Executive assistant jobs in Saint Louis, MO - 184 jobs

Why This Is a Great Opportunity This is a great entry-to-mid level administrative role with a stable commercial real estate company known for a laid-back, professional environment. The team values organization, attention to detail, and reliability-and they actually support work-life balance. You'll get exposure to a well-run office, consistent processes, and long-term stability. Perks include half days on Fridays and solid benefits, making this a role people tend to stay in. Key Responsibilities • Provide general administrative support to the office • Manage physical and digital files • Maintain and update data and records • Assist with day-to-day office coordination • Support team members with organization and documentation as needed Qualifications • Strong written communication skills • Proficient with Microsoft Office • Highly organized and detail oriented • Ability to multitask and prioritize effectively • Comfortable working independently and as part of a team Preferred (Not Required) • Prior administrative experience • Experience in a legal or commercial real estate office Benefits & Culture Highlights • Stable, long-standing commercial real estate firm • Laid-back, professional office environment • Half days on Fridays • Competitive benefits package • Consistent hours and strong work-life balance #30591

Operations Group Administrative Assistant Murphy Company, the Best Choice for Mechanical construction since 1907, is hiring an Operations Group Administrative Assistant for our office in St. Louis, MO Since 1907, Murphy Company has been a leading mechanical contractor in the St. Louis and Denver markets that provides its professionals the environment, opportunities, technology, and tools to experience a rewarding career. Being a company that prides itself on its core values of employee well-being, enduring relationships, and integrity and professionalism, we know it starts with our employees. We strongly believe our people are our most important asset, and we strive every day to make Murphy a great place to work as we build our clients' visions. We Are Looking For Someone Like You As an Administrative Assistant, you will be a vital member of Murphy's Operations team. You will be responsible for administrative support for the department. Providing phone support, maintaining databases, copying, filing, and general administrative duties. As a member of the Administrative Staff, it may be necessary to assist with front desk phone coverage and mail distribution periodically. Your Day-to-Day at Murphy Company Apply for and obtain permits and inspections Route P.O.'s, change orders and contracts Take minutes during Safety PM Meeting and distribute Order office supplies Schedule meetings and conference rooms Utilize the software programs ProCore and SalesForce Download and print drawings as required Assist the Marketing Team as needed New job set up and run various reports Bring Your A-Game! Our ideal candidate should possess the following traits: Hard working Dependable Excellent communication and grammar skills Working knowledge of Microsoft Word and Excel What We Will Bring to the Table A collaborative, family-friendly work environment Knowledge and expertise that has helped us grow and thrive for the last 118 years Competitive pay and an excellent benefits package, including health and life insurance, a robust wellness program, 401(k), and profit sharing. A personal time off plan that rivals our competitors

The Admin Executive plays a key role in managing day-to-day administrative operations, supporting leadership, coordinating office activities, and assisting with bookkeeping and accounting duties. This position requires strong experience with QuickBooks Online (QBO) and a solid administrative background. Experience in construction or a related industry is strongly preferred. Responsibilities Oversee daily administrative operations to ensure smooth workflow Provide advanced administrative support to leadership and project teams Perform bookkeeping and accounting tasks using QuickBooks Online Manage invoicing, billing, data entry, and financial documentation Maintain organized systems for filing, documentation, and reporting Support construction project administration and office coordination Assist with scheduling, communication, and process improvements Uphold accuracy, confidentiality, and professionalism at all times Qualifications Strong proficiency with QuickBooks Online (QBO) - required Experience working in construction, architecture, or home building - preferred Background as an administrative executive, office administrator, or similar senior admin role Exceptional organization skills and a high level of accuracy Strong communication and problem-solving skills Ability to work fully onsite in O'Fallon, MO Dependable, proactive, and comfortable managing multiple responsibilities

Machine Technology, Inc. is a precision manufacturing company specializing in high-tolerance machined components for industries such as aerospace, automotive, medical, and defense. Leveraging advanced multi-axis CNC Swiss lathes, CNC turning centers, and CNC milling machines our team of skilled machinists and engineers supports the critical manufacturing operations of our valued partners. We are committed to innovation, precision, and customer satisfaction. Role Description This is a full-time on-site role for an Administrative Assistant located in St. Louis County, MO. The Administrative Assistant will manage daily administrative tasks to ensure smooth office operations, complete data entry & manage documentation for customer orders, vendor orders, A/R & A/P, and assist in the coordination of customer order fulfilment. Other responsibilities include filing, supply management/ordering and providing exceptional customer service via phone & email. Qualifications Experience in a small company office Familiarity with maintaining documentation for order/contract compliance Strong phone & email etiquette with professional communication skills Experience in a discrete manufacturing environment Exceptional organizational and multitasking abilities Proficiency in standard office software (e.g., MS Office Suite) plus ERP/MRP systems Strong time management and attention-to-detail skills Ability to work collaboratively in a team environment High school diploma or equivalent; additional relevant certifications are a plus

Worldnet Solutions Inc. is a trusted business technology partner based in St. Louis, MO. We specialize in providing cost-effective, customized technology solutions with a strong focus on long-term relationships and exceptional customer care. Our team is committed to helping businesses thrive through reliable IT support and personalized service. About the Role We're seeking a highly organized, proactive Administrative Assistant to support an executive with account management coordination and pre-sales support for customers. This role is ideal for someone who thrives on managing details, communicating clearly with customers, and ensuring priorities move forward in a fast-paced environment. You'll help ensure customer requests are handled promptly, information is tracked accurately, and the executive's workflow stays focused and efficient. Key Responsibilities Executive & Administrative Support Manage calendar scheduling, meetings, and reminders Prepare agendas, capture notes, and coordinate follow-ups for internal and customer meetings Draft professional emails and customer communications as needed Maintain organized digital files, contacts, and documentation Account Management Support (Coordination) Assist with tracking customer accounts, requests, renewals, and key dates Maintain and update CRM/account records (e.g., contacts, activity notes, next steps) Coordinate handoffs and follow-ups between the executive and internal teams Track action items to ensure commitments are documented and completed on time Pre-Sales & Customer Support Respond to inbound customer inquiries (or route appropriately) and ensure timely follow-up Help gather requirements and compile materials for proposals, quotes, and presentations Coordinate demos, discovery calls, and pre-sales documentation Track open opportunities, next steps, and status updates to keep the pipeline moving Qualifications Strong written and verbal communication skills with a professional customer-facing tone High attention to detail and ability to manage multiple priorities Comfort working with confidential information and supporting senior leadership Tech-savvy and able to learn new systems quickly Benefits: Dental insurance Health insurance Paid time off Retirement plan Schedule: Monday to Friday Employment Type Full-time

