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  • Senior Executive Assistant

    Hillrom 4.9company rating

    Executive assistant job in Round Lake, IL

    This is where your work makes a difference. At Baxter, we believe every person-regardless of who they are or where they are from-deserves a chance to live a healthy life. It was our founding belief in 1931 and continues to be our guiding principle. We are redefining healthcare delivery to make a greater impact today, tomorrow, and beyond. Our Baxter colleagues are united by our Mission to Save and Sustain Lives. Together, our community is driven by a culture of courage, trust, and collaboration. Every individual is empowered to take ownership and make a meaningful impact. We strive for efficient and effective operations, and we hold each other accountable for delivering exceptional results. Here, you will find more than just a job-you will find purpose and pride. Your Role at Baxter This is where we make life-saving products As a Senior Executive Assistant supporting the Round Lake Drug Delivery Senior Leadership Team, you will play a critical role in enabling high‑level decision‑making, communication, and organizational excellence. You'll partner closely with Global Vice Presidents, Directors, and key stakeholders-both internal and external-while managing confidential and sensitive information with exceptional professionalism. Your Team Baxter is focused on saving and sustaining lives by finding solutions to complex problems. Each day, the manufacturing team strives to create quality products for our customers-and are sometimes met with unforeseen issues to solve. The high-caliber talent at Baxter meets these challenges head-on, as a team, to create products with the customer's needs top-of-mind. We build relationships with each other to get work done. As a multidisciplinary environment, we are always learning from others and exchanging ideas. This means we are open to new opinions and encourage Baxter employees always to be their authentic selves and celebrate our various backgrounds. A manufacturing facility is a high-energy environment with little downtime. We have robust processes that ensure our employees are safe and healthy-both mentally and physically. We pride ourselves on being top of the line regarding cleanliness and safety. What you'll be doing Providing dedicated administrative support to the Round Lake Drug Delivery Senior Leadership Team, including handling confidential and highly sensitive information. Professionally interacting with Global Vice Presidents, Directors, and key customer groups across the organization as well as outside of Baxter. Coordinating and managing projects for senior leaders, including event planning and on‑site activities. Creating and preparing communications, reports, and complex presentations. Developing and maintaining critical databases and spreadsheets to support site operations. Leading internal communication channels, including plant‑wide TVs, designated posting boards, and internal websites. Coordinating domestic and international travel arrangements. Managing schedules and calendars and preparing expense reports. Applying, implementing, and occasionally training others on internal policies. Collecting, compiling, and reporting monthly data for management reporting. Learning, understanding, and applying quality standards, SOPs, and cGMP requirements. What you'll bring High school diploma required; some college coursework preferred. Candidates must not be allergic to penicillin or cephalosporins. Minimum 5 years of administrative assistant experience. Exceptional professionalism with strong verbal and written communication skills. Ability to multitask, prioritize, and independently handle complex projects with minimal direction. Strong attention to detail and high organizational capability. Advanced proficiency in PowerPoint, Word, Excel, Outlook, and comfort with internet/intranet applications. We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more open with our pay practices. The estimated base salary for this position is $64000 - $88,000 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time. US Benefits at Baxter (except for Puerto Rico) This is where your well-being matters. Baxter offers comprehensive compensation and benefits packages for eligible roles. Our health and well-being benefits include medical and dental coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance. Financial and retirement benefits include the Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount, and the 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching. We also offer Flexible Spending Accounts, educational assistance programs, and time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave. Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits. Join us and enjoy the competitive compensation and benefits we offer to our employees. For additional information regarding Baxter US Benefits, please speak with your recruiter or visit our Benefits site: Benefits | Baxter Equal Employment Opportunity Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic. Know Your Rights: Workplace Discrimination is Illegal Reasonable Accommodations Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information. Recruitment Fraud Notice Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.
    $64k-88k yearly Auto-Apply 1d ago
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  • Executive Assistant

    Furststaffing

    Executive assistant job in Loves Park, IL

    We are seeking a highly competent, organized, and experienced Executive Assistant to provide comprehensive support to a busy executive. The ideal candidate is proactive, emotionally mature, and capable of working independently with minimal direction. This role requires exceptional attention to detail, strong time-management abilities, and the ability to manage complex scheduling and administrative tasks in a fast-paced environment. Key Responsibilities Maintain and optimize a dynamic executive calendar. Schedule meetings, appointments, and travel arrangements while anticipating conflicts and prioritizing accordingly. Coordinate with internal and external stakeholders to ensure seamless scheduling and communication. Manage incoming emails, calls, and requests; prioritize and respond on behalf of the executive when appropriate. Prepare, edit, and format documents, reports, presentations, and correspondence. Track deadlines, follow up on action items, and ensure commitments are met. Process invoices, pay bills, and track expenses with accuracy and confidentiality. Assist with budgeting, expense reports, and reconciliation. Manage vendor relationships and maintain organized administrative systems. Work autonomously to solve problems, anticipate needs, and take initiative without waiting for direction. Exercise sound judgment, especially when handling sensitive or confidential information. Stay proactive in keeping the executive informed and prepared. Demonstrate exceptional discretion, reliability, and emotional intelligence. Maintain composure and professionalism in high-pressure or rapidly changing situations. Qualifications 5+ years of executive support or administrative professional experience. Strong proficiency in Microsoft Office Suite / Google Workspace. Exceptional organizational and time-management skills. Ability to manage multiple priorities and meet strict deadlines. Excellent written and verbal communication skills. High level of integrity, discretion, and emotional maturity. Experience managing financial tasks (invoices, bill pay, expense reporting) preferred. Benefits:Salary $65-80k/year, depending on experience. Medical, dental, retirement plan, paid holidays and vacation. Please apply directly to the Executive Assistant position or contact Rachel w/any questions at rachel.thomann@furstpros.com or 815-997-1417.
    $65k-80k yearly 39d ago
  • Marketing Manager & Executive Assistant

    Simonswerk North America LLC 4.2company rating

    Executive assistant job in Whitewater, WI

    SIMONSWERK North America, Inc. has established itself as a leader in manufacturing high-quality hinge systems for residential, heavy-duty, and commercial applications for over 125 years. Dedicated to innovation and excellence, the company prides itself on building long-lasting relationships with customers through superior products and service. We are seeking an energetic and detail-oriented Marketing Manager & Executive Administrative Assistant to join our dynamic team. This dual-role position offers an exciting opportunity to lead marketing initiatives while providing essential administrative support to our executive team. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, project coordination abilities, and a proactive approach to office management. A results-driven and detail-oriented professional with extensive experience in marketing management and executive support. Skilled at aligning creative marketing strategies with executive objectives and ensuring seamless coordination across departments. Demonstrated success in building and managing relationships with advertising agencies, organizing trade shows, leading digital and social media campaigns, and supporting new product introductions in close collaboration with Product Management. Combines strategic thinking, creativity, and strong organizational abilities to strengthen brand presence, increase market visibility, and support business growth. Experience in promoting design-oriented building products is particularly valuable, providing a deep understanding of aesthetics, architecture, and the needs of designers, builders, and specifiers within the premium construction and design industry. Key Areas of Expertise: Marketing Strategy & Brand Development: Plans and executes integrated marketing initiatives that support brand positioning and drive sales. Product Launch Support: Collaborates with Product Management to develop go-to-market strategies, marketing materials, and launch campaigns for new products. Agency Collaboration: Manages relationships with advertising, PR, and design agencies to deliver creative, brand-consistent campaigns. Trade Show & Event Management: Leads the planning, coordination, and execution of trade shows and industry events, ensuring a strong and cohesive brand presence. Digital Marketing & Social Media: Designs and manages content strategies for LinkedIn, Instagram, Facebook, and other platforms to engage audiences and highlight design-focused product applications. Executive Administrative Support: Provides comprehensive support to senior leadership, including calendar management, travel arrangements, meeting preparation, and handling of confidential correspondence. Cross-Functional Collaboration: Acts as a liaison between Marketing, Product Management, Sales, and external partners to ensure effective communication and alignment across all projects. Collaboration with Parent Company: Works closely with SIMONSWERK Group Marketing in Germany, particularly on corporate design, and proactively leverages available resources and support. Profile Summary: This dual-role professional combines the creativity and design awareness of a marketing manager with the precision, reliability, and strong communication skills (both verbal and written) of an executive assistant. The ideal candidate works well under pressure, meets stringent deadlines, and thrives in a fast-paced, design-oriented environment. With proven organizational expertise and experience promoting premium building products, this individual plays a key role in elevating brand image, supporting product launches, and ensuring that both marketing and executive initiatives are executed with excellence. A Bachelors degree with an emphasis in marketing and a proven track record in marketing with a minimum of five years of experience are required.
    $38k-55k yearly est. 7d ago
  • KidsWorld Team Executive Assistant

    Christ Community Church 4.4company rating

    Executive assistant job in South Elgin, IL

    Are you that unique individual who loves the thought of tracking attendance and running stats, or managing security protocols and ministry policies? Do you love raising up volunteer teams, pouring into them, and watching them grow, equipped and empowered to serve God to their fullest? Does the idea of being part of a great team who are impacting children with the love of Jesus fill you with excitement? The KidsWorld team executive assistant plays a vital role on the children's ministry staff team by managing all aspects of logistics and operations for children's programming and events. Our ideal candidate will be a people person who balances a love of people with attention to detail and strong computer and administrative skills. Recruiting, developing, and deploying volunteer teams is a vital part of this role. This full-time exempt role does require working during weekend services, with one weekend off per month. If this sounds like a perfect fit for the way God wired you, we would love to talk with you! Click here to view full job description
    $41k-59k yearly est. 60d+ ago
  • Administrative Assistant III (Part-Time)

