control systems. We are focused on commercial and industrial applications that require the safety and quality provided by our superior design and engineering know-how. Columbus McKinnon is a publicly traded company that has been in business for almost 150 years - proud of our heritage, where we come from, and where we're going. As Columbus McKinnon grows globally, so does our need for driven and inspired employees. Join our winning team! Columbus McKinnon Corporation promotes a diverse and inclusive workforce and is an Equal Opportunity Employer that does not discriminate against employees or applicants for employment on the basis of race, color, national origin, ancestry, age, religion, sex, gender, gender identity, gender expression, sexual orientation, physical or mental disability, medical condition, genetic information, military or veteran status, marital status, or any other Federal or State legally-protected classes. We also value the safety of all associates and work hard to maintain a Drug Free Workplace.

Pace Logistics prides itself on delivering exceptional service at fair rates. The company operates with a collaborative and proactive approach to ensure your supply chain is supported effectively. Known for its availability, Pace Logistics commits to being the dependable partner businesses need. A unified and solution-driven mindset defines the organization's mission to meet client needs efficiently. Role Description This is a full-time, on-site role based in Charlotte, NC, for a Personal Assistant to the Chief Executive Officer (CEO). The Personal Assistant will be responsible for managing the day-to-day administrative and organizational tasks for the CEO, including diary scheduling, organizing meetings, handling correspondence, preparing reports, and coordinating travel arrangements. They will also support the CEO with personal assistant tasks and maintain confidentiality while efficiently managing clerical duties. The role requires a high level of professionalism and attention to detail. Qualifications Strong Executive Administrative Assistance and Personal Assistance skills Proficiency in Diary Management and scheduling appointments Proven experience in Clerical Skills and Administrative Assistance Excellent organizational, multitasking, and time management abilities Strong written and verbal communication skills Proficiency in office software and tools such as Microsoft Office Ability to handle confidential information with discretion and professionalism Bachelor's degree or equivalent experience in a related field is a plus Prior experience in a supporting role for executive leaders is preferred

Administrative Assistant (On-site) - Charlotte, NC Company: American Engineering Schedule: Monday-Friday, 8:00 a.m.-5:00 p.m. (in-office) Compensation: $18-$30/hour, depending on experience (non-exempt, hourly) About the role American Engineering is seeking a proactive, detail‑oriented Administrative Assistant to support daily office operations and assist project managers in our Charlotte office. This is a fully on-site role. What you'll do Front office support: Answer and route incoming calls; greet visitors; coordinate deliveries. Operations & organization: Order office supplies; manage mail runs; maintain office and common areas. Project support: Assist with document formatting, printing/binding, data entry, meeting prep, and filing. Calendar & email management: Manage shared inboxes and calendars; schedule meetings and reserve conference rooms. General administration: Prepare correspondence, update spreadsheets, process expense reports, and complete other administrative tasks as needed. What you'll bring 3-5 years of administrative, receptionist, or office support experience. Strong skills in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams). Excellent communication, customer service, and organization skills. Ability to prioritize multiple tasks and maintain attention to detail. Dependability with an on‑site M-F, 8-5 schedule. Benefits Paid holidays Paid vacation and sick leave Health, dental, and vision insurance 401(k) match Company‑paid life & disability insurance How to apply Submit your resume here or send your resume (and a brief note about your availability) to: *********************** Subject line: “Administrative Assistant - Charlotte” Shaping the Future, Together

Administrative Specialist II Charlotte, NC Provide high-level administrative support to multiple executives across corporate locations. Manage complex calendars, office operations, and executive requests with discretion, efficiency, and professionalism. Serve as a proactive and reliable resource, anticipating needs and supporting leadership in a fast-paced, dynamic environment. Key Responsibilities: Manage executive calendars, meetings, and office seating arrangements, including private conference room scheduling and logistics. Prepare, edit, and format documents, reports, presentations, and corporate calendars. Submit and track purchase requisitions, process vendor invoices, and support budget tracking and reconciliation. Coordinate team meetings, events, and large-scale operational projects such as office moves and asset disposition. Maintain physical and digital filing systems, ensuring easy retrieval, confidentiality, and organization. Assist with onboarding and offboarding processes, including system access, tools, and workspace setup. Provide hands-on support during technology transitions, troubleshooting, and equipment delivery. Communicate effectively with internal teams, peers, and external contacts. Support cross-functional administrative needs, responding to complex inquiries and managing ad hoc requests. Required Skills & Qualifications: 8+ years of administrative experience, with at least 3 supporting executive leadership. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams). Strong written and verbal communication skills. Ability to prioritize, multitask, and meet deadlines in a dynamic environment. Professionalism, discretion, and attention to detail. Self-starter with ability to work independently. Preferred Skills & Qualifications: Experience in corporate or regulated environments. Familiarity with procurement, invoicing, and budget management systems. Bachelor's degree in Business Administration or related field preferred. Proven ability to handle confidential information with integrity.