Pensions, Benefits and Executive Compensation Associate - Kansas City or St. Louis{5249E10E-14A2-4179-BBDC-4EB0649133D5} **Regional Capabilities** **Posted on October 10, 2025** **Culture and Engagement at Dentons** Fostering an inclusive and welcoming culture is a core priority at Dentons. We are committed to creating an environment that values and respects the contributions of all colleagues. By attracting, supporting, promoting and retaining highly qualified individuals of various backgrounds and experiences, we strengthen our ability to provide innovative solutions, deliver exceptional client service, and advance the success of our Firm. Dentons takes an active approach to promoting a collaborative and inclusive workplace by investing in professional development and culture initiatives. **Responsibilities and practice** Dentons US LLP seeks a mid-level associate with a minimum of three years of legal experience to join our nationally recognized Pensions, Benefits and Executive Compensation practice in Kansas City or St. Louis. Our team was recently ranked Tier 1 in ERISA law by US News & World Report, reflecting the caliber of our work and the impact we deliver for clients across industries. This is an ideal role for a lawyer who is excited to advise sophisticated clients on cutting-edge employee benefits and executive compensation matters while developing as a trusted counselor within a market-leading practice. Your core responsibilities will include: + Advising on the full spectrum of employee benefits and executive compensation matters, including plan design, compliance, fiduciary governance, IRS/DOL/PBGC issues, corrections and risk mitigation, and pay and benefits strategy + Drafting, reviewing and negotiating plan documents, equity plans, award agreements, employment and severance arrangements, and related disclosures + Providing strategic counseling on benefits and compensation issues in corporate transactions, including due diligence, integration and post-closing harmonization + Conducting targeted legal research and translate complex regulatory requirements into clear, workable guidance for clients + Contributing to thought leadership and internal know how to advance the practice and deepen client engagement Dentons offers a collegial, entrepreneurial environment where associates access resources and training while cultivating deep local and national client relationships. We operate at the forefront of pension, benefits and executive compensation strategy, bringing creativity, precision and practicality to help clients navigate evolving regulations, complex transactions and dynamic workforce trends. You will receive meaningful responsibility, direct client contact, mentorship from leading practitioners and a clear pathway for professional growth. Based on years of experience, Dentons US LLP associates may have a title of Associate, Managing Associate, or Senior Managing Associate. Dentons US LLP offers a competitive salary and benefits package including medical, dental, vision, 401k, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses. **Position requirements** **Personal skills/attributes** + Excellent written and verbal communication skills with the ability to distill complex concepts into actionable advice + Meticulous attention to detail, strong presentation skills and a client-service mindset + Strong organizational and time management skills with the ability to manage multiple priorities + A collaborative approach and enthusiasm for teamwork across practices and offices **Technical skills** + At least three years of experience advising on employee benefits and executive compensation matters, including qualified plans, health and welfare plans, equity compensation and nonqualified arrangements + Prior law firm experience is required **Other requirements** + Admission to, and good standing with, the Missouri Bar + Submission of a cover letter, résumé and law school transcript If you are motivated by sophisticated work, a supportive team and the ability to make an immediate impact, we invite you to apply and build your career at Dentons. **Equal opportunities** Dentons US LLP is an Equal Opportunity Employer - Disability/Vet. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records. **How to apply** **Search firms** Search firms mayclick here (**************************************************************************** to submit an application on behalf of a candidate. **Direct applicants** **Direct applicants may apply using the button below.** If you need any assistance seeking a job opportunity at Dentons US LLP, or if you need reasonable accommodation with the application process, please call ************ or email ************************. Apply Now (****************************************************************************

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations. At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Senior Specialist - Client Services (Senior Executive Legal Assistant) position in our St. Louis, MO office. This position will work onsite at least 3 days per week. The Senior Specialist - Client Services (Senior Executive Legal Assistant) is responsible for providing point of contact executive administrative support to high revenue generating attorneys, ensuring seamless daily operations and enable attorneys to focus on client service and business development. This role will be responsible for successfully managing multiple projects and priorities, including delegating specific duties to other teams. This role works within a Team, sharing overflow responsibility and support to all timekeepers assigned to the team when there is capacity. Further responsibilities will include communicating effectively, courteously, and professionally with clients, visitors, staff, and timekeepers. Executive level attention to detail, good grammar, spelling, and proofreading, as well as strong technical and organizational skills are required. Essential functions include: Primary Coordinates all workflow for assigned attorneys, delegating specific tasks to other teams, including follow up and quality control. Coordinate client communications, manage sensitive information, and serve as a liaison between attorneys, clients, and internal departments. Proactively anticipate the needs of attorneys, manage priorities, and resolve administrative challenges with minimal supervision. Support business development initiatives, including coordinating events, preparing pitch materials, and maintaining client databases. Calendar and schedule management: Assists in coordinating attorney's calendars, and meeting arrangements. Makes travel arrangements and prepares itineraries. Project management: Coordinate and track ongoing projects, ensuring deadlines and deliverables are met; monitor project milestones, update status reports, and communicate progress to attorneys and stakeholders; assist with the preparation of project plans, timelines, and resource allocation. E-mail management: Proactively manage attorneys' inboxes, prioritizing and flagging urgent communications; draft, review, and respond to emails on behalf of attorneys as directed; organize and archive email correspondence for easy retrieval and reference. Document management: Prepare, edit, format, and proofread legal documents, correspondence, and presentations with a high degree of accuracy; manage version control, file organization, and secure document storage in compliance with firm policies; facilitate the execution, filing, and distribution of legal documents. Processes new client/matter intake: Prepares and processes new matter forms, requests conflict checks, and opens new files. Coordinates accounting administrative functions: Coordinates client billing matters, prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets. Works collaboratively in a team: Proactively demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness. Effectively uses workflow management software to log and manage workflow. Handle special projects and other duties as assigned to support the efficiency and success of the attorneys' practices. Secondary (as capacity allows) Prepares documents: Types, transcribes, revises, and proofreads legal documents accurately, prioritizes assignments, and meets specific deadlines on projects. Processes mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits, and enclosures are included. Coordinates activities with the Office Administration Services or Administrative Resource Team as needed. Provides general administrative support: Maintains attorney contacts, tracks requirements and activity related to CLE and memberships. Other: Operates office equipment including PCs, printers, phones, copiers, facsimiles and typewriters. Copes successfully with demands from timekeepers, remaining calm under pressure. Conducts all business in a confidential manner. Other duties as assigned. PRACTICE GROUP SPECIFIC Shows proficiently in the assigned Practice Specialty Center (each PST will have specific duties as it relates to the PSC) Position Requirements Bachelor's degree with major coursework in a related field; or commensurate professional and educational experience required. 5+ years relevant experience providing comprehensive support to organizational leadership, preferably in a professional services environment. 3+ years relevant legal assistance experience required. Advanced proficiency in Microsoft Office Suite. Ability to handle confidential information of highest level. Minimum typing speed of 60 wpm; previous transcription experience preferred. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. If you need assistance to accommodate a disability, please contact HR. Please include a cover letter and resume when applying. EOE/Minority/Female/Disabled/Vet. Principal Applicants Only. #LI-Hybrid #LI-JH1