    Elgin Community College 4.0company rating

    Executive assistant job in Elgin, IL

    About ECC: Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person-students, staff members, faculty members, and campus visitors-feels valued. The work of each ECC employee is central to the college's mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie. Work Schedule: M-F Hours TBD Rate of Pay: This is a Part-Time Support Staff position at grade 11, with an hourly pay rate of $17.55 to $23.39 The offer will be based on education and experience, in alignment with the College's compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable. Benefits: Retirement Plans (Pension, 457b, 403b) Paid Time Off Professional Development/Expense Tuition Reimbursement Employee Assistance Program (EAP) FLSA Status: Non-Exempt Grant Funded: No Job Summary: An employee in this classification performs work of routine difficulty by providing administrative support to the department. Work is distinguished by the ability to collaborate and interact with the faculty, staff and students. Immediate supervision is received by the assigned manager. Required Knowledge, Skills & Abilities: Associate's degree (AA) or equivalent from two-year college or technical school with a minimum of 3 years related administrative experience or equivalent combination of training and experience. Considerable skill in the use of the Microsoft Office Suite, including but not limited to Word, Excel, Access and Publisher Considerable skill in organizing work to meet established deadlines while maintaining attention to detail. Working skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds. Working skills in verbal and written communication. Working skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology. Must be available to work a flexible schedule, including evenings and weekends when required by the department's needs. Desired Knowledge, Skills & Abilities: Working skill utilizing databases, including enterprise-wide databases (e.g. Colleague). Essential Duties: Perform a variety of administrative and clerical duties for the department, including, but not limited to: Collect and prepare information for reports, proposals, documents, etc. Receive, sort, file and retrieve documents, exercising discretion when working with confidential information. Research and process documents to update and maintain files/records. Establish and maintain filing systems. Compose, format and type routine correspondence, reports and other documents. Verify discrepancies and make corrections. Coordinate office and departmental activities. Coordinate calendars, schedules, training, travel arrangements, meetings and special events. Post information on college intranet and other electronic communication systems. Greet and assist office/department visitors. Answer and route telephone calls. Enter and retrieve data and information from computer systems and software applications. Disseminate information. Assist with projects that are central to the operation of the department/office. Order office and program supplies, including arranging for equipment maintenance. Responsible for departmental accounting, including, but not limited to: Process requisitions for accounts payable. Initiate budget transfers. Monitor department budget accounts. Generate budget reports. Track general ledger accounts. Address payment inquiries. May reconcile department purchasing card expenses. Maintains required training, licensure and/or certifications Maintains confidentiality of privileged information and adheres to applicable privacy laws Demonstrates sensitivity, understanding and respect of diverse populations within the workplace. Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work. Adheres to department guidelines for attendance and punctuality Other Duties: Assist in the review and monitoring of leave requests, timesheet submission, and other human resources/payroll-related activities. May assist in inputting the division's course offerings each semester into the college's enterprise-wide database system (e.g. Colleague), maintain changes/updates, coordinate faculty contracts and resolve room conflicts. May order and distribute textbooks and supplemental materials for faculty. May assist in maintaining division course outlines using the college's curriculum management software. Perform other job-related duties as assigned which pertain to the job description. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department. Physical Demands: Sedentary (up to 10 lbs occasionally, sitting most of the time) Visual Acuity: Close visual acuity (e.g. computer, assembly) Work Environment: Moderate noise Environmental Conditions: Typical office or administrative Current SSECCA Union Member Information: The initial posting date for this position is 08/25/2025. Elgin Community College Support Staff Association (SSECCA) members that apply by 09/02/2025 and meet the posted minimum qualifications will receive full consideration. Equal Employment Opportunity Statement: Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers. In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College's EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.
    $17.6-23.4 hourly 60d+ ago
  • Executive Administrative Assistant

    Jobsultant Solutions

    Executive assistant job in Rockford, IL

    The position is actually part-time at 15-20 hours each week with Nov 2022. The hours weekly might increase to 24-30 every week after November 2022. Benefits are not featured. This is actually a remote control role that will demand communicating along with the administrator, venture employee, and consumer by means of e-mail, telephone, as well as Microsoft Teams. Responsibilities/Administrative Help: Responsible for organizing task digital documents (e.g., creating job-, contract-specific folders) as well as upon ask for, aiding along with coordinating and generating technological documentations as well as discussions. Behind administration and improve of course user guides. Responsibilities/Regulatory Support: Responsible for examining environmental documents and using regulative observance criteria. In charge of entering into data into an online database and also performing assessment of electronic material versus well established regulatory requirements. Behind conducting governing research study. Behind keeping an eye on a job email mailbox, where e-mails are actually gotten from airport clients as well as project subcontractors. Need to recognize the client Standard Operating Procedures to correctly deliver assistance to client field areas. Needed Abilities: Organized go-getter with attention to detail. Capability to operate from another location and also independently; ability to work in a hectic environment, multi-task and successfully and also successfully focus on the work. Ability to track the standing of tasks. Ability to correspond effectively and also skillfully (using phone and also e-mail) to a wide variety of audiences. Superb verbal and also in black and white communications abilities. Skilled in information entry. Skilled in Microsoft Office, featuring Groups, Viewpoint, Word, Excel, and Power Aspect (e.g., capacity to input information, layout, and also printing Excel spread sheets; capability to sort and also filter records in Excel). Proficient in Adobe Performer (e.g., ability to manipulate and edit data). Ability to create as well as sustain systems for electronic submission of technological documentations as well as correspondence. Have To- Riches (Hard Capabilities). Proficient in Microsoft Office & Adobe Performer. Recognition of environmental rules. Should- Haves (Soft Capabilities). Skilled in records access and QAQC. Client service knowledge. Degree Criteria. Level Preferences. Associates or even Undergraduate's level as well as 2+ years of business related expertise of a progressively responsible attributes. Workplace, Projects, & Staff Overview. Review of job environment/workspace. Distant. Exactly how will this role interact and sustain the staff? Measurements of crew? Daily interaction along with the team. Quality assurance to make certain conformity. Nice-To- Haves (Tough Abilities). Understanding of ecological rules. Particulars of the task this duty are going to support. Assessing environmental documentation as well as using regulatory conformity requirements. What is a traditional job day? Using the online data bank for numerous duties as well as email help. Any sort of growth & growth options within role/greater staff? Yes.
    $37k-55k yearly est. 60d+ ago
  • Executive Assistant for the Senior Vice President

    Judson University A Baptist Institution 4.2company rating

    Executive assistant job in Elgin, IL

    The role of the Executive Assistant is to assist the Senior Vice President in planning events, record keeping, maintaining SVP calendar, assist with board preparation and parent newsletter. This individual will also assist with data entry, and other duties as assigned. Administrative Responsibilities Schedule meeting, take minutes in meetings, assist with scheduling department meetings. Manage Board of Trustee's Student Life Committee agenda, minutes, scheduling. Manage 2 commencements per year. Manage diploma printing Map out Parent Newsletter and work alongside the Director for Student Success and Family Engagement. Assist with data entry for transcripts. Required Education and Experience Minimum Associate of Arts/Science Degree. Must have excellent oral, written, and interpersonal communication skills to effectively interact and communicate with students and adult program personnel Must be results oriented and able to organize, prioritize, and manage multiple activities while paying close attention to detail. Commitment to Christian higher education and spiritual formation Salary & Benefits Salary is commensurate with education and experience. About Judson University Judson University is a Christian institution representing the Church at work in higher education. Its campus is located along the picturesque Fox River in the city of Elgin just 36 miles northwest of Chicago, Judson is home to over 1,100 students from 42 states and 28 countries. We offer more than 50 undergraduate majors, minors, and pre-professional programs; eight master's degrees and three doctoral programs. Judson University has an established policy of equal academic and employment opportunity. This policy is applied to all qualified students, employees, and applicants for admission or employment, in all University programs and activities, without unlawful discrimination based on race, color, national origin, religion, sex, age, disability, or military or veteran status.
    $34k-40k yearly est. 4d ago
  • Executive Administrative Assistant