Alliance Fabrication, a dba of Atlantech Distribution, Inc., is a highly successful insulation fabricator located in Gastonia, NC. Alliance combines insulation fabrication experience with new state of the art insulation fabrication equipment to provide the insulation industry with premium fabricated insulation products. We offer competitive salaries and above average benefits including Health, Dental, Life, LTD, Profit Sharing, and a unique employee stock ownership plan. We have immediate opportunities for and Administrative Assistant. The position will be responsible for a variety of functions including invoicing, accounts receivable, inventory management , customer service, order entry and other functions as required. The successful candidate will: Be highly results oriented Possess excellent verbal and written communication skills Have the ability to work well with others Be self-motivated with the ability to motivate others Project a positive and professional image Be comfortable in a culture that demands a high level of integrity, honesty, open communications, and a commitment to success Please visit ******************** for more information about Alliance Fabrication. Requirements Requirements Experience in office environment Timely and Punctual Team attitude Above average computer skills Excellent communications skills

Pay: Up to $24.00 per hour Provide administrative and logistical support for the ADMS Program's stakeholder engagement activities. This role requires developed administrative skills gained through formal training or significant work experience and operates within established procedures with moderate oversight. The position is non-exempt and supports program leadership and team members in a fast-paced environment. Key Responsibilities Prepare correspondence, reports, presentations, agendas, and meeting minutes using Microsoft Word, Excel, and PowerPoint Manage calendars, schedule meetings, and coordinate events for the Program Director and key team members Receive, screen, and route incoming calls, emails, mail, and visitors Maintain electronic and physical files and records Arrange business travel, including flights, hotels, and transportation Track and reconcile expenses Provide logistical support for on-site events, including meal ordering, access management, and coordination with on-site administrative teams Support software deployments, working sessions, and large planning events (“big room” sessions) Assist with event facilitation, including meeting materials, room setup, and ensuring readiness prior to events Travel periodically to support on-site events (approximately once per quarter) Qualifications 5+ years of administrative or program support experience Proficiency with Microsoft Office (Word, Excel, PowerPoint) Strong organizational, communication, and multitasking skills Ability to work independently while supporting multiple stakeholders Experience supporting meetings, events, and executive-level scheduling preferred #LI-AS1 #AdministrativeSupport #ProgramSupport #Utilities #ADMS #OperationsSupport #MicrosoftOffice #EventCoordination #StakeholderEngagement #HybridWork