About COCA The Center of Creative Arts (COCA) is one of the nation's premier multidisciplinary arts organizations-a hub for creativity, education, and community engagement in St. Louis. COCA's mission is to enrich lives and build community through the arts, nurturing the next generation of creative leaders. The Opportunity COCA seeks an Executive Assistant who thrives in a fast-paced, mission-driven environment. This role is ideal for a proactive professional with exceptional organizational and communication skills who enjoys being at the center of an organization's leadership and impact. You'll serve as the right hand to the President & CEO-supporting executive operations, Board relations, and strategic initiatives-while connecting across every department of COCA. Key Responsibilities Provide high-level administrative and project management support to the President & CEO. Serve as a professional representative of the President in all interactions with staff, partners, and the Board. Manage complex calendars, meetings, travel arrangements, and communications. Research, prioritize, and follow up on issues and opportunities, often of a confidential nature. Support Board of Directors activities, including scheduling, preparing materials, drafting minutes, and coordinating meetings. Prepare presentations, reports, and correspondence to advance organizational goals. Partner across departments to manage special projects and cross-functional initiatives. Foster a positive and collaborative work culture throughout COCA. Qualifications Bachelor's degree or equivalent professional experience. 7-10+ years of experience supporting senior executives or executive leadership. Mastery of Microsoft Office Suite and Adobe Acrobat; experience with CRM systems (Blackbaud a plus). Exceptional organizational skills, attention to detail, and ability to manage multiple priorities. Strong interpersonal skills and the ability to work effectively with a diverse community of staff, Board members, and external partners. High emotional intelligence, discretion, and professionalism in handling sensitive information. Commitment to COCA's values of Diversity, Equity, Inclusion, and Access. Why You'll Love Working at COCA Join a vibrant, creative community passionate about the transformative power of the arts. Hybrid work flexibility (per COCA's Remote & Hybrid Policy). Opportunity to engage directly with executive leadership and the Board. Inclusive environment that values innovation, collaboration, and growth.

Join the 125-year legacy of Potter Electric Signal Co. Potter has been a part of the St. Louis community since 1898 and we are very proud of our rich history in the fire and life safety industry. Potter's mission is to be the "Symbol of Protection" for fire and life safety solutions worldwide by combining the latest technology in fire protection with the dedicated manpower for which we have been known for over one hundred years. Our vision is to provide industry leading quality solutions, products and services for the protection of life, property and the environment. With unwavering dedication to our customers, Potter looks to continue as the industry standard in both product and service with increased focus on international expansion. Each employee at Potter takes great pride in knowing that every product we assemble, service, and sell is for the purpose of saving lives around the world. We strive to provide employment opportunities to those individuals who are performance driven, team players, take pride in their work, and are enthusiastic and passionate about their job. Potter Global Technologies and our private equity firm, KKR, value our employees and all that they do. KKR offers a unique benefit and opportunity for all employees to participate in an ownership program of Potter Global Technologies. Being a co-owner allows each employee to play a more direct role in the business itself and reap the financial benefits of the Company's success. The Executive Administrative Assistant provides high-level support to the Chief Executive Officer and as needed, other executives, ensuring seamless operations and communication within the executive team. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Manage the CEO's schedule, travel, and communications. Attend and take notes in executive meetings; distributing materials as needed. Coordinate office supplies, office lunches, and manage mail. Greet visitors, assist at the reception desk, and support other executives as needed. Prepare and organize reports, presentations, and documents. Performs other duties as assigned. Required Skills/Abilities Ability to act with integrity, professionalism, and confidentiality. Excellent verbal and written communication skills. Excellent interpersonal skills. Proficiency in Microsoft Office Suite and related office software. Strong organizational, time-management, and multitasking skills. Professional, approachable demeanor. Strong analytical and problem-solving skills. Required Qualifications A minimum of three years of proven experience supporting executives in a large company. Preferred Qualifications Experience in an executive assistant role at a global organization. Work Environment/Physical Demands/Travel This job operates in a professional business office or home office where standard office equipment is routinely used, such as computers, photocopy machines, fax machines, telephones and filing cabinets. This position is largely a sedentary role. Must be able to lift 15 pounds at times. Must be able to access and navigate each department at the organization's facilities. This is a full-time position, on-site at the corporate office. The hours of work are Monday through Friday, 8:00 am to 5:00 pm, 40 hours per week. An occasional travel/shift in hours may be necessary to accommodate business needs. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of an employee for this job. Activities, duties and responsibilities may change at any time with or without notice.