    Meyers Pet Care

    Executive assistant job in Roscoe, IL

    Job DescriptionSalary: Compensation is negotiable, depending on experience. Performance based bonus upon approval. EXECUTIVE ADMINISTRATIVE ASSISTANT TO KENT & GWEN MEYER GENERAL DESCRIPTION We're searching for the one in a million to assist Kent and Gwen with honesty, integrity, and responsibility at their core who are motivated to help Meyer's accomplishing their vision. We know you are out there so we have a plan in place to make the transition smooth for our next assistant. Being part of Meyer's Pet Care team is more than a job; this is a career formed out of the response to a calling and a love for the work. We need someone who has a 70/30 split administrative/personal support brain. The right brain and the left brain must be firing on all cylinders. We need someone who balances the details both administratively and the personal assistance of the Meyer family. Can you coordinate travel, event details and trainings? Can you research and gather information for special projects? Can you assist in planning fun events, celebrations, and contests for the team? Can you attend team meetings, take notes, create agendas, coordinate catering, and follow up on deliverables? Can you get on board with supporting Kent and Gwen and help bring out the best for the team and customers with your gifts? This is the stuff we work through daily, so are you up to the challenge? What winning looks like: You are collaborative, you enjoy round tables and knocking around an idea until it clicks. You play an active role in communication, development and execution. You can hustle. You articulate ideas and intangibles well. You have a deep sense of empathy for the people we serve. You laugh when things are funny. You have great discernment and are a gatekeeper. You firmly believe in what we are doing. Youre excited to work with Gwen, who can dig into a pepperoni pizza and an itemized budget with the same level of intensity and excitement. And by the way, were not stuffy and corporate around here. We wear blue jeans. We protect our culture and care about your work environment. Our leadership really communicates and listens! Because of that, we offer perks, the basic benefits plus things such as . . . Simple IRA retirement match on first 3% Ongoing personal and professional development training by the best in the industry Core values that promote work-life balance, excellence in the ordinary, and a self-employed mentality Working with amazing people in a culture where we recognize each others wins and celebrate together often with lunches, fun activities such as our company-wide Battle of the Sides, and one legendary Christmas Party Meyers organization is about people and their dogs. Its about helping people and INSPIRING them to do with and more for their dogs. We are a group of energetic, motivated people who love what we do and are looking for other like-minded, high-quality people to join us. We offer exciting opportunities that will challenge your abilities, expand your skills and reward your contributions. Pet care is the core of our operations at Meyers but there are a lot of moving parts to make all things happen. You are joining a team that strives to take customers all the way to Wow!, doing work that matters. Meyers has a strong sense of community with many staff being part of the team for over 10 years building, innovating, and being part of something bigger than themselves. This is NOT an entry-level role, or for someone looking to get their foot in the door. Were looking for someone who loves administrative work and is passionate about the mission of Meyer's Pet Care. Day-to-day, you will be a jack of all trades, working right beside Kent and Gwen. Its true, no two days will be the same. We have a lot of fun and we love the customers and pets we get the privilege to work with. REPORTING RELATIONSHIP This position reports to the owners. SKILLS & REQUIREMENTS NEEDED 3+ years of experience in an administrative role Strong Outlook calendar experience and Microsoft Office programs Detail-oriented and ability to multitask while maintaining a positive attitude Ability to anticipate needs before they occur Strong connection to the mission of Meyer's Pet Care Have a desire for doing work that matters Ability to complete tasks independently or with a team without direct supervision Impeccable communication and interpersonal skills EOE STATEMENT We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. The above information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description at any time.
    $37k-55k yearly est. 5d ago
  • Executive Administrative Assistant to the Provost and Dean of the College

    Beloit College 4.0company rating

    Executive assistant job in Beloit, WI

    This position serves primarily as executive assistant to the Provost and Dean of the College for Academic Affairs. This position performs complex administrative work dealing with a wide variety of situations involving the clerical, administrative, and operational functions of the office and requires a high degree of individual judgment and initiative with minimal instruction or supervision. The ability to communicate effectively with students, faculty, staff, and others is essential. Academic Affairs has responsibility for developing and evaluating academic programs and staff, guiding academic planning and faculty initiatives, and ensuring effective collaboration between the academic program and student life. Schedule: Full-Time: 10 months Part-Time: 10 weeks during the summer Benefits: Year-round benefits. Characteristic Duties and Responsibilities: Provost's Office Accounts Management * Manages Academic Affairs accounting, including approving credit card statements and expense reimbursements for faculty and academic staff reporting to the provost; archives and tracks expenditures, as appropriate. * Assists faculty with agreements/contracts for outside vendors, adding provost's signature as needed, and with related requests for payments for outside vendors, as needed. Provost's Office Event Management * Organizes and coordinates all Academic Affairs activities and events, including the annual Faculty/Staff Recognition Party and Honors Day awards ceremony. Associated duties include * coordinating event setup, catering, logistics, print/online materials, and support with other campus offices, as needed; * executing event communications with the campus community; * in collaboration with the Advancement Office, managing the selection processes for numerous student awards and collecting recipient details; tracking individual award budgets and coordinating fund disbursement; managing post-award disbursement and alumni notifications. * managing the selection processes for the Underkofler award and Kang prizes. Management of these events demands precision, multitasking, and cross-department coordination to ensure a seamless event and celebratory experience for recipients and all in attendance. General Provost's Office Management * Assists in Academic Affairs communications. * Manages Provost's calendar and makes travel arrangements, as needed. * Assists with external reviews of departments and programs, as needed. * Assists department chairs with lodging and travel arrangements for faculty search candidate visits, as needed. * Manages committee elections and appointments process, including form management, verifying eligibility, managing mailings, and maintaining accurate voter lists. Works with the Faculty Status & Performance (FS&P) Committee and other campus offices to confirm appointments. * In consultation with the provost and major committees, constructs and distributes Academic Senate agenda and materials, attends Senate meetings, and takes and produces minutes. * Attends and provides technical support for the Learning & Teaching Committee of the Board of Trustees. Takes and produces minutes. * Assists the Provost in managing student appeals and honors term applications. * Manages the Academic Affairs website. * Updates the Administrative Policy Manual (APM) regarding Academic Affairs matters, as needed. * Serves as Academic Affairs Support Staff Liaison (coordinating events/answering questions/fielding concerns). * Manages office needs; responds to phone, email, and written communications. Performs similarly related duties as assigned Credentials and Experience: * Preferred Bachelor's degree or equivalent experience and training. * Minimum of three years of progressively responsible administrative experience. Knowledge, Skills, and Abilities: * Computer literacy and accounting/budgeting knowledge essential; database knowledge preferred. * Proficiency creating and managing spreadsheets and analyzing data. * Commitment to developing, and contributing to, aworkenvironment welcoming to people with diverse backgrounds, identities, and experiences. * Understanding of and commitment to the mission and goals of a liberal arts education. * Advanced computer skills required, including experience with Google Workspace, Microsoft Windows, and Office systems. * Ability to effectively prioritize, plan, and organize multiple tasks and projects and meet deadlines using diplomatic and organizational skills and a good memory. * Exceptional ability to communicate effectively, both in writing and orally, with a wide variety of constituencies, including trustees, faculty, staff, students, and the public. * Knowledge of office accounting. * Ability to take initiative, think critically, and solve problems. * Excellent interpersonal skills. Adept at listening, anticipating, and responding to the needs of individuals and programs. * Ability and commitment to maintaining confidentiality as it relates to salary and personnel information. * Strong attention to detail in all areas of work including proofreading and project follow-through. * Ability to work independently with minimal oversight. * Dedicated to teamwork in assisting fellow staff members. * Flexibility and willingness to adapt to changing activities, expectations, and responsibilities. Physical Requirements: This position is located on the third floor, and the employee must be able to travel between floors multiple times per day. Please note that restrooms are located on a different floor. The employee must also be able to lift and carry items weighing up to 20 pounds. The intent of this is to provide the general nature and level of work required of employees who are assigned to this classification and shall not be constructed as an all-inclusive list of duties and responsibilities. Employees may be instructed to perform job-related duties and responsibilities other than those specifically presented in this description. The intent of this job description is to provide the general nature and level of work required of employees who are assigned to this classification and shall not be constructed as an all-inclusive list of duties and responsibilities. Employees may be instructed to perform job-related duties and responsibilities other than those specifically presented in this description. How to Apply To apply send a cover letter, resume, and names and contact information of three professional references. Begin Your Application
    $34k-49k yearly est. 9d ago
  • You love to help Seniors? they are looking for someone to assist them!