Apply now " Apply now * Apply Now * Start applying with LinkedIn Start Please wait... Executive Assistant to Global BU President In this pivotal role, the appointee will deliver senior-level executive administrative support for a Global Business Unit President and 2-3 other senior executives within the company. The individual will manage day-to-day administrative tasks, such as meeting calendaring, Outlook email management, along with expense and travel management. We are looking for an individual who is professional, with an entrepreneurial spirit and a hands-on approach which will be crucial to success in this dynamic role. The position demands superior professionalism, attention to detail, and a self-starter mentality to intuitively address routine requirements without explicit instructions. Agility and flexibility are key to success, as the appointee will support the Global BU President across multiple time zones, requiring adaptability to varying schedules and swift responses to changing priorities. The ideal candidate embodies proactiveness, credibility, trustworthiness, and a diplomatic approach, coupled with meticulous organizational skills and keen autonomy. Sound judgment and the ability to handle competing demands while efficiently scheduling and following up on critical matters are essential. This person embodies the professionalism required for a visibly impactful position. You will embark on an exciting journey, where you will meet diverse challenges, work closely with experienced business professionals, and become part of an internationally renowned organization. Responsibilities * Managing complex calendars, prioritizing appointments aligned with business needs, coordinating travel arrangements, on- and off-site meetings, conference calls, and management conferences, including associated logistics * Managing emails, correspondence, and calls on behalf of the executives * Keeping the executives well informed about upcoming commitments, addressing concerns, and navigating conflicting priorities by determining appropriate courses of action * Maintaining a strong sense of confidentiality and discretion about employee matters and meetings * Serving as the executives' administrative liaison between the executives and other key stakeholders, fostering smooth communication and collaboration between departments * Facilitating meetings, including agenda compilation and follow-up on action items * Producing presentation materials and compiling documents as needed * Processing expense reports and managing travel bookings * Maintaining organized files, ensuring timely and confidential access to documents * Coordinating executive outreach and external relations and liaising with other executive assistants * Contributing to the business in a helpful and professional manner while being willing to tackle many tasks * Supporting the Business Unit President, as well as Finance and Human Resources, along with related departmental activities * Leading Voluntary Counsel of Charlotte and provides back up support to Charlotte office manager, when needed Requirements * High school diploma and ideally some further education, such as college courses with a minimum of 10 years of administrative support experience, or a bachelor's degree in business administration combined with a minimum of 5 years' experience supporting C-level executives in a multinational corporate environment * Fluency in business English and a secondary language such as Spanish or Portuguese would be an asset * Mastery of the MS Office Suite and competency in contemporary office IT systems and business tools (Outlook, Teams, SharePoint, Webex), demonstrating a keen understanding of technology to optimize workflow efficiency * Intermediate skills in Excel would be ideal * Given the extensive global network, clear, precise communication skills with the ability to seamlessly liaise with diverse audiences of various backgrounds and cultures across different organizational levels * Exceptional organizational skills; ability to perform and prioritize multiple tasks with attention to detail * Emotional maturity and strong interpersonal skills-you radiate positivity and willingness to go the extra mile * You will be the executive's person of trust; hence, uncompromising reliability and confidentiality are a must * Ability to handle problems calmly as they arise, coupled with robust decision-making capabilities-you take ownership of actions and deliverables with excellent follow-through skills * You are a highly resourceful team player with a forward-looking mindset, actively seeking opportunities and proposing solutionre * Agility and flexibility to support a global BU president across multiple time zones with swift responses to changing priorities; the role requires flexibility in work hours and a commitment to on-site representation. While occasional remote work is possible, the primary expectation is to operate from the office #LI-HA1 What´s in it for you? * Medical/Dental/Vision Insurances * Paid Holidays * PTO time with a carry-over benefit * Tuition Reimbursement * Wellness Program * EAP Program * Spending and Savings Accounts * Life/AD&D Insurance * Disability Insurance * Pet Insurance * Online discount Mall * Auto/Home Insurance * Identity Theft Protection * Legal Services Plan Hannah Andrepont Talent Acquisition Manager NORAM ***************************** ************ Clariant is a Swiss-based global specialty chemicals company, which is concentrated and developed in three business units: Care Chemicals, Catalysts and Adsorbents & Additives. Our purpose as a company is reflected in our tagline "Greater chemistry - between people and planet", which considers the principles of customer, innovation and people orientation, as well as a focus on creating solutions to foster sustainability in different industries by offering high-value and high-performance chemical specialties. At Clariant, we believe that diversity, equity and inclusion are essential to our success. We strive to cultivate a workplace where all employees feel welcomed, respected, supported, and valued. Our diverse workforce allows us to tap into a wealth of perspectives, experiences, and capabilities that drive innovation. We are committed to ensuring equal opportunities for professional growth and advancement across all levels of the organization, based on objective criteria and regardless of gender, gender identity, race, ethnicity, religion, protected veteran status ,age, disability, sexual orientation or other aspects of diversity in accordance with the relevant governing laws. By bringing together talented individuals with diverse backgrounds and viewpoints, we gain the agility to meet the evolving needs of our global customers and communities. Join our team to help advance our mission of fostering a culture of belonging where everyone can thrive. . Clariant Corporation is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, protected Veteran status, or any other protected class as established by law. * Learn more about Clariant * Follow us on Facebook, Twitter and LinkedIn Apply now " Apply now * Apply Now * Start applying with LinkedIn Start Please wait... Find similar jobs:

Industry: Commercial Construction Job Type: Full -Time, Direct Hire Are you an exceptional administrative professional who thrives on streamlining operations and supporting top -tier executives? Do you want to be a key player in a company where you have a real stake in the outcome? A premier, 100% employee -owned construction firm in Charlotte is seeking a dynamic and highly organized Executive Assistant to become a strategic partner to our senior leadership team. In this role, you are the force multiplier for our executives. You will manage complex calendars, spearhead major corporate events, and serve as a central point of communication, ensuring the entire office operates with peak efficiency. Your attention to detail and proactive mindset will directly contribute to our success and award -winning company culture. How You'll Make an Impact: Provide Strategic Support: Act as the right hand to senior leaders, preparing and finalizing high -level correspondence, reports, and presentations for both internal and external audiences. Lead Event Coordination: Take charge of planning and executing a wide range of functions, from board meetings and client -facing events to job site functions and large -scale company parties. Manage Complex Logistics: Oversee all event details including vendor selection, venue management, budgets, and timelines to ensure flawless execution. Champion Company Culture: Support division leaders with key initiatives related to employee onboarding, recognition, and appreciation programs. Master of Organization: Expertly manage executive calendars, schedule critical meetings, and maintain key operational documents with precision and sound judgment. What You'll Bring to the Table: At least two years of experience providing administrative support to senior -level executives. Exceptional organizational, project management, and multitasking skills with a passion for seeing tasks through to completion. Polished and professional verbal and written communication abilities. A detail -oriented mindset with an outstanding work ethic and impeccable judgment. The ability to work autonomously as well as collaboratively within a team. High proficiency in the MS Office Suite and a willingness to learn new technologies quickly. Your Career, Your Ownership: Our Commitment to You We believe in enriching the lives of our people. As an employee -owner, you are critical to our success, and we invest heavily in your future. We are proud to offer: True Ownership: Become an owner through our Employee Stock Ownership Program (ESOP) and share in the profits via our 401(k) profit -sharing plan. Financial Wellness: Take advantage of our unique College Student Debt Reduction Program. Exceptional Benefits: A full suite of medical, dental, and vision benefits. Time to Recharge: Generous Paid Time Off (PTO) and a paid "Stewardship Day" for volunteering. A Culture of Purpose: Join a team with clearly defined Core Values and a powerful mission. If you are a proactive and dedicated professional looking to join a thriving, employee -owned company, we invite you to apply. To Apply: Please submit your confidential resume. We look forward to hearing from you. (Our company is an Equal Opportunity Employer) Keywords: Executive Assistant, Administrative Assistant, EA, Senior Admin, Office Manager, Event Coordinator, Construction, Corporate Support, Charlotte NC Jobs, Executive Support, MS Office, Employee -Owned, ESOP.

Job Description The ideal candidate for this position will excel in a fast, busy but also a calm and uplifting environment coordinating the logistics of the CEO of the company. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. Thus, the candidate should be detail oriented, loyal and a creative problem solver. Responsibilities Control workflow and schedule Handle all logistics CEO related Interact with leadership, internally and externally. Other duties as assigned Scheduling TOP SKILL NEEDED: We are looking for personality and loyalty for this role over any other skill. (The things we are looking for can be taught; we are looking for someone eager to learn, grow in the company and become part of our family here at SRC). Qualifications Associate's degree or equivalent experience Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Communication skills, written/verbal Ability to prioritize and meet deadlines Keep information confidential *Uncapped Commission* Our goal is to generate $1,000,000 by the end of 2025.

We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to the CEO. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple responsibilities in a dynamic environment. This role requires exceptional organizational and communication skills, as well as the ability to maintain a high level of professionalism and confidentiality. [Job Description] - Serve as a trusted assistant to the CEO, providing administrative and personal support. - Manage the CEO's schedule, including coordinating meetings, appointments, and travel arrangements. - Accompany the CEO on business trips when necessary and provide logistical and administrative support. - Translate and interpret documents and communications in English and Korean. - Attend meetings alongside the CEO and take detailed meeting minutes. - Prepare high-quality presentations and reports using tools such as Microsoft PowerPoint and Excel. - Drive the CEO during business trips or other occasions as needed. Requirements - Experience: Proven experience in a similar role, preferably as an executive assistant or in a related field. - Language Proficiency: Native-level fluency in both English and Korean, with exceptional verbal and written communication skills. - Education: Bachelor's degree preferred but not required; relevant experience will be considered. - Technical Skills: Proficiency in Microsoft Office Suite, particularly PowerPoint and Excel. - Driving Skills: Valid driver's license and ability to drive for business purposes, including during business trips. - Location Flexibility: The primary work location is flexible, with preference given to candidates based in Charlotte, NC. Preferred Candidate Profile: - Strong interpersonal skills and the ability to interact effectively with individuals at all levels. - Demonstrated ability to prioritize tasks and manage time effectively in a fast-paced environment. - High level of cultural competence and the ability to work seamlessly in a bilingual and multicultural setting. - Prior experience in a corporate or international business environment is a plus. Benefits Benefits plan including medical/dental/vision insurance, paid vacation, holidays, life, and others (i.e., STD, 401K plans offered voluntarily)