Job Title: Executive Assistant to the CEO Reports To: Chief Executive Officer Positions Supervised: None FLSA Status: Exempt Job Summary The executive assistant to the chief executive officer (CEO) provides high-level administrative and operational support to the CEO, Executive Management Team (EMT), and Board of Directors. This role requires significant independent judgment and discretion to manage complex priorities, handle confidential matters, and coordinate executive-level activities with minimal oversight. The executive assistant to the CEO serves as a trusted liaison, representing the CEO and EMT, ensuring efficient execution of executive operations, managing sensitive communications, and overseeing the logistics of board and leadership activities. Success in this role requires excellent organizational and communication skills, a high level of professionalism, and the ability to make informed decisions in a dynamic environment. Job Responsibilities The intent of this job description is to provide a representation of the types of duties and level of responsibilities required of this position and is not intended to be an exhaustive list of all responsibilities, duties, and skills. Team members may be directed to perform job-related tasks other than those specifically stated in this description. Provides high-level administrative support to the CEO and EMT, including managing complex calendars, travel, expenses, and competing priorities with minimal oversight and in accordance with company policies; coordinates calls, mail, and visitors, and represents the executive office with professionalism and discretion Serves as the primary liaison between the CEO, EMT, and key stakeholders, ensuring clear and effective communication Manages sensitive matters and confidential information with discretion, including secure handling of executive records, board materials, and privileged communications Coordinates and prepares for meetings and events-drafting agendas, assembling materials, taking detailed notes, tracking follow-ups, and managing logistics such as scheduling, catering, AV setup, and room preparation Prepares and reviews executive communications, talking points, confidential correspondence, presentations, and reports on behalf of the CEO, EMT, board members, and senior leaders Administers the Diligent board portal and oversees the secure distribution of board documentation; coordinates board meeting logistics and ensures governance-related requirements are met Required Qualifications An equivalent combination of education, training, and experience will be considered. High school diploma or equivalent 3+ years of experience supporting multiple Senior leaders or C-Suite level executives Preferred Qualifications Bachelor's degree in business administration, communications, or related field 5+ years of executive-level administrative experience 2+ years of experience supporting a CEO or Board of Directors Previous experience in a financial institution or highly regulated industry Professional certification such as Certified Administrative Professional (CAP) or similar Knowledge, Skills, and Abilities (KSA's) A representation of the knowledge, skills, and abilities necessary to perform this job competently. Ability to exercise sound judgment and maintain strict confidentiality Strong organizational and prioritization skills Effective written and verbal communication skills Ability to adapt to shifting priorities and manage multiple demands High attention to detail and accuracy Ability to work independently and maintain momentum with minimal oversight Knowledge of executive-level administrative practices and workflows Strong relationship-building and interpersonal skills Ability to anticipate needs and identify practical solutions Knowledge of board governance processes and board-portal tools (e.g., Diligent) Knowledge of Microsoft Office Suite and common productivity platforms Work Environment Environmental or atmospheric conditions commonly associated with the performance of this job's functions. Hybrid work environment (combination of remote & onsite); requires regular use of online tools, systems, and collaboration platforms General office setting when working onsite Attendance at offsite meetings, events, or conferences as needed Presence required for scheduled board meetings, including the annual board retreat Evening and occasional weekend hours as needed to support board meetings, executive events, and time-sensitive requests Physical Abilities The physical demands described below are representative of those that must be met by an employee to successfully perform this job's essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Ability to work at a computer in a stationary position for up to 8 hours per day Ability to occasionally carry light materials (e.g., laptop, presentation materials) Ability to travel for business by car or air and stay in public accommodations as needed Together Credit Union is an Equal Opportunity employer. The Credit Union complies with appropriate federal, state, and local laws and provides equal employment opportunities without regard to race, color, religion, gender, age, sexual orientation, gender identity or expression, national origin, military or veteran status, disability (including pregnancy), genetic information, or any other protected status to all qualified applicants and employees. Together Credit Union is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free work environment.

This position will provide essential operational support for the School of Engineering and Dean's Office. The position works directly with the Dean, Department Chairs, Business Manager, UMSL unit leads and external constituents to accomplish College objectives. The position performs a broad variety of executive-level administrative tasks for the Dean including managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for meetings; and preparing and delivering professional business communications on behalf of the Dean. Key duties include: * Plan and coordinate events such as the Engineering Advisory Board, Engineering Summer Camp, Explore Engineering, Engineers Week, and Lunch and Learn activities * Coordinate the logistics associated with hiring new faculty and staff * Assist with ordering lab equipment and supplies, and student competitions * Make travel arrangements. * Coordinate with faculty on data collections for ABET accreditation * Assist student organizations and clubs with scheduling, room reservations, and refreshments * Perform day-to-day clerical and administrative functions in support of the school. This includes processing requisitions for purchase orders, processing reimbursements and expense reports, reconciling credit card statements, reconciling grant statement of accounts, processing transfer requests, purchase order change forms, and creating vendor relationships for new vendors. * Perform any combination of clerical duties involving routine or semi-routine calculating, record keeping, database management, report preparation, and receptionist duties * Screen office calls, visitors, and mail; provide information and assistance including responding to sensitive requests for information and assistance; researching information and office policies; assisting the students, faculty, staff, vendors or visitors * Ensure that all required office supplies are available as needed * Coordinate with faculty and staff, and MarCom on website updates * Assist with the School of Engineering Newsletter and reports to US News & World Report * Act as a College contact for UCP program * Various other duties as assigned Shift 40 hours/week. Monday thru Friday. Minimum Qualifications Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary Preferred Qualifications * Experience working in higher education setting * High level of integrity in managing confidential information * Experience managing complex calendars, travel arrangements, and meeting logistics * Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and productivity tools Anticipated Hiring Range Salary Range: $23 - $25 hourly Grade: GGS-008 University Title: Executive Assistant Internal applicants can determine their University title by accessing the Talent Profile tile in my HR. Application Materials * Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date. * Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Careers: **************************************************** * Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email ******************* . If you are experiencing technical problems, please email **************************. Benefit Eligibility This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at *********************************************** Equal Employment Opportunity The University of Missouri is an Equal Opportunity Employer. To request ADA accommodations, please email the Office of Human Resources at ***************. Apply for Job * Explore Jobs * Sign In * New User

Job Description About the Organization: Founded and operated by former election officials, KNOWiNK provides a proven solution rooted in knowledge gained from our extensive experience as former election officials and from working with and listening to elections authorities across the country. We are committed to growing to meet evolving needs and helping achieve the vision of individual jurisdictions to modernize elections with best-in-class technology. Therefore, KNOWiNK is in a perpetual state of development to enhance the overall election experience for voters, and everyone involved with running elections. Our top priority is to continue advancing the election process to make voting easier for workers and voters alike. Executive Assistant to CEO Location: St. Louis, MO (On-site) Reports to: CEO About the Role We're looking for a strategic, experienced Executive Assistant who will be the CEO's trusted right hand. This isn't just calendar management-you'll be a critical partner in driving operational excellence, managing high-stakes projects, and keeping our leadership team running smoothly during our busiest seasons. You'll work at the intersection of strategy and execution, handling everything from presentations to complex travel logistics with equal expertise. What You'll Do Manage the CEO's complex schedule, priorities, and communications with sharp judgment and discretion Coordinate strategic meetings, board presentations, and shareholder materials that inform critical decisions Own travel logistics and itinerary planning for multi-city, time-sensitive trips Lead special projects across the organization, from system implementations to process improvements Prepare executive communications and presentations for internal leadership and external stakeholders Serve as a liaison between the CEO and leadership team, clients, and board members Anticipate needs, solve problems proactively, and keep operations running seamlessly during high-pressure periods What You Bring 7+ years supporting C-level executives, preferably in tech, manufacturing, or fast-paced startup environments Demonstrated experience in high-stakes companies where precision and discretion matter Strong track record with process improvement, workflow optimization, and driving efficiency Proficiency with modern tools: Google Workspace, CRM systems (Salesforce, HubSpot), project management platforms Experience preparing board materials, shareholder presentations, and executive communications Exceptional problem-solving skills and ability to manage competing priorities under pressure Deep understanding of confidentiality and executive-level judgment Bonus Points Background in manufacturing, election technology, or regulated industries Experience with financial/expense management and vendor relationships Project management or change management certifications Previous work in tech startups or family business environments Why Join Us KNOWiNK is a nonpartisan election technology company making democracy work better. You'll support leadership during our most critical operational seasons, work with a mission-driven team, and have real impact on how we grow and scale. KNOWiNK provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, KNOWiNK complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. KNOWiNK expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of KNOWiNK employees to perform their job duties may result in discipline up to and including discharge.