    Deerfield 4.4company rating

    Executive assistant job in Round Lake, IL

    Benefits: 401(k) matching Flexible schedule Health insurance Paid time off If you are looking for a homecare company that cares about their employees than look no further! We focus on what is important to our Care Professional and understand that YOU are the HEART and Backbone of our company We service all LAKE COUNTY AREA!!!!!!!!!!! Ideal Candidate Mush have: At least year of experience in the field Why Assisting Hands Homecare? Office open 24/7 -emergency on-call you will always speak to live person Health insurance IRA-Matching up to 3% Paid Leave Competitive Pay Mileage reimbursement weekly pay Referral Program flexible schedule Available shifts: Part-time/ Full-Time Days, Nights, Evenings and overnights Job Requirements: Must pass Background check Pass E-Verify flexible schedule Driver's license Reliable Transportation Pay: $18.50-$22.00 per hour Responsibilities are: Deliver compassionate in-Home care caregiving services including personal care meal preparation Assist with daily activities like grooming, errands, and light housekeeping to promote in Senior Living Environments. Monitor client well-being, report changes to care Coordinators and follow care plans for home health aide duties. Hoyer lift, transferring, gait belt Bed bound clients Join us we are making difference in our seniors Lives! call to schedule an interview with us don't wait! or call to schedule an interview with our Hiring Manager Karen! Compensation: $18.50 - $22.00 per hour Assisting Hands Home Care prides itself on offering compassionate, dependable home care to their clients across the US. Their unparalleled reputation of quality home care covers a broad spectrum of services ranging from aging care for the elderly, post-surgery care, transitional care from a hospital or rehab, to post maternity care for those mothers who need care after the birth of their child. Aside from the company's mission for quality home care and passion for the value of family, one of the other reasons that Assisting Hands has provided such exceptional care to their clients is due to their high standards for hiring. According to the company's Vice President, Gail Stout, Assisting Hands Home Care believes that the caregivers are the face of the company. “Our agencies hire caregivers that first and foremost align with our company's core values.” Gail went on to explain that their agencies do a complete interview process of each hiring candidate. “We look for the three most important qualities in our caregivers which is professionalism, empathy, and strong communication skills.” Additionally, the agencies do a comprehensive background screening, training and verification of skill competency. “Each AHHC agency has a robust pool of caregivers but we are always looking to hire additional caregivers that meet our guidelines and criteria for caring for our clients,” Gail said. According to some of the agencies' caregivers, Assisting Hands motivates their employees to give the best care possible. “They treat their caregivers with very high standards,” said Fatima L. She went on to say that the company strives to provide quality care to their clients for all their individual needs. “Because of this quality care it makes a great difference to all elderly clients and their families.” Some of the other comments made by various Assisting Hands caregivers are “I applaud this company for the high standards and ethics that I have witnessed…” - Julie J. “I have worked for home care companies in the past and none of them are at all like Assisting Hands Home Care. I feel like a genuinely valued employee.” Kelsey L. “What I have experienced since working at AHHC is that the company truly cares about its clients just as well as its employees. They are always willing to help and go the extra mile to meet everyone's needs.” LaEasha G. Assisting Hands Home Care and their employees believe that there is value to offering dependable care and compassion to those in need which is witnessed on a daily basis by both the staff and the clients. No matter what service is being provided, from light housekeeping and making meals to helping with bathing and grooming needs, caring for others with dignity and dedication is paramount to Assisting Hands Home Care which is reflected in AHHC caregivers.
    $18.5-22 hourly Auto-Apply 15d ago
  • Executive Administrative Assistant

    Workoo Technologies

    Executive assistant job in Elgin, IL

    The Executive Office plays an integral role in setting and advancing strategy and in supporting and enhancing the firms distinctive culture. Our goal is to provide our people, clients, shareholders and the broader public with information about the breadth of our global efforts, highlight our focus on delivering sustainable, long-term returns for our shareholders and demonstrate our commitment to making an impact on the communities where we live and work and on society more broadly. YOUR IMPACT The Executive Office is seeking to add a highly motivated Administrative Assistant within the Office of the Board Secretary. This role is to support the Group Board of Directors , which works to promote the interests of shareholders, and to ensure a common set of expectations as to how the Board, its various committees, individual directors and management should perform their functions. Previous experience in supporting senior executives is preferred as well as the ability to work well under pressure in a busy and dynamic environment. Job Duties: Support the scheduling and execution of complex, in-person and virtual Board meetings, including coordination of high-volume domestic and international travel, transportation and accommodations Liaise closely with administrative assistants of internal executive leadership on scheduling and meeting execution needs Track requests needed from internal stakeholders and work with senior executives to ensure that responses are provided in a timely manner Maintain briefing materials and talking points for meetings and speaking opportunities. Liaise with other divisions to coordinate materials as needed Maintain an extremely detailed calendar and related logistics Timely processing of expense reports and director reimbursements Assist in other Board/Director matters as needed, including but not limited to, preparing correspondence and other communications, file organization, research, archiving Interact with senior level business leaders in a professional and effective manner both in person and written Can be relied upon to do the job as well as being willing to help other team members when needed Maintain understanding of firm policies Qualifications: Excellent interpersonal and communication skills, both written and verbal High attention to detail, strong organizational skills and excellent follow-through Trustworthy to handle highly sensitive and confidential information Highest degree of integrity, professionalism, diplomacy and discretion required Comfortable working with people at all organizational levels, particularly the senior-most leadership levels Ability to work well under pressure, adapt to unexpected events, and prioritize and multi- task in a deadline driven environment Must have excellent judgment and be resourceful Team player with a positive attitude Knowledge of general business, corporate and government cultures Strong proficiency in MS Word, Excel, PowerPoint and Outlook Were committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
    $37k-55k yearly est. 60d+ ago
  • Medication Administration Aide Nursing Home St Elizabeth

    Lindengrove Communities 3.9company rating

    Executive assistant job in Janesville, WI

    Bring your passion for helping seniors to St. Elizabeth, an Illuminus Community! Every day, Medication Administration Aides (MAAs) have the opportunity to make a meaningful difference in the lives of our residents, fostering genuine connections and creating vibrant communities where seniors can thrive. Candidates must already have (or be enrolled) in the additional Medication Administration Aide training required for working in a nursing home. CBRF/AL medication training does not qualify. * $20.25-$23.00 per hour * Hiring bonus available. * Shift differential for PM and NOC shifts * Current openings: PRN In this role, you will prepare, administer and record medications as directed and per policy, and assist with resident ADLs while maintaining accurate documentation, charting and adherence to company and HIPPA policies. Requirements * High School Diploma or equivalent * Certified Nursing Aide (CNA) Certification required. * Certified by the State of Wisconsin for medication administration. CBRF/AL medication training does not qualify. * Maintained working 100 hours as a Med Admin Aide and 4 hours of medication training per calendar year since completing program. CAREER PATH SUPPORT: If you aspire to further your education and become a Licensed Practical Nurse (LPN) or Registered Nurse, we're committed to supporting your growth by providing tuition reimbursement. Benefits * Employee Referral Bonus Program. * Educational Advancement/Training Opportunities (Wound care, IV administration etc., provided by our Illuminus Institute or Other External Qualifying Educational institution) * Paid Time Off and Holidays acquired from day one of hire. * Health (low to no cost), Dental, & Vision Insurance * Flexible Spending Account (Medical and Dependent Care) * 401(k) with Company Match * Financial and Retirement Planning at No Charge * Basic Life Insurance & AD&D - Company Paid * Short Term Disability - Company Paid * Voluntary Ancillary Coverage * Employee Assistance Program * Benefits vary by full-time, part-time, and PRN status. St. Elizabeth Home, an Illuminus Community, offers long-term care and short-term rehabilitation in a skilled nursing setting. Originally founded in 1967, St. Elizabeth is located just blocks from downtown Janesville in the beautiful Courthouse Hill Historic District between Upper Courthouse Park and Jefferson Park. Although small enough to make everyone living and working on campus truly feel like a family, St. Elizabeth offers those we care for a wide range of services and support. We are a not-for-profit, community-based organization serving persons of all faiths. No matter your situation or beliefs, our purpose is to provide care that transcends. Illuminus is a faith-based, not-for-profit senior living management company dedicated to serving older adults and families throughout the Midwest with skill and compassion. We own or manage over a dozen communities in Wisconsin and beyond, offering independent senior housing, assisted living and memory care, skilled nursing and rehabilitation, low-income senior housing, home health and hospice services via Commonheart, management support and consulting. The people of Illuminus are not just our colleagues, our employees, our residents-they are our parents, our grandparents, our partners, ourselves. We serve others with gratitude, dignity, hope and purpose. We believe that the right care can and will transform us all. Salary Description Starting at $20.25/hour and based on experience
    $20.3-23 hourly 15d ago
  • Tax & Consulting Admin Specialist - Rockford or St. Charles, IL