Why Deephaven Mortgage? Deephaven Mortgage has been a pioneer and leader in non-QM since our origin in 2012. Our longevity and strength in the non-QM space has allowed a significant number of borrowers to achieve homeownership who otherwise would not have under traditional requirements. Deephaven champions mortgage borrowers whose independence, entrepreneurial drive and determination are often the very reason they cannot qualify for a traditional loan. We continuously and responsibly innovate new mortgage products and programs that put homeownership within reach of millions of borrowers and investors that need and deserve financing through lending ingenuity that is supported by common-sense underwriting. Deephaven is comprised of two lending platforms. Our wholesale channel offers loans through a network of over 1,000 independent mortgage brokers. Our correspondent channel buys loans from over 200 correspondent partners. Deephaven's headquarters are in Charlotte, North Carolina. To learn more about our innovative loan solutions please visit ************************* or email us at **************************. Job Overview The Executive Assistant to General Counsel & Vendor Coordinator is a dual role position, providing high-level administrative and project support to the General Counsel and leading the Vendor Management program in collaboration with executives and other stakeholders across the organization. This individual will serve as a trusted partner, ensuring the Legal department operates efficiently, maintaining confidentiality in sensitive matters, and supporting vendor relationships to drive compliance, cost-efficiency, and operational excellence. This position requires a proactive, detail-oriented professional who thrives in a fast-paced environment, is adept at balancing multiple priorities, and demonstrates exceptional judgment, discretion, and organizational skills. This role is full time in office in the Ballantyne area of Charlotte, NC. What You'll Do Executive Assistant Responsibilities Provide executive-level administrative support to the General Counsel and the greater Legal and Compliance teams, including calendar management, meeting preparation, and correspondence Anticipate needs by proactively identifying priorities, scheduling requirements, and potential conflicts Serve as a liaison between the General Counsel and internal/external stakeholders Draft, edit, and prepare documents, presentations, legal correspondence, and confidential materials Support the General Counsel in board-related matters, committee meetings, and Legal project coordination Maintain confidentiality in handling sensitive company and legal information Coordinate and complete all third-party Compliance and Diligence requests Manage complex travel arrangements and logistics, ensuring seamless execution of domestic and international itineraries.Prepare and reconcile expense reports in a timely manner Vendor Coordination Responsibilities Act as the central point of contact for vendors and service providers, maintaining strong professional relationships Manage the vendor onboarding process, including collection of compliance documents, contracts, and agreements Coordinate with Finance, Legal and the business to negotiate pricing and contract terms for all new and existing vendors, ensuring proper vendor documentation, risk management, and cost control Track and monitor vendor performance, renewals, contract expirations, and service-level agreements (SLAs) Assist in negotiations, renewals, and vendor communications, ensuring alignment with company policies and standards Maintain vendor database, contracts repository, and related records in an organized, up-to-date manner General Administrative Support Handle office operations as needed, including supply management, office system upgrades, and troubleshooting equipment issues Coordinate hospitality (catering, room set up, etc.) event logistics, and meeting arrangements for internal and external gatherings Provide support to other executives and team members as needed. Support cross-functional projects requiring input from Legal and Vendor Management What We Need Minimum 3 years of experience supporting senior executives, preferably in Legal, Compliance, or Finance Prior legal experience or paralegal experience is a plus! Advanced proficiency with MS Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with legal and vendor management platforms Exceptional organizational skills with the ability to manage multiple priorities and deadlines Strong written and verbal communication skills with keen attention to detail Ability to work independently and exercise sound judgment in a fast-paced environment Proven track record of handling highly confidential and sensitive information with discretion Bachelor's degree in Business Administration, Legal Studies, or related field preferred Ability to work in the Ballantyne area of Charlotte, NC Key Competencies Confidentiality & Integrity - Maintains the highest standards of discretion in sensitive matters. Vendor Relationship Management - Skilled at building and maintaining vendor partnerships while holding vendors accountable. Problem-Solving - Anticipates challenges and develops solutions quickly. Collaboration & Communication - Effectively partners with executives, colleagues, and external stakeholders. Organization & Initiative - Proactively manages complex schedules, contracts, and projects with minimal oversight. Privacy Policy This organization participates in E-Verify Our Perks Flexible Time to Recharge - Personalized Time Off for What Matters (because rest isn't one-size fits all) Future Finance Focused - Generous employer-matched 401(k) plan Community Connect- Philanthropy Committee that creates charitable initiatives Health from Day One - Comprehensive health insurance starting on day one of employment Family Matters - Competitive maternity and paternity leave Culture & Celebrations - Culture Committee with team-building events and celebrations Ideas Welcome - Encouraging thought leadership and innovation Guidance & Growth - Mentorship opportunities for career development Perk Up - Exclusive discounts on travel, tech, pets, legal, and more