Key Responsibilities: Executive Support: Efficiently manage the President's calendar, schedule meetings, coordinate appointments, review presentations + reports, and arrange complex travel logistics. Anticipate needs and take proactive measures to address them. Receive and respond to phone calls and emails for the President; acting as the primary liaison. Provide administrative support to various committees. Promote the corporate image by representing the President internally and externally; providing liaison between the President, key executives and employees. Communication Liaison: Serve as the primary point of contact between the President, Board Members, Executive Management team, and internal/external stakeholders; ensuring all written and verbal communications are handled with professionalism and accuracy. Meeting Preparation: Organize agendas, presentations, and essential documentation for meetings; proofreading to ensure that all materials are complete and accurate in advance. Attend meetings, take detailed notes, and distribute minutes to relevant stakeholders. Board Governance: Assist in the preparation of materials for board meetings, including the collection and compilation of data, creation of reports, and managing meeting logistics. Take role call at Board meetings and document notes for minutes. Project Management: Execute project management strategies. Lead special projects and initiatives from inception to completion, ensuring deadlines are met and results align with company objectives. Support special projects, create presentation materials, and reports + spreadsheets. Review contracts, assist with preparing and editing presentations, reports, and other documents as needed. Document Management: Draft, edit, and manage confidential documents, reports, and correspondence with precision. Maintain the confidentiality of sensitive information and materials. Develop and maintain the physical and electronic filing system for department records. Compliance: Ensure compliance with state regulations and legal standards. Maintain an in-depth understanding of the organization's structure and operations. Travel & Expense Coordination: Arrange detailed travel itineraries and manage expense reports for the President, ensuring accuracy and timeliness. Event Planning: Plan and execute corporate functions to include logistics for Board Meetings, leadership retreats, conferences, and other business meetings; ensuring all details are meticulously organized. Skills: Strong written and verbal communication skills. Exceptional time management skills. Advanced administrative + organizational abilities and attention to detail. Administrative business acumen with proven ability to prioritize multiple projects and meet deadlines in a fast-paced, high-pressure environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with CRM software (i.e. SimpleView) is preferred. Experience with board governance and preparation of board materials for meetings. Demonstrated ability to maintain and handle confidential information with discretion and professionalism. Effective problem-solving and customer service skills with a commitment to excellence. Ability to work independently while also functioning as a collaborative team member. A professional attitude and comfort level in maintaining effective business relationships and engaging with senior executives, Board Members and stakeholders across all levels of the St. Louis hospitality community. Knowledge of the St. Louis hospitality industry is critical. Active Notary Public license or willingness to obtain certification upon hire is beneficial. Willingness and ability to work flexible hours as required, including evenings + weekends and holidays. Our ideal candidate will be a proactive and detail-oriented professional with outstanding communication skills, along with the ability to simultaneously manage a variety of tasks in a fast-paced corporate environment. This role requires a high level of discretion, professionalism, and the capacity to anticipate the needs of senior leadership while ensuring the seamless execution of day-to-day responsibilities. The scope of this position requires external contact with Board Commissioners, hotel partners, and hospitality industry stakeholders. If you are a highly organized professional with excellent communication skills and the ability to thrive in a fast-paced environment, we invite you to apply for this challenging and rewarding role.

Chestnut Health Systems is hiring a Housing Administration Specialist to play a vital role in maintaining the operational efficiency of our housing programs. With a focus on accuracy and responsiveness, this position involves overseeing data entry, paperwork completion, and ensuring compliance with housing funder requirements. As a Housing Administration Specialist, you'll be instrumental in resolving tenant issues, conducting property inspections, and providing essential case management and community support services. This full-time position will work Monday through Friday from 10:00am to 6:30pm and is based at our Fairview Heights, IL location. Responsibilities Your responsibilities will include accurate data entry, managing documentation to meet housing funder requirements, handling inquiries via calls and messages, and resolving property management and tenant issues. Additionally, you will provide consumer-driven services, maintain a safe and clean environment, and ensure the oversight of the safe self-administration of medication. Promoting positive interactions within Chestnut and the community, attending meetings, participating in crisis intervention, and upholding customer service excellence are integral aspects of this role. As a Housing Administration Specialist, you will contribute to the success and reputation of our housing programs. Qualifications High school diploma or equivalent, five years of social service, admissions, scheduling, screening, or peer experience; or a high school diploma or equivalent and be a Certified Recovery Support Specialist (CRSS) or Certified Peer Recovery Specialist (CPRS) in good standing with the State of Illinois; or have a bachelor's degree. Effective communication skills with employees, consumers, support systems, and community contacts. Good keyboarding skills, including data entry into various databases. General knowledge of standard office procedures and office equipment. Valid driver's license, private automobile insurance, and insurability. Flexibility to work at multiple housing sites, including overnights and weekends. Ability to remain awake, alert, and active during the entire shift. Are you intrigued by this job but don't meet every single requirement? Chestnut is committed to building a diverse and inclusive workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway! We'd love to explore the possibilities with you. Chestnut Health Systems is a leader in the effort to achieve health equity, providing high-quality health and human services in underserved communities. We deliver trauma-informed, fully integrated care by combining behavioral health with community-based primary health care. Chestnut's research division is nationally recognized for its contribution to evidence-based practices. Our empathic and innovative employees live our mission of making a difference. EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience. The anticipated starting pay for new hires for this position is between $21.00 - $22.00 an hour. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. Check out additional benefits here!