    Savant Wealth Management

    Executive assistant job in Rockford, IL

    Join our dynamic Tax Team as an Admin Specialist, where you'll play a key role in supporting financial planning, wealth transfer, and tax services-collaborating across teams and with clients in a fast-paced, client-focused environment. If you're organized, communicative, and thrive on making an impact, we want to hear from you-this role can be based in either our Rockford or St. Charles office. As a member of the Tax Team, the Admin Specialist performs an array of clerical and administrative duties, unique to an assigned area, as well as special activities as described. This role supports the Tax Team as a whole and may focus more in one particular area, such as financial planning, wealth transfer, and/or tax and business services. The Admin Specialist maintains a high level of communication with members of the team, with other teams such as the Advisory Team, in addition to our clients; all while maintaining a positive and client centric approach. For nearly 40 years, Savant Wealth Management has served as a trusted advisor to established individuals, families, and businesses seeking clarity and confidence in their financial lives. We are a fee-only, independent, fiduciary wealth management firm providing comprehensive guidance on investments, financial planning, tax and business consulting, estate planning, trust services, and family office support. At the heart of our firm is a culture of lifelong learning-one that values curiosity, continuous improvement, and helps our clients build their ideal futures. If you want to be part of a culture that is defined by strong values - Savant is right for you. The Tax Admin Specialist can expect to focus in the following areas: Exhibit polite and professional communication while promptly answering phone calls and email messages, and notifies staff members of important information Communicate with Advisory on the status of clients' information submission and return preparation Communicate with Clients on the status of their document submission and their return progress Carry out administrative duties such as filing, typing, copying, binding, scanning etc. Schedule meetings based on staff and room availability Prepare communications, such as memos, letters, emails, invoices, reports and other correspondence Create and maintain filing systems, both electronic and physical Provide information by answering questions and requests Make restaurant reservations or order food to be delivered for team events Assist with team mailings and maintain client mailing lists Assist clients with Portal issues or questions regarding uploading documents Post copies of Tax Returns to Portal and or SafeSend Assist clients with SafeSend system and uploading of documents Upload Invoices to clients Portal and/or Safesend for payment Organize continuing education (CE) seminars and webinars Setup new clients in Practice, UT, GFR Produce and mail engagement letters, quotes, invoices, tax organizers, and other mailings for planning projects, estate administration, and/or tax services Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and informing appropriate parties to request supplies Contribute to team effort by accomplishing related results as needed Tax & Business Services Assist with the administrative side of tax season, including pre- and post-tax season activities, such as ensuring we have the appropriate supplies on hand to scheduling tax appointments and conducting tax intake meetings, as appropriate Maintain tracking of client information deemed necessary by supervisor, including such items as outstanding issues, due dates, data needed, logistics of tax return delivery, complexity of returns, etc. Participate in the implementation of software used to accomplish administrative functions Assist with data gathering and scanning of tax and accounting source documents Assist with final tax return product to deliver to clients via paper or electronic Perform other duties as requested Maintain team approach by assisting and filling in for others when necessary A couple things to note about our Tax Admin Specialist position: This is a full-time 40 hour/week hourly position. This position will be located out of our Rockford or St. Charles, IL office. The schedule is Monday - Friday 8:00am - 5:00pm Qualifications The Tax Admin Specialist position typically requires the following qualifications: Education: High School Diploma or its equivalent, some college preferred Experience: 1-3 years work experience in an administrative support role preferably in a financial services firm, accounting firm, or a related industry Proficiency with Word, Excel and Outlook Strong organizational skills required. Candidate needs to balance the needs of different timetables. Excellent analytical and project management skills required Detail-oriented with a high degree of accuracy Excellent communication and listening skills Client first attitude Team player, collaborative, able to work with and through others Previous experience with professional tax preparation software, such as Thompson Reuters Ultra Tax, strongly preferred Why Join Us? Our Vision: Transform personal and financial dreams into goals and goals into reality. Our Mission: To build one million ideal futures for our clients, our team, and the communities we serve. We are a team with distinct backgrounds and diverse views. We believe in collaboration, innovation, excellence, doing what's right, and helping our team to provide world class service. Our culture is described through our corporate values of excellence, integrity, lifelong learning, respect, growth, and servant leadership. We are dedicated to living these values through our daily interactions with each other, our clients, and our communities. The Perks: At Savant, we are committed to supporting our employees' as well as investing in their well-being and growth. We take a market-based approach to compensation. The expected base hourly range for this role nationally is $20 - $25. However, final base pay will be carefully determined based on several factors, including responsibilities, skills, relevant experience, geographic location, and market conditions. Additionally, this role may be eligible for other forms of compensation and benefits. In addition to compensation. We also offer a benefits package designed to enhance both your personal and professional life. Below is an overview of our offering and the specific benefits available for this role can be discussed in detail during the hiring process. Benefit Eligibility on Day One: Enjoy immediate access to a robust benefits package starting on your first day of employment. Choice of Medical Plans: Select from two medical plans tailored to fit your needs. Health & Wellness Accounts: Opt for a Health Savings Account (HSA) or Flexible Spending Account (FSA) to manage your healthcare expenses. Flexible Dental Coverage: Choose between two dental plan options for optimal oral health. Vision Insurance: Keep your eyes healthy with our vision insurance plan. Company-Paid Life & AD&D Insurance: Feel secure with fully covered basic life insurance and accidental death & dismemberment benefits. Company-Paid Disability Coverage: Rest easy knowing you're covered with both short-term and long-term disability plans. 401(k) with Company Match: Invest in your future with both Roth and Traditional 401(k) plans, featuring a per pay period company match. Generous Paid Time Off: Benefit from PTO that increases with your years of service, at least 11 paid holidays each year, a paid day each year for your Savantiversary, and enjoy shorter work weeks with our Summer Hours. Additional Leave and Time Off Benefits: Personal leave, parental leave, professional development paid time, and bereavement pay are just a few examples of how you will be supported with time off and other benefits during life's most critical moments. Dress Code: Enjoy a “Dress for Your Day” approach to your style. We offer wardrobe flexibility based on office culture, client expectations, and your daily schedule. Employee Recognition: Enjoy monetary awards through our recognition program. Team Incentive Plans: Participate in our team incentive plan for additional earning opportunities. Employee Assistance Program: Access support through our Employee Assistance Program whenever you need it. Exclusive Discounts: Take advantage of various discount programs for additional savings. Wellness Reimbursements: Get reimbursed for gym memberships and other wellness programs to stay fit and healthy. Additional Perks: Get reimbursed for your warehouse club memberships and receive an allowance for Savant Swag. Take your career to new heights, apply today! All applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. We are not accepting unsolicited resumes from agencies and/or search firms for this job posting. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the incumbent in this position. Any combination of equivalent education and work experience will be considered. Savant Capital LLC, is an Equal Opportunity Employer.
    $20-25 hourly 12d ago
  • FERMILAB Administrative Support Specialist (FRA3)

    Prosidian Consulting

    Executive assistant job in Batavia, IL

    ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Service Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Engineering | Environmental | Sustainability | and Human Capital. We help forward-thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals globally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies. Our solution-centric services are deployed across the enterprise, target drivers of economic profit (growth, margin, and efficiency), and are aligned at the intersections of assets, processes, policies, and people delivering value. ProSidian clients represent a broad spectrum of industries including but not limited to Aerospace And Telecommunications | Consumer Products, Services, And Retail | Development And Sustainability | DOD/Military | Energy, Resources, & Industrials | Financial Services | Government & Public Services | Information Technology, Media, And Telecommunications | Life Sciences & Health Care | Manufacturing And Operations | Nuclear and Environmental | Professional Services |, etc. Learn More About ProSidian Consulting at ************************** Job Description ProSidian Seeks a FERMILAB Administrative Support Specialist (FRA3) [Key Personnel | Senior Consultant - Exempt 874-1 Consultant] located: CONUS - Batavia, IL, 60510 (Remote) to provide Energy, Resources, & Industrials Sector related Program / Project Management Solutions for Proton Improvement Plan II Project (PIP-II) Construction Administration (CA) Support Services Services on behalf of The Fermi Research Alliance, LLC (FRA). These services are considered part of the ProSidian Energy, Infrastructure, & Environment Sector Group with overall focuses being Tailored Solutions To Meet Global Needs And Manage Resources across Energy, Infrastructure, & Environment In A Changing Environment. under NAICS Code: 541330 - Engineering Services for The U.S. Department of Energy (DOE) Office of Science (SC) with service(s) also characterized as Construction Administration (CA) Support Services JOB OVERVIEW GENERAL PROGRAM SUPPORT BY THE ADMINISTRATIVE SUPPORT SPECIALIST Managing correspondence, including answering phones, responding to emails, and drafting letters and memos. Scheduling and coordinating appointments, meetings, and events. Managing and maintaining documents, including creating, editing, and organizing files, both electronically and physically. Entering and maintaining data in databases and spreadsheets, and generating reports as needed. Responding to general questions and providing customer service to clients, vendors, and other stakeholders. Performing general office tasks such as ordering supplies, managing mail, and overseeing office maintenance and cleaning. Providing support for projects, including tracking progress, generating reports, and assisting with research. Qualifications REQUIRED EDUCATION AND CERTIFICATIONS B.S. or equivalent in a science related field - Bachelor's Degree in mechanical engineering or mechanical engineering technologies. Mechanical engineering programs usually include courses in mathematics and life and physical sciences, as well as engineering and design. Successful completion of a Bachelor of Science (B.S.) or Master of Science (M.S.) Degree in Engineering or a related field from an accredited university or college or A combination of education or training: College-level education, training, and/or technical experience that has furnished (1) a thorough knowledge of the physical and mathematical sciences underlying engineering or related technical fields, and (2) a good understanding, both theoretical and practical, of the engineering sciences and techniques and their applications to one of the branches of engineering or related fields. Licensure as a Professional Engineer (P.E.) is desirable but not required. Project Management Professional (P.M.P.) certification is desirable but not required. Experience reviewing and analyzing transportation project plans for compliance with legal requirements, environmental impacts, Federal-aid requirements, and/or Federal funding standards Experience researching, interpreting, or applying Federal transportation funding/aid laws, regulations, standards, policies, and procedures for transportation projects Experience reviewing and making recommendations in the selection process for awarding grants Experience resolving federal grant implementation issues OR administering grant programs and project facilitation in a State or local agency Qualifications : Desired Qualifications For FERMILAB 003 | Key Personnel | Senior Consultant - Exempt 874-1 Consultant Candidates: Skills Required Ability to multi-task and pay close attention to detail. Excellent analytical, organizational and time management skills. Strong communication skills, both oral and written. Competencies Required U.S. Citizenship Required - You must be a United States Citizen Excellent oral and written communication skills (This employer participates in the e-Verify program) Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe) All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG's designated Security Office. Ancillary Details Of The Roles : 003 Other Details Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. All employees, in the performance of their respective responsibilities, shall conduct themselves in the highest possible standards of ethical and business conduct. The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined. #TechnicalCrossCuttingJobs #Consulting #Jugaad #Technical Support #FERMILAB Additional Information CORE COMPETENCIES Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader Leadership - ability to guide and lead colleagues on projects and initiatives Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people Communication - ability to effectively communicate to stakeholders of all levels orally and in writing Motivation - persistent in pursuit of quality and optimal client and company solutions Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. Our team members receive a comprehensive benefits package that includes Competitive Compensation, Group Health Insurance Health Benefits, 401(k) Retirement Savings Plan Contributions, Vacation and Paid Time off (PTO) Benefits, Pre-Tax Payment Programs, Purchasing Discounts & Savings Plans, a ProSidian Employee & Contractor Referral Bonus Program, Performance Incentives, etc. Our comprehensive benefits package includes a medical, dental and vision plan. Our growing list of benefits currently include the following: Competitive Compensation: Pay range begins in the competitive ranges with full Gold Level (Tier 1) Group Medical Benefits, Pretax Employee Benefit Plan, plus performance incentives Group Health Insurance Health Benefits: Group Health Insurance Including Medical, Dental And Vision Insurance: Contributions are deducted from pay on a Pretax basis - Employee and family coverage is available with employer contribution of 50% of Employee (only) premiums under the Health and Vision Plan through Blue Cross Blue Shield NC (Blue Options Medical Plan Code: PB07840 / Metallic Level: Gold - - bcbsnc.com ) and Dental Plan (Ameritas - ****************** 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement. Eligible employees can make before-tax contributions to the 401(k) Retirement Savings Plan to help you save for retirement. Contributions are deducted from pay on a pretax basis. A wide range of investment options are available with a personal financial planner available to assist you. The Plan is a Safe Harbor 401(k) Retirement Savings Plan. Vacation And Paid Time Off (PTO) Benefits: The flexibility of Paid Time Off (PTO) lets you set your own priorities. Eligible employees use PTO for vacation, a parent-teacher conference, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks | Holidays - 10 Federal Government. Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The ProSidian Corporate Perks Benefit Program - Helping You Do More With Less: ************************************* This provides special discounts for eligible employees on products and services you buy on a daily basis. Security Clearance: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes; oftentimes there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials based on past, present, and future work. Leverageable Experience and Thought Leadership: By collaborating with firm leadership, other members of the team, as well as Fellows and collaborating partners in what is a flat organization, you'll make valuable professional connections, interact with clients daily, gain leverageable Experience, and contribute to Thought Leadership while you build a basket of marketable experiences. ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to $5k for all referrals (payments made after new hire has been employed for 90 days) for candidates submitted through our Employee Referral Program. Performance Incentives: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes there are performance incentives associated with each new client that each employee works to pursue and support. Flexible Spending Account: Pending ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things with the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED. Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials. Risk Management | Compliance | Business Processes | IT Effectiveness | Engineering | Environmental | Sustainability | Human Capital
    $5k monthly Easy Apply 60d+ ago
  • You love to help Seniors? they are looking for someone to assist them!