WHY JOIN MILESTONE At Milestone, we aspire to advance and implement paradigm shifts for cardiac therapy. We are currently focused on developing anti-arrhythmia treatments for self-administration outside of the emergency department or hospital setting for patients with acute episodes of paroxysmal supraventricular tachycardia (PSVT) and atrial fibrillation (AFib), as well as other episodic cardiovascular conditions. In addition to our science and innovation, we are a team guided and driven by our core values. Patient needs and empowerment are continually upheld as central to our mission. Our teamwork is strengthened in an environment in which we support and challenge each other while enjoying and celebrating our achievements. We maintain an entrepreneurial, proactive, and action-oriented mindset that places high value on grit, courage, and resolve. Decision-making is based on evaluating information and an idea's merits; data-driven proposals are both supported and sought. We act individually and as a team with humility, candor, empathy, and unwavering integrity. We have been successful in attracting and empowering best-in-class talent, and we seek those with passion to join on our journey to develop treatments and to motivate change. We are excited about the possibilities of this team and what we can accomplish together. This position is responsible for providing project coordination and executive administrative support to the Vice President of Sales & CCO, as well as other commercial leadership within the commercial department. This role is based in the Charlotte headquarters office. YOU WILL BE RESPONSIBLE FOR Providing administrative support to the VP of Sales & CCO and other leaders within the commercial department. Managing calendar and event coordination for the entire commercial department, including the contract sales organization partnership. Coordinating and planning for congress, marketing programs and agency support required for conferences and association attendance. Organizing quarterly sales meetings which include travel for on-site management of arranging venues, and meeting content. Supporting the marketing team by co-creating and communicating field direction for promotional materials. Working closely with marketing for allocation and distribution of marketing materials to the sales team. Handling event planning logistics, catering, agendas, and travel arrangements for meetings. Discreetly handling confidential business and employees' issues, working closely with Human Resources. Skilled in business management support including budget templates, invoicing, and PR/PO generation. Responding to email and other correspondence to facilitate communication and enhance business processes. Interacting with supporting internal departments, as well as external vendors to direct activities and communicate effectively for seamless integration and partnership. Supporting and actings as a communication partner for all contract sales partnerships relative to commercial operations. Interacting and actings as a liaison to other administrative executives across the organization. ABOUT YOU An attitude of can do, coupled with high integrity and a strong work ethic that produces quality end results. An ability to work in a fast-paced, lean environment with the ability to pivot with agility based on demanding business needs. Minimum of five years of C-Level/VP Administrative Support and Office Management Experience. Experience as an Administrative/Business Coordinator a plus. High attention to detail and the ability to prioritize projects. Proficient in Microsoft Office (Teams, Word, Outlook, PowerPoint and Excel) Knowledge of video conferencing tools Ability to work in a small, entrepreneurial environment with limited supervision Excellent written and verbal communication and interpersonal skills Technological acumen-knowledge and ability to learn new technology Strong Attention to detail, accuracy, responsibility and ability to multi-task EEOC Statement: Milestone believes in a diverse environment and is committed to equal employment opportunities for all its employees and qualified applicants. We do not discriminate in recruitment, hiring, training, promotion, or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. Milestone will make reasonable accommodation for qualified individuals with known disabilities in accordance with applicable law. COVID-19 VACCINATION POLICY: All Milestone employees, regardless of work location, must be fully vaccinated for COVID-19. This requirement includes a booster dose once eligible. Requests for exemption for medical or sincerely held religious beliefs will be considered. EEOC STATEMENT: Milestone believes in a diverse environment and is committed to equal employment opportunities for all its employees and qualified applicants. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status. Milestone will make reasonable accommodations for qualified individuals with known disabilities in accordance with applicable law.