Job Description The City of Kirkwood is seeking an organized and dependable Administrative Associate to support our Water Division within the Public Services Department. This position plays a vital role in ensuring smooth daily operations - serving as the main point of contact for residents, contractors, and staff while managing a variety of administrative and technical tasks. If you're someone who thrives in a fast-paced environment, enjoys helping others, and takes pride in keeping things running efficiently, we'd love to have you on our team. Key Responsibilities Serve as the primary point of contact for the Water Division by answering calls, greeting visitors, and assisting with inquiries about water services and repairs. Coordinate customer service requests, document complaints, and work with field staff to ensure timely resolutions. Prepare and process hydrant use permits, billing adjustments, invoices, and related documentation. Maintain and update electronic and paper records using Microsoft Office, Laserfiche, and NaviLine systems. Generate reports and correspondence related to water consumption, quality, and compliance. Support internal operations by scheduling training, organizing travel arrangements, and processing procurement card reconciliations. Create service maps, notifications, and outage communications using AutoCAD and other mapping tools. Provide administrative support to supervisors and assist with department projects as needed. Qualifications ✅ Education & Experience High school diploma or equivalent required. Additional administrative or office management training preferred. Minimum of three (3) years of experience in administrative support or office coordination. ✅ Knowledge & Skills Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with AutoCAD and/or ArcGIS is a plus. Excellent organizational skills with strong attention to detail and accuracy. Professional communication skills with the ability to handle challenging customer interactions tactfully. Self-motivated, adaptable, and able to work independently in a fast-paced environment. Ability to maintain confidentiality and manage multiple priorities effectively. Why Join the City of Kirkwood Play a key role in supporting essential city services that directly impact the community. Work alongside a dedicated and collaborative team of public service professionals. Enjoy competitive pay, comprehensive benefits, and opportunities for growth. Contribute to a city known for its strong sense of community and public service excellence. How to Apply Apply online at ************************************** Applications will be accepted until November 7th, 2025 or until the position is filled. The City of Kirkwood, Missouri is an Equal Opportunity Employer. We value diversity and inclusion and encourage all qualified individuals to apply.

St. Louis Wholesale Tire is a 2nd Generation family owned and operated nationwide wholesale tire distributor in a growth mode looking for motivated individuals with a solid understanding of basic business principles and a willingness to learn, grow, and help take the company to the next level. We provide a friendly and flexible work environment, offer an excellent benefit package including health, dental & vision, life, competitive retirement plan, and supplemental insurance, a great schedule; M-F 8:30 - 5:00, accrued PTO after 60 days. Our competitive environment encourages and rewards individual and team success. We offer excellent training and advancement opportunities. Come find out why we were voted the best place to work by Tire Business magazine. Role OverviewWork with management in key areas to maximize their use for implementation of the company's Strategic goals. Work with all levels of the organization to assist in a diverse array of administrative functions that contribute to efficient business flow and organizational growth. Tasks include but are not limited to. Data Entry / Analysis Assistance- Work in Excel to assist in compiling data for monthly reporting and pricing analysis.- Work in Excel to compile data for Marketing literature and pricelists.- Periodic data entry into SAGE100, our operating software. Marketing - Tradeshow communications and coordination.- Aid in travel preparation and Hotel bookings.- Promotional material design and inventory management.- Assistance with flyers and promotional material creation.- Social media presence assistance.- Website data review and management assistance. Human Resources / Administrative- Assist GM with hiring: job postings, resume review, and interview scheduling.- Manage the onboarding process and paperwork.- Manage calendar for meetings, reviews, special dates, PTO availability- Payroll hour verification and reporting bi-weekly.- Help management implement and execute projects by deadlines and stay on top of recurring tasks. Sales support / Customer Service- Help the sales team with customer service functions: order entry, shipment tracking, invoice copies.- Help with receptionist phone assistance when call volume is heavy. Qualifications- College degree or at least 5 years of administrative experience required.- Ability to multitask and prioritize workload across a diverse array of tasks.- Strong organizational, problem-solving, and communication skills.- Willingness to work and communicate with coworkers at all levels of the organization.- Proficiency in Microsoft Excel is a must. Advance knowledge is a big plus.- Design program experience; adobe illustrator a plus.- Sage100 and Crystal reports knowledge preferred but not required. Compensation: $45,000.00 - $60,000.00 per year Why Work at St. Louis Wholesale Tire? At St. Louis Wholesale Tire, we believe a great company starts with great people. As a family-owned business with over 40 years of industry leadership, we've built a reputation not just for exceptional products and service-but for the way we treat our team. What Makes STLWT a Great Place to Work? 🏆 Award-Winning Workplace - We were voted the Best Place to Work in the Entire Tire Industry in 2019! Our team is the heart of our success, and we take pride in creating a workplace where people thrive. ✅ Culture of Integrity & Respect - We stand behind everything we do, and that includes our people. We foster a supportive, team-oriented environment where your contributions are valued. ✅ Stability & Growth - As a second-generation company, we're in it for the long haul. We offer long-term career opportunities in a growing industry, with room to develop your skills and advance. ✅ Work That Matters - We help businesses across the country keep moving with specialty tires and inner tubes. What we do has a real impact, and we take pride in being the best at it. ✅ People-First Approach - Our customers appreciate us because we listen. We bring that same personal touch to our employees, ensuring a workplace where your voice is heard. ✅ Fast-Paced & Dynamic - No two days are the same! If you love problem-solving, efficiency, and keeping things moving, you'll fit right in. At STLWT, you're not just another employee-you're part of the family. Join us and be a part of a company that values integrity, relationships, and doing right by people. Ready to grow with us? Check out our open positions!