    Assisting Hands-Deerfield

    Executive assistant job in Round Lake, IL

    Job DescriptionBenefits: 401(k) matching Flexible schedule Health insurance Paid time off If you are looking for a homecare company that cares about their employees than look no further! We focus on what is important to our Care Professional and understand that YOU are the HEART and Backbone of our company We service all LAKE COUNTY AREA!!!!!!!!!!! Ideal Candidate Mush have: At least year of experience in the field Why Assisting Hands Homecare? Office open 24/7 -emergency on-call you will always speak to live person Health insurance IRA-Matching up to 3% Paid Leave Competitive Pay Mileage reimbursement weekly pay Referral Program flexible schedule Available shifts: Part-time/ Full-Time Days, Nights, Evenings and overnights Job Requirements: Must pass Background check Pass E-Verify flexible schedule Driver's license Reliable Transportation Pay: $18.50-$22.00 per hour Responsibilities are: Deliver compassionate in-Home care caregiving services including personal care meal preparation Assist with daily activities like grooming, errands, and light housekeeping to promote in Senior Living Environments. Monitor client well-being, report changes to care Coordinators and follow care plans for home health aide duties. Hoyer lift, transferring, gait belt Bed bound clients Join us we are making difference in our seniors Lives! call to schedule an interview with us don't wait! or call to schedule an interview with our Hiring Manager Karen!
    $18.5-22 hourly 16d ago
  • Administrative Assistant

    Firstservice Corporation 3.9company rating

    Executive assistant job in Huntley, IL

    As an Administrative Assistant, you'll be responsible for assisting to the administration and coordination of all of the day-to-day operations of an assigned Community Association including handling customer service function and maintaining communication with Board of Trustees and homeowners. Your Responsibilities: * Provide excellent customer service and maintain open lines of communication with fellow associates, homeowners and Board of Trustees * Have general knowledge and understanding of building systems and components * Log work requests in Connect and generate work orders for maintenance staff and/or contractors * Update work order log with notes and action taken by vendors. * Close open work orders in system when complete by vendor. * Update and maintain community information in Connect, including but not limited to the Community Web Site, Community Projects, Management Reports and all Association documents and forms * Utilize Connect's Resident Alert feature in order to keep homeowners apprised of Association activities and important updates, subject to Board authorization * Provide Manager with work order log for inclusion in Board package. * Such other duties and responsibilities as may reasonably be directed and required Skills & Qualifications: * Minimum of 3 years business experience in an administrative capacity or related experience * Critical thinking, problem solving, judgement and decision-making abilities are necessary. * Proficiency in computer programs like Microsoft Office, Outlook and Windows required. * Ability to work with sensitive and/or confidential information. Physical Requirements / Working Environment: The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Position involves sitting, standing, stooping, kneeling, pushing, shoving, lifting, carrying and moving objects that can weigh up to 25 lbs. This movement can occur throughout the day. Must also be able to climb several flights of stairs if necessary. * Must be able to sit and stand for extended periods of time. * Must be able to communicate both on the phone and in person with our clients in order to resolve issues and manage the business. * Must have finger dexterity for typing/using a keyboard. * Must be mobile enough to move around both the office in order to make copies, send mail and faxes and to walk around the property. This could include lengthy walks on uneven areas. * Talking and hearing occur continuously in the process of communicating with guests, supervisors, and other associates. * Capable of working extended hours, to include evenings, weekends and holidays as necessary. * This position may alternate between working indoors in a controlled climate and with proper lighting, to an outdoors setting with variable climate and lighting. * Must be able to interact with all types of individuals, be mentally alert, detail oriented, and with good reasoning skills. * Must be able to work on more than one assignment at a time with frequent interruptions, changes and delays. Must be able to remain focused and work effectively, efficiently, and cheerfully under such circumstances. For safety reasons, employee must remain alert to working conditions and aware of safety, health, and environmental concerns. * Must be able to work effectively and cheerfully in an environment which may be stressful due to adversarial situations resulting from the proper performance of duties. The work environment characteristics are normal office conditions for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours over and above normal office hours will occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs. What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, and others. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $28.00 - $28.50/hour Disclaimer Statement: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time. Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.
    $28-28.5 hourly 6d ago
  • Administrative Specialist - Park Police