The Executive Operations & Bond Program Manager serves as a senior, trusted partner to the Chief Development Officer while also acting as the central operational anchor for the Horizon Development Properties (HDP) department. This executive-level role blends executive support, bond program oversight, and departmental operations leadership. The position is designed for a mission-driven professional who brings confidence, sound judgment, and a strong sense of ownership to complex, compliance-driven environments. The successful candidate will provide strategic administrative leadership to the CDO, manage and coordinate the Bond Program, and ensure the HDP team operates with structure, clarity, and consistency. This role requires discretion, executive presence, and the ability to establish boundaries while supporting multiple senior stakeholders. Key Responsibilities: Executive Support & Strategic Coordination Serve as a trusted executive partner to the Chief Development Officer, proactively managing priorities, schedules, and key deliverables. Coordinate the CDO's calendar, meetings, and executive commitments with a strategic, business-focused approach. Prepare executive-level correspondence, presentations, reports, and board materials. Attend select meetings on behalf of or alongside the CDO to capture decisions, track action items, and ensure follow-through. Act as a primary liaison between the CDO and internal teams, executive leadership, board members, legal counsel, developers, and external partners. Bond Program Management & Oversight Manage and coordinate the administrative and operational aspects of the tax-exempt multifamily bond program, including 4% LIHTC transactions. Oversee bond application intake, documentation review, and compliance coordination. Coordinate TEFRA hearings, board approvals, and closing schedules. Serve as the primary point of coordination with Issuer and Bond Counsel to manage timelines, documentation, and approvals. Maintain bond tracking systems, calendars, and status reports. Monitor post-closing compliance requirements, calculate annual fees, and coordinate invoicing and collections with Finance. Maintain and update bond-related policies, guidelines, and procedures to ensure ongoing compliance and institutional continuity. Department Operations & Leadership Serve as the operational backbone of the HDP department, ensuring administrative consistency and effective coordination across the team. Lead preparation and submission of recurring executive and board reports, including development updates and committee materials. Partner with the development team to document, refine, and institutionalize SOPs and operational workflows. Oversee department onboarding logistics, organizational charts, and readiness for new hires. Coordinate department meetings, executive briefings, and milestone events such as groundbreakings and ribbon cuttings. Act as a steady point of contact who helps manage priorities, requests, and information flow across the department. Education & Experience Bachelor's degree in Business Administration, Public Administration, Finance, Real Estate, or a related field required. 5-7 years of progressive experience supporting senior executives or managing operations in complex environments. Experience in real estate development, finance, public-sector agencies, legal, or compliance-driven organizations strongly preferred. Demonstrated experience managing multi-step, deadline-driven, and regulatory processes.

**Role Description** As an Enterprise Architect, you will play a pivotal role in shaping the technological landscape of our organization. Working closely with stakeholders across various business units, you will be responsible for designing and implementing strategic architectures that align with our business objectives and drive digital transformation in the banking industry. Architecture Design: Develop and maintain comprehensive architectural blueprints that encompass the entire IT infrastructure, applications, data, and technology platforms. **Role Objectives** + Strategic Planning: Collaborate with senior leadership to define technology strategies and roadmaps that support business growth, innovation, and agility in the banking sector. + Solution Evaluation: Assess the suitability of new technologies and solutions, conducting thorough evaluations to determine their alignment with business needs and architectural standards. + Governance and Compliance: Establish and enforce architectural governance processes to ensure compliance with industry regulations, security standards, and best practices in banking. + Collaboration and Communication: Act as a bridge between technical and non-technical stakeholders, facilitating communication and fostering alignment on architectural decisions and priorities within the banking domain. + Technical Leadership: Provide guidance and leadership to development teams, promoting architectural best practices, and mentoring junior architects with a focus on banking-specific requirements. + Risk Management: Identify potential risks and dependencies within the architecture, implementing mitigation strategies to minimize disruption to banking operations. + Continuous Improvement: Stay abreast of emerging technologies and industry trends in banking and technology, driving innovation and continuous improvement within the organization's technology stack. **Qualifications and Skills** + Bachelor's degree in Computer Science, Information Technology, or related field. + Proven experience (5+ years) as an Enterprise Architect in a large-scale enterprise environment, with experience in the banking sector preferred. + In-depth knowledge of enterprise architecture frameworks and methodologies. + Extensive working experience in workflow engineering and business process orchestration. Pega experience is preferred. ServiceNow knowledge is helpful. + Strong understanding of cloud computing, microservices architecture, API management, and emerging technologies. + Experience with Azure cloud services and solutions, financial services or Databricks preferred. + Experience with EA tools like LeanIX, Ardoq is helpful. + Excellent communication and interpersonal skills, with the ability to articulate complex technical concepts to non-technical stakeholders in the banking industry. + Proven leadership abilities, with a track record of leading cross-functional teams and driving architectural initiatives to successful outcomes. **Additional Requirements** EOE, including Disability/veterans

Job DescriptionBenefits: Competitive salary 401(k) Dental insurance Free uniforms Health insurance Parental leave Vision insurance Were looking for a reliable, flexible, and upbeat individual to join our team as a Full-Time Assistant to the CEO. This isnt your typical desk jobyoull be on the move daily, helping a high-energy CEO manage business and personal tasks efficiently and confidentially. Your day might include: Driving the CEO to meetings, events, and errands while maintaining confidentiality and professionalism. Handling time-sensitive and private information with discretion. Managing both personal and business tasks to keep operations running smoothly. Assisting with scheduling, coordination, and occasional office support. Problem-solving and adapting quickly to changing plans. What were looking for: Safe, responsible individual with a clean driving record and at least 5 years of driving experience. Dependable and discreetable to handle confidential information. Flexible, upbeat, and quick-thinking personality. Organized and proactivesomeone who loves being the go-to person. Tech-savvy is a plus, but not required. Perks: Opportunity to work directly alongside an energetic CEO in a dynamic, ever-changing environment. If you love variety, enjoy driving, and take pride in being dependable and resourceful, wed love to hear from you.