Who We Are: Eye Thrive is a locally recognized 501(c)(3) nonprofit that empowers children to pursue their full potential by delivering essential eyecare across the St. Louis region. In June 2025, Eye Thrive launched a second Mobile Vision Clinic, doubling our capacity and our impact on the lives of St. Louis kids. This school year, Eye Thrive will provide 25,000+ vision screenings, 8,000+ comprehensive eye exams, 8,000+ prescription glasses, 3,000+ replacement glasses, and 300+ follow-up care referrals, all completely free of charge. Job Overview: The Executive Administrator is a key partner to Eye Thrive's CEO, ensuring the executive office runs efficiently while supporting organizational priorities. Reporting directly to the CEO, this role provides high-level administrative, operational, and strategic support, serving as a liaison to the Board of Directors, staff, donors, and community partners. The Executive Administrator manages complex calendars, coordinates meetings and events, drafts communications, and safeguards sensitive information. They oversee board operations, office and vendor management, basic finance and HR tasks, and special projects - streamlining processes and ensuring the CEO's focus remains on advancing the mission. Highly organized, adaptable, and discreet, the Executive Administrator excels at managing multiple priorities in a fast-paced environment. They bring strong judgment, exceptional communication skills, and a collaborative spirit to every task, helping Eye Thrive achieve operational excellence with professionalism and warmth. Job Type: Permanent; Full Time; Exempt. Expected 40 hours/week; Monday-Friday; Occasional weekends. Participation in morning/evening meetings and special events will be required as needed. Reports to Chief Executive Officer. Essential Duties and Responsibilities: Executive Support - 40% Works directly with the CEO to support all aspects of their daily work routine. Proactively manages the CEO's calendar and contacts, including scheduling meetings, responding to inquiries, and tracking deadlines. Provides coordination, monitoring, and communication of projects and programs managed by the CEO. Determines the priority of matters of attention for the CEO, redirects matters to staff to handle, or handles matters personally, as appropriate, ensuring appropriate follow-up. Coordinates logistics for donor meetings, staff meetings, and other strategy meetings and prepares minutes or other meeting materials as needed. Manages all communications for the CEO, including drafting and editing correspondence as needed to external and internal partners. Drafts and edits reports, collateral, and meeting materials. Tracks CEO's activities, notes, and tasks for the development team to add into the CRM database. Provides event logistics management for in-person meetings and events organized by Eye Thrive. Maintain the highest level of confidentiality and professionalism while handling sensitive and proprietary information, ensuring discretion in all communications and interactions. Represent Eye Thrive with professionalism and warmth in all interactions. Board of Directors Support-10% Drafts and edits materials and communications for Eye Thrive's Board of Directors, including board communications and meeting materials. Serves as liaison to the Board of Directors, including overseeing logistics for Board meetings, including meals, meeting materials, and presentations, and correspondence. Supports all board committees, including scheduling, drafting agendas, and finalizing minutes. Manages the Board of Directors portal, including updating potential, new, and current board member information. Office Management - 10% Develops, implements, and maintains office management policies and procedures to support efficient, organized, and professional daily operations. Partners with staff to identify areas for improvement, communicates changes clearly, and ensures consistent application across the team. Acts as a vendor liaison for day-to-day operational needs at both the Eye Thrive office and warehouse, including but not limited to building/facilities maintenance, furniture replacement/repair, office supplies, phone and internet providers, IT consultants, and copier maintenance/repair. Directs incoming inquiries and calls to ensure excellent customer service. Welcomes and greets visitors at the Eye Thrive office. Receives and distributes incoming mail and packages. Maintains overall professional appearance of the office and coordinates with building maintenance and outside vendors as needed. Manages the purchasing and maintenance of administrative office supplies and monitors inventory levels. Collaborates with IT support as needed to support team members. Finance Support - 10% Reviews and processes invoices and payments, including mileage and other reimbursements, ensuring accuracy and timeliness. Verifies billing information and resolves discrepancies or disputes on incorrect invoices. Uploads administrative invoices, payments, and all supporting documentation to the electronic filing system. Monitors departmental expenses to ensure accurate categorization and proper classification in the electronic filing system. Reconciles monthly expense reports to support accurate financial tracking. Oversees inventory management across the organization, including tracking, organizing, and maintaining up-to-date records of equipment and supplies. Manages the intake of new inventory and coordinates the disposal of unusable items in accordance with organizational policy. Ensures capital assets are properly documented and reported to the accountant for accurate financial reporting. HR Support - 5% Coordinates with Director of Human Resources to ensure a smooth transition for new employees. Ensures all necessary technology is prepared and functional for new employees prior to their start date. This includes configuring and distributing laptops, allocating and distributing keyboards, monitors, etc., creating and activating email accounts, setting up calendar access, phone and ensuring access to all relevant systems, platforms, and internal communication tools. Leadership - 10% Demonstrates strategic leadership by anticipating needs, aligning team efforts with organizational priorities, and fostering a culture of empathy, accountability, and high performance. Participates and contributes in regular leadership team meetings to ensure we lead with transparency, respond in real time, and stay connected as one team moving towards our mission. Monitors departmental budget and expenses, reviews monthly budget vs. actuals, and adjusts plans as needed to meet financial goals. Prepares bi-monthly board reports summarizing key activities, progress, and updates; participates in board meetings and committees as needed. Builds enthusiasm and consensus around team strategies, key initiatives, and long-term organizational goals. Strategic Planning - 10% Advances the strategic plan by holding self accountable and collaborating with the team to ensure organizational priorities, goals, and targets are met as outlined in the work plan. General Organizational Support - 5% Demonstrates a deep commitment to Eye Thrive's mission by centering kids and families in all decisions and actions. Leads with empathy, compassion, and trust while advancing equity and transformational change in both day-to-day work and long-term impact. Consistently reflects organizational values in relationships, communication, and decision-making. Participates in the annual employee evaluation process by receiving and providing constructive feedback, reflecting on performance, and identifying growth opportunities for the year ahead. Supports organization-wide initiatives, including special events, fundraisers, stewardship activities, and community outreach or operations, as needed. Completes other tasks as assigned and required by direct supervisor or CEO. Skills, Knowledge, and Abilities: Skills Commitment to the mission and values of the organization. High degree of integrity, discretion, and professionalism. Ability to work independently and collaboratively in a dynamic environment. Knowledge Proficient skill level with Microsoft Office applications. Proficient skill level with Google Documents, Sheets, and Calendar. Abilities Ability to manage multiple projects with attention to detail, handle interruptions, maintain focus on tasks and produce accurate work. Ability to adjust to changing conditions or priorities. Ability to make decisions and exercise good judgment. Ability to communicate effectively both verbally and in writing. Ability to quickly understand complex information, adapt to new challenges, and take initiative as a proactive self-starter. Physical Requirements and Working Conditions: Physical Demands Must be able to lift and carry 25 pounds on occasion when supporting Eye Thrive visits and/or events during set-up and tear-down. Ability to move up and down stairwells. Work Environment Works at a shared workspace office at Eye Thrive headquarters at the Delmar DivINe. Occasionally travels to the Eye Thrive warehouse located in Overland. Occasionally travels to the Mobile Vision Clinic at various schools and community centers throughout Greater St. Louis. Compensation and Benefits Salary of $65,000.00. Competitive benefits package, including medical, dental, vision, life insurance and Employee Assistance Program services. 403b employer matching program. Competitive personal time off policy. Mileage reimbursement. Professional development opportunities. Submit a cover letter and resume at eyethrive.bamboohr.com/jobs Priority is given to early applicants; applications are reviewed on a rolling basis and position is open until filled. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position. This job description is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Our Purpose Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we're helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential. Title and Summary Executive AssistantOverview: Mastercard is a global technology company. Our mission is to connect and power an inclusive, digital economy that benefits everyone, everywhere by making payment and data transactions safe, simple, smart, and successful. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments, and businesses realize their greatest potential. Our decency quotient, or DQ, drives our culture and everything we do inside and outside of our company. With connections across more than 210 countries and territories, we are building a sustainable world that unlocks priceless possibilities for all. The Digital Transformation and Digital Payments Engineering team is part of Consumer Solutions. We are responsible for optimizing eCommerce solutions and for driving transaction authorization improvement for digital transactions globally. We do this by being consumer centric for our products and services and being relevant in all consumer money flows. Role: The Digital Payments Engineering team is seeking a highly skilled, proactive, and strategic Executive Assistant to provide top-tier support to the Senior Vice President, enabling seamless operations and driving impact across a fast-paced, high performing organization. The candidate will perform general administrative duties to support day-to-day department operations in such areas as scheduling of meetings, telephone coverage, travel arrangements, expense reporting, calendar management, taking and distributing meeting minutes, copying, ordering supplies, and maintaining department records. Key Responsibilities: · Provide comprehensive administrative support to ensure smooth daily operations, including managing calendars, coordinating meetings and travel, processing expenses, maintaining records and handling communications and supplies. · Prepare correspondence; memorandum; reports; presentations or other assigned documentation in specified software package. · Assist in preparing and maintaining departmental budget. · Administer programs; projects or processes specific to the operating unit served; and maintains spreadsheets or databases to monitor departmental information. · Serve as administrative liaison with others within and outside the company. · May monitor and coordinate work of other employees or temporaries. · Setting up agendas for key critical meetings All about you: · Deep experience supporting C-level or SVP-level executives in fast-paced, high-growth corporate environments. · Exceptional written and verbal communication skills. · High emotional intelligence and discretion. · Experience managing cross-functional projects and working with senior stakeholders. · Strong knowledge of department budgets and desk top computer software. · Proficiency in Google Workspace or Microsoft 365, plus tools like Co-pilot, and Zoom · Background in business, operations, or communications. · Experience in startups, tech, consulting, or corporate environments. · Executive presence and the ability to make sound judgments on behalf of leadership.Mastercard is a merit-based, inclusive, equal opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity, disabled or veteran status, or any other characteristic protected by law. We hire the most qualified candidate for the role. In the US or Canada, if you require accommodations or assistance to complete the online application process or during the recruitment process, please contact reasonable_accommodation@mastercard.com and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Reasonable Accommodations team will respond to your email promptly. Corporate Security Responsibility All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must: Abide by Mastercard's security policies and practices; Ensure the confidentiality and integrity of the information being accessed; Report any suspected information security violation or breach, and Complete all periodic mandatory security trainings in accordance with Mastercard's guidelines. In line with Mastercard's total compensation philosophy and assuming that the job will be performed in the US, the successful candidate will be offered a competitive base salary and may be eligible for an annual bonus or commissions depending on the role. The base salary offered may vary depending on multiple factors, including but not limited to location, job-related knowledge, skills, and experience. Mastercard benefits for full time (and certain part time) employees generally include: insurance (including medical, prescription drug, dental, vision, disability, life insurance); flexible spending account and health savings account; paid leaves (including 16 weeks of new parent leave and up to 20 days of bereavement leave); 80 hours of Paid Sick and Safe Time, 25 days of vacation time and 5 personal days, pro-rated based on date of hire; 10 annual paid U.S. observed holidays; 401k with a best-in-class company match; deferred compensation for eligible roles; fitness reimbursement or on-site fitness facilities; eligibility for tuition reimbursement; and many more. Mastercard benefits for interns generally include: 56 hours of Paid Sick and Safe Time; jury duty leave; and on-site fitness facilities in some locations. Pay Ranges O'Fallon, Missouri: $63,000 - $98,000 USD