    Rockford Park District 4.0company rating

    Executive assistant job in Rockford, IL

    Provides high-level administrative, records, and compliance support to the Rockford Park District Police Department. This position is responsible for confidential records management, legal and regulatory reporting, payroll and personnel documentation, and front-line administrative coordination to ensure efficient, compliant, and professional police department operations. TitleAdministrative Specialist - Park PoliceDepartmentPolice DepartmentStatusFull TimeOffice LocationWebbs Norman CenterReports ToChief of PoliceFLSA StatusNon-Exempt Position DescriptionProvides high-level administrative, records, and compliance support to the Rockford Park District Police Department. This position is responsible for confidential records management, legal and regulatory reporting, payroll and personnel documentation, and front-line administrative coordination to ensure efficient, compliant, and professional police department operations. ROCKFORD PARK DISTRICT VISION, MISSION AND LEADERSHIP BY VALUESAgency VisionTo be the best urban parks and recreation system in North America, as measured by national standards and the citizens we serve.Agency MissionThe Rockford Park District is in business to "help people enjoy life" by providing a quality park and recreation system.Vision & Planning SystemThe District aligns itself and all its resources to achieve its purpose, vision, mission, and priorities. This successfully drives the strategic plan, operational plans, and performance goals.Policy Management & Operations SystemEvery team member serves as an active contributor in the development of the team's operational plan; develops job strategies and plans that support the team's operational goals; identifies timetables for completion; plans daily work activities in an organized manner ensuring effective utilization of time and resources in the completion of job tasks.Leadership by Values SystemLeadership by Values can only be achieved if all team members believe in and live by these shared values: accountability, integrity, passion, agility, relationship oriented, results driven, service oriented, respectful, and innovative. While all team members share these essential values, our culture is enriched by and welcomes the diverse supporting values of its team members.Diversity, Equity, Inclusion and Belonging StatementThe Rockford Park District is committed and accountable to being a place where everyone is invited and belongs, as demonstrated by being an inviting, equitable, and inclusive environment, respectful of all people, embracing diversity, creating accessibility and valuing all team members, partners and community members for their unique experiences and backgrounds. RELATIONSHIPS TO RESULTS CULTUREDefinitionSustained by long-term, positive, exceptional relationships with stakeholders and team members as our hallmark of success. ONE TEAM, ONE GOAL COMMITMENTDefinitionTo work together to achieve the mission, vision, and shared values of the Rockford Park District.ConnectednessDepartments are truly interconnected to support the mission and vision of the Rockford Park District. ESSENTIAL FUNCTIONS include the following. Other duties may be assigned Documentation/Reports * Prepares written drafts of Board agenda items as requested and assists staff in proceeding toward a final document. Ensures that all Board agenda items follow consistent formats as established by the Director's Office and that correct Governing Policies are stated. Operational Excellence * Maintain accuracy, timeliness, and compliance standards for all records, payroll submissions, CJIS-related tasks, and legal reporting requirements. * Maintain strict confidentiality of all police systems, records, processes, and sensitive information. * Process, forward, file, and maintain police reports, accident reports, citations, warnings, and statistical reports. * Log and transmit traffic citations to the Circuit Clerk's Office. * Respond to requests for police documents from State's Attorney offices, external law enforcement agencies, and internal departments. * Assist with and process Freedom of Information Act (FOIA) requests in coordination with Command Staff. * Draft, update, and maintain the Police Department Office Procedures Manual. * Maintain and audit the electronic door access system (C-Cure), including activating/deactivating access cards and conducting semiannual access reviews. * Operate the Intercom Alert System and control building access during emergencies at the Webbs Norman Center. * Screen incoming calls and route inquiries appropriately to protect Command Staff time and resources. Administrative Support * Prepare requisitions; purchase and maintain inventory of office supplies, safety equipment, ammunition, and evidence packaging supplies. * Coordinate receipt of subpoenas and manage court notifications, calendars, and reminders for officers. * Work with the Administrative Sergeant to process and code Police Department invoices. * Process, enter, and transfer Police Department payroll; answer payroll-related questions and review timecards weekly. * Participate in cross-training and provide continuity of administrative operations during staff absences, emergencies, or peak operational periods. * Coordinate logistics for new hire selection days, including testing materials, staff assignments, supplies, sign-in processes, and candidate file management. * Maintain personnel and training files for full-time and part-time officers; forward required documentation to Human Resources. * Print, distribute, track, and collect required in-service training materials and tests. * Maintain departmental contact lists, email distributions, and internal communications. * Tracks and manages state-sponsored and mandated training for Park Police staff, including registrations, records, and compliance deadlines. Compliance * Support internal and external audits, accreditation reviews, and records inspections by maintaining organized, accessible, and compliant documentation. * Maintain Criminal Justice Information Services (CJIS) certification and complete required security and privacy training. * Support and participate as a team member of the CAPRA Accreditation process. * Maintain training and registration databases for public and departmental programs (e.g., firearms qualification, AED/CPR/First Aid). * Maintain memberships and renewals for Command Staff professional organizations (e.g., IACP, ILACP, IPLEA, NOBLE).Maintains a working knowledge of department safety procedures. Attend safety training programs and educational in-service trainings as required. * Submits and tracks reimbursement requests for grant-funded programs and initiatives, ensuring required documentation and compliance. Legal Responsibilities * Report part-time officer hours semiannually to the Illinois Law Enforcement Training and Standards Board (ILETSB). * Update the Firearms Training Roster annually and maintain the EDI database with ILETSB, serving as the point of contact for appointments and separations. * Enter Traffic Stop and Pedestrian Stop data into IDOT's statewide racial profiling databases. * Maintain confidentiality of juvenile records. * Process court-ordered expungements and securely retain expunged records as required by law. * Complete Uniform Crime Reporting (UCR) submissions to the Illinois State Police for FBI crime statistics. Customer Satisfaction & Teamwork * Provide administrative support during emergency or critical incidents, including command support, access control coordination, and communications assistance as directed. * Greet visitors and direct them to the appropriate department contact. * Provide general clerical and scheduling support to the Chief of Police and department personnel. * Assist with hiring, onboarding, handbook training, and orientation for part-time police officers and security staff. * Remain flexible and responsive to departmental needs, including assisting with special projects. Education/Experience•Associate's degree in Business Administration, Criminal Justice, Law Enforcement-related field, or similar discipline required. * Three (3) to five (5) years of progressively responsible administrative experience, preferably in a law enforcement or public sector environment. * Equivalent combinations of education and experience may be considered. Critical Skills, Knowledge, and AbilitiesTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: * Demonstrated understanding of confidentiality, ethics, and legal responsibilities related to sensitive, juvenile, and protected law enforcement records. * Ability to work independently while exercising sound judgment and discretion. * Demonstrated ability to maintain confidentiality and handle sensitive information. * Strong interpersonal and customer service skills. * Effective written and verbal communication skills. * Working knowledge of law enforcement records systems and administrative processes. * Understanding of Park District operations, policies, and trends. * Knowledge of accounting, purchasing, and payroll procedures. * Familiarity with local court and judicial systems. * Proficiency in Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook). * Ability to collaborate with local, state, and federal law enforcement agencies. * Strong organizational, problem-solving, and decision-making skills.ve a good understanding of the Park District and its trends Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: Light work: * Exerting up to 20 pounds of force occasionally * Exerting up to 10 pounds of force frequently * Exerting a negligible amount of force constantly to move objects. Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: This position works in a typical office environment. BenefitsThe Rockford Park District offers an extensive benefits package designed to support employees' health and wellness, financial security, and overall work-life balance. Key highlights include: Health & WellnessHealth Insurance: Choose from three PPO Plans administered by BlueCross/BlueShield of Illinois, including a High Deductible Health Plan (HDHP) with an option for a Health Savings Account (HSA).Dental Insurance: Coverage through BlueCross/BlueShield, with a $2,000 individual annual maximum.Vision Insurance: Provided by EyeMed, offering discounts on frames, lenses, and other vision services.Wellness Program: Empower Health Services offers a variety of programs and resources to support employee well-being, including wellness challenges and health resources.Employee Assistance Program: Confidential counseling and support for personal and work-related challenges through SupportLinc. Financial SecurityRetirement Plans: Illinois Municipal Retirement Fund (IMRF) pension with voluntary additional contributions & optional 457(b) deferred compensation.Life Insurance: Employer-paid life & AD&D (2x salary, up to $300K) plus optional voluntary coverage Critical Illness & Accident Insurances: Provides financial support by covering out-of-pocket costs for covered critical illnesses and offering optional accident insurance for additional protection. Tax-Free Accounts: HSA (with HDHP) & FSA for medical and dependent care expenses Employee Crisis Fund: Provides financial assistance of up to $2,500 for unforeseen emergencies such as medical crises, loss of a primary residence, or a family tragedy. Repayments are made through bi-weekly payroll deductions with flexible terms. Paid Time Off: Vacation, Sick Leave, Holidays, Personal Days, Bereavement, and various leave programs. Additional PerksEmployee Participation Program: Use for District programs or passes including: Nicholas Conservatory & Gardens, Golf Membership, or up to $400 on a card to use throughout Park District facilities. Exclusive Discounts: Local partners, safety shoe reimbursement, and more Unique Benefits: Legal, identity theft, and pet insurance options This robust benefits package reflects the District's commitment to fostering a supportive and rewarding workplace.
    $24k-29k yearly est. 15d ago
  • Administrative Assistant

    Education 4.0company rating

    Executive assistant job in Sterling, IL

    Part-time Description Administrative Assistant (Part-Time) St. Mary's School is a PK-8 Catholic school dedicated to providing a high-quality education rooted in faith and service. We strive to create a warm, welcoming, and safe learning environment that supports the spiritual, academic, and social development of every student. Position Summary The Administrative Assistant serves as the primary point of contact for the school community and plays a crucial role in supporting the daily operations of the main office. This position provides essential clerical and administrative support to the Principal, faculty, and staff, ensuring an efficient and welcoming atmosphere for students, parents, and visitors. The ideal candidate is highly organized, proficient with spreadsheets, and experienced in school safety protocols and marketing communications. This role requires a friendly and professional demeanor, combined with firmness and diligence in managing school security. Compensation: $16.00 per hour Schedule: Part-time, 4 days per week (25-28 hours/week) Benefits Overview: Summary of Benefits Reports to: Principal Essential Duties and Responsibilities Front Office and Communication: Serve as the primary receptionist, greeting and assisting all visitors, students, and parents with a positive and welcoming demeanor. Answer and direct incoming phone calls, emails, and other correspondence in a timely and professional manner. Ensure the front office operates smoothly by managing daily office tasks, including mail, deliveries, and maintaining a neat reception area. Prepare and distribute school-wide communications, such as newsletters, memos, flyers, and event programs. Serve as a school nurse for minor accidents and illnesses for students Administrative Support and Organization: Maintain and manage student records, including attendance, health records, and emergency contact information, with strict adherence to confidentiality. Utilize spreadsheet software (e.g., Microsoft Excel, Google Sheets) to track and analyze data for administrative reports, student enrollment, and attendance records. Assist the Principal and staff with administrative tasks, scheduling, and preparing documents, reports, and presentations. Manage school records and update the school's online calendar with events and deadlines. Order and maintain inventory of office supplies and other essential classroom materials. School Safety and Security: Diligently manage building security by monitoring the main entrance and ensuring all visitors follow established check-in procedures. Maintain a firm and consistent approach to safety protocols while remaining calm and reassuring during emergencies. Assist in coordinating and communicating emergency procedures and drills with staff and students. Work with the Principal to ensure compliance with diocesan and local safety regulations. Marketing and Outreach: Support the school's marketing and enrollment efforts by assisting with the creation and distribution of promotional materials. Help facilitate school events and open houses by preparing materials, coordinating logistics, and engaging with prospective families. Update and maintain the school's website and social media presence with approved content. Working Conditions This is a part-time, hourly position working primarily in a standard school office environment. The role may require the ability to sit, stand, bend, and lift up to 25 pounds. The candidate must be able to manage high levels of stress calmly and respond effectively during emergencies. Requirements Qualifications and Skills Prior administrative or office experience, preferably in an educational setting. Proficiency in Microsoft Office Suite, especially Excel, and Google Workspace. Exceptional organizational skills and a strong attention to detail. Excellent written and verbal communication skills, with a positive and professional demeanor. Ability to maintain confidentiality and discretion in all matters involving students, staff, and families. Familiarity with Catholic teachings and a willingness to support the mission of a Catholic school. Experience with school safety procedures and a commitment to upholding a secure environment. Salary Description $16.00 per hour
    $16 hourly 60d+ ago
  • Medication Administration Aide Nursing Home St Elizabeth