Benefits: Competitive salary 401(k) Dental insurance Free uniforms Health insurance Parental leave Vision insurance We're looking for a reliable, flexible, and upbeat individual to join our team as a Full-Time Assistant to the CEO. This isn't your typical desk job-you'll be on the move daily, helping a high-energy CEO manage business and personal tasks efficiently and confidentially. Your day might include: ✅ Driving the CEO to meetings, events, and errands while maintaining confidentiality and professionalism. ✅ Handling time-sensitive and private information with discretion. ✅ Managing both personal and business tasks to keep operations running smoothly. ✅ Assisting with scheduling, coordination, and occasional office support. ✅ Problem-solving and adapting quickly to changing plans. What we're looking for: ✔️ Safe, responsible individual with a clean driving record and at least 5 years of driving experience. ✔️ Dependable and discreet-able to handle confidential information. ✔️ Flexible, upbeat, and quick-thinking personality. ✔️ Organized and proactive-someone who loves being the “go-to” person. ✔️ Tech-savvy is a plus, but not required. Perks: ✨ Opportunity to work directly alongside an energetic CEO in a dynamic, ever-changing environment. If you love variety, enjoy driving, and take pride in being dependable and resourceful, we'd love to hear from you. Compensation: $20.00 - $25.00 per hour We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Applied Technical Services, LLC (“ATS” or the “Company”) is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States. Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services. Summary: ATS is seeking Level II Radiographers and RT Assistants to support our Indian Trail/Charlotte, NC office. Responsibilities/Duties: RT Assistants Perform tasks as directed in order to prepare components or equipment for inspections Work alongside certified technicians to help complete projects and learn activities. Interface with personnel to determine scope of work and work priorities in order to meet customer expectations. Help clean and organize equipment before, during, and at the completion of projects. Document on job training experience as assigned by management. Perform other job related tasks as assigned by supervisors. Responsibilities/Duties: Level II Radiographers Perform RT examinations of materials in accordance with procedures, codes, standards, and specifications. Set up and utilize NDT Testing Equipment for Radiographic Inspections. Be thoroughly familiar with the scope and limitations of the methods for which qualified and exercise assigned responsibility for OJT and guidance of trainees Interface with department managers and clients to determine scope of work and work priorities in order to meet customer expectations. Be able to prepare written instructions and to organize and report the results of examinations. Work independently and support team members. Perform other job related tasks as needed and assigned by supervisors. Actively participate in ATS and Client Safety Programs. Qualifications Minimum Requirements/Qualifications: RT Assistants - Meet the minimum requirements of an NDT RT Assistant, High School Diploma, GED, or equivalent; math and print reading skills; ability to used computers for data entry and report writing. Applicants with documented prior NDT classroom training or OJT preferred. Level II Radiographers - Meet the minimum requirements of an NDT Level II RT Technician; provide documentation of education, training, and experience in the applicable NDT method(s); have a working knowledge of industrial environments and general manufacturing processes; ability to effectively communicate with other departments, and customers to report issues and solve problems. Documented experience with DR and/or CR X-ray imaging and processing as required. State or IRRSP card required. Additional NDT certs are a plus. High School Diploma, GED or equivalent. Completion of a 40 Hour Radiation Safety Course preferred. All applicants require the following: Ability to learn and comply with all company policies and procedures. Excellent communication skills written and verbal. Applicants must pass a drug screen and have a valid driver's license with a clean driving record. “U.S. Persons” Only: A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (“ITAR”). Accordingly, the company will consider only “U.S. Persons” for this position. A “U.S. Person” includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., “green card” holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process. Work Conditions: Must be able to wear safety equipment as required by the safety department for personal protection. Work from heights on scaffolding, ladders, elevated platforms, man-baskets, etc. Work in confined spaces which will require crawling, stooping, climbing, etc. Work in around operating equipment and industrial environments. Work with radiation and hazardous materials such as cleaners, penetrants, film developing chemicals, etc. Work shifts up to 12 hours/day and 7 days/week and travel for extended periods of time Ability to lift and carry 100 pounds. Benefits: ATS offers excellent wages and advancement opportunities. ATS full-time employee benefits include: medical, dental, vision, 401k, vacation, personal time, and bonuses. EOE/AA/M/F/Vet/Disabled ATS is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.