The Housing Administration Specialist (Community Based) supports the successful operation of Chestnut's community-based housing programs by completing required documentation, coordinating tenant admissions and transitions, and delivering recovery-oriented services to individuals in supported housing. This role works closely with tenants, landlords, clinical teams, and community partners to promote housing stability, compliance with funder requirements, and positive tenant outcomes. This position is based in Belleville, IL and works Monday through Friday from 8:00 a.m. to 4:30 p.m. Chestnut Health Systems™ is a leading provider of integrated health care services. Since 1973, Chestnut has grown to more than 800 committed, compassionate employees providing substance use, mental health, and primary care treatment to patients in Illinois and Missouri. We provide fully integrated care for all our patients by combining behavioral health care services with our community-based primary care health centers. Chestnut also conducts research and training throughout the U.S.A. Responsibilities Complete accurate and timely data entry and documentation in accordance with program, agency, and funder requirements, including preadmission paperwork, assessments, consents, progress notes, and housing documentation Conduct tenant applicant interviews and coordinate move-ins and move-outs, ensuring all required documentation and registrations are completed Maintain tenant records and ensure compliance with income recertification, Housing Quality Standards (HQS), IM-CANS completion, and required reporting timelines Coordinate with facilities, purchasing, clinical staff, and external partners to support housing operations and tenant transitions Assist in managing tenant and property-related issues, including apartment inspections, landlord or tenant concerns, rent issues, repayment agreements, and facility or system help ticket requests Deliver consumer-driven services identified in IM-CANS, including case management, counseling, community support, medication training, and benefit linkage Support housing stability by assisting tenants with maintaining safe and clean living environments through modeling, coaching, and hands-on support when needed Provide services in locations most conducive to consumer progress, including tenant apartments and community settings Promote recovery-oriented and trauma-informed care principles, including hope, empowerment, wellness, and self-directed recovery, using recovery-focused language in all documentation Foster positive relationships with landlords, state personnel, referral agencies, and community resources to maintain a favorable program reputation Attend required meetings, staffings, supervision, and trainings, including Rule 132 supervision and Chestnut-required CEUs Support team operations by providing backup and assistance to colleagues as needed Maintain confidentiality and security of all organizational, financial, and consumer information Perform other duties as assigned to support program and agency goals Qualifications High school diploma or equivalent with five (5) years of experience in social services, housing, admissions, scheduling, screening, or peer support OR High school diploma or equivalent with Certified Recovery Support Specialist (CRSS) or Certified Peer Recovery Specialist (CPRS) credential in good standing with the State of Illinois OR Bachelor's degree in any field Ability to communicate effectively and calmly with consumers, staff, support systems, and community partners, including in conflict-related or emotionally charged situations Proficiency with keyboarding, data entry, and documentation across multiple systems, including electronic health records (EHR) or billing platforms General knowledge of standard office procedures and office equipment, including electronic filing and basic word processing Valid driver's license, private automobile insurance, and insurability Ability to remain awake, alert, and active throughout the entire work shift Are you intrigued by this job but don't meet every single requirement? Chestnut is committed to building a diverse and inclusive workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway! We'd love to explore the possibilities with you. Chestnut Health Systems is a leader in the effort to achieve health equity, providing high-quality health and human services in underserved communities. We deliver trauma-informed, fully integrated care by combining behavioral health with community-based primary health care. Chestnut's research division is nationally recognized for its contribution to evidence-based practices. Our empathic and innovative employees live our mission of making a difference. EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience. The anticipated starting pay for new hires for this position is between $21.00 - $22.00 an hour. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. Check out additional benefits here!