    Illuminus

    Executive assistant job in Janesville, WI

    Bring your passion for helping seniors to St. Elizabeth, an Illuminus Community! Every day, Medication Administration Aides (MAAs) have the opportunity to make a meaningful difference in the lives of our residents, fostering genuine connections and creating vibrant communities where seniors can thrive. Candidates must already have (or be enrolled) in the additional Medication Administration Aide training required for working in a nursing home. CBRF/AL medication training does not qualify. $20.25-$23.00 per hour Hiring bonus available. Shift differential for PM and NOC shifts Current openings: PRN In this role, you will prepare, administer and record medications as directed and per policy, and assist with resident ADLs while maintaining accurate documentation, charting and adherence to company and HIPPA policies. Requirements High School Diploma or equivalent Certified Nursing Aide (CNA) Certification required. Certified by the State of Wisconsin for medication administration. CBRF/AL medication training does not qualify. Maintained working 100 hours as a Med Admin Aide and 4 hours of medication training per calendar year since completing program. CAREER PATH SUPPORT: If you aspire to further your education and become a Licensed Practical Nurse (LPN) or Registered Nurse, we're committed to supporting your growth by providing tuition reimbursement. Benefits Employee Referral Bonus Program. Educational Advancement/Training Opportunities (Wound care, IV administration etc., provided by our Illuminus Institute or Other External Qualifying Educational institution) Paid Time Off and Holidays acquired from day one of hire. Health (low to no cost), Dental, & Vision Insurance Flexible Spending Account (Medical and Dependent Care) 401(k) with Company Match Financial and Retirement Planning at No Charge Basic Life Insurance & AD&D - Company Paid Short Term Disability - Company Paid Voluntary Ancillary Coverage Employee Assistance Program Benefits vary by full-time, part-time, and PRN status. St. Elizabeth Home, an Illuminus Community, offers long-term care and short-term rehabilitation in a skilled nursing setting. Originally founded in 1967, St. Elizabeth is located just blocks from downtown Janesville in the beautiful Courthouse Hill Historic District between Upper Courthouse Park and Jefferson Park. Although small enough to make everyone living and working on campus truly feel like a family, St. Elizabeth offers those we care for a wide range of services and support. We are a not-for-profit, community-based organization serving persons of all faiths. No matter your situation or beliefs, our purpose is to provide care that transcends. Illuminus is a faith-based, not-for-profit senior living management company dedicated to serving older adults and families throughout the Midwest with skill and compassion. We own or manage over a dozen communities in Wisconsin and beyond, offering independent senior housing, assisted living and memory care, skilled nursing and rehabilitation, low-income senior housing, home health and hospice services via Commonheart, management support and consulting. The people of Illuminus are not just our colleagues, our employees, our residents-they are our parents, our grandparents, our partners, ourselves. We serve others with gratitude, dignity, hope and purpose. We believe that the right care can and will transform us all. Salary Description Starting at $20.25/hour and based on experience
    $20.3-23 hourly 16d ago
  • Executive Administrative Assistant to the Provost and Dean of the College

    Beloit College 4.0company rating

    Executive assistant job in Beloit, WI

    This position serves primarily as executive assistant to the Provost and Dean of the College for Academic Affairs. This position performs complex administrative work dealing with a wide variety of situations involving the clerical, administrative, and operational functions of the office and requires a high degree of individual judgment and initiative with minimal instruction or supervision. The ability to communicate effectively with students, faculty, staff, and others is essential. Academic Affairs has responsibility for developing and evaluating academic programs and staff, guiding academic planning and faculty initiatives, and ensuring effective collaboration between the academic program and student life. Schedule: Full-Time: 10 months Part-Time: 10 weeks during the summer Benefits: Year-round benefits. Characteristic Duties and Responsibilities: Provost's Office Accounts Management Manages Academic Affairs accounting, including approving credit card statements and expense reimbursements for faculty and academic staff reporting to the provost; archives and tracks expenditures, as appropriate. Assists faculty with agreements/contracts for outside vendors, adding provost's signature as needed, and with related requests for payments for outside vendors, as needed. Provost's Office Event Management Organizes and coordinates all Academic Affairs activities and events, including the annual Faculty/Staff Recognition Party and Honors Day awards ceremony. Associated duties include coordinating event setup, catering, logistics, print/online materials, and support with other campus offices, as needed; executing event communications with the campus community; in collaboration with the Advancement Office, managing the selection processes for numerous student awards and collecting recipient details; tracking individual award budgets and coordinating fund disbursement; managing post-award disbursement and alumni notifications. managing the selection processes for the Underkofler award and Kang prizes. Management of these events demands precision, multitasking, and cross-department coordination to ensure a seamless event and celebratory experience for recipients and all in attendance. General Provost's Office Management Assists in Academic Affairs communications. Manages Provost's calendar and makes travel arrangements, as needed. Assists with external reviews of departments and programs, as needed. Assists department chairs with lodging and travel arrangements for faculty search candidate visits, as needed. Manages committee elections and appointments process, including form management, verifying eligibility, managing mailings, and maintaining accurate voter lists. Works with the Faculty Status & Performance (FS&P) Committee and other campus offices to confirm appointments. In consultation with the provost and major committees, constructs and distributes Academic Senate agenda and materials, attends Senate meetings, and takes and produces minutes. Attends and provides technical support for the Learning & Teaching Committee of the Board of Trustees. Takes and produces minutes. Assists the Provost in managing student appeals and honors term applications. Manages the Academic Affairs website. Updates the Administrative Policy Manual (APM) regarding Academic Affairs matters, as needed. Serves as Academic Affairs Support Staff Liaison (coordinating events/answering questions/fielding concerns). Manages office needs; responds to phone, email, and written communications. Performs similarly related duties as assigned Credentials and Experience: Preferred Bachelor's degree or equivalent experience and training. Minimum of three years of progressively responsible administrative experience. Knowledge, Skills, and Abilities: Computer literacy and accounting/budgeting knowledge essential; database knowledge preferred. Proficiency creating and managing spreadsheets and analyzing data. Commitment to developing, and contributing to, a work environment welcoming to people with diverse backgrounds, identities, and experiences. Understanding of and commitment to the mission and goals of a liberal arts education. Advanced computer skills required, including experience with Google Workspace, Microsoft Windows, and Office systems. Ability to effectively prioritize, plan, and organize multiple tasks and projects and meet deadlines using diplomatic and organizational skills and a good memory. Exceptional ability to communicate effectively, both in writing and orally, with a wide variety of constituencies, including trustees, faculty, staff, students, and the public. Knowledge of office accounting. Ability to take initiative, think critically, and solve problems. Excellent interpersonal skills. Adept at listening, anticipating, and responding to the needs of individuals and programs. Ability and commitment to maintaining confidentiality as it relates to salary and personnel information. Strong attention to detail in all areas of work including proofreading and project follow-through. Ability to work independently with minimal oversight. Dedicated to teamwork in assisting fellow staff members. Flexibility and willingness to adapt to changing activities, expectations, and responsibilities. **Physical Requirements: This position is located on the third floor, and the employee must be able to travel between floors multiple times per day. Please note that restrooms are located on a different floor. The employee must also be able to lift and carry items weighing up to 20 pounds. The intent of this is to provide the general nature and level of work required of employees who are assigned to this classification and shall not be constructed as an all-inclusive list of duties and responsibilities. Employees may be instructed to perform job-related duties and responsibilities other than those specifically presented in this description. The intent of this job description is to provide the general nature and level of work required of employees who are assigned to this classification and shall not be constructed as an all-inclusive list of duties and responsibilities. Employees may be instructed to perform job-related duties and responsibilities other than those specifically presented in this description. Job Posted by ApplicantPro
    $34k-49k yearly est. 4d ago

Learn more about executive assistant jobs

How much does an executive assistant earn in Rockford, IL?

The average executive assistant in Rockford, IL earns between $35,000 and $72,000 annually. This compares to the national average executive assistant range of $35,000 to $71,000.

Average executive assistant salary in Rockford, IL

$51,000

What are the biggest employers of Executive Assistants in Rockford, IL?

The biggest employers of Executive Assistants in Rockford, IL are:
  1. Rosecrance
  2. Furststaffing